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The Coorong District Council

Ordinary Council Meeting Agenda 23 November 2010

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NOTICE OF COUNCIL MEETING

You are hereby advised that an Ordinary Meeting of The Coorong District Council will be held at the Tailem Bend Town Hall Function Centre on Tuesday 23 November 2010 commencing at 5.00pm.

Michael Boyd CHIEF EXECUTIVE OFFICER

A G E N D A

Tuesday 23 November 2010 Tailem Bend Town Hall Function Centre

(Murray Street, Tailem Bend) 5.00pm

Civic Prayer

Almighty God, help us to duly and faithfully carry out our numerous duties to the best of our judgement and ability for the advancement of this district and the benefit of all whom we are here to serve.

Amen Indigenous Acknowledgement

The Coorong District Council acknowledges the traditional owners of the land on which we meet.

First meeting of newly Elected Council In accordance with the Local Government Act 1999 Section 86(3) the Chief Executive Officer Mr Michael

Boyd will preside at the meeting until the Council has determined its Presiding Member in accordance with the business as listed.

1. UAPOLOGIES 2. PROCESS FOR THE FIRST MEETING OF COUNCIL ..........................................................G-1 3. ADVICE OF CANDIDATES ELECTED....................................................................................G-2 4. MEMBER’S DECLARATION OF OFFICE...............................................................................G-4 5. TERM OF OFFICE, TITLE OF PRINCIPAL MEMBER & APPOINTMENT OF PRINCIPAL MEMBER ......................................................................................................G-5 6. CONFIRMATION OF MINUTES.......................................................................................... ..G-12 7. DEPUTATION - Nil

8. BUSINESS ARISING / ACTION LIST

9. QUESTIONS 9.1 Questions with Notice .................................................................................................... Nil 9.2 Questions without Notice



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10. CORRESPONDENCE ITEMS, OFFICERS’ REPORTS & COMMITTEE MINUTES & MINUTES OF OTHER BODIES

Note: The page numbering is split between the sections ie. G = Governance, CC = Corporate &

Community, IA = Infrastructure & Assets, SD = Sustainable Development. 11. CHIEF EXECUTIVE OFFICER’S REPORT ..........................................................................G-13

1 Appointment of Deputy Principal Member ...................................................................G-13 2 Council meeting days and times ..................................................................................G-15 3 Template agenda for Ordinary Council meetings ........................................................G-18 4 Council Members allowance and benefits ...................................................................G-21 5 Completion of Primary & Ordinary returns...................................................................G-25 6 List of Campaign Donations.........................................................................................G-26 7 Elected Member – Information provided......................................................................G-27 8 Elected Member training session.................................................................................G-28 9 Delegations, Codes, Documents & Policies ................................................................G-30 10 Appointment of Committee Delegates .........................................................................G-32 11 2009/10 Annual Report ................................................................................................G-41 12 Conflict of Interest provisions.......................................................................................G-43

LAST PAGE ................................................................................................................G-43 12. COMMITTEE & OTHER BODIES’ MINUTES. ......................................................................G-44

1 Meningie Cemetery Committee Minutes 14 September 2010.....................................G-44 2 Tintinara Development Group Minutes 1 November 2010 ..........................................G-47 3 Tailem Bend Town Hall Committee Minutes 2 November 2010..................................G-50

LAST PAGE.................................................................................................................G-53 13. CORPORATE & COMMUNITY REPORT ............................................................................ CC-1

1 Monthly Finance Report to 31 October 2010.............................................................. CC-1 2 2010 Council Office Christmas/New Year closure...................................................... CC-2 3 Community Needs Analysis – Draft Interim Issues Paper .......................................... CC-3 4 2010/11 Round 1 submissions – Community Events, Grants & Donations.............. CC-20

LAST PAGE.............................................................................................................. CC-22 14. INFRASTRUCTURE & ASSETS REPORT

No Items to Report

15. SUSTAINABLE DEVELOPMENT REPORT..........................................................................SD-1 1 LGA Community Renewable Energy Pilot Program ....................................................SD-1

LAST PAGE.................................................................................................................SD-3

16. CONFIDENTIAL ITEMS .......................................................................................................... C-1 1 Local Action Plan Vehicle .............................................................................................. C-1

17. INFORMATION DOCUMENT........................................................ UNDER SEPARATE COVER

18. CLOSURE



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Gov = Governance CC = Corporate & Community IA = Infrastructure & Assets SD = Sustainable Development

Minute Details Action Dept Review Minute Action List 2010/2011

434/10 SUPPORT FOR KEITH HOSPITAL Moved Cr. Harkness, Sec. Cr. Klitscher that Council support the Keith & District Community Hospital on their quest to regain funding support from the State Government.

Letter sent to Keith Hospital 22/10/10

Gov Completed

435/10 SECTION 52 & 102, HUNDRED OF CONNEYBEER Moved Cr. Simmons, Sec. Cr. Klitscher that Council support the Coorong CFS Group in having the Sections 56 & 102, Hundred Conneybeer dedicated for Coonalpyn CFS Brigade purposes.

Land Management Corporation to advise as the land becomes available

SD Upon receipt of

notification from Land

Management Corporation

436/10 NARRUNG ROAD BIKE - FOOTPATH Moved Cr. Bland, Sec. Cr. N Jaensch that Council place the sealing of the Narrung Road footpath to be considered for inclusion in the 2011/12 budget.

Noted for 2010/11 Budget deliberations

IA Completed

437/10 WILLOW STREET REDEVELOPMENT ACKNOWLEDGEMENT Moved Cr. N Jaensch, Sec. Cr. Wright that Council acknowledge the work of staff & community members who have contributed to the construction & completion of Willow Street, Tailem Bend, and a letter of thanks be sent on behalf of Council.

Compiling list of volunteers & community members. BBQ planned as thank you.

Gov/IA Dec/10

438/10 RICHARDSON ROAD Moved Cr. Simmons, Sec Cr. Klitscher that if environmental approvals are not obtained by 1/5/2011 for Richardson Road, that the following roads be considered as its replacement in the 2010/2011 re-sheeting program; Freak Road 2.5km $55,640 Frost Road 2.5km $64,200 Pink Road 2km $64,200 Hurtles Well Road 1km $53,500 Lake Albert Road 2.5km $55,640 TOTAL $293,180

Noted for 2010/11 Budget deliberations.

IA Completed

440/10 NOTICE OF MOTION – CR. PE SIMMONS Moved Cr. Simmons, Sec. Cr. Harkness that costings be obtained and the items below be placed on the draft 2011/12 budget for; 1. A disability access toilet at the Peake Hall,

toilets which Council are responsible for. 2. An additional 600 meters of sealed road

adjacent to the Coomandook Area School heading east on the Parkin Hall Road.

3. A pedestrian crossing for children, from the North to South side of the Parkin Hall Road near the Community Library entrance and associated footpath towards the Dukes Highway.

Noted for 2010/11 Budget deliberations.

IA Completed



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441/10 LAKE ALBERT WATER FESTIVAL WEEKEND 27/28 NOVEMBER 2010 Moved Cr. Wright, Sec. Cr. N Jaensch that Council 1. receive and note the report from the Chief

Executive Officer concerning the Lake Albert Water Festival Weekend to be held in Meningie on 27 and 28 November 2010;

2. acknowledge and support the Lake Albert Water Festival Weekend by providing, similar to other community events previously supported by Council, in-kind management, supervisory, labour and management assistance, including the supply, installation and removal of rubbish, MOCA tent and similar structures retained by Council;

3. support the application by the Meningie Progress Association of a permit for the consumption of alcohol in the Meningie foreshore dryzone for the purposes of the event;

4. delegate to the CEO the authority to consider, and approve as he deems appropriate, any other reasonable support to ensure the success of the community function.

Noted Ongoing Correspondence support finalised. Ongoing

IA

SD

Gov

Completed Dec/10 Completed Dec/10 Completed

445/10 ACKNOWLEDGEMENT LOWER LAKES & COORONG INFRASTRUCTURE COMMITTEE Moved Cr. Simmons, Sec. Cr. Bland that Council acknowledge, thank & congratulate the Lower Lakes & Coorong Infrastructure Committee on its continuous efforts over the last four years.

Letter sent to LL&CIC Chairperson 22/10/10

Gov Completed

446/10 TINTINARA DEVELOPMENT GROUP MINUTES OF MEETING 06 SEPTEMBER 2010 Moved Cr. Harkness, Sec. Cr. N Jaensch: 1. That Council receive the minutes from the

Tintinara Development Group meeting held on September 6

th 2010.

2. That a review of the Terms Of Reference be conducted.

Ongoing Gov Jan/11

448/10 BEDFORD SITE ASSETS Moved Cr. Simmons, Sec. Cr. Bland that the list of the remaining assets at the Bedford Site be considered at the November Council meeting with appropriate method of use or disposal.

IA

449/10 TINTINARA DEVELOPMENT GROUP MINUTES OF MEETING 5 OCTOBER 2010 Moved Cr. Harkness, Sec. Cr. A Jaensch that: 1. Council receive the minutes from the

Tintinara Development Group meeting held on October 5

th 2010.

2. The Tintinara Development Group apply to Council to erect a RSL Memorial on the

Discussions continuing

IA/SD Feb/11



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preferred site. 3. The Tintinara Development Group apply to

Council for permission to apply funds for the RSL Walking Trail signs, Memorial and Flagpole from the Anzac Day Commemoration Fund.

454/10 ALLOTMENT 1, DEPOSITED PLAN 75214 HUNDRED OF PEAKE Moved Cr. Simmons, Sec. Cr. Klitscher that the Draft Management Plan for Community Land for Allotment 1 Deposited Plan 75214 in the area named Peake being Certificate of Title Volume 6007 Folio 494, be placed on public display for a period of 21 days for comment, in accordance with Councils Public Consultation Policy.

Advertised IA December Council Meeting

455/10 BLACK SPOT PROGRAM 2011-2012 Moved Cr. Wright, Sec. Cr. N Jaensch that Council considers potential roads for nomination under the 2011-2012 State Black Spot Program in accordance with the relevant guidelines.

IA

456/10 DRAFT MANAGEMENT PLAN FOR COMMUNITY LAND FOR ALLOTMENT 50, DEPOSITED PLAN 82853, HUNDRED OF SANTO IN THE AREA NAMED COORONG BEING CERTIFICATE OF TITLE VOLUME 6053 FOLIO 864 Moved Cr. Simmons, Sec. Cr. Klitscher that the Draft Management Plan for Community Land for Allotment 50 Deposited Plan 82853, Hundred of Santo in the area named Coorong being Certificate of Title Volume 6053 Folio 864, be placed on public display for a period of 21 days for comment, in accordance with Councils Public Consultation Policy.


457/10 ALLOTMENT 107,108, 109 & 110 MCINTOSH WAY IN THE AREA NAMED MENINGIE, HUNDRED OF BONNEY (MCINTOSH WAY RESERVES) Moved Cr. Bland, Sec. Cr. Simmons that the Draft Management Plan for Community Land for Allotments 107, 108, 109 & 110 Deposited Plan 83982, in the area named Meningie, Hundred of Bonney being Certificates of Titles Volume 6064 Folios 298, 299, 300 & 301 respectively be placed on public display for a period of 21 days for comment, in accordance with Councils Public Consultation Policy.


458/10 WILLOW STREET (TAILEM BEND) – ROAD PROCESS ORDER Moved Cr. A Jaensch, Sec. Cr. N Jaensch that: 1. Council make a road process order

pursuant to section 15 of the Roads (Opening and Closing) Act 1991 of the whole of Willow Street, between Murray Street and Railway Terrace Tailem Bend;

Road Process Order signed by Mayor & Deputy CEO & sent back to Veska & Lohmeyer 21/10/10

IA



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2. That Council authorise the Mayor and Chief Executive Officer to sign and seal the Road Process Order documentation to permanently close Willow Street, Tailem Bend from Murray Street to Railway Terrace, Tailem Bend to enable the documentation for be forwarded to the Minister to formally close Willow Street, Tailem Bend in accordance with the Road Process Order under the Roads (Opening and Closing) Act, 1991.

464/10 ACKNOWLEDGEMENT TO MRS JOSIE SCHUBERT Moved Cr. Simmons, Sec. Cr. Harkness that Council write a letter of thanks to Mrs Josie Schubert in acknowledgement of her many years of service to cleaning the Coomandook toilets.

Letter sent to Mrs Josie Schubert on 22/10/10

CC Completed

386/10 September

NOTICE OF MOTION – CR. SU BLAND Moved Cr. Bland Sec. Cr. N Jaensch that: 1. That the Environarc Master Plan as

endorsed by Council in July 2010, for the local business precinct and Lions Park of Meningie, be progressed to community consultation to provide an effective blue print for both the community and council to work on in the near future.

2. That Council take into account the feedback given by the community in finalising the Environarc Master Plan.

3. That community consultation be done in conjunction with the Meningie Progress Association and the Meningie Lions Club immediately following the Caretaker period in the first instance and then to a public meeting as required.

