ct youth homelessness demonstration program bidders webinar · meetings with fellow yhdp projects...
TRANSCRIPT
CT Youth Homelessness Demonstration
Program Bidders Webinar
February 16, 2018
“I can observe myself better because a number one worry of mine is always, where am I going to sleep? Or am I going to be here tonight again? So now I can see a little bit better mentally. It’s not that fuzzy cloud there. I know what I have to do. Like I know I have to find a second job. Know I have to start saving. Now it’s like, I can work towards goals now. I don’t have to just live.”
Quote from a youth interviewed by the Youth Action Hub.
Youth/Young Adult Homelessness WorkgroupYouth/Young Adult Homelessness WorkgroupYouth/Young Adult Homelessness WorkgroupYouth/Young Adult Homelessness Workgroup
• Workgroup of statewide Reaching Home Campaign
• Working together to end youth homelessness by the end of 2020
• Ending youth homelessness through work on several fronts simultaneously
Youth Engagement TeamsYouth Engagement TeamsYouth Engagement TeamsYouth Engagement Teams
• Regional workgroups made of youth serving partners and housing partners
• One in each CAN
• Work together to end youth homelessness
• Also responsible for their CAN’s Youth Count
• For more: http://cceh.org/youth-engagement-team-initiatives/
Youth Homelessness Demonstration ProgramYouth Homelessness Demonstration ProgramYouth Homelessness Demonstration ProgramYouth Homelessness Demonstration Program
• January 2017 application; YYA Workgroup in collaboration with CT BOS
• 1 of 10 communities nationally to receive this funding
• Approx $6.5 million in YHDP funding to end youth homelessness in CT
• Up to 3% for planning
• Demonstration project
Youth Homelessness Youth Homelessness Youth Homelessness Youth Homelessness Demonstration ProgramDemonstration ProgramDemonstration ProgramDemonstration Program
CT Structure:
• YHDP Grant Management Team
• 2017 Created Coordinated Community Plan
• Plan available at: http://pschousing.org/youth-and-young-adults-homelessness-workgroup
Youth Homelessness Demonstration ProgramYouth Homelessness Demonstration ProgramYouth Homelessness Demonstration ProgramYouth Homelessness Demonstration Program
Planning:
• System Dynamics Modeling
• YETI meetings
• Analysis of HMIS and Youth Count data
Meet The Youth Action HubMeet The Youth Action HubMeet The Youth Action HubMeet The Youth Action Hub
DataDataDataData
* Abt estimates based on actual number of FY17 young adults attended CAN appt. and key assumptions
Young Adult Individuals Experiencing Homelessness FY17 Young Adult Individuals Experiencing Homelessness FY17 Young Adult Individuals Experiencing Homelessness FY17 Young Adult Individuals Experiencing Homelessness FY17
Region: NE SoutheastGreater
Hartford
Greater
New
Haven
Meriden/
Middlesex/
Wallingford
Central Waterbury/
Litchfield
Fairfield
CountyStatewide
Scheduled
CAN
Appts.
76 139 462 329 131 129 154 390 1,810
Attended
Appts.34 55 131 126 78 39 42 181
686
Added to
BNL13 29 45 139 29 28 35
16
(Danbury)
334
(CT BOS)
Abt Crisis
Housing5 8 16 16 9 5 5 21 85
Abt RRH 9 15 36 34 21 10 12 49 186
Together We Can End Youth Homelessness in CTTogether We Can End Youth Homelessness in CTTogether We Can End Youth Homelessness in CTTogether We Can End Youth Homelessness in CT
“I had every reason to give up: I was homeless, my father passed away, and I was going through some other personal problems and it literally felt like things weren’t ever going to get better. But I pushed myself because I knew I didn’t want to be in this situation anymore.”
Melanie Serrano, Youth Action Hub member (http://www.pschousing.org/news/its-not-end-world-it-will-get-better)
RFP BasicsRFP BasicsRFP BasicsRFP Basics
• Eligible Applicants:o nonprofit organizations, states, local governments, and
instrumentalities of state and local governments. No for-profits.
o in good standing
o not in corrective action
• Eligible Localities:o Projects must be within CT BOS area
CT Balance of State
CoC
Waterbury/Litchfield
CAN
Greater Hartford
CAN
Northeast
CAN
Fairfield County
CANGreater New
Haven CAN
Central
CAN
Middlesex Meriden
Wallingford CAN
Southeast
CAN
CT is a coordinated statewide system
8Coordinated Access
Networks (CANs)
2Continuums of Care
(CoCs)
Project RequirementsProject RequirementsProject RequirementsProject Requirements• Work collaboratively with the YHDP Grant
Management Team on project design and implementation once awarded.
• Youth Navigator programs must also work collaboratively with their local CAN and/or YETI on program design.
• Participate in the Coordinated Access Network and comply with all other CT BOS CoC Policies and Procedures (unless there is a YHDP-specific exception).
• Comply with program requirements per the HUD Continuum of Care Rule (unless there is a HUD-approved YHDP waiver) and the FY2016 YHDP NOFA. As well as CT BOS policies unless otherwise noted.
• Have a plan for rapid implementation
• Participate in an initial training and then ongoing YHDP learning collaborative meetings with fellow YHDP projects that will meet at least every other month.
• Participate in YETI meetings, working in coordination with other local providers to end youth homelessness by the end of 2020.
• Enter client data into the CT Homeless Management Information System (HMIS) and participate in the annual homeless counts
Reporting & Evaluation RequirementsReporting & Evaluation RequirementsReporting & Evaluation RequirementsReporting & Evaluation Requirements
• Applicants are responsible for complying with all HUD Continuum of Care and YHDP reporting requirements
• Creating modified YHDP programs within HMIS
• Possible additional tracking outside HMIS
• System and projects evaluated by HUD-funded consultant
Stable Housing Education/
EmploymentPermanent
Connections
Social and Emotional Well-
being
1. Youth Navigators
2. Short-term Crisis Housing
3. Rapid Re-housing
• 2 year terms, potentially renewable
• Expansion or new
• Second RFP – Diversion/Rapid Exit Fund
Administrator
Eligible ProjectsEligible ProjectsEligible ProjectsEligible Projects
Successful, YHDP-funded Youth Project
Trauma-Informed
Positive Youth Development
Housing First
Key PrinciplesKey PrinciplesKey PrinciplesKey PrinciplesSection C of RFP
• Housing First:
o Immediate access to
permanent housing with no
preconditions
o Promotes youth choice and
self-determination
o Individualized and youth-driven
supports
o Persistent engagement
ShortShortShortShort----term Crisis Housingterm Crisis Housingterm Crisis Housingterm Crisis Housing
• Approximately $416,316 (2 yrs)
• 25% match required
• Complete budget
• Target population
• CAN shelter prioritization
• Range of settings
• Privacy in sleeping and bathroom areas
• One private, gender-neutral bathroom
• Lockable, personal storage
Youth NavigatorsYouth NavigatorsYouth NavigatorsYouth Navigators
Anticipate funding 9.5 youth navigators:
• 1 FTE per CAN in the Middlesex, Meriden, Wallingford (MMW); Central; Northeast; Waterbury/Litchfield; and Southeast CANS,
• 2 FTEs per CAN in Greater Hartford and Greater New Haven CANs,
• and a .5 FTE in Danbury.
DOH partial match amounts:
• $20,400 per CAN for MMW, Central, Northeast, Waterbury/Litchfield, and Southeast CANS,
• $40,800 per CAN for GH and GNH CANs,
• $10,400 for Danbury.
• Applicants – complete 25% match
Youth Navigators Continued…Youth Navigators Continued…Youth Navigators Continued…Youth Navigators Continued…
• One project per CAN, meet minimum requirements
• Target population
• Adhere to scope of work
• Important system position
• Work with YETIs/CANs
Rapid ReRapid ReRapid ReRapid Re----housinghousinghousinghousing
• Anticipates allocating approximately $4 M ($2 M per year) RRH
• Roughly split – rental assistance and support services/administration
• DOH HOME waiver – possible match
• Applicants include match
• One contract per CAN
• Waterbury/Litchfield to include Danbury
Rapid ReRapid ReRapid ReRapid Re----housing Continued…housing Continued…housing Continued…housing Continued…
• Target population
• Dynamic Prioritization
• Assistance within avg. of 9 months
• CT BOS policies (HOME changes): http://www.csh.org/wp-content/uploads/2017/10/CT-BOS-POLICIES-.pdf
DOH
Support
Service
Organizations
Financial
Administrator
HUD
Youth CollaborationYouth CollaborationYouth CollaborationYouth Collaboration
• Required continuous youth collaboration – program design, rules, policies
• Which staff responsible and how incentivizing youth participation?
