creating a low carbon lambeth council · 7.2. the carbon management team – delivering the...

LB Lambeth Carbon Management Programme

Carbon Management Plan working with

London Borough of Lambeth Carbon Management Plan 2011-16

Creating a Low Carbon Lambeth Council

Date: June 10 2011 Version number: 3.6 Owner: Vivienne Thomson Approval route: Carbon Management Team, CAMG, SAMG, LACM Programme Board, HRE DLT, SLB, CMB, Cabinet Approval status: Cabinet Approval Sought



Contents

Foreword from Councillor Lorna Campbell, Cabinet Member for Environment & Sustainability 3

Foreword from Mike Suarez, Executive Director of Finance & Resources & Senior Leadership Board Sustainability Sponsor 4

Foreword from the Carbon Trust 5

Management Summary 6

1. Introduction 8

2. Carbon Management Strategy 10

2.1. Context and drivers for Carbon Management 10

2.2. Targets and objectives 11

2.3. Strategic themes 11

3. Emissions Baseline and Projection 12

3.1. Scope 12

3.2. Baseline 13

3.3. Projections and Value at Stake 14

4. Carbon Management Projects 16

5. Carbon Management Plan Financing 22

6. Embedding Carbon Management in Lambeth 23

6.1. Corporate Strategy – embedding CO2 saving across Lambeth 23

6.2. Programme Management – bringing it all together effectively 24

6.3. Responsibility – being clear that saving CO2 is everyone’s job 25

6.4. Data Management – measuring the difference, measuring the benefit 28

6.5. Communication – ensuring everyone is aware 29

6.6. Finance and Investment – the money to match the commitment 29

6.7. Policy Alignment – saving CO2 across Lambeth’s operations 30

6.8. Engagement of Schools – working with Schools to reduce Lambeth’s carbon footprint 30

7. Programme Management of the CM Programme 32

7.1. The Programme Board – strategic ownership and oversight 32

7.2. The Carbon Management Team – delivering the projects 33

7.3. Succession planning for key roles 34

7.4. Ongoing stakeholder management 34

7.5. Annual progress review 34

Appendix A: Carbon Management Matrix – Embedding 35

Appendix B: Definition of Projects 36



Foreword from Councillor Lorna Campbell, Cabinet Member for Environment & Sustainability We are proud to present Lambeth’s Carbon Management Plan, which outlines our plans to reduce CO2 emissions from our corporate buildings and street lighting by 20% over the next 5 years. This corporate plan is spearheaded by the Carbon Management Programme Board which is comprised of cross-departmental senior departmental executives. This cross-departmental approach will ensure that every part of the council takes responsibility for achieving our vision of reducing carbon emissions and becoming a more sustainable borough. We are committed to providing best value services to our residents, and this commitment inevitably must be extended to our internal operations and resource use. By implementing energy efficiency across our estate we will avoid and reduce costs. We are also committed to tackling climate change, and through the delivery of this plan the council will show strong community leadership on this important challenge. We will continue to keep an open dialogue and share knowledge and experience on carbon reduction and sustainability with the community through the Sustainability Cabinet Advisory Panel. This will help to ensure that the community is at the heart of all sustainability decisions made.

Councillor Lorna Campbell, Cabinet Member for Environment & Sustainability



Foreword from Mike Suarez, Executive Director of Finance & Resources & Senior Leadership Board Sustainability Sponsor The severity of the cuts facing local authorities brings into sharp focus the need to effectively manage our energy use, as by doing so we can expect to realise significant cost avoidance and savings. With the introduction of the Carbon Reduction Commitment in 2010, which will see Lambeth purchasing upwards of £400, 000 in carbon allowances on an annual basis, there is even more of an imperative to reduce the energy that we use. Reducing our CO2 emissions will also help us to meet the ambitious national carbon reduction target of 80% by 2050 set out in the Climate Change Act (2008), as well as our new corporate carbon reduction target of 20% by 2016, and to reduce our environmental impact. Our participation in the Carbon Trust’s Local Authority Carbon Management Programme links to a number of Lambeth’s strategic themes and outcomes. The core ‘FRESH’ values lie at the heart of the Carbon Management Plan, with the ‘Respect for the Environment’ corporate outcome forming the foundations for the work set out within this document. The support of the Carbon Trust in the development of both the plan and our corporate target has proved invaluable, and we appreciate the guidance and advice which they have offered over the 11 months of the programme. By working with them Lambeth has successfully established carbon reduction as a key corporate priority, with the development and implementation of the plan promoted and supported by our carbon management governance structure which is led by the Carbon Management Board. The Board will ensure a corporate focus on carbon reduction is maintained and will drive this plan internally, with the Carbon Management Team delivering the projects included below. Lambeth’s Sustainability Unit will coordinate all work on delivery of the plan. I welcome the production of this plan and the commitment of all staff in helping to reduce our carbon emissions, improve resource efficiency and make financial savings.

Mike Suarez, Executive Director of Finance & Resources



Foreword from the Carbon Trust

Cutting carbon emissions as part of the fight against climate change should be a key priority for all public sector organisations. Carbon management is about realising efficiency savings, transparency, accountability and leading by example. The UK government has identified the public sector as key to delivering carbon reduction across the UK in line with its Climate Change Act commitments, and the Carbon Trust’s Local Authority Carbon Management Programme is designed in response to this. It helps organisations to save money on wasted energy and put it to better use in other areas, while making a positive contribution to the environment by lowering carbon emissions.

The London Borough of Lambeth partnered with the Carbon Trust on this programme in 2010-2011 to realise substantial carbon and cost savings. This Carbon Management Plan commits the London Borough of Lambeth to a target of reducing CO2 by 20% by 2016 and underpins potential financial savings and cost avoidance by that date.

Public sector organisations can contribute significantly to reducing CO2 emissions and improving efficiency, and we look forward to seeing the London Borough of Lambeth identify and implement further energy efficiency projects to meet and exceed their target.

The Carbon Trust is very proud to support the London Borough of Lambeth in their on-going implementation of carbon management.

Richard Rugg Head of Public Sector Carbon Trust



Management Summary The London Borough of Lambeth has identified sustainability and tackling climate change as a priority. ‘Respect for the Environment’ is one of the six corporate priorities set out in our Corporate Plan, and states that we aim to ensure that:

• Lambeth’s environment is clean and we are adapting to climate change • Environmental sustainability is emphasised in all policies, services and new developments

Central to this priority is a drive to reduce corporate carbon emissions. A strategic plan for and investment in carbon reduction through efficient energy management will help to:

• reduce our total energy bill, which currently stands at over £6.5 million per annum

• build on our reputation as a leading borough on sustainability

• reduce costs and avoid penalties under the Carbon Reduction Commitment Energy Efficiency Scheme (CRC)

The council has placed environmental sustainability in Lambeth at the heart of its 2011 Co-operative Council strategy, which cites Lambeth’s Green Community Champions programme, which facilitates and supports community groups working on environmental sustainability projects, as an early adopter. This decision highlights Lambeth’s commitment to ensuring a more sustainable borough. This Carbon Management Plan provides an internal focus for this commitment, with the creation of a corporate carbon reduction target and the implementation of a range of energy efficiency measures a tangible demonstration of this pledge.

