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Contractor Health, Safety and Environment

Guidelines

(Pacific Region)

Table of Contents

Version: 3 Date Printed: 05/04/2016 Page: 2 of 18 Contractor HSE Guidelines (2013)

Uncontrolled When Printed

Introduction and Overview Page

CBRE Health and Safety Policy 3

Introduction 4

General Contractor Requirements 4

Induction 6

Contractor Safety Guidelines Page

Confined Spaces 7

Contractor Vehicles 7

Drugs and Alcohol 7

Electrical Safety 8

Emergency Procedures 8

Fire Protection 8

First Aid 9

Hazard, Incident and Injury Reporting 9

Hazardous Materials 9

Hazardous Chemicals 9

Health and Safety Performance Monitoring 10

Hot and Cold Works 10

Housekeeping 11

Manual Handling 11

Noise 12

Permits to Work 12

Personal Protective Equipment 12

Plant Isolation 13

Plant Safety 13

Restricted Access Areas 14

Working At Heights 14

Working with Insulated Sandwich Panelling 15

Appendices Page

Contractor SWMS Review Checklist 17

Contractor Sign Off Page

Health and Safety Induction SIGN OFF 18



CBRE Health, Safety and Environmental Policy

At CBRE we are committed to the health, safety and welfare of all our staff and to the parties affected by our undertakings, including contractors, tenants and visitors. CBRE are similarly committed to protection of the environment. We recognise that our commitment to the management of health, safety and environment (HSE) is a critical component of our overall business strategy. It is an important part of the value added services we offer to clients, which sets us apart from our competitors.

Commitments

As part of our overall HSE program, CBRE is committed to:

Establishing measurable objectives and targets to ensure continued improvement aimed at minimisation of work related injury, illness and environmental impact;

Complying, where appropriate, with relevant HSE legislation, codes of practice, standards and guidelines applicable to CBRE;

Assigning responsibility for HSE management to all staff levels within the organisation;

Documenting, implementing and communicating the HSE Policy to all staff and other interested parties;

Providing adequate resources, including training of staff, to ensure the HSE program is appropriately implemented;

Seeking, valuing and incorporating staff opinions in relation to decision making processes impacting HSE management;

Actively promoting and developing initiatives to improve HSE performance across CBRE;

Making the HSE Policy readily accessible to all staff and interested parties; and

Periodically reviewing the HSE program, including the HSE Policy, to ensure it remains relevant and appropriate given the nature of our business.

Objectives

The key objectives of our HSE program are:

To minimise work related injuries;

To have effective and meaningful consultation with staff and other relevant parties regarding issues that affect their health, safety and welfare;

To implement a HSE risk management program which, where reasonably practicable, identifies, assesses and controls HSE risks generated by the undertakings of our business, and

To provide all staff and other relevant parties with appropriate HSE systems, information, training, instruction and supervision to ensure work is conducted in the safest and most environmentally friendly manner possible

Authorised

Tom Southern President and CEO – Pacific Dated: 5

th October 2011



INTRODUCTION

CBRE is committed to ensuring the health and safety of their contractors, as well as to protection of the environment. CBRE has established a Health, Safety and Environmental (HSE) Management System (HSEMS) to assist in meeting this commitment. The purpose of these guidelines is to provide an overview of the CBRE HSEMS and contractor requirements. Please note that these guidelines are not intended to be exhaustive, nor do they seek to replace the requirement for contractors to have in place their own comprehensive health and safety policies and procedures. All contractors, sub-contractors and their employees engaged by CBRE, or conducting works at CBRE managed premises or offices, are obliged to assist CBRE in complying with all statutory requirements in relation to HSE as well as the CBRE or client specific HSE MS.

GENERAL CONTRACTOR REQUIREMENTS

Contractor Pre-Qualification Requirements

Prior to commencement of works, all contractors engaged by CBRE are required to meet the “CBRE Pre-Qualification Requirements”. In summary, the following must be provided by the contractor:

Evidence of appropriate insurance cover (for example workers compensation, public liability and (where appropriate) professional or products indemnity);

For “major contractors” (defined below) the contractor must complete and return to CBRE the “Major Contractor Evaluation Checklist”.

