date of issue: 13 september 2012 closing date: 27 ... · page 1 of 44 date of issue: 13 september...
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Date of Issue: 13 September 2012
Closing Date: 27 September 2012
(Reference No. RFP/UNDP/2012/056)
1. You are requested to submit a proposal for “RFP for contracting of Technical Resource
Agency-Legal Empowerment (TRA-LE) for providing specialised technical services and
inputs under Long Term Agreement (LTA) for “Scaling Up of “SWAAYAM” UNDP-IKEA’s
Women’s Empowerment Project in Jaunpur, Sant Ravidas Nagar, Mirzapur, and
Sonbhadra Districts of Eastern Uttar Pradesh” as per enclosed Terms of Reference
(TOR).
2. To enable you to submit a proposal, attached are: i. Instructions to Offerors …………… …. (Annex - I)
ii. General Conditions of Contract……. .(Annex - II) iii. Terms of Reference (TOR)………….. ...(Annex - III) iv. Proposal Submission Form …………….(Annex - IV) v. Price Schedule ……………………………….(Annex - V)
vi. Project Implementation Strategy…….( Annex VI)
3. Your offer comprising of technical proposal and financial proposal, in separate sealed envelopes, should reach the following address no later than 27th September 2012, 1730 hrs. (India Time) quoting “RFP/UNDP/2012/056” as the subject:-
Procurement Associate United Nations Development Programme 55, Lodi Estate, New Delhi - 110003
Tel: + 91-11-24628877
4. If you request additional information, we would endeavour to provide information expeditiously, but any delay in providing such information will not be considered a reason for extending the submission date of your proposal. For any query you may write to [email protected] latest by 20th of September2012.
5. You are requested to acknowledge receipt of this letter and to indicate whether or not you intend to submit a proposal
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Annex – I
Instructions to Offerors
A. Introduction
1. General
The purpose of the RFP is contracting Technical Resource Agency (single organisation/
consortium) for legal empowerment of women on Long Term Agreement (LTA) for providing
specialised services to UNDP in four districts in UP – Jaunpur, Mirzapur, Sant Ravidas Nagar
and Sonbhadra – under the SWAAYAM Project.
2. Cost of proposal
The Offeror shall bear all costs associated with the preparation and submission of the
Proposal. The UNDP will in no case be responsible or liable for those costs, regardless of the
conduct or outcome of the solicitation.
Solicitation Documents
3. Contents of solicitation documents
Proposals must offer services for the total requirement. Proposals offering only part of the
requirement will be rejected. The Offeror is expected to examine all corresponding
instructions, forms, terms and specifications contained in the Solicitation Documents.
Failure to comply with these documents will be at the Offeror’s risk and may affect the
evaluation of the Proposal.
4. Clarification of solicitation documents
A prospective Offeror requiring any clarification of the Solicitation Documents may notify
the procuring UNDP entity in writing at the organisation’s mailing address or phone number
or e mail indicated in the RFP.
5. Amendments of solicitation documents
At any time prior to the deadline for submission of Proposals, the procuring UNDP entity
may, for any reason, whether at its own initiative or in response to a clarification requested
by a prospective Offeror, modify the Solicitation Documents by amendment.
All prospective Offerors that have received the Solicitation Documents will be notified in
writing of all amendments to the Solicitation Documents.
In order to afford prospective Offerors reasonable time in which to take the amendments
into account in preparing their offers, the procuring UNDP entity may, at its discretion,
extend the deadline for the submission of Proposals.
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C. Preparation of Proposals
6. Language of the proposal
The Proposals prepared by the Offeror and all correspondence and documents relating to
the Proposal exchanged by the Offeror and the procuring UNDP entity shall be written in the
English language. Any printed literature furnished by the Offeror may be written in another
language so long as accompanied by an English translation of its pertinent passages in which
case, for purposes of interpretation of the Proposal, the English translation shall govern.
7. Documents comprising the proposal
The Proposal shall comprise the following components:
(a) Proposal submission form;
(b) Operational and technical part of the Proposal, including documentation to demonstrate
that the Offeror meets all requirements;
(c) Price schedule, completed in accordance with clauses 8 and 9;
8. Proposal form
The Offeror shall structure the operational and technical part of its Proposal as follows:
(a) Management plan
This section should provide corporate orientation to include the year and state/country of
incorporation and a brief description of the Offeror’s present activities. It should focus on
services related to the Proposal.
This section should also describe the organisational unit(s) that will become responsible for
the contract, and the general management approach towards a project of this kind. The
Offeror should comment on its experience in similar projects and identify the person(s)
representing the Offeror in any future dealing with the procuring UNDP entity.
(b) Resource plan
This should fully explain the Offeror’s resources in terms of personnel and facilities
necessary for the performance of this requirement. It should describe the Offeror’s current
capabilities/facilities and any plans for their expansion.
(c) Proposed methodology
This section should demonstrate the Offeror’s responsiveness to the specification by
identifying the specific components proposed, addressing the requirements, as specified,
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point by point; providing a detailed description of the essential performance characteristics
proposed warranty; and demonstrating how the proposed methodology meets or exceeds
the specifications.
The operational and technical part of the Proposal should not contain any pricing
information whatsoever on the services offered. Pricing information shall be separated and
only contained in the appropriate Price Schedules.
It is mandatory that the Offeror’s Proposal numbering system corresponds with the
numbering system used in the body of this RFP. All references to descriptive material and
brochures should be included in the appropriate response paragraph, though
material/documents themselves may be provided as annexes to the Proposal/response.
Information which the Offeror considers proprietary, if any, should be dearly marked
“proprietary” next to the relevant part of the text and it will then be treated as such
accordingly.
9. Proposal prices
The Offeror shall indicate in the format given in the Annexure III, the prices of services it
proposes to supply under the contract.
10. Proposal currencies
All prices shall be quoted in Indian Rupees (INR).
11. Period of validity of proposals
Proposals shall remain valid for One Hundred and Twenty (120) days after the date of
Proposal submission prescribed by the procuring UNDP entity, pursuant to the deadline
clause. A Proposal valid for a shorter period may be rejected by the procuring UNDP entity
on the grounds that it is non-responsive.
In exceptional circumstances, the procuring UNDP entity may solicit the Offeror’s consent to
an extension of the period of validity. The request and the responses thereto shall be made
in writing. An Offeror granting the request will not be required nor permitted to modify its
Proposal.
12. Format and signing of proposals
The Offeror shall prepare two copies of the Proposal, clearly marking each “Original
Proposal” and “Copy of Proposal” as appropriate. In the event of any discrepancy between
them, the original shall govern. The two copies of the Proposal shall be typed or written in
indelible ink and shall be signed by the Offeror or a person or persons duly authorized to
bind the Offeror to the contract. The latter authorization shall be indicated by written
power-of-attorney accompanying the Proposal.
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A Proposal shall contain no interlineations, erasures, or overwriting except, as necessary to
correct errors made by the Offeror, in which case such corrections shall be initialled by the
person or persons signing the Proposal.
13. Payment
UNDP shall effect payments to the Contractor after acceptance by UNDP of the invoices
submitted by the contractor, upon achievement of the corresponding milestones.
D. Submission of Proposals
14. Sealing and marking of proposals
The Offeror shall seal the Proposal in one outer and two inner envelopes, as detailed
below.
(a) The outer envelope shall be:
addressed to –
Procurement Associate
United Nations Development Programme
55, Lodi Estate, New Delhi - 110003
Tel: + 91-11-24628877
and,
marked with –
RFP for contracting of Technical Resource Agency-Legal Empowerment (TRA-LE) for
providing specialised technical services and inputs under Long Term Agreement (LTA) for
“Scaling Up of “SWAAYAM” UNDP-IKEA’s Women’s Empowerment Project in Jaunpur,
Sant Ravidas Nagar, Mirzapur, and Sonbhadra Districts of Eastern Uttar Pradesh”
(Ref No.RFP/UNDP/2012/056)
(a) Both inner envelopes shall indicate the name and address of the Offeror. The first inner
envelope shall contain the information specified in Clause 8 (Proposal form) above, with
the copies duly marked “Original” and “Copy”. The second inner envelope shall include
the price schedule duly identified as such.
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Note: if the inner envelopes are not sealed and marked as per the instructions in this clause,
the procuring UNDP entity will not assume responsibility for the Proposal’s misplacement or
premature opening.
15. Deadline for submission of proposals
Proposals must be received by the procuring UNDP entity at the address specified under
clause Sealing and marking of Proposals no later than 27th September 2012, 1730 hrs., India
Local time.