Headline Figures

Carbon Management Plan 2009/10 Baseline

8,064 tonnes CO2 (includes corporate buildings & street lighting) (NB Lambeth’s Total Baseline (2009/10 data) is 45,109 tonnes CO2)

CO2 Reduction

20% by 2016 = 1612 tonnes CO2

Carbon Reduction Measures

27 carbon management projects

Funding

Implementation will cost £400, 000 over five years – all funding has been put in reserve

Cost Avoidance

£414, 000 of annual cost avoidance in energy procurement by Year 5

£28, 000 of annual cost avoidance in CRC allowance purchase by Year 5



Key Policy Landmarks

• 2006: Lambeth signed the Nottingham Declaration on Climate Change

• 2007: Lambeth Sustainability Charter created

• 2010: Cabinet approved Lambeth’s Sustainability Action Plan (SAP)

• 2010/11: Lambeth took part in the Carbon Trust’s Local Authority Carbon Management Programme (LACM)

• 2011: Cabinet approval sought for Lambeth’s corporate Carbon Management Plan & 20% corporate Carbon Reduction Target

Carbon Management Approach The Carbon Management Board, chaired by Mike Suarez, Executive Director of Finance & Resources, will oversee the development and implementation of the Carbon Management Plan with work being developed by the Carbon Management team and coordinated by Lambeth’s Sustainability Unit. The focus of the plan will be on achievable and realistic measures which Lambeth can resource and maintain. Headline projects to help us achieve our 20% reduction target will include:

• Carbon management and energy efficiency will be integrated into policy, operational and service delivery planning.

• We will ensure that energy efficiency is central to the decisions made as part of the council’s ‘Office Strategy’ building rationalisation project, which is expected to realise substantial carbon reduction.

• We will install a range of carbon reduction measures and technologies in the core corporate buildings which will be retained.

• We will ensure greater energy efficiency in the buildings which are retained by adding rigorous energy efficiency and sustainability clauses into our capital and asset governance and development framework.

• We will establish a clear process to ensure that all planned maintenance and general ‘housekeeping’ in our corporate buildings incorporates energy efficiency principles.

• We will work with our PFI street lighting provider to ensure that efficiency projects are implemented.

• Sustainability Impact Assessments, which will include energy efficiency sections, will be incorporated into the council’s service planning processes.

This plan sets out a range of energy efficiency measures which, when all implemented, will result in the 20% reduction target begin greatly exceeded. Finance Funding has been secured for all Year One projects. The implementation of all Year One projects will deliver approximately 54% of the total reduction target. The target of 20% by 2016 CO2 recognises that the current economic climate presents challenging financial constraints and resource implications for the investment in energy efficiency technologies and measures, whilst remaining ambitious and cross-cutting enough to make a substantial impact on Lambeth’s emissions.



The Council has reserved sufficient funds to cover the cost of the remaining energy efficiency measures proposed in this plan (and has also set in reserve for the purchase of necessary CRC allowances.) Funds can be allocated from corporate reserves including the Invest to Save and Transformation Funds but allocations will only be made once the Business Case for each project has been subjected to rigorous challenge and value for money conclusively demonstrated. The Council will recognise that investment relating to energy efficiency projects will deliver unique returns through future cost avoidance or minimising of ongoing cost burdens rather than through traditional cashable savings where budgets can be reallocated to other spending priorities. For example, where an initiative reduces carbon emissions we will benefit through a reduced cost of CRC allowance purchase and energy procurement cost avoidance. However, the expected future rise in the cost of CRC allowances means that it would imprudent for us to switch allocated budget away from their purchase until the actual costs were confirmed. A similar scenario exists where savings through confirmed reductions in energy usage may be offset by predicted volatility in energy pricing. The principle of cost avoidance or minimising ongoing cost burdens will therefore be recognised and adopted as a VFM evaluation criterion for these projects.

It is important to note that this total is not weighted for risk, in that some of the savings identified may not be realised as some of the technologies/measures may not perform as predicted. In addition, it should be noted that cost avoidance and CO2 reductions attached to projects are calculated on the basis of annual avoidance/reduction, but that avoidance/reduction will only be realised proportionately, depending upon when measures are implemented.

Scope Current financial imperatives dictate that the focus of this plan must be both clear and specific. In order to maximise savings potential, we will concentrate our carbon management work on emissions from buildings included within our CRC footprint and over which we have the greatest influence. As such the selected scope for our baseline for this plan includes corporate buildings and street lighting and omits housing, transport and schools. The baseline for this plan was calculated using data collected for 2009/10 National Indicator 185 reporting and amounts to 8064 tonnes CO2. We will reduce this to 6452 tonnes CO2 by 2016.

1. Introduction Purpose of the Carbon Management Plan The Carbon Management Plan (CMP) sets out LB Lambeth’s carbon reduction target and objectives for the next five years. The document consolidates a number of existing and planned energy efficiency projects across the council and provides a strategic corporate framework for carbon reduction. The CMP outlines a range of technologies and measures designed to reduce costs and our carbon footprint by 20%, and to ensure the incorporation of carbon reduction considerations in all of our strategic, policy and service planning processes. The range of measures listed in Section 4 of this document, when implemented, will far exceed the 20% target. The CMP will commence in April 2011 for a five year period until March 2016 and will undergo annual reviews, with regular Carbon Management Board, DLT and Cabinet Member updates to monitor progress.



This is a live document and will be subject to update and change which will largely be dependent on financial considerations and technology developments. Background In the development of the CMP we have worked with the Carbon Trust using a five step process:

Previous Successes The London Borough of Lambeth has been committed to the principle of sustainable development for many years, integrating it into policies, projects and contracts. Here are some examples: Corporate Projects Undertaken

• The Fleet vehicles contract in 2008 saw a 30% reduction in CO2 emissions with a further 9% reduction in 2009

• Multi-Functional Devices introduced

• New boilers at Blue Star House resulting in approximately 30% reduction in gas use

• Lambeth achieved the Mayor’s Green Procurement Code Gold Award for 2010 Major Contracts

• The PFI street lighting contract includes the installation of energy efficient bulbs. Photo Electric Control Unit (PECU) array installed enabling accurate energy use data recording.

• Highways Contract –recycled content materials used in the repair and renewal of roads

• Parking Services – introduction of solar powered meters & emissions based parking charges Staff Behaviour projects

• Staff Environmental Champions scheme has 170 members

• Environmental Champions assist with ‘switch it off!’ audits of computers left on at night. Over 2009 an 8% reduction in the number of computers left on was observed

An example of a note left for staff to encourage good energy housekeeping

THANK YOU! By switching off your PC/docking station & screen

you are helping to save the council

money & reduce CO2 emissions

For more information contact [email protected]



2. Carbon Management Strategy This section includes the key motivators for the creation and implementation of the Carbon Management Plan, and sets out the principle targets and objectives and the key strategic themes of the carbon management programme. Through the implementation of the plan we will:

2.1. Context and drivers for Carbon Management

Climate Change Leading scientists agree that climate change is happening and that its impacts are many, various and severe. Developed nations must play their part in reducing CO2 emissions in order to ensure that run-away climate change does not occur. In the UK the government have set an ambitious carbon reduction target of 80% by 2050, with this target being adopted across the public sector, including in Lambeth. The Department for Energy & Climate Change assert that: “Climate change is not only a massive threat to the global environment, it is also perhaps the greatest economic challenge facing us in the twenty-first century. It demands an urgent and radical response across the developed

and developing world.”

Lambeth has an obligation to contribute to this reduction target by reducing our own carbon footprint. As a large employer with a considerable corporate and schools estate we produce around 5% of the borough’s total CO2 emissions. The impacts of climate change and increased extreme weather events are likely to be felt Lambeth in the future – the borough is the third most at risk place in the UK from surface water flooding, with over 20, 000 properties likely to be affected by such flooding. This would have substantial financial implications, both in terms of adaptation, mitigation and response measures. Finance Following the government’s Comprehensive Spending Review in October 2010, the public sector faces significant financial challenges, with Lambeth tasked at finding £79 million worth of savings in the next three years, £37 million of which must be made in 2011/12. Given this context it is even more critical that we ensure that our emissions are reduced through energy efficiency measures and projects for two reasons:

• Energy prices are predicted to rise considerably - by reducing our energy use we reduce our exposure to the impact of increased prices

• A reduction in energy and resultant CO2 emissions will lead to a reduction in the allowances which we have to purchase under the CRC

A comparison of NI 185 data from all London Boroughs placed Lambeth in the top quarter of emitters and so there is considerable scope for reduction.

