1. NOTE IT ACADEMYpresents:Microsoft OfficePowerPoint 2007 Training Create your first presentation

2. Course contents Overview: Get set with the basics Lesson 1: Create your slides Lesson 2: Choose a theme, add more content Lesson 3: Proof, print, and prep for the showEach lesson includes a list of suggested tasks and a set oftest questions. Create your first presentation 3. Overview: Get set with the basics Have you been asked to put together a PowerPoint presentation, but youre not sure how to start? This course will teach you everything you need to know to create and deliver a presentation. Youll find out how to create slides, put content on them, and make them look good. Then youll learn how to prepare speaker notes and handouts and get ready to present. Create your first presentation 4. Course goals Create slides and add text. Insert pictures and other content. Apply a theme for the presentations overall look. Print handouts and notes. Prepare to give the show.Create your first presentation 5. Lesson 1Create your slides 6. Create your slidesThis is a glimpse ofthe PowerPointwindow.This lesson will giveyou an introduction tothe window and helpyou feel comfortableworking there.Youll also see how to add new slides, choose a layoutfor a slide, and add text as well as reuse slides fromanother presentation.Finally, youll find out how to prepare notes as youcreate the show, to refer to when you present. Create your first presentation 7. Get to know your workspace This is the view that first opens in PowerPoint. Its called Normal view. You work here to create slides.There are three main areas of Normal view.1 The slide pane is the big area in the middle. You workdirectly on the slide in this space.2 On the slide, the boxes with the dotted borders arecalled placeholders. Heres where you type your text,insert art, or add other content.Create your first presentation 8. Get to know your workspaceThis is the view thatfirst opens inPowerPoint. Its calledNormal view.You work here tocreate slides.There are three main areas of Normal view.3 On the left are small, or thumbnail, versions of theslides in your presentation, with the one youre workingon highlighted. This area is the Slides tab. Create your first presentation 9. Get to know your workspaceThis is the view thatfirst opens inPowerPoint. Its calledNormal view.You work here tocreate slides.There are three main areas of Normal view.4 In the bottom area is the notes pane, where you typethe notes that youll refer to while you present. Create your first presentation 10. Add new slides When PowerPoint opens, theres only one slide in the show. You add the other slides.The most obvious way to add a new slide is by clickingNew Slide on the Home tab, as the picture shows.Create your first presentation 11. Add new slides When PowerPoint opens, theres only one slide in the show. You add the other slides.There are two ways to use the New Slide button:1 If you click the top part of the button, where the slideicon is, a new slide is immediately added beneath theslide thats selected on the Slides tab. Create your first presentation 12. Add new slidesWhen PowerPointopens, theres onlyone slide in the show.You add the otherslides.There are two ways to use the New Slide button:2 If you click the bottom part of the button, you get agallery of layouts for the slide. You choose a layout, andthe slide is inserted with that layout. Create your first presentation 13. Add new slidesIf you add a slidewithout choosing alayout, PowerPointapplies oneautomatically.You can change it if you want: Right-click the slide thathas the layout you want to replace, and then point toLayout. Create your first presentation 14. Pick layouts for slides A slide layout arranges your slide content. For example, you may want both a list and a picture on the slide, or a picture and a caption.Layouts contain different types of placeholders andplaceholder arrangements to support whatever yourcontent is.Create your first presentation 15. Pick layouts for slides The picture shows the layouts that PowerPoint starts with automatically.1 The Title Slide layout, shown here as it looks in thelayouts gallery, is applied to the first slide in the show(the one thats already there when you start).2 On the slide, the Title Slide layout contains placeholdersfor a title and subtitle. Create your first presentation 16. Pick layouts for slidesThe picture shows thelayouts thatPowerPoint starts withautomatically.3 The layout youll probably use the most for other slides iscalled Title and Content, shown here as it looks in thelayouts gallery.4 On the slide, this layout has a placeholder for the slidetitle, and a second, all-purpose placeholder that containstext as well as several icons. Create your first presentation 17. Type your textIn the all-purposeplaceholder shownpreviously, you canadd graphic elementsor text.Lets talk about text.The default formatting for text is a bulleted list.1 You can use different levels of text within bulleted lists tomake minor points under major points.2 On the Ribbon, use commands in the Font group tochange character formatting, such as font color and size. Create your first presentation 18. Type your textIn the all-purposeplaceholder shownpreviously, you canadd graphic elementsor text.Lets talk about text.The default formatting for text is a bulleted list.3 Use commands in the Paragraph group to changeparagraph