AMENDMENT Moved Cr. Wright Sec. Cr. Klitscher that the item be held over until the November meeting to allow the Director of Infrastructure & Assets to gain costings & budget requirements

Continuing discussions.

IA Nov

396/10 September

2010 ELECTED MEMBER AND STAFF CHRISTMAS FUNCTION Moved Cr. Harkness Sec. Cr. Klitscher: 1. That Council host a combined elected

member and staff Christmas function on Thursday 16 December 2010, at the Tintinara Bowling Club.

2. That appropriate office closure public notification is arranged from 12.00noon – 5.00pm on Thursday 16 December 2010.

Venue booked, catering ordered.

CC N/A

397/10 September

AUSTRALIAN SCHOOL BASED APPRENTICESHIP (ASBA) PLACEMENT Moved Cr. A Jaensch Sec. Cr. Bland: 1. That Council endorse the placement of a

Meningie Area School student in an Australian School Based Apprenticeship.

2. That the net cost of approximately

Documentation finalised. Student commenced Tuesday 5 October 2010.

CC N/A



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$6,000 be absorbed in the Asset Services Operational Budget.

3. That the Director Corporate and Community be given delegated authority to sign the agreement documents between Council, the registered training provider and Trade Schools for the Future.

399/10 September

RURAL PROPERTY ADDRESSING Moved Cr. Klitscher Sec. Cr. Wright that Council authorise the costs associated for providing the numbering and naming of roads for the Rural Property Addressing project be included in the 2010/11 Budget.

Letters prepared and forwarded to Salmat for distribution to affected ratepayers.

IA Letters should be sent by Salmat on 12/11/2010

402/10 September

MINUTE ITEM 316/10 – MENINGIE TOWNSHIP PROPOSED SPEED ZONE RESTRICTIONS Moved Cr. Bland Sec. Cr. N Jaensch that Council: 1. facilitate a meeting by inviting DTEI to a

community meeting in Meningie to discuss the speed zone restrictions in the township, as soon as possible after the conclusion of caretaker period.

2. do not accept the current proposal from DTEI.

Letter sent to DTEI inviting them to community meeting

IA Ongoing

403/10 September

MENINGIE PLAYGROUND PROPOSAL Moved Cr. Bland Sec. Cr. Wright that Council: 1. approve the proposal in principle, subject

to receiving all the necessary external approvals.

2. discussions be entered into with regards to the location of the playground

3. be consulted & have final say in relation to the items of equipment that may be considered for purchase.

Letter sent, M Cunneen liaising with S Prendergast

IA Ongoing

323/10 August

MENINGIE AERODROME MANAGEMENT COMMITTEE Moved Cr. Simmons Sec. Cr. N Jaensch that a report be prepared in regard to the management of the Meningie Aerodrome Committee formation as a Section 41 committee including Terms of Reference.

Awaiting S41 TOR templates from LGA and other councils

Gov October

334/10 August

AUSTRALIA DAY Moved Cr. Simmons Sec. Cr. N Jaensch that Council endorse the 2011 Australia Day Award nomination date to open on 1 October 2010 and close on 30

November 2010, with Council

determining the award recipients at the December 2010 Council Meeting.

Nominations sought; report to December meeting

Gov December 2010

338/10 August

TINTINARA DEVELOPMENT GROUP MINUTES OF MEETING 02 AUGUST 2010 Moved Cr. Richardson Sec. Cr. Harkness that Council: 1. grant consent to extend the Walking Trail in

the triangle and provide the required rubble for the project and agree to the planting of more trees on the western side of the

Budget implications being investigated regarding requested items

IA November 2010



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Triangle next to the old crusher site. 2. That Council investigate the installation of

black water pump out and dump point at Tintinara.

3. That Council place larger signs at each end of town and at the Dog Park alerting public that such a Park exists and is clearly seen.

4. That Council place two cement picnic tables opposite the Motel and Post Office where people passing through stop to eat and purchase locally.

342/10 August

PANGARINDA ARBORETUM – 2009/10 ANNUAL REPORT, 2010/11 BUDGET, SHOWCASE AND AWARD CELEBRATIONS Moved Cr. Wright Sec. Cr. Bland that Council: 1. receives the 2009/10 Pangarinda Arboretum

Committee Annual Report. 2. formally acknowledges and congratulates

Kaye Bartlett on the receipt of the Ivan Holliday Medal.

3. endorse the actions of the Manager Corporate Services in approving the 2010/11 Budget for the Pangarinda Arboretum.

4. authorise Manager Corporate Services to negotiate the use of Council’s existing resources to assist with preparations for the showcase to be held at the Pangarinda Arboretum on 21 November 2010.

Letter of acknowledgement forwarded to Kaye Bartlett from Mayor. Committee advised, support ongoing.

CC Oct 2010

343/10 August

COMMUNITY EVENTS, GRANTS AND DONATIONS - 2010/11 ROUND ONE Moved Cr. A Jaensch Sec. Cr. N Jaensch that due to Council being in Caretaker mode from 21 September 2010, expressions of interest in accordance with Council’s Community Events, Grants and Donations Policy be called in September, and determined at the November Council meeting.

Submissions currently open.

CC Nov 2010

345/10 August

LAKE ALBERT FISH MANAGEMENT (MINUTE ACTION ITEM 009/10) Moved Cr. Wright Sec. Cr. N Jaensch that Council commit to assisting in the clean up of any potential fish kill in Lake Albert by providing a receptacle for fish carcasses only, and that community members and Council employees should not be exposed to health issues relating to the removal of the fish carcasses or bins.

Nil until further notice

CC NA

347/10 August

TAILEM BEND CRICKET CLUB – PROPOSAL TO RESTABLISH Moved Cr. Simmons Sec. Cr. N Jaensch that Council; 1. Support ‘in principle’ the reformation of the

Tailem Bend Cricket Club. 2. Provide a no interest loan from its own cash

reserves for the purpose of assisting the Club to construct a cricket pitch on the Tailem Bend Oval and for costs associated with drafting a lease for use of the oval,

Lease prepared and sent to the clubs for execution.

CC November 2010



9

subject to: a. The club forming a committee and reforming

at the Annual General Meeting to be held on 22 August 2010.

b. The club entering side(s) in the Murray Towns Cricket Association for the 2010-11 Season.

3. Draft a lease/license/agreement for the use of the oval, subject to:

c. Receiving agreement from the Tailem Bend Football Club regarding the terms of the lease/license/agreement regarding the use of the oval.

4. Delegate the Mayor and CEO to affix Council seal to the lease/license/ agreement subject to no objections being received during the public consultation period.

355/10 August

MINUTE ITEM 413/09 – MENINGIE UNDERGROUND STORAGE TANK Moved Cr. Wright Sec. Cr. Harkness that Council continue to pursue resolution of Minute Item 413/09.

Further action will need to be undertaken by new staff in Asset Services

IA November 2010

359/10 August

MINUTE ITEM 229/08 – TRUCK PARKING Moved Cr. Bland Sec. Cr. Simmons that Council continue to consult with the South Australian Road Transport Association regarding truck parking bays within the Council area including the Princes and Mallee Highways.

Consultation to occur by new staff in Asset Services

IA November 2010

296/10 July

SA TOURISM - REGIONAL COMMITTEE FUNDING CONTRIBUTION Moved Cr. Richardson Sec. Cr. Harkness that Council agree to contribute to a six month extension of the funding agreement between SA Tourism, Limestone Coast Tourism, and The Coorong District Council.

Letter advising SA tourism of outcome.

Gov Review December 2010

Minute Details Action Dept Review Minute Action List 2009/2010

240/10 June

TINTINARA AIRFIELD MANAGEMENT COMMITTEE – USE OF ALLOTMENT 81 IN DEPOSITED PLAN 73100 HUNDRED OF COOMBE That Council: 1. Endorse the actions of the Chief Executive

Officer in giving permission for the Tintinara Airfield Management Committee to commence grazing and cropping Allotment 81 in Deposited Plan 73100 Hundred of Coombe.

2.That Council review the Terms of Reference of the Tintinara Airfield Management Committee to include the management of Allotment 81 in Deposited Plan 73100 Hundred of Coombe.

Committee reviewing Terms

of Reference

Gov Ongoing



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Minute Details Action Dept Review 247/10 June

LONG TERM OFFICE ACCOMMODATION WORKING PARTY MINUTES FROM 28 MAY 2010 That Council receive the minutes from the Long Term Office Accommodation Working Party meeting held on 28 May 2010 and adopt the following position relating to the proposal for new office accommodation in Tailem Bend: 1. That the Council locate the proposed new office at 101 Railway Terrace, Tailem Bend at the site of the shops owned by Council adjacent to the former customer service centre at 95 Railway Terrace. 2. That the new building be only for council office accommodation with the flexibility in design for possible future community needs. 3. Council authorise the committee to conduct further investigations and to commission concept drawings. 4. Subject to Council not supporting this option, the Council request that the Committee investigate the second option of 93a Railway Terrace being considered for purchase and being further developed.

Awaiting concept drawings before convening sub

committee

Gov Ongoing

266/10 June

REPORT ON THE INVESTIGATIONS INTO THE POSSIBLE PURCHASE OF A PORTION OF THE ANGLICAN CHURCH LAND IN TINTINARA Moved Cr. Harkness Sec. Cr. Bland that Council discuss with the Anglican Church if they are prepared to pay the associated costs for the boundary realignment.

Awaiting letter from the Anglican Church advising

their position. They have

advised that the letter will be

forwarded by end October 2010

IA Ongoing

272/10 June

COORONG COMMUNITY LINKS ADVISORY GROUP TERMS OF REFERENCE That Council further consult with regard to the needs of communities across the Council area, prior to the Coorong Community Links Advisory Group Terms of Reference being adopted by Council.

Community Service Needs

Analysis commenced as

per Council minute 170/10

information reports to June

Council meeting.

Further clarification

required as to aim of Minute Item

272/10.

SD December 2010

278/10 June

DRAFT MANAGEMENT PLAN – SECTIONS 181, 145 AND LOT 51, HUNDRED OF COOMBE (TINTINARA WALKING TRAIL) That Council investigate drafting a Management Plan for Sections 181 and 145 and Lot 51 Hundred of Coombe.

There is a management plan already in place.

A new one cannot be completed

without following the appropriate

steps in the Local Government Act

SD November 2010



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Minute Details Action Dept Review 196/10 May

TINTINARA AIRFIELD MANAGEMENT COMMITTEE MINUTES FROM 3 DECEMBER 2009 That Council receive the minutes from the Tintinara Airfield Management Committee meeting held on 3 December 2009. That Council adopt the following recommendations from the Committee: 1. Coorong District Council organises appropriate signage for toilet and contact for fuel and service by prior arrangement. 2. Coorong District Council funds a plaque for appreciation and recognition of the work done by Mr. Lomond Luhrs. 3. Recommend that runway 05 be painted and we need to find out size requirements. 4. Accepting terms of reference and minutes will go to council and endorse Tintinara Airfield Management Committee. 5. Suggestion to Coorong District Council that they are approached and when they upgrade spot spraying equipment the old sprayer could be donated to Tintinara Airfield Management Committee. 6. Recommend that Coorong District Council act on safety report.

Works ongoing

Plaque has arrived

Works ongoing

Will be assessed as part of plant

review.

Prioritised works to commence July

2010.

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November 2010

Complete

November 2010

November

2010

Dec 2010

Oct 2010

197/10 May

TINTINARA AIRFIELD MANAGEMENT COMMITTEE MINUTES FROM 29 APRIL 2010 That Council receive the Airpark Concept Considerations for the Tintinara Airfield document dated 29 April 2010. Adopt the following recommendations from the Committee: 1. That Council approve the installation of the modified Keith landing lights at the Tintinara Airfield. 2. That Council purchase the surplus Keith Airfield landing lights for $550 and reinstall them at the Tintinara Airfield with an updated solar system for an all up cost of $5000 (option 3 of costing provided). 3. That Council investigates the concept of an Airpark Residential & Industrial allotment on the vacant land on Lot 81 at the Tintinara Airfield. 4. That Council contact Aerotech to ask permission for air traffic public use of their toilets so appropriate signs could be erected to where they are located. 5. That Council have signage made to display in the aircraft parking area contact names and number for aircraft traffic, fuel requirements, and toilet area. 6. That if Council has a surplus spot sprayer for weeds that it be made available to Tintinara Airfield Committee for small areas of weed control.

Council approved.

Funds committed.

Investigations commenced

Works commence

.

Works commence

Will be assessed as part of plant

review.

IA

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Completed

Completed

November 2010

Sep 2010

November 2010

December 2010



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Minute Details Action Dept Review 200/10 May

STRATEGIC ASSET MANAGEMENT COMMITTEE 4 May 2010 That Council receive the minutes from the Strategic Asset Management Committee meeting held on 4 May 2010. Adopt the following recommendations: 1. that Council organise a celebratory event to mark the completion of the sealing of the full length of Poltalloch Road.

