COUNCIL AGENDARegular Meeting

Tuesday, January 24, 20177:00 PM - Council Chambers

2580 Shaughnessy Street

1. CALL TO ORDER

2. ADOPTION OF THE AGENDA

2.1 Agenda of January 24, 2017Recommendation: That the January 24, 2017 Regular Council Agenda beadopted.

3. CONFIRMATION OF MINUTES

3.1 Minutes of December 12, 2016Recommendation: That the December 12, 2016 Regular Council Minutesbe adopted.

3.2 Minutes of January 10, 2017Recommendation: That the January 10, 2017 Regular Council Minutes beadopted.

4. PROCLAMATIONS

4.1 Real Acts of Caring Week – February 12th to 18th, 2017In attendance: Ms. H. Chang and students from Maple Creek MiddleSchool

5. BYLAWS

5.1 Council and Committee Procedures Amendment Bylaw No. 3989 - FirstThree ReadingsRecommendation: That "Council and Committee Procedures AmendmentBylaw No. 3989" be given first three readings.

5.2 Sign Amendment Bylaw No. 3986 - First Three ReadingsRecommendation: That "Sign Amendment Bylaw No. 3986" be given Firstthree readings.

5.3 Waterworks Regulations Amendment Bylaw No. 3983Recommendation: That "Waterworks Regulations Amendment Bylaw No.

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3983" be given final reading.

5.4 Sewer Rates Amendment Bylaw No. 3984Recommendation: That "Sewer Rates Amendment Bylaw No. 3984" begiven final reading.

6. RESOLUTION

6.1 Acting Corporate OfficerRecommendation: That Carolyn Deakin, Assistant Corporate Officer, beappointed as Acting Corporate Officer effective February 4th, 2017.

7. NEW BUSINESS

8. OPEN QUESTION PERIOD

9. ADJOURNMENT

9.1 Adjournment of January 24, 2017 Regular Council MeetingRecommendation: That the January 24, 2017 Regular Council Meeting beadjourned.

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COUNCIL MEETING MINUTES Regular Meeting

Monday, December 12, 2016

In attendance: Mayor G. Moore and Councillor L. Dupont, Councillor M. Forrest, Councillor D. Penner, Councillor G. Pollock, Councillor D. Washington and Councillor B. West. Also in attendance: Director of Finance K. Grommada, Manager of Corporate Office and Lands B. Hutchins, Deputy Fire Chief R. Kipps, Chief Administrative Officer J. Leeburn, Director of Engineering and Public Works K. Meersman, Director of Development Services L.L. Richard, Director of Human Resources S. Traviss, and Director of Corporate Support R. Wishart. 1. CALL TO ORDER

1.1 Mayor G. Moore called the meeting to order at 7:00 pm in the Council Chambers, Port Coquitlam City Hall, 2580 Shaughnessy Street, Port Coquitlam, BC.

2. ADOPTION OF THE AGENDA

2.1 Adoption of the December 12, 2016 Regular Council Meeting Agenda It was moved and seconded that the Agenda of the Regular Council Meeting of December 12, 2016 be adopted. Carried.

3. CONFIRMATION OF MINUTES

3.1 Minutes of November 14, 2016 It was moved and seconded that the November 14, 2016 regular Council meeting minutes be adopted. Carried.

3.2 Minutes of November 28, 2016 It was moved and seconded that the November 28, 2016 regular Council meeting minutes be adopted. Carried.

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4. BYLAWS

4.1 Financial Plan Amendment Bylaw No. 3982 for First Three Readings

It was moved and seconded that Financial Plan Amendment Bylaw No. 3982 be given first three readings. Carried.

4.2 Zoning Amendment Bylaw No. 3974 for Land Use compliance – Final Reading

It was moved and seconded that Zoning Amendment Bylaw No. 3974 for Land Use Compliance be given final reading. Carried.

4.3 Cemetery Amendment Bylaw No. 3977 – Final Reading It was moved and seconded that Cemetery Amendment Bylaw No. 3977 be given final reading. Carried.