Establish Lambeth as a beacon of energy efficiency in the borough, where carbon emissions from all corporate operations are effectively and routinely monitored,

controlled and reduced



Legislation All of this comes at a time of unparalleled developments to the legislative context for carbon reduction, most notably:

• The Carbon Reduction Commitment Energy Efficiency Scheme (CRC) The scheme came into effect in April 2010 and has undergone considerable change since its inception. The scheme will now see all participants purchasing carbon allowances for every tonne of CO2 produced. It is estimated that for Lambeth this will amount to approximately £400,000 per annum, with CO2 allowances priced at £12 per tonne – the base price for carbon is due to rise to £30 per tonne by 2020, as indicated in the March 2011 HM Treasury budget, and it is likely that the cost of CRC allowances will follow this. Accurate and timely data is required for annual reporting purposes and participants will be penalised significantly for the provision of inaccurate data.

• National Indicator 185 Replacement The set of National Indicators, which included NI 185 (% reduction from corporate CO2

emissions), was abolished in October 2010. The government have indicated that we will have to produce an annual greenhouse gas report which will broadly be based on the same scope as NI 185. We intend to use data collected for CRC to report on this indicator.

• The Energy Performance of Buildings Regulations (2007) Display Energy Certificates (DECs) were introduced in 2008 to raise public awareness of energy use and to inform visitors to public buildings about the energy use of a building. A DEC and advisory report are required for buildings with a total useful floor area over 1,000m

2 that are occupied in whole or part by public authorities and by institutions providing

public services to a large number of persons and therefore frequently visited by those persons. LB Lambeth currently requires DECs for approximately 80 of its buildings.

2.2. Targets and objectives

2.3. Strategic themes

• To integrate carbon management and energy efficiency into policy, operational and service delivery planning.

• To use the Office Strategy, Lambeth’s building rationalisation model, to underpin much of the Carbon Management Plan.

• To implement a range of carbon reduction measures and technologies in the corporate buildings retained as part of the building rationalisation project.

• To ensure greater energy efficiency in our buildings by adding rigorous energy efficiency and sustainability clauses into our capital and asset governance and development framework.

• To use the asset management framework to establish a clear process to ensure that all planned maintenance and general ‘housekeeping’ incorporates carbon reduction principles.

• To work with our PFI street lighting provider to ensure that efficiency projects are implemented.

• To raise staff awareness of and engagement in energy efficiency measures and imperatives.

Lambeth will reduce the CO2 emissions from its activities by 20% from a

2009/10 baseline of 8, 064 tonnes of CO2 by 2016



3. Emissions Baseline and Projection

This section will cover the scope of our baseline for the Carbon Management Plan, in relation to our total footprint, and will set out the Value at Stake in section 3.3.

3.1. Scope The scope of our footprint includes both direct and indirect emissions of CO2 only and does not include other Greenhouse Gas (GHG) emissions. It relates to the energy used in buildings, but not the embedded emissions in the goods procured by the authority e.g. pens, tables, paper etc. Direct GHG Emissions are emissions from sources that are owned or controlled by the local authority e.g. emissions from the combustion in owned or controlled boilers. Indirect GHG Emissions are emissions that are a consequence of the activities of the local authority, but occur at sources owned or controlled by another entity e.g. emissions from consumption of purchased electricity or heat. The sources included in the Carbon Management Plan footprint include:

• Corporate Buildings

• Street lighting and illuminated street furniture The proportion of emissions from both council buildings and street lighting is detailed below:

Baseline Summary: All Emissions

Category kg CO2 2009/10 %

Council Buildings 3,872,715 48%

Streetlights 4,191,186 52%

8,063,901 100%

The footprint does not include emission from:

• Employee commuting

• Schools

• Social housing

• Council vehicle fleet

• Business travel where measurable

• Social housing – landlord emissions (shared parts etc.)

This Carbon Management Plan will focus on reduction of emissions from corporate buildings and street lighting, which in 2009/10 produced 8, 064 tCO2

Investment in carbon reduction will cost Lambeth £400, 000 and which will reduce emissions by 1612 tCO2.

Council

Buildings

48%Streetlights

52%



• Outsourced services where contractors have voluntarily provided emissions

• Waste

• Water consumption

• Refrigerant gasses (from air conditioning and other cooling equipment)

• Embodied carbon from the consumption of purchased products

A number of sources of CO2 emissions have been excluded from the scope of this plan, but they continue to contribute to the council’s wider carbon footprint. In section 6.3 the plan sets out how emissions from other sources throughout the council will be addressed.

3.2. Baseline The baseline which has been selected is taken from the energy dataset captured for Lambeth’s 2009/10 National Indicator 185 submission, which includes all CO2 emissions from our operations. The Department for Energy & Climate Change characterises the remit of NI 185 as covering “the emission sources that a local authority can influence, e.g. emissions released into the atmosphere through direct or indirect functions of the local authority.” We intend to focus our carbon reduction efforts on emissions over which we have the greatest influence, and which are included with our CRC footprint. Therefore the CMP footprint does not include housing, transport or schools (as included in NI 185), but does include all corporate buildings and street lighting. By focusing on these two areas we will ensure that we meet our carbon reduction target whilst at the same time reducing the CO2 allowance purchase required as part of the CRC. The energy data for all stationary sources comes from Lambeth’s Energy Management Unit which sits within Corporate Procurement. Data was also provided by Transport & Highways. The information was collated by the Sustainability Unit which sits within Public Realm. Details of our full, CRC and CMP footprint can be found in the table below:

Details of these footprints can be found in the chart below:

Lambeth’s Total Carbon Footprint = 45, 109 tonnes CO2

The scope of our total carbon footprint is defined by National Indicator (NI) 185 and includes emissions from our operations from corporate buildings, street lighting, housing, transport and schools

Lambeth’s Carbon Reduction Commitment (CRC) Footprint = 14, 573 tonnes CO2

Our carbon footprint for the CRC (based on 2009/10 emissions) includes emissions from our operations from corporate buildings, street lighting and schools and excludes housing and transport

Lambeth Carbon Management Plan Footprint = 8064 tonnes CO2

For the purposes of this plan we will focus on CRC emissions upon which we can have greatest impact - i.e. corporate buildings and street lighting, excluding housing, transport and schools



Lambeth's CO2 Emissions

2009/10

45109

14573

8063

05000

10000150002000025000

3000035000400004500050000

Total Footprint

(incl Housing &

Transport)

CRC Footprint

(not incl

Housing &

Transport)

CMP Footprint

(not incl

Housing,

Transport or

Schools)Footprint

Tonnes of CO2

Tonnes of CO2

Carbon Conversion Methods It is important to note that the conversion factors used to calculate emissions as part of the NI 185 data collection process differ from those used under the CRC scheme, as indicated in the table below:

Electricity Gas

NI 185 0.523 kgCO2/kWh 0.206 kgCO2/kWh

CRC 0.541 kgCO2/kWh 0.1836 kgCO2/kWh

3.3. Projections and Value at Stake

The ‘Value at Stake’ is the difference between the predicted energy spend for the council under a Business as Usual (BAU) scenario (i.e. no significant carbon management measures put in place) and the energy spend in the Reduced Emissions Scenario (RES) (i.e. achieving a 20% CO2

reduction). BAU scenario figures are based on a number of central government derived assumptions such as projections of energy price rises, climate change levy impacts etc. The Value at Stake does not take into account costs required to implement carbon management initiatives but overall these would be expected to payback within 5 years of installation/implementation.

