Đánh số và tham chiếu tự Động trong word

nh s v tham

chiu t ng trong

MS Office Word Phin bn 1.1

H Ni - 2012

Nguyn Tun Anh

ACIS Group

Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word 1

MC LC

LI NI U ......................................................................................................... 3

Phn 1. S dng Style nh dng vn bn ....................................................... 4

1.1. Cc u im ca vic s dng Style .............................................................. 5

1.2. Phn loi Style ................................................................................................ 5

1.3. p dng mt Style cho vn bn ..................................................................... 5

1.4. Nhn bit Style ca mt on vn bn ........................................................... 6

1.5. Loi b nh dng ca vn bn ...................................................................... 7

1.6. Thay i thng s ca mt Style .................................................................... 7

1.7. Thm / loi b mt Style khi hp chn nhanh ............................................. 9

1.8. Xa mt Style ............................................................................................... 10

1.9. To mt Style ............................................................................................... 10

Phn 2. nh s t ng chng, mc ................................................................ 12

2.1. nh s ch bng cc ch s ........................................................................ 13

2.2. nh s bao gm c tiu trc ch s ..................................................... 16

2.3. T ng ngt trang trc mi chng ......................................................... 18

Phn 3. nh s t ng cc i tng ............................................................... 19

3.1. nh s t ng cc bng biu .................................................................... 19

3.2. Cp nht ch s ............................................................................................. 20

3.3. nh s a cp ............................................................................................. 21

3.4. nh s t ng cc hnh v ........................................................................ 22

3.5. nh s t ng cc cng thc .................................................................... 23

3.5.1. Gii thiu MathType son tho cng thc ....................................... 23

3.5.2. Trnh by cng thc s dng tab .......................................................... 24

3.5.3. Trnh by cng thc s dng bng ....................................................... 26

3.5.4. nh s t ng cc cng thc............................................................. 28

3.6. nh s t ng cc i tng khc ............................................................ 30

Phn 4. Tham chiu t ng cc i tng ........................................................ 31


4.1. Tham chiu trc tip .................................................................................... 31

4.1.1. Tham chiu mt mc......................................................................... 31

4.1.2. Tham chiu mt hnh v ........................................................................ 32

4.1.3. Tham chiu s trang ca mt i tng ............................................... 34

4.2. Tham chiu gin tip .................................................................................... 34

4.2.1. Tham chiu ti hnh v .......................................................................... 34

4.2.2. Tham chiu cc i tng khc ............................................................ 36

4.3. Tham chiu trc tip c chui ...................................................................... 37

Phn 5. To danh sch v tham chiu ti liu tham kho ................................. 38

5.1. S dng tham chiu trc tip ....................................................................... 39

5.1.1. To danh sch ti liu tham kho ......................................................... 39

5.1.2. Tham chiu ti cc ti liu .................................................................... 41

5.1.3. Mt s lu c bit ............................................................................. 41

5.2. S dng tham chiu gin tip ....................................................................... 42

5.2.1. To danh sch ti liu tham kho ......................................................... 42

5.2.2. Tham chiu ti cc ti liu .................................................................... 44

Phn 6. Mt s thao tc khc ............................................................................... 45

6.1. To cc mc khng nh s .................................................................... 45

6.2. To mc lc cho vn bn ............................................................................. 45

6.2.1. To mc lc ........................................................................................... 45

6.2.2. nh dng mc lc ................................................................................ 46

6.2.3. B mc lc ra khi mc lc ................................................................... 47

6.3. To danh mc hnh v, bng biu c trong vn bn .................................... 48

6.4. Chn cc nh, bng biu nh vo vn bn ................................................... 48

6.4.1. Thc hin chn nh ............................................................................... 49

6.4.2. Vn cp nht ch s .......................................................................... 50

LI KT ................................................................................................................ 51


LI NI U

L mt ngi tng s dng MS Office Word lm n tt nghip, vit

lun n, son gio n, vit bo... nn ti kh thng xuyn phi thc hin vic nh

s cng thc, nh s bng biu, nh s hnh v, nh s ti liu tham kho... v

tham chiu n chng. Trc y, ti thc hin vic nh s v tham chiu mt

cch th cng. V ti rt thm tha ci kh khn, vt v khi cn thm/bt mt i

tng trong vn bn. Khi , ti s phi r sot li ton b vn bn, kim tra li s

chnh xc ca vic nh s v tham chiu.

Ti liu ny s gii thiu cch nh s v tham chiu t ng cc i tng

nh hnh v, bng biu, cng thc,... s dng chc nng ca Microsoft Office

Word. Ngoi ra, ti liu cng hng dn bn s dng Style nh dng vn bn

mt cch hiu qu. Phn minh ha c thc hin vi Word 2010, c th p dng

trc tip vi Word 2007. Vic p dng cho Word 97/2003 cng tng t, ch c

phn giao din ngi dng l khc.

Ti mun c bit gi tng bi vit ny cho cc anh Nguyn c Cng, Bi

c Trnh, Quang Trung, Hong c Th v bn V, cng nh ton th cc

em lu hc sinh Vit Nam ang hc tp ti Hc vin FSO. Chc ton th anh em

hon thnh tt kha hc v tr v nc cng tc. Hi vng rng bi vit ny gip

c anh em phn no khi vit tiu lun, bi bo, n tt nghip v lun n.

Xin cm n cc ng nghip ca ti, c bit l ThS. V nh Thu,

khuyn khch ti xy dng ti liu ny ny. V cm n v ti gnh vc cng

vic nh ti c nhiu thi gian hn cho vic vit lch.

Mi kin xin gi v

Nguyn Tun Anh

: Khoa An ton thng tin Hc vin K thut mt m 141 Chin Thng, Tn

Triu, Thanh Tr, H Ni

: (04)3552-51-38 : 0977-199-902 : [email protected]


Phn 1. S dng Style nh dng vn bn

Style c th c hiu l mt tp hp cc thng s nh dng (font ch, c

ch, mu ch, kiu ch, mu nn, ng khung, cch dng, cch on, cn l, kiu

nh s...) p dng cho mt vng vn bn no . Vng vn bn c th l mt

on (paragraph), mt nhm k t (characters), mt bng biu (table), mt danh

sch (list). Mi Style c mt tn c trng. Khi p dng Style "SomeStyle" cho

mt vng vn bn l ta nh dng vng vn bn theo cc thng s c quy

nh trong Style ny; v ta ni vng vn bn c Style l "SomeStyle". Mt Style

(v d, "SomeStyle") c th c p cho nhiu vng vn bn. Khi , cc vng ny

c chung Style. Khi ta thay i thng s trong "SomeStyle" th tt c cc vng vn

bn c Style l "SomeStyle" s c t ng nh dng li theo cc thng s mi.

Nh vy, c th thy rng Style l mt cng c hiu qu thc hin nh dng

vn bn. Microsoft Office Word h tr Style rt tt. Tuy nhin, thc t cho thy

rng rt t ngi dng Word bit v sn sng s dng tnh nng nh dng vn bn

tuyt vi ny. Do vy, trong phn ny, ta s tm hiu s qua v Styles trong Word.

Trong Word 2003, Word 1997, hp chn Style thng c t trn thanh

nh dng (Formatting toolbar). Cn trong Word 2007 v Word 2010, bng chn

ny nm trong mc Home (xem hnh 1.1)

Hnh 1.1. Hp chn Styles trong Word 2007 v Word 2010

Mi mc trong hp chn ny (Heading 1, Heading 2, Heading3, Title,...)

chnh l mt kiu (Style) nh dng vn bn. Pha trn mi tn ca Style l minh

ha cho kt qu s t c, tc l vn bn ca ta s trng nh th khi p dng

Style tng ng.


1.1. Cc u im ca vic s dng Style

S dng cc Styles c cc u im sau:

Style thc ra rt d hiu, d s dng;

Style cho php thc hin nhanh chng cc thao tc nh dng: ch mt ci

click chut, ta c th thit lp cc thng s nh dng cn thit (font ch, c

ch, kiu ch, mu ch, mu nn, cch dng, cp mc, tabs...) cho mt

vng vn bn;

Style cho php thc hin nhanh chng vic thay i cc thng s nh dng

cho vn bn;

Quan trng hn c, vic s dng hp l cc Styles s gip ta c c vn

bn vi nh dng p, khoa hc.

1.2. Phn loi Style

Khi thc hin nh dng vn bn, ta c th mun nh dng cho tan b mt

on (Paragraph), hoc cho mt phn ca on, hoc cho mt bng biu, hoc cho

mt danh sch lit k. Tng ng vi cc trng hp ny, cc Style c th c

chia thnh 5 loi:

1. Paragraph: p dng cho ton b mt Paragraph;

2. Character: p dng cho mt phn ca mt Paragraph;

3. Linked (Paragraph and character):

4. Table: p dng cho mt bng biu;

5. List: p dng cho mt danh sch lit k

Trong s 5 loi Style c lit k trn y th loi th nht l thng c s

dng nht.

1.3. p dng mt Style cho vn bn

p dng mt Style cho mt vng vn bn, trc ht, ta la chn vng vn

bn cn p dng, sau nhn chut vo tn ca Style trong hp chn Style (xem

hnh 1.1). C th nhn chut vo mi tn m rng ( ) bn phi hp chn c

c thm cc la chn (Hnh 1.2).