4.4 Fees and Charges Amendment Bylaw No. 3978 – Final Reading It was moved and seconded that the Fees and Charges Amendment Bylaw No. 3978 for cemetery fees be given final reading. Carried.

4.5 Bylaw Notice Enforcement Amendment Bylaw No. 3980 – Final Reading

It was moved and seconded that Bylaw Notice Enforcement Amendment Bylaw No. 3980 for liquor regulations be given final reading. Carried.

4.6 Bylaw Notice Enforcement Amendment No. 3981 – Final Reading It was moved and seconded that Bylaw Notice Enforcement Amendment Bylaw No. 3981 for land use compliance be given final reading. Carried.

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5. REPORTS

5.1 2017 Council Meeting Schedule It was moved and seconded that the following 2017 Council Meeting Schedule be adopted:

Tuesday January 10 and 24 Tuesday February 14 and 28 Tuesday March 14 and 28 Tuesday April 11 and 25 Tuesday May 9 and 23 Tuesday June 13 and 27 Tuesday July 11 and 25

No Scheduled Meetings in August – Only as Required Tuesday September 12 and 19 Tuesday October 10 and 24 Tuesday November 14 and 28 Tuesday December 12 Carried. Councillor Washington voted against the resolution.

5.2 2017 Acting Mayor Schedule It was moved and seconded that the following 2017 Council Meeting Schedule be adopted:

January Councillor G. Pollock February Councillor D. Penner March Councillor D. Washington April Councillor B. West May Councillor L. Dupont June Councillor M. Forrest July Councillor D. Penner August Councillor G. Pollock September Councillor D. Washington October Councillor B. West November Councillor L. Dupont

December Councillor M. Forrest Carried.

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5.3 2017 Committee, Board and Task Force Appointments It was moved and seconded that the following 2017 Committee, Board and Task Force appointments be ratified: Finance and Intergovernmental Committee Chair – Mayor G. Moore All members of Council Community Safety Committee Chair – Councillor G. Pollock Vice-Chair – Councillor M. Forrest Member – Councillor B. West Citizen Advisors – A. Carroll, B. Leavold Healthy Community Committee Chair – Councillor L. Dupont Vice-Chair – Councillor B. West Member – Councillor D. Penner Citizen Advisors – Y. Cheng, M. Bowen, B. Greenland, B. Hansen Smart Growth Committee Chair – Councillor M. Forrest Vice-Chair – Councillor D. Washington Member – Councillor L. Dupont Citizen Advisors – S. Balram, N. Powers, B. Fenton Transportation Solutions & Public Works Committee Chair – Councillor D. Penner Vice-Chair – Councillor G. Pollock Member – Councillor D. Washington Citizen Advisors – D. Becker, N. McCurrach, C. Polonio Budget and Infrastructure Committee Chair – Councillor D. Washington All members of Council Continuous Improvement Assessment Committee Chair – Councillor B. West Members – Mayor G. Moore, Councillor D. Washington Arts Connect Councillor L. Dupont Fraser Health Municipal Government Advisory Council Councillor G. Pollock, Councillor L. Dupont (Alternate)

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School District #43 Municipal Liaison Councillor M. Forrest, Councillor B. West (Alternate) Port Coquitlam Foundation Councillor G. Pollock Members – T. Crawford, P. Dadson, L. Dennis, J. Diack, R. Fast, R. Hayes, M. Hind, L. Kozina, D. Penner and M. Wright Board of Variance H. Au, L. Baillie, T. McGoldrick, M. Vogel and R. Youssef Metro Vancouver Board of Directors Mayor G. Moore, Councillor D. Penner (Alternate) Fraser Valley Regional Library Board Councillor L. Dupont, Councillor B. West (Alternate) Canada Day Task Force Chair – C. Genzel May Day Task Force Chair – B. Lee Carried.

6. STANDING COMMITTEE VERBAL UPDATES

6.1 Community Safety Committee Councillor Dupont provided an update.

7. NEW BUSINESS

7.1 Council provided several updates related to community events.

8. OPEN QUESTION PERIOD

8.1 Mayor G. Moore invited those wishing to ask a question of Council to approach the podium. A resident provided the following comments:

On the new recreation facility - not much is mentioned about the senior’s facility in the new complex;

Would like to know if there is still a Fraser Health facility in Port Coquitlam now that the one on Wilson Avenue has been torn down; and

Lastly, a concern about the #159 bus and the number of connections in the new bus schedule.

