OSAA / OnPoint Community Credit Union

2019 CROSS COUNTRY STATE CHAMPIONSHIPS November 9, 2019

Lane Community College 4000 E 30th Avenue, Eugene, OR 97405

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DISTRICT MEET DIRECTOR INFORMATION

Additional information available on the OSAA website, http://www.osaa.org/activities

PRE-DISTRICT MEET

DISTRICT MEET DIRECTOR RESPONSIBILITY: Each item below is the District Meet Director's responsibility. If you have questions about any of these responsibilities, please contact Brad Garrett at 503.682.6722 x229 or email bradg@osaa.org.

DURING DISTRICT MEET

STATE CHAMPIONSHIP INFORMATION DISTRIBUTION: http://www.osaa.org/activities

The state championship information must be downloaded from the OSAA website. Tight timelines dictate distribution of materials for the state championship must be done at the district meet site. PLEASE ensure that each coach in your district receives the Cross Country State Championship AD & Coach Information at the District Meet. Your assistance in distributing this information is very much appreciated.

POST DISTRICT MEET

1. CHAMPIONSHIP QUALIFICATIONS: (Excerpt from OSAA 2019 Cross Country Plan)

Boys: http://www.osaa.org/activities/bxc/qualifications Girls: http://www.osaa.org/activities/gxc/qualifications

A. 6A Boys and Girls

1) Team Automatic Qualifiers – The top three teams in each district will qualify.

2) Individual Automatic Qualifiers – Each league/district will determine if they have any individual qualifiers. Any individual in the top seven not a member of a qualifying team. If all of the top seven individual qualifiers are members of qualifying teams, no additional individuals will qualify.

3) Ties – Any ties for final team or individual qualification spots shall be broken by the league/district prior to submitting the official state championship entry to the OSAA.

B. 5A Boys and Girls

1) Team Automatic Qualifiers – Thirteen teams automatically qualify for the OSAA State Championship based on the league/district meet results. Each league/district determines how they select their allotted playoff spots.

Northwest Oregon – 3; Midwestern – 4; Mid-Willamette – 4; Intermountain – 2.

2) Individual Automatic Qualifiers – Each league/district will determine if they have any individual qualifiers. Any individual in the top five not a member of a qualifying team. If all of the top five individual qualifiers are members of qualifying teams, no additional individuals will qualify.

3) Ties – Any ties for final team or individual qualification spots shall be broken by the league/district prior to submitting the official state championship entry to the OSAA.

C. 4A Boys and Girls

1) Team Automatic Qualifiers – The top two teams in each district meet will qualify.

2) Individual Automatic Qualifiers – Each league/district will determine if they have any individual qualifiers. Any individual in the top five not a member of a qualifying team. If all of the top five individual qualifiers are members of qualifying teams, no additional individuals will qualify.

G:\Cross Country\Forms\xcdmdinfo.docx Page 2 of 3

3) Ties – Any ties for final team or individual qualification spots shall be broken by the league/district prior to submitting the official state championship entry to the OSAA.

D. 3A Boys

1) Team Automatic Qualifiers – Nine teams automatically qualify for the OSAA State Championship based on the district meet results. Each league/special district determines how they will select their allotted playoff spot.

Special District 1 – 3; Special District 2 – 2; Special District 3 – 2; Special District 4 – 2.

2) Individual Automatic Qualifiers – Each league/special district will determine if they have any individual qualifiers. Any individual in the top five not a member of a qualifying team. If all of the top five individual qualifiers are members of qualifying teams, no additional individuals will qualify.

3) Ties – Any ties for final team or individual qualification spots shall be broken by the league/special district prior to submitting the official state championship entry to the OSAA.

E. 3A/2A/1A Girls

1) Team Automatic Qualifiers – Twelve teams automatically qualify for the OSAA State Championship based on the district meet results. Each league/special district determines how they select their allotted playoff spots.

Special District 1 – 3; Special District 2 – 4; Special District 3 – 2; Special District 4 – 3.