Hnh 1.2. Danh sch m rng cc Style

Cch khc, nhn chut phi vo vng vn bn chn, sau r chut ti

mc "Styles" trn context menu, khi cng s xut hin bng chn tng t nh

trn hnh 1.2.

Nu Style c p dng l thuc loi Paragraph th n s c p dng cho

ton b on vn bn d ch mt phn ca on c chn, hay thm ch ch cn

t con tr son tho trong on . Tc l, nu mun p dng mt Paragraph

Style cho mt on vn bn th ch cn nhn chut vo on , sau nhn chut

vo tn ca Style cn p dng.

Trong s cc Style th "Normal" l Style ph dng nht. N thuc loi

Paragraph, v l Style ngm nh ca mt vn bn v thng c p dng cho

phn thn ca vn bn. Khi ta loi b ht tham s nh dng ca mt vng vn bn

(xem mc 1.5) th vng s c Style "Normal".

1.4. Nhn bit Style ca mt on vn bn

Nu mun bit mt on vn bn c p dng Style no, ta lm nh sau.

a con tr son tho (nhn chut) vo on vn bn cn kim tra. Sau nhn t

hp phm Shift-F1. Khi , hp thoi "Reveal Formatting" s xut hin bn phi

mn hnh son tho. Mc "Paragraph style" trong hp thoi ny s cho ta bit tn

ca Style c p dng cho on vn bn. Nu Style ca on vn bn l

"Normal" th mc ny s khng c.


Ngoi ra, khi ta nhn chut vo mt vng vn bn, Word s t ng nh

du (ng khung) tn ca Style tng ng vi vng vn bn trong hp chn

nhanh v trong danh sch y cc Style.

1.5. Loi b nh dng ca vn bn

Khi cn loi b cc thng s nh dng thit lp cho mt vng vn bn,

trc ht, ta cn chn phn vn bn cn loi b nh dng, sau nhn vo nt m

rng bn phi hp chn Styles (Hnh 1.2) v chn "Clear Formatting". Cch khc,

nhn chut phi ln vng chn, r chut n mc "Styles" trn context menu v

sau cng chn "Clear Formatting".

Vng vn bn sau khi loi b nh dng s c nh dng theo cc thng s

ngm nh, tc l theo Style "Normal".

1.6. Thay i thng s ca mt Style

thay i (hoc b

sung) cc thng s nh dng

cho mt Style, ta nhn chut

phi vo tn ca Style v

chn "Modify...". Khi , hp

thoi "Modify style" s hin

ln nh trn hnh 1.4. Cc

thng s nh dng c bn

nh font, font size, font style, font color, cn l, cch dng, cch on, li dng c

th c thit lp thng qua cc nt chn mc "Formatting".

phn di ca hp thoi "Modify style" c hai la chn l "Only in this

document" v "New documents based on this template". Nu chn phng n th

nht (ngm nh) th cc thay i ch c tc dng trong vn bn hin ti. Nu chn

phng n th hai, cc thay i s c tc dng c trong cc vn bn c to mi

trn c s template (khun mu) hin ti. Thng thng, khi chng ta to mt vn

bn mi, n s c to ra trn c s template c tn l "Normal.dotm".

Hnh 1.3. Cc thao tc vi mt Style


Hnh 1.4. Thay i thng s thng s nh dng ca mt Style

Sau khi hon thnh cc thay i v nhn nt OK, tt c cc vng vn bn

v s c p dng Style ny s c t ng nh dng li theo cc thng s va

thit lp.

Nu mt on vn bn no c nh dng mt cch th cng (khng

s dng Style hoc sau khi s dng Style) v ta mun mt Style no s dng

cc thng s nh dng ca on vn bn ny th ta lm nh sau. Trc ht, la

chn on vn bn. Sau nhn chut phi vo tn ca Style v chn "Update

to Match Selection" (Hnh 1.3) trong context menu. y, l tn ca Style m ta ang mun cp nht. V d, nu ta mun cp nht

thng s cho Style c tn l "Normal" th mc ny trong context menu s l

"Update Normal to Match Selection".


Nu ch mun i tn ca Style th ch cn nhn chut phi vo tn ca Style

v chn mc "Rename" (Hnh 1.3) trong context menu.

Lu . Thng th ta c yu cu trnh by phn chnh ca vn bn s dng

font Times New Roman 14pt, cch dng 1.5, cn l u hai bin, tht u dng th

nht 1,25 cm. Do vy, trc khi bt tay vo son tho vn bn, ta cn thay i

thng s ca Style "Normal" cho ph hp vi cc yu cu ny. Nn nh du chn

"New documents based on this template" khng phi lp li vic ny khi son

tho cc vn bn mi.

1.7. Thm / loi b mt Style khi hp chn nhanh

Hp chn Style m ta thy trn hnh 1.1 v 1.2 c gi l "Quick Style

Gallery". Ta c th ty bin hp chn ny bng cch thm vo hoc loi b nhng

Style m ta t dng. Khi , trong hp ny s ch cha nhng Style ta thng dng.

V nh th, ta c th nhanh chng tm thy Style cn thit.

loi b mt Style ra khi hp chn

nhanh, nhn chut phi vo Style tng ng v

chn "Remove from Quick Style Gallery" (Hnh

1.3). Sau khi b loi b khi hp chn nhanh,

Style vn c lu trong file, ta c th tm thy

n trong danh sch y bng cch nhn chut

vo mi tn ( , Hnh 1.1) gc di bn phi

hp chn Style. Khi , danh sch Style s xut

hin nh trn hnh 1.5.

a mt Style t danh sch y vo

hp chn nhanh, ta nhn chut phi vo Style

v chn "Add to Quick Style Gallery" trong context menu. Lu rng, nu

Style c trong hp chn nhanh th khi nhn chut phi, trong context menu s

khng c "Add to Quick Style Gallery" m thay vo l "Remove from Quick

Style Gallery".

Hnh 1.5. Danh sch y

cc Style


1.8. Xa mt Style

xa mt Style (khi khng cn dng na chng hn), trong danh sch y

(Hnh 1.5), nhn chut phi ln tn ca Style cn xa v chn "Delete ..." trong context menu. Trong l tn ca Style cn xa, v

d, "Delele Title...".

Lu l c mt s Style khng th xa c. V d: Normal, Heading 1,

Heading 2, Strong, Quote...

Khi mt Style b xa, cc vng vn bn c p dng Style s b loi

b nh dng, tc l s c p Style "Normal" (xem mc 1.5).

1.9. To mt Style

Khi son tho mt vn bn di v ta bit rng cn s dng mt s kiu nh

dng (Style) khc nhau cho cc vng khc nhau trong vn bn th ta nn to cc

Style tng ng vi cc kiu nh dng s dng, bi v vic s dng Style

mang li nhiu li ch (xem mc 1.1). V d, ta c th iu chnh v s dng

"Normal" cho phn chnh ca vn bn; to Style "FigCaption" quy nh cch

nh dng tn gi ca hnh v; to Style "TableCaption" quy nh cch nh

dng tn gi ca bng biu; to Style "Code" trnh by phn trch dn cc dng

lnh,...

to mi mt Style, ta m danh sch y (Hnh 1.5) v nhn nt

("New Style") gc di, bn tri. Khi , hp thoi "Create New Style from

Formatting" s xut hin, hon ton tng t nh hp thoi "Modify Style" (Hnh

1.4).

Name: Tn ca Style (ngm nh l Style1, Style2...);

Style type: Loi style;

Style based on: Tha k nh dng ca Style no

Nu ta to Style kiu Paragraph th trong hp thoi s c mc "Style for

following paragraph". Mc ny quy nh Style cho on vn bn (Paragraph) k

tip (khi ta g phm Enter). Thng thng, ta mc ny l "Normal".


pha di hp thoi, c hai la chn l "Only in this document" v "New

documents based on this template". Nu chn phng n th nht, Style ta to ra

ch xut hin trong vn bn (file) m chng ta ang son tho. Nu chn phng

n th hai, Style ny s xut hin c trong cc vn bn m chng ta to mi v sau

(nu s dng cng template vi vn bn ta ang son tho v thng l vy).

Nu ta nh du vo mc "Add to quick style list" th Style m ta to ra s

xut hin trong bng chn nhanh Style (Quick Style Gallery).

Khng nn nh du chn "Automatically update". La chn ny s gy kh

khn trong vic qun l nh dng cho ngi cha c kinh nghim s dng Style.


Phn 2. nh s t ng chng, mc

Mt bi vit di (mt bi bo, mt n tt nghip, mt cun sch...)

thng c chia thnh cc phn, mi phn nh th li c th c chia thnh cc

phn nh v cc phn ny thng c nh s th t. Ta xem xt hai v d sau

y:

V d 1. Bi bo "Lch s pht trin mt m hc"

LCH S PHT TRIN MT M HC

y l phn tm lc mt cch ngn gn (trong khong 5 dng) ni dung ca bi bo,

cng nh i tng m bi bo hng n.

1. Mt m thi k s khai

Ni dung ca phn nh th nht. C th trnh by bt k. Xin ng quan tm ni dung

ca nhng g c vit trong cc v d. Hy ch n nh dng ca chng m thi.