The procuring UNDP entity may, at its own discretion extend this deadline for the
submission of Proposals by amending the solicitation documents in accordance with clause
Amendments of Solicitation Documents, in which case all rights and obligations of the
procuring UNDP entity and Offerors previously subject to the deadline will thereafter be
subject to the deadline as extended.
16. Late Proposals
Any Proposal received by the procuring UNDP entity after the deadline for submission of
proposals, pursuant to clause Deadline for the submission of proposals, will be rejected.
17. Modification and withdrawal of Proposals
The Offeror may withdraw its Proposal after the Proposal’s submission, provided that
written notice of the withdrawal is received by the procuring UNDP entity prior to the
deadline prescribed for submission of Proposals.
The Offeror’s withdrawal notice shall be prepared, sealed, marked, and dispatched in
accordance with the provisions of clause Deadline for Submission of Proposals. The
withdrawal notice may also be sent by Email or fax but followed by a signed confirmation
copy.
No Proposal may be modified subsequent to the deadline for submission of proposals.
No Proposal may be withdrawn in the Interval between the deadline for submission of
proposals and the expiration of the period of proposal validity specified by the Offeror on
the Proposal Submission Form.
E. Opening and Evaluation of Proposals
18. Opening of proposals
The procuring entity will open the Proposals in the presence of a Committee formed by the
Head of the procuring UNDP entity.
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19. Clarification of proposals
To assist in the examination, evaluation and comparison of Proposals, the Purchaser may at
its discretion, ask the Offeror for clarification of its Proposal. The request for clarification
and the response shall be in writing and no change in price or substance of the Proposal
shall be sought, offered or permitted.
20. Preliminary examination
The Purchaser will examine the Proposals to determine whether they are complete,
whether any computational errors have been made, whether the documents have been
properly signed, and whether the Proposals are generally in order.
Arithmetical errors will be rectified on the following basis: If there is a discrepancy between
the unit price and the total price that is obtained by multiplying the unit price and quantity,
the unit price shall prevail and the total price shall be corrected. If the Offeror does not
accept the correction of errors, its Proposal will be rejected. If there is a discrepancy
between words and figures the amount in words will prevail.
Prior to the detailed evaluation, the Purchaser will determine the substantial responsiveness
of each Proposal to the Request for Proposals (RFP). For purposes of these Clauses, a
substantially responsive Proposal is one which conforms to all the terms and conditions of
the RFP without material deviations. The Purchaser’s determination of a Proposal’s
responsiveness is based on the contents of the Proposal itself without recourse to extrinsic
evidence.
A Proposal determined as not substantially responsive will be rejected by the Purchaser and
may not subsequently be made responsive by the Offeror by correction of the non-
conformity.
21. Evaluation and comparison of proposals
A two-stage procedure is utilized in evaluating the proposals, with evaluation of the
technical proposal being completed prior to any price proposal being opened and
compared. The price proposal of the Proposals will be opened only for submissions that
passed the minimum technical score of 70% of the obtainable score of 70 points in the
evaluation of the technical proposals.
The technical proposal is evaluated on the basis of its responsiveness to the Term of
Reference (TOR). As part of the evaluation process, the panel conducting the technical
evaluation may call upon the prospective contractors to make a presentation of their
proposals to verify the strength of the proposal.
In the Second Stage, the price proposal of all contractors, who have attained minimum 70%
score in the technical evaluation, will be compared. The contract will be awarded to the
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Contractor that score highest marks aggregated for technical and financial proposal (70%
weight to technical proposal and 30% to financial proposal).
Table 1: Technical Evaluation Criteria
Summary of Technical Proposal
Evaluation Forms
Score
Weight
Points
Obtainable
Company / Other Entity
A B C D E
1. Expertise of Firm / Organisation
submitting Proposal in legal
empowerment of women
45% 45
2. Proposed Approach,
Methodology, and Work Plan
35% 35
3. Personnel / Team 20% 20
Total 100
Evaluation forms for technical proposals follow below. The obtainable number of points
specified for each evaluation criterion indicates the relative significance or weight of the
item in the overall evaluation process.
Note: The score weights and points obtainable in the evaluation sheet are tentative and
could be changed depending on the need or major attributes of technical proposal.
Technical Proposal Evaluation
Form 1
Points
obtainable
Company / Other Entity
A B C D E
Expertise of firm / organisation submitting proposal
1.1 Understanding and responsiveness of the
agency towards requirement of services as
per ToR
5
1.2 Proven experience in undertaking legal
empowerment interventions for rural women
15
1.3 Extensive understanding of integrated
approach of women empowerment with
particular reference to legal empowerment at
field level.
15
1.4 Expertise in designing and implementing
interventions that support women in
accessing their rights and entitlements
10
Total Part 1 45
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Technical Proposal Evaluation
Form 2
Points
Obtainable
Company / Other Entity
A B C D E
Proposed Approach, Methodology and Action Plan
2.1 Clarity on roles and responsibilities and
relevance of proposed methodology/action
plan to meet the targets as specified in ToR in
a time bound manner with quality assurance.
15
2.2 Methodology proposed for internal quality
controls/ assurances.
10
2.3 Methodology proposed for developing
strategic partnership and convergence with
Government and other institutions to ensure
sustainability of project interventions.
10
Total Part 2 35
Technical Proposal Evaluation
Form 3
Points
Obtainable
Company / Other Entity
A B C D E
Team / Personnel
3.1 Experience & Quality of Staff proposed to be
engaged for this assignment.
10
3.2 HR structure proposed in response to Tasks
specified in ToR.
10
Total Part 3 20
22. Award criteria, award of contract
The procuring UNDP entity reserves the right to accept or reject any Proposal, and to annul
the solicitation process and reject all Proposals at any time prior to award of contract,
without thereby incurring any liability to the affected Offeror or any obligation to inform the
affected Offeror or Offerors of the grounds for the Purchaser’s action
Prior to expiration of the period of proposal validity, the procuring UNDP entity will award
the contract to the qualified Offeror whose Proposal after being evaluated is considered to
be the most responsive to the needs of the organisation and activity concerned.
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23. Purchaser’s right to vary requirements at time of award
The Purchaser reserves the right at the time of award of contract to vary the quantity of
services and goods specified in the RFP without any change in price or other terms and
conditions.
24. Signing of the contract
Within 30 days of receipt of the contract the successful Offeror shall sign and date the
contract and return it to the Purchase
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Annex - II
General Conditions of Contract
1. LEGAL STATUS
The Contractor shall be considered as having the legal status of an independent
contractor vis-à-vis UNDP. The Contractor's personnel and sub-contractors shall not be
considered in any respect as being the employees or agents of UNDP or the United
Nations.
2. SOURCE OF INSTRUCTIONS
The Contractor shall neither seek nor accept instructions from any authority external to
UNDP in connection with the performance of its services under this Contract. The
Contractor shall refrain from any action which may adversely affect UNDP or the United
Nations and shall fulfil its commitments with the fullest regard to the interests of UNDP.
3. CONTRACTOR'S RESPONSIBILITY FOR EMPLOYEES
The Contractor shall be responsible for the professional and technical competence of its
employees and will select, for work under this Contract, reliable individuals who will
perform effectively in the implementation of this Contract, respect the local customs,
and conform to a high standard of moral and ethical conduct.
4. ASSIGNMENT
The Contractor shall not assign, transfer, pledge or make other disposition of this
Contract or any part thereof, or any of the Contractor's rights, claims or obligations
under this Contract except with the prior written consent of UNDP.
5. SUB-CONTRACTING In the event the Contractor requires the services of sub-contractors, the Contractor shall
obtain the prior written approval and clearance of UNDP for all sub-contractors. The
approval of UNDP of a sub-contractor shall not relieve the Contractor of any of its
obligations under this Contract. The terms of any sub-contract shall be subject to and
conform with the provisions of this Contract.
6. OFFICIALS NOT TO BENEFIT
The Contractor warrants that no official of UNDP or the United Nations has received or
will be offered by the Contractor any direct or indirect benefit arising from this Contract
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or the award thereof. The Contractor agrees that breach of this provision is a breach of
an essential term of this Contract.
7. INDEMNIFICATION
The Contractor shall indemnify, hold and save harmless, and defend, at its own expense,
UNDP, its officials, agents, servants and employees from and against all suits, claims,
demands, and liability of any nature or kind, including their costs and expenses, arising
out of acts or omissions of the Contractor, or the Contractor's employees, officers,
agents or sub-contractors, in the performance of this Contract. This provision shall
extend, inter alia, to claims and liability in the nature of workmen's compensation,
products liability and liability arising out of the use of patented inventions or devices,
copyrighted material or other intellectual property by the Contractor, its employees,
officers, agents, servants or sub-contractors. The obligations under this Article do not
lapse upon termination of this Contract.
8. INSURANCE AND LIABILITIES TO THIRD PARTIES
8.1 The Contractor shall provide and thereafter maintain insurance against all risks in respect of its property and any equipment used for the execution of this Contract.
8.2 The Contractor shall provide and thereafter maintain all appropriate workmen's compensation insurance, or its equivalent, with respect to its employees to cover claims for personal injury or death in connection with this Contract.
8.3 The Contractor shall also provide and thereafter maintain liability insurance in an adequate amount to cover third party claims for death or bodily injury, or loss of or damage to property, arising from or in connection with the provision of services under this Contract or the operation of any vehicles, boats, airplanes or other equipment owned or leased by the Contractor or its agents, servants, employees or sub-contractors performing work or services in connection with this Contract.
8.4 Except for the workmen's compensation insurance, the insurance policies under this Article shall:
(i) Name UNDP as additional insured; (ii) Include a waiver of subrogation of the Contractor's rights to the insurance carrier
against UNDP; (iii) Provide that UNDP shall receive thirty (30) days written notice from the insurers
prior to any cancellation or change of coverage.
8.5 The Contractor shall, upon request, provide UNDP with satisfactory evidence of the insurance required under this Article.
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9. ENCUMBRANCES/LIENS
The Contractor shall not cause or permit any lien, attachment or other encumbrance by
any person to be placed on file or to remain on file in any public office or on file with
UNDP against any monies due or to become due for any work done or materials
furnished under this Contract, or by reason of any other claim or demand against the
Contractor.
10. TITLE TO EQUIPMENT
Title to any equipment and supplies that may be furnished by UNDP shall rest with
UNDP and any such equipment shall be returned to UNDP at the conclusion of this
Contract or when no longer needed by the Contractor. Such equipment, when returned
to UNDP, shall be in the same condition as when delivered to the Contractor, subject to
normal wear and tear. The Contractor shall be liable to compensate UNDP for
equipment determined to be damaged or degraded beyond normal wear and tear.
11. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHT UNDP shall be entitled to all intellectual property and other proprietary rights including
but not limited to patents, copyrights, and trademarks, with regard to products, or
documents and other materials which bear a direct relation to or are produced or
prepared or collected in consequence of or in the course of the execution of this
Contract. At the UNDP's request, the Contractor shall take all necessary steps, execute
all necessary documents and generally assist in securing such proprietary rights and
transferring them to UNDP in compliance with the requirements of the applicable law.
12. USE OF NAME, EMBLEM OR OFFICIAL SEAL OF UNDP OR THE UNITED NATIONS
The Contractor shall not advertise or otherwise make public the fact that it is a
Contractor with UNDP, nor shall the Contractor, in any manner whatsoever use the
name, emblem or official seal of UNDP or the United Nations, or any abbreviation of the
name of UNDP or the United Nations in connection with its business or otherwise.
13. CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION
13.1 All maps, drawings, photographs, mosaics, plans, reports, recommendations, estimates, documents and all other data compiled by or received by the Contractor under this Contract shall be the property of UNDP, shall be treated as confidential and shall be delivered only to UNDP authorized officials on completion of work under this Contract.
13.2 The Contractor may not communicate at any time to any other person, Government or authority external to UNDP, any information known to it by reason of its association with UNDP which has not been made public except with the authorization of UNDP; nor
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shall the Contractor at any time use such information to private advantage. These obligations do not lapse upon termination of this Contract.
14. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS
14.1 Force majeure, as used in this Article, means acts of God, war (whether declared or not), invasion, revolution, insurrection, or other acts of a similar nature or force which are beyond the control of the Parties.
14.2 In the event of and as soon as possible after the occurrence of any cause constituting force majeure, the Contractor shall give notice and full particulars in writing to UNDP, of such occurrence or change if the Contractor is thereby rendered unable, wholly or in part, to perform its obligations and meet its responsibilities under this Contract. The Contractor shall also notify UNDP of any other changes in conditions or the occurrence of any event which interferes or threatens to interfere with its performance of this Contract. The notice shall include steps proposed by the Contractor to be taken including any reasonable alternative means for performance that is not prevented by force majeure. On receipt of the notice required under this Article, UNDP shall take such action as, in its sole discretion, it considers to be appropriate or necessary in the circumstances, including the granting to the Contractor of a reasonable extension of time in which to perform its obligations under this Contract.
14.3 If the Contractor is rendered permanently unable, wholly, or in part, by reason of force majeure to perform its obligations and meet its responsibilities under this Contract, UNDP shall have the right to suspend or terminate this Contract on the same terms and conditions as are provided for in Article 15, "Termination", except that the period of notice shall be seven (7) days instead of thirty (30) days.
15. TERMINATION
15.1 Either party may terminate this Contract for cause, in whole or in part, upon thirty days notice, in writing, to the other party. The initiation of arbitral proceedings in accordance with Article 16 "Settlement of Disputes" below shall not be deemed a termination of this Contract.
15.2 UNDP reserves the right to terminate without cause this Contract at any time upon 15 days prior written notice to the Contractor, in which case UNDP shall reimburse the Contractor for all reasonable costs incurred by the Contractor prior to receipt of the notice of termination.
15.3 In the event of any termination by UNDP under this Article, no payment shall be due from UNDP to the Contractor except for work and services satisfactorily performed in conformity with the express terms of this Contract. The Contractor shall take immediate steps to terminate the work and services in a prompt and orderly manner and to minimize losses and further expenditures.
15.4 Should the Contractor be adjudged bankrupt, or be liquidated or become insolvent, or should the Contractor make an assignment for the benefit of its creditors, or should a Receiver be appointed on account of the insolvency of the Contractor, UNDP may, without prejudice to any other right or remedy it may have, terminate this Contract
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forthwith. The Contractor shall immediately inform UNDP of the occurrence of any of the above events.
16. SETTLEMENT OF DISPUTES 16.1. Amicable Settlement 16.2. The Parties shall use their best efforts to settle amicably any dispute, controversy or
claim arising out of, or relating to this Contract or the breach, termination or invalidity
thereof. Where the parties wish to seek such an amicable settlement through
conciliation, the conciliation shall take place in accordance with the UNCITRAL
Conciliation Rules then obtaining, or according to such other procedure as may be
agreed between the parties.
16.3. Arbitration
Unless, any such dispute, controversy or claim between the Parties arising out of or
relating to this Contract or the breach, termination or invalidity thereof is settled
amicably under the preceding paragraph of this Article within sixty (60) days after
receipt by one Party of the other Party's request for such amicable settlement, such
dispute, controversy or claim shall be referred by either Party to arbitration in
accordance with the UNCITRAL Arbitration Rules then obtaining, including its provisions
on applicable law. The arbitral tribunal shall have no authority to award punitive
damages. The Parties shall be bound by any arbitration award rendered as a result of
such arbitration as the final adjudication of any such controversy, claim or dispute.
PRIVILEGES AND IMMUNITIES
Nothing in or relating to this Contract shall be deemed a waiver, express or implied, of
any of the privileges and immunities of the United Nations, including its subsidiary
organs.
TAX EXEMPTION
18.1 Section 7 of the Convention on the Privileges and Immunities of the United Nations provides inter-alia that the United Nations, including its subsidiary organs, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs duties and charges of a similar nature in respect of articles imported or exported for its official use. In the event any governmental authority refuses to recognize the United Nations exemption from such taxes, duties or charges, the Contractor shall immediately consult with UNDP to determine a mutually acceptable procedure.
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18.2 Accordingly, the Contractor authorizes UNDP to deduct from the Contractor's invoice any amount representing such taxes, duties or charges, unless the Contractor has consulted with UNDP before the payment thereof and UNDP has, in each instance, specifically authorized the Contractor to pay such taxes, duties or charges under protest. In that event, the Contractor shall provide UNDP with written evidence that payment of such taxes, duties or charges has been made and appropriately authorized.
19 CHILD LABOUR
19.1 The Contractor represents and warrants that neither it, nor any of its suppliers is
engaged in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child shall be protected from performing any work that is likely to be hazardous or to interfere with the child's education, or to be harmful to the child's health or physical mental, spiritual, moral or social development.