formatting, such as list formatting, textindentation, and line spacing. Create your first presentation 19. Insert slides from another presentation You may need to use slides from an existing presentation in your show. Heres how to do it.1 On the Home tab, click the arrow next to New Slide, asif you were going to insert a new slide and choose alayout for it first.2 Below the layout gallery, click Reuse Slides.Create your first presentation 20. Insert slides from another presentationYou may need to useslides from an existingpresentation in yourshow.This is how to do it.3 In the Reuse Slides task pane, under Insert slide from,click Browse to find the presentation or slide library thathas the slides you want. Then click the arrow to openthose slides in the task pane. Create your first presentation 21. Insert slides from another presentationYou may need to useslides from an existingpresentation in yourshow.This is how to do it.4 When you find the slide you want, take notice of theKeep source formatting check box at the very bottomof the pane. If you want to retain the exact look of theslides youre inserting, be sure this check box is selectedbefore you insert the slide. Create your first presentation 22. Insert slides from another presentationYou may need to useslides from an existingpresentation in yourshow.This is how to do it.5 Click each slide you want to insert. Each one is copiedinto the open presentation, below the currently selectedslide or below your cursor, if youve positioned it beneatha slide thumbnail. Create your first presentation 23. Create speaker notesUse speaker notes toelaborate on thepoints on a slide.Good notes can helpyou keep youraudience engagedand prevent textoverload on the slide.1 As you develop the content on your slides, type yournotes in the notes pane, below the slide.2 You can enlarge the notes pane so that its easier towork in by dragging the split bar. Create your first presentation 24. Create speaker notes Use speaker notes to elaborate on the points on a slide. Good notes can help you keep your audience engaged and prevent text overload on the slide.3 Your notes are saved in a notes page, which contains acopy of the slide along with the notes. This is the pageyou print to refer to as you give the presentation.Create your first presentation 25. Suggestions for practice1. Get familiar with the areas of the PowerPoint window.2. Type text.3. Add new slides.4. Navigate and add more text.5. Use text indents and formatting.6. Work with text automatic text fit.7. Type and view notes.Online practice (requires PowerPoint 2007) Create your first presentation 26. Test 1, question 1In the PowerPoint window, whats the main area for addingslide content? (Pick one answer.)1. The Slides tab, where the slide thumbnails are, on the left of the window.2. The notes pane.3. The slide pane, in the middle of the window.Create your first presentation 27. Test 1, question 1: AnswerThe slide pane, in the middle of the window.Work in the slide pane to add text, pictures, shapes, media files, or othercontent to your slides.Create your first presentation 28. Test 1, question 2When you add a new slide, how do you choose a layout for itfirst? (Pick one answer.)1. On the Home tab, click the top half of the New Slide button.2. On the Home tab, click the bottom half of the New Slide button, where the arrow is.3. Right-click a slide thumbnail on the Slides tab, and click New Slide.Create your first presentation 29. Test 1, question 2: AnswerOn the Home tab, click the bottom half of the New Slide button, wherethe arrow is.Clicking the arrow displays the slide layouts. When you select one, aslide is inserted with that layout.Create your first presentation 30. Test 1, question 3Whats a quick way to replace a slides current layout with adifferent layout? (Pick one answer.)1. Click the bottom half of the New Slide button on the Home tab.2. Right-click the slide that has the layout you want to replace, and point to Layout.Create your first presentation 31. Test 1, question 3: AnswerRight-click the slide that has the layout you want to replace, and point toLayout.This opens the gallery of layouts. You click one to apply it to the slide.Another way is to select the thumbnail of the slide with the layout youwant to change, and click Layout on the Home tab. That displays thegallery, where you choose a layout to apply. Create your first presentation 32. Lesson 2Choose a theme, add morecontent 33. Choose a theme, add more content As a color scheme for your presentation, basic black will do the job. But how about when youre in the mood for more color and a vibrant design?Go straight to the PowerPoint themes gallery and tryout whats there. Choosing a theme is no harder thanflipping a switch.You can also put other elements on your slides, suchas pictures and captions, then handily align them sothat everything is neatly arranged.Create your first presentation 34. The beauty of themesEvery presentationhas a theme.Some are just morecolorful than others.The theme determines the look and colors of your slidesand gives your presentation a consistent appearance.Here, you see three title slides that have the samecontent but that use different themes. Create your first presentation 35. The beauty of themesEvery presentationhas a theme.Some are just morecolorful than others.A theme includes these elements, offered as a package: Background design Color scheme Font types and sizes Placeholder positions Create your first presentation 36. The beauty of themesThe color schemeaffects backgroundcolors, font colors, fillcolors for shapes,border colors,hyperlinks, and slideelements like tablesand charts.And if you have placeholders, the theme honors thelayout youve chosen; it just moves things around a little. Create your first presentation 37. Choose a theme Every new presentation starts out with the default theme, called Office Theme. To find and apply another one, start by clicking the Design tab on the Ribbon.1 Theme samples, in the form of the small thumbnails yousee here, will show in the Themes group.2 To see additional themes, click the More button on theright of the group.Create your first presentation 38. Choose a themeEvery newpresentation starts outwith the default theme,called Office Theme.To find and applyanother one, start byclicking the Designtab on the Ribbon.3 When you point to any theme thumbnail, a preview of itis shown on the slide.Click a thumbnail to apply that theme to all your slides.You can also apply the theme only to the slides youhave selected. Create your first presentation 39. Insert pictures and things, part 1 Now youll learn two methods for inserting pictures and other non-text items into slides.The first method is to click an icon in a placeholder,which you got a glimpse of in the first lesson.Create your first presentation 40. Insert pictures and things, part 1Now youll learn twomethods for insertingpictures and othernon-text items intoslides.The picture illustrates how to insert a piece of clip art:1 Click the Clip Art icon in the placeholder.2 The Clip Art task pane opens. There, type a keyword inthe Search for box that suggests the sort of clip youwant. Then click Go. Create your first presentation 41. Insert pictures and things, part 1Now youll learn twomethods for insertingpictures and othernon-text items intoslides.The picture illustrates how to insert a piece of clip art:3 Clips appear that fit the keyword. Click one of them toinsert it into the slide. The picture is automatically sizedand positioned within the placeholder. Create your first presentation 42. Insert pictures and things, part 2Another way to insertslide items is to usethe Insert tab on theRibbon.All of the things you could insert from the slide pane arealso available on the Insert tab, plus moreincludingshapes, hyperlinks, text boxes, headers and footers, andmedia clips such as sounds. Create your first presentation 43. Insert pictures and things, part 2The picture shows thearray of thingsavailable on the Inserttab.A typical thing to insertis a text box, asshown.1 Text boxes are handy when you want to add textsomewhere and need another placeholder for it, such asfor a picture caption. On the Insert tab, click Text Box.2 Draw the box on the slide and type in it. Create your first presentation 44. Insert pictures and things, part 2Whats the bettermethod?Since you have twochoices for how toinsert some things,which one isrecommended?It mostly comes down to what you find handiest. Onething to consider is how you want the inserted item to bepositioned on the slide. Create your first presentation 45. Edit slide elements After inserting a picture, you may want to make adjustments such as resizing, cropping, or changing the brightness. Use Picture Tools for this.Picture Tools are available when the picture is selected.1 So, select the picture.2 Picture Tools appear above the Ribbon. Use options onthe Format tab to work with the picture.Create your first presentation 46. Edit slide elementsThere are tools for therange of things youcan insert, fromtables, charts, andSmartArt graphics totext boxes andshapes, sounds, andvideos.Just select the inserted item to see the relevant tab onthe Ribbon. Create your first presentation 47. Arrange slide elementsOnce youve put allthe things that youwant on the slide, youneed to align them sothey look just right.For example, in this picture, the text box with the captionwill look best once its aligned evenly with the pictureeither flush left, or correctly centered. Create your first presentation 48. Arrange slide elements You use the Arrange commands to align slide elements.1 To align the caption so its flush left with the picture, firstselect both placeholders.2 In Picture Tools, find the Arrange group on the Formattab.3 Click the Align button, and then click Align Left. Create your first presentation 49. Suggestions for practice1. Choose a new theme.2. Insert a picture.3. Resize the picture.4. Add a caption.5. Align the picture and caption.6. Bonus: Add an animation effect.Online practice (requires PowerPoint 2007)Create your first presentation 50. Test 2, question 1When you apply a theme, it always affects every slide in thepresentation. (Pick one answer.)1. True.2. False.Create your first presentation 51. Test 2, question 1: AnswerFalse.If you want the theme to apply to only one slide or a few slides, selectthose slides. Then display the theme gallery, right-click the theme youwant, and click Apply to Selected Slides.Create your first presentation 52. Test 2, question 2You can insert a text box from an icon within certain slidelayouts. (Pick one answer.)1. True.2. False.Create your first presentation 53. Test 2, question 2: AnswerFalse.You can insert pictures, charts, SmartArt graphics, tables, and mediafiles by