1.1. Mt m thi k cng x nguyn thy

Chc l thi k ny cha c mt m ri. Nhng m ta cn cc mc nh nn c tm

chia th ny cho vui.

1.2. Mt m thi k chim hu n l

Cch phn chia ny khng hp l nhng khng phi l vn ca chng ta. Quan

trng l cn chia mc xem xt phn nh dng.

2. Mt m c in

Tt nhin, y l trnh by giai on k tip trong qu trnh pht trin ca mt m ni

chung. Chc l s c gii thiu mt s "h mt" c th no .

3. Mt m hin i

y s trnh by nhng im chung nht ca cc h mt hin i. Trong , h mt hin

i c th coi l cc h mt ra i t sau khi c my tnh in t v s dng my tnh in t

m ha, gii m, v c thm m na.

Kt lun

V d 2. Cun sch "C s l thuyt mt m"

C S L THUYT MT M


Chng 1. Lch s mt m

Ch rng, ni dung ca v d ny c nh dng mt cch th cng, khng s dng

Style. Mt m ra i t khi no v c s dng th no dng n gin no trong mt

khong thi gian no . Gii thiu s qua vi cu th ngi ta s xem xt cc mc c th hn.

1.1. Mt m thi k s khai



1.2. Mt m c in



1.3. Mt m hin i




Chng 2. Mt s h mt c in

Chng 3. Mt s h mt hin i

Nhn xt rng, c mt s khc bit gia cch nh s trong v d 1 v cch

nh s trong v d 2. Trong v d 1, trong phn nh s ch c cc con s (v du

chm). Cn trong v d 2, trc con s ch th t ca chng cn c ch

"Chng". V c s khc nhau ny m cch thc hin nh s t ng cho hai

trng hp ny s khc nhau.

2.1. nh s ch bng cc ch s

Gi s ton b vn bn trong v d 1 cha c nh dng, cc mc cha

c nh s, tc l nh v d 3 di y.

V d 3. Bi bo "Lch s pht trin mt m hc"

LCH S PHT TRIN MT M HC

y l phn tm lc mt cch ngn gn (trong khong 5 dng) ni dung ca bi bo,

cng nh i tng m bi bo hng n.

Mt m thi k s khai




Mt m thi k cng x nguyn thy

Chc l thi k ny cha c mt m ri. Nhng m ta cn cc mc nh nn c tm

chia th ny cho vui.

Mt m thi k chim hu n l

Cch phn chia ny khng hp l nhng khng phi l vn ca chng ta. Quan

trng l cn chia mc xem xt phn nh dng.

Mt m c in



Mt m hin i




Kt lun

nh dng vn bn trong v d 3 tr thnh nh trong v d 1, ta lm nh

sau:

Nhn chut vo dng ch "Mt m thi k s khai";

T Ribbon Home, nhn chut vo nt Multilevel list trong nhm Paragraph v

chn loi danh sch i km vi Heading (Hnh 2.1). Khi , dng ch "Mt m

thi k s khai" s c nh s "1" v c nh dng theo Style "Heading 1".

Tc l, iu chnh nh dng cho dng ch , ta cn thay i cc thng s

nh dng trong "Heading 1";

Tip theo, p dng Style "Heading 2" cho dng ch "Mt m thi k cng x

nguyn thy". Khi , dng ny s c nh s "1.1" v c nh dng theo

Style "Heading 2";


Tng t, p dng Style "Heading 2" cho cc dng ch "Mt m thi k chim

hu n l". Khi , dng ny s c nh s "1.2" v c nh dng theo

Style "Heading 2"

Tng t, Style "Heading 1" cho cc dng "Mt m c in" v "Mt m hin

i". Khi , hai dng ny s c t ng nh s l "2" v "3", v c nh

dng theo "Heading 1".

Tiu ca bi bo v ch "Kt lun" phi c nh dng bi cc Style khc.

Hnh 2.1. Multilevel list tng ng vi heading

Sau khi nh dng xong vn bn, ta c th xa bt cc mc hoc chn

thm cc mc kim tra tnh nng nh s t ng ca Word.


2.2. nh s bao gm c tiu trc ch s

Nh c th thy trn Hnh 2.1, Word cng cung cp sn mt s mu danh

sch a cp (multilevel list) m c tiu i trc ch s, nhng cc tiu ny

bng ting Anh (Article, Section, Chapter). nh dng vn bn ting Vit (nh

v d 2 chng hn) ta khng th s dng cc mu c sn ny. Thay vo , ta cn

nh ngha mt kiu danh sch mi.

Gi s vn bn trong v d 2 cha c nh dng (xem mc 2.1 hiu hn

gi s ny). nh dng n, ta lm nh sau:

Nhn chut vo dng ch "Lch s mt m" (lc ny cha c ch "Chng 1");

T ribbon Home, nhn nt Multilevel list trong nhm Paragraph (Hnh 2.1),

sau chn "Define new multilevel list...". Trong hp thoi hin ra, nhn nt

"More >>" th ta thu c hp thoi nh Hnh 2.2.

Hnh 2.2. nh ngha mt Multilevel list km heading


"Apply changes to": chn "Whole list";

"Level" (gc trn, bn tri), chn s 1 xc nh cch th hin ca thnh

phn cp 1.

"Link to level style": chn "Heading 1";

"Enter formatting for number": g ch "Chng " (v du cch) trc

s "1", g du chm (".") sau s "1";

"Number style for this level": chn "1, 2, 3, ...";

"Follow number with": chn "Space";

"Level", chn s 2 xc nh cch th hin ca thnh phn cp 2.

"Link to level style": chn "Heading 2";

"Number style for this level": chn "1, 2, 3, ...";

"Include level number from": chn "Level 1";

"Enter formatting for number": nhn chut vo gia hai ch s "1" v

g du chm; g thm du chm vo sau s "1" th hai;

"Follow number with": chn "Space"

Tng t nh th, c th xc nh cch th hin ca cc thnh phn cc cp

thp hn (3, 4,...) nu cn;

Nhn OK hon tt vic nh ngha Multilevel List. Lc ny, nu dng "Lch

s mt m" cha i thnh "Chng 1. Lch s mt m" v cha c nh

dng theo Style "Heading 1" th ch cn p dng Style "Heading 1" cho dng

l c;

p dng Style "Heading 2" cho cc dng: "Mt m thi k s khai", "Mt m

c in", "Mt m hin i";

p dng Style "Heading 1" cho cc dng "Mt s h mt c in", "Mt s h

mt hin i";

Sau khi nh dng tiu "C S L THUYT MT M" (bng mt Style

no chng hn), ta s c vn bn vi nh dng nh c trnh by trong

v d 2.


C th thy rng, chnh cch nh s va c trnh by trn y c s

dng nh dng bn hng dn ny. Sau khi nh dng xong vn bn, ta c th

xa bt cc mc hoc chn thm cc mc kim tra tnh nng nh s t

ng ca Word.

2.3. T ng ngt trang trc mi chng

Thng thng, ngi ta bt u mt chng mt trang mi. thc hin

iu , nhiu ngi chn mt "Page break" vo cui chng trc, khng t

ngi g phm ENTER nhiu ln sang trang. C hai gii php trn y u

khng phi l gii php tt, nht l gii php th hai. cc chng t ng bt

u mt trang mi, ta thc hin nh sau.

y, cc chng (ng ra l tn ca chng) c p dng Style c tn l

"Heading 1". Nhn chut phi vo Style ny v chn "Modify..." thay i thng

s nh dng ca n (tham kho Hnh 1.3 v Hnh 1.4). Nhn nt Format, chn

Paragraph...

Hnh 2.3. T ng ngt trang

Trong tab "Line and Page break" nh du chn mc "Page break before" v

nhn OK xc nhn. Khi , tt c cc chng (ni chung l tt c cc on vn

bn c Style l "Heading 1") s t ng bt u mt trang mi.


Phn 3. nh s t ng cc i tng

Mt hnh thc nh s na m ta thng gp, l nh s cc i tng

trong vn bn. Cc i tng ny thng l: bng biu, hnh v, cng thc, bi tp,

v d, nh l, nh ngha... Nu nh ta nh s cc i tng ny mt cch th

cng th khi chn thm hoc xa bt mt i tng, ta s phi nh s li cc i

tng pha sau v phc tp hn l phi chnh sa li cc tham chiu ti cc i

tng ny. Sau y ta s xem xt cch nh s t ng ti i tng nu trn. Vic

nh s t ng ny khng nhng gip ta trnh c vic phi nh s li mt

cch th cng cc i tng khi ta chn, xa chng, m cn cho php ta to t

ng danh sch cc hnh v, danh sch cc bng biu c trong vn bn.

3.1. nh s t ng cc bng biu

kim tra tnh

nng nh s t ng cc

bng biu ca Word,

trc ht bn cn to ra

mt bng biu (vi s

dng, s ct ty ). a

con tr chut ln vng

bng biu, gc trn, bn

tri ca bng s xut hin

du cng ( ). Nhn chut

phi ln du cng ny v

chn "Insert caption..."

trong context menu. Hp thoi "Caption" s hin ln nh trn Hnh 3.1.

Trong "Label", ban u c ba gi tr l "Table", "Figure" v "Equation".

y l cc ch ting Anh, khng ph hp cho vn bn ting Vit. Do , ta nhn

nt "New Label..." v nhp vo ch "Bng". T by gi, ch "Bng" s xut hin

trong hp chn "Label" cho ta la chn.