For “minor contractors” (defined below), the contractor must complete and return to CBRE the “Minor Contractor Evaluation Checklist”.

A copy of their HSE Policy and HSE Management System; and

Copies of site specific safe work method statements (SWMS), risk assessments or job safety analyses (JSAs) relating to the works they have been engaged to perform. Note: The SWMS must comply with the requirements of the attached SWMS Review Form prior to allowing access to site.

Definitions

For the purposes of this document, the following definitions apply. If you are uncertain as to whether you are a “major” or “minor” contractor please contact CBRE who will clarify this for you.



Major Contractor A company where the contract may be characterised by the following:

Risk: Contracts involving multiple high risk activities such as construction work and major refurbishments are classified as major. More sophisticated management systems are expected when engaging contractors to perform high risk work.

Complexity: Where a contract involves the use of subcontractors, suitable systems of selection and supervision will apply to subcontractors. Where the use of subcontractors is likely, the contract should be classified as high risk.

Duration: Contracts which extend beyond 1 month or are established on an ongoing basis are considered sufficiently large to expect that contractors have formalised HSE management systems which reflect the type of work they are performing.

Minor Contractor A company where the contract may be characterised by the following:

Risk: Contracts involving low to medium risk activities such as minor maintenance work and repairs are classified as minor. Less sophisticated management systems are expected when engaging contractors to perform low to medium risk work.

Complexity: Where work is performed by a small business with no subcontractors, the level of complexity is reduced; therefore the contract is classed as minor.

Duration: Contracts which are short term such as a few hours on site, or are ‘one-off’ contracts are not required to have formalised H&S management systems. However, the small business will be expected to provide CBRE with a risk assessment of the planned works.

General Requirements

In general contractors, sub-contractors and their employees are responsible for ensuring the following:

All works are carried out in accordance with all relevant HSE legislation, codes of practice, Australian and New Zealand Standards and guidance notes;

They adhere to site specific policies and procedures, the requirements outlined in this document, all statutory requirements as well as their own HSE policies and procedures;

Providing appropriate training and supervision of their employees;

Meeting the CBRE contractor prequalification requirements and providing the necessary documentation to CBRE prior to the commencement of work;

In relation to CBRE managed premises or offices: making contact with the CBRE site contact prior to the commencement of work. The purpose of making such contact is to advise CBRE of when the contractor will be on site, to complete site inductions, sign attendance registers and gain access keys/passes to the property etc. Where the site does not have a CBRE representative on site the contractor is responsible for ensuring they have completed a site induction and gain the necessary access keys/cards and permits prior to commencing works at the property.



Prior to commencement of work, contractors are required to identify health and safety hazards associated with the specific work being undertaken and to identify and implement appropriate control strategies.

SWMS must be reviewed and revised in consultation with workers prior to work commencing if they do not adequately address the task or risks.

INDUCTION

In relation to CBRE managed premises: prior to commencement of work on site, all contractors shall attend a site induction which may include information on the following:

Review and explanation of this document

Details on relevant CBRE HSE policies, procedures and requirements

Site emergency procedures

Hazard and incident reporting procedures

First aid procedures

Hazards associated with the task and with the location of the task

Location of hazardous materials

Security and access

Site specific risks

Specific site hazards and requirements

Inductions are required to be reviewed at least two yearly, when site conditions change significantly or contractors personnel change. In certain circumstances, face-to-face induction at remote or unattended sites is often not possible. In these cases, induction may be undertaken by providing relevant information to the contractor using alternative means, including phone, fax and email, using written information (including risk assessments and JSA’s), graphics, photographs, videos etc.

CONFINED SPACES

Any contractors accessing confined spaces must be appropriately qualified to access such environments. Qualified contractors engaged in works in areas classified as confined spaces shall conduct a pre-entry risk assessment prior to entering the space in question. The pre-entry risk assessment shall take into consideration the following:

The nature and inherent hazards of the confined space;

The work required to be done, including the need to enter the confined space;

The range of methods by which the work can be done;



The hazards involved and the associated risks involved with the actual method selected and equipment proposed to be used;

Emergency response procedures;

The competence of persons to undertake the work, and

Selection of appropriate control measures to be taken prior to entry into the confined space.