Further information being

sought from elected members.

IA

November 2010

222/10 May

PART 3 OF MINUTE ACTION ITEM 170/10 – COUNCIL WORKSHOP 2. That Council reviews its current assistance and

maintenance of ovals and investigate how it can deliver support more consistently and equitably to all sporting clubs and venues across the district.

Review to

commence Aug 2010.

IA

Dec 2010

033/10 Feb

TOURISM SIGNAGE That Council review the Murraylands Tourist Services Road Signage report 2007 in conjunction with the Southern Australia Touring Route 2007 Signage Audit, reporting back with recommendations to full Council within the next 12 months. That the report addresses, but is not limited to: 1. Signage that is and takes into account:

• Directional • Consistency • Safety • Clear • Visibility • Attractive • Tourist Route identification

2. That the communities are consulted in relation to Community and Tourism Business related signage needs.

3. That a costing of all recommendations be include.

Report to be

prepared.

Draft report on Tourism and

Service Signage Guidelines completed.

SD

Feb 2011

018/10 Jan

STREETLIGHTING MENINGIE That a report be prepared on costs of converting the older style street lighting to the new standard on the northern end of Princes Highway Meningie.

Report commenced

IA Sept 2010

413/09 Dec

MENINGIE UNDERGROUND STORAGE TANK That Council vigorously pursue the owner / previous operator of the underground storage tank at the junction of Albert Road and Princes Highway, Meningie

Refer Minute

355/10

IA

Ongoing



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Minute Details Action Dept Review 316/09

Oct REVIEW OF WASTE AND RECYCLING COLLECTION AND DISPOSAL SERVICES that Council, through its Strategic Asset Management Committee: 1. Undertake a review of the provision of

Council’s waste and recycling collection and disposal services for its ratepayers, residents and business operators across the entire Council area, prior to the formulation of the 2010/2011 budget.

See minute for full details.

Review to be commenced. Will

need to be completed by February 2011

IA

Feb 2011

318/09 Oct

WELLINGTON WEIR DECISION DEFERRAL that Council write to the Federal Minister for the Environment, requesting that he visit Meningie and undertake a joint inspection tour of the Lower Lakes and Coorong with Council and key community representatives.

Letter sent; review correspondence

forwarded; outcome of

Federal election now delaying

outcome

GOV Ongoing

271/09 Aug

POLTALLOCH ROAD - ROAD PROCESS ORDER That Council: 1. Commence the road process as required

under Section 5 of the Roads (Opening and Closing) Act 1991, for the opening and closing of sections of Poltalloch Road.

(see minute for full details)

Process commenced.

IA

Ongoing

Minute Action List 2008/2009

084/09 March

NARRUNG FERRY That a report on the long term financial cost of access to Narrung and Raukkan via Poltalloch Road be presented to Council.

Awaiting report from HDS

regarding several options

IA November 2010


043/08 Mar

KUNGAN YUNNUN AGREEMENT Council authorise the Mayor and the Chief Executive Officer to sign the Kungun Ngarrindjeri Yunnan agreement. Council fly the Aboriginal flag observing flag protocols, at each of its Council offices.

Agreement resolved.

Flag poles to be

appropriately located.

Agreement to be

signed at an agreed future

date.

GOV Ongoing


154/06 DRAFT POLICY HIRING OF COUNCIL FACILITIES That the revised Hiring of Council Facilities policy be presented back to Council.

New Asset Services Manager

Responsibility

IA Ongoing



G-1

2. PROCESS FOR THE FIRST MEETING OF COUNCIL

Strategic Plan 4 Governance Other Documents Local Government Act 1999 Statutory Requirement

Yes

Financial Implications N/A Author of Report Governance Officer Officers Consulted CEO ESD Impact/Benefit:

Economic N/A

Social N/A Environmental N/A

Recommendation The report Process for the first Meeting of Council be received and noted.

REPORT In accordance with the Local Government Act 1999, the Chief Executive Officer is required to convene the first meeting of the Council following a general election. The Act provides at Section 86 (3) that the Chief Executive Officer will preside at the meeting until the Council has chosen a Chairperson/Presiding Member/Mayor, where the Council is required to do so i.e. where there has not been a Mayor elected by the electors.



G-2

3. ADVICE OF CANDIDATES ELECTED (Attachment Page G-3)

Strategic Plan 4 - Governance Other Documents Local Government Act 1999; Local

Government (General) Regulations 1999 Statutory Requirement

Yes


Economic N/A

Social N/A

Environmental N/A

Recommendation The report of Candidates Elected be received and noted by Council.

REPORT The following advice on the outcome and declarations made for the Council election held on 13 November 2010 has been received from the Deputy Returning Officer, Electoral Commission of South Australia, for the Coorong District Council. The Deputy Returning Officer for this Council advised that the following declarations for the Coorong District Council were made on 13th November 2010 at the conclusion of the elections for the Coorong District Council. In accordance with the rules for the conduct of a proportional representation count as prescribed by Section 48 (1) of the Local Government (Elections) Act 1999, the following candidates have been declared elected : Lakes Ward (3 members required) Sharon BLAND (elected)

Roger John STROTHER (elected) Andrew Graham DAWES (elected)

Parks Ward (2 members required) Jeff ARTHUR (elected unopposed) Jeffrey KLITSCHER (elected unopposed

Mallee Ward (4 members required) Neville Ross JAENSCH (elected unopposed) Lachlan John McKINNA (elected

unopposed) Robert SIMCOCK (elected unopposed)

Peter WRIGHT (elected unopposed)



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Election Results 2010 The following provisional election results are published by the Local Government Association based on information supplied by the Electoral Commission of SA. THE COORONG DISTRICT COUNCIL Election of 2 Councillors for Parks Ward Formal Votes 0 Quota 0

Candidate First Preferences Votes Result ARTHUR, Jeff (Tank) Elected Unopposed KLITSCHER, Jeffrey Elected Unopposed

Election of 3 Councillors for Lakes Ward Formal Votes 674 Quota 169

Candidate First Preferences Votes Result BLAND, Sharon 244 Elected 1 STROTHER, Roger 185 Elected 2 SCOBIE, Keith L 71 DAWES, Andrew Graham 174 Elected 3

Election of 4 Councillors for Mallee Ward Formal Votes 0 Quota 0

Candidate First Preferences Votes Result JAENSCH, Neville Ross Elected Unopposed McKINNA, Lachlan John (Locky) Elected Unopposed SIMCOCK, Bob Elected Unopposed WRIGHT, Peter Elected Unopposed



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4. MEMBER’S DECLARATION OF OFFICE

Strategic Plan Governance 4.12.1 Other Documents Local Government Act 1999; Local

Government (General) Regulations 1999 Statutory Requirement

Yes

Financial Implications Yes Author of Report Governance Officer Officers Consulted CEO ESD Impact/Benefit:

Economic N/A

Social N/A

Environmental N/A

Recommendation The Member’s Declaration of Office report be received.

REPORT In accordance with Section 60 of the Local Government Act 1999, (a) a member must make an undertaking under that section in the form set out as

Form 2; and (b) the undertaking must be made before a justice of the Peace or some other

person authorised to take declarations under the Oaths Act 1936. The following Councillors have made and subscribed to the Declaration required on before taking office, made before Michael Allen Boyd, a Justice of the Peace in and for the State of South Australia, on Tuesday 23 November 2010. :

Neville Ross Jaensch Lachlan John McKinna

Robert Simcock Peter Wright Jeff Arthur

Jeffrey Klitscher Sharon Bland

Roger John Strother Andrew Graham Dawes



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5. TERM OF OFFICE, TITLE OF PRINCIPAL MEMBER AND APPOINTMENT OF PRINCIPAL MEMBER

Strategic Plan 4 – Governance Other Documents Local Government Act 1999 Statutory Requirement

Yes


Economic N/A

Social N/A

Environmental N/A

Recommendation 1. Term of office

That the term of office for the position of Principal Member for the Coorong District Council be for a period of ……………………

2. Title of Principal Member The title for the Principal Member of the Coorong District Council be

Mayor 3. Method of appointment Option 1 That Council accept a process of choosing a Principal Member by motion and resolution. Or Option 1a That Council chose a Principal Member by taking an indicative vote to determine the preferred person, followed by a motion and resolution to appoint that person to the position of Principal Member. Or Option 2 That Council accept the method of choosing a Principal be by an election process. That the method of election be by (either a or b) :

(a) show of hands – note that using a show of hands effectively rules out the option of preferential voting; or

(b) secret ballot – the CEO will invite staff members present to



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assist in the process by distributing voting slips, collecting them and scrutinizing the votes.

3. Supporting resolution Option 1 (should Council propose appointment by resolution) 3.1 That Councillor ……………………………be appointed as Principal Member of the Coorong District Council. (This will apply to both option 2.1 and 2.1a. However should option 2.1a be considered as the appropriate process there will need to be a prior resolution) That in selecting the Principal Member for the Coorong District Council, the following process will be used: The CEO will take an indicative vote from members in a similar way to that outlined in example 1 or example 2 (as noted in the report). Option 2 (should Council propose an election process) That Council accept :

(a) The first past the post voting where two candidates accept nominations; and

(b)(1)In the event that more than two candidates accept nomination, that the method of voting be (delete which is not applicable) first past the post/preferential voting (with preferences indicated by marking the voting slip 1, 2, etc) and the elimination of the member receiving the lowest vote/s cast with redistribution of the preferences of these votes until a member achieves a majority of the total votes cast; or

(b)(2) exhaustive ballot. That upon completion of the vote Council will, by resolution, appoints the successful Councillor as its Principal Member.

REPORT In accordance with Section 51 –of the Local Government Act 1999, Principal Member, (1) A council may be constituted –

a. On the basis that the principal member is to be appointed or elected as a representative of the area as a whole (in which case the principal member is to be called a mayor); or



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b. On the basis that the principal member is to be chosen by the members of the council from amongst their own (in which case the principal member may be called chairperson, or have another title, as the council decides.

(2) The term of office of a chairperson must not exceed 4 years (3) If a council has a mayor, there may also be, if the council so resolves, a

deputy mayor and if a council has a chairperson, there may also be, if the council so resolves a deputy chairperson.

(4) If there is to be a deputy mayor or deputy chairperson, he or she will be chosen by the members of the council from amongst their own number and will hold office for a term determined by the council.

The term must not exceed 4 years.

As the Principal Member of the Council, the role of the Mayor, once chosen, is set out at Section 58 of the Local Government Act 1999,and includes:

• To preside at meetings of the Council; • If requested, to provide advice to the Chief Executive Officer between Council

meetings on the implementation of a decision of the Council; • To act as principal spokesperson of the Council – unless the Council has

appointed another person to act as its spokesperson; • To exercise other functions of the Council as the Council determines; and • To carry out civic and ceremonial duties of the office of the principal member.

In addition, a Chairperson as principal member of the Council must also:

• Preside at a Council meeting, if present at a meeting of electors and available to preside (Pursuant to Section 93(5) of the Act); and

• If appointed by Council , serve as an ex officio member of a Council committee (pursuant to Section 41(6) of the Act).

Guidelines for Choosing a Chairperson

Whilst the decision to publicly identify or agree to a list of desirable qualities of a Chairperson rests with Council, members may nevertheless wish to consider various factors prior to the selection taking place. The following information is provided by the Local Government Association.

Factors could include a person’s:

• Expertise in chairing meetings of Council (if past experience exists), committee, and other organisations, public and private;

• Understanding of the prescribed meeting procedures as they relate to Councils;

• Ability to preside efficiently, firmly and fairly over Council meetings; • Ability to manage conflict and differing opinions;



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• General understanding or an ability to quickly gain an understanding of relevant legislation, strategic and operational plans and business that Council deals with;

• Ability and availability to represent and have an affinity with the community as a whole;

• Ability and availability to represent the Council in the presence of members of Parliament, dignitaries and peers;

• Interest and availability in attending functions, activities and seminars to assist in the social and economic grown of the community;

• Leadership, social and communication skills; • Ability to be impartial and fair to all speakers when chairing the meetings; and • Relationship with the Chief Executive Officer, directors/departmental

managers and staff of the Council – while the roles of each are quite separate, good community between the parties assists in the smooth running of the Council.

This list is not exhaustive and there may be others that individual Councils may wish to add.

As the Coorong District Council is currently constituted to choose a Chairperson as its Principal Member (Mayor), this person must be chosen from amongst the members of Council. The Chief Executive Officer must preside over the meeting until the matter of the selection of the Chairperson is decided. There are a number of procedural and incidental matters that need to be considered prior to that selection taking place. Listed below are those matters which the meeting is asked to consider, and where listed, decide the matter. Whilst some aspects will only apply infrequently, nevertheless this report seeks to establish the rules to apply if those circumstances prevail, rather than debating such an issue during the process. 1. Term of office of Principal Member

The Council can make an appointment for a 4 year period or such lesser period as it chooses, for example 1 or 2 years. A shorter period requires the Council to make a further appointment when the term expires. The previous appointment for the position of Mayor at the Coorong District Council, was for 2 years. 2. Title of Principal Member

Council Principal Member, has in the past held the title of Mayor. 3. Choosing a Principal – by election or resolution

The Local Government Act 1999 does not stipulate a method to use in choosing a Chairperson.



