development of an automated information system university management

Procedia - Social and Behavioral Sciences 143 ( 2014 ) 550 – 554

Available online at www.sciencedirect.com

1877-0428 © 2014 The Authors. Published by Elsevier Ltd. This is an open access article under the CC BY-NC-ND license (http://creativecommons.org/licenses/by-nc-nd/3.0/).Peer-review under responsibility of the Organizing Committee of CY-ICER 2014.doi: 10.1016/j.sbspro.2014.07.434

ScienceDirect

CY-ICER 2014

Development of an Automated Information System University Management

Phd. Nurzhan Abishova*, As.Prof. Dosmahanbet Asanb,

As.Prof. Amirtayev Kanatc, Zhazira Erkishevad

aPhd. Nurzhan Abishov, Bekzat Sattarkhanov Av. No 29, A.Yesevi International Turkish-Kazakh University, Turkestan 161200, Kazakhstan

bDosmahanbet Asan, Bekzat Sattarkhanov Av. No 29, A.Yesevi International Turkish-Kazakh University, Turkestan 161200, Kazakhstan cKanat Amirtayev, Bekzat Sattarkhanov Av. No 29, A.Yesevi International Turkish-Kazakh University, Turkestan 161200, Kazakhstan

dZhazira Erkisheva, Bekzat Sattarkhanov Av. No 29, A.Yesevi International Turkish-Kazakh University, Turkestan 161200, Kazakhstan

Abstract To improve the efficiency of university management can be solved and give the necessary social and economic effect only during the transition from local subsystems university management to an integrated Automated Information System. Such an information system will cover the various aspects of the educational process, automate administrative and business activities and financial management, provide information support to decision-making in all areas of the university. In the long term implementation of the AIS is able to provide coordination of the Republic of Kazakhstan universities, integration of information infrastructure of universities in Kazakhstan and world educational information space. Creating such a space can become a base for the formation and development of new mechanisms for infrastructure management vocational education in Kazakhstan. © 2014 The Authors. Published by Elsevier Ltd. Peer-review under responsibility of the Organizing Committee of CY-ICER Keywords: Automation, information, professional education, foreign experience;

1. Introduction

In recent years, Russia (Novikov, 2009, p. 452) and in Kazakhstan in particular, intensive processes of reform and modernization in the field of education and science. Currently in the process of implementation of "State Program of Education Development in the Republic of Kazakhstan for 2010-2015". State Program of Education Development in the Republic of Kazakhstan for 2005-2010 (hereinafter - the Program) is designed in accordance with the President's Message to the people of Kazakhstan from March 19, 2004 "On the competitive Kazakhstan,

*Corresponding author: Nurzhan Abishov. Tel: +7-72533-3-18-22 E-mail: [email protected]

© 2014 The Authors. Published by Elsevier Ltd. This is an open access article under the CC BY-NC-ND license (http://creativecommons.org/licenses/by-nc-nd/3.0/).Peer-review under responsibility of the Organizing Committee of CY-ICER 2014.

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551 Nurzhan Abishov et al. / Procedia - Social and Behavioral Sciences 143 ( 2014 ) 550 – 554

competitive economy, competitive nation," Strategic Development Plan of the Republic of Kazakhstan to 2010, approved by the Decree of the President of the Republic of Kazakhstan dated December 4, 2001 № 735 (Gvozdeva, 2009, p. 320). The program determines the strategy, main directions, priorities, objectives and mechanisms of implementation of the state policy in the field of education and serves as the basis for changes and additions to the legislation of the Republic of Kazakhstan, management and financing, structure and content of the education system, personnel and social policy. Development Programme is the need for drastic reforms aimed at improving the quality of education, the strategic challenges facing the education system in Kazakhstan's new economic and socio-cultural conditions. One of the priorities is to automate the activities of the state apparatus, educational and cultural institutions, to accelerate the implementation of the project "e-Government" (Burkov, 2001, p. 124).

Modern higher education institutions use tens or hundreds of PCs used in the educational process, or ensuring its holding. Information technology can significantly improve the efficiency of the use of computers. They allow you to create information systems (IS) to ensure effective management of the organization, the tasks of remote and automated learning, storage, document management, messaging and collaboration on projects. In this case it is fundamentally important that the IP is constantly expanding and adding new components or the introduction of new technology should not require adjustment already working and functioning system. Because there are many ways to receive, transmit, store and present information in the process of creating a single information space of the university involved mass systems to realize this diversity and provide efficient information processing and timely delivery to consumers.

Accordingly, the practical importance is the choice of university management model that allows not only fast enough to build a simple and effective information system, but also save the operating time at the first stage in the subsequent expansion and the transition to a more complex network models.

2. Method

Project management, a council of project management. For the project is known in advance - the information

department of the university. This group should be subject to the Project Management Board. Contractor shall have the power to manage the project as internal consultants and university staff involved in the project.

Given the considerable amount of work on the design of the whole system, as well as providing design complexity complex, that is financial, accounting and logistics due to the changing operating conditions (changes in legislation and the emergence of regulations, new documents) advisable to split the work on the design, implementation and introduction of the system into two stages.

The Council for project management should include: - Project Manager (1 person); - Organizers of the project (3-4 person). Artist of the project - the IT department (a group of 16 people). This consists of: - Chief Specialist (1 person); - Programmers (8 person); - Web Administrator, System Administrator (2 person); - Operators (5 person).

