crlms civil rights and labor management system wednesday, october 10, 2007 st. louis, missouri
TRANSCRIPT
CRLMSCivil Rights and Labor Management System
Wednesday, October 10, 2007St. Louis, Missouri
Before CRLMS
Before CRLMS
Before CRLMS
Before CRLMS
CRLMS The Beginning
– Need for an AASHTO software “product” that would address all federal reporting requirements of Civil Rights and Labor Management
– April 27th-28th, 2005 thirty-one (31) individuals representing 13 agencies came together in St. Paul, Minnesota to discuss the need for an AASHTO software “product” to track Civil Rights and Labor Compliance issues.
– As a result of the Joint Application Development (JAD) session the Civil Rights and Labor Management System (CRLMS) was born to meet the common needs of the AASHTO member agencies.
AASHTOWare® Benefits
AASHTOWare® Benefits
• States lack resources to develop their own system
• All states have same federal requirements to meet
• Cost for each participating state is less than the cost of a state creating their own system
• Minimize cost to highway contractors
AASHTOWare® Benefits
• State overhead costs for data collection and storage would be minimized
• The software is being built on the same next generation Trns•port platform with the unified database
• CRLMS being developed to integrate with
1) AASHTO Trns•port modules or
2) As a Standalone module
CRLMS Benefits
• AASHTO owns and licenses to state agencies
• AASHTOWare® provides long term support and maintenance of CRLMS
• AASHTOWare® allows for staying current with ever changing Federal Regulations
AASHTOWare® Technical Review Teams (TRTs)
• Appointed by TTF
– Assist TTF in working with contractor in development of new product/enhancement
• Chaired by TTF member
• CRLMS TRT consists of:
– Users familiar with product/functions nominated from agencies contributing funding
AASHTOWare®
Technical Review Teams (TRTs)
• CRLMS started with 10 TRT Members
– Missouri added
– Continue to receive interest from other agencies
• Business conducted by:
– conference calls
– face-to-face meetings
• Travel associated with TRT meetings are covered by AASHTO in the development costs
AASHTOWare® Technical Review Teams (TRTs)
• Each individual on the TRT has to be committed and available to the project
• Review software prototypes as software is developed
• Provide contractor guidance on user needs
• Review and recommend acceptance of results of the software testing
• Review and prioritize Product Backlog
AASHTOWare® Technical Review Teams (TRTs)
–Tony Bianchi – AASHTO Project Manager
–Todd Bergland – TRT Chair / TTF / Minnesota
AASHTOWare®
Technical Review Teams (TRTs)Members of the TRT
– Roger Bierbaum – Special Committee on Joint Development (SCOJD) / Iowa
– Rhonda Ringer – Technical & Application Architecture Task Force
– Jim Ferguson – Nebraska
– Patricia Flowers – Georgia
– Patricia Collins – Michigan
– Shay Hope – Virginia
AASHTOWare® Technical Review Teams (TRTs)
Members of the TRT (cont.)– Joe Weber – New Jersey
– Denis Glascock – TTF / Missouri
– Charles Groshens – Minnesota
– Art Wright – Florida
– Andy Penney – Oklahoma
– Leslie Wootan-Hartung – Chair Civil Rights Technical Advisory Group (TAG) / Montana
CRLMSTRT Team
AASHTOWare® Technical Review Teams (TRTs)
• TRT meeting – May 2007
• TRT meeting – August 2007
• TRT meeting – November 2007
System Overview and
Preliminary Requirements
System Overview and
Preliminary Requirements• CRLMS is intended to ultimately address
the following functions:
– Equal Employment Opportunity and Affirmative Action monitoring
– Payroll – wage and labor monitoring
– DBE/MBE/WBE program monitoring
– Civil Rights, labor, on-the job training, and DBE/MBE/WBE federal reporting
System Overview and
Preliminary Requirements– Integration with, yet capability to
operate independently of Trns•port
– Access to and use of the system by external parties (for example, contractors, subcontractors, FHWA, cities, and counties)
– Data migration from existing relevant Trns•port client / server modules
– Provide the base data for DBE/MBE/WBE data analysis (Disparity Study)
External Connectivity
Desired process for CRLMS – currently awaiting TTF approval
Development Process
Development Process
• Agile Development
– Agile Development – The scope is defined as the work is being performed
– Agile Development promotes involvement and interaction of the entire user community
– Agile Development delivers working software frequently
Development Process
• Product Backlog– Prioritized list of requirements
– Prioritized by TRT• 1 month “sprints” build highest priority items• Produce potentially-releasable product
increments• Hands-on evaluation by TRT every iteration• Highly-disciplined process• Produces standard artifacts but in a different
way• Measure productivity with burn down charts
Development Process
• Dedicated team of developers and analysts• Collective ownership by team• Co-location with everyone participating in
interpreting requirements, defining backlog items and estimating them
• Backlog items estimated relative to each other
• Sprint plan and estimates reassessed daily based on team progress and knowledge gained
• Retrospective at end of every iteration to identify and leverage lessons learned
PriorityUse Case
Description Group PriorityAppendix A Estimates
1 2043 Maintain Vendor Data DBE 1 7
2 3013 Maintain Wage Decisions Header Labor 220
3 3005 Associate Wage Decisions to a Contract Labor 345
4 3027 Enter/Edit DBE Commitments DBE 4 20
5 3028 Review/Approve Contractor DBE Commitment DBE 5 7
XX 3011 Maintain Field Interview Data Labor 14
11 2109 Enter Sub Contractor Sublet Data DBE 8 45
XX 2113 Enter Bidders List DBE 10
XX 3002 Create Modify Electronic Signature Labor NP
XX 3012 View Edit Contractor Labor Compliance History DBE NP
12 2110 Enter/Maintain Month End Trucking Data DBE 13 45
13 3029 Review/Approve Contractor Sublet DBE 10 7
14 3022 Import Payments to Prime Contractor DBE 16 45
20 2107 View Basic Contractor Information Contract 9 2
44 Alternate Screen Creation ITI 85
45 Recommend DB Tailoring ITI 7
46 3007 Export Contract Certified Payroll Labor 20
8 2024 Maintain Contract Employee and Employment Data Labor 11
20
8 2031 Maintain Contractor Employee Data Labor 11
7
8 2082 Import Payroll File Labor 16
2
8 3001 Maintain Certified Payroll Labor 11
85
8 3014 Import Contractor Employee Data Labor 16
20
8 3021 View Certified Payroll Approvals Labor 15
20
9 3009 Maintain Certified Payroll Rules Labor 11
85
10 3004 Check Certified Payroll Labor 12
45
6 2014 Maintain Contract Award Data Contract 7
7
7 2042 Maintain Contract Data Contract 6
20
14 3023Import Contract Amendment (Change Order,
Modifications) DataContract 16
20
14 3024 Import Sub-Contractor Data Contract 16
20
14 Interface from SM to CRLMS Technical 16
45
14 Interface from FM to CRLMS Technical 16
45
14 Inferface from CAS to CRLMS Technical 16
45
15 2037 Enter Payment Data by Contractor DBE 18
20
16 3025 Verify Payment DBE 1820
17 2026Maintain Sub Contractor Payment
DataDBE 17
45
18 2032 Maintain OJT Trainee Data Labor 19
45
19 2050 Report OJT Employment Information Labor 20
7
R 01R 01 10241024 Create Federal 1392 ReportCreate Federal 1392 Report 2020
R 02R 02 10231023 Create US DOT Quarterly and Semi-Annual Create US DOT Quarterly and Semi-Annual DBE Award Commitments ReportDBE Award Commitments Report
8585
R 03R 03 10291029 Create Contract Clearance DBE Participation Create Contract Clearance DBE Participation ReportReport
2020
R 04R 04 10971097 Create DBE Availability ReportCreate DBE Availability Report 2020
R 05R 05 20542054 Create Report On the Job Training by Create Report On the Job Training by Contract and Trade CategoryContract and Trade Category
2020
R 06R 06 20562056 Create Report Showing Payments Made on Create Report Showing Payments Made on a Contracta Contract
77
R 07R 07 20572057 Create Report Showing Progress Toward Create Report Showing Progress Toward Transp Agency GoalsTransp Agency Goals
77
R 08R 08 20952095 Report Contractor/Subcontractor DataReport Contractor/Subcontractor Data 11
R 09R 09 30103010 View Month End Truck ReportView Month End Truck Report 77
R 10R 10 30193019 Create Verify Contractor Data ReportCreate Verify Contractor Data Report 2020
R 11R 11 30413041 Create Contract Payroll Activity ReportCreate Contract Payroll Activity Report 4545
R 12R 12 20342034 Report Contract Employment Data (total Report Contract Employment Data (total hours, minority and women hours)hours, minority and women hours)
77
R 13R 13 20192019 Report Contract DBE Subs From Start to Report Contract DBE Subs From Start to FinishFinish
2020
Involvement
• Sources for Involvement•wT/CRLMS Message Board
•Preview Site
•Acceptance Tests
•Civil Rights TAG
CRLMSCivil Rights and Labor Management System
• User involvement is vital to this process and, therefore, participation by agencies is welcome. If you would like more information, please contact Tony Bianchi, the AASHTO project manager, at [email protected] or Todd Bergland of the Trns•port Task Force at [email protected]. For more information on web Trns•port, please go to www.cloverleaf.net.
Questions?