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If Council chooses –

(a) to appoint by resolution, then the appointment can be revoked by subsequent resolution revoking a resolution are complied with, or

(b) an election process, then the appointment will continue for the period that Council determines as the term.

Irrespective of which format Council chooses, it must first decide the term for the position of Principal Member Option 1 – By resolution (once a term of office has been determined by Council. An appointment by resolution can be complicated if there is more that one candidate. It is necessary that each motion (nomination) of a member is to be considered individually and voted upon before any further motion is considered. The CEO would have to ascertain those voting for, those against, and declare the result. If the first candidate is successful then no further nominations can be considered (except through the process of revoking, in which case the meeting procedure rules relating to revoking a resolution would need to be complied with). This also means that no other candidate could be considered if the first nomination is successful. Option 1a – By resolution following a vote A variation to the option of resolution only, is that of the CEO taking a vote of members present at the meeting to determine the preferred person and then the Council – by resolution – appointing that person as the Mayor. Council would need to agree on this method by resolution as it is not within the ambit of the CEO to decide the process. As above, the term of office must be determined first. Option 2 – By election (once a term of office has been decided by Council) This method enables one or more nominations be considered at the same time. Nominations will be invited by the CEO from amongst the members. They do not have to be in writing nor do they have to be seconded. Nominations will be achieved simply by indicating “I nominate Councillor …………………………………..”. The CEO will then enquire as to whether the person nominated is prepared to accept the nomination. While that person may agree to accept the nomination, s/he has the right to withdraw at any time before the matter is put to a vote. If only one person is nominated then that person will be declared elected and the meeting will proceed with the Chairperson presiding.



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If more than one person is nominated, then the matter will proceed to a vote. All members present are required to vote in the election. It is not a conflict of interest to vote for yourself if you have been nominated. Council must determine the method of voting, which can be by show of hands or by secret ballot. Should only two nominations be received then the successful candidate will be the one with the greater number of votes. Council must determine the method of voting to be used in the event that more than two nominations are received. The following examples outline the potential difference in outcome in a Council of 9 members. Different methods produce different results. Example 1 – First past the post Candidate 1 4 votes Candidate 2 3 votes Candidate 3 2 votes 9 total Candidate 1 has the most votes and would be elected, but with a minority of the votes cast. Example 2 – A preferential system with the elimination of the candidate with the lowest vote. Candidate 1 4 Candidate 2 3 Candidate 3 2 Candidate 3 is eliminated and those votes are distributed to 3’s second preference. Assume 3’s supports prefer 2 over 1, then the result will be: Candidate 1 4 Candidate 2 5 Candidate 2 would be elected with a majority of the total votes cast. NB 1 If four candidates contested the election then the votes of the one with the

lowest number of votes would be allocated to their second preference first, with the process continuing, to the next preferred candidate until only two remained and a majority of votes were allocated to one member.

NB 2 If at any stage during the process there is an equal number of votes the

CEO will decide the issue by drawing lots – eg placing the names of the candidates on an identical slip of paper and drawing the required number, in the case of two equal parties one slip, from a receptacle so that no party present, including the person withdrawing the name, has a view of the



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name on the slip until it is opened in the presence of the meeting. The name of the candidate/s withdrawn will be the one/excluded from the ballot.

Option 3 – Exhaustive Ballot – a first past the post system with the elimination of the candidate with the lowest vote. Similar to the example 1, but a fresh vote is undertaken following the exclusion of the candidate with the lowest number of votes. If 4 candidates were nominated, the following scenario could occur : Round 1 Candidate A 3 votes Candidate B 3 votes Candidate C 2 votes Candidate D 1 vote Candidate D has the lowest number of votes ad is excluded. A fresh ballot is then conducted. Round 2 Candidate A 2 votes Candidate B 3 votes Candidate C 4 votes Candidate A has the lowest number of votes and is excluded. A fresh ballot is then conducted. Round 3 Candidate B 4 votes Candidate C 5 votes Candidate C has the greatest number of votes and is declared elected. In this scenario, members are always voting for the candidate of their choice, rather than in Option 2, for a candidate they would be prepared to accept if their 1st choice is not successful. Following the election of the Principal Member, the Chief Executive Officer, Mr Michael Boyd, will hand the meeting over to the Principal Member and the order of business is as followed.



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6. CONFIRMATION OF MINUTES

Strategic Plan 4.1 Governance Other Documents Local Government Act 1999 Statutory Requirement

Yes


Economic N/A

Social N/A

Environmental N/A

Recommendation Moved Cr …………………….seconded Cr ………………….that the Minutes of the meeting held on Tuesday 19 October 2010 as circulated to members be received as a true and accurate record.

Report That the Minutes of the Council meeting held on Tuesday 19 October 2010 as circulated to members be received as a true and accurate record.



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CHIEF EXECUTIVE OFFICER’S REPORT

1. APPOINTMENT OF DEPUTY PRINCIPAL MEMBER


Yes


Economic N/A

Social N/A

Environmental N/A

Recommendation 1.That the term of office for the position of Deputy Mayor for the Coorong District Council be for a period of ……………………years. 2. That upon completion of the vote Council will, by resolution, appoint the successful Councillor being Cr ……………………….. as the Coorong District Council’s Deputy Principal Member. 3. The title of the Deputy Principal Member be ………………………..

REPORT In accordance with Section 51 of the Local Government Act 1999, Principal Member, (3) If a council has a mayor, there may also be, if the council so resolves, a deputy

mayor and if a council has a chairpersons, there may also be, if the council so resolves a deputy chairperson.

(4) If there is to be a deputy mayor or deputy chairperson, he or she will be chosen by the members of the council from amongst their own number and will hold office for a term determined by the council.

The term must not exceed 4 years. Following Council’s determination of the position of Principal Member, Council are now to determine the position of Deputy Principal Member. Council has previously had a Deputy Mayor. It is proposed that Council appoints a Deputy Principal member, who will assist the Mayor as required. In the absence of the Principal Member, a Deputy Principal Member may act in the position of Mayor.



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Nominations are sought for the position of Deputy Principal Member. It is proposed that following the deliberations of the position of Principal Member, the Deputy’s position be dealt in the same way. Elected Members are referred to information provided in the item number 4.



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2. COUNCIL MEETING DAYS AND TIMES

Strategic Plan 4.2 Governance Other Documents Local Government Act 1999 Statutory Requirement

Yes


Economic N/A

Social Improve councils communication with the community

Environmental N/A

Recommendation 1.The Council Meetings be held on (day of the month) ………………………… and commence at (time) ………………. 2. The proposed meeting schedule as detailed, including community forums as noted in italics,

Date of meeting Meeting locality

January 2011 Tailem Bend

February 2011 Tintinara * followed by

community forum

March 2011 Tailem Bend

April 2011 Meningie *followed by

community forum

May 2011 Tailem Bend

June 2011 Tintinara

July 2011 Tailem Bend

August 2011 Meningie

September Tailem Bend *followed by

community forum

October 2011 Tintinara

November 2011 Meningie

December 2011 Tailem Bend

Report In accordance with Section 81 of the Local Government Act 1999,



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1. Ordinary meetings of a council will be held at times and places appointed by a resolution of council.

2. There must be at least one ordinary meeting in the month. 3. If a time and place has not been appointed for the holding of an ordinary meeting

during the month, the chief executive officer must appoint the time and place at which the ordinary meeting for the month is to be held.

4. The chief executive officer must also appoint the time and place at which the first ordinary meeting for the month is to be held-

a. after the council is constituted under Chapter 3; or b. after a general election of the council.

5. Ordinary meetings of a council may not be held on Sundays, or on public holidays.

6. In the case of a municipal council, ordinary meetings of the council may not be held before 5.00 pm unless the council resolves otherwise by a resolution supported unanimously by all members of the council.

7. A resolution under subsection (6) does not operate in relation to meeting held after the conclusion of the general election next held following the making of the resolution.

Council has previously met on the 3rd Tuesday of each month, with the meeting commencing at 5.00 pm. Prior to the meeting, Council has generally held Council briefing sessions, and or workshops. Previously Council Meetings have alternated throughout the district, to allow access to all residents of council’s district, and to share the travelling for elected members. The proposed meeting schedule for 2011 is attached for member’s endorsement. In addition to meeting facilities in the Tailem Bend Function Centre; and the Meningie Bowling Club, the Tintinara Council Office large meeting room has now been refurbished and is available for use for Council Meetings. (Previously meetings have been held in the Tintinara Town Hall and the Health Centre.) Meetings have also been held at other locations within the 3 wards (e.g. Peak, Coonalpyn, Raukkan etc). The Senior Leadership team (Chief Executive Officer; Deputy Chief Executive Officer/Director Sustainable Development; Director Corporate and Community; Director Infrastructure and Assets), believe from a staff productivity perspective, it is more beneficial to have extra meetings in Tailem Bend. Other briefing/meetings are held in all wards to enable residents to have input into Council considerations and Senior Mangers regularly attend Tintinara and Meningie offices on a weekly basis. The following scheduled is presented for member’s consideration:

Date of meeting Meeting locality January 2011 Tailem Bend February 2011 Tintinara * followed by community forum March 2011 Tailem Bend April 2011 Meningie *followed by community forum May 2011 Tailem Bend



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June 2011 Tintinara July 2011 Tailem Bend August 2011 Meningie September Tailem Bend *followed by community

forum October 2011 Tintinara November 2011 Meningie December 2011 Tailem Bend



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3. TEMPLATE AGENDA FOR ORDINARY COUNCIL MEETINGS

Strategic Plan 4.2 - Governance Other Documents Local Government Act 1999 Statutory Requirement

Yes


Economic N/A

Social N/A

Environmental N/A

Recommendation That Council endorse the agenda template as presented for the format for the Ordinary Meeting of Council :

Opening of the meeting 1. Apologies 2. Confirmation of Minutes of previous meeting(s) 3. Business Arising/Action list 4. Questions

4.1. With notice 4.2. Without notice

5. Petitions 6. Deputations 7. Reports by Members

7.1. Mayor 7.2. Elected Members

8. Notice of Motion 9. Chief Executive Officers Report 10. Committee and other bodies Minutes 11. Corporate and Community Report 12. Infrastructure and Assets Report 13. Sustainable Development Report 14. Confidential Item 15. Information Document 16. Closure

REPORT In accordance with Section 83(3) and Section 87(8) Local Government Act 1999 requires that the notice of all Council and some Committee meetings must contain or be accompanied by the agenda for the meeting.



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An agenda is defined by the Act as “a list of items to be discussed at a meeting”. The Act requires that the Chief Executive Officer must, as far as is reasonably practicable:

• Ensure that items on the agenda are described with reasonable particularity and accuracy; and

• Supply to each member of the Council or committee at the time that notice of a meeting is given a copy of any documents or reports that are to e considered at the meeting (so far as this is practicable), in accordance with section 83 (4) and 87(9).

The requirement of the Act is that the notice of meeting and the agenda re to be delivered or made available to each Council member at least three days before an ordinary meeting and at least four hours before a special meeting. In the interests of fair, open and accountable decision-making, agendas must indicate quite clearly the nature of each item of business on the agenda so that interested members of the community are aware of the business to be transacted at a meeting and can obtain information and attend the meeting. Agendas for the meetings are prepared by the relevant council officers and generally are accompanied by reports and other documentation from the administration that provides information and advice to assist in decision-making and performance monitoring. Reports from officers generally contain a recommendation from the relevant officer. The recommendation contained in a report is based on the author’s expertise and provides a starting point for deliberation and resolution by the Council. The recommendation is only that – it is not required to be moved as a motion and may, in fact, be disregarded by the meeting. There is no set order of business for Council or committee meetings. However the order of business for Council’s endorsement is as follows : Opening of the meeting

1. Apologies 2. Confirmation of Minutes of previous meeting(s) 3. Business Arising/Action list 4. Questions

a. With notice b. Without notice

5. Petitions 6. Deputations 7. Reports by Members

a. Mayor b. Elected Members

8. Notice of Motion 9. Chief Executive Officers Report 10. Committee and other bodies Minutes



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11. Corporate and Community Report 12. Infrastructure and Assets Report 13. Sustainable Development Report 14. Confidential Item 15. Information Document 16. Closure



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4. COUNCIL MEMBERS ALLOWANCES AND BENEFITS

Strategic Plan 4 Governance Other Documents Local Government Act 1999;

Remuneration Act 1990. Statutory Requirement

Yes


Economic N/A

Social N/A

Environmental N/A

Recommendation The report be received and Elected Members endorse the allowances and benefits as noted and outlined in the report.