using the icons within content layouts. To insert a text box,however, you go to the Insert tab. There, click Text Box, and then drawthe box on the slide. Create your first presentation 54. Test 2, question 3You want to align a caption with a picture on your slide, sothat the caption is centered directly beneath the picture. Withthe picture and caption selected, you click the Format tab,under Picture Tools on the Ribbon. Now, where do you findthe command that will make the adjustment you want? (Pickone answer.)1. The Adjust group, Change Picture button.2. The Arrange group, Align button.3. The Arrange group, Rotate button. Create your first presentation 55. Test 2, question 3: AnswerThe Arrange group, Align button.This button opens a menu that contains several alignment commands.The Align Center command is what youre after.Create your first presentation 56. Lesson 3Proof, print, and prep for the show 57. Proof, print, and prep for the show Youve learned the essentials for creating a slide show. Now imagine that your presentation is ready, and you want to prepare to present it.Youll need to preview it, run a spelling check, get inputfrom others, and check your handouts and notesbefore printing them.Then you can use the PowerPoint packaging featureto place your presentation on a CD or on the computeryoull use to present.Create your first presentation 58. Preview on your computer As you create a show, you can preview it at any time in Slide Show view. This view gives you an idea of how the slides will look and behave when projected.1 To open Slide Show view, click the Slide Show tab, andclick a command in the Start Slide Show grouptostart on the first slide or current slide.2 Slide Show view fills your computer screen.Create your first presentation 59. Preview on your computerAs you create a show,you can preview it atany time in SlideShow view.This view gives you anidea of how the slideswill look and behavewhen projected.3 One way to navigate from slide to slide is to use theSlide Show toolbar, at the bottom-left of the screen.4 To get out of Slide Show view at any point, press ESC.This returns you to the view you left, which is typicallyNormal view. Create your first presentation 60. Preview on your computerHere are some other ways to open Slide Show view: Press F5 to start on the first slide. Press SHIFT+F5 to start on the current slide. Click the Slide Show button in the lower-right portion of thePowerPoint window, next to the Zoom slider. When you do this, the show begins on the slide thats currently selected on the Slides tab. Click the Slide Show button on the View tab. The show begins onthe first slide no matter which slide is currently selected.Create your first presentation 61. Check spelling, send for comments Before you present, youll want to weed out spelling errors and find any other goofs and gaps.Go to the Review tab on the Ribbon to run a spellingcheck.The Review tab is also where others can go to addcomments as they review your slides.Create your first presentation 62. Check spelling, send for comments Before you present, youll want to weed out spelling errors and find any other goofs and gaps.Once youre on the Review tab, do as the pictureshows:1 In the Proofing group, click Spelling, and makeselections as the spelling checker moves through yourslides.Create your first presentation 63. Check spelling, send for commentsBefore you present,youll want to weedout spelling errors andfind any other goofsand gaps.Once youre on the Review tab, do as the pictureshows:2 You might also want to have others review thepresentation and make comments before you present.Youll find the New Comment command in theComments group, also on the Review tab. Create your first presentation 64. Print handouts The most common type of PowerPoint printout for audiences is called a handout. Handouts can have one or several slides per page, up to nine.A good practice is to use Print Preview to select thehandout type you want, as shown here. That way youcan see how the handout will look before printing.Create your first presentation 65. Print handouts To print handouts, start by clicking Print Preview on the menu that opens when you click the Microsoft Office Button . Then follow the steps shown in the picture.1 In Print Preview, click the arrow in the Print What boxto display the list of handout types.2 Choose the handout type you want.Create your first presentation 66. Print handoutsTo print handouts,start by clicking PrintPreview on the menuthat opens when youclick the MicrosoftOffice Button .Then follow the stepsshown in the picture.3 When you click the handout type, youre shown apreview of how your slides will look when printed in thatformat. You can navigate through all the handout pages.The handout type with the 3 slides per page option alsoincludes lines for audience notes.When youre ready to print, click Print. Create your first presentation 67. Print speaker notesYouve printedhandouts to give toyour audience.Now print speakernotes for yourself,which you can refer toas you present.Its a good practice to look at your speaker notes beforeyou print them, to see if they look as youre expectingthem to. Create your first presentation 68. Print speaker notes To print speaker notes, click the Microsoft Office Button, point to Print, and then click Print Preview. Then follow the steps shown in the picture.1 Select Notes Pages in the