Hnh 3.1. nh s bng biu


Thng th tn ca bng phi t bn trn bng, do vy, "Position", ta

chn gi tr "Above selected item".

Hy g tn ca bng vo pha sau ch s m Word t ng xc nh (trn

Hnh 3.1, ch s ny l 1) v nhn OK. Sau thao tc ny, tn ca bng s xut hin

cng vi ch s ca n. Ta c th ty chnh sa tn bng nhng tuyt i khng

chnh sa th cng ch s ca n.

nh dng nht qun tn gi ca

cc bng biu, ta nn nh ngha mt Style

(xem Phn 1), v d nh "TableCaption", v

p dng cho tn ca cc bng. D thy rng

tn bng nn lun i cng vi bng (khng

nn tn bng cui mt trang, cn bn

thn bng bt u trang k tip). thc

hin iu ny t ng, i vi Style "TableCaption", trong nhm thng s

Format\Paragraph\Line and Page Breaks\Pagination (Hnh 3.2), nh du chn

"Keep with next". Bn cnh , ta cng mun tn gi ca bng phi nm khong

cch nht nh so vi on trc n v so vi bng biu. Hy thc hin iu ny

bng cch thay i thng s "Before" v "After" trong nhm thng s

Format\Paragraph\Indents and spacing\Spacing.

To tip bng th hai (pha di bng th nht) v nh s cho bng th hai

ny, ta s thy ch s t ng tng ln thnh 2.

Chn vo khong gia bng th nht v bng th hai mt bng khc v thc

hin vic nh s, ta s thy ch s ca bng mi ny l 2 v ch s cho bng th

hai (c) t ng tng ln thnh 3.

3.2. Cp nht ch s

Nh c trnh by phn cui ca mc 3.1, khi ta to thm cc bng vo

vn bn th ch s ca cc bng c cp nht t ng v ngay lp tc. Sau khi c

c ba bng biu (Bng 1, Bng 2, Bng 3) nh trn, ta hy xa bng c ch s l

Hnh 3.2. Style "TableCaption"


2. Ta hi vng rng, sau khi ta thc hin thao tc xa , ch s ca Bng 3 s t

ng gim xung thnh 2. Nhng iu khng xy ra. thc hin cp nht ch

s, ta c hai cch:

Cch 1: Nhn chut phi vo ch s cn cp nht v chn "Update field" trong

context menu.

Cch 2: La chn vng vn bn c ch s cn cp nht (nu cp nht ton b vn

bn th nhn Ctrl-A), sau nhn F9.

C th thc hin thy rng, cng nh khi xa bng, ch s khng c

cp nht t ng khi ta copy cc bng. Nhng khi ta yu cu cp nht ch s th cc

bng s c nh s theo ng trt t ca n.

3.3. nh s a cp

Thng th ngi ta khng nh s cc bng biu theo th t 1, 2, 3, ...

xuyn sut ton b vn bn, m ngi ta nh s 1.1, 1.2, 1.3,... cho cc bng

thuc chng 1, nh s 2.1, 2.2, 2.3,... cho cc bng thuc chng 2...

thc hin t ng vic nh s a cp nh vy, ta lm nh sau.

Trc ht, cn phi s dng chc nng nh s t ng cc chng, mc

(xem Phn 2) cho vn

bn.

Th hai, khi thc

hin nh s bng biu

(Hnh 3.1), ta nhn chut

vo nt "Numbering...".

Trong hp thoi "Caption

numbering", nh du

chn "Include chapter

number". mc "Chapter

starts with style" chn

"Heading 1". mc "Use

Hnh 3.3. nh s a cp


separator" c th chn gi tr ty , thng l du chm (".") hoc du gch ni ("-

").

Lu , nu trong vn bn cha s dng chc nng nh s chng, mc t

ng th Word s a ra cnh bo. C th th vi gi tr "Heading 2" hoc gi tr

khc trong "Chapter starts with style" xem kt qu.

3.4. nh s t ng cc hnh v

Vic nh s t ng cc hnh v cng hon ton tng t nh vic nh s

t ng cc bng biu:

Nhn chut phi vo hnh v cn nh s v chn "Insert Caption..." trong

context menu;

Nu trong mc "Label" cha c gi tr "Hnh" th nhn vo nt "New Label..."

v nhp vo gi tr "Hnh". T dy v sau, gi tr ny s xut hin trong hp

chn "Label".

Hnh 3.4. nh s t ng cc hnh v

nh dng nht qun tn gi ca cc hnh v, ta nn nh ngha mt Style

(xem Phn 1), v d nh "FigureCaption", v p dng cho tn ca cc hnh v. Mt

khc, t cng nn t mt Style khc, tn l "Figure" chng hn, quy nh cch

nh dng ca hnh v. Cng nh trong trng hp bng biu, ta mun hnh v v

tn ca n lun i lin nhau. Tc l khng mun xy ra trng hp hnh cui

mt trang, cn tn hnh li u trang k tip. t c iu , i vi Style


"Figure", trong nhm thng s Format\Paragraph\Line and Page Breaks, nh

du chn "Keep with next" (Hnh 3.2, trang 20). Cn quy nh tn gi ca hnh

v phi nm khong cch nht nh so vi on sau n v so vi bn thn hnh

v, hy thay i thng s "Before" v "After" trong nhm thng s

Format\Paragraph\Indents and spacing\Spacing.

3.5. nh s t ng cc cng thc

Trn y, chng ta xem xt cch nh s t ng cc bng biu v hnh

v. Khi nh s chng, trong hp thoi "Caption" (Hnh 3.1v Hnh 3.4), mc

"Position" ta thy c 2 la chn l "Above selected item" (tn v ch s ca i

tng t bn trn i tng) v "Below selected item" (tn v ch s ca i

tng t bn di i tng). Trong khi , khi nh s cng thc, ta thng t

ch s ca cng thc st l phi v ngang hng vi cng thc . Ngoi ra, khc

vi trng hp bng biu hay hnh v, ch s ca cng thc khng c nhn (Label)

i km. Do vy, nh s cng thc c mt cht khc bit so vi nh s bng biu

hay hnh v.

3.5.1. Gii thiu MathType son tho cng thc

Trc ht, li khuyn cho tt c mi ngi l s dng MathType (phin bn

6.7a tng thch Office 2010: http://depositfiles.com/files/s7d7s2cqb) son tho

cng thc. B cng c ny rt d s dng. Vn bn c cha cng thc to ra bi

MathType c th c m bnh thng trn cc my khng c MathType. Tuy

nhin, chnh sa cc cng thc ny th phi phi ci MathType vo my. Do

vy, ngi dng cn c bit lu trng hp vn bn mnh son ra phi c

bin tp li bi ngi khc (gi bi vit cho cc tp ch chng hn). Trong trng

hp ny, cn tm hiu xem bn bin tp c chp nhn vn bn cha cng thc c

son tho bng MathType hay khng. Bn thn tc gi bi vit ny cng gp rc

ri khng nh khi bn bin tp khng th chnh sa cc cng thc nh th, h thm

ch khng chp nhn nh dng vn bn Office 2007 (.docx) m ch nhn vn bn

c nh dng tng thch Office 97/2003 (.doc). B cng c MathType h tr kh


tt vic nh s v tham chiu cng thc. Tuy nhin, y ta s khng trnh by

kh nng ny m ch xem xt cch nh s cng thc vi kh nng ca Word.

Nhng trc khi trnh by kh nng nh s cc cng thc mt cch t ng

bng kh nng ca Word, ti mun c trnh by kinh nghim ca mnh trong

vic trnh by cng thc, c th l cch thc m ti lm t ch s ca cng thc

st l phi, ngang hng vi cng thc.

Ta hy xem xt mt cng thc c trnh by theo cch thng thng nht:

2

1,2

4

2

b b acx

a

(3.1)

y, cng thc c t gia trang giy (theo chiu ngang), cn ch s

cng thc th t st l bn phi. C hai cch thc hin iu ny: s dng tab

(y cng l cch m MathType s dng) v s dng bng.

3.5.2. Trnh by cng thc s dng tab

Cch ny cng chnh l cch c s dng trnh by cng thc (3.1). Ta

s t hai gi tr tab: mt tab gia (center tab) cn chnh v tr ca cng thc v

mt tab phi (right tab) cn chnh v tr ca ch s. thc hin iu ny, ta to

mt Style (xem mc 1.9) c tn l "EquationLine". Ta thit lp cc thng s cho

Style ny nh sau (Hnh 3.5)

Style type: Paragraph;

Style based on: Normal;

Style for following paragraph: Normal;

Nhn chut vo nt "Format", chn "Paragraph...". mc "Special" trong

khung "Indentation" chn gi tr "None".


Hnh 3.5. To Paragraph Style trnh by cng thc

Nhn chut vo nt "Format", chn "Tabs..." thit lp hai tab m ta nhc

n trn. Tab gia (center tab) ta t v tr gia trang giy (8 cm). Nhp vo

"Tab stop position" gi tr l "8 cm", phn "Aligenment", chn "Center".

Nht nt "Set" xc nhn vic t tab gia. Sau li nhp vo "Tab stop

position" gi tr "16.5 cm" ( st l phi), phn "Aligenment" chn "Right".