Report In accordance with the provisions of the Remuneration Act 1990, the Local Government Act 1999 (Section 76) and the City of Adelaide Act 1998, the Remuneration Tribunal is required to determine the allowances payable to Council Members of Local Government councils. The Local Government Act and the City of Adelaide Act require that the Tribunal determine such allowances on a four yearly basis. The Determinations must be made at least fourteen days before the day on which nominations close for the coincidental elections for local government members, held under the Local Government (Elections) Act 1999. The Remuneration Tribunal in determining the allowances has ranked the 67 South Australia Councils into 5 groups. A table depicts the allowances as determined by the Tribunal.

COUNCIL GROUP $ per annum Group One $16800 Group Two $14000 Group Three $11300 Group Four (CDC) $8000 Group Five $5000

The Council member allowances set by the Remuneration Tribunal take effect from the first ordinary meeting of Council held after the conclusion of the periodic elections. ALLOWANCES



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The annual allowance for a Councillor of the Coorong District Council who is not a principal member, deputy mayor, deputy chairperson or presiding member is determined at $8,000 per annum. Principal Member The annual allowance for principal members (except the Lord Mayor under the City of Adelaide Act,) will be four (4) times the annual allowances for Councillors of that Council. The Mayoral allowance for the Coorong District Council is determined as $8000 x 4 = $32,000 per annum. Deputy Mayor, Deputy Chairperson The annual allowance for Deputy Mayor or Deputy Chairperson or a Councilor who is a Presiding member of one or more standing committees established by a Council will be equal to one and a quarter (1.25) times the annual allowance for Councillors i.e. $8000 x 1.25 = $10,000 per annum. TRAVEL TIME PAYMENT The following will be payable to Council Members, excluding Principal Members, of non metropolitan Councils who usual place of residents is within the relevant council are and is located 50 km or more distance from that Councils principal office, via the nearest route by road:

$500.00 per annum

The following will be payable to Council Members, excluding Principal Members, on non metropolitan Councils whose usual place of residence is within the relevant Council area and is located 100km or more distance from that Council’s principal office, via the nearest route by road:

$1000 per annum

The non metropolitan Council Members travel time payment will be in addition to any entitlement to reimbursement of expenses incurred. Facilities and support Under Section 78 (1) of the Local Government Act 1999, Council may provide facilities in other forms of support to its members to assist the members in performing or discharging official functions and duties. The provision of these facilities and support is at the discretion of Council; however Council must specifically resolve that the provision of facilities or services is necessary or expedient to the performance or discharge of official functions or duties.



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Such facilities and support must be available to members on a uniform basis, except in the case of the Principal Member. In addition to facilities and support provided to Councillors, under section 78(2)(b) of the Local Government Act 1999, Council may provide additional facilities and other forms of support to its Principal Member. Council are referred to the Elected Members Allowances and Support Policy. The following extract is provided :

4. Facilities and Support a) Pursuant to Section 78 of the Act, Council resolved to make available to

Elected Members the following facilities and support to assist them in performing or discharging their official functions and duties:

i) It is a requirement of Council that all councillors have access to phone/facsimile machines supplied by Council. A machine will be supplied by Council to the Elected Member unless the member has their own private machine.

ii) All costs/accounts for phone/facsimile machines are to be paid by the Council.

c) These facilities and services are made available on the following basis:

i) they are necessary or expedient for the Member to perform or discharge his/her official functions or duties, and they remain the property of the Council.

Council will be required to review the Allowances and Support Policy, particularly as it relates to the facsimile machines. Council’s current Elected Member facsimile machines are over 4 years old. The units being this age have almost come to their end of life term, and Council would need to purchase some replacement stock to update the current units. Council has budgeted in the 2010/11 budget for the provision of laptops for Elected Members, and it is proposed to roll these out in February/March 2011. In the interim Elected Members are requested to determine the receipt of Council information. Either via post and or via personal email addresses. If the latter is decided, Council would be in a position to provide a small printer and consumables, to accommodate printing from email receipt.



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In November 2008 Council resolved to provide the Principal Member with a fully maintained vehicle, for business use only. 5. Mayoral Vehicle

Minute 264/08 – Provision of facilities and support to Council Members. The Principal Member be provided with a fully maintained vehicle for Council business purposes only, that a vehicle log book be maintained for accurate recording purposes and that the vehicle be garaged at the principal member’s residence.

This resolution and change to policy was as a result of the work schedule and increasing demands on the Principal Member. The Principal Member has also been provided with mobile telephone and designated Mayoral email address accessible from his mobile phone. It is proposed that these facilities be continued as a support mechanism to the position of Principal Member.



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5. COMPLETION OF PRIMARY AND ORDINARY RETURNS (Refer Separate Attachment)


Yes


Economic N/A

Social N/A

Environmental N/A

Recommendation The newly appointed elected members Councillors Lachlan John McKinna; Robert Simcock; Jeff Arthur and Andrew Dawes complete the Primary Return Form and return to the Chief Executive Officer before the conclusion of the 6 week period.

Report As provided for under the Local Government Act , 1999 every Elected Member is required to enter up to date information in the Register by lodging a return. Returns must be lodged each year. In accordance with Section 65 of the Local Government Act 1999,

Each person who is elected as a member of a council (other than a person who was a member of that council immediately before the conclusion of that election) or is appointed as a member of a council must within six weeks after election or appointment, submit to the chief executive officer a primary return in accordance with Schedule 3.

In accordance with Section 66 of the Local Government Act 1999,

Each member of a council must, on or within 60 days after 30 June in each year, submit to the chief executive officer an ordinary return in accordance with Schedule 3.

Newly Elected members will need to submit a Primary Return within six (6) weeks of the appointment to office.



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6. LIST OF CAMPAIGN DONATIONS (Refer Separate Attachment)

Strategic Plan 4 - Governance Other Documents Local Government Act 1999 Statutory Requirement

Yes

Financial Implications Author of Report Governance Officer Officers Consulted CEO ESD Impact/Benefit:

Economic N/A

Social N/A

Environmental N/A

Recommendation That in accordance with the Local Government Elections Act, Candidates are required to lodge with the Chief Executive Officer within 30 days of the conclusion of the election, a campaign donations return.

Report In accordance with the Local Government (Elections) Act, Section 80(1), a reminder to all Elected Members, that a listing of your Campaign Donations is to be lodged with the Chief Executive Officer within 30 days of the conclusion of the election.



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7. ELECTED MEMBER – INFORMATION PROVIDED (Attachments provided under separate cover)

Strategic Plan 4 Governance Other Documents Various Statutory Requirement

Yes


Economic N/A

Social N/A

Environmental N/A

Recommendation The Elected Member information provided report , be received and noted, and should Elected Members require further information or documents contact the Chief Executive Officer.

REPORT Elected Members have been provided with (under separate cover) the following documents :

• 2010 Meeting Procedures – A handbook for Council Members • 2010 Council Members’ Guide • Local Government Act 1999 • 2008/09 Annual Report • 2008/2012 Strategic Plan • 2010/11 Annual Business Plan and Budget • Council Policies • Council Bylaws • Terms of Reference for Section 41 Committees • Form - Personal Details Information • Leadership Team Contacts



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8. ELECTED MEMBER TRAINING SESSION

Strategic Plan 4.1 – Governance Other Documents Local Government Act 1999; Training

and Development Policy for Elected Members

Statutory Requirement

Yes


Economic N/A

Social N/A

Environmental N/A

Recommendation The Elected Member Training Session report be received, and Elected members advise Laura Peters (Executive Assistant) of their attendance prior to the 25 November 2010.

REPORT In accordance with the Local Government Act 1999 section 80A, Training and Development

1. a council must prepare and adopt a training and development policy for its members.

2. the policy must be aimed at assisting members in the performance and discharge of their functions and duties

3. a council may from time to time alter its policy, or substitute a new policy.

Elected Member training is particularly pertinent during the post-election period, it is recommended that it should be provided for Elected Members on an on going basis to ensure the best, legal, commercial and community outcomes for Council. As a result of the requirements, an Elected Member training session has been scheduled for Thursday 25 November 2010 from 9.00 am to 5.00 pm in the Willow Street Customer Service Centre, Board Room. The following topics will be presented by facilitators Norman Waterhouse Lawyers:

1. Council as a Legal Entity 2. Roles and Responsibilities of Elected Members 3. Roles and Relationship of Council Members, the CEO and Council Staff 4. General Duties of Council Members 5. Conflict of Interest 6. Meeting Procedures



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In addition to this training session, several workshops and briefing sessions will be scheduled during the course of the ensuing year. Elected Members will be required to review the “Training and Development Policy for Council Members” and to also endorse a proposed training schedule, which will be presented in the early 2011.



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9. DELEGATIONS, CODES, DOCUMENTS AND POLICIES

Strategic Plan 4 – Governance Other Documents Local Government Act 1999; Delegations

Register; Policy documents Statutory Requirement

Yes


Economic N/A

Social N/A

Environmental N/A

Recommendation The report Delegations, Codes, Documents and policies be received and noted.

REPORT There are a number of matters that Council will need to consider early in its term. These include the preparation, adoption and/or review of codes, policies and other important documentation including delegations. Due to the workload involved a scheduled planned approach to the tasks involved will be presented to Council. In the interim Council are advised that the following will be scheduled for review:

• Codes o Code of practice for access to meetings and documents o Code of practice for meeting procedures o Code of Conduct for Council Members o Code of Conduct for Council Employees

• Review of investments – and annual review • Delegations – and annual review • Contracts and Tenders Policy • Public Consultation Policy • Council Member Training and Development Policy • Internal Control Policy • Councils administration policies for example those policies not defined as

legislatively required but would have effect on councils business planning process – Information Security Policy; Community Events Grants and Donations Policy; Individual Sport and Cultural Grants Policy; Community Group Loan Policy.

• Strategic Management Plan – must be comprehensively reviewed within 2 years of each general election

• Annual Business Plan and Budgets



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• Long-term Financial Plan – must be reviewed as soon as practicable after the adoption of annual business plan

• Register of fees and charges fixed by Council • Road Naming Policy • Order Making Policy • Internal Review of Council Decisions procedures • Community land • Bylaws – current status • Review of Council representation, composition : wards and matters • Current Status of Section 91(7) confidentiality orders on minutes and other

documents and their review period or release date/circumstances Council Members have been provided with a copy of Council policies and it is proposed that a reviewed Delegations Register will be provided early in the new year. It is anticipated that a review of those legislatively required policies will be scheduled over the next 6 months. It is anticipated that the delegations register will be presented to Council in February for review and endorsement. Information regarding the legislative requirements for Delegations and policies will be provided during the reporting process.



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10. APPOINTMENT OF COMMITTEE DELEGATES

Strategic Plan 4 – Governance Other Documents Local Government Act 1999; Terms of

Reference Statutory Requirement

Yes

Financial Implications Minimal Author of Report Governance Officer Officers Consulted CEO ESD Impact/Benefit:

Economic N/A

Social N/A

Environmental N/A

Recommendation Moved Cr ………………seconded Cr …………..:…. 1. That Council appoint (1)Cr …………………(2) Cr……………. And

(3) Cr …………to the Audit Committee. 2. That Council appoint (1)Cr…………….(2)Cr…………………..,

(3)Cr…………., (4)Cr…………………(5)Cr…………….. to the Strategic Asset Management Committee.

3. That Council appoint (1) Cr …………………and Cr ……………..as

proxy to the Coorong District Bushfire Prevention Committee. 4. That Council appoint (1) Cr ………………and Cr …………..as proxy

to the Coorong Local Action Plan Committee. 5. That Council appoint (1) Cr ……………and (2) Cr

…………………..with Cr ………………..as proxy to the Lower Lakes and Coorong Infrastructure Committee.

6. That Council appoint (1) Cr ……………………….and (2) Cr

……………… and Cr …………….as proxy to the Tailem Bend Town Hall Committee.

7. That Council appoint (1) Cr ……………………,(2) Cr

………………………. (3) Cr ………………………. (4) Cr ………………………..and (5) Cr ……………… to the Strategic Planning and Development Committee.

8. That Council appoint 1) Cr ……………………,(2) Cr

………………………. (3) Cr ………………………. (4) Cr ………………………..and (5) Cr ……………… to the Australia Day Committee.



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9. That Council appoint 1) Cr ……………………,(2) Cr ………………………. (3) Cr ………………………. (4) Cr ……………………….. and the Chief Executive Officer to the Long Term Office Accommodation Committee. 10. That Council appoint 1) Cr ……………………,(2) Cr

………………………. (3) Cr ……………………….to the Chief Executive Officers Performance Review Committee.

11. That Council appoint 1) Cr ……………………,and Cr

………………………. as proxy to the Coonalpyn Community Hall Committee.

12. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………. to the Coonalpyn Soldiers Memorial Swimming Pool and Caravan Park Committee. 13. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………. to the Meningie Cemetery Committee. 14. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………. to the Moorlands Hall Committee. 15. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………. to the Pangarinda Arboretum Committee. 16. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………. to the Tailem Bend Cemetery Committee. 17. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………. to the Tailem Rail Committee. 18. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………. to the Tintinara Airfield Committee. 19. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………. to the Tintinara Development Group. 20. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………. to the Tintinara Homes Committee. 21. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………. to the Tintinara War Memorial Hall Committee. 22. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………. to the Tintinara Health and Recreation Centre Committee.



