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DATE October 8-11, 2015

CITY/COUNTRY Cape Town, South Africa

VENUE CITC Convention Square 1 Lower Long Street Cape Town 8001 South Africa Tel. +27 21 410 5000 Website. www.cticc.co.za

PARTICIPANTS 1,200-1,500

TECHNICAL DEPARTMENT Raquel Lewis Tel. +41 22 908 0488 – Ext. 813 Fax. +41 22 906 9140 E-mail. rlewis@kenes.com

CONGRESS ORGANISER

Rue François-Versonnex 7 CH-1207 Geneva Switzerland Tel. +41 22 908 0488 Fax. +41 22 906 9140 E-mail. siop@kenes.com Website: siop.kenes.com

SPONSORSHIP and EXHIBITION Klinta Stala Tel: +31 20 763 01 08 Fax. +41 22 906 9140 Email: kstala@kenes.com

HOTEL ACCOMMODATION Nati Glik Tel. +41 22 908 0488 – Ext. 948 Fax. +41 22 906 9140 E-mail. nglick@kenes.com

CONGRESS DETAILS

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Demonstrate your company’s leadership in the field of Paediatric Oncology

Reach key thought leaders and industry researchers and clinicians

Raise your company’s visibility in the field

Exhibit and distribute your marketing and promotional materials

Convene a corporate symposium

Congress Objectives SIOP 2015 will bring together leading scientists, public health experts, policy-makers to translate recent momentous scientific advances into action that will address means to end the epidemic, within the current context of significant global economic challenges. The Congress will have a positive impact on Paediatric Oncology’s response globally with the following objectives;

To bring together the world’s scientific experts to catalyze and advance scientific knowledge about Paediatric Oncology’s, present the most recent research findings, and promote and enhance scientific collaborations around the world.

To bring together community leaders, scientists, and policy leaders to promote and enhance programmatic collaborations to more effectively address regional, national and local responses to Paediatric Oncology’s around the world and overcome barriers that limit access to prevention, care and services.

To engage key, new and non-traditional stakeholders throughout the world in the development of and participation throughout the Congress Program.

To illustrate the enormity of the human suffering and economic cost if society fails to act on the scientific opportunities now available to reverse the epidemic.

WHY SHOULD YOU SUPPORT THE CONGRESS

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SUPPORT CATEGORIES Industry support significantly contributes to promoting education, cutting edge findings and technology – enhancing the Congress experience for all participants. The pharmaceutical industry is kindly invited to support the Congress through the following opportunities:

Platinum Supporter Gold Supporter Silver Supporter 45,000 US$ 22,500 US$ 12,500 US$

Complimentary Congress Registration

15 10 5

Complimentary tickets to Gala Dinner

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Profile Verbal acknowledgment √ Pre-registered participants mailing list

√

A5 Advertisement in ProgramBook

Full page Full page Full page

Insert in Congress delegate bags

√

Corporate name and logo on Congress website

√ √ √

Corporate name and logo on Congress ProgramBook

√ √ √

Company profile in ProgramBook

300 words 200 words 50 words

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EDUCATIONAL SUPPORT OPPORTUNITIES

Medical education plays an important role in the quality of healthcare delivered across the globe. By providing an educational grant in support of the educational opportunities below, you are making a vital contribution to these efforts. All educational grants are managed in compliance with relevant accreditation and industry compliance criteria. In order to ensure independence of all CME accredited elements, companies providing grants may not influence the topic, speaker selection, or any other aspect of the content or presentation. No promotional, commercial, or advertising materials may be included in the following opportunities. All support will be disclosed to participants.

EDUCATIONAL GRANTS

Grants of any amount, whether for the overall Programor for individual sessions, are appreciated and important to the success of the event.

All support will be recognized in the Industry Support and Exhibition section of the Programguide, on the event website, and with signage during the event.

WEB CAPTURING: SESSIONS Rate: 25,000 US$ In the framework of the SIOP 2015 Congress, SIOP offers the opportunity for Congress Scientific Programcontent to be recorded and posted online via SIOP and the Congress website for a period of 12 months. Web capturing of selected Sessions consists of an audio-recording in high-quality digital format supplemented by the relevant PowerPoint slides. This cutting-edge technology, using a streaming technique, will allow low as well as high-band internet connection users to have a round the clock front row seat at Congress Sessions. A maximum of 1 Supporter per selected session type will be accepted. Benefits:

All support will be recognized in the Industry Support and Exhibition section of the Programguide, on the event website, and with signage during the event.