Nhn nt "Set" xc nhn vic t tab. Sau , nhn OK (hai ln) hon tt

vic to Style.

Bt u son tho cng thc.

t con tr son tho (nhn chut) vo dng s cha cng thc. Chn Style

"EquationLine" m ta va to ra p cho dng ny.

Nhn phm Tab (trn bn phm) di chuyn con tr ti v tr 8 cm, tc l v tr

tab gia m ta t. S dng cng c son tho cng thc bt k (MathType,


Microsoft Equation 3.0, hay trnh son tho cng thc ca Office 2007 tr v

sau) t vo v tr ny mt cng thc. Cng thc s c cn gia xung

quanh v tr 8 cm.

Nhn phm Tab (trn bn phm) di chuyn con tr ti v tr 16,5 cm, tc l v

tr tab phi. Thc hin nh s cho cng thc (th cng hoc t ng). Ch s s

c t bn tri v tr tab phi.

Bng cch ny, ta s trnh by c cc cng thc theo cch tng t nh

i vi cng thc (3.1) trn y.

3.5.3. Trnh by cng thc s dng bng

Trc ht, ta to mt Style c tn l "EquationTable" (xem mc 1.9).

Hnh 3.6. To Table Style trnh by cng thc

Thit lp cc thng s cho Style ny nh sau (Hnh 3.6):

Style type: Table;


Font: Times New Roman (nh trong Style "Normal")

Font size: 14 (nh trong Style "Normal)

Border: None

Nhn nt "Format", chn "Table properties...\Table\Options", thit lp tt c

cc gi tr l (Top, Bottom, Left, Right) bng 0.

Nhn nt "Format", chn "Paragraph...\Indents and spacing", thit lp gi tr

cho "Line spacing" l "1.5 lines" (nh trong Style Normal)

n y, vic to Style han tt. Ch rng Style "EquationTable" va

to s khng xut hin trong hp chn nhanh (Quick Style Gallery), cng nh

trong hp chn y . Ta s ni v v v tr ca n sau. Ta to v trnh by cng

thc nh sau.

To mt bng gm 1 dng v 2 ct, tc l gm hai trn mt dng. th nht

l cha cng thc, th hai l cha ch s.

a con tr son tho (nhn chut) vo trong bng va to. Khi , trn menu

ca Word (2007, 2010) s xut hin thm nhm "Table tools" vi hai ribbon l

"Design" v "Layout". Trong ribbon "Design" c mt nhm gi l "Table

Styles" (Hnh 3.7), chnh l ni cha cc Table Style, bao gm c Style

"EquationTable" m ta va to ra trn. bit tn ca mt Style, ta a con

chut ln trn n v ch vi giy.

Hnh 3.7. Hp chn Table Styles


Nhn chut vo Style "EquationTable" p

dng n cho bng biu m ta to. Lc ny,

khung ca bng s bin mt (v khi to Style, ta

chn Border l None). c th nhn ra ranh

gii ca cc , ta cn bt ch "View

Gridlines". Trong ribbon "Home", nhm "Paragraph", nhn chut vo nt nh

dng ng k (Hnh 3.8) v chn "View Gridlines". tt ch ny, ta cng

lm y ht.

Khi thy ranh gii cc , iu chnh kch thc ca cc sao cho th hai

va cha ch s.

!

C! !

r

n

n

r n r

(3.2)

Nhn chut phi vo th nht, chn Cell Aligenment l "Align Center". i

vi th hai, chn Cell Aligenment l "Align Center Right".

a con tr son tho (nhn chut) vo th nht, dng cng c bt k to

cng thc.

a con tr son tho (nhn chut) vo th hai, thc hin vic nh s cho

cng thc.

n y, ta to c cng thc vi cch trnh by tng t nh cng thc

(3.2) trn y. to cc cng thc tip theo, ta khng nn bt u t vic to

bng. Thay vo , ta copy mt bng c sn (bng cha cng thc, c p dng

Style l "EquationTable"). Sau , thay cng thc mi vo v tr cng thc c. Nu

ch s c nh t ng th ta ch cn cp nht n l c (xem mc 3.2).

3.5.4. nh s t ng cc cng thc

Trn y ta xem xt hai cch trnh by cng thc: dng Tab v dng

bng. By gi, ta s xem xt cch nh s cc cng thc mt cch t ng, l cch

c dng nh s cc cng thc (3.1) v (3.2) trn y. Nhng trc ht,

hn ch cc rc ri trong qua trnh thao tc theo hng dn, ta hy bt ch hin

Hnh 3.8. Bt "View Gridlines"


cc k hiu n ln bng cch nhn vo nt "Show/Hide hidden symbols" () trong

nhm "Paragraph" ca ribbon "Home" (Hnh 3.8), hoc nhn t hp phm Ctrl-*

(phm * nhm phm s), hoc Ctrl-Shift-8 (i vi bn phm khng c nhm

phm s ring). Khi , cc k hiu n nh du cch (), k hiu ngt on (), k

hiu tab (),... s xut hin trong vn bn. tt ch ny, ta lm y ht.

Cc bc cn thc hin nh ch s cng thc:

To mt dng mi v tr bt k trong vn bn

lu tm thi ch s m ta ang mun to;

Trong ribbon "References", mc "Captions",

nhn nt "Insert caption" (Hnh 3.9). Hp thoi

Caption s xut hin.

Trong hp thoi Caption (Hnh

3.10). Nu mc "Label" cha c

gi tr "Cng thc" th nhn chut

vo nt "New Label..." to thm

gi tr ny.Nhn OK, ta nhn c

(khi bt ch hin

th cc k hiu n).

La chn vng vn bn ch cha ch

s (3.3): . Ch khng

c chn k hiu ngt on ().

Copy phn vn bn ny vo v tr cn t ch s ca cng thc.

Xa dng tm thi m ta to ra bc u tin.

Vic nh s cng thc n y l hon tt. nh s mt cng thc mi,

ta khng cn thc hin cc thao tc trn y. Thay vo , ta copy ch s ca mt

cng thc trc vo v tr ch s ca cng thc mi. Sau , thc hin cp nht

ch s (xem mc 3.2) l c.

Hnh 3.9. Insert Caption

Hnh 3.10. nh s cng thc


3.6. nh s t ng cc i tng khc

rng trong qu trnh nh s cng thc, ta khng cn bit cng thc

nm u, v ni chung l khng cn bit l c cng thc no hay khng. T

suy ra, ta c th nh s (t ng) bt k i tng no: v d, bi tp, nh l,...

bng cch hon ton tng t nh cch nh s cng thc c trnh by mc

3.5.4 (trang 28) trn y.


Phn 4. Tham chiu t ng cc i tng

Khi c bi vit ny, hn l chng ta u nhn ra l tc gi s dng rt

nhiu cc tham chiu, bao gm tham chiu ti chng, mc, tham chiu ti hnh

v, tham chiu ti cng thc,... v c tham chiu ti trang cha hnh. Khi ta vit

"D thy rng cng thc (3.1) l cng thc tm nghim ca phng trnh bc hai"

th c ngha l ta tham chiu ti cng thc (3.1). Hay khi vit "Thc hin cp

nht ch s (xem mc 3.2 trang 20)..." l ta tham chiu ti mc 3.2 v trang

cha n. Gi s rng khi thc hin tham chiu ta nh cc ch s ( cc v d va

xt l 3.2, 20,...). Sau khi son tho c mt vn bn kh di (vi nhiu i tng

c nh s v nhiu tham chiu c thc hin), ta nhn ra cn phi thm mt

cng thc vo trc cng thc (3.1) v xa bt mt mc trc mc 3.2. Trong

trng hp , ta cn ra sot li ton b vn bn iu chnh li cc tham chiu.

l mt vic lm rt tn cng sc v d sai st. trnh lm vo tnh cnh ny,

ta hy s dng kh nng tham chiu (cross-reference) ca Word.

4.1. Tham chiu trc tip

Thc ra Word khng a ra khi nim "Tham chiu trc tip". Ta tm chp

nhn khi nim ny ch nhng tham chiu c th c thc hin (t ng) mt

cch d dng. Ta xt mt vi v d thy r iu ny.

4.1.1. Tham chiu mt mc

Ta mun rng, khi vit "Mun bit cch cp

nht ch s, hy xem mc 3.2", th ch s 3.2 c

nh mt cch t ng, tc l n s t ng thay

i khi ch s mc m n tham chiu n thay

i. t c iu ny, ta lm nh sau:

Trc ht, ta g "Mun bit cch cp nht ch s, hy xem mc ";

Hnh 4.1. Nhm Links


Lc ny, con tr son tho ang v tr m ta s chn ch s ca mc vo.

Trong nhm Links ca ribbon Insert, nhn chut vo "Cross-reference" (Hnh

4.1);

Trong hp thoi "Cross-reference" (Hnh 4.2), chn Reference type l

"Heading", mc Insert reference to chn "Heading number", trong danh sch

cc mc, chn mc m ta mun tham chiu. Nhn nt Insert v sau l

nt Cancel hon tt.

Hnh 4.2. Tham chiu mt mc

Ti y, ta thc hin xong vic tham chiu ti mc. Khi c bt k s

thay i no i vi ch s ca mc va c tham chiu, ch cn thc hin vic

cp nht ch s cho vn bn th ch s m chng ta s dng tham chiu cng s

t ng thay i theo ch s mi ca mc c tham chiu.

