council budget meeting - document center

19/02/2018

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City of Kamloops2018-2022 Budget Presentation February 20, 2018

COUNCIL BUDGET MEETING

PURPOSE:

To deliberate on whether to include any of the listedsupplemental items in the final version of the2018-2022 Five-year Financial Plan.

To determine funding sources for any items to beincluded in the final 2018-2022 Five-year FinancialPlan.

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KEY BUDGET DATES:

✓ November 14 – Initial Council Budget meeting✓ November 21 – Public Budget meeting

7:00-9:00 pm Valley First Lounge, Sandman Centre

✓ November 28 – Council Budget meetingIntroduction of budget and utility rates

✓ December 19 – Final reading of 2018 provisional budget and 2018 utility rate bylaw

2018 BUDGET DATES :

✓ February 6 - Public budget meeting -supplemental items and five year plan (feedback attached)

❖ February 20/27 - Council budget meetings to finalize five year plan

• April 17 - set tax rates

Public Budget Meeting – Feedback from February 6, 2018

These are the comments provided on the sticky notes on various boards at the meeting:

Public Works & Utilities

More snow clearing resources are required

Need more money for street maintenance: potholes, line painting, median painting, snow clearing

Give TRU a grant to look for a compound to fix potholes

Garbage cans downtown (Seymour to Battle St between 2nd and 4th Ave.

Corporate Services and Community Safety

Reduce speed limit

Parks Recreation and Cultural Services

Renovations or redevelopment of Memorial Arena, stairway handrails

Need $50,000 for Westsyde pool study

Need $125,000 to up hours for Westsyde pool

Need $35,000 for fitness equipment for Westsyde Pool fitness Centre

A campground

Public washrooms are important. Is the suggested model $450 k for 2 the best solution?

$50,000 outdoor rink should include study of ice rink in Centennial park

Don’t waste $50k on a refrigerated rink study. Use/support outdoor rinks

Refrigerated outdoor ice = hockey and pleasure

Rodeo grounds

Indoor equestrian centre, need it for tournament capital

Request from Kamloops Chinese Freemasons and Kamloops Chinese Culture Assoc. Request for $15,000.

For improvement of the Kamloops Chinese Heritage Cemetery - around the white fence area and the

two entranceways. Need gravel, rocks and bricks to prevent weed growth and plant trees and herbs.

Development and Engineering Services

Put in requirement for building material along fire interface

Walk signal / scramble down

Bank Rd streetlights – road is narrower in winter and dark

Lighting and sidewalk along Columbia St frontage road adjacent to Starbucks and Domino’s

Program to increase number of bus stop shelters

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• 2018 -2022 Provisional plan to maintain same level of service and maintain existing assets

• Continue to identify efficiencies and reflect in the budget

• Identify future demands and requirements for services through alignment with Council Strategic Plan

FIVE-YEAR FINANCIAL PLAN = MULTI YEAR BALANCING ACT

PROVISIONAL BUDGET RECAP

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Tax Requirements % Change

Operating Expense Change (458,950) (0.44%)Change in Capital from Taxation 2,406,846 2.31% Property Tax Change after Capital 1,947,896 1.87%

Anticipated revenue from growth (950,000) (0.91%)

Property Tax Change after Growth 997,896 0.96%

Efficiencies approved Nov 21 (56,000) (0.05%)Asset Management / Maintenance Requirements 465,000 0.45%

Additional RCMP Funding required 525,000 0.50%

Proposed 2017 Property Tax Increase Required for base budget 1,931,896 1.86%

Cost to Average Household 2017 2018 $ Change % Change($377,000 value)Property TaxesMunicipal Property Taxes (Provisional Base budget) $2,073 $2,092 $19 0.91%

Asset Management $9 $9 0.45%Policing (additional officers) $10 $10 0.50%Total Municipal Property Taxes $2,073 $2,112 $39 1.86%

Utility FeesWater $379 $379 0Sewer $316 $363 $47Garbage and Recycling $190 $152 ($38) Total Utility Fees $885 $894 $9 1.02%

Combined Utility Fees and Municipal Property Taxes $2,958 $3,006 $48 1.61%

Overall Impact to the Average Household

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CAPITAL PLAN 2018 – 2022: Select itemsProject Department Budget Budget Year

Twin Valleyview Reservoir PWU (Water) $3,551,000 2018 & 2019Arrowstone Booster Upgrades PWU (Water) $1,400,000 2018

Kamloops Sewer Treatment Centre Cell 2B Rehabilitation

PWU (Sewer) $1,000,000 2018

Tranquille Road Sanitary Main Upgrades – Phase 2 PWU (Sewer) $9,500,000 2016 - 2021

Sandman Centre Roof Replacement

PRCS (Facilities) $1,500,000 2019


Jimeva Park Development PRCS (Parks) $3,380,000 2019 & 2020Hillside Stadium Field / Track Replacement PRCS (Parks) $2,500,000 2019

Canada Games Aquatic Centre Building Envelope Repair

PRCS (Facilities) $2,500,000 2018

Sandman Centre Upgrades PRCS (Facilities) $1,306,500 2018 & 2019Downtown Streetscape Improvements –Parkades

DES (Engineering) $1,400,000 2018

Todd Road Pedestrian Upgrades

DES (Active Transportation) $1,850,000 2018 & 2019

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Arterial Overlays: PWU (Streets) $11,000,000 2018 – 2022

Singh Street – Parkcrest Ave to Ord Rd.Fortune Drive – 8th St. to Overlanders BridgeTranquille – Ridgeview Terr. to 12th St.Barnhartvale RD – Dallas Dr. to Todd Rd.West Victoria St. – 1st Ave. to Mission Flats Rd.


Collector Roads: PWU (Streets) $5,800,000 2018 - 2022

River Road – Valleyview Dr. to Trans Canada HighwayTodd Rd – Klahanie Dr. to Ronde Lane12th Street – Kenora Rd. to Tranquille Rd.Springhill Dr. – Springhill Pl. to Monarch Dr.

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INTRODUCING CITIZEN BUDGET

• Citizen Budget Launched January 30• Application will remain open until the end of

February

• Interest to date @ February 18:- 963 Gross Visitors, 906 Net of Duplications- 330 Responses, 273 Net of Duplications- 34.3% Participation Rate- Median time to Complete – 5 minutes - 57 Duplicated entries

VISITS BY DAY AND WEB ACCESS POINTS

14

5 4

32

36

18

40

22

28

7

28

11

0

3 2

75

0

5

10

15

20

25

30

35

40

45

Visits / Day

37%

28%

16%

10%

1%8%

Web Traffic Sources

Kamloops.ca Citizen Budget Direct Facebook CBC Google Other

Google

City of Kamloops.ca

Other

CBC

Citizen Budget -

Direct

Facebook

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VISITOR DEMOGRAPHICS

146

0

2

22

31

29

37

0 20 40 60 80 100 120 140 160

Age Range (Optional)Over 55 45 - 54 35 - 44 25 - 34

18 - 24 Under 18 Not Answered

6456

0 3

152

0

20

40

60

80

100

120

140

160

Gender (Optional)

Male Female Other Prefer not to Say Not Answered

2018 Supplemental Items

2018 Recommended Funding Sources –Supplemental Items

2018 – 2022 Supplementals Summary

https://www.kamloops.ca/city-hall/city-budget S:\FIN\ALL-Reports (a7)\2018\2018-2022 Budget\Feb 6 - Public Budget Meeting\February 6, 2018\290569_Input on 2018 Supplementals_GDL.docx February 5, 2018

2018 SUPPLEMENTALS

1. Heritage Commission Funding Increase - 2018 $4,250 one time - The Kamloops Heritage

Commission is requesting additional funds to distribute heritage brochures; attend the BC Heritage Conference; replace existing street signs pertaining to veterans; and allocate monies toward the advancement, awareness, and promotion of heritage education.

2. Riverside Park Outdoor Skating Rink - 2018 $50,000 one time - To develop an overall concept

plan, feasibility, and cost estimate for a public skating rink located in Riverside Park. To be followed by a new budget request for Council’s consideration with a possible start of construction in 2019.

3. Pacific Way Elementary School Gym Curtain - 2018 $10,000 one time - School District No. 73, in

partnership with the City, proposes to install a $25,000 curtain wall that would increase capacity and allow more use by students for physical education purposes and to increase community-programming opportunities. The City’s share would be $10,000.

4. Community Washrooms - 2018 $370,000 one time, $55,000 ongoing - Purchase and install two

Portland Loo washrooms in Kamloops (one in the downtown core and the other along the North Shore business district, specific locations yet to be determined).

5. Kamloops Fire Rescue Haz-mat Response - 2018 $45,000 one time - Kamloops Fire Rescue to

purchase a portable, stand-alone, four-season decontamination system for use in the field prior to sending civilians or firefighting personnel for medical treatment.

6. Westsyde Pool Service Level Change - 2018 $125,000 ongoing - The expanded operational

hours enable the facility to offer increased swim and fitness programs and other services. 7. Westsyde Pool Phase II - 2018 $50,000, 2019 $1,200,000 one time (over two years) - During

public engagement events, Council and residents were provided with an overview of repair costs required for both Phase I (building repair) and Phase II (building performance improvements). Phase II retrofits include updates to the heating, cooling, ventilation, electrical, and pool boiler systems.

8. Westsyde Pool Fitness Equipment - 2018 $35,000 ongoing - Based on residents’ feedback, the

fitness equipment is old and requires an increased level of repair and maintenance or replacement over the next few years.

9. Sandman Centre Heat Exchange - 2018 $90,000 one time - The Sandman Centre heat

exchanger heat pump system is used to heat the entire building, and it is nearing the end of its useful life and requires replacement.

10. Sandman Centre Exterior Power Upgrade - 2018 $75,000 one time - To provide funding for the

upgrades to the external shore power to the Sandman Centre to support professional concert operations and to reduce greenhouse gas emissions caused by diesel generators.

11. Transit Infrastructure Improvements - 2018 $60,000 one time - To fund the construction of a

Park and Ride in the Campbell Creek area, a medium-term priority and enhanced customer information distribution as identified as an improvement initiative.

12. Snow Clearing in Limited Access Laneways - 2018 $320,000 one time, $35,000 ongoing - To

fund snow removal from specific lanes in Kamloops that are used as the primary vehicle access to some residential properties.

https://www.kamloops.ca/city-hall/city-budget


2018 SUPPLEMENTALS

https://www.kamloops.ca/city-hall/city-budget S:\FIN\ALL-Reports (a7)\2018\2018-2022 Budget\Feb 6 - Public Budget Meeting\February 6, 2018\290569_Input on 2018 Supplementals_GDL.docx February 5, 2018

Department No. Supplemental Item Operating Capital Funding Source

Year Taxation Reserve Other

Parks, Recreation, and Cultural Services (PRCS)

1 Heritage Commission Funding Increase

One Time $4,250 X 2018

PRCS 2 Riverside Park Outdoor Skating Rink

One Time $50,000 TBD

X 2018 and 2019

PRCS 3

Pacific Way Elementary School Gym Curtain

One Time $10,000

X 2018

PRCS 4 Community Washrooms

Build Ongoing Maintenance

$55,000 $370,000 X

X 2018

Corporate Services and Community Safety

5 Kamloops Fire Rescue Haz-mat Response

One Time $45,000 X 2018

PRCS 6 Westsyde Pool Service Level Change

Ongoing $125,000 X

2018

PRCS 7 Westsyde Pool Phase II One Time $50,000 $1,200,000 X

X

2018 and 2019

PRCS 8 Westsyde Pool Fitness Equipment

Ongoing $35,000 X

2018

PRCS 9 Sandman Centre Heat Exchange One Time $90,000 X 2018

PRCS 10 Sandman Centre Exterior Power Upgrade

One Time $75,000

X 2018

Traffic and Transportation Section

11 Transit Infrastructure Improvements

One Time $60,000

X 2018

Public Works and Utilities 12

Snow Clearing in Limited Access Laneways

Ongoing (one-time capital)

$35,000 $320,000 X

2018



#

Cost

Class Description

Prior Year

Surplus * Gaming

Community

Works CARIP

Equipment

Reserve Taxation Tax Impact

2019 Community

Works

Council

Approval

1 O Heritage Commission 4,250

2 M Riverside Park Skating Rink 50,000

3 C Pacific Way Gym Curtain 10,000

4 C /O Community Washrooms * 370,000 55,000 0.05%

5 C KFR Haz-Mat 45,000

6 O Westsyde Pool Service Levels 125,000 0.12%

7 C / O Westsyde Pool Phase II 25,000 * 25,000 1,200,000

8 C /O Westsyde Pool Equipment 25,000 15,000 0.01%

9 C Sandman Heat Exchanger 90,000 *

10 C Sandman Power Upgrades 75,000

11 C Transit Park n Ride 60,000

12 O Snow Removal - Lanes 320,000 35,000 0.03%

84,250$ 115,000$ 505,000$ 75,000$ 320,000$ 230,000$ 0.22% 1,200,000$

* One Time Costs

O = Operating

C = Capital

M = Minor Capital

2018 Recommended Funding Sources - Supplemental Items

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1. Heritage Commission Funding Increase

Heritage Commission Funding Increase –The Kamloops Heritage Commission has requested additional funds to distribute heritage brochures; attend the BC Heritage Conference; replace existing street signs pertaining to veterans; and allocate monies toward the advancement, awareness, and promotion of heritage education.

35%

65%

Citizen Budget Results

Yes No

ACTUAL NUMBER OF VOTES

YES NO TOTAL

79 149 228

Parks, Recreation and Culture Amount Recommended Funding Source

One Time funding Request

2018 $4,250 Prior Year Surplus

2. Riverside Park Outdoor Skating Rink

Riverside Park Outdoor Skating Rink –To develop an overall concept plan, feasibility, and cost estimate for a public skating rink located in Riverside Park. To be followed by a possible new budget request for Council’s consideration with a potential start of construction in late 2019 or 2020.

55%45%


Yes No


YES NO TOTAL

143 117 260



2018 $50,000 Community Works Fund

Possible InfrastructureInvestment

2019 or beyond

TBD TBD

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3. Pacific Way Elementary School Gym Curtain

Pacific Way Elementary School Gym Curtain –School District No. 73, in partnership with the City, proposes to install a $25,000 curtain wall that would increase capacity and allow more use by students for physical education purposes and increase community-programming opportunities. The School District will contribute $15,000. The City’s share would be $10,000.

31%

69%


Yes No


YES NO TOTAL

71 159 230




Third Party Funding Source

2018 $15,000 School District 73

4. Community Washrooms

Community Washrooms –Purchase and install two Portland Loo washrooms in Kamloops (one in the downtown core and the other along the North Shore business district, specific locations to be determined). 55%

45%


Yes No


YES NO TOTAL

128 104 232



2018 $370,000 Community Works

Ongoing Operational Costs

2018 and beyond

$55,000 Taxation

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5. Kamloops Fire & Rescue Haz-mat Response

Kamloops Fire & Rescue (KFR) Haz-mat Response -KFR to purchase a portable, stand-alone, four-season decontamination system for use in the field prior to sending civilians or firefighting personnel for medical treatment.

70%

30%


Yes No


YES NO TOTAL

163 71 234

Corporate Services & CommunitySafety

Amount Recommended Funding Source



6. Westsyde Pool Service Level Change

Westsyde Pool Service Level Change –The expanded operational hours enable the facility to offer increased swim and fitness programs and other services.

51%49%


Yes No


YES NO TOTAL

119 116 235



2018 and beyond

$125,000 Taxation

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7. Westsyde Pool Phase II

Westsyde Pool Phase II –During public engagement events, Council and residents were provided with an overview of repair costs required for both Phase I (building repair) and Phase II (building performance improvements). Phase II retrofits include updates to the heating, cooling, ventilation, electrical, and pool boiler systems.

54%46%


Yes No


YES NO TOTAL

126 109 235


Design Study 2018 $25,000 Community Works

Additional Repairs and Maintenance


Upgrade 2019 $1,200,000 Community Works

8. Westsyde Pool Fitness Equipment

Westsyde Pool Fitness Equipment –Based on residents’ feedback, the fitness equipment is old and requires an increased level of repair and maintenance or replacement over the next few years. Expected revenue benefit due to growth of $5,000 per year

47%53%


Yes No


YES NO TOTAL

111 123 234



2018 and beyond

$25,000 Gaming (New Equipment)

2018 and beyond

$15,000 Taxation (Repairs & Maintenance)

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9. Sandman Centre Heat Exchange Replacement

Sandman Centre Heat Exchange –The Sandman Centre heat exchanger heat pump system is used to heat the building, and it is nearing the end of its useful life and requires replacement.

62%

38%


Yes No


YES NO TOTAL

138 85 223



2018 $90,000 Gaming

10. Sandman Centre Exterior Power Upgrade

Sandman Centre Exterior Power Upgrade –To provide funding for the upgrades to the external shore power to the Sandman Centre to support professional concert operations and to reduce greenhouse gas emissions caused by diesel generators.

55%45%


Yes No


YES NO TOTAL

127 102 229



2018 $75,000 CARIP

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11. Transit Infrastructure Improvements

Transit Infrastructure Improvements –To fund the construction of a Park and Ride in the Campbell Creek area, a previously identified medium-term priority and enhanced customer information distribution as identified as an improvement initiative. 63%

37%


Yes No


YES NO TOTAL

147 88 235

Traffic and Transportation Section Amount Recommended Funding Source


2018 $60,000 Community Works

12. Snow Clearing in Limited Access Laneways

Snow Clearing in Limited Access Laneways –2018 $320,000 one time, $35,000 ongoing - To fund snow removal from specific lanes in Kamloops that are used as the primary vehicle access to some residential properties.

Public Works and Utilities Amount Recommended Funding Source


2018 $320,000 Equipment Reserve


2018 and beyond

$35,000 Taxation

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