In 2009/10 LB Lambeth was responsible for the emission of 8, 064 tonnes of CO2 costing the organisation over £1.3 million

Not taking action could cost a cumulative £1.2m by 2015/16



Comparison of emissions with BAU increases and reduction

targets - financial

-

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

1,600,000

1,800,000

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16Year

£

Actual cost BAU cost Target cost



4. Carbon Management Projects This section sets out the list of carbon reduction measures which we will implement over the course of the next five years in order to achieve our 20% reduction target. Information includes capital costs, cost avoidance and the proportion of the total carbon reduction target which each project will contribute. Capital costs are based on figures from Carbon Trust surveys on some of our core buildings, as well as industry standards. The cost and CO2 avoidance figures are automatically generated by a Carbon Trust calculation tool. If all implemented, the projects will yield more than a 20% reduction (hence 144% of target being reached). The projects, which have been arranged in the following three categories:

• Quantified & Funded Projects – 54% of target

• Quantified & Reserve Funding Projects (in priority order) – 90% of target

• Additional Un-quantified Projects

NB The capital costs for projects which already have funding secured as part of work streams external to the carbon management agenda, but which will still contribute to the carbon reduction target, are not included within the plan.

Year One (2011/12) Lambeth has reserved sufficient funds to cover the cost of the energy efficiency measures proposed in this plan. Funds can be allocated from corporate reserves including the Invest to Save and Transformation Funds but allocations will only be made once the Business Case for each project has been subjected to rigorous challenge and value for money conclusively demonstrated. All sixteen projects listed for 2011/12 are fully funded from the Transformation Fund. Implementing these projects will enable us to deliver 100% of the total savings identified in Year One of the plan. The implementation of all Year One projects will deliver approximately 54% of the total reduction target. Future Years (2012-16) We will use the success of the projects implemented in Year One as a basis for business cases for all other unfunded measures within the plan. It is important to note that a large proportion of energy reduction is expected to be delivered through the Office Strategy project, which will assess Lambeth’s core office building provision, and is excepted to contribute over 67% of the total reduction target.

Year One Quantified & Funded Projects

Cost Cost Avoidance (yr 1)

Project Lead Capital Operatio

nal Financial (Gross)

tCO2

CRC Allowance

s £

Pay back

(yrs)

% of Targe

t Implementatio

n Year Funding Source

Head of Procurement/

Automatic Meter Reading - Corporate Buildings Project Manager

£39,000 £780 £20,814 122 1467 1.5 7.58% 2011/12

Secured - Transformation Fund



Manual Meter Readings

Head of Asset Strategy/Head of Building & Technical Services

£25,000 £0 £18,935 105 1255 1.3 6.49% 2011/12


PC Shutdown - Corporate Buildings

Divisional Director, ICT Services/ICT Service Support Manager

£0 £0 £6,629 36 433 0 2.24% 2011/12 N/A

PC refresh Divisional Director, ICT Services/ICT Service Support Manager

£0 £0 £12,443 68 813 0 4.20% 2011/12


Server virtualisation


£0 £0 £18,168 99 1186 0 6.13% 2011/12


Divisional Director, Public Realm/

Awareness campaign

Sustainability Manager

£0 £0 £15,118 82 987 0 5.10% 2011/12


Telephone handset reduction project


£0 £0 £9,008 49 588 0 3.04% 2011/12


Annual energy reduction from closure of 2 Herne Hill Road

Divisional Director, Public Realm/Head of Consumer Protection & Sustainability

£0 £0 £6,852 39 469 0 2.42% 2011/12

Costs covered by capital budget



Annual energy reduction from demolition of Pope's Road car park


£0 £0 £8,167 44 533 0 2.76% 2011/12


Annual energy reduction from closure of 392 Brixton Road


£0 £0 £3,659 20 239 0 1.23% 2011/12


Voltage optimisation equipment installed - Town Hall & Ivor House

Divisional Director of Revenues and Benefits/Facilities Services Manager

£40,000 £0 £16,512 90 1078 2.4 5.57% 2011/12

Funding bid in development

Officer in each building given additional duty to monitor energy use and encourage energy efficiency


£0 £0 £5,896 33 396 0 2.05% 2011/12

Retrofit lighting T8 – T5 - Town Hall


£7,500 £0 £1,200 7 78 6.3 0.40% 2011/12


Pipe work & flange insulation - Town Hall


£7,500 £0 £5,429 33 399 1.3 2.06% 2011/12




Extended application of energy information systems - all core buildings where appropriate


£1,500 £0 £5,690 31 372 0.3 1.92% 2011/12


Timer switches on small equipment - all core buildings where appropriate


£3,000 £0 £1,900 10 124 1.6 0.64% 2011/12



Total Capital Operatio

nal Financial (Gross)

tCO

2

CRC Allowance

s £ % of Target

£123,500 £780 £156,420 868 10417 53.83%

Future Years Quantified & Unfunded Projects


Project Lead Capital Operational

Financial (Gross) tCO2

CRC Allowances £

Pay back (yrs)

% of Target

Implementation Year

Funding Source

Replace current handryers with energy efficient handryers


£46,000 £0 £7,157 39 467 6.4 2.42% 2012/13 Still to be allocated

Better lighting controls





Install/improved HVAC controls



Replace illuminated bollard bulbs with LEDs

Divisional Director, Public Realm/Project Engineer


Remove illuminated street signs and use reflective materials instead


£0 £0 0 0

no financial

savings 0.00% 2012/13

Still to be allocated

Streetlight trimming



Install solar PV on Town Hall


£0 £2,600 14 170

no financial

savings 0.88% 2012/13

Still to be allocated

Building rationalisation

Executive Director, HRE/Head of Asset Strategy

£0 £0 £192,622 1078 12932 0.0 66.82% 2013/14 Still to be allocated

Reduce building hours





Solar thermal installation on Town Hall roof


£1,000 £0 £43 0.3 3 19.8 0.02% 2014/15 Still to be allocated

Turn down the heat by 1 degree in all core buildings




Total Capital Operational

Financial (Gross) tCO2

CRC Allowanc

es £ % of Target

£210,000 £0 £258,138

1448

17374 89.77%

Additional Un-quantified Projects

The implementation of these projects will be subject to the eventual outcome of the ‘Office Strategy’ building rationalisation project. Their viability will be considered in relation to this project.

Low-water flushing systems

Secondary Glazing in council buildings

Cavity wall insulation

Keep canteens closed

Combined Heat & Power at Brixton Recreation Centre

Combustion Management Systems

Additional Costs

A further £66, 500 has been added to the total amount for project costs to cover costs for feasibility studies, project management costs and contingency.

Total for Full Implementation


Projects Capital Operational Financial (Gross) tCO2

CRC Allowances

£

% of Target

Year One Quantified & Funded £64,000 £780 £119,792 664 7971 41.19%

Year One Quantified & Reserve Funding £59,500 £0 £36,627 204 2448 12.65%



Future Years Quantified & Reserve Funding £210,000 £0 £258,138 1447.87 17374 89.77%

Additional Costs £66,500

£400,000 £780 £414,557 2316.11 27793 143.61%

5. Carbon Management Plan Financing

The current economic climate is extremely challenging for Local Government. LB Lambeth have received confirmation that our overall revenue funding is due to be reduced by an average of 11.3% in 2011/12 compared to 2010/11 and further 7.4% in 2012/13. We believe that over a four year period the Council will need to reduce its overall budget by approx. £79m. Simultaneously, similar pressures are being experienced for funding of capital projects.

In light of these pressures on funding and the difficult decisions that have to be made on service provision, Lambeth recognises the unique nature of energy efficiency projects and the impacts they have on the Council. Such projects may deliver returns through future cost avoidance or minimising of ongoing cost burdens rather than through traditional cashable savings where budgets can be reallocated to other spending priorities. For example, where an initiative reduces carbon emissions the Council will benefit through a reduction in the number of CRC allowance required to be purchased. However, the expected future rise in the cost of these allowances means that it would be imprudent to switch allocated budget away from their purchase until the actual costs were confirmed. A similar scenario exists where savings through confirmed reductions in energy usage may be offset by predicted volatility in energy pricing.

The principle of cost avoidance or minimising ongoing cost burdens will therefore be recognised and adopted as a VFM evaluation criterion for these projects. Where there are projects that can clearly demonstrate ongoing benefits to the Council in the form of lower energy consumption, reduced carbon emissions and associated cost avoidance, robust business cases will be put forward for funding against the Invest to Save fund, Transformation Fund or, where applicable, against other relevant corporate reserves.

The reduction of associated cost burdens for the Council as a whole will be achieved by these projects through a variety of outcomes such as:

• Reducing the number and cost of carbon allowances required to be purchased and surrendered by law under the CRC.

• Reducing the risk of incurring penalties associated with non-compliance under the CRC.

• Offsetting the impact of increasing energy costs. Whilst investment in new technologies can reduce kWhs energy consumption, the volatility of energy prices means that a corresponding reduction in the Council’s energy bills may not be realised if prices increase. However, the full impact of the price increase will be mitigated by the reduced energy consumption and this will be considered in evaluating the project investment.

It should be noted that cost avoidance and CO2 reductions attached to projects are calculated on the basis of annual avoidance/reduction, but that avoidance/reduction will only be realised proportionately, depending upon when measures are implemented.



The projected annual cost and CO2 savings from implementing the planned projects are summarised below:

2009 2010 2011 2012 2013 2014 2015

Annual cost saving £0 £0 £0 £168,819 £193,081 £403,646 £414,557

Annual CO2 saving (tonnes) 0 0 0 936 1,070 2,249 2,317

% of target achieved 0% 0% 0% 58% 66% 139% 144%

6. Embedding Carbon Management in Lambeth

This section outlines the eight key areas for action and sets out how carbon management will be integrated into Lambeth’s working practices. It focuses on the carbon management matrix, included in Appendix A, which tracks performance and progress in the eight key areas. The chart below indicates Lambeth’s position at the start of the LACM programme (July 2010), the end of the LACM programme (March 2011), and our aspirations for 2016.

Listed below is the ‘best practice’ sought under each category and Lambeth’s plans to achieve this.

CORPORATE STRATEGY

PROGRAMME MANAGEMENT

RESPONSIBILITY DATA MANAGEMENT

COMMUNICATION & TRAINING

FINANCE & INVESTMENT

POLICY ALIGNMENT

ENGAGEMENT OF SCHOOLS

July 2010 2/3 2 3 3 2 1 1/2 1/2 March 2011 2/3 3/4 3/4 4 3/4 3/4 2/3 2

Aspirations for March 2016

5 5 5 5 5 5 5 4

6.1. Corporate Strategy – embedding CO2 saving across Lambeth

‘Respect for the Environment’ is one of the six corporate priorities set out in our Corporate Plan, and states that we aim to ensure that:

• Lambeth’s environment is clean and we are adapting to climate change • Environmental sustainability is emphasised in all policies, services and new

developments

In 2006 Lambeth signed the Nottingham Declaration on Climate Change which set out our commitment to reduce the green house gas emissions from our authority’s own operations.

Lambeth’s 2007 Sustainability Charter set out clear objectives for a more sustainable council.

Corporate Strategy Best Practice

Top level target allocated across organisation

CO2 reduction targets in Directorate Business Plans

Action plans in place to embed strategy, progress routinely reviewed



In 2010 Cabinet approved Lambeth’s Sustainability Action Plan which contained a set of carbon reduction measures which have been built upon and developed in this document. By endorsing the plan Cabinet sent a strong message that carbon reduction and sustainability are a priority. This message will be further compounded with the approval of the Carbon Management Plan which includes a corporate carbon reduction target of 20% by 2016 from a 2009/10 baseline. The target recognises that the current economic climate presents challenging financial constraints and resource implications for the investment in energy efficiency technologies and measures, whilst remaining ambitious and cross-cutting enough to make a substantial impact on Lambeth’s emissions.

In response to the Comprehensive Spending Review Lambeth has produced a scrutiny report (Jan 27 2011) outlining the financial implications of the current government cuts. The document clearly states the imperative of focusing on ensuring that buildings perform as efficiently as possible: 3.5 Capital investment is prioritised by considering whether it will enhance or acquire assets that increase the council’s ability to: Protect today (with the highest priority being the maintenance of essential operational infrastructure) 3.8 Transformational investment improves service efficiency and effectiveness by enhancing existing assets or acquiring new ones. The document also names the Carbon Reduction Commitment as one of the key ‘challenges ahead’, and as such clearly calls for the implementation of the measures laid out in this plan.

6.2. Programme Management – bringing it all together effectively

An effective carbon management governance structure was established in 2010 which includes the LACM Programme Board and the Carbon Management Team. Mike Suarez, Executive Director of Finance and Resources, chairs the Programme Board and provides a key link to the Senior Leadership Board. Carolyn Dwyer, Divisional Director of Public Realm, has executive responsibility for the delivery of the plan. Carbon management projects will be monitored on a quarterly basis by the Carbon Management Board. As Lambeth further integrates the carbon management governance structure into its working practices we will strengthen reporting between the programme board and SLB and Cabinet, as well as to other key groups across the council, most notably the Capital & Asset Management Group (CAMG) and the Strategic Asset Management Group (SAMG).

Programme Management Best Practice

Cabinet / SLB review progress against targets on quarterly basis Regular diagnostic reports provided to Directorates

Progress against target published externally



6.3. Responsibility – being clear that saving CO2 is everyone’s job

Overall Responsibility As outlined in section 6.2 Lambeth has established a carbon management governance structure. Key Officer Responsibility Delivery of the plan will be coordinated by the Sustainability Unit in Public Realm. The Carbon Management Team is comprised of officers from across the council including: facilities management, asset management, energy management, children and young peoples’ services, IT, communications, highways & street lighting, finance and sustainability. Each team member will take responsibility for carbon management in their own area within the council and report progress on projects regularly to the CMT. Details of specific responsibility for individual projects are set out in the tables in Section 4. Carbon Management Projects. Data Responsibility The responsibility for ensuring that energy data is captured and stored centrally and effectively will lie with both the Energy Management Unit and the Value and Asset Management Team. The Sustainability Unit will interpret the data to ensure that carbon management and reporting obligations are met. It is anticipated that all data (half-hourly, AMR, manual meter reads) will be stored on Lambeth’s property database, Technology Forge, which will also link to Lambeth’s bureau service database, held by TEAM Energy. General Staff Responsibility We will launch the ‘CARE’ staff awareness campaign in the second quarter of 2011/12. CARE will provide a tangible, active focus for the ‘Respect for the Environment’ corporate priority. It is recommended that the ‘CARE’ behaviours will be included in the staff Code of Conduct, which serves to provide general guidance on how to ensure that actions and behaviour are consistent with the Council’s FRESH values. They will also be widely promoted throughout the council through a number of methods including intranet articles, staff presentations and through the work of the staff Environmental Champions.