4.1.2. Tham chiu mt hnh v

Gi s ta mun rng khi g "Trong hp thoi Cross-reference (Hnh 4.2,

trang 32), ta cn..." th "Hnh 4.2" v s trang "32" c tham chiu t ng. Ta

hon ton c th thc hin iu ny.


Trc ht, ta g "Trong hp thoi Cross-reference (";

Trong nhm Links ca ribbon Insert, nhn chut vo "Cross-reference" (Hnh

4.1);

Trong hp thoi "Cross-reference", chn cc gi tr nh c trnh by trn

Hnh 4.3.

Hnh 4.3. Tham chiu mt hnh v

Nhn nt Insert, ta s thy ch "Hnh 4.2" s xut hin v tr con tr son tho,

tc l ta c "Trong hp thoi Cross-reference (Hnh 4.2";

Nhn chut vo mn hnh son tho (khng cn ng hp thoi Cross-reference)

v g thm vo ", trang " c "Trong hp thoi Cross-reference (Hnh

4.2, trang ";

Tr li vi hp thoi Cross-reference, mc Insert reference to, chn "Page

number", sau li nhn nt Insert th s trang (32) s xut hin v tr con tr

son tho, tc l ta c c "Trong hp thoi Cross-reference (Hnh 4.2,

trang 32";


ng hp thoi Cross-reference (nhn nt Cancel) v g thm vo "), ta cn..."

th s thu c kt qu l "Trong hp thoi Cross-reference (Hnh 4.2, trang

32), ta cn...". Tc l ta t c mc tiu ra.

Bn c c th chn, xa cc i tng (cng loi vi i tng c tham

chiu), sau thc hin vic cp nht ch s thy rng cc ch s trong tham

chiu s thay i t ng cho khp vi ch s, s trang ca i tng c tham

chiu.

4.1.3. Tham chiu s trang ca mt i tng

Tham chiu s trang ca mt i tng l ch ra i tng nm trang

no, chnh xc hn l i tng bt u t trang no. Vic tham chiu ny thc ra

c trnh by mc 4.1.2. ly c s trang ca mt i tng bt k,

trong hp thoi Cross-reference (Hnh 4.2, Hnh 4.3), ch cn mc Insert

reference to ta chn "Page number" l c.

n y ta c th ngh rng vic thc hin tham chiu tht n gin. Nhng

ng tic l khng phi nh vy.

4.2. Tham chiu gin tip

4.2.1. Tham chiu ti hnh v

Gi s ta cn thc hin mt tham chiu nh sau: "Trn cc hnh 4.2 v 4.3

u l hp thoi Cross-reference". Nu s dng cch thc c trnh by mc

4.1.2 th ta khng th thc hin c. Trong hp thoi Cross-reference (Hnh 4.3),

d Insert reference to ta chn gi tr no i na th cng khng th ly c ch

s (4.2 chng hn) m khng c ch "Hnh" i km. c th thc hin c

tham chiu nu, ta cn phi lm qua hai bc. Bc th nht l to mt

bookmark cho cc ch s ca cc hnh v. Bc th hai l to tham chiu ti cc

bookmark (thay v tham chiu trc tip ti hnh v).

Bc th nht: to bookmark cho ch s ca hnh v. Trc ht, nh du

phn ch s ca hnh v. Ch l ch nh du phn ch s. V d, tn hnh v l


"Hnh 4.2. Tham chiu mt mc" th ta ch nh du 4.2. Tip , trong nhm

Links ca ribbon Insert (Hnh 4.1), nhn vo Bookmark. Trong Bookmark name

(Hnh 4.4), t mt tn gi nh ti hnh v v nhn nt Add. Bng cch ny, ta to

hai bookmark cho hai hnh v m m ta mun tham chiu. Lu rng, tn gi ca

cc bookmark nht thit phi khc nhau.

Hnh 4.4. To bookmark

Bc th hai: tham chiu ti bookmark. Nhc li rng, ta ang mun thc

hin tham chiu "Trn cc hnh 4.2 v 4.3 u l hp thoi Cross-reference".

a ch s 4.2 vo tham chiu, trong nhm Links ca ribbon Insert (Hnh 4.1),

nhn vo Cross-reference.


Hnh 4.5. Tham chiu gin tip thng qua bookmark

Trong hp thoi Cross-reference (Hnh 4.5), mc Reference type, thay v

chn "Hnh", ta chn "Bookmark". mc Insert reference to, chn "Bookmark

text". mc For which bookmark, chn tn bookmark m ta t cho ch s ca

hnh 4.2. Sau th nhn Insert v Close hon tt. Tng t nh th, ta a

c ch s 4.3 vo tham chiu.

4.2.2. Tham chiu cc i tng khc

Trong rt nhiu trng hp, khi tham chiu n mt i tng, ta ch mun

ly c ch s ca n m khng cn cc thnh phn khc nh Label, Caption text.

Word coi tt c nhng g nm bn tri ch s l Label, bn phi ch s l Caption

text. Trong hp thoi Cross-reference (Hnh 4.5), th chn cc gi tr khc nhau

trong Reference type, ta c th thy rng, duy nht vi gi tr "Heading" (khng

tnh Footnote v Endnote) l Insert reference to c la chn "Heading number"

(ch chn ch s ca mc vo v tr tham chiu). Cn vi cc i tng khc,

iu tng t l khng th.

V l do trn y, khi mun trch xut ch s ca mt i tng (cng thc,

hnh v, nh l...) ta cn thc hin qua hai bc nh trnh by trong mc 4.2.1.


Tc l, trc ht, to bookmark cho ch s mun trch xut; sau , to tham chiu

ti bookmark va to.

4.3. Tham chiu trc tip c chui

Nu i vi ai vic s dng tham chiu gin tip l khng chp nhn

c th vn cn mt gii php cho h. l s dng tham chiu trc tip... c

chui. tng ca phng php ny l dng Ctrl-Alt-ENTER sinh ra k t

ngt on; tip , chn k t ngt on ny vo trc ch s (vo sau Label). Khi

, ta c th s dng tham chiu trc tip nh c trnh by trong mc 4.1.

Trc ht, cn bt ch hin cc k t n.

C th thc hin thng qua nt lnh (Hnh

4.6) hoc thng qua phm tt l Ctrl-*.

Sau , ta tin hnh nh sau:

To mt dng trng

Nhn Ctrl-Alt-ENTER to ra k t ngt on ( ). Khc vi k t ngt on

thng thng, k t ny khng ngt dng.

Ct k t ny (duy nht k t ny) v dn vo trc ch s (sau nhn/Label) cn

tham chiu. Sau khi dn, c th phn nhn s c Style l "Normal". Hy p dng

li Style "FigureCaption" cho n.

Xa cc phn tha li v tr ta to ra k t ngt on trc .

Sau thao tc ny, ta

c th s dng tham

chiu trc tip. Tuy

nhin, s c mt s

khc bit so vi tham

chiu trc tip thng

thng. l ta khng th thy c phn nhn (Label) trong danh sch "For

which caption" (Hnh 4.7Hnh 4.7) v trong danh mc i tng (xem mc 6.3).

Hnh 4.6. Hin th cc k t n

Hnh 4.7. Phn Label b mt


Phn 5. To danh sch v tham chiu ti liu tham kho

Thc ra trong Word 2007 v Word 2010 c hn mt chc nng ring v

qun l ti liu tham kho. Tuy nhin, c nhiu ch phc tp khi s dng chc

nng ny. Do vy, y ta s xem xt trng hp danh sch ti liu tham kho

c xy dng th cng (nhng nh s v tham chiu th t ng).

Trong mt bi vit, nu c tham kho cc ti liu khc th vic tham chiu

ti ti liu l iu bt buc. ng tic, c nhiu ngi, nht l sinh vin, ch lit k

cui bi mt danh sch cc ti liu tham kho m trong bi vit li khng tham

chiu ti cc ti liu ny. Khi tham chiu mt ti liu, ta thng t ch s ca ti

liu (s th t trong danh sch ti liu tham kho) vo trong du ngoc vung ([ ]).

V d 4. Tham chiu n ti liu tham kho

However, most pioneering works on provably strong public-key cryptosystems resort to a

bit-by-bit encryption method [1, 2, 3], some even take extraordinary steps of adding proofs of

knowledge on the correct encryption of each individual bit [2] plus using public-key

authentication framework [3].

Trong , danh sch ti liu tham kho c dng sau.

V d 5. Danh sch ti liu tham kho

1. S. Goldwasser and S. Micali. Probabilistic encryption. Journal of Computer and System

Sciences, 28:270299, 1984.

2. M. Naor and M. Yung. Public-key cryptosystems provably secure against chosen

ciphertext attacks. In Proceedings of 22nd ACM Symposium of Theory of Computing,

pages 427437, 1990.

3. C. Rackoff and D. Simon. Non-interactive zero-knowledge proof of knowledge and chose

ciphertext attack. In J. Feigenbaum, editor, Advances in Cryptology Proceedings of

CRYPTO'91, Lecture Notes in Computer Science 576, pages 433444. Springer-Verlag,

1992.