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9. ADJOURNMENT

9.1 Adjournment of the December 12, 2016 Regular Council Meeting It was moved and seconded that the December 12, 2016 Regular Council Meeting be adjourned at 7:40 pm. Carried.

Certified Correct,

_______________________ _______________________

Mayor G. Moore Corporate Officer

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COUNCIL MEETING MINUTES Regular Meeting

Tuesday, January 10, 2017

In attendance: Mayor G. Moore and Councillor L. Dupont, Councillor M. Forrest, Councillor D. Penner, Councillor G. Pollock, Councillor D. Washington and Councillor B. West. Also in attendance: Director of Recreation L. Bowie, Assistant Corporate Officer C. Deakin, Fire Chief N. Delmonico, Director of Finance K. Grommada, Manager of Corporate Office and Lands B. Hutchins, Chief Administrative Officer J. Leeburn, Director of Engineering and Public Works K. Meersman, Manager of Communications and Administrative Services P. Purewal, Director of Development Services L.L. Richard, Director of Human Resources S. Traviss, and Director of Corporate Support R. Wishart. Mayor Moore thanked staff road crews who manage snow and ice maintenance for their diligent work in keeping City streets safe during the last few weeks of cold weather. 1. CALL TO ORDER

1.1 Mayor G. Moore called the meeting to order at 7:02 pm in the Council Chambers, Port Coquitlam City Hall, 2580 Shaughnessy Street, Port Coquitlam, BC.

2. ADOPTION OF THE AGENDA

2.1 Adoption of the January 10, 2017 Regular Council Meeting Agenda It was moved and seconded that the Agenda of the Regular Council Meeting of January 10, 2017 be adopted. Carried.

3. BYLAWS

3.1 Waterworks Regulation Amendment Bylaw No. 3983 for First Three Readings

It was moved and seconded that the Waterworks Regulation Amendment Bylaw No. 3983 be given first three readings. Carried. Councillors Washington and West voted against the resolution.

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3.2 Sewer Rates Amendment Bylaw No. 3984 for First Three Readings

It was moved and seconded that Sewer Rates Amendment Bylaw No. 3984 be given first three readings. Carried.

3.3 Election Signs Amendment Bylaw No. 3969 for First Three Readings

It was moved and seconded that Elections Signs Amendment Bylaw No. 3969 be given first three readings.

Prior to the question on the foregoing resolution it was moved and seconded that clause 4 a) of the Election Sign Bylaw be amended by deleting the words “(30 days from general voting day for federal and provincial elections)” from the clause. Carried.

It was moved and seconded that Elections Signs Amendment Bylaw No. 3969 be referred to the Finance and Intergovernmental Committee for further consideration.

Carried.

3.4 - 3.6 Election Procedure Amendment Bylaw No. 3970, Bylaw Enforcement

Notice Amendment Bylaw No. 3971, and Municipal Ticket Information Utilization Amendment Bylaw No. 3985 for First Three Readings

It was moved and seconded that Election Procedure Amendment Bylaw No. 3970, Bylaw Enforcement Notice Amendment Bylaw No. 3971, and Municipal Ticket Information Utilization Amendment Bylaw No. 3985 be referred to the Finance and Intergovernmental Committee for further consideration. Carried.

3.7 Financial Plan Amendment Bylaw No. 3982 for Final Reading

It was moved and seconded that Financial Plan Amendment Bylaw No. 3982 be given final reading. Carried.