CARE for the environment, CARE for ourselves and our workplace

CONSERVE Energy – Switch off electrical equipment and lights you are not using, and put on a jumper if you get cold. Use windows for ventilation – not electric fans. Do not overfill kettles – only boil the water you need.

Responsibility Best Practice

CM integrated in responsibilities of senior managers CM part of all contracts / Ts & Cs

Central CO2 reduction advice available Green Champions leading local action groups



AVOID the car – Use the staff travel guide. Do the Lambeth Walk! Or get support to start cycling. If you can’t walk or cycle you’re better off by bus or tube… or train! If you have to drive consider car sharing and learn about eco-driving.

REDUCE, REUSE, RECYCLE – Strive for a paper-free office. Use second-hand stationery where possible - set up a stationery reuse area near your stationery cupboard. Recycle what can’t be reused. Remove individual desk bins and have shared recycling areas instead. Use the SharePoint site to look for things you need and recycle items you no longer need. Recycle furniture and equipment amongst Lambeth community groups if no use can be found internally.

EAT WELL – Consider local, organic, fair-trade, seasonal, and/or meat-free food for yourselves and when you are buying-in catering. Chose food with minimal packaging. Grow herbs and salads on windowsills or in pots outside. Bring lunch in reusable containers and save money too!

Environmental Champions Lambeth has an active Environmental Champions group with over 170 members. Members of the group meet on a monthly basis to discuss sustainability issues. They are encouraged to take a leadership role within their teams and divisions, promoting sustainability to colleagues and managers. Key objectives include:

• promoting the ‘CARE’ values

• working in a greener office

• receiving information on sustainability and green issues

• helping make council practices more efficient

• taking action on climate change with some of the wider benefits of the scheme being identified as:

• Encouraging team work and collective endeavour

• Raising the profile of sustainability issues

• Empower Environmental Champions to promote messages and take action Asset Management Lambeth’s Value and Asset Management Services (VAMS) team will develop the council’s Property Asset Management Plan (PAMP) and the accompanying Integrated Property Asset Management and Financial Planning Protocol in early 2011. The PAMP will outline the Council’s property response to its service delivery requirements and will review the Council’s existing property portfolio for its adequacy, with the Integrated Property Asset Management and Financial Planning Protocol providing the framework for strategic asset management, principally a clear statement of the infrastructure for strategic asset management planning and operational management; and consequent accountabilities and responsibilities. Carbon management and energy efficiency clauses will be integrated into both of these documents which will ensure that carbon management issues are addressed and energy efficiency measures implemented wherever possible in the capital and asset management planning and delivery process. This may include the development of an energy efficiency checklist for each capital project.



VAMS will carry out extensive compliance works in all non-core corporate buildings in 2011-12, during which time opportunities for energy efficiency works and projects will be identified and, where possible, implemented. Facilities Management Lambeth will let a ‘total FM’ contract for facilities management services, including maintenance and repairs work, in 2012. Energy efficiency (as well as the cost of energy and CRC allowance purchase) is included on the risk register for this project and will underpin much of the contract development. Out of Scope Sources We have removed emissions from housing, transport and schools from the scope for this plan, but these will be dealt with through other policies and initiatives throughout the council including: Housing The Council’s Fuel Poverty Strategy (agreed in 2011) sets out the authority’s aims and action plan to reduce fuel poverty in the borough including promoting the delivery of minimum energy efficiency standards in social housing. Lambeth Living, the Arms Length Management Organisation which manages the majority of Lambeth’s Council housing, is currently implementing a large-scale loft and cavity wall insulation programme to insulate all eligible lofts and cavity walls. This is being part-funded under the Carbon Emissions Reduction Target scheme by the utility company E.ON. The ALMO has also prioritised renewal of inefficient communal boilers in 10/11. In 11/12, renewal of distribution pipe work and improved controls on communal boilers will be undertaken.. Other proposed works include trialling LED lighting in lifts and communal areas to reduce energy use and CO2 emissions.

In addition to this work a major refurbishment of three tower blocks on the Ethelred estate in Kennington is underway and is anticipated to reduce CO2 emissions by 80%. The £14.6m project will include a number of energy efficiency measures including the installation of external insulation and high performance windows, new communal boilers with a combined heat and power engine and solar PV..

The Council’s smaller ALMO, United Residents Housing, has secured funding through the Community Energy Saving programme (CESP) for a large-scale energy efficiency retrofit programme for 845 homes on the Loughborough estate from the utility company E.on. Lambeth has committed £7.5m of capital as match funding to draw down the circa £3m funding from E.on.

Transport

Lambeth’s Transport promotes sustainable modes of transport – in particular walking and cycling which are carbon efficient modes of transport – to staff, residents, businesses and within new developments. The team is working towards reducing road transport CO2 emissions to 168 kilotonnes by 2013/14 from a 2008 baseline.

With regards staff travel, we have a number of well promoted initiatives in place to encourage staff to use more sustainable modes of transport. The majority of LB Lambeth’s core office buildings have



secure cycle parking and shower facilities, and we have a pool bike scheme to encourage staff to cycle between meetings. Free cycle proficiency training is also available for all Lambeth employees.

Waste Management

Lambeth’s Waste Strategy reflects a shift in the waste industry towards incorporating CO2 equivalent impacts of waste into strategic development. LB Lambeth is awaiting the development of a new GLA created tool which will enable all London boroughs to calculate a baseline of their CO2 equivalent from waste management operations which will facilitate the creation of targets based around improving performance. Lambeth’s Waste Strategy will result in reduced CO2 equivalent emissions through the successful implementation of waste prevention initiatives and increased diversion of materials from landfill. We have collaborated with Veolia Environmental Services, Lambeth’s waste contractor, to achieve the implementation of the measures in the strategy without a net increase in vehicles. Our disposal authority has constructed a new Materials Recovery Facility (MRF) in Wandsworth which has resulted in reduced transportation and resultant emissions, and residual waste will be transported by river barge to a new Energy from Waste facility in east London, rather than being sent to landfill. Schools – See section 6.8 below

Community

The Brixton Low Carbon Zone was launched in March 2010, part of an initiative set up by the Mayor of London and aims to help communities reduce carbon dioxide emissions by 20.12% in time for the 2012 Olympics. The LCZ covers a number of different areas such as energy efficiency, reducing waste and also promoting carbon efficient forms of transport.

LB Lambeth’s Green Community Champions programme is a facilitation, support and networking service for green community groups and individuals. Launched in 2009, it has been running successfully for over two years and over 80 community groups participate in the service. The service is considered best practice in London for community engagement on environmental issues and has demonstrated a new way of working which allows residents to lead on ‘green’ projects, whilst at the same time giving them the support that they need to fully realise the projects.

The Community Draught Busters, a social enterprise which was developed in conjunction with the Green Community Champions programme and the local community, work with residents in the LCZ to implement simple draught proofing measures which will help to reduce carbon emissions and energy bills.

6.4. Data Management – measuring the difference, measuring the benefit

As part of plans to improve and develop our data collection, monitoring and reporting systems we will install AMR in a proportion of our highest emitting corporate buildings (as well as in all schools) in

Data Management Best Practice

Regular collation of CO2 emissions for all sources Data externally verified

Monitoring & Targeting in place for buildings, street lighting, transport/travel



2011. We will also institute regular meter readings in all buildings where AMR is not installed. All data will be stored centrally. The data will be used for CRC reporting purposes and analysed to determine areas where efficiency could be improved. The Energy Management Unit and Value and Asset Management teams will play crucial roles in the development and implementation of new data collection systems, with the Sustainability Unit overseeing work to ensure that carbon management and reporting obligations are met. A management process for the procurement and monitoring of Display Energy Certificates will be put in place by Value and Asset Management in 2011, which will provide us with another metric against which we can measure performance.