19.2 Any breach of this representation and warranty shall entitle UNDP to terminate this Contract immediately upon notice to the Contractor, at no cost to UNDP.
20.MINES
20.1 The Contractor represents and warrants that neither it nor any of its suppliers is actively and directly engaged in patent activities, development, assembly, production, trade or manufacture of mines or in such activities in respect of components primarily utilized in the manufacture of Mines. The term "Mines" means those devices defined in Article 2, Paragraphs 1, 4 and 5 of Protocol II annexed to the Convention on Prohibitions and Restrictions on the Use of Certain Conventional Weapons Which May Be Deemed to Be Excessively Injurious or to Have Indiscriminate Effects of 1980.
20.2 Any breach of this representation and warranty shall entitle UNDP to terminate this
Contract immediately upon notice to the Contractor, without any liability for termination charges or any other liability of any kind of UNDP.
21. OBSERVANCE OF THE LAW
The Contractor shall comply with all laws, ordinances, rules, and regulations bearing
upon the performance of its obligations under the terms of this Contract.
22. AUTHORITY TO MODIFY
No modification or change in this Contract, no waiver of any of its provisions or any
additional contractual relationship of any kind with the Contractor shall be valid and
enforceable against UNDP unless provided by an amendment to this Contract signed by
the authorized official of UNDP.
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Annex III
Terms of Reference for Technical Resource Agency – Legal Empowerment
SWAAYAM Project covering 4 districts in Eastern UP
1. Background:
In 2009, the IKEA Foundation partnered with UNDP to pilot a Women’s Empowerment
Programme in the same 500 villages adopting an integrated approach that simultaneously
addressed all the key dimensions of women’s empowerment – social, economic,
political and legal called SWAAYAM-
(http://www.undp.org/content/india/en/home/operations/projects/poverty_reduction/stre
ngthening-women-s-social--economic-and-political-empowerment/). Field application of
this integrated approach has positively impacted the lives of 50,000 women improving both
their condition (enhanced income, access to services, health and education levels) and
position (favourable transformation in external power structures and decision making
systems that are the root causes of gender inequality).
In acknowledgement of the accomplishments of the pilot, the IKEA Foundation and
UNDP are joining forces to scale up the integrated approach to women’s empowerment.
With a strong foundation of field based learning, the project “Integrated Approach
towards Women’s Empowerment – Sustaining Change for Generations (2012-2016)”,
will leverage the systems, knowledge and human resources and partnerships developed
and established during the pilot phase. With a twelve fold increase in geographical
coverage, the project will cover over 5,243 villages across the three original districts and will
also cover a fourth district, Sonbhadra (1091 villages), totalling 6284 villages across four
districts.
The projects immediate objective is: “By 2016, women supported by the project in
districts of Jaunpur, Mirzapur, Sant Ravidas Nagar and Sonbhadra are able to realize
their rights and entitlements through improved livelihoods, collective action and
increased participation in decision-making in domestic and public spheres”. In
addition to addressing the social, economic and political aspects of women’s
empowerment, the project will also focus on the added dimension of legal empowerment
for women.
The core function of the project is to mobilize women in the villages to come together, in
the form of SHGs, federations and networks and learn to exercise their social, political and
legal rights and entitlements, and work towards economic empowerment through identified
value streams as well as potential micro-enterprises.
The project will impact the lives of 1.2 million women and their families through strategies
that include – (i) promoting social inclusion by forming and strengthening women’s
groups and building capacities of at least 250,000 self help group members, (ii)
Page 18 of 44
supporting women owned and managed enterprises, building financial and market
alliances and facilitating availability of resources and services to enable sustainable
economic activity thereby augmenting incomes of at least 150,000 women by 20-30%,
(iii) enhancing women’s political participation in the local governance system by training at
least 10,000 elected women’s representatives on transformational leadership and creating
awareness among 1 million women and men on voter rights, nominations and electoral
processes, (iv) facilitating legal empowerment by enabling women to access and secure
justice through the development of a cadre of 500 para legal workers who will generate
awareness about laws, rights, entitlements and also facilitate institutional response to
human rights violations.
Table 2: District wise Basic coverage Information (Overall)
Indicators Total Jaunpur SR.Nagar Mirzapur Sonbhadra
Number of Villages per
district
6248 2758 1097 1338 1091
Number of Blocks 42 21 6 10 5
A. Social Empowerment
1
Number of women self
help group members who
are
strengthened/mobilized
and trained in group
management
2,50,000 1,07,500 37,500 60,000 45,000
2
No of Women
Empowerment Centres
setup to provide training,
advisory and facilitation
services to women across
6284 villages
500 185 70 125 120
3
No of women and their
family members reached
out through activities of
Women Empowerment
Centres
12,00,00
0 5,17,000 1,80,000 2,88,000 2,15,000
4
No of Community
Resource Persons linked to
women’s empowerment
centres delivering relevant
1,000 370 140 250 240
Page 19 of 44
Indicators Total Jaunpur SR.Nagar Mirzapur Sonbhadra
social mobilization and
empowerment services to
women in project districts
5
No of women and men
community change agents
empowered at village level
22,000 9,620 3,830 4,710 3,840
6
No of block level women’s
federations set-up under
the project
42 21 6 10 5
B. Economic Empowerment
1
No of women specific
livelihood sub-sectors
identified
10 9 1 0 0
2
No. women trained on
skills, enterprise
management, financial
literacy
2,00,000 86,200 29,900 48,000 35,900
3
No. women participating in
supply/value chains and
enterprises in the
identified sub-sectors
1,50,000 64640 22,440 36,020 26,900
4
No. of Business
Development Service
Providers supplying
technical and business
services to women
entrepreneurs (based in
Women’s Empowerment
Centres)
500 185 70 125 120
5
No of successful livelihood
prototypes demonstrated
for up-scaling
10 0 0 5 5
C. Legal and Political Empowerment
1 No of newly elected
women representatives
receiving training on
10,000 4,600 1,800 2,500 1,100
Page 20 of 44
Indicators Total Jaunpur SR.Nagar Mirzapur Sonbhadra
political empowerment
and transformational
leadership
2
No of women and men
imparted knowledge on
voter rights, nominations
& electoral process
10,00,00
0 4,50,000 1,50,000 2,00,000 2,00,000
3
No of women who spell
out their entitlements
under major government
schemes and legislations
1,00,000 43,000 15,000 24,000 18,000
4
No of women organized
into pressure groups/
vigilance committees
30,000 12,900 4,500 7,200 5,400
5
No of networks of elected
representatives
established (block level)
42 21 6 10 5
6
Number of women trained
and engaged as para legal
workers
500 185 70 125 120
7
No of women and their
families informed of laws
related to women by paral
legal workers
6,00,000 2,50,000 1,00,000 1,50,000 1,00,000
8
Male Sarpanches imparted
training on gender
sensitization and
engendering local
governance
2,000 915 355 500 230
Note: The Project Implementation Strategy (Project Document) including political and legal
empowerment is detailed out in Annexure VI.
The project envisages creation of structures in the form of Women Empowerment Centres
which will be providing several services to women in all the three domains viz. social,
economic and political. Each of these centres will be manned with two community resource
persons, business development service providers and para legal workers. Each centre is
Page 21 of 44
envisaged to cover on an average 12 villages and 500 such centres will be set up in the
project area.
Implementation of day to day activities will be undertaken by the district level Mother NGOs
(MNGOs) in all the four project districts. The MNGO will be entrusted with the responsibility
of strengthening functioning of SHGs, identification and mobilising women, elected women
representatives and para legal workers for capacity building and implementation of project
activities to achieve the above outputs in the scheduled time frame in co-ordination with
the selected technical resource agency.
2. Purpose of Request for Proposal
Duration of assignment: 3 years based on LTA modality
Number of agencies to be selected: 1
The purpose of this Request for Proposal is to enter into an Long Term Agreement (LTA) for
the period of three years for ‘appointment as a Technical Resource Agency – Legal
Empowerment (TRA - LE) to provide specialized technical inputs in the four Districts –
Jaunpur, Mirzapur, Sant Ravidas Nagar and Sonbhadra - in Eastern Uttar Pradesh under
SWAAYAM Project’’ from 2012-2015 with qualified agencies/consortia specialized in
capacity development for legal empowerment of women. The successful bidder shall be
contracted for an initial period of one year, with the contract renewable for another two
years upon satisfactory performance in the first year.
The term TRA - Legal Empowerment is used here to describe the agency which would
provide specialised support in terms of capacity development for Para Legal Workers,
NGO staff and community members/ representatives, including SHG and Federation
members, Elected Women Representatives of PRI, and others, as per the project TOR.
As per the terms of the proposed LTA, the TRA - LE will be directly responsible to ensure
that all activities as per the TOR are conducted and completed effectively.
3. Scope of Assignment for TRA – Legal Empowerment
The eastern region of the state of Uttar Pradesh is characterised by high levels of poverty
and patriarchal nature of society, maximum impact of which is felt by women. Being
relatively very low on development indicators, the districts are characterised by low access
to development programmes and schemes coupled with very less awareness about their
rights and entitlements and prevalence of domestic violence in the region. For instance
MGNREGS1, the biggest employment generation programme in the world is under utilized in
the project districts. This is mainly due to poor social mobilization and operational
bottlenecks. The situational analysis reveals that 69 % of the eligible women did not have
MGNREGS Job Card and only 2 % benefited from the scheme. 52% percent women do not 1 MNREGS is a flagship programme of the government aimed at inclusive growth by promising 100 days of guaranteed
employment (plus daily wage of Rs. 100) to one member of a rural household in every financial year.
Page 22 of 44
have knowledge of legal rights over parental property and there is low awareness about the
Right to Information Act. Domestic violence in the form of emotional, physical and sexual
violence is very common
The situational analysis indicates that 44 % percent women have gone through at least one
such instance of domestic violence themselves and 26 % testified instances of physical
violence in their neighbourhood.
Core Functions and Strategy:
The output mandated to be delivered under political and legal empowerment component of
the project is “Women leaders supported to participate effectively in local decision making
and to demand and realise rights, entitlements and access to quality public services.” Main
components of the strategy to achieve legal empowerment of women in the project districts
are suggested as below:
- Creating an enabling environment for legal awareness and empowerment and
facilitating power interface
- With support of MNGO, identify active women from among the community to be
trained as para legal workers (PLWs) by the TRA. These PLWs will be directly
supervised by the TRA and placed in Women Empowerment Centres
- Building cadre of women para legal workers and capacitating them so that they are
able to effectively undertake measures needed for legal empowerment of women in
project districts (These para legal workers will be supported by the project for
duration of two years.)
- Collectivising, capacitating and strengthening women SHG leaders to function as
vigilance groups and take action on concerning issues
- Providing need based support which help women access and realise their rights and
entitlements under laws, development programmes and schemes
- Create linkages between paralegal workers, SHG members and relevant authorities
to improve grievance redressal mechanisms and access to justice.
TRA – LE will be expected to provide specialised and specific services in all the four project
districts that will contribute to legal empowerment of women. The TRA – LE will be
responsible for capacity building of members of vigilance committees and PLWs. It will also
ensure that PLWs in turn capacitate women on dimensions associated with legal
empowerment and provide needed support to vigilance committees so that women are able
to access their rights and entitlements and their grievances are redressed.
The agency will be expected to provide timely on – site support, guidance and technical
inputs to MNGO staff and community resource persons placed with WECs so that women
are able to access their rights and entitlements and benefits of goods and services flow to
Page 23 of 44
them and they are able to effectively and efficiently engage with governance, political
structures, and administrative set – up and legal/ judicial institutions.
In the legal empowerment domain, the core function of TRA – LE will be to develop an
environment of legal awareness in the project area and provide hand-holding support which
will help in addressing issues of women’s subjugation and denial of rights, support them to
take appropriate local action and link them to government and legal/ judicial institutions.
Targets, Deliverables and Tasks of TRA – LE
To bring in technical expertise in the area of legal empowerment portfolio in the project
districts, UNDP seeks services of a technical resource agency to provide specialised and
specific services in all the four project districts leading to legal empowerment of women.
Further, timely delivery of assigned targets as listed below with quality assurance will be the
sole responsibility of the agency.
Table 4: Targets to be delivered by Technical Resource Agency – Legal Empowerment
Indicators Total Jaunpur SR
Nagar
Mirzapur Sonbhadra
Number of Villages 6248 2758 1097 1338 1091
1
No of women who spell out
their entitlements under
major government schemes
and legislations
1,00,000 43,000 15,000 24,000 18,000
2
No of women organized into
pressure groups/ vigilance
committees
30,000 12,900 4,500 7,200 5,400
3
Number of women trained
and engaged as para legal
workers
500 185 70 125 120
4
No of women and their
families informed of laws
related to women by paral
legal workers
6,00,000 2,50,000 1,00,00
0 1,50,000 1,00,000
The selected agency will be required to undertake activities for achieving the
aforementioned outputs during the three year time frame.
Page 24 of 44
Table 5: Project Deliverables and proposed sub tasks under legal empowerment
component
Project
Deliverables Proposed Sub-tasks
30,000 women
organized into
pressure groups/
vigilance
committees/
Groups
Work in close co-ordination with Mother NGOs
Provide support to MNGOs develop mandate, roles and
responsibilities, plan of action of vigilance committee and provide
hand holding support to vigilance committees
Supporting and guiding MNGO staff on developing and strengthening
vigilance committees in areas of grievance redress and taking actions
for local advocacy against women subjugation and denial of rights
Provide regular support in formation, capacity development and
strengthening of female vigilance committees/ groups in all the
project villages by PLWs. Each vigilance group to comprise of 15 – 20
women.
Ensuring that at least 2 members of vigilance committees are
intensively trained and capacitated by PLWs on laws, rights and
entitlements under development programmes and schemes
500 women
trained as para
legal workers
Review and update existing training material and if required develop
new for successful conduct of learning programmes for para legal
workers and members of vigilance committees
With support and in co-ordination with MNGO developing criteria and
ensure selection and appointment of women para legal workers
Organise learning programmes including training, exposure visits for
500 para legal workers in a phased manner on rights and entitlements
to women under development programmes and schemes with focus
on flagship programmes and those related to women, procedural
aspects related to same, functioning of district administration and
judiciary, functioning of grievance redress mechanism etc.
Undertake refresher learning and capacity building programmes for
para legal workers on a regular basis
Support MNGO in establishing, anchoring and running Grievance
Redress System at Panchayat Level through Para Legal Workers and
vigilance committees.
Develop, in co – ordination with MNGOs information dissemination
and awareness generation material on rights and entitlements of
Page 25 of 44
Project
Deliverables Proposed Sub-tasks
women under development programmes and schemes
Provide support to MNGOs in planning and organising information
dissemination and awareness generation campaigns for women on
their rights and entitlements,
Provide support to MNGOs and para legal workers for enabling
women to advocate their voices and concerns and access rights and
entitlements.
Develop analytical report of grievance redress process, derive learning
for future course of action and undertake measures for strengthening
the mechanism
Facilitate linkages between MNGO and District Legal Service Authority
to help them organise legal awareness camps, Lok Adalats etc at
panchayat level
6,00,000 men,
women and their
families informed
of laws related to
women by paral
legal workers
In co-ordination with MNGO develop module, design, calendar for
PLWs to inform and capacitate men and women on laws
Develop action plan for orientation, sensitisation and empowering
women on rights and entitlements by para legal workers and ensure
its timely implementation
Develop MIS and qualitative monitoring frameworks for the
paralegals and monitor their activities
Provide needed support that help women interface and engage with
panchayati raj institutions, government administration and legal/
judicial institutions
Process
documentation
and reports
Undertake process documentation of successful initiatives taken by
women in the project area on a quarterly basis
Reports of capacity building training for 500 para legal workers
Preparation of analytical report of grievances registered and action
taken and dissemination among stakeholders
Progress report on orientation, training and awareness of women on
their rights and entitlements
Ensure that yearly targets and milestones are met in a phased and
planned manner
Page 26 of 44
Project
Deliverables Proposed Sub-tasks
Validate in field the quality of inputs provided by PLWs to community
women and accordingly take corrective/ refinement measures
Copies of information dissemination and awareness generation,
training material developed
Quarterly report of monitoring visits to project area
Deliverables
With aforementioned tasks, roles and responsibilities of TRA – LE following deliverables are
expected from the agency:
1. Strategic plan for the entire project duration specifying annual targets
2. Detailed Annual plan for activities
3. In co-ordination with MNGO, develop selection criteria for identification of para legal
workers and members of vigilance committee from the community
4. Ensure recruitment of para legal workers (It needs to be mentioned here that PLWs will
be supported by the project for a duration of 2 years and placed with TRA – LE in WECs)
5. Detailed capacity building and learning plan for para legal workers including training,
refreshers, exposure visits etc.
6. Updated training tool box for successful conduct of capacity building interventions in the
project area for PLWs and members of vigilance groups
7. Functional linkages with District Legal Services Authorities, District Administration and
other stakeholders at district and sub district levels
8. Capacity development and women empowerment plan to be implemented by PLWs and
trained members of vigilance committees for orienting and informing 6,00,000 women
on rights and entitlements
9. Supporting MNGO in helping and enabling women to access their rights and
entitlements
10. Details of capacity building interventions undertaken by para legal workers including
subjects covered, details of trainees, and future course of action
11. Case studies on initiatives taken by women in the project districts for accessing their
rights and entitlements
12. Monitoring frameworks and MIS
13. Quality reporting to UNDP – PMU based at Varanasi on monthly/ quarterly/ annual basis
14. Any other report that is mutually deemed fit
Page 27 of 44
Reporting
The selected agency will be reporting directly to PMU, Varanasi and the progress of TRA-LE
will be reviewed as and when required in periodic review meeting (quarterly/annual). The
schedule of reporting will be as follows.
Schedule for reporting
Monthly Physical and financial Progress
Quarterly Analytical Progress Report (Physical and financial) with learning’s, case
studies process documentation of all successful strategies, photographs
Reports of training and any capacity building intervention undertaken
Annual project progress report
Human Resource Requirement:
The selected agency will be solely responsible for identification, planning and logistical
resources to deliver the mandate. Interested agency must propose the team/HR structure in
addition to para legal workers (remuneration to whom is pre decided as they will be placed
in WECs along with CRPs and BDSPs) to ensure implementation of project activities in a time
bound manner with quality assurance. The technical proposal shall include brief CVs of all
professionals as per the proposed team/HR structure. Moreover, it will be the responsibility
of selected agency to ensure availability of proposed human resource/ professional for the
life of the contract. In case of award of contract to the agency, any change in the proposed
team structure and/ or professionals would require prior consent and approval from UNDP.
Required Expertise:
1. Agency with at least 5 years of demonstrated experience of capacitating community
women as para legal workers and training on rights and entitlements under laws,
development programmes and schemes
2. Having expertise in working with diverse range of stakeholders mainly government
3. Agency with proven experience in capacitating community members, elected
women representatives, conflict resolution and management, developing and
implementing women collectivisation and community advocacy strategies
4. Sound understanding of issues faced by women in domestic, social and institutional
spheres and in accessing their rights and entitlements
5. Awareness about functioning of government administration at district and sub
district levels, sound understanding of functioning of legal/ judicial institutions
6. Updated knowledge and understanding of rights and entitlements under laws,
development programmes and schemes specific to Uttar Pradesh
Page 28 of 44
7. Ability to translate statutory provisions, laws, procedural aspects related to
development programmes and schemes in a manner that is easily understood by
rural women
8. Proven experience of developing information dissemination, awareness generation,
reading, reference material on issues related to legal empowerment
9. Awareness of developing functional linkages between SHGs, networks and
federations
10. Ability to reach field with sufficient number of well briefed and trained staff who can
carry out the aforementioned tasks. In-house training capacity will be preferred.
11. Sound understanding of capacity development issues in general and those pertaining
to adult and women in particular
12. Ability to provide support, guidance and strategic inputs to field implementation
agencies on timely basis
13. Possess excellent documentation and analytical skills
14. Ability to generate reports and analyse field information
15. Knowledge of socio cultural milieu of Uttar Pradesh in general and eastern region of
the state in particular will be an added advantage
Page 29 of 44
Annex - IV
PROPOSAL SUBMISSION FORM
Dear Sir / Madam,
Having examined the Solicitation Documents, the receipt of which is hereby duly
acknowledged, we, the undersigned, offer to provide Professional Consulting services
(profession/activity for Project/programme/office) for the sum as may be ascertained in
accordance with the Price Schedule attached herewith and made part of this Proposal.
We undertake, if our Proposal is accepted, to commence and complete delivery of all
services specified in the contract within the time frame stipulated.
We agree to abide by this Proposal for the period of 120 days from the date fixed for
opening of Proposals in the Invitation for Proposal, and it shall remain binding upon us and
may be accepted at any time before the expiration of that period.
We understand that you are not bound to accept any Proposal you may receive.
Dated this day /month of year
Signature
(In the capacity of)
Duly authorised to sign Proposal for and on behalf of
Page 30 of 44
ANNEX- V
PRICE SCHEDULE
The Contractor is asked to prepare the Price Schedule as a separate envelope from the rest of the
RFP response as indicated in Section D paragraph 14 (b) of the Instruction to Offerors.
The Price Schedule must provide a detailed cost breakdown. Provide separate figures for each
functional grouping or category.
Estimates for cost-reimbursable items, if any, such as travel, and out of pocket expenses should be
listed separately.
In case of an equipment component to the service provided, the Price Schedule should include
figures for both purchase and lease/rent options. The UNDP reserves the option to either lease/rent
or purchase outright the equipment through the Contractor.
The format shown on the following pages should be used in preparing the price schedule. The
format includes specific expenditures, which may or may not be required or applicable but are
indicated to serve as examples.
In addition to the hard copy, if possible please also provide the information on CD.
Agencies are requested to submit annual budget for three years district for the district bid for.
Following table shows the cumulative estimated annual project targets for three years. Agencies are
requested to use district wise target table (in scope of assignment) to calculate the cumulative
target.
Table 6: Estimated Cumulative Targets for year 2012 – 2014 (in percentage)
Sl.
Indicators
Estimated Cumulative Targets for
three years (in percentage)
District
Target
Year 1 Year 2 Year 3
Legal Empowerment
1 No of women who spell out their entitlements under major government schemes and legislations
From Table 4
40% 70% 100%
2 No of women organized into pressure
groups/ vigilance committees
From
Table 4 42% 75% 100%
3 Number of women trained as para legal
workers
From
Table 4 50% 100% 100%
4
No of women and their families informed
of laws related to women by paral legal
workers
From
Table 4 45% 75% 100%
Page 31 of 44
Price Schedule Template
I. Human Resources
(Note: this is to be treated as suggestive as overall mandate of implementing the activities and
achieving the targets is that of the bidder. UNDP provides a suggestive outline of the potential staffing
to enable smooth administration of the deliverables based on its experience of implementing a similar
pilot – the overall responsibility and decision on staffing pattern, deployment is that of the TRA – LE -
except in case of WEC which is designed with a certain staffing structure)
Price Schedule: Request for Proposals
(to be prepared for 3 years with break of each year)
Description of Activity/Item Number
of staff
Monthly
Rate
Total Cost in
INR (3 yrs)
1. Remuneration
1.1 Services in Home office
1.2 Services in Field
Para legal workers @ INR 1800 per month*
Sub total
2. Out of Pocket Expenses
2.1 Travel
2.2 Communications
2.3 Reports
ANY OTHER
Sub total
*Para Legal Workers will be supported by the project for a period of two years
Page 32 of 44
II. Activity Expenses
S.No.
(A)
(Targets should be district specific. Put
district specific figure from Tables above)
(B)
Proposed
Activities
(C)
Unit
Cost
(D)
No. of
Units
targeted
(E)
Total
Cost
(F) =
(D) x
(E)
Cost
Year
1
Cost
Year
2
Cost
Year
3
Legal Empowerment
1 Support MNGOs develop mandate, roles
and responsibilities, plan of action of
vigilance committee and provide hand
holding support to vigilance committees
2 Capacitating District Cell on developing
and strengthening vigilance committees
3 Provide regular support to MNGO in
formation, capacity development and
strengthening of female vigilance
committees/ groups in all the project
villages. Each vigilance group to
comprise of 15 – 20 women.
4 Providing technical support and
guidance to PLWs for training members
of each vigilance committee/group on
development programmes and schemes
by PLWs
5 Organising learning programmes for
para legal workers
6 Refresher learning and capacity building
programmes for para legal workers
7 Develop plan of action, in co-ordination
with Mother NGOs and provide all
needed technical support for orientation
of SHG women and members of vigilance
groups by para legal workers on their
rights and entitlements and ensure its
timely implementation
Page 33 of 44
S.No.