4. RESOLUTION 4.1 Acting Mayor Resolution for February 1 and 2, 2017 It was moved and seconded that Councillor West be appointed as Acting

Mayor for February 1 and 2, 2017. 10

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5. REPORTS 5.1 Mayor’s Year in Review

Mayor G. Moore provided a Year in Review presentation highlighting some of the accomplishments of the City in 2016 including:

New Community Recreation Complex project planning

PoCo Grand Prix

Infrastructure renewal

Supporting businesses

Updating Official Community Plan

Nicola Avenue completion

Pianos on the Street

PoCo at Work Week

New Cultural Plan

Ambassador Program

Illuminate City Hall

Uniformed Crime Reduction Unit

Disaster Recovery Plan

Continuous Improvement Assessments

BCIT Leadership Academy

Bus routes related to Evergreen Line opening 6. NEW BUSINESS

6.1 Council provided several updates related to community events.

7. OPEN QUESTION PERIOD

7.1 Mayor G. Moore invited those wishing to ask a question of Council to approach the podium. No one approached the podium.

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8. ADJOURNMENT

8.1 Adjournment of the January 10, 2017 Regular Council Meeting It was moved and seconded that the January 10, 2017 Regular Council Meeting be adjourned at 8:25 pm. Carried.

Certified Correct,

_______________________ _______________________

Mayor G. Moore Corporate Officer

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PROCLAMATION

Greg B. Moore

Mayor

WHEREAS: Real Acts of Caring (RAC) is doing something nice for a complete stranger

without expecting any reward. It is the expression of our empathy and

compassion for one another; and

WHEREAS: the daily acts of caring and kindness of most of the citizens of Port Coquitlam

often go unrecognized; and

WHEREAS: by recognizing these daily acts of caring and kindness during this week, all

citizens of Port Coquitlam will become more aware of being kind to others

throughout the year; and

WHEREAS: by recognizing these acts of caring and kindness during this week,

everyone will be encouraged to participate in making Port Coquitlam a

kinder, safer and better place to live; and

WHEREAS: a caring and kindness week is being observed in many cities and towns

across this nation;

NOW THEREFORE: I, Greg Moore, Mayor of the Corporation of the City of Port Coquitlam,

DO HEREBY PROCLAIM

The week of February 12th

to February 18th

, 2017 as

“Real Acts of Caring Week” and I encourage everyone to participate in spreading and practicing

generosity, patience, and consideration of others at all time in order to

create a better, kinder, safer and more peaceful City.

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REPORT TO COUNCIL

DATE:

January 24, 2017

TO:

Mayor and Councillors

FROM:

Braden Hutchins, Manager of Corporate Office and Lands

SUBJECT:

COUNCIL AND COMMITTEE PROCEDURES AMENDMENT BYLAW

EXECUTIVE SUMMARY:

The purpose of this Council and Committee Procedures Amendment Bylaw is to update the

“Acting Acting Mayor” procedure and clarify Notice of Motion procedures.

RECOMMENDATION:

That the amended Council and Committee Procedures Bylaw be considered for first three

readings.

BACKGROUND:

“Acting Acting Mayor” Procedures: Although an annual Acting Mayor Schedule is adopted by

Council, occasionally circumstances arise where the Acting Mayor is also absent. The Council

and Committee Procedures Bylaw currently states that if both the Mayor and the Acting Mayor

are absent, Council must choose by way of resolution a Councillor to preside at the Council

Meeting and to fulfill other responsibilities of the Mayor. As this procedure has been required

several times over the last year, it is recommended that the bylaw be amended to allow the

previous month’s Acting Mayor to fulfil the duties of Acting Mayor, if the current Acting Mayor

is absent. This change will minimize the need for multiple resolutions during the course of the

year to appoint an “Acting Acting Mayor.”

Notice of Motion Procedures: While the City’s current Council and Committee Procedures

Bylaw references Robert’s Rules of Order (which addresses Notice of Motion), the bylaw itself

does not directly speak to Notice of Motion procedures. The proposed amendment will add a

Notice of Motion section to the bylaw to clarify procedures for formally adding a new item onto

a future Council or committee agenda.

_____________________________

Braden Hutchins,

Manager of Corporate Office and Lands

Attachment 1 – Council and Committee Procedures Amendment Bylaw 14

3989 1

COUNCIL AND COMMITTEE PROCEDURES AMENDMENT BYLAW NO. 3989

An amending bylaw to clarify the Acting Mayor procedure and to create a Notice of Motion procedure.