Upon the completion of the review of the pre-entry risk assessment, a confined space entry permit shall be obtained from CBRE. The confined space entry permit shall be completed accordingly and shall include:

Precautions and clear instructions for the safe entry and execution of work;

Confirmation that a necessary stand-by person will be present;

The names of persons entering the confined space; and

The equipment being introduced into the confined space.

Upon the completion of works, the confined space entry permit shall be completed with all persons and equipment accounted for.

Under no circumstances shall confined spaces be entered without completing a CBRE Confined Space Permit. All work in confined spaces shall be conducted in accordance with AS 2865 Safe Working in a Confined Space.

CONTRACTOR VEHICLES

Contractors bringing work vehicles onto CBRE managed properties shall observe all site speed limits where they are imposed and shall not block any access or egress points to and from the premises. All loads must be appropriately secured. All parking signage shall be adhered to where posted and where required, vehicle site permits must be obtained from CBRE and displayed in the windscreen of the contractor vehicle.

DRUGS AND ALCOHOL

Alcohol and non-prescription drugs are not permitted onto, or to be consumed on, whilst under the engagement of CBRE, or whilst undertaking works at a CBRE managed property. Any person suspected to be under the influence or in the possession of such substances will be requested to leave the property and immediately cease works.

ELECTRICAL SAFETY

Immediately prior to the commencement of any work involving electrical equipment, contractors must notify CBRE to define the scope and limits of work. Where possible, work is not to be undertaken on energised electrical equipment. Works must not must not commence without full implementation of lockout procedures (refer to the “plant isolation” section for more information). Where work on energised equipment is unavoidable, work must isolated equipment, contractors undertaking this work must be suitably qualified/licensed and must consider the requirements of all relevant Australian Standards and Codes of Practice.



Appropriate safety tags including “danger” (tags and/or locks) and “out of service tags” are to be provided by the contractors. Out of Service tags must only be removed by an authorised person once a competent person confirms the item is fit for service. All persons working on electrical installations must affix their own “personal danger tag and ideally, personal lock” and remove it upon completion. Personal danger tags/locks must not be removed by anyone other than the person who attached it. Equipment must only be re-energised when all tags are removed, relevant checklists completed, and it is safe to do so.

All electrical leads shall be connected to the nearest electrical point and not be overloaded. Where the building is not fitted with RCD protection, a portable RCD must be used. All power tools and leads are to be tested and tagged by a licensed electrician prior to being brought on site, and then reviewed on a monthly basis. Leads must be located and protected to prevent damage from vehicles, hot equipment, falling objects, water etc. and must be fitted with earth leakage devices. Leads must be suitably positioned to ensure they do not create a trip hazard.

EMERGENCY PROCEDURES

Prior to commencing work on a CBRE managed premises or a CBRE office; the contractor shall inform CBRE of their presence on site. CBRE shall ensure that the contractor is appropriately inducted with regard to the site evacuation and location of emergency assembly points.

Should an emergency evacuation drill occur whilst the contractor is on site, the contractor shall ensure that they follow all instructions communicated by fire wardens and participate in the emergency evacuation drill.

FIRE PROTECTION

Fire protection requirements must be considered prior to the commencement of work. The contractor must conduct work in a manner so as to prevent the proliferation of fire. This may involve careful selection of tools, work methods and materials. Contractors are also responsible for ensuring flammable liquids remain closed when not in use and be stored in appropriate facilities.

A Hot Work Permit is required for any activity likely to produce a source of ignition.

Any impairment to Fire Services must be discussed with CBRE and a Fire Impairment Notification Form submitted.

FIRST AID

Prior to the commencement of work, the contractor shall ensure that provisions are available for prompt treatment in the event of an injury.

In general contractors are expected to supply their own first aid equipment.

In an emergency, first aid equipment may be available on site either via CBRE building management or the tenants, however, availability is not guaranteed should be confirmed prior to commencing work.

HAZARD, INCIDENT AND INJURY REPORTING

Any hazard or incident affecting health and safety or the environment must be reported immediately to CBRE. An incident report form is available from your CBRE contact.