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SCIENTIFIC SYMPOSIUM Rate: 35,000 US$

The Scientific Symposia are led by expert faculty and divided into specialized tracks. These sessions are highly prestigious lectures that attract a large, specialized audience. The complete list of Scientific Symposia dates and topics will be available in the course of 2015 on the SIOP 2015 website. Benefits:

All support will be recognized in the Industry Support and Exhibition section of the Programguide, on the event website, and with signage during the event.

KEYNOTE LECTURE Rate: 17,500 US$

The Keynote Lectures feature compelling presentations by renowned experts. Speaker topics span all areas of paediatric oncology. An up-to-date listing of all keynote speakers will be available in the course of 2015 on the SIOP 2015 website. Benefits:

All support will be recognized in the Industry Support and Exhibition section of the Programguide, on

the event website, and with signage during the event.

MEET-THE-EXPERT SESSION Rate: 10,000 US$

Notable experts from all over the world will be invited to address the Congress during the early morning Meet-the-Expert Sessions. These sessions are intended to be smaller, more intimate and more interactive. An up-to-date listing of Meet-the-Expert Sessions will be available in the course of 2015 on the SIOP 2015 website. Benefits:

All support will be recognized in the Industry Support and Exhibition section of the Programguide, on

the event website, and with signage during the event.

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POSTER SESSION Rate: 11,000 US$

An excellent way to reinforce your support of the science divulgated at this congress. Benefits:

Acknowledgement at entrance to poster area All support will be recognized in the Industry Support and Exhibition section of the Programguide,

on the event website, and with signage during the event.

TRAVEL GRANTS (NURSES) Rate: 3,000 US$

Supporter travel grants for participating nurses wishing to attend SIOP Cape Town. The Travel Grants will include, travel, hotel and Congress registration. Benefits:

All support will be recognized in the Industry Support and Exhibition section of the Programguide, on the event website, and with signage during the event.

ABSTRACT ON USB-KEY Rate: 18,000 US$

The USB-Key will contain all of the Congress Abstracts. Each participant will receive an exchange voucher in

their registration kit.

Benefits: Support will be acknowledged in the Program, on the Congress website, and with signage during the

event. Exclusive advertisement on the back of the exchange voucher (voucher to be provided by the

Supporter and approved by the scientific committee) The USB-Key will be distributed to all participants from the Supporter’s exhibition booth USB-Key packaging will be provided by the Congress organiser All support will be recognized in the Industry Support and Exhibition section of the Programguide, on the

event website, and with signage during the event.

If you wish to discuss other educational support opportunities outside these proposals, please

contact Klinta Stala at kstala@kenes.com

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INDUSTRY SESSION Any educational session directly influenced, organised, or financed by industry will be considered an industry

organised session.

Separate times for promotional sessions (not competing with educational sessions) will be made available.

These promotional activities will not be included in the main event CME/CPD credit.

The content outline and speaker selection must be submitted to SIOP 2015 for approval at least three months prior to the activity.

Industry sessions will be clearly indicated in the meeting timetable/Programas: “Satellite Symposium organised by: Company XXX (not included in the main event CME/CPD credit offering)”

Promotional/marketing materials created by the company must include: o “Satellite Symposium organised by: Company XXX (not included in the main event CME/CPD credit

offering)” o “SIOP 2015 has provided space for this industry session. The Programwas independently produced,

not subject to review by SIOP, and is not part of the scientific/educational Programoffered by SIOP 2015.”

o Session timeslots approved as below Pre-meeting registration mailing list 60 days prior (on or before July 16, 2015) Session hall with standard A/V set (including but not limited to screen, projector, podium,

microphone, house sound) for presentation (additional requests at the expense of the Supporter). Delegate bag insert for session invitation (invitation provided by Supporter and subject to approval

by Congress Organiser) All support will be recognized in the Industry Support and Exhibition section of the Programguide,

on the event website, and with signage during the event. Notice of event in the ProgramGuide

The company, in addition to the supporter fee, must cover all speakers’ expenses, including registration

fees, accommodation and travel expenses.