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23. That Council appoint 1) Cr ……………………,and (2) Cr ………………………. to the Coorong District Development Assessment Panel. 24. That Council appoint 1) Mayor Cr ……………………,and Deputy Mayor Cr ………………………. And as proxy Cr…………… as Council’s representative to the Murray and Mallee LGA. 25. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………. As Council’s representative to the Murray and Mallee LGA Broadband Steering Committee. 26. That Council appoint 1) Cr ……………………,and Senior Officer ……………………. and as proxy Cr ………………………. as Council’s representative to the Murray and Mallee LGA Waste Strategy Committee. 27. That Council appoint 1) Senior Officer ……………………,and as proxy ………………………. as Council’s representative to the Murray and Mallee LGA Regional Transport Committee. 28. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………. as Council’s representative to the Murray and Mallee LGA Broadband Steering Committee. 29. That Council appoint 1) Senior Officer ……………………,and as proxy ………………………. as Council’s representative to the Murray and Mallee LGA ‘Ensuring Local Government Services Provision” Working Group. 30. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………. As Council’s representative to the Murray and Mallee LGA Associations Representative and Other bodies to the River Murray and Lower Lakes Risk Assessment Committee. 31. That Council appoint 1) Senior Officer ……………………,and as proxy ………………………. as Council’s representative to the Murray and Mallee LGA Associations Representative and Other bodies to the Murray and Mallee Zone Emergency management Committee. 32. That Council appoint 1) Mayor Cr ……………………,and as proxy Deputy Mayor Cr ………………………as Council’s representative to the SA Local Government Association. 33. That Council appoint 1) Mayor Cr ……………………,and as proxy Deputy Mayor Cr ………………………as Council’s representative to



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SA Local Government Finance Authority. 34. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Murray Darling Association Region 6. 35. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Murray Darling Association. 36. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Box Flat Dingo Control Committee. 37. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Coomandook Library Board. 38. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Coonalpyn and Coomandook Ambulance. 39. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Coorong CFS Group. 40. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Jallarah Homes. 41. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Meningie Area School Board. 42. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Meningie Community Library. 43. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Murray Watch Committee. 44. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Taberefta Homes. 45. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Coorong



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Health – Health Advisory Committee. 46. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Tailem Bend and Districts Development Group. 47. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Tailem Bend Community Centre. 48. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Tailem Bend Library. 49. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Tintinara Ambulance Group. 50. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Tintinara Coonalpyn Library Board. 51. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the SA Lower Lakes, Coorong and Murray Mouth Reference Committee. 52. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Murray Mallee Community Transport Scheme. 53. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Murray Mallee Transport Advisory Committee. 54. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Murray Mallee Aged Care Group. 55. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Meningie Progress Association. 56. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Meningie Ambulance Group. 57. That Council appoint 1) Cr ……………………,and as proxy Cr ………………………as Council’s representative to the Southern



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Fisherman’s Association Sub Committee. 58. That Council appoint 1) Cr ………………………….., and Senior Officer ……………………….and as proxy Cr …………………………. on the Council’s representative to the South East Local Government Association Committee.

REPORT Due to the election of the “new” Council, a review of Committee representation and membership is required. This report provides members with a current listing of committees and representation prior to the election. Based on the information provided, within the report it should be possible during the course of the meeting for Council to determine which Councillors will represent Council on which body. Council Members have been provided under separate cover, (included in information pack for new Council) copies of associated Terms of Reference for Committees. Standing Committees of Council :

Committee Current members Audit Committee 1 Independent members – Mr R

Mooney 3 Councillors – Harkness, Wright, Richardson.

Strategic Asset Management Committee

Cr. Wright, Cr. Klitscher, Cr. Strother, Cr. Simmons and Cr. A Jaensch

Other Committees of Council

Coorong Bushfire Prevention Committee

Cr Klitscher

Coorong Local Action Plan Committee

Previous Cr Freak

Lower Lakes and Coorong Infrastructure Committee

Cr Bland; Wright with Cr Simmons as proxy

Tailem Bend Town Hall Committee Cr A Jaensch, Cr. Klitscher; Strategic Planning and Development Committee

Crs Klitscher; A Jaensch; Harkness; Bland; Wright

Australia Day Committee Crs A Jaensch; Bland; Klitscher; Richardson; Strother.



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Chief Executive Officers Performance Review Committee

Mayor, Deputy Mayor, and Cr. Wright.

Long Term Office Accommodation Committee

Cr Bland (Chair) Mayor, Cr Harkness and Klitscher

Community Committees of Council – Section 41 These committees mainly comprise community members and have an Elected Member and/or employee of Council delegated to the Committee. These committees are primarily established to manage a range of council properties. The Committees are listed below:

Coonalpyn Community Hall Committee

Cr Klitscher; Cr Richardson (proxy)

Coonalpyn Soldiers Memorial Swimming Pool and Caravan Park Committee

Community reps: M. Camac ,C. Hartmann, M. Raper, C. Burt, M. Klitscher & H. Marshall

Meningie Cemetery Committee Cr. Simmons, Community reps: P. Grocke, G. VanDenBrink, B VanDenBrink, P. Linke, M. Ayres, L. Fishpool.

Moorlands Hall Committee Community reps : Elaine Cross, Kevin Kreuger, Ruth Cross, Julie Cross, Craig Kowald, Brad Klenig, John Zadow.

Pangarinda Arboretum Committee Cr. Wright, Community reps: J. Barrie, K. Bartlett, F. & I. McLoughlin, V & L Marra, J. Hunt, J. White, S & J Cockshell.

Tailem Bend Cemetery Committee P. Merritt and others. Tailem Rail Committee Community reps: B. Qualmann, N.

Bockman, M. Cox, E. Whibley, R. Bolt, B. Anderson,

Tintinara Airfield Committee B. McCabe, J. Fairbairn, G. Smith, R. Harkness, B. Vowles, A. Johnson, D. Baton, P. Mould, I. Dunbar, T. Pye.

Tintinara Development Group J. Fairbairn, C. Allen, G. Gates, G. Smith, M. Smith, M. Zacker, R. Zacker, T. Ferguson, M. Schulz, J. Kennett.

Tintinara Homes Committee J. Fairbairn, M. Schulz, M. Smith, T. Symonds, K. Hannaford, J. Harkness, N. Holland, K. Gregor, J. Munro, G. Smith, M. Freer.

Tintinara War Memorial Hall Committee

S. Brock, T. Zacker, M Schulz, G. Braddy, C. Allen, C. Traeger, J.



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Munro, R. Zacker, M. Zacker, A. Hooper.

The Coorong District Development Assessment Panel The Coorong District Development Assessment Panel is not a committee of Council, but is formed by Council under the Development Act 1993 to make decisions in relation to development applications not otherwise delegated to Council Officers. Current members are: Peter Body - Independent Presiding Member, Graham Gaston - Independent Member, Kylie Schilling -Independent Member, Cr Peter Wright - Deputy Presiding Member, Cr Sharon Bland - Council Member Council representatives on outside bodies

Organisation Current representative Murray & Mallee LGA Mayor & Deputy Mayor with Cr Bland

as proxy Murray & Mallee LGA – Broadband Committee

Mayor

Murray & Mallee LGA – Regional Waste Management Strategy

Mayor And requesting a representative – by virtue of position – Director Assets and Infrastructure

Murray & Mallee LGA- Regional Transport Strategy Committee

A representative of the Coorong District Council

Murray & Mallee LGA – “Ensuring Local Government Services Provision” Working Group

CEO

Murray & Mallee LGA – River Murray and Lower Lakes Risk Assessment Committee

Mayor

Murray & Mallee LGA – Murray and Mallee Zone Emergency Management Committee

Previously Manager Asset Services

SA Local Government Association

Mayor; with Deputy Mayor as proxy.

SA Local Government Finance Authority

Mayor; with Deputy as proxy.

Murray Darling Assoc. Region 6

Cr. Wright; with Cr. Bland as proxy



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Murray Darling Assoc. Cr. Strother; with Cr. Wright as proxy Regional Development Australia – Murraylands

Cr. Harkness

Box Flat Dingo Control Cr. Richardson Coomandook Library Cr. Simmons Coonalpyn and Coomandook Ambulance

Cr. Richardson

Coorong CFS Group Cr. Simmons Jallarah Homes Cr. Strother; with Cr Bland as proxy. Meningie Area School Cr. Strother Meningie Community Library

Cr. Strother

Murray Watch Cr. A Jaensch Taberefta Homes Cr. A Jaensch Coorong Health – Health Advisory Committee

Cr. Wright

Tailem Bend & Districts Development Group

Cr. Wright

Tailem Bend Community Centre

Cr. Klitscher

Tailem Bend Library Cr. A Jaensch Tintinara Ambulance Cr. Harkness Tintinara Coonalpyn Library Board

Cr. Richardson

SA Lower Lakes, Coorong and Murray Mouth Reference Committee

Mayor

Murray Mallee Community Transport Scheme

Cr. Klitscher

Murray Mallee Transport Advisory Committee

Cr Strother

Murray Mallee Aged Care Group

Cr Bland

Meningie Progress Association

Cr Bland, Cr Simmons proxy

Southern Fisherman’s Association sub committee

Cr Strother

Zone Emergency Management Committee

Previous Director Assets and Infrastructure

River Bank Slumping Committee

Previous Director Assets and Infrastructure



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11. 2009/10 ANNUAL REPORT (Refer Separate Attachment)

Strategic Plan 4 - Governance Other Documents Local Government Act 1999; Financial

Statements; MMLGA Annual Report; MMCTS Financial Statements and AGM reports by Chairperson and Coordinator


Yes

Financial Implications Minor Author of Report Governance Officer Officers Consulted CEO ESD Impact/Benefit:

Economic N/A

Social Provision of reporting mechanism on Council’s business

Environmental N/A

Recommendation 1. That the Coorong District Council’s 2009/10 Annual Report as presented to Council be adopted. 2. The Murray Mallee Community Transport Scheme Chairperson’s report and Coordinator’s report, together with the financial statements as presented be adopted and included in Council’s 2009/10 Annual Report.

REPORT In accordance with the Local Government Act 1999, Section 131 Annual Report to be prepared and adopted, 1. A council must, on or before 30 November in each year, prepare and adopt an

annual report relating to the operations of the council for the financial year ending on the preceding 30 June.

2. The annual report must include specific reports on matters as specified Schedule 4 of the Act and as amended from time to time by regulation.

3. The annual report must comply with any requirement prescribed by the regulations.

Council is provided with a copy of the draft 2009/10 Annual Report. The Annual Report also contains:

• Council’s Audited Financial Statements – which were adopted at the October

2010 Council meeting.

• The Murray Mallee Local Government Association Annual Report and Financial Statements. (In accordance with the Local Government Act 1999



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Schedule 2 – the MMLGA is a regional subsidiary and therefore their report must be incorporated into Council’s Annual Report). The MMLGA Annual report was adopted at Councils September Council Meeting.

• The Murray Mallee Community Transport Scheme, report to the AGM by the Chairperson and Coordinator and financial statements.



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12. CONFLICT OF INTEREST PROVISIONS (Refer Separate Attachment)

Strategic Plan 4 - Governance Other Documents Local Government Act 1999; LGA

Guidelines and examples – Conflict of Interest provisions


Yes


Economic N/A

Social N/A

Environmental N/A

Recommendation That Council receives and notes the Conflict of Interest Provisions report.

REPORT Council are provided with a copy of the Local Government Association “Guidelines and Examples”, pertaining to Conflict of Interest provisions. The guidelines describe what is meant by conflict of interest and refer Council members and persons appointed to Council Committees or the board of management of a Council Subsidiary (hereinafter referred to as “affected persons”) to the specific provisions and requirements of the Local Government Act 1999. The purpose of these Guidelines is to assist those working for the community in Local Government to be aware of and to assess any personal interests that may conflict, or appear to conflict, with their public duties. Council Members are referred to the Local Government Act 1999, Section 73 – Conflict of Interest, and Section 74 – Members to disclose interests.

Michael Boyd

CHIEF EXECUTIVE OFFICER



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1. MENINGIE CEMETERY COMMITTEE MEETING MINUTES 14 SEPTEMBER 2010

(Attachment Page G-45)

Strategic Plan Governance 4.2 Other Documents Committee Terms of Reference Statutory Requirement

Section 41 Committee

Financial Implications Officers Consulted Meningie Cemetery Committee ESD Impact/Benefit:

Economic N/A


Recommendation 1. That Council receives the minutes from the Meningie Cemetery

Committee meeting held on 14 September 2010.