The contractor shall comply with the relevant state legislative requirements for reporting of incidents and accidents to the relevant health and safety regulatory body.

HAZARDOUS MATERIALS

Where hazardous materials are present, CBRE will provide the contractor with relevant details, location and condition of such materials. Usually, such information will be provided via the “hazardous materials register” for the property. If the site is not attended by a CBRE representative, the contractor shall seek instructions as to the location of such register.

Any work on hazardous materials shall only be undertaken by an appropriately licensed and qualified contractor and in compliance with statutory requirements. If any asbestos or asbestos-like material is found or suspected, any works must cease immediately and CBRE must be contacted as soon as possible.

HAZARDOUS CHEMICALS

Where contractors are required to use, handle and/or store hazardous chemicals on site, the contractor is responsible for the appropriate use, storage and safe keeping of these chemicals. A risk assessment must be completed in relation to all hazardous chemicals used by the contractor and provided to CBRE prior to the commencement of work. Where control measures have been outlined in the risk assessment, these shall be implemented on site.

Contractors are responsible for ensuring that their workers have been provided with the appropriate training for the storage, use and handling of hazardous chemicals. Hazardous chemicals shall be stored, handled and labelled in accordance with all relevant statutory requirements. Where hazardous chemicals are required to be stored on site and a current safety data sheets (SDSs) shall

be made available.

HSE PERFORMANCE MONITORING

Non-compliance with the requirements of these guidelines or any other site specific requirements may result in the suspension of personnel and/or termination of the contract.

Contractor HSE performance may be monitored via one or more of the following means:

Inspections of the work area to ensure compliance with health and safety documentation and/or legislative requirements.

Submission of reports detailing hazards, incidents and injuries occurring on the work site;

Review of contractor insurances and licenses;

Such monitoring may be undertaken by any contracting staff member by CBRE at any time.

HOT AND COLD WORKS


Prior to the commencement of any hot and/or cold works, a risk assessment shall be completed by the contractor. Such a risk assessment must take into consideration the following (at a minimum):



The nature and inherent hazards of the hot or cold work activity;

The work required to be done, including the need to conduct the hot or cold work;

The hazards involved and the associated risks involved with the hot or cold work and equipment proposed to be used;

Fire and emergency response procedures, and

The competence of persons to undertake the work.

Hot Works

A Hot Work Permit shall be obtained from CBRE and completed prior to engaging in any hot work. Hot work is defined as any work involving open flames producing heat and/or sparks. This includes, but is not limited to:

Brazing and Soldering;

Cutting.

Grinding;

Thawing pipe;

Torching;

Welding

Hot work shall be undertaken in accordance with the following requirements:

All equipment shall be in good repair;

Ensure that all hazardous areas surrounding the hot work area are isolated or otherwise controlled so as to prevent the ignition of any materials, contaminants, agents or conditions that may be harmful to a person or property;

Whilst hot work is being carried out, the contractor is to ensure that one or more fire-watch persons are present to ensure that no nearby items are ignited. The fire-watch person(s) must be assessed as being a competent person and must remain in close proximity to the hot work area and be capable of continuous communication with the person conducting the hot work;

Within 10 metres of the work the following apply:

Ground swept clean of combustibles;

Combustible floors and fittings wet down, covered with damp sand, metal or other shields;

No combustible materials or flammable liquids shall be present;

Combustible materials or liquids appropriately shielded, or

Means of collecting and containing sparks is in place.

When work is to be undertaken on enclosed equipment it shall be cleaned of all combustibles and purged of flammable vapours;

Fire extinguishing equipment shall be available for the duration of the works and at least one hour after the completion of works

On completion of work, the contractor is to acknowledge in writing that the work has been completed and all persons involved in the work have left the work area safely. The fire-watch person(s) must also conduct checks of the hot works area (e.g. routine checks, security patrols etc) for 60 minutes (or more) after the work has been completed to ensure the hot work area is safe. This is to be documented on the Hot Work Permit.

Welding

A Hot Works Permit is required for any welding works. Gas cylinders used for oxy-acetylene or oