council rock middle schools construction bid review

8/18/2019 Council Rock Middle Schools Construction Bid Review

1/41

Newtown

and

Holland

Middle

Schools

Construction Project Bid Review

Facilities Committee

Meeting

March 30, 2016

(Updated March 31, 2016)

*Includes clarifications requested at

30MAR16 FACCOM Meeting (italicized)


2/41

AGENDA

Facilities Improvements Update Newtown Middle School Bid Review/Recommendations

Holland Middle

School

Bid

Review/Recommendations

Capital Improvements Project Update

(20APR16 FACCOM

Agenda

Items)

Final Accounting of NOC Construction

2016 Summer Projects Bid Review/Recommendations

Holland ES Toilet Room Floor Tile Repairs

Aramark Custodial Fees 1, 3, and 5 Year Proposal

Public Comments


3/41

Facilities

Improvements

Update


4/41

Newtown Middle School

Site

Plan

Sketch


5/41

Newtown

MS

– 1st

Floor

Plan

Sketch


6/41

Newtown MS

– 2nd

Floor

Plan

Sketch


7/41

Newtown Middle School

Construction

Project

Bid

Review

• Bids opened March 1 & 3, 2016

• Good competition

‐ Minimum

4 bids

for

each

of

the

major

contracts

• Project under budget and on schedule

• LEED Gold, sustainable, energy efficient building

• Value added alternates incorporated for durability and

maintainability

• On track to receive $2M in ACE Grant Funds

•

On

track

to

receive

PDE

reimbursement


8/41

Newtown Middle School Project

Bid

Results


9/41


Budget vs.

Bid

Results

Budget Actual

Construction

Costs 49,704,672$

46,298,250$

Financing Costs 1,148,673$ 917,899$

Contingency for unforeseens 2,274,562$ 2,191,275$

Fees, Permits, Testing, etc. 5,054,403$ 4,713,027$

FF&E 400,000$

1,700,000$ Project

Budget

without

ACE

Grant 58,582,310$

55,820,451$

LEED Gold ACE Grant achievable though

project design and construction 2,000,000$ 2,000,000$

Total

Project

Cost,

Excluding

Financing 55,433,637$

52,902,552$


10/41

Bid Alternates Review ‐

Recommended

AlternatesEngineered stone fill for building pad ‐Construction activities can continue following storm events. Clean, compacted fill beneath building slab.

$

320,000

Alternate Garland roof w/ 25 yr. warranty ‐Upgraded roof with additional 5 year warranty; LEED compliance

$ 288,000

Alternate building monitoring system controls and HVAC equipment

‐BMS controls and equipment by JCI in lieu of Trane/Siemens

$ (110,000)

Solar roof

panels

‐Offset 3% of building's electric use, teaching tool

$

198,000

Extended warranty (all primes)

‐Increase period from 1 year to 2 years ‐ value as there is complex equipment and BMS

$ 102,000

Install sod in lieu of grass in select areas

‐

Eliminates

earth

from

entering

the

building

and

establishes

lawn

at

building

front

where

foot

traffic

is

most

anticipated

$ 58,000

Upgrade locker doors ‐Durability and extended life of lockers

$ 2,800

Outdoor cafeteria seating ‐Additional outdoor seating for students; program requirement that will provide for opportunities for the students

$ 83,000

Mill and Overlay Green Lane

‐

Road

is

deteriorated

and

will

likely

continue

to

do

so

during

construction

$ 87,000

Sanitary line replacement (required)

‐Required in order to obtain the proper approvals for the Project

$ 32,000

Lightning protection system ‐Protection for the building and expensive rooftop equipment

$ 99,000

Total

Alternates

$

1,159,800

Recommended Alternates


11/41


Alternates

Not

Recommended

Delete Four (4) Classrooms

‐Base bid includes District requirement for 7 Learning teams $ (391,000)

Alternate Floor Finishes

‐Less

durable/lesser

quality

floor

finishes

with

a shorter

life

cycle

Varies

Alternate Light Fixtures

‐Added cost with little value $ 19,900

Total

Alternates

Not

Being

Recommended

$

(371,100)

Alternates

Not

Being

Recommended


12/41

General Construction Bids


13/41

Mechanical Construction Bids


14/41

Electrical Construction Bids


15/41

Plumbing Construction Bids


16/41

Environmental Abatement Construction Bids


17/41


Budget vs.

Bid

Results

Budget Actual

Construction Costs 49,704,672$ 46,298,250$




FF&E 400,000$

1,700,000$ Project

Budget

without

ACE

Grant 58,582,310$

55,820,451$



Total

Project

Cost,

Excluding


52,902,552$


18/41


Summary

of

Square

Foot

Costs


19/41

Newtown Achievements


• LEED Gold, sustainable, energy‐efficient building

• Value

added

alternates

incorporated

for

durability

and maintainability


20/41

Newtown MS –

Next

Steps• March 31, 2016:

– Award bids and alternates

– Approve PlanCon

F,

Attachment

C,

PlanCon

G,

and

PlanCon

H

documents

– Award Construction Testing and Construction Waste Management Contracts

• May 2016 – Ground breaking

• June 2016

– Construction

begins

• June 2018 – New building complete

• August 2018 – Students occupy new school

• June 2019 – Demolition and fields complete


21/41

Newtown Discussion


22/41

Holland Middle School

Site Plan Sketch


23/41

Holland MS – 1st Floor Plan Sketch


24/41

Holland MS – 2nd Floor Plan Sketch


25/41

Holland Middle School

Construction Project Bid Review

• Bids opened March 29, 2016

•

Good competition

– Minimum

5 bids

for

each

of

the

major

contracts


• LEED Gold, sustainable, energy efficient building

• Value added alternates incorporated for durability and

maintainability

• On track to receive $2M in ACE Grant Funds

• On track to receive PDE reimbursement


26/41

Holland Middle School Project

Bid Results


27/41


Budget vs. Bid Results

Budget Actual



Reserve Contingency for unforeseens 3,482,930$ 2,482,930$

Reserve Fees, Permits, Testing, etc. 4,905,178$ 4,905,178$

FF&E 400,000$

1,700,000$

Project

Budget

without

ACE

Grant 53,321,802$

50,700,585$



Total

Project

Cost,

Excluding


47,915,508$


28/41



Alternate Garland roof w/ 25 yr. warranty ‐Upgraded roof with additional 5 year warranty; LEED compliance

$ (50,000)

Alternate building monitoring system controls and HVAC equipment

‐BMS controls and equipment by JCI in lieu of Trane/Siemens

$ (115,000)

Solar

roof

panels ‐Offset 7% of building's electric use, teaching tool

$

450,000

Engineered stone fill for building pad ‐Construction activities can continue following storm events. Clean, compacted fill beneath building slab.

$ 150,000

Install sod in lieu of grass in select areas

‐

Eliminates

earth

from

entering

the

building

and

establishes

lawn

immediately

$ 22,000

Upgrade locker doors ‐Durability and extended life of lockers

$ 1,200

Outdoor cafeteria seating ‐Additional outdoor seating for students; program requirement that will provide for opportunities for students

$ 32,000

Delete Wood Paneling at Lobby Area

‐More

durable,

sustainable

wall

finish,

with

accessibility

to

utilities

located

in

ceiling

$ (191,000)

Use of Steel Railing System at Learning Stair

‐More durable and less susceptible to damage/vandalism

$ (45,000)

Crosswalk at Buck Road ‐Must be accepted as this is a part of Land Development requirements

$ 82,000

Lightning protection system

‐Protection

for

the

building

and

expensive

rooftop

equipment

$ 75,800

Total

Alternates

$

412,000



29/41


Alternates Not Recommended

Delete Four (4) Classrooms

‐

Base

bid

includes

District

requirement

for

7

Learning

teams

$ (416,300)

Alternate Floor Finishes ‐Less durable/lesser quality floor finishes with a shorter life cycle

Varies

Reduce the Size of Front Canopy

‐Provides a dry zone for student drop‐off, demarcation for car stacking, and defines the school entry $ (175,000)

Remove Tablet Arms from Mezzanine Seating/LGI

‐Area serves LGI ‐ keep tablet arms to provide a desk surface for students

$ (7,400)

Salvage Existing Bleachers for Auxiliary Gym ‐Bleachers are over 40 years old and at the end of their useful life

$ (7,000)

Alternate Auditorium Seating

‐Physical samples were unavailable for seating ‐ can be reconsidered at a later date

$ (14,000)

Total

Alternates

Not

Being

Recommended

$

(619,700)

Alternates Not Being Recommended


30/41

General Construction Bids


31/41

Mechanical Construction Bids


32/41

Electrical Construction Bids


33/41

Plumbing Construction Bids


34/41

Environmental Abatement Construction Bids


35/41


Budget vs. Bid Results

Budget Actual





FF&E 400,000$ 1,700,000$

Project

Budget

without

ACE

Grant 53,321,802$

50,700,585$



Total

Project

Cost,

Excluding


47,915,508$


36/41


37/41

Holland Achievements


• LEED Gold, sustainable, energy‐efficient building

•

Value added

alternates

incorporated

for

durability

and maintainability


38/41

Holland MS –

Next Steps

• March 31, 2016:

– Award bids and alternates

–

Approve PlanCon

F,

Attachment

C,

PlanCon

G,

and

PlanCon

H

documents

– Award Construction Testing Contract

• May 2016 – Ground breaking

• June

2016

– Construction

begins

• June 2016 to August 2018 – Phased completion of building

renovations and additions

• August 2018

– Students

occupy

all

new

areas

• October 2018 – Final sitework complete


39/41

Holland Discussion

T t l P j t C i


40/41

Total Projects Comparison

Budget vs. Bid ResultsNewtown Middle School Budget Actual





FF&E 400,000$

1,700,000$

Project

Budget

without

ACE

Grant 58,582,310$

55,820,451$



Total

Project

Cost,

Excluding


52,902,552$

Holland Middle School Budget Actual

Construction

Costs 43,488,168$

40,827,400$




FF&E 400,000$ 1,700,000$

Project

Budget

without

ACE

Grant 53,321,802$

50,700,585$

LEED Gold

ACE

Grant

achievable

though


Total

Project

Cost,

Excluding


47,915,508$

Budget Actual

GRAND TOTAL: 105,709,913$ 100,818,060$

Difference: 4,891,853$

Contingency

Available

for

Both

Projects: 4,674,205$


41/41

council rock middle schools construction bid review

Documents