REPORT See attached minutes from the meeting

COMMITTEES AND OTHER BODIES MINUTES



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2. TINTINARA DEVELOPMENT GROUP MINUTES FROM 1 NOVEMBER 2010 (Attachment Page G-48)

Strategic Plan Governance 4.2; Environment 1.3 Other Documents Committee Terms of Reference Statutory Requirement


Financial Implications Officers Consulted Tintinara Development Group ESD Impact/Benefit:

Economic N/A


Recommendation That Council receive the minutes from the Tintinara Development Group meeting held on 1 November 2010, and note the following recommendations; 1. that Councillor Elect Jeff Arthur be appointed as Council

representative on the Tintinara Development Group at the appropriate time.

2. that Graham Gates be a community member on the committee of the Tintinara Development Group.

3. that the pine trees within the Tintinara Oval Complex be removed and that all relevant users be consulted with the suggestion that appropriate funding be set aside in next year’s Council budget.

REPORT See attached minutes from the meeting



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Tintinara Development Group President: Ralph Zacker Ph. 87572267

Secretary: Mary Smith Ph. 87572157

Minutes of general meeting held on Monday November 1st. 2010 at 8pm at the Tintinara Health & Recreation Centre. Present: R&M Zacker G.Smith T.Ferguson M.Smith J.Fairbairn. Apologies: C.Baker J.Kennett C.Allen. In Attendance: G.Gates & Councillor Elect Jeff Arthur. Minutes of previous Meeting: Moved G.Smith Seconded J. Fairbairn that the Minutes be accepted as read. Carried. Business Arising: Tintinara Tourist Brochure. Dump site. Nominated G.Smith Seconded M. Zacker that Graham Gates be a community member on the TDG committee. Accepted and that a letter be sent to Council requesting approval. Carried. Moved J.Fairbairn Seconded M.Zacker that Councillor Elect Jeff Arthur be appointed as Council Representative at the appropriate time on the TDG.and this be a full recommendation to Council. Carried. Report from the meeting with David Mosel, Director of Infrastructure and Assets, Coorong District Council with R.Zacker and J.Fairbairn. Grant for Anzac Day Commemoration Fund application completed for proposed Memorial and delivered. Tinty Under The Stars.- T.Ferguson reported and Moved G.Smith Seconded J.Fairbairn that Tom be TDG representative on that Committee. Carried. Correspondence:

(1) Council- Tim Tol re Council support for RSL Memorial, Walking Trail signage and Grant for Anzac Day Commemoration Fund application.

(2) Executive Officer of Anzac Day Commemoration Fund- Grant application has been received.

(3) RSL letter of approval to use RSL badge for memorial and walking trail signs and RSL will consult on TDG behalf for the use of other services badges for the memorial.

Moved G.Smith Seconded T.Ferguson that Correspondence be passed. Carried.



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General Business: Dump Point- Tim Tol to follow up and advise and for TDG to meet and discuss same. Footpath in front of Foodworks- after a discussion with the proprietors raising their concerns of safety of the footpaths, advise was given as to the work that has been approved including the realignment, line marking and ranking marking that will be carried out. Moved J.Fairbairn that a recommendation to full Council be that a meeting be sought with Tim Tol when he is next in Tintinara to discuss recreational waste disposal site. Seconded M.Zacker. Carried. G.Gates informed TDG of the need to remove the Alleppo pine trees near the Tintinara tennis courts. Moved J.Fairbairn that TDG recommend to Council re the pine trees within the Tintinara Oval Complex,that all the relevant users be consulted regarding the removal of these pine trees with a suggestion that appropriate funding be set aside in next years Council budget for the removal and the revegetation of more appropriate trees. Seconded M.Zacker. Carried. Poly Tunnels – A quote for the covering has been obtained. Moved G.Smith that a letter of appreciation be sent to Michael whitford for the use of his vehicle for the removal of the tunnels and also to Malcolm Schulz for volunteering to help in this project. Seconded T Ferguson. Carried. Meeting closed 9-55pm. Recommendations to full Council.

(1) Carried. Moved J.Fairbairn Seconded M.Zacker that Councillor Elect Jeff Authur br appointed as Council representative on the Tintinara Development Group at the appropriate time. Carried

(2) Moved G.Smith Seconded M.Zacker that Graham Gates be a community member on the committee of the Tintinara Development Group. Carried.

(3) Moved J.Fairbairn Seconded M.Zacker that the Tintinara Development Group recommends to Council that the pine trees within the Tintinara Oval Complex that all relevant users be consulted regarding the removal of these pine trees with the suggestion that appropriate funding be set aside in next years Council budget. Carried.



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3. TAILEM BEND TOWN HALL COMMITTEE MINUTES FROM 2 NOVEMBER 2010 (Attachment Page G-51)

Strategic Plan Governance 4.2 Other Documents Committee Terms of Reference Statutory Requirement


Financial Implications Officers Consulted Tailem Bend Town Hall Committee ESD Impact/Benefit:

Economic N/A


Recommendation That Council receives the minutes from the Tailem Bend Town Hall Committee Meeting held on 02 November 2010 with no recommendations to Council.

REPORT

See attached minutes from the meeting



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TAILEM BEND TOWN HALL COMMITTEE Minutes of the meeting held on 2 November 2010

Minutes of the meeting of the Tailem Bend Town Hall Committee held in the Tailem Bend Town Hall Function Centre room on 2 November 2010, commencing at 9.30am.

1. Attendance

Present: Annette Jager Chairperson Sandy Przibilla Community representative Gwenda Zadow Friends of the Hospital Evonne Whibley Tailem Bend District Development Program Thelma Watson Tailem Bend Senior Citizens Raelene Ellis River Bend Ladies Indoor Bowls Kay Matulick Rotary Club of Tailem Bend Cr. Jeff Klitscher Coorong District Council David Mosel Coorong District Council In attendance: Ben Jarvis Coorong District Council Apologies: Cr. Alison Jaensch Coorong District Council Michael Boyd Coorong District Council Rob Hales Coorong District Council

2. Confirmation of minutes from previous meeting

Moved Kay Matulick, seconded Raelene Ellis that the minutes of the Tailem Bend Town Hall Committee meeting held on 3 August 2010 be adopted as a true and correct record.

CARRIED

3. Business arising from previous meeting

• Hall Hire Booking Form and Conditions

David Mosel advised that Council are in the process of reviewing their Community Facilities Hiring Policy, and as progress is made, information will be presented at future Committee meetings. David also clarified the clause regarding Public Liability insurance for casual hirers, in particular:



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- If an organisation hires the Hall on a one-off basis, they are covered by Council’s Public Liability insurance.

- If an organisations hire the Hall on numerous occasions for events (ie. Rotary Club of Tailem Bend) they are required to hold their own Public Liability insurance.

• Display Boards – carried over to next agenda item.

4. New business

• Display Boards

Moved Raelene Ellis, seconded Gwenda Zadow that David Mosel follow up on the display boards with Rob Hales when he returns from leave.

CARRIED

5. Maintenance and Capital Works

David Mosel advised that no formal notification has been received regarding the outcome of the Regional and Local Community Infrastructure Program (RLCIP) Round 3 application; however a response is due shortly. In order to keep the momentum going for Stage 1 works/renovation (following successful notification) and in view of having all equipment installed and operational prior to the Tour Down Under Corporate Breakfast in January 2011, the Chairperson suggested selecting preferred equipment as per quotes received. Council representatives (David Mosel and Rob Hales) will meet with Annette Jager and Gwenda Zadow next week to start the selection process. Ben Jarvis to coordinate and advise meeting time.

6. Any other business

Annette Jager commented on the fantastic facility the Town Hall is, and that a further enhancement could be to develop a list of equipment within the facility for use by hirers. David Mosel suggested looking at the City of Campbelltown website for an idea of how they promote the equipment available within their public facilities. Annette Jager suggested engaging some of her volunteers to renovate the sign in/display table (often used for funerals) as it is currently in a poor state. This would involve repainting the table legs, sanding back the tabletop and oiling/polishing to restore to its natural state.



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Moved Evonne Whibley, seconded Thelma Watson that Annette Jager undertake the above task, with assistance from her volunteers, with the task to be completed early in 2011.

CARRIED Kay Matulick requested whether or not a larger ladder could be permanently stored at the Hall (for volunteer use, particularly electricians in a volunteer capacity). Moved Raelene Ellis, seconded Kay Matulick that Annette Jager engage an electrician to consult with David Mosel and/or Rob Hales regarding the most suitable type of ladder for possible purchase.

CARRIED Annette Jager congratulated Council on the completion of the Willow Street redevelopment project, and asked for Council’s support in working with future community groups who seek to use the facility. Cr. Klitscher stated that every effort will be made to consult with community groups in the future in order to prevent any bureaucratic misunderstandings between Council and the community.

UNANIMOUSLY CARRIED Annette Jager stated that the Rotary Club of Tailem Bend have purchased an overhead projector and screen, which will be housed in the Hall and available for use by hirers. Thelma Watson requested that the ladder situated near the emergency exit be relocated to the cloak room. Rob Hales to rectify.

7. Recommendations to Council

NIL

8. Next meeting

Next meeting to be held in the Tailem Bend Town Hall Function Centre on Tuesday 7 December 2010, commencing at 9.30 am.

9. Closure

Annette Jager thanked Cr. Klitscher for his time, input and dedication to the Tailem Bend Town Hall Committee during his term on the Coorong District Council, and wished him continued success for his appointment to the Parks Ward. There being no further business, the Chairperson declared the meeting closed at 10.05 am.



CC-1

CORPORATE & COMMUNITY

DIRECTOR CORPORATE & COMMUNITY

1. MONTHLY FINANCE REPORT TO 31 OCTOBER 2010 (FIRST QUARTER FORECAST) (Under separate cover)

Strategic Plan Goal 4.6 Strategy 4.6.1

Other Documents 2009/10 ABP & Budget, LTFP Statutory Implications N/A Financial Implications Significant forecast changes anticipated Author Accountant ESD Impact/Benefit

Economic N/A

Social N/A

Environmental N/A

Recommendation 1. That Council adopt the first quarter forecast as at 30 September 2010. 2. That Council hold a workshop to discuss and recommend priority projects in readiness for the second quarter budget forecast.

REPORT Council is due to consider its first quarter forecast as at 30 September 2010. The analysis process has been considerably protracted and difficult due to management changes and conflicting priorities and deadlines. It is anticipated that the forecast will represent Council in a less than favourable light and that significant carry-overs in the asset and Landcare areas will further increase the budget deficit which is currently adopted as $368k. This will be further impacted by the advance payment of the Grants Commission funding, with one quarter of the 2010/11 allocation being received and accounted for in the 2009/10 financial year, whilst initially budgeted in the 2010/11 year. To allow the timely distribution of the agenda and so that sufficient analysis is given to the forecast process, the report relating to this item will be sent under separate cover.



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2. 2010 COUNCIL OFFICE CHRISTMAS/NEW YEAR CLOSURE

Strategic Plan N/A Other Documents The Coorong District Council (ASU) Enterprise

Agreement No 5, 2008 Statutory Implications N/A Financial Implications Nil specific to this item Author Director Corporate & Community ESD Impact/Benefit

Economic N/A

Social N/A

Environmental N/A

Recommendation 1. That Council approve office closure at Tailem Bend, Meningie and Tintinara from 1.00pm Friday 24 December 2010 to 8.30am Monday 3 January 2011. 2. That appropriate public notification and advice be conducted. 3. That emergency response procedures are arranged prior to the offices being closed.

REPORT Under provisions of The Coorong District Council (ASU) Enterprise Agreement No 5, 2008, the following clause regarding Council Office closure applies:

“It has been customary for the offices to close over the Christmas/New Year period commencing at 4pm on the day before Christmas or the Friday afternoon where Christmas falls over the weekend or Monday and for the 3 working days between Christmas and New Year.

For ease of planning Council recognises this and approves the taking of leave during this time. Such leave may be accrued TOIL, Annual and/or Long Service Leave or leave without pay.”

The purpose of this report is to seek Council’s continued endorsement of the already

agreed arrangement in the Enterprise Agreement and the approval to close its Council offices accordingly and place the appropriate public notices.



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3. COMMUNITY NEEDS ANALYSIS – DRAFT INTERIM ISSUES PAPER

(Attachment C-6)

Strategic Plan Objective Leadership – Action 4.10.1.1 Other Documents Statutory Implications N/A Financial Implications In accordance with 2010/11 Budget Allocation Author ESD Impact/Benefit

Economic N/A

Social N/A

Environmental N/A

Recommendation That Council receive and note the Community Needs Analysis Draft Interim Issues Paper.

Report: Council’s Strategic Management Plan 2008-2012 includes an action to “define the Council’s role and function in the areas of sport and recreation, community services (health, transport, education, youth, aged, disabled, multiculturalism, community engagement/liaison, indigenous relations, crime prevention), community development, arts and culture, economic development and tourism.”

A workshop was held on Friday 19 March 2010, where Elected Members commenced the process to define Council’s role in relation to community services and community development. To assist with understanding the services already provided, Council was provided a comprehensive report which documented Councils current role and budget allocations in the functional areas outlined in the first paragraph of this report as well as identifying services provided by other parties.

