Creating New Arrivals List Abu Dhabi Men’s College Library

26 January 2012

Why is There a Need for New Arrivals List?Purpose is to inform the community that we

have something new in the library.Layman – that WE exist/ WE are doing

SOMETHING in the library =DSent every week via email (by Helen)Posted in these websites: http://

www.admc.hct.ac.ae/library/new_arrivals.html , http://library.hct.ac.ae/ftlist and on ADMC Library Facebook page.

Files NeededNew Arrival Template: ADM New Arrival

Template.docx (Library and Learning Centre -Forms & Templates - ADM Templates - All Documents)

How to Process New Arrivals: Processing New Arrivals.docx (Library and Learning Centre -Policies and Procedures - All Documents)

Millennium – Check In Module

Procedures

The following screenshots are done in practice when creating new arrivals list.

Clear the In-Cataloging item by checking in.

Copy and paste the following details from the Millennium to the ADM New Arrivals Template: Call Number (minus the location code)/ Title/ Author

HyperlinkingHyperlinks provide direct links to the item

record, giving the patron rights to access the bibliographic record of an item and more importantly request the item/ put it on hold.

Highlight the Title, then right click to show the menus. Point to hyperlink and select. Insert Hyperlink menu will pop up.

Copy the call number from New Arrivals Template (without the location code – e.g. a1bk)

Search by Call Number and the location should Abu Dhabi Men’s - City. Click Search Falcon Catalogue once done.

Click the Permanent Link button located at the bottom right of the webpage. Permanent links provide stability to hyperlinks should there be any changes in the website. This is to ensure that the patron will be directed to the correct record. Notice the address bar’s sudden change from long to a shorter address. Highlight the address and copy.

Paste the copied address from the Falcon to the address bar of Insert Hyperlink menu. Click Ok to complete. Notice the title’s text turns to blue, meaning that the hyperlink is active.

Do the same steps for the remaining items to complete the list. Proofread and save as a Word document.

To convert to PDF, right click the file icon and select convert to PDF. Save to target destination (i.e. W drive)

Notes:Font – Arial; Size – 12; Alignment – Left Discrepancies like misspelled title, incorrect

call numbers, record not found, etc. should be reported to ACS – cattech@hct.ac.ae

Remove description (e.g. DVD) and slash / symbol

Do not include Arabic new arrivals in the list - send to Karline/ Kavita

Adopt a pattern that you’re comfortable with for as long as all the steps have been done.