• Responsive to grievances
• Continuous quality improvement includes youth & data
• Client exit surveys
RentalAssistance
(RRH)
Budget ComponentsBudget ComponentsBudget ComponentsBudget Components
Rental Admin (RRH)
Operating Costs
(Crisis Hsg)
Match
(all projects)
Supportive Services
(all projects)
• Up to 7% Admin
• Does budget & staff
descriptions match
proposed scope of work
Project Admin Costs Project Admin Costs Project Admin Costs Project Admin Costs General management, oversight, and coordination:
� Preparing program budgets and schedules
�Developing compliance systems
�Monitoring compliance
�Developing agreements with subrecipients and contractors
�Preparing reports and documents for HUD
�Coordinating audit and monitoring findings
�Evaluating the programs against state objectives
�Managing/supervising the functions above
�Third party contracts: Legal, accounting, and audit services
�Rental or purchase of equipment, insurance, utilizes, office supplies, rental/maintenance of office space
�Training on CoC requirements
�Environmental review
Rental Assistance & AdministrationRental Assistance & AdministrationRental Assistance & AdministrationRental Assistance & Administration
• Fund administrator for rental assistance, complete to show scope
• Use FY2018 FMRs https://www.huduser.gov/portal/datasets/fmr/fmrs/FY2018_code/2018state_summary.odn
• Rental Assistance administration:
o Housing Quality Standards
o Rental calculation
o Rent Reasonableness
Operating CostsOperating CostsOperating CostsOperating Costs
Costs associated with “day-to-day physical operation of housing in which homeless persons are housed”:
� Maintenance and repair
� Building Security
� Electricity, gas & water
� Furniture
� Equipment
� Staff and overhead costs related to carry out these activities
� Leasing (separate HUD category)
• Annual assessment
• Moving
• Case management
• Child care
• Education
• Utility deposits
• Employment assistance/job training
• Food
• Housing search/counseling
• Legal services
• Life skills training
• Mental health
• Outpatient health
• Outreach
• Substance abuse treatment
• Transportation
• See 24 CFR Sec. 578.53 for additional details
Supportive ServicesSupportive ServicesSupportive ServicesSupportive ServicesAddress the needs of the program participants to help obtain and maintain housing:
YHDP Match RequirementsYHDP Match RequirementsYHDP Match RequirementsYHDP Match Requirements• Match requirement – 25% cash or in-kind for all budget line items
except leasing. (Leasing has no matching requirement.)
• All CoC Program costs and match must be in your approved budget.
• Match does not have to be used on the same budget line item as the grant funding, but does need to be used on activities for the project that otherwise would have been eligible to be funded with CoC Program funds.
• Match must be committed prior to application.
• Recipients must document all costs paid with match.
Eligible Forms of MatchEligible Forms of MatchEligible Forms of MatchEligible Forms of Match
• Cash Match
– Funds spent by the recipient or subrecipient on costs for the
project that would have otherwise been eligible to be paid for
with grant funds
• In-kind Contributions
– Costs incurred by a partner organization to provide “in-kind”
goods or services to program participants that would otherwise
have been eligible to be paid for with grant funds
Match CommitmentMatch CommitmentMatch CommitmentMatch Commitment(with application)
• Cash match and contribution of in-kind goods must be committed in writing prior to grant execution.
• For in-kind services, the recipient must have an Memorandum of Understanding (MOU) with the third party that will provide the services, specifying:
• Unconditional commitment to provide the services
• Specific service to be provided
• Profession and hourly cost of the service
• Timeframe in which services will be provided
• System to document actual match provided
Match Documentation(during the grant period)
• The recipient must keep records of the source and actual use of cash match on eligible costs.
• The recipient or subrecipient must maintain documentation of the actual in-kind eligible services provided to program participants and in-kind contributions to the project for eligible activities during the grant period.
– In-kind services provided by volunteers must be documented using the same methods used by the recipient or subrecipient to support the allocation of regular personnel costs.
Relevant HUD ResourcesRelevant HUD ResourcesRelevant HUD ResourcesRelevant HUD Resources
• Basic Overview of Matchhttps://www.hudexchange.info/coc/coc-program-grant-administration/#match-requirements
• FY2013 CoC Program Start-up Training Module on Match and Documentation Requirements
https://www.youtube.com/watch?v=gK1xq3YLaso&index=6&list=PLS7Yr7j8XXlbNDTUUD6x-X8nanch6EYB0
• Grant Administration User Guidehttps://www.hudexchange.info/resources/documents/CoCProgramGrantsAdministrationUserGuide.pdf
Application Scoring Application Scoring Application Scoring Application Scoring
Timeline & Selection ProcessTimeline & Selection ProcessTimeline & Selection ProcessTimeline & Selection Process
• Applications DueMarch 30th
• Evaluation Team & YAH review
• YHDP Grant Management Team Final SelectionApril
• Apply to HUDMay
Any questions?Any questions?Any questions?Any questions?
Email:
Katie Durand
Director of Strategic Initiatives
Connecticut Department of Housing