Sau y chng ta s xem xt hai cch hiu qu to danh sch ti liu tham

kho v tham chiu ti ti liu tham kho: s dng tham chiu trc tip v s dng

tham chiu gin tip.

5.1. S dng tham chiu trc tip

Theo cch ny, ta s dng Multilevel list km Style nh nh s cc ti

liu. Khi , mi ti liu c coi l mt "i tng c nh s" (Numbered

item). Cho nn, ta c th trch xut c ch s ca n bng tham chiu trc tip.

5.1.1. To danh sch ti liu tham kho

Trc ht, ta to mt Style (mc 1.9, trang 10) p cho cc ti liu. Gi tn

n l "TailieuTK". Style type phi t l "Paragraph". Style for following

paragraph nn t l "TailieuTK". Cc thng s khc t theo mun.

a con tr son tho v v tr s (ang) t danh sch ti liu tham kho.

Trong nhm Paragraph ca ribbon Home (Hnh 2.1, trang 15) nhn vo nt

Multilevel list v chn "Define new multilevel list...".


Hnh 5.1. To kiu danh sch nh s ti liu tham kho

Nu hp thoi hin ln cha dng m rng nh trn Hnh 5.1 th nhn vo

nt "More >>" m rng cc ty chn. Ta thit lp cc thng s nh sau:

Apply changes to: Current paragraph

Level to modify: 1

Link level to style: TailieuTK

Number style for this level: 1, 2, 3, ...

Start at: 1

Follow number with: Tab character

Cc thng s cn li chn theo mun. Sau khi chn xong, ta nhn OK

kt thc vic to kiu danh sch. Tip , p dng Style "TailieuTK" cho tt c cc

ti liu trong danh sch.


5.1.2. Tham chiu ti cc ti liu

to mt tham chiu ti ti liu, tc l chn s th t ca ti liu vo mt

v tr no , trong nhm Links ca ribbon Insert (Hnh 4.1, trang 31), nhn vo

Cross-reference.

Hnh 5.2. Tham chiu ti liu tham kho

Trong hp thoi Cross-reference (Hnh 5.2), mc Reference type, chn

"Numbered item". Trong danh sch For which numbered item, chn ti liu cn

tham chiu (cc ti liu tham kho s cui danh sch). Tip , mc Insert

reference to, chn "Paragraph number". Cui cng, nhn Insert, sau l Close

hon tt vic tham chiu.

5.1.3. Mt s lu c bit

Chn thm mt ti liu vo gia danh sch. Gi s ta cn chn thm vo mt

ti liu vo trc ti liu th 4. Cn a con tr son tho ti v tr kt thc ti liu

th 3. Sau g ENTER to mt mc trng ti liu mi (ti liu th 4 by gi

c nh s 5). Nu thay v a con tr son tho ti v tr kt thc ti liu th 3

ta a n v tr bt u ti liu 4 (ngay sau s 4) th khi g ENTER, ta cng c


mt mc trng, ti liu 4 cng c nh s mi l 5 nhng cc tham chiu ti ti

liu 4 c thc hin trc s gi nguyn l 4 m khng chuyn thnh 5 khi

cp nht ch s.

Thay i v tr ca mt ti liu. Gi s ta cn a ti liu s 9 n v tr s 4.

Trc ht, nh du chn ti liu s 9. Nht Ctrl-X ct on ny vo clipboard.

a con tr son tho ti v tr kt thc ti liu th 3. Sau g ENTER to mt

mc trng ti liu mi khong trng ny c nh s 4 (ti liu th 4 by gi

c nh s 5). Dn (paste) ti liu 9 vo v tr s 4 va to ra. Nu sau thao tc

ny c thm mt khong trng c to ra th a con tr son tho ti v tr kt

thc ti liu 4 (tc l ti liu 9 c), nhn phm DELETE xa khong trng.

5.2. S dng tham chiu gin tip

Nh c th thy mc 5.1.3, c mt s quy tc buc ta phi tun th khi s

dng tham chiu trc tip. Nu iu ny khin ta cm thy khng thoi mi th c

mt la chn khc, l s dng tham chiu gin tip.

5.2.1. To danh sch ti liu tham kho

to danh sch ti liu tham kho c dng nh v d 5 (trang 38), ta hy

to mt Paragraph Style (mc 1.9, trang 10) nh dng n. Gi Style ny l

"TailieuTK2". Ta t cc thng s nh dng nh sau:

Style type: Paragraph

Style for following paragraph: TailieuTK2

Cn l: Left

Nhn vo nt Format, chn Paragraph... v t cc thng s sau:

Special: Hanging

By: 0,8 (cm)

Vic t Hanging=0,8cm c ngha nh sau. Th nht, tt c cc dng ca

on, tr dng th nht, s tht vo 0,8cm so vi l tri. Th hai, gi tr Tab stop

position u tin ca dng th nht s c t l 0,8cm. Tc l, nu dng th


nht, ta nhn phm Tab trc v tr 0,8cm th con tr son tho s nhy n v tr

0,8 cm.

Sau khi to xong Style "TailieuTK2", ta cn p dng n cho cc ti liu

v s c a vo trong danh sch ti liu tham kho. D thy rng, nu s dng

tham chiu trc tip (mc 5.1) th cc ti liu c nh s t ng. Cn trong

trng hp ny, vic p dng Style "TailieuTK2" khng lm cho cc ti liu c

nh s. thc hin nh s, ta s dng kh nng nh s i tng ca Word

(mc 3.6, trang 30). Ta thc hin nh s cho ti liu u tin. Ta nn bt ch

hin th cc k hiu n (xem mc 3.5.4, trang 28) thao tc c d dng.

Trc khi nh s (sau khi p dng Style "TailieuTK2"), ti liu ny c dng

nh sau.

V d 6. Mt ti liu tham kho

S. Goldwasser and S. Micali. Probabilistic encryption. Journal of Computer and System

Sciences, 28:270299, 1984.

To mt dng trng t tm thi ch s ca ti liu ny. a con tr son

tho vo dng trng va to, sau nhn vo "Insert Caption" nhm Captions

thuc ribbon References (Hnh 3.9, trang 29). Nhn nt "New Label..." to

mt nhn nh s mi l "Ti liu tham kho". Nhn nt OK th ta thu c kt

qu l "Ti liu tham kho 1".

Copy ch s ("1") trn y v dn (paste) vo v tr bt u ca ti liu. G thm

du chm (".") vo sau s 1 v nhn phm Tab th ta s c kt qu l

1. S. Goldwasser and S. Micali. Probabilistic encryption. Journal of Computer and System

Sciences, 28:270299, 1984.

Xa dng tm thi m ta to ra trn y. Vic nh s ti liu u tin

han tt.

nh s cc ti liu khc, ta ch cn copy ch s ca ti liu u tin

(hoc bt k mt ti liu no khc nh du) v dn (paste) vo v tr bt u ti

liu cn nh du. trnh vic phi g li du chm (".") v phm Tab, nn thc

hin sao chp ng thi ch s, du chm v phm Tab. Thc hin cp nht ch s


(xem mc 3.2, trang 20) th ta s thy danh sch ti liu tham kho c nh s

theo ng trt t cn thit.

5.2.2. Tham chiu ti cc ti liu

Nh ni, y ta s s dng tham chiu gin tip. Trc ht, cn t cho

phn ch s ca mi ti liu mt bookmark. Sau , khi cn tham chiu ti mt ti

liu, ta tham chiu ti bookmark tng ng (xem mc 4.2, trang 34).

Ta nn t cc bookmark c dng "TLTK_TenCuaTaiLieu" d dng tm

kim khi cn tham chiu.


Phn 6. Mt s thao tc khc

6.1. To cc mc khng nh s

Nh c th thy, trong ti liu ny, ngoi cc mc c nh s cn c

cc mc khng nh s (Mc lc, Li ni u, Li kt, Ph lc). nh dng

cc mc ny, ta cn to mt Style chung cho chng, gi l "H1KhongSo" chng

hn. "H1" c ngha l mc cp 1. Khi to Style "H1KhongSo" ta nn thc hin

theo ng tun t sau.

Thc hin lnh to Style, t tn l "H1KhongSo"

Style Type: Paragraph

Style Based on: Heading1

Style for following paragraphs: Normal

Format\Numbering...\Numbering\None

Trn y, ta c bit ch n vic chn Style Based on l "Heading1".

Bng cch , khi thng s nh dng ca "Heading1" thay i th n cng s thay

i cho "H1KhongSo" (ngoi tr thng s Numbering c xc nh trn).

6.2. To mc lc cho vn bn

Khi ta son mt vn bn ln (tiu lun, n, sch...), ta cn phi to mc

lc cho n. Vic to mc lc ny c th c thc hin mt cch t ng nu nh

cc chng mc trong vn bn c p dng cc Style Heading ph hp; hoc

ni chnh xc hn, nu Outline Level ca chng c thit lp mt cch ph hp.

Ni ring, nu cc chng mc c nh s bng mt trong cc cch c trnh

by trong Phn 2 th c th to mc lc mt cch t ng.

6.2.1. To mc lc

a con tr son tho ti v tr cn t mc lc. Trong ribbon References,

nhn vo nt "Table of Contents" v chn lnh "Insert table of contents...". Lu

khng chn cc mu trong danh sch xung v khi s tha ra tn ca n.


