ControlPointThe Eleventh HourPresentation and ControlPoint DemonstrationAbdullah NomanOctober, 2015

Big data is changing everythingIncluding information value

Growing need to protect and retain all important information

High risk or high value – storage, discovery, opportunity and penalties.

Global regulation driving lengthy and complex retention requirements and audit

Organisations don’t understand what they have, where it lives, who owns it or its business context

Impacts business initiative and ability to deliver services and results

What is information value?

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Different things to different people

Reduced cost to manage

Finding the right information when you need it

Insight to drive strategy & decisions

Speed to market / Improved service levels

“User pay” information services

Value: the regard that something is held to deserve; the importance, worth, or usefulness of something

Today’s big data reality

*1: Don’t kick the can down the road, put it in the trash. John D Martin, Lucile H Cohen, and Jarrett O Coco, Nelson Mullins Riley and Scarborough, January 2013*2: Industry watch: Information Governance-Records, risks and retention in the litigation age. AIIM 2013*3: 2011 Cost of Data Breach study: Ponemon Institute 2011*4: Bridging Information Worker Productivity Gap: New challenges & opportunities for IT. 2012 Melissa Webster, ICD

31%Organisations that report problems with regulators and auditors1

1 in 3Organisations report that 90% of IT spend adds no new value2

21.3%Time information workers waste searching for documents4

1 in 3Organisations report that 90% of IT spend adds no new value2

14%Report incurring fines or bad publicity2

$5.5MOrganisational cost of an individual data breach3

30 – 70% of enterprise information is ROT and results in…

How do you turn big data into smart data?Three common and recurring questions

How do I get value from enterprise information?• Simply too much to deal with

• No context or confidence• Delivers little insight

How do I reduce operational costs?• Growing information footprint

• Manual processes • Storage is not optimized

How do I secure information and reduce risk?• Dark data exists • Valuable information in the wild

• Policy application piecemeal

Big data is also driving a new software category

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Get enlightened with File AnalysisAn emerging software category to address big data challenges…

“Storage managers, legal and security professionals, and business analysts are seeking ways to manage unstructured data stores to reduce costs and risk, and increase efficiency of valuable business-critical data”.

“File Analysis enables better information management decisions for unstructured data”.

...stand-alone file analysis solutions will be absorbed into more comprehensive solutions…

...the data presentation provided by file analysis tools is critical and should be a key criteria, along with the level of metadata and content analysis…

Gartner Market Guide for File Analysis Software

Published: 23 September 2014

Analyst(s): Alan Dayley, Garth Landers, Debra Logan, Earl Perkins

HP’s File Analysis software: ControlPointPart of a bigger Information Governance strategy

Four use cases for file analysisHP ControlPoint helps you reduce, optimise, control and mitigate

Enterprise Data

Cleanup

Policy-based

Migration

Automated Records Declaratio

n

Retention and

Storage Optimisati

on

Reduce

Control

Optimise

Mitigate

Enterprise data clean-upUnderstand the value of your information and reduce ROT

Records5-15% of all data

Intellectual Property

25-50% of all data

ROT30-70% of all

data

Statistical data derived from Reference 2012 Compliance, Governance and Oversight Council Summit, as well as HP customer

site data

Redundant information is driving the need to ‘clean-up’It is consuming more storage and budget

Source: IDC, 2013

30% of typical IT budget is spent on data storage

60% of all enterprise space is taken by copies

85% of storage spend is for managing copies

8x morespent on copies as

on storage for data and analytics

Policy based migrationMove information to where it offers most value

On-board acquired information or valuable legacy data

Move business critical information to records/archive system

Identify valuable information and quarantine ROT before migrating

Migrate to tiered storage according to business value and access

Get your data cloud ready

Policy based migrationHP ControlPoint your pathway to the cloud

Automated records declarationEnsure business critical information is managed appropriately

A safety net for ungoverned business critical information

Remove the burden of manual and time consuming classification

Improve records capture and classification accuracy

Reduce risk and improve your compliance state

Automated records declarationEnsure business critical information is managed appropriately

Retention and storage optimisationIntelligently retain information and store according to value

Improve efficiency with complete information lifecycle management

Improve confidence retain information according to value - not uncertainty

Improve compliance apply policy and manage at the object level – not source

Reduce risksecure critical and sensitive information

Reduce costs by optimising storage and system efficiency

Retention and storage optimisationIntelligent retention and content management solution

How is ControlPoint helping our customers?

Legacy data clean-up to reduce cost & risk Automated records declaration for compliance

HP ControlPoint delivers many benefits

Enhanced business insight

Optimised systems and storage

Reduced cost and risk

Improved compliance and security

Policy based, object-level management and retention according to business value

Intelligently retain information and store according to value

ControlPoint demonstration

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Thank you

abdullah.noman@hpe.com