6.5. Communication – ensuring everyone is aware

We will build on the success of the ‘Battle of the Buildings’ campaign launched in early 2010 to highlight to staff, in regular intranet articles, energy efficiency and other sustainability issues by comparing the performance of our core office buildings on computer switch off rates, paper use etc. Staff will be informed of their responsibility and encouraged to act ‘sustainably’ in a number of ways, including:

• the addition of the ‘CARE’ staff sustainable behaviours in the staff code of conduct

• the inclusion of the ‘CARE’ staff sustainable behaviours in the staff induction process

• staff awareness raising campaigns We will include questions on sustainability, designed to examine staff knowledge and to gauge their opinion on Lambeth’s performance, in the 2011 staff survey, which will include questions designed to monitor response to the CARE campaign.

6.6. Finance and Investment – the money to match the commitment

The current financial climate makes funding carbon reduction more of a challenge than ever. Lambeth will take a pragmatic approach to the issue of carbon reduction funding by ensuring that energy efficiency measures are integral to any planned capital works, and by making existing funding streams accessible for carbon management projects. Bids for funding will be made on a project by project basis.

Finance & Investment Best Practice

Finance committed for 2+yrs of Programme External funding being routinely obtained

Ring-fenced fund for carbon reduction initiatives

Communication Best Practice

All staff given formalised CO2 induction and training & communications Joint CM communications with key partners Staff awareness tested through surveys



Thus far the Transformation Fund, an internal Invest to Save funding stream targeted at projects that transform the council, has invested in corporate AMR installation. Funding from the Dedicated Schools Grant (DSG) has been secured for AMR installation in all schools.

6.7. Policy Alignment – saving CO2 across Lambeth’s operations

In 2010 the Sustainability Unit developed a Sustainability Impact Assessment procedure to be included in the council’s departmental service planning. The assessments were included in the service planning process for the first time later in 2010. In order to develop this work the Sustainability Service Plan will include a review of all key corporate policies in order to ensure that CO2 management and reduction, climate change mitigation and adaptation, and sustainability in the round are adequately and effectively considered and addressed in the all policies. We intend to include rigorous energy efficiency and sustainability clauses into our capital and asset governance and development framework. We will also use this framework to establish a clear process to ensure that all planned maintenance and general ‘housekeeping’ incorporates carbon reduction principles. This work will help to build on the requirements set out in the Lambeth Sustainable Construction Policy (Appendix D) which seeks to: “Minimise energy in construction and building use: we will seek to minimise energy consumed in the production and transport of construction products, and will consider more energy efficient solutions…including passive systems using natural light, air movement and thermal mass, as well as solutions involving energy produced from renewable sources. In delivering this commitment, all projects will be assessed under the Building Research Establishments BREEAM1 methodology to ensure energy efficiency and sustainability is maximised.” (Item 2.6)

6.8. Engagement of Schools – working with Schools to reduce Lambeth’s carbon footprint

We will work in conjunction with the Carbon Trust’s schools programme with a selected number of schools to produce a suite of energy efficiency projects which can then be used as case studies for the rest of Lambeth’s schools. As part of Lambeth’s work on Concerto, a European Commission funded sustainable energy initiative which addresses the challenges of creating a more sustainable future for Europe’s energy needs, we

Engagement with Schools Best Practice

Mature programme of engagement in place CO2 saving in schools having a wider community impact

Policy Alignment Best Practice

CO2 friendly operating procedure in place Central team provide advice and review, when requested

Barriers to CO2 reduction routinely considered and removed



have delivered six Solar for Schools projects across the borough which will contribute to a reduction in energy use. As part of preparation for the Carbon Reduction Commitment we are in the process of installing AMR in all maintained schools, which will form the basis of good energy management, as well as enabling us to meet our reporting requirements.



7. Programme Management of the CM Programme

This section illustrates how carbon management will be implemented, in terms of responsibilities and governance structure. It also outlines how the momentum gathered through participation in the Carbon Trust’s eleven month programme will be integrated and sustained.

7.1. The Programme Board – strategic ownership and oversight Derrick Anderson, Lambeth’s Chief Executive, confirmed his support of the programme in May 2010, appointing Mike Suarez, the Executive Director of Finance & Resources, as the Project Sponsor. A Programme Board was established to oversee the work of the programme which is committed to ensuring that the recommended carbon management projects are instituted. The board includes the following representatives: Mike Suarez, Executive Director, Finance & Resources – Project Sponsor Carolyn Dwyer, Divisional Director, Public Realm Christina Thompson, Divisional Director of Finance, HRE Sally Leigh, Head of Procurement`, F & R David Ashmore, Divisional Director, F & R Mike Pocock, Divisional Director for BSH, CYPS Claire de Vos, Interim Head of Building & Technical Services, HRE Christian Fleming, Corporate Financial Consultant, F & R Vivienne Thomson, Sustainability Officer (formerly Carbon Reduction Officer) (LACM Project Lead) The Programme Board will meet on a quarterly basis and will receive updates on the key performance indicators (KPIs) set out below. They will address issues and risks, follow up on actions from the previous meeting and discuss new opportunities for carbon reduction. The Programme Board will report progress to SLB and Cabinet. Cllr Lorna Campbell will provide political support for the programme and receives monthly progress updates. The Terms of Reference for the Board are as follows:

• To champion and provide leadership for carbon management across the council.

• To oversee the Carbon Trust’s Local Authority Carbon Management Programme in order to produce a Carbon Management Plan for the LB Lambeth’s corporate estate by March 2011 (Cabinet to sign off CMP by June 2011).

• To ensure a new and robust corporate carbon reduction target is set and acted upon through the Carbon Management Team.

• To approve decisions and support the work of the Carbon Management Team (CMT) by facilitating progress when required.

• To receive regular carbon emission and energy reports (once an effective data capture process has been put in place) and be responsible for communicating this data across the Council.

• To ensure compliance with the Carbon Reduction Commitment Energy Efficiency Scheme (CRC).

• To link carbon management with other council initiatives.

• To champion plans for financial provision of carbon management projects.



• The purpose of the Carbon Management Plan is to inform and direct actions taken by the Council in understanding and reducing carbon emissions over the next five years to 2016.

As part of the monitoring and analysis of the development and implementation of the CMP we will report to the board on the following key performance indicators:

KPI Reporting Requirements

Frequency

Tonnes of CO2 saved AMR data/meter reading data

Each board meeting (quarterly)

Cost avoidance (CRC allowance purchase; energy procurement)

AMR data/meter reading data

Annual

RAG status of projects in progress

Updated RAG status document


Intensity of CO2 per member of staff

AMR data/staff per building figures


Staff Project Involvement Info on cross-departmental participation


Display Energy Certificate (DEC) Rating (Core Buildings)

Improvement on A-G rating

Annual

Staff Awareness: Number of CO2/CARE articles on intranet Number of energy efficiency enquiries/suggestions on Eureka Number of new staff Environmental Champions Staff satisfaction survey

Ad Hoc Ad Hoc

7.2. The Carbon Management Team – delivering the projects Chaired by Carolyn Dwyer, the LACM Carbon Management Team (CMT) meet on a monthly basis to develop and implement projects in the Carbon Management Plan, the progress of which is monitored by the LACM Programme Board. In addition to this the CMT carries out the work which the council will undertake to prepare for and take part in the Carbon Reduction Commitment Energy Efficiency Scheme (CRC). The Programme Board approves decisions and supports the work of the group by facilitating progress when required. All areas of the council are involved in the measures undertaken to reduce carbon emissions, and all departments are impacted. Key areas include:

• Energy Management

• Carbon Reduction

• Sustainability

• Internal communications

• Estates / Buildings maintenance

• Leisure Facilities

• Green Travel Planning



• Fleet management

• Street lighting

• Housing

• Waste management

• Schools

• Sustainable procurement

• IT services HR Representative (to be brought in as and when appropriate) The Terms of Reference for the CMT are as follows:

• The CMT will utilise their experience, knowledge and skills, in addition to the expertise provided by the Carbon Trust, to develop a corporate Carbon Management Plan for Lambeth by early 2011. This development will be monitored by the LACM Programme Board.

