create expenses

This example shows how to record expenses into the system.

Prior to that we will create account code for utility expenses under Accounting Code Maintenance.

We will also show you how to add new client at the Create Expenses/Purchases template

Click the company

Select Company Maintenace

Select Accounting Code Maintenance

Click Select Account Code button

Click Add New Acc.Code under General Admin

Type Utility expenses for the new account code

Type Utility expenses for the new account code

andClick Create button

Close [X] the accounts code list

The new account code

Select Business Operation menu

(to record Expenses)

Select Expenses/Purchases

Select Create Expenses/Purchases

Click Select Client button

Click Add Client button to add new client

Fill in all related information and check

Vendor(example for expenses)

Fill in all related information and check Vendor

(the company or person can be Vendor, Client, Staff or/and Member depend on the business transaction

that you deal with)and

Click Submit button

Click OK button to update into the system

The new vendor appear in the box

Click Close [X]

Select date

Select Category of the transaction

Example, expenses paid by cash

so select Account code for Cash

Key in the Bank/Cash Reference

Key in description of the expenses

Key in item of the expenses,

Quantity, Price and select Account code

Select Utility expenses account code

Key in Term & Condition (if any)

Click Update button

Message pop up if any cash or bank accounts have insufficient

amount to pay.For the tutorial purposes, Click

OK button to proceed

Click OK update into the system

New Invoice No for expenses automatically

generated

New Payment Voucher (PV) No for

expenses automatically

generated

New Journal Voucher (JV) No for

expenses automatically

generated

create expenses

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