2) Individual Automatic Qualifiers – Each league/special district will determine if they have any individual qualifiers. Any individual in the top five not a member of a qualifying team. If all of the top five individual qualifiers are members of qualifying teams, no additional individuals will qualify.

3) Ties – Any ties for final team or individual qualification spots shall be broken by the league/special district prior to submitting the official state championship entry to the OSAA.

F. 2A/1A Boys

1) Team Automatic Qualifiers – Ten teams automatically qualify for the OSAA State Championship based on the district meet results. Each league/special district determines how they select their allotted playoff spots.

Special District 1 – 2; Special District 2 – 4; Special District 3 – 2; Special District 4 – 2.

2) Individual Automatic Qualifiers – Each league/special district will determine if they have any individual qualifiers. Any individual in the top five not a member of a qualifying team. If all of the top five individual qualifiers are members of qualifying teams, no additional individuals will qualify.

3) Ties – Any ties for final team or individual qualification spots shall be broken by the league/special district prior to submitting the official state championship entry to the OSAA.

2. STATE CHAMPIONSHIP ENTRIES WILL BE ADVANCED ON ATHLETIC.NET FOLLOWING DISTRICT MEET: Results must be uploaded and marked official no later than 9pm, Saturday, November 2, 2019.

A. Submit your results on Athletic.net by following the steps below. Contact support@athletic.net if you have questions about uploading results.

1) Go to http://www.athletic.net to upload your results following your district meet.

2) Click on Coach Tools, to access your team page and calendar.

3) Click on the district meet you hosted and then the ‘Upload this Meet’ link.

4) Click on ‘Upload a file’ or the ‘Paste Results’ button. Once your file has loaded, click the ‘Preview Matches’ button to ensure that all results are showing up.

5) Next, verify that all teams & athletes are matched correctly. If any are unmatched, select the corresponding match that is listed on Athletic.net.

6) On the Publish Tab, click the ‘Publish Results’ button, and then click the ‘Mark Official’ button to lock results.

B. Go to the meet results page to confirm that all results are showing up and correct.

1) Any corrections to your uploaded results must be submitted no later than 9pm, Saturday, November 2, 2019. To submit corrections to your results, you will delete the original results file and upload a new, correct results file.

2) Go to your meet results upload page and delete the original file.

3) Next, upload a new results file that is corrected and is the complete set of meet results.

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C. Refer back to Steps 4-6 above, to finish posting your results.

1) Athletic.net will then follow OSAA Cross Country State Championship Qualification guidelines to advance athletes from each set of district meet results into the state meet, as entries. Once your results are uploaded and marked as official, the process of declaring entries will be accomplished by Athletic.net’s State Meet advancement system.

2) Meet Directors will NOT need to individually submit the state qualifying entries. Athletic.net will handle everything once Official Results are posted. You must ensure that your results are accurately posted on Athletic.net no later than 9pm, Saturday, November 2, 2019.

3. PRE – STATE CHAMPIONSHIP POSTING TIMELINE: http://www.osaa.org/activities

A. All entries will be posted on the website by 4pm on Sunday, November 3, 2019.

B. District Meet Directors AND coaches of qualifying teams and individuals are responsible for checking the accuracy of the entry information, including correct spelling.

C. Checking your district's / school's entry information –

1) Click on “2019 Entries” and your classification (i.e., 6A Boys, 6A Girls, etc.)

2) Check for correct spelling of participant’s name, year in school, school name and district meet place, as this information will appear the same way in the souvenir program unless corrected.

4. CORRECTIONS ONLY:

A. SUNDAY, November 3, 4pm to 8pm. Please call Dan Bowdoin at 503.383.8884.

B. MONDAY – FRIDAY, please call Brad at the OSAA office, 503.682.6722 x229.

CORRECTIONS MADE AFTER 2pm ON MONDAY WILL NOT APPEAR IN THE PROGRAM.

5. STATE CHAMPIONSHIPS – INDIVIDUAL SPORT SUBSTITUTIONS (OSAA Handbook, Executive Board Policies) (Revised Winter 2015)

A. The following shall be the policy for substitutions in individual sport State Championship events. All individuals who are substitutes for individual qualifiers must have participated in a District or Special District Meet.