• To ensure that carbon reduction is integrated across the council.

• To support the Project Leader (Sustainability Officer – Vivienne Thomson).

• To identify, define and quantify carbon reduction projects.

• To implement carbon reduction projects.

• To ensure that Lambeth prepare for and adhere to legislation pertaining to the Carbon Reduction Commitment Energy Efficiency Scheme.

• The CMT will participate in quarterly workshops over the course of the 11 month programme to generate ideas to be included in the Carbon Management Plan.

7.3. Succession planning for key roles

The LACM Programme Board HAS become the Carbon Management Board and will meet on a quarterly basis. More formalised links between the carbon management and asset management governance structures will be made in order to fully integrate carbon management. The Carbon Management Team will continue to meet on a regular basis to discuss existing and potential projects, opportunities and cross-departmental collaborations. The project management of the programme will continue to sit within Public Realm (HRE) with the Sustainability Unit taking overall responsibility for the development of the plan. The Sustainability Unit will ensure that adequate succession arrangements are in place should they be required.

7.4. Ongoing stakeholder management

Stakeholder management will be reviewed as part of the existing governance structure. Whilst the current carbon management governance structure includes all identified stakeholders, projects and situations may arise which necessitates participation from colleagues from other areas of the council.

7.5. Annual progress review

A review of the progress made in carbon management over the course of each year will be produced and presented to Cabinet in March of each year. The Carbon Management Plan is designed as a organic working document will can updated to include new projects and developments in strategic and policy priorities, in keeping with the overarching objective of reaching the 20% reduction target by 2016.



Appendix A: Carbon Management Matrix – Embedding



Appendix B: Definition of Projects

Project: Reference:

Automated Meter Reader (AMR)

Owner (person) Philippa Brewin

Department F&R/HRE

Description Installation of automated meter readers to accurately record half-hourly reading for electricity and gas in council buildings deemed to have the highest energy use.

Benefits • Financial savings: £20,780 (Gross). As more accurate data will be

used to as opposed to estimated bills, cost avoidance from potentially higher energy bills could be realised. The new technology will help to reduce the impact of higher energy bills by a reduction in energy consumption.

• CO2 Emissions reduction:122 tonnes of CO2 annually

• % of target – the percentage of your CO2 saving target will this project annually contribute : 5.1%

Funding • Initial cost of implementing the project: £30,000

• Operational costs: £780

• Source of funding: internal. (Transformation fund)

• How decision on funding will be made: Invest To Save Board approved

Resources • Additional resource: external contractors (Stark), to supply & install AMRs.

Ensuring Success

• Key success factors: Successful supply & installation of AMRs ands Successful collecting & storing of data.

• Principal risks: AMR data collection and manual meter reading must be accurate and must be stored, managed and utilised effectively. If any of these fail we run the risk of paying for higher CO2 allowances, higher energy bills, government penalties and reputational damage as a council.

Measuring Success

• Metrics for displaying performance or achievement :CRC Performance League Table

• When success will be measured / evaluated: 2012

Timing o start date: March 2011 o completion date (when will deliver savings): March 2012 o interim deliverable / decision points: Bi-annual meter reads,

accurate data collection.

Notes Explain sources used for quantification: Capex - Costs based on quote from supplier (Stark) to supply & fit AMR and provision of Database that integrates data from manual meter readings. Buildings on AMR selected, based on a max 5 year payback assuming 5% savings achieved (electric) and 10% savings achieved (gas) Opex - Based on 12 gas meters at £65 per meter - manual reads will be included in separate planned maintenance contract. Carbon Saving based on 5% estimate from Carbon Trust applied to metered consumption in all buildings where AMR will be installed from NI185 return (mix of 2008/09 + 2009/10). Buildings included in this programme listed in Copy of Public sector CM baseline tool LACM8 version VT Workings document (Workings for CMPR tab.)



.

Project: Reference:

Manual meter readings

Owner (person) Claire de Vos

Department HRE

Description Manual meter checks of council owned holdings that do not fall under the category of ‘high energy usage’

Benefits • CO2 Emissions reduction: 105t yearly

• Payback period: 1.3 years

• % of target – the percentage of your CO2 saving target will this project annually contribute: 4.3%

Funding • Initial cost of implementing the project: £25,000

• Operational costs:

• Source of funding: We have secured funding from the Transformation Fund for meter readings in 2011 - this will then become incorporated into existing maintenance contracts.

• How decision on funding will be made: Invest and Save Board approval

Resources • Additional resource: Corporation from technical services

Ensuring Success

• Key success factors: Successful capturing and storing of data and making sure that data is managed and utilised effectively.

• Principal risks: Manual meter reading must be accurate and must be stored, managed and utilised effectively. If this fails we run the risk of paying for higher CO2 allowances, higher energy bills, government penalties and reputational damage as a council.

Measuring Success

• Metrics for displaying performance or achievement: CRC Performance League Table

• Reduced energy use

• When success will be measured/evaluated: 2012

Timing o start date: 2011 o completion date (when will deliver savings):2012 o interim deliverable / decision points: Bi-annual meter reads

(Minimum), accurate data collection.

Notes Explain sources used for quantification: NI 195 2009/10 data used - including elec and gas from all office or 'other' buildings where both elec and gas AMR will not be installed. This is approx 200 buildings which is an overestimate. List of buildings in the 'Baseline - VT Workings' document in X:\DES\DES-Core\EnvMan&Dev\Sustainability\Carbon Trust LACM\LACM 2010-11\Baseline & Data\Baseline under 'Workings for CMPR' tab - conservative estimate that effective monitoring will allow for a 5% reduction in emissions based on industry standards



Project: Reference:

Awareness Campaign (AC)

Owner (person) Fiona Booth

Department HRE

Description

Benefits • Financial savings: £15,118 (Gross)

• Payback period: 0.5 years

• CO2 Emissions reduction:82.3t

• % of target – the percentage of your CO2 saving target will this project annually contribute : 3.4%

Funding • Initial cost of implementing the project: £5000

• Operational costs: £5000

• Source of funding: Existing budget

Resources • Additional resource: Communications Team

Ensuring Success

• Principal risks: Failing to successfully promote 5 sustainable staff behaviours

Measuring Success

• Staff awareness survey

• When success will be measured / evaluated: 2012

Timing o start date: March 2011 o completion date (when will deliver savings): March 2012

Notes Explain sources used for quantification: The buildings here related to all properties classed as 'office' by the EMU in Lambeth NI 185 submission. This includes all core buildings and libraries - Total gas and elec emissions of 3, 023, 675 kWh - Awareness raising campaign - 5% reduction (Carbon Trust estimate) .



Appendix C: Lambeth Sustainable Construction Policy

creating a low carbon lambeth council · 7.2. the carbon management team – delivering the...

Documents