3. Problem

Aim is to develop an automated information system (AIS) to control a particular educational system (ES) -

the International Kazakh- Turkish University named A.Yasawi (Tukubaev, 2010, p. 48). To improve the efficiency of university management can be solved and give the necessary social and economic effect only during the transition from local subsystems university management to an integrated AIS. Such an information system will cover the various aspects of the educational process, automate administrative and business activities and financial management, provide information support to decision-making in all areas of the university. In the long


term implementation of the AIS is able to provide coordination of the Republic of Kazakhstan universities, integration of information infrastructure of universities in Kazakhstan and world educational information space. Creating such a space can become a base for the formation and development of new mechanisms for infrastructure management vocational education in Kazakhstan.

Goal - the development of an automated information system of the university. This aim is achieved by solving specific problems.

Information system (IS) - an interconnected set of tools, methods and personnel used for collection, storage, processing and delivery of information to the task. IP for it is required in the decision-making process; they help to analyze problems, to predict and to find optimal solutions (Trahtengerts, 2009, p. 224).

Automated System (AS) - a system consisting of staff and a complex of automation activities, information technology realizes discharge of its functions.

Combining into one IC and AC, then there is an automated information system - man-machine system that implements automated collection and processing of information necessary for management decision-making object. AIS created for optimal control in various areas. In this case the object - university, sphere of activity - education.

AIS can be divided into two types: - Information support system having an independent purpose and scope of the (conventional AIS). Examples

of such systems can be electronic library catalogs, AIS on legislation, electronic document management system, etc.

- Automated control systems (ACS) - a system other than the function of information security (conventional AIS) have additional functions of various objects and processes.

Management - focused on the impact of any object or process resulting in both qualitative and quantitative changes in the variables that determine the state of an object or process.

AIS developed belong to the second kind - an ACS. There are several groups of ACS, such as ACS (ACS Enterprise), ACS (ACS process), ACS TO (ACS territorial organizations), ASPR (AU plan calculations), ACLU (AU state statistics), CAD (Computer Aided Design) ARS (AU research), etc. Obviously, this ASU - ASU is kind ACS THAT.

4. Results

AIS structure consists of two parts: functional and secure. Functional part - set of subsystems, depending on

the characteristics of the ACS. These subsystems are separated by a certain sign (functional or structural) and combine the corresponding complexes management tasks (Umarov, 2010, p. 123).

Providing part - a set of information, mathematical, software, technical, legal, organizational, methodological, ergonomic software.

Fig. 1. shows the structure of the AIS, describe in what tasks were considered part of the structural system.


Fig. 1. AIS structure

5. Conclusion Development and implementation of any information system in the organization of at least medium-scale - a

task of enormous complexity. This is explained by a complex structure and complex business - processes in the organization. An analysis of the information was obtained on the basis of the university model of Internet / Intranet technology. Implementation of the model to realize the problem of complex automation of activities IKTU named A.Yasawi. That is, will be able to control a single (one-stop shop), a single execution of documents between all departments of the university. It provides centralized data storage, implementation of universal access to databases on Technology Internet / Intranet, sending messages, reports, e-mail alerts.

Information system

Providing part

News ensuring

Mathematical ensuring

Technical ensuring

Software

Legal software

Functional part

Management subsystem CONTROL FUNCTIONS

- WEB (collection and transmission of information) - e-mail (collection and transmission of information) - Storage (storage and processing)

INFORMA- TION FUNCTIONS

Subsystem operation departments

О R G. FUNCT I ON S


System efficiency is determined using its own products and technologies; reference to the most massive program - technical platforms (Microsoft); low cost of implementation.

However, it must be emphasized that the IS - a tool for efficient, high-quality management of the organization, and in fact, the final decisions are taken only LPR. And the quality of university management depends primarily on the quality of professional managers and the entire team.

It should be noted that the development team of the university IS - Information Department. Their selection is based on the fact that they are well aware of their particular business processes, their work on the development of cost quite inexpensive and guaranteed security.

References

Novikov, D. (2009). Theory of management of educational systems, Moscow: Education Publishing, 452. Gvozdeva, V. (2009). Fundamentals of automated information systems, Moscow: Publishing House "Forum" Infra, 320. Burkov, V. (2001). Graph theory in managing organizational systems. Moscow: SINTEG Publishing, 124. Trahtengerts, E. (2009). Computer methods of implementation of economic and information management solutions. Moscow: SINTEG

Publishing, 224. Novikov, D. (2003). Management of corporate programs: information systems and mathematical models. Moscow: Satellite Company, 159. Tukubaev, Z. (2010). System analysis activities IKTU named A.Yasawi as a control object and its integrated automation. Moscow: ISSN

2073-0071, №4, 31-48. Umarov, A. (2010). System analysis and modeling of business processes of the International Kazakh-Turkish University named A. Yasawi, I

International Scientific-Practical Conference, Novosibirsk, 123. Umarov, A. (2010). Designing information system of university management. Proceedings of the I International Scientific-Practical

Conference, Novosibirsk, 132. Tukubaev, Z. (2010). Investigation of flow applications received on the web-server organization. Proceedings of the VII Youth School -

Seminar of Young Scientists, Perm, 369-373. Tukubaev, Z. (2010). Optimization of resource allocation and processing speed (for example, the International Kazakh-Turkish University

named. A.Yasawi). Moscow: BC/NW, № 1(16), 150. Tukubaev, Z. (2010). The task of designing a corporate network university, Moscow: BC/NW 2010, № 1 (16), 125.

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