______________________________________________________________________________ The Council of the Corporation of the City of Port Coquitlam enacts as follows: Citation 1. This Bylaw may be cited for all purposes as “Council and Committee Procedures

Amendment Bylaw No. 3989, 2017”.

Administration 2. That the “Council and Committee Procedures Bylaw, 2015, No. 3898” be amended by

deleting the existing section 7, clause 3 and replacing it with the following:

“7. 3) If the member designated in the Acting Mayor Schedule under subsection 1) is unable to act in place of the Mayor, the Acting Mayor from the preceding month as identified on the Acting Mayor Schedule will be the Acting Mayor. If that Member is also unable to act in place of the Mayor, Council members present must choose by way of resolution a member to fulfill the duties of Acting Mayor.

3. That the “Council and Committee Procedures Bylaw, 2015, No. 3898” be amended by adding the following as section 19 and renumbering the remaining sections:

“Notice of Motion 19. 1) Any member who during a meeting wishes to bring before Council or

committee any new matter, other than a point of order or of privilege, may do so by way of a notice of motion. A notice of motion announced during a meeting must be:

a) presented in writing;

b) read aloud by the member, Corporate Officer or committee clerk;

and

c) recorded in the minutes of the meeting.

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3989 2

2) A member may also submit a written notice of motion directly to the Corporate Officer or committee clerk. A notice of motion submitted directly to the Corporate Officer or committee clerk must:

a) specify the desired meeting date where the motion will be

announced; and

b) be submitted no later than seven days prior to the meeting where the notice of motion will be announced.

3) After a notice of motion has been announced at a meeting, it must be

included for consideration on the agenda of the next Council or committee meeting.

4) No notice of motion shall be moved in the absence of the member who

announced the notice of motion, unless that member has authorized another member in writing to do so.

5) Consideration of a notice of motion is governed by the following

procedures:

a) only the member making the motion may make introductory remarks;

b) the notice of motion must be moved and seconded; and

c) after a motion is moved and seconded, the motion is open for consideration and is deemed to be in the possession of Council or committee and may be withdrawn only by resolution.

Read a first time by the Municipal Council this 24th day of January, 2017. Read a second time by the Municipal Council this 24th day of January, 2017. Read a third time by the Municipal Council this 24th day of January, 2017. Public Notice given this 3rd day of February and 10th day of February, 2017. ___________________ _______________________ Mayor Corporate Officer

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Report to Council

DATE:

January 18, 2017

TO:

Mayor and Councillors

FROM:

Laura Lee Richard, Director of Development Services

SUBJECT:

PROPOSED SIGN BYLAW AMENDMENT

EXECUTIVE SUMMARY

The City is proceeding with initiatives to introduce additional advertising opportunities in the

community including digital billboards adjacent to major transportation routes. A proposal has

been received to allow installation of three digital signs structures on land owned by Canadian

Pacific Rail.

RECOMMENDATION

That the amended Sign Bylaw be considered for first three readings.

1.0 COMMMENTS & ANALYSIS

The Revenue Committee has identified a number of options to increase revenue to the City that

involve allowing for new advertising signage on properties adjacent to major transportation

routes. In December, Council amended the Sign Bylaw to allow digital signange on City lands

along major arterials and to allow for advertising signage in the City’s major parks and ball

fields. The City has been approached by a digital sign provider who proposes to install one

freestanding digital sign on Canadian Pacific Rail lands along Lougheed Highway and two

digital sign faces on the CP Rail overpass along Mary Hill Bypass. A further amendment to the

sign bylaw is required to provide for the installation of these signs.

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January 18, 2017

SIGN BYLAW AMENDMENT

Page 2 of 2

Sign locations

2.0 OPTIONS

(1) Proceed with amending the Sign Bylaw (recommended);

(2) Request that staff provide additional information related to the proposed bylaw

amendment;

(3) Refer the request to the Smart Growth Committee for their review and consideration;

(4) Determine that it does not wish to change the Sign Bylaw at this time.

__________________________

Laura Lee Richard, MCIP

Director of Development Services

Attachment 1: Bylaw amendments

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3986 1

SIGN AMENDMENT BYLAW NO. 3986

A bylaw to amend "Sign Bylaw, 1992, No. 2638" to define locations for off-premise signs. ______________________________________________________________________________

The Council of the Corporation of the City of Port Coquitlam enacts as follows:

Citation

1. This Bylaw may be cited for all purposes as "Sign Bylaw, 1992, No. 2638, Amendment Bylaw, 2017, No. 3986".

Administration 2. That “Sign Bylaw, 1992, No. 2638”, be amended in section 2.2 Exemptions, by adding

the following clause: (g) One off-premise sign, when the sign area does not exceed 32.5m² and when

authorized by the Building Inspector on each of the following parcels: (i) Lot E, District Lot 463, Group 1, NWD, Plan BCP2345; (ii) Portion Colored Green on Plan 2923B, District Lot 480, Group 1, NWD

attached hereto and forming part of this Bylaw as Schedule 1; and (iii) Part 13.88 Acres more or less (Statutory Right of Way Plan 908) Sections

17 and 18, Block 6, North Range 1 East, NWD (1680 Lougheed Highway)

Read a first time by the Municipal Council this 24th day of January, 2017. Read a second time by the Municipal Council this 24th day of January, 2017. Read a third time by the Municipal Council this 24th day of January, 2017.

___________________ ___________________ Mayor Corporate Officer

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3983 1

WATERWORKS REGULATION AMENDMENT BYLAW

NO. 3983

A Bylaw to amend the rates for the current year. _______________________________________________________________________________________________

The Council of the Corporation of the City of Port Coquitlam enacts as follows: Citation 1. This Bylaw may be cited for all purposes as the "Waterworks Regulation Amendment

Bylaw, 2017, No. 3983". Administration 2. That “Waterworks Regulation Bylaw, 2016, No. 3935" be amended by replacing the

rates in Schedule B with the following rates for 2017:

A. Residential Properties:

(a) Single Residential dwelling unit $430.63

(b) Each additional dwelling unit* $430.63

(c) Each townhouse unit $403.40

(d) Each apartment unit $383.23

B. Meter Rates:

0 - 1,500 cubic feet $149.83 minimum charge

For the next 3,000 cubic feet 4.8005 per hundred cubic feet

For the next 15,000 cubic feet 3.9332 per hundred cubic feet

Over 19,500 cubic feet 2.4305 per hundred cubic feet

Read a first time by the Municipal Council this 10th day of January, 2017. Read a second time by the Municipal Council this 10th day of January, 2017. Read a third time by the Municipal Council this 10th day of January, 2017. _______________________ ______________________ Mayor Corporate Officer

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3984 1

SEWER RATES AMENDMENT BYLAW NO. 3984

A Bylaw to amend the rates for the current year. ______________________________________________________________________________

The Council of the Corporation of the City of Port Coquitlam enacts as follows: Citation 1. This Bylaw may be cited for all purposes as the "Sewer Rates Amendment Bylaw, 2017,

No. 3984”. Administration 2. That "Sewer Rates Bylaw, 2016, No. 3936” be amended by replacing the word “Rates”

with “Regulation” in the title of the Bylaw. 3. That "Sewer Rates Bylaw, 2016, No. 3936” be amended by replacing the rates in Schedule

A with the following rates for 2017:

A. Residential Properties:

(a) Single Residential dwelling unit $317.48

(b) Each additional dwelling unit * $317.48

(c) Each townhouse unit $297.76

(d) Each apartment unit $282.20

B. Metered Rates:

(i) 0 to 1,500 cubic feet (minimum charge) $86.51

(ii) over 1,500 cubic feet (rate per hundred cubic feet)

2.2099

Read a first time by the Municipal Council this 10th day of January, 2017. Read a second time by the Municipal Council this 10th day of January, 2017. Read a third time by the Municipal Council this 10th day of January, 2017. __________________________ _________________________ Mayor Corporate Officer

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THE CORPORATION OF THE

CITY OF PORT COQUITLAM

DRAFT RESOLUTION

“That Carolyn Deakin, Assistant Corporate Officer be appointed as

Acting Corporate Officer effective February 4, 2017.”

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