B. Cross Country

1) Individuals: Substitutions for individual qualifiers not members of a qualifying team are not permitted.

2) Team: Substitutions on qualified teams may be made up to 30 minutes prior to the start of the state championship race at that classification. A team may enter a maximum of seven participants with its top five finishers counting toward team standings.

Notification - Schools are required to notify the OSAA prior to the start of a state championship event if a student entered in the event will be unable to compete for any reason. Failure by a school to notify the OSAA prior to the start of a state championship event may result in a fine and/or other penalties being assessed to that school. The district must notify the OSAA office, Brad Garrett, 503.682.6722 x229 or 503.860.7681.

Please direct your questions or comments regarding this material or any other pertinent information as it relates to the state championship to Brad Garrett, 503.682.6722 x229.

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Oregon School Activities Association 25200 SW Parkway Avenue, Suite 1 

Wilsonville, OR  97070 503.682.6722     fax: 503.682.0960     http://www.osaa.org 

G:\Committees\Sportsmanship\Sportsmanship PA.docx 

  

NOTE: Announce after the National Anthem The team, coaches, cheerleaders, student body and fans of High School extend to you a big welcome! We are pleased that you could be here (Today / Tonight) as our guests. High School and High School are members of the Oregon School Activities Association and abide by the rules and regulation set forth by the association to maintain and improve high standards of conduct, competition and relations with member schools. High school athletics emphasize positive values. These participants have worked hard to create a sense of teamwork, respect, responsibility and perspective. The OSAA and the participating schools ask for your support in letting the players play, the coaches coach, and the officials officiate as you positively support your team. Let this competition reflect mutual respect among all participants, officials and fans. It’s all about respect, respect of the game, each other, and yourself. Thank you for being a model for good sportsmanship!

Oregon School Activities Association 25200 SW Parkway Avenue, Suite 1 

Wilsonville, OR  97070 503.682.6722     fax: 503.682.0960     http://www.osaa.org 

G:\Committees\Sportsmanship\Sportsmanship PA.docx 

SAMPLE SPORTSMANSHIP PUBLIC ADDRESS ANNOUNCEMENTS  

1. Welcome to (name of school) for tonight’s/today’s game. We remind you that interscholastic events are an extension of the classroom, and that lessons are best learned when the proper respect is accorded to all. Please, let your good sportsmanship show throughout the contest.  

2. Remember what high school activities are all about – participation, teamwork, effort and sacrifice.  The OSAA and the participating schools encourage you to keep high school activities in the proper perspective by maintaining a positive attitude towards players, officials and the opposing team.  It’s all about respect of the game, each other, and yourself.    

3. Admission to an interscholastic event is a privilege, and with that privilege comes responsibility—responsibility to conduct oneself in a manner where the game is enjoyable for other fans and participants. Everyone is asked to take personal responsibility for keeping this game at a high level of good sportsmanship.  

4. Each school is proud of their team, school spirit, tradition and sportsmanship.  The OSAA and the participating schools ask for your support in creating a respectful environment to make this contest more enjoyable for all involved.  We encourage you to model good sportsmanship while positively supporting your team.  It’s all about respect.  Respect the game; respect others; respect yourself – that’s sportsmanship.   

 5. The score of any athletic event is generally forgotten over time, but the actions of contestants, coaches and 

spectators are remembered. While attending a high school event, think of how history will remember you. Choose the side of good sportsmanship when at a game or event. Remember, good sports are all winners in the end.  

6. An educational environment is critical to the success of high school athletics and activity programs. An important part of that environment is planning for good sportsmanship. Without good sportsmanship, the lessons lose their value. Remember the next time you attend an interscholastic contest that you are really inside a classroom where good sports receive the highest grade.  

7. The dictionary defines good sportsmanship as playing fair and being a good winner or loser. We often forget that it’s important to be gracious in victory. Good sportsmanship gives us a standard to follow at all times. Good sports act courteously and maintain self‐control in all circumstances. Remember to be a fan and not a fanatic when watching interscholastic activities.   