(A)
(Targets should be district specific. Put
district specific figure from Tables above)
(B)
Proposed
Activities
(C)
Unit
Cost
(D)
No. of
Units
targeted
(E)
Total
Cost
(F) =
(D) x
(E)
Cost
Year
1
Cost
Year
2
Cost
Year
3
8 Support Mother NGO in establishing,
anchoring and running Grievance
Redress System at Panchayat Level
through Para Legal Workers.
9 Developing information dissemination
and awareness generation material on
rights and entitlements of women under
development programmes and schemes
10 Provide support in planning and
organising information dissemination
and awareness generation campaigns for
women on their rights and entitlements
11 Support to MNGOs and para legal
workers for organising women to
advocate their voices and concerns and
access rights and entitlements.
12 Development and dissemination of
analytical report of grievance redress
mechanism
13 Providing support for capacitating
women, EWRs, members of vigilance
committees by PLWs on rights and
entitlements
14 Support Mother NGO develop linkages
with District Legal Service Authority and
organise legal awareness camps with
support of DLSA at panchayat level
Total for Legal Empowerment
Project management
Total Activity Cost
Page 34 of 44
III. Miscellaneous cost
I Office operation and Administration
Costs (rent, communication, electricity,
water etc.)
Unit Cost Year 1 Year 2 Year 3
Sub-total (IX)
II Other costs
Sub-total (X)
Grand total
Page 35 of 44
Annex – VI
Project Implementation Strategy
A strong and inclusive bottom-up approach forms the basis of the Project’s strategy.
It builds on the women empowerment framework (as below) applied in the ongoing
pilot project and offers useful lessons for the scaling up of the project across all
villages in the four project districts. Accordingly, the strategy interweaves social,
economic, political and legal empowerment of women from the village level upwards
creating an overall enabling environment for engendered development.
As a cornerstone of strategy implementation, women led social mobilisation and
institution building processes will be initiated in the project districts and will involve
capacity development at individual, households and community levels. To achieve this
at the scale of 6,284 villages, the scope of social mobilization will be expanded to
reach well beyond pooled savings, training efforts, literacy or hygiene campaigns and
will include a basket of strategies aimed at improving women’s overall self- reliance and
collective strength.
Page 36 of 44
CRPsAt village level
CRPsAt village level
CRPsAt village level
CRPsAt village level
Community Resource Persons – frontier change agents and link to 250.000 Self Help Group Women
Jaunpur2,758 villages
Sant Ravidasnagar1,097 Villages
Mirzapur1,338 Villages
Technical Support
Agencies
Project Management Unit Project Manager, Specialists (4),
Associates –finance (1)
State Advisory Group Go UP - RD, PR, WCD
Departm ents , Dis tric t Col lec tors ,
UNICEF, CSOs
Sonbhadra1,091 Villages
Jaunpur Mother NGO
Mirzapur Mother NGO
SRD Mother NGO
Sonbhadra Mother NGO
Facilitating Agencies: Social mobilization, field level implementation, anchoring advisory services
at Women’s Empowerment Centers , reporting & village monitoring Technical advice & backstopping
Project planning & implementation , monitoring,
review, reporting and field oversight Distr ict Advisory Group Dis tric t Col lec tors , UNICEF,
Wom en Repres entativ es , CSO’s
Women Empowerment Centers (WECs) at Cluster Level
A strong foundation of social mobilization will serve as a catalyst for organizing
women to take group initiatives related to livelihood generation that could take the
form of small-scale household level income generation activities, producer led value
chains or harnessing benefits of state run income generation programs. The direct
change at the local level brought out by enhanced incomes is expected to multiply through
enhanced voice of women as power holders in institutions of local governance.
Herein, women will serve as builders of democracy and promoters of local
accountability. Together the Project’s strategy aims to bring out a transformational
change in women’s ‘condition’ and ‘position’ across all domains of empowerment. UNDP
will implement the Project under the direct implementation modality. To this end,
managerial assurance and technical oversight will be provided by the UNDP India
Country Office. Project implementation in four project districts will be undertaken by a
fully functional Project Management Unit (PMU) already setup at Varanasi under the
ongoing pilot project. At district level, implementation of activities will be facilitated
and supervised through four Mother-NGOs (MNGO) placed in respective district
headquarters. These MNGOs will work directly with Community Resource Persons (CPRs)
linked to Women Empowerment Centres (WEC) at village and clusters levels. While the
CRPs will function as the primary link to the villages and will be responsible for
mobilization, advocacy and capacity development efforts at village level, the WEC’s
will serve as the cluster hub for providing all forms of advisory services to women
and their family members. In addition, the Project will identify Technical Resource
Page 37 of 44
Agencies (TRAs) mandated to provide techno-managerial support on specific
components related to the different domains of empowerment.
Key strategies formulated for the Project are discussed below:
A. SOCIAL EMPOWERMENT STRATEGY
UNDP will roll out a comprehensive social empowerment strategy to eliminate the
social, economic and political obstacles and promote the innate self development
abilities of women in the Project villages. Social mobilization will entail working with
women at different levels starting from self help groups (SHG’s) at village level to their
collectives (Federations) at block levels incorporating intensive social
mobilization strategies that build ownership and
voice among women. The strategy responds to
the expanded scale of the Project which requires
that enabling mechanisms and institutions are set up
at different levels that enable women to interface
with the larger community and external forces more
effectively on a long term basis.
Women Empowerment Centres (WECs) linked to
Community Resource Persons (CRPs) will serve as the
primary mechanism for community outreach and
social mobilization in the Project villages. WEC’s will be operational at cluster level
comprising 8-15 villages and will be equipped with a team of trained personnel from the
community to provide decentralised advisory services across social, economic, political and
legal domains of empowerment- with special reference to social mobilization and cohesion.
CRP’s will perform the role of strengthening SHG’s, building local change agents, bringing up
issues of societal concern, organizing campaigns, identifying and escalating local level
grievances to gram panchayats, WEC’s and political and social collectives at the block level.
During the initial stages of the Project, a team of trained CRPs will be identified from the
ongoing pilot project to undertake specific mobilization activities. The schematic below
represents the social empowerment strategy and the various levels indicating scope of
activities and interaction between each level:
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As indicated in the diagram above, SHG and community level issues will be brought
to the attention of CRP’s and WEC’s at cluster levels and addressed. At the block
level – two women’s institutions will be established, namely the Elected Women’s
Representative (EWR) networks and block level SHG federations to provide a platform for
accountability and joint advocacy. The SHG federations at block level will interface
with block level government departments to raise issues linked with government
schemes focusing on aspects pertaining to accessibility to goods and services provided by
schemes to vulnerable, women and their families. Emphasis will also be on exploring
opportunities for utilizing services and infrastructure for trainings and capacity
development. The EWR network will function as a parallel pressure group and serve as a
platform to raise and address burning issues and monitor scheme delivery.
Mechanisms will be put in place for both to interface regularly to reduce duplication,
enhance coordination and jointly review and address grievances.
Intensive efforts with women SHG’s will be complemented by work with men and
boys to build their engagement in the empowerment process and help them feel like
participating stakeholders. Behaviour change campaigns will be launched across all
villages to build an environment of openness towards women’s empowerment and
community development.
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In order to operationalize the social mobilization strategy, a set of guiding principles have
been developed and these are encapsulated below (Refer Annexure VIII.a for details of
Project strategies):
• Scaling up processes of social mobilization • Inducing social change through community resource persons • Working with men on gender equality and social issues • Effective Behavioral Change Communication (BCC) to address deeply embedded
social norms and Attitudes • Networking to link right holders and duty bearers
B. ECONOMIC EMPOWERMENT STRATEGY
Economic inclusion and improvement in work participation of women is critical to women
empowerment. Strategy for expanding economic opportunities for women is interwoven
with the overall Project strategy and spins off through the social mobilization process.
To scale this up, the Project will adopt a three pronged strategy aiming to increase incomes
by nurturing self-employed and entrepreneurs, building skills for wage and job
employment and expanding existing livelihoods options of the poor.
The project would promote a variety of generic and specialized livelihood entities/
institutions of women like SHG Federations, livelihoods collectives, producers’
cooperatives/companies for the purpose of achieving economies of scale, establishing
backward and forward linkages, and access to information, credit, technology, markets
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etc. The objective of these livelihoods collectives would enable the poor in optimizing
their limited resources. By engaging 150,000 women in economic activities at various
levels, the Project aims to achieve an incremental increase of 20-30% in household income
level by the end of the Project. Further by means of a ripple effect gains on the
income front are expected to enhance women’s esteem, visibility within communities
and enhanced mobility thereby enhancing women’s abilities in all spheres. UNDP will
build further on the value chains identified and developed during the ongoing pilot
project to attract likeminded stakeholders in private sector and government to partner
and leverage sizeable resources (both financial and human resources) for scale-up of
value chain operations.
Concerted steps will be taken to improve the current strength and potential of
women SHGs already formed under the poverty alleviation and SHG-Bank Linkage
programme. After strengthening their ongoing thrift and credit activities by introducing
greater financial discipline, establishing links with formal financial institutions, training
women on group management and cohesion and development of group level micro
plans, the Project will equip women to move to the next level of entrepreneurship based
skill development, participate in value chains and contribute to the development of
local economies as business women. To this end, the Project will support
establishment of women led producer collectives, support them in building formal
linkages with markets actors and receive finance investments, infrastructure
support, insurance cover etc for the start-up phase. It is envisaged that through
Project interventions, women and their economic institutions will be in a position to
withstand market volatility, realize fair wages and prices and engage with markets on a
sustainable basis.
In order to operationalise the economic empowerment strategy, set of guiding
principles developed are encapsulated as below (Refer Annexure VIII .b for details of
Project strategies):
• Promote women entrepreneurship and enterprise development • Development of gender equitable value chains in farm/ non-farm sectors • Strengthening women’s collectives • Mainstreaming women’s collectives with government and markets • Focus on product development according to marketability and value • Building business networks, financial and marketing linkages • Strategic networking and dedicated partnerships
C. POLITICAL & LEGAL EMPOWERMENT STRATEGY
Strong and concerted focus on building leadership and community awareness on rights and
entitlements will form the basis of the political and legal empowerment strategy. Under the
ongoing pilot project, a pre-voter election awareness campaign and training of women on
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political participation and legal rights and entitlements has helped create a much needed
space for women to participate more openly in political processes and bring to fore
their concerns and priorities.
This has formed the basis of the proposed political empowerment strategy which
envisages that empowered and capable Elected Women Representatives, Para legal
workers (PLWs) and SHG leaders can act as effective local change agents to build
resilient communities and bring lasting change in the way institutions of local self
governance (Panchayati Raj Institutions) and the administration respond to the needs
and entitlements of women and their families.
As part of the Project strategy, women will be equipped with the knowledge, skill and ability
to engage with governance and political structures. In particular Elected Women
Representatives will be capacitated through their entire five year term across different
dimensions of leadership to be able to manage the political and power structures. As an
outcome they will be in a position to improve access to public services and schemes for
women and the community at large. It is expected that the presence of elected women
representatives in the governance system and their active participation in decision
making processes will directly impact women’s control over resources and bring about
positive changes in local governance with special reference to women’s needs and
rights. The Panchayat Elections in the state are due in 2015 which will give an opportunity
for women benefiting from Project activities to stand for elections and seek leadership
positions in institutions of local self governance.
Further the Project strategy will focus on creating a cadre of Para Legal Workers who
would serve as the first contact point for women and their families to access and
secure justice. The Project will invest in training, hand-holding and facilitating a
process of change to legally empower the women to play an effective role in the
legal empowerment of the community as well. The, presence of women who are
legally aware of their constitutional rights and entitlements under government
programmes will also create a demand for services and accountability. The PLW will
also explore possibilities of engaging panchayats and informal networks of women in raising
and addressing problems and facilitate equitable justice prior to approaching formal justice
institutions. They will also serve as the link worker to escalate unaddressed grievances
through an institutionalized redressal mechanism. SHG leaders on their part will also work
with the EWR’s and PLW’s to generate awareness about laws, programmes and schemes
with a focus on rights of women from marginalized communities such as scheduled castes,
scheduled tribes and minority groups. They will also facilitate systematic responses to
human rights violations and collectively demand rights and entitlements.
The Project strategy will take cognizance of the fact that in order for EWR’s PLW’s and SHG
leaders to work effectively, it will be critical for them to understand the power
structures within the political sphere and leverage on the trust and support of local
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leaders. Collectively these women will also become a strong political constituency and
will be in a position to negotiate better services for themselves and their
communities. This will be done through women’s involvement in village vigilance
committees that will function as an accountability and tracking entity on various issues
related to women and their families. Together these entwined efforts will not only make
governance issues more relevant to women and their needs but will also enable women to
work as principal actors in planning their own development through a better grasp over
political and legal systems.
The building blocks of the strategy are as follows:
• Building women’s leadership through EWRs and male Sarpanches • Building EWR Networks and Alliances • Building a cadre women Para-legal Workers • Building a cadre of SHG women leaders as vigilance committees • Creating an enabling environment for good governance and facilitating power
interfaces
Project Management Unit:
The overall management of project implementation will be led by the Project Management
Unit (PMU) established at Varanasi, Uttar Pradesh. The PMU will be equipped with a full
time Project Coordinator who will lead the management of project implementation and will
be supported by a team of four specialists positioned as Project Officer- Livelihoods &
Enterprise Development, Governance and Legal Empowerment, Social Mobilisation &
Inclusion and Monitoring &Evaluation.
MNGO:
In each district, a MNGO will work under the direct supervision of Project Management Unit
of UNDP setup at Varanasi, Uttar Pradesh and in close coordination with District Cell setup
by UNDP in each project district. It is the responsibility of MNGO to have human,
administrative and logistical resources to deliver the mandate. The MNGO, at district level
will be responsible for day to day implementation of project activities in their respective
district/s as per the assigned task and geographic coverage.
Women Empowerment Centres (WECs):
The MNGO will be mandated to implement the field level operations, anchor the Women’s
Empowerment Centres, undertake the mobilization and campaigns, build local capacities,
report on agreed result indicators and provide human resources to manage field level
operations up to village level.
A Woman Empowerment centres (WEC) at every 9 to 15 villages is planned for each District.
The interventions around WECs are planned in such a way so that these centres create a
demand for them through its services and benefits to village community that ultimately they
are owned and sustained by women collectives.
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Towards this end the capacities at local village level, including women from SHGs will be
used and channelized through WECs so that real problems/issues reach the WECs and their
practical and effective solution is offered. In such a cycle, these local people
(employed/voluntary) associated with WECs, will be act as catalyst agent, much more
valuable than the professionals hired from open market. Through sustained and effective
interventions, it is anticipated that the entire WEC structure and system will eventually
create a demand for themselves and will be taken up by women collectives/institutions for
administrative and financial sustainability. Please refer strategy on Social empowerment for
Women Empowerment Centres (Annexure V).
Women Empowerment Centres Staff:
The WECs will be the hub for carrying out the community outreach and mobilization
activities at village level. The setting up of the WEC will be the responsibility of MNGO and it
would be established at cluster level (One WEC per approx 9 to 15 villages). WEC workers
will be funded by project for 2 years. Each WEC will have a WEC coordinator (one
coordinator per two WECs) supported by following staff based at each WEC:
Two Community Resource Persons 2(CRPs) per WEC (each CRP will cover 5 to 8
villages)
One Para Legal Worker 3(PLW) per WEC (to be recruited by TRA – LE in co-ordination
with MNGO and supported by the project for two years. These PLWs will be placed
in WECs set up under the project)
One Business Development Service Provider 4(BDSP) per WEC
2 Community Resource Persons: CRP’s will perform the role of strengthening SHG’s, building local change agents, bringing up issues
of societal concern, organizing campaigns, identifying and escalating local level grievances to gram panchayats, WEC’s and political and
social collectives at the block level. During the initial stages of the Project, a team of trained CRPs will be identified from the ongoing pilot
project to undertake specific mobilization activities.
3 Para Legal Worker: Para Legal Workers who would serve as the first contact point for women and their families to access and
secure justice. The Project will invest in training, hand-holding and facilitating a process of change to legally empower the
women to play an effective role in the legal empowerment of the community as well. The, presence of women who are legally
aware of their constitutional rights and entitlements under government programmes will also create a demand for services and
accountability. The PLW will also explore possibilities of engaging panchayats and informal networks of women in raising and addressing
problems and facilitate equitable justice prior to approaching formal justice institutions.
4 Business Develop Service Providers:
The BDSP will be responsible for mobilizing women for economic activities. S/he will also
provide handholding support to women who have been linked to various economic activities under the direction of Technical Resource Agencies. BDSP supplying technical and business services to women entrepreneurs (based in Women’s Empowerment Centres). BDSP will be on roll of MNGO but work under the technical supervision of TRAs/State BDSA.
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The Project Implementation Structure