Trong hp thoi "Table of contents" hin ln, thng thng, ta nn chn cc thng

s nh trn Hnh 6.1.

Hnh 6.1. To mc lc t ng

Sau khi nhn OK, mc lc s c t ng to ra.

6.2.2. nh dng mc lc

Khi mc lc t ng c to ra, c th n c nh dng khng nh ta mong

mun. Tuyt i khng nn nh dng li chng bng tay. Bi v sau khi to

mc lc xong ri th c th ta vn phi chnh sa li vn bn.Vic chnh sa ny c

th ko theo vic cp nht li mc lc. Nu ta nh dng li mc lc bng tay th ta

s phi thc hin vic ny mi khi cp nht tng th mc lc. trnh phin phc

, hy s dng Style.

M ca s Reveal Formatting bng cch nhn t hp phm Shift-F1. Nhn

chut vo tng mc trong mc lc, ta c th thy Style c p dng cho chng l


TOC1, TOC2 v TOC3 (TOC = Table Of Contents). Nh vy, ta hy thay i

thng s ca cc Style ny t c nh dng mong mun.

6.2.3. B mc lc ra khi mc lc

Thng thng, ta t mc lc ca ti liu trong phn "Mc lc". V cng

thng thng, ta mun ch "Mc lc" xut hin trong Navigation Pane nn ta nh

dng "Mc lc" nh cc mc khc: "Li ni u", "Kt lun", "Ph lc"... Do ,

khi ta to mc lc th mc u tin trong n chnh l "Mc lc". l iu m ta

khng mong mun. Ta c th xa mc ny bng tay, nhng mi khi ta cp nht

tng th mc lc th n li xut hin tr li, v ta li phi xa na. cng l iu

ta khng mong mun. trnh cc phin phc ny, ta lm nh sau.

To ring mt Style nh dng mc "Mc lc". Gi s ta gi tn ca Style

ny l "MucLuc". Ta nn to Style ny trn c s Style "H1KhongSo", tc l t

thng s "Style based on" l "H1KhongSo" (xem mc 6.1). Sau thao tc ny, ta c

hai cch tip tc.

Cch th nht, thay i thng s

"Outline level" (Format\ Paragraphs...\

Indents and Spacing) thnh "Level 9".

Thng thng, ta ch nh s n 3 cp

(Hnh 6.1) cho nn mc cp 9 s khng

bao gi xut hin trong mc lc.

Cch th hai, ta khng thay i

"Outline Level" (tha k t "H1KhongSo"

gi tr "Level 1"), nhng khi to mc lc

(Hnh 6.1), nhn vo nt Options. Khi , hp thoi Table of Contents Options s

xut hin nh trn Hnh 6.2. V trong Style "MucLuc", gi tr Outline Level l

Level 1 nn gi tr ngm nh TOC Level ng vi n (Hnh 6.2) l 1. Ta xa trng

ny th "Mc lc" s khng b a vo mc lc na.

Hnh 6.2. Khng nh du mc lc


6.3. To danh mc hnh v, bng biu c trong vn bn

Mt khi ta nh s cc i tng bng phng php t ng nh trnh

by Phn 3 th ch cn vi ci nhn chut to ra danh mc cc hnh v, bng

biu... c trong vn bn. Trong ribbon References, nhm Captions (Hnh 6.3),

nhn vo lnh "Insert Table of Figures".

Hnh 6.3. To danh mc cc i tng

Trong hp thoi hin ra, mc "Caption label" (Hnh 6.4), chn loi i

tng cn to danh mc. Sau nhn OK l c.

Hnh 6.4. Chn i tng cn to danh mc

Nu danh mc c to ra c nh dng khng nh ta mong mun th ch

nn chnh sa nh dng bng tay. Hy nhn Shift-F1 kim tra v thy rng

danh mc c p dng Style c tn l "Table of Figures". Hy thay i Style ny

c c nh dng mong mun.

6.4. Chn cc nh, bng biu nh vo vn bn

Bnh thng, cc hnh v v bng biu s chim ton b chiu ngang trang

giy. Nhng c nhng trng hp cc hnh, cc bng c chiu ngang tng i

nh, v d nh trng hp Hnh 6.2. Trong trng hp , ta mun t hnh (bng)


vo mt bn ca trang giy tit kim giy hn v vn bn trng gn hn. C

th nhiu ngi d dng thc hin vic "dp" nh sang mt bn, nhng li gp kh

khn trong vic nh s (v t tn) cho n. Sau khi c mc 6.4 ny, mi kh

khn s bin mt.

6.4.1. Thc hin chn nh

Ta ly v d vi vic chn nh (c b ngang nh). Vic chn bng biu l

hon ton tng t. Trc ht, ta to mt TextBox vi kch thc va cha

hnh nh ta cn chn. Sau , thc hin chn nh vo trong TextBox ny. Tip ,

thc hin nh s v t tn cho nh nh bnh thng (mc 3.4). Khi , tn ca

hnh v cng s c t trong TextBox. Vic cui cng l thit lp thng s

TextBox nm v tr ta mong mun.

Hnh 6.5. nh v TextBox


t c kt qu nh trng hp Hnh 6.2, ta lm nh sau.

Trc ht, ct TextBox vo b nh. a con tr n v tr u mt on vn

bn no v thc hin lnh dn (Paste, Ctrl-V). Sau , nhn chut phi vo

khung ca TextBox v chn "Format Text Box..." trong context menu. t cc

thng s nh trn Hnh 6.5 th ta s t c kt qu mong mun.

6.4.2. Vn cp nht ch s

Khi ta chn cc hnh nh nh theo cch thc trn y th s ny sinh mt

cht vn vi vic cp nht ch s. L do l khi ta nhn Ctrl-A vi mc ch la

chn ton b vn bn cp nht ch s th cc vng vn bn trong cc TextBox s

khng c la chn. V do , cc ch s hnh v trong s khng c cp

nht. khc phc iu ny, ta lm nh sau.

Tn gi ca cc hnh v c p dng Style c tn l "FigureCaption" (hoc

tn khc, do ta t t). Nhn chut vo tn gi ca mt hnh no trong TextBox

no . Nhn chut phi vo Style "FigureCaption" v chn "Select all...".

Hnh 6.6. La chn tt c cc tn gi ca cc hnh trong vn bn

Sau thao tc , tt c cc tn gi ca cc hnh v nm trong cc TextBox s

c la chn. Nhn F9 cp nht ch s.

Nu c bng biu c chn trong TextBox th ta cng thc hin tng t.

V lu rng, ta cn thc hin vic cp nht ny trc, sau mi tin hnh cp

nht chung cho ton vn bn.


LI KT

Vic s dng Style v Cross-reference c th gy nhng kh khn ban u,

buc ta phi b nhiu cng sc hn bc chun b. Tuy nhin, vic s dng

chng s tit kim cho ta nhiu cng sc v thi gian khi cn thc hin cc thay

i trong phn vn bn son tho. V th, hy chu kh mt cht bc chun

b bt kh khn v sau, nh cc nh qun s thng ni " m hi ni thao

trng bt mu ni chin trng".

MC LCLI NI UPhn 1. S dng Style nh dng vn bn1.1. Cc u im ca vic s dng Style1.2. Phn loi Style1.3. p dng mt Style cho vn bn1.4. Nhn bit Style ca mt on vn bn1.5. Loi b nh dng ca vn bn1.6. Thay i thng s ca mt Style1.7. Thm / loi b mt Style khi hp chn nhanh1.8. Xa mt Style1.9. To mt Style

Phn 2. nh s t ng chng, mc2.1. nh s ch bng cc ch s2.2. nh s bao gm c tiu trc ch s2.3. T ng ngt trang trc mi chng

Phn 3. nh s t ng cc i tng3.1. nh s t ng cc bng biu3.2. Cp nht ch s3.3. nh s a cp3.4. nh s t ng cc hnh v3.5. nh s t ng cc cng thc3.5.1. Gii thiu MathType son tho cng thc3.5.2. Trnh by cng thc s dng tab3.5.3. Trnh by cng thc s dng bng3.5.4. nh s t ng cc cng thc

3.6. nh s t ng cc i tng khc

Phn 4. Tham chiu t ng cc i tng4.1. Tham chiu trc tip4.1.1. Tham chiu mt mc4.1.2. Tham chiu mt hnh v4.1.3. Tham chiu s trang ca mt i tng

4.2. Tham chiu gin tip4.2.1. Tham chiu ti hnh v4.2.2. Tham chiu cc i tng khc

4.3. Tham chiu trc tip c chui

Phn 5. To danh sch v tham chiu ti liu tham kho5.1. S dng tham chiu trc tip5.1.1. To danh sch ti liu tham kho5.1.2. Tham chiu ti cc ti liu5.1.3. Mt s lu c bit

5.2. S dng tham chiu gin tip5.2.1. To danh sch ti liu tham kho5.2.2. Tham chiu ti cc ti liu

Phn 6. Mt s thao tc khc6.1. To cc mc khng nh s6.2. To mc lc cho vn bn6.2.1. To mc lc6.2.2. nh dng mc lc6.2.3. B mc lc ra khi mc lc

6.3. To danh mc hnh v, bng biu c trong vn bn6.4. Chn cc nh, bng biu nh vo vn bn6.4.1. Thc hin chn nh6.4.2. Vn cp nht ch s

LI KT

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