8. Coaches should set a good example for contestants and fans, always exemplifying the highest moral and ethical behavior. Participants should treat opponents with respect and shake hands prior to and after contests. Fans should be fans, not fanatics. Sportsmanship is vital to the success and further existence of interscholastic activity programs. Remember to be a good sport.   

9. Where would the roots of good sportsmanship best be traced? It all starts with the simple word “respect.”  Respect for an opponent, spectators, coaches, and the game officials. Respect results in good sports. Remember to display good sportsmanship while you attend an athletic event. 

G:\Public Relations\Public Address\2019-20\Fall\Cross Country District Meet.doc

OSAA / OnPoint Community Credit Union Cross Country District Meet

Public Address Announcements Good morning / afternoon ladies and gentlemen. We welcome you to today’s ________________ Cross Country District Meet.

SPORTSMANSHIP (REQUIRED) The OSAA requests that you model good sportsmanship by refraining from derogatory cheers, chants or behavior toward students, coaches, officials, or other spectators. Any verbal, written or physical conduct relating to race, gender, age, color, national origin, ethnicity, disability, sexual orientation or religion will not be tolerated. Such conduct may subject the violator to removal from the event and result in penalties assessed against your school. Any spectator removed from this event may be banned from attending future interscholastic events. Speak out if you see inappropriate behavior by immediately notifying event management staff. The OSAA and _ (Our Community) __ are committed to a welcoming environment that promotes fair play and respect for all, and expect the same from each of you here today/tonight. We request your cooperation in supporting the participants and officials in a positive manner. Together, we can provide a safe and respectful environment for all.

National Anthem: Please stand and remove your hats as we honor America by playing our National Anthem.

OSAA Announcements: For use during breaks in the action.

1. Visit OSAA dot org for all your Cross Country State Championships information. The official website of the OSAA has district meet results, plus links to purchase tickets and souvenir merchandise, historical Cross Country State Championship results and a lot more. That’s OSAA dot org.

2. OnPoint Community Credit Union is a proud sponsor of the OSAA State Championship. OnPoint is Oregon’s largest locally headquartered credit union – serving more than 381,000 members. Federally insured by NCUA. Equal housing opportunity.

3. Stay connected to your favorite team with the redesigned OSAA Live mobile app. OSAA Live features the latest scores, schedules and rankings for all teams and leagues across Oregon. Access OSAA State Championship programs. Read the latest prep news and information. Search OSAA Live in the App Store or on Google Play to download today.

4. Purchase your official State Championships merchandise at OSAA store dot com. With RushTeamApparel, the new exclusive merchandise partner of the OSAA, you have more options! Customize your gear with your school name, a student-athlete name, event decals, and more! Nike products are now also available. Browse the selection of official State Championships merchandise at OSAA store dot com.

5. For in-depth coverage of high school activities across the state, OSAA today is the answer. OSAA today has the latest news, stories, coaches polls and more. OSAA today features stories from around the state. Also, be sure to subscribe to the OSAA today Podcast wherever you get your podcasts! Visit OSAA dot org slash today!

6. Follow the OSAA on Facebook, Instagram and Twitter throughout the state championship and playoff season. Continuous updates of results of all activities can be in the palm of our hand. Stay connected, be connected with OSAA social media.

7. High school students deserve the right to participate in sports and activities – the problem is that not every student or their family can afford the costs associated. The OSAA Foundation Student Assistance Program is here to help breakdown those barriers to allow students to learn the life long lessons you receive from participating. Visit www.osaafoundation.org to find out how you can help.

G:\Public Relations\Public Address\2019-20\Fall\Cross Country District Meet.doc

8. A sponsor of OSAA State Championships, OnPoint provides our local communities with the banking and lending solutions they need to get ahead. Federally insured by NCUA. Equal housing opportunity.

End of Meet Announcement The OSAA thanks you for your support of high school activities. OSAA dot org will have all the updated information throughout the week for state qualifiers. Purchase your state championship merchandise and pick it up in at the State Championships in Eugene by visiting OSAA Store dot com. Please drive home safely!