Print What list.2 Your notes pages are shown in the preview window,starting with the first slide (unless you specify otherwise).Create your first presentation 69. Print speaker notesTo print speakernotes, click theMicrosoft OfficeButton, point to Print,and then click PrintPreview.Then follow the stepsshown in the picture.If something isnt formatted as youd intended, or if notetext has been cut off, make the necessary adjustmentseither in Notes Page view or in Normal view.After youve checked your notes and youre ready toprint, click Print. Create your first presentation 70. Add footer text to handouts and notesPrint Preview alsoaffords you the chanceto add or adjustfooters in yourhandouts and notes.By default, printed handouts and notes have pagenumbers.But they can show other things, such as footer text. Create your first presentation 71. Add footer text to handouts and notes Follow these steps if you want your printouts to show other content.1 Click Options, and then click Header and Footer.2 To show footer text, such as Draft or Confidential,select the Footer option, and then type the text you wantin the box.Create your first presentation 72. Add footer text to handouts and notes Follow these steps if you want your printouts to show other content.The selections you make on the Notes and Handoutstab in the Header and Footer dialog box apply to yourhandouts and your notes pages.Create your first presentation 73. Color options for printing Depending on what kind of printer youre using, you can print your presentation in Color, Grayscale, or Pure Black and White.Heres how to select an option for printing:1 Under Print Preview, click Options, and point toColor/Grayscale. Then select from the menu. Yourslides will be previewed and printed with that choiceapplied.Create your first presentation 74. Color options for printing Depending on what kind of printer youre using, you can print your presentation in Color, Grayscale, or Pure Black and White.Heres how to select an option for printing:2 The first preview example shows a slide that will beprinted in color.3 The second preview example shows a slide that will beprinted in grayscale.Create your first presentation 75. Color options for printing Depending on what kind of printer youre using, you can print your presentation in Color, Grayscale, or Pure Black and White.Heres how to select an option for printing:4 The last preview example shows a slide that will beprinted in pure black and white.Create your first presentation 76. Package the presentation The PowerPoint Package for CD feature bundles your presentation file and any other files you need and copies them into one folder or directly to a CD.If you copy your files to a folder, you can burn the folderto a CD later.You can also copy the files to a network server that youhave access to from your presenting computer.Create your first presentation 77. Package the presentation The picture shows how to package your presentation and related files.1 Click the Microsoft Office Button.2 Point to Publish, and click Package for CD.3 In the dialog box that opens, make selections for whatyou want to be included in the package, and copy yourfile or files to either a folder or a CD.Create your first presentation 78. Package the presentationThe picture showshow to package yourpresentation andrelated files.Important: Always save your presentation beforepackaging it to a folder or CD. Create your first presentation 79. Package the presentationRequirements for packaging to a CD To package and then copy to a CD from PowerPoint, you must berunning Microsoft Windows XP or later on your computer, and youmust have a CD burner. If youre running Microsoft Windows 2000, you can still use thisfeature to package the presentation files to a folder, and then use athird-party program to burn the folder to a CD.Create your first presentation 80. Suggestions for practice1. Preview the show on your computer.2. Run a spelling check.3. Send the presentation for comments.4. Prepare to print handouts.5. Choose a color setting and print handouts.6. Check your notes in Notes Page view.7. Package the presentation.Online practice (requires PowerPoint 2007) Create your first presentation 81. Test 3, question 1Which key do you press to go into Slide Show view and starton the first slide? (Pick one answer.)1. ESC.2. F5.3. F7. Create your first presentation 82. Test 3, question 1: AnswerF5.And to start on the selected slide, youd press SHIFT+F5. Create your first presentation 83. Test 3, question 2Which handout option would you choose if you wanted thehandout to include lines for audience notes? (Pick oneanswer.)1. The 3 slides per page option.2. The 1 slide per page option.3. The Notes Pages option.Create your first presentation 84. Test 3, question 2: AnswerThe 3 slides per page option.Create your first presentation 85. Test 3, question 3Youre in Print Preview looking at your notes pages, and youfind that some of the text formatting for the notes is not whatyou wanted. You can go ahead and correct this in PrintPreview. (Pick one answer.)1. True.2. False. Create your first presentation 86. Test 3, question 3: AnswerFalse.You need to close Print Preview and open Notes Page view to fix theformatting. Create your first presentation 87. Quick Reference CardFor a summary of the tasks covered in this course, view theQuick Reference Card. Create your first presentation