Council identified that its role and function in relation to various community services is generally either i) ‘direct’, where it provides staff, funding, resources and in kind support, ‘coordination’, where it assists in coordinating a service or ii) as an ‘advocate’, where it advocates on behalf of the community. The result of the workshop was “that Council proceeds with a ‘Needs Analysis’ across the district with regard to Community Services and Community Development” and this minute 170/10 is listed as an action in Council’s 2010/11 Annual Business Plan under Goal 4.10 and Strategy 4.10.2.



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One of the aims of the Community Needs Analysis is to consult with key stakeholders seeking to contribute to and actively participate in establishing what community services and community development opportunities are available across the district and what demands there are. Key stakeholders were initially identified as Service Clubs, Progress Associations, Development Groups, Community Service Providers and Schools in accordance with the report submitted to Council during its meeting held on 22 June 2010. These community service providers and community group personnel were recognised as providing a wide and diverse array of members who were best able to provide an overview of their community and its needs.

Correspondence was distributed to nineteen (19) identified stakeholders inviting them to participate in the Coorong Council’s Community Needs Analysis. Thirteen Groups/Committees, one school, and two Elected Members accepted the opportunity to participate and communicate the needs of their communities and their responses forms the basis of the Draft Interim Issues Paper. The groups listed below accepted Council’s invitation to participate in the consultation process;

• Coomandook Area School • Coorong Community Links Advisory Group • Coonalpyn Hub • TRADE • Meningie Progress Association • Murray Mallee Community Education Network • Tailem Bend Development Group • Tailem Bend Lions Club • Coorong Health Service, Tailem Bend Hospital Campus • Coorong Health Service Meningie Hospital Campus • Tailem Bend Community Centre • Tintinara Development Group • Tintinara Lions Club • Tintinara Action Club • Two Elected Members

A small number of issues raised at the group meetings were items that could have an immediate outcome with staff being able to follow through and provide information or deliverables at the time of the meeting or by providing a solution shortly thereafter. It was quite encouraging to receive input from these groups and especially pleasing that Coomandook Area School participated providing a voice for the youth representation.



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A summary paper from the community consultation formed the basis for a project team meeting with Consultant Donna Ferretti on Monday 11th October 2010. It was agreed that a "Draft Interim Issues Paper" be compiled given the extensive information that had been conveyed to the team from the key stakeholders. In addition, the information from the Draft Interim Issues Paper will assist in formulating a householder based survey to capture further community members and provide them with an opportunity to contribute to the Community Needs Analysis project and final report, which will include recommendations on addressing the findings of the project. It is anticipated that these recommendations will form the basis and preliminary job description of the role to be undertaken by the proposed employment of a Community Liaison Officer/s. The Draft Interim Issues Paper has been designed to reflect the opinions and expressed needs of the Community provided by the people who attended the meetings.

Some feedback offered by the community was outside of the scope of this project, however the items were noted and have been directed to the appropriate departmental heads.



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Attachment – Community Needs Analysis, Issues Paper



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4. 2010/11 ROUND 1 SUBMISSIONS – COMMUNITY EVENTS, GRANTS & DONATIONS

Strategic Plan Social – Well Being “Enhance the life of the

community by encouraging health, well being and safety.”

Other Documents Community Events, Grants & Donations Policy Statutory Implications N/A Financial Implications To be considered in accordance with budget

allocation of $43,000; Corporate Services Community Grants

Author Director Corporate & Community ESD Impact/Benefit

Economic N/A

Social Various contributions to the Health, social & cultural well-being of the community.

Environmental N/A

Recommendation For Council consideration.

REPORT In accordance with Council’s Community Events, Grants and Donations Policy, submissions from community groups were invited in September with applications closing Friday 29 October 2010. Council had made a previous decision to defer the advertising and consideration of submissions by one month as provisions contained in the Caretaker Policy did not allow Council to allocate community grants until after the Local Government Elections. A total of 21 submissions were received, totalling $75,435; one submission was withdrawn during the week commencing 15 November, which leaves 20 submissions totalling $73,425 for Council to consider at this meeting. Elected Members were provided a copy of each of the applications under separate cover. Also included was the Community Events, Grants & Donations Policy, a detailed summary of the submissions, and previous grant allocations under both this Policy and RLCIP projects. The applications vastly exceed the budget allocation of $43,000 and it should be noted that Council’s Policy makes allowances for two funding rounds per financial year, so ideally only half the allocation should be considered in this funding round.

In accordance with Council’s Policy, eligible activities include:



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• Recreational activities. • Equipment purchases. • Community service/social welfare activities and programs. • Upgrading/improving sports and recreation facilities/infrastructure. • Arts & cultural activities. • Youth development programs. • Environmental programs. • Promotional activities. • Skills development where the activity is made available to the wider

community. Ineligible activities include:

• Requests from for-profit organisations and commercial interests, and groups not based within the Coorong District Council.

• Sponsorship of individual and team participation in events (refer to Individual Sport and Cultural Grants Policy).

• Ongoing salary costs. • Day-to-day operating expenses, including rent. • Requests from State and Federal government departments and services. • Activities targeted at students in a school setting. • General fundraising requests. • Commercial undertakings. • Recurrent requests. • Already completed/commenced projects. • Costumes and uniforms. • Requests to support activities taking place outside The Coorong District

Council. Applications will be assessed according to the:

• Level of community participation in designing and implementing the project.

• Level of community benefit. • Extent to which the project will increase the skills, knowledge, awareness

and participation of community members. • Extent the project meets a demonstrated need and is appropriate to that

need. • Existence of a clearly stated purpose and a plan for achieving that

purpose. • The ability of the project to develop a sense of community. • Innovative nature of the project. • Lack of alternative sources of funding.

The following table provides a brief summary of the submissions received;



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Community Group Brief Project Description Amount Sought

Meningie Cricket Club Oval Lawn Mower $5,000

Meningie SA Ambulance Replacement of 3 year old curtains $4,060

Tailem Bend RSL Replace current plates that are in use for RSL Catering $370

Coomandook Pastimes Club Paint interior walls and woodwork at the hall $5,000

Murray Mallee Community Transport Scheme Upgrade of current computers, software and storage $3,600

Malinong Hall Install a reverse cycle air conditioner at Hall $1,680

Coonalpyn Golf Club Cementing and extending undercover area $4,520

Taberefta Permanent pathway lighting $4,000

Tailem Bend Music Hall Committee Construction of storage shed to house and preserve costumes $5,000

Tailem Bend Lions Club Inc Install two permanent bench seats at War Memorial site $2,000

Tailem Bend Community Centre Day of pampering for Volunteers to say thank you $4,000

Tailem Bend Football Club Upgrade and improve change room facilities $4,540

Tintinara Bowling Club Erect a profile fence around the synthetic green and club $5,000

Tailem Bend Tennis Club Install lights on tennis courts $4,000

Meningie Progress Association Lake Albert Water Celebration, fresh water returning to Coorong $2,600

Tailem Bend Primary School Remove existing verandah and erect new larger shade structure $5,000

Border Downs Football Club One new additional light tower to improve night training $5,000

Coorong CFS Group - Meningie Brigade Install TV screen to compliment CCTV security $300

Tailem Bend Cricket Club Reconstruction of practice wickets and nets x 2 $5,000

Tintinara Lions Club Tinti Under the Stars Event $2,755

$73,425

Nat Traeger DIRECTOR CORPORATE & COMMUNITY



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SUSTAINABLE DEVELOPMENT

DIRECTOR SUSTAINABLE DEVELOPMENT

1. LGA COMMUNITY RENEWABLE ENERGY PILOT PROGRAM

Strategic Plan Goal 1.3, Strategies 1.3.1 & 1.3.2 Other Documents Sustainable Coorong Action Plan 2009-2012 Statutory Implications N/A Financial Implications N/A Author Director SD ESD Impact/Benefit

Economic Local householders reducing their energy costs and potential for local tradespeople to install the systems.

Social Promotion of renewable energy in the community. Building community resilience on the impacts of climate change.

Environmental Less reliance on non renewable energy sources. Recommendation That Council participate in the LGA Community Renewable Energy Pilot Program.

REPORT Elected members may recall at its February 2010 meeting that the Sustainable Coorong Action Plan 2009-2012 was adopted (Minute 040/10). One of the actions in the Sustainable Coorong Action Plan is to investigate Councils involvement in a Community Participation in Renewable Energy Program (C-PREP) (Action 3.8.2). Council further emphasised its commitment to being involved in such a program by resolving at its December 2009 meeting to further investigate the feasibility of being involved in a Community Renewable Energy Program (Minute 419/09). The Local Government Association (LGA) and Local Government Corporate Services (LGCS Pty Ltd) have developed the Renewable Energy Pilot Program (Solar Councils) following undertaking a full independent due diligence check on both the commercial process of conducting this pilot arrangement and also on ZEN Home Energy Systems services. Seven Councils resolved to participate in the pilot program. LGCS is responsible in managing the Solar Councils program. The program was modelled on the successful Victor Harbor C-Prep Program with ZEN which also involved Yankalilla, Alexandrina, Barossa, Light, Adelaide Hills, Kangaroo Island, Mt Barker and Loxton Waikerie Councils.



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The LGA’s climate change strategy and climate change Sector Agreement with the State Government identify strategies to build community resilience to the impacts of climate change. The increased uptake of renewable energy technologies for Councils and their communities is a key component of this. This program is a pilot Program, running for 12 months only - and launched by the LGA on Friday 28th May 2010. At the end of the 12 months, a decision will be made by the LGA as to the future of the program. An interim report on the pilot will be conducted in late 2010. Councils do not receive any benefit from the pilot program other than assisting their communities with accessing information regarding renewable energy uptake, via each Council's assistance with the promotion of the program and providing workshop venues. LGA has also engaged ZEN to conduct a separate program, to be facilitated by ZEN Commercial Energy Systems. This program will result in the 7 original pilot participating Councils receiving building audits with recommendations and advice for the uptake of solar systems. This LGR&DS funded projects will also provide the LGA with advice and recommendations for sector wide policy development. A special research and development fund is being created by the LGA to explore renewable energy options. This fund is contributed to by ZEN which has agreed to contribute between $100 and $200 per unit sold during the pilot depending on the size of the system. The LGA State Executive Committee will manage the R&D fund. The program belongs with LGCS (Local Government Corporate Services), which will run the program on behalf of the LGA. Participating Councils were invited to join the pilot by the LGA. The current number of councils that have joined the Solar Councils program to date is 18, including;

• City of Marion • City of Pt Adelaide Enfield • City of West Torrens • City of Playford • Holdfast Bay City Council • City of Onkaparinga • Pt Augusta City Council • Flinders Ranges Council • District Council of Mount Remarkable • District Council of Peterborough • District Council of Lower Eyre Peninsula • District Council of Cleve • Port Pirie Regional Council • Tatiara District Council • District Council of Kimba



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• District Council of Tumby Bay • City of Port Lincoln • District Council of Franklin Harbour

The program is operated by LGCS and is endorsed by LGA as a pilot project. The Councils are participating in an LGA program, the only partnership is between LGA, LGCS and ZEN. The Councils are not endorsing ZEN, or have any contractual arrangements or other agreements with them. The program has been popular with smaller regional Councils to assist their communities take advantage of solar renewable energy technology. Minor Program costs are shared by LGCS and ZEN, to cover marketing and administration. The Coorong District Council has the opportunity to participate in this program. It is anticipated that if Council decides to participate in the program then community information nights/forums will be organised for early 2011 so the program can be rolled out prior to the end date of the program in May 2011. Councils participation in the program could be advertised in Councils community newsletter in December. It is recommended that Council participate in the program. If Council resolves to participate in the program the Director Sustainable Development will liaise with ZEN Home Energy Systems and the LGA with the aim to determine the process and timeframes for community meetings, advertising and implementation of the program. Participation in the program may result in local tradespeople being trained to install the solar systems bringing not only the environmental benefits but local economic benefits as well. More information about the program can be found at www.solarcouncils.com.au

Timothy Tol DIRECTOR SUSTAINABLE DEVELOPMENT



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CONFIDENTIAL ITEM

1. LOCAL ACTION PLAN VEHICLE 1.1 That in accordance with Section 90 (2) of the Local Government Act 1999, the

Council orders that the public, (except the Chief Executive Officer, Director Sustainable Development; Director Corporate and Community; Governance Officer and Minute Taker), be excluded from attendance at the meeting to the extent that the Council considers it necessary to receive, discuss or consider in confidence the report – Tenders received from Duttons, Peter Hood Holden and Maughan Thiem for the supply of the Local Action Plan Vehicle. That Council is satisfied that, pursuant to Section 90 (3) (b) (i) (c) (k) of the Local Government Act 1999: The information the disclosure of which –

(b)(i) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to the prejudice the commercial position of the council; and

(c) information the disclosure of which would reveal a trade secret (k) tenders for the supply of goods, the provision of services or the

carrying out of works.