Parallel Time Slots Available and Corresponding Rates

Date Day Timeslot Hall A – 1500 pax Hall B – 620 pax Hall E – 330 pax

October 9, 2015 Friday 12:50 – 14:20 13,500 US$ 13,500 US$ 13,500 US$

October 10, 2015 Saturday 12:50 – 14:20 13,500 US$ 13,500 US$ 13,500 US$

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PROMOTIONAL SUPPORT OPPORTUNITIES

CONGRESS DELEGATE BAGS Rate: 10,000 US$ + Provided in Kind

Highly visible exclusive opportunity with your company logo featured prominently in full view of all attendees. The Congress delegate bags are filled with registration materials and are used throughout the Congress to gather information from the exhibition floor and long after the Congress has concluded. Company logo imprinted on all bags (along with SIOP 2015 logo) and distributed to all attendees upon registration. Benefits:

The bags will bear the Supporter's logo and the Congress logo All support will be recognized in the Industry Support and Exhibition section of the Programguide, on

the event website, and with signage during the event.

CONGRESS NOTEPADS AND PENS Rate: 4,000 US$ + Provided in Kind Exclusive Support of the official SIOP 2015 notepads and pens with the company logo, placed in every delegate bag. Supporter will provide the participants' notepads and pens, in addition to a Supporter’s fee. Benefits:

The Congress Notepads and Pens will bear the Supporter's logo All support will be recognized in the Industry Support and Exhibition section of the Programguide, on

the event website, and with signage during the event.

It will be the company’s responsibility to pay the relevant tax, shipping and any other extraneous charges.

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EXECUTIVE LOUNGE Rate: 7,500 US

Facilities will be available at the venue for speakers and members of the organising committee. Hospitality provided will be in compliance with all relevant industry codes.

Company’s logo on signage at the entrance to the executive lounge Opportunity to provide company’s mouse pad at each workstation Opportunity to display company logo on screensavers All support will be recognized in the Industry Support and Exhibition section of the Programguide,

on the event website, and with signage during the event.

CYBER CAFÉ Rate: 20,000 US$

The Cyber Café allows attendees access to their email accounts, the internet, the Congress Program, the Exhibitor Directory and other useful Congress information. Your company’s logo will be prominently displayed. Support includes: workstations, printers, signage to reach the Internet area (you may place signage in the Cyber Café) , furniture, space, Internet set-up, internet connection and technical support. The Cyber Café will be located within the Congress venue. Benefits:

Opportunity to display company logo on screen saver Opportunity to display company logo on screen background Opportunity to distribute mouse pads and related promotional gifts from the Cyber Café Opportunity to provide your company’s letterhead for the Cyber Café printers Opportunity to place your own carpet for branding All support will be recognized in the Industry Support and Exhibition section of the

Programguide, on the event website, and with signage during the event.

WI-FI AVAILABLE FOR ALL DELEGATES Rate: 15,000 US$ WI-FI available for all delegates in all the areas of the Venue Benefits:

Opportunity to display the company’s logo on the screen of the smart phone Opportunity to push messages to the delegates

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COFFEE BREAK Rate: 4,500 US$ per break

Attendees truly enjoy these breaks and will see your company logo on table decoration throughout the break areas as well as on signage acknowledging your Support of the refreshment break. Benefits:

Company name and logo on coffee break signage Opportunity to provide napkins carrying your company logo Opportunity to have a one day display of company’s logo at the catering point located

within the exhibit area

Opportunity to provide items bearing company logo for use during the supported break All support will be recognized in the Industry Support and Exhibition section of the

Programguide, on the event website, and with signage during the event.

OPENING CEREMONY/WELCOME RECEPTION Rate: 15,000 US$

Welcome attendees as a Co-Supporter to the 2015 Congress. All Congress attendees and exhibitors attend this festive celebration, which always proves to be an exciting way to kick off the Congress. It will be held on the evening before the start of the scientific sessions. It includes a welcome speech, and a cocktail reception, providing you a great opportunity to network with attendees in a social setting. Benefits:

Supporter recognition on signage at entrance to event Supporter recognition on SIOP 2015 website with hyperlink Supporter recognition in ProgramBook One (1) complimentary full Congress registration Opportunity to provide napkins carrying your company logo All support will be recognized in the Industry Support and Exhibition section of the

Programguide, on the event website, and with signage during the event.

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FUN RUN Rate: 5,000 US$ Your company is invited to Support the Fun Run prior the congress. Enjoy the sights of Cape Town, its historic buildings, charming neighborhoods and beautiful parks as you run to support the efforts of the International Society of Paediatric Oncology. Benefits:

Logo recognition on SIOP and SIOP 2015 website with link to your site Logo recognition in the ProgramBook Branding opportunities in the form of t-shirts and hats Acknowledgement on Supporters’ Board on-site

Other promotional materials must be approved by SIOP.

PROMOTIONAL MATERIAL Rate: 1,500 US$ Inclusion of promotional material, such as a leaflet or brochures, in the participants’ Congress bags. Material should be provided by Supporter and approved by the Secretariat. *The distribution arrangement will be advised. Benefits:

Supporter’s product information will be available for all Congress participants All support will be recognized in the Industry Support and Exhibition section of the

Programguide, on the event website, and with signage during the event.

HOSPITALITY SUITES / MEETING ROOMS PRICE DEPENDING ON THE SIZE OF THE ROOM

An opportunity to hire a room at the Congress venue that will be used as a Hospitality Suite. Supporter will be able to host and entertain its guests throughout the Congress. Supporters will have the option to order catering at an additional cost. Hospitality provided will be in compliance with all relevant industry codes and compliance guidelines.

Opportunity to brand the hospitality suite Acknowledgement on directional signage outside suite

Branded items will carry companies’ logos only. No products advertisements are permitted.

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ADVERTISING OPPORTUNITIES

Type Inside Back Inside Page

US$ US$

Program book 5,000

3,500

EXHIBITORS CATALOGUE Rate: 5,000 and 3,500 US$ The Programwill be distributed in Cape Town in the Congress bags to all participants. Advertisements can be purchased for the inside back and inside page.

All support will be recognized in the Industry Support and Exhibition section of the

Programguide, on the event website, and with signage during the event.

BOOKMARK Rate: 2,500 US$ + provided in kind

The bookmark with Supporter’s logo wiil be distributed in the Congress bags to all participants.

All support will be recognized in the Industry Support and Exhibition section of the Programguide, on the event website, and with signage during the event.

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MAILING WITH INDUSTRY ADVERTISING- $2,000 USD each mailshot

Before the Congress takes place, there will be a mailing to all the SIOP Database, with more than 20,000 names around the world. The industry can be the sponsor of each mailshot. This includes: • Your company logo with the link to the sponsor/exhibition section of the official SIOP 2015 Congress web site; • Support will be acknowledged in the industry support and exhibition section of the program and on the event website.

STICKY CLEANERS Exclusive Sponsorship: $8,000

Front side of the sticky cleaner is with microfiber cleaning cloth which may be used to clean mobile phone, computer display screen etc and can be sticked to the back of the device and peeled repeatedly. The Sticky Cleaners are delivered on a carton card.

The sticky cleaner cloth can be fully customized with a full colour print

The sticky cleaner’s card can be adapted to your personal needs or wishes.

Will be distributed at the Information Desk(s) and inserted on the congress bags

Picture has illustrative meaning only

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EXHIBITION The commercial/technical Exhibition will be held in CTICC Exhibition Space. The floor plan has been designed to maximise Exhibitors’ exposure to the delegates.

STAND SPACE RENTAL (Minimum of 12 sqm) The price for stand space only is 450 US$/sqm. This includes:

Refreshments and lunch for registered exhibitors Exhibitors’ Technical Manual Exhibitors’ badges 100 Word Company / product profile in the Final Program Cleaning of public areas and gangways Invitation to the Welcome Reception for registered exhibitors

SHELL SCHEME RENTAL (Minimum 9 sqm)

The price for shell scheme is 500 US$/sqm. This includes: Refreshments and lunch for registered exhibitors Exhibitors’ Technical Manual Exhibitors’ badges Shell scheme frame, basic lighting, electrical socket (500 W) Fascia panel with standard lettering 100 Word Company / product profile in the Final Program Cleaning of public areas and gangway Invitation to the Welcome Reception for registered exhibitors

ADDITIONAL BENEFITS: When you exhibit, your company will receive the following additional benefits:

Listing as an Exhibitor on the Website prior to the Congress with link to the Company website Listing and profile in the Program/ Exhibitor Guide Company name on Exhibition signage during Congress

**Please note: Space only / Shell Scheme rental does not include any furniture, electrical usage or stand cleaning. All these services and others will be available to order in the Exhibitors’ Technical Manual.

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ALLOCATION OF EXHIBITION SPACE Space Allocation will be made on a “first come, first served" basis. A completed Exhibition Booking Form and Contract should be faxed / emailed to ensure reservation of a desired location. Upon receipt of the Exhibition Booking Form and Contract, space will be confirmed and an invoice will be mailed. Please note that three alternative choices should be clearly indicated on the application form. Space allocations will be made in the order in which application forms with payment are received.

EXHIBITOR REGISTRATION All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given for the first 9 sqm booked and one additional for each 9 sqm thereafter. Any additional exhibitors will be charged an exhibitor registration fee of 100 US$. Companies can purchase a limited number of exhibitor registrations as stated in the Exhibitor’s Manual. Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. An exhibitor registration form will be included in the Exhibitor’s Manual.

EXHIBITORS’ TECHNICAL MANUAL An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be circulated 3 months prior to the Congress. It will include the following:

Technical details about the Venue Final exhibition details and information Contractor details Services available to exhibitors and order forms

INSERT AND DISPLAY MATERIALS

Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.

In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.

SITE INSPECTIONS Exhibitors and Supporters are free to visit the Congress venue at their convenience. Please contact the venue directly to arrange this. EXHIBITOR PROFILE Upon receipt of the booking form, you will be asked to please send a 100-word Exhibitor Company/Product profile to a provided e-mail address. This will be published in the list of exhibitors in the Final Program.

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ADJUSTMENT OF EXHIBIT FLOOR PLAN SIOP 2015 reserves the right to add, remove or change the position of booths, if necessary. EXHIBITION LOGISTICS Hermes-Merkur has been elected as the exclusive handler for all Kenes congresses. The exclusivity of Hermes-Merkur for the handling needs of congresses refers specifically to work inside the venue. Exhibitors may use their own couriers up to the venue door and from outside of the venue door at the end of the congress. This organizational decision has been made for the safety and efficiency benefits to exhibitors and for the successful flow of the congress.

EXHIBITION DAYS (Subject to change) Thursday, October 08, 2015: Till the end of the welcome reception Friday, October 09, 2015: Full day Saturday, October 10, 2015: Full day Sunday, October 11, 2015: Morning till lunch The exact timing will be communicated in the Exhibitor’s Manual.

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EXHIBITION FLOOR PLAN Updated June 29, 2015, Subject to change

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ADDITIONAL INFORMATION FOR SUPPORTERS & EXHIBITORS

Applications for Support and/or Exhibition must be made in writing with the enclosed booking enquiry

form.

CONTRACTS & CONFIRMATION

SUPPORTERS

Once a Support Booking Form is received a contract will be sent to you for signature with an

accompanying invoice. This contract should be signed and returned with a 60% deposit payment to the

Supporter. Upon receipt of the Supporter Booking Form the organiser will reserve the items listed in it.

Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the

items.

EXHIBITORS

Once an Exhibition Booking Form is received a confirmation of exhibition will be mailed to you with an

accompanying invoice.

The Terms and Conditions of exhibiting are included in this Prospectus. Please note that signing of the EXHIBITION BOOKING FORM AND CONTRACT indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid liable contract, by which both parties will be bound.

SUPPORT TERMS & CONDITIONS

Terms and Conditions of Supporter are included in this Prospectus and will be included in the Supporter

agreement.

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BOOKING FORM Please complete all details and send to: Klinta Stala SIOP 2015 Kenes International, Rue François-Versonnex 7, CH 1207 Geneva, Switzerland, Tel: Tel: +31 20 763 01 08, Fax: +32 3 458 51 29, Email: kstala@kenes.com

We hereby confirm that we wish to reserve the below items for the below specified amounts under the specified terms and conditions.

CONTACT NAME: ............................................................................................................................................... COMPANY NAME: ............................................................................................................................................. ADDRESS: ........................................................................ CITY: ........................................................................ POST / ZIP CODE: ............................................................ COUNTRY: .............................................................. TELEPHONE: ................................................................... FAX: ......................................................................... EMAIL: ............................................................................. WEBSITE: ................................................................ VAT NUMBER: .................................................................

I would like to book the following Supporter Items:

Educational Opportunities

Item Price in US$ √

Web Capturing Sessions 18,000

Scientific Symposium 35,000

Keynote Lecture 17,500

Meet the Expert Session 10,000

Poster Session 13,000

Travel Grant 3,000/person

Abstract on USB-Key 18,000

Total Amount (please complete)

Promotional Opportunities

Item Price in US$

Advertisement Opportunities

Item Price in US$

Total Amount (please complete)

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Exhibition Space

Choice Stand Number Space only 450 Us$/sqm Shell Scheme 500 US$/sqm

No. of Sqm Total Price US$

Choice # 1

Choice # 2

Choice # 3

Total Amount (please complete)

Special notes: Please indicate if your stand must be located adjacent to or opposite the following companies, or if special configuration is needed ................................................................................................... Please call me to discuss our support package Please send me a contract and first deposit invoice

TERMS OF PAYMENT 100% upon receipt of agreement and first invoice

All payments must be received before the start date of the Congress. Should the Supporter fail to

complete payments prior to the commencement of the Congress, the Organiser will be entitled to cancel

the reservation while cancellation will be subject to cancellation fees as determined below.

Reservations made less than 6 months before the Congress will be subject to 100% payment upon

reservations.

Reservations made less than 30 days before the Congress should provide credit card details.

PAYMENT METHODS Option 1: Payment by check. Please make checks payable to: Kenes International, SIOP 2015

Option 2: Payment by Bank Transfer. Please make drafts payable to Kenes International, SIOP 2015

Bank Account in US$ No: 693980-52-631

IBAN No.: CH10 0483 5069 3980 5263 1

Clearing No. 4835. Swift No. CRESCHZZ80A

Bank charges are the responsibility of the payer.

CANCELLATION / MODIFICATION POLICY

Cancellation / modification of items must be made in writing to the Industry and Liaison Sales Associate

Klinta Stala kstala@kenes.com

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The organisers shall retain:

10% of the agreed package amount if the cancellation/ modification is made before

February 08th, 2015, inclusive

50% of the agreed package amount if the cancellation/ modification is made between

February 08th, 2015 – July 07th, 2015, inclusive

100% of the agreed package amount if the cancellation/ modification is made after July

07th, 2015

We accept the contract terms and conditions (listed in this Support and Exhibition Prospectus) and agree to abide

by the Guidelines for Industry Participation for the Congress. I am authorised to sign this form on behalf of the applicant/Company.

Signature ................................................................... Date ...........................................................................

Company contact for Accommodation:

Email:

Telephone number: ( ) Mobile number: ( )

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TERMS AND CONDITION

These terms are the contractual agreement between the Organiser and the (Exhibitor/s / Supporter/s).

Application to Participate

Application to participate will be considered only if submitted on the appropriate forms, duly completed. Registration will be confirmed insofar as space is available. Applicants will be informed in writing of the acceptance or refusal of their application. In case of refusal, all payments shall be fully refunded. In case of acceptance Supporters/Exhibitor will be bound by the Terms and Conditions listed in the prospectus and/or contractual agreement.

Obligations and Rights of the Exhibitor/Supporter

Registration implies full acceptance by the Exhibitors/Supporters of the exhibition / supporter regulations. Any infringement of these regulations may lead to immediate withdrawal of the right to participate in the Congress without compensation or refund of sums already paid, and without prejudice to the Exhibitor/Supporter. By submitting an application to participate, the Exhibitor /Supporter make a final and irrevocable commitment to occupy the space /items allocated and to maintain his/her installation until the date and time fixed for closure of the event. The Exhibitor/Supporter may only present on his/her stand or space the materials, products or services described in the application to participate. No advertising on behalf of firms not exhibiting is permitted in any form whatsoever. Transfer or sub-letting of all or part of the allocated spaces is prohibited.

Obligation and Rights of Organiser

The Organiser undertakes to allocate exhibition space/supporter items space as far as possible on the basis of the preference expressed by applicants. Application will be considered in order of receipt of application forms accompanied by payment.

The Organiser reserves the right, in case of absolute necessity, to modify the positioning of stands, with no obligation to provide compensation to Exhibitors/Supporters. The Organiser reserves the right to offer to a different firm any stand, space or supporter item that has not been occupied by the event of the opening of the Congress, with no obligation to provide compensation to the defaulting Exhibitor / Supporter.

Liability Insurance

Equipment and all related display materials installed by Exhibitors / Supporters are not insured by the Organiser, and the Organiser under no circumstances will be liable for any loss, damage or destruction caused to equipment, goods or property belonging to Exhibitors / Supporters. The Exhibitor / Supporter agrees to be responsible for his property and person and for the property and persons of his employees and agents and for any third party who may visit his space. The Exhibitor/Supporter shall hold harmless the Organiser from any and all damages/claims including those usually covered by a fire and extended – coverage policy. The Supporter/Exhibitor will purchase insurance policies for the above listed damages.

Exhibition Regulations

The Exhibition Manager, acting under direction of the Organizing Committee, has the final decision as to the acceptability of displays. Exhibitors are not to share with others any space allotted to them without prior written consent by the Exhibition Manager.

The Organiser reserves the right to alter the general layout or limit the space allotted to each Exhibitor / Supporter, postpone the exhibition or transfer it to another site if unforeseen circumstances warrant such action. Should any contingency prevent the holding of the exhibition, the Organiser will not be held liable for expenses incurred other than the cost of exhibit space rental fees.

All exhibits are to be displayed so as to avoid blocking aisles, obstructing adjoining booths, damaging the premises or the leased equipment. Exhibitors are kindly requested to allow sufficient see-through areas, which ensure clear views of surrounding exhibits. In standard booths, height is restricted to 246cm. Exhibitors are responsible for the cost and execution of the design, installation and delivery of their display to (and its removal from) the exhibition site.

Flammable materials are not to be used. Equipment displayed or demonstrated must be installed with strict adherence to safety measures.

Exhibitors undertake to observe the timetable designated for completion of their display before the exhibition opening and its dismantling at the close of the exhibition. No dismantling or packing of the display before the designated hour. It is the Exhibitor’s responsibility to pack and remove or consign for shipment all items of value prior to leaving their exhibit unattended, otherwise the Organiser will arrange for their removal at the Exhibitor’s risk and expenses.

Exhibitors are obliged to ensure that their stands are permanently staffed during the exhibition opening hours.

Payment is to be made in accordance with the conditions of payment listed in the prospectus.

Should the Exhibitor /Supporter fail to make a payment on time, the Organiser is entitled to terminate the contract, withdraw confirmation of acceptance, make other arrangements for the stand/ supporter items or seek compensation for non-fulfilment of contract.

Participation by Exhibitors/Supporters is dependent upon compliance with all rules, regulations and conditions stated herein. Access to the exhibition is authorized on presentation of a badge issued by the Organiser. Exhibitors’ badges will not be mailed in advance and may be collected from the Exhibition Manager’s desk.

The Organiser ensures daily cleaning of the aisles. Exhibitors /Supporters are responsible for the cleaning of their stands. The provision of refreshments for the participants by Exhibitors is only permitted if the catering regulations of the exhibition building concerned are observed.

Exhibition areas and fittings made available to Exhibitors must be handed back in their original condition. In case of damage or loss of equipment provided, or damage to areas occupied, repair and replacement will be charged to the Exhibitor. Any special decoration or fittings must be submitted to the Organiser for prior authorization. Advertising panels and display are not permitted outside the exhibition areas allotted to Exhibitors. The Organiser will not approve stands, which do not comply with the accepted standards, until the necessary changes have been made.

Code of Practice

It is the Exhibitor’s / Supporter’s responsibility to comply with the local authority’s regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) www.efpia.org and IFMPA (International Federation of Pharmaceutical Manufacturers & Associations) www.ifpma.org Code of Practice on the Promotion of Medicines. Failure to comply with these regulations may not be used as a ground to declare the contract void. Failure to comply with the Rules and Regulations will not expose the Organiser to any suits, demands by the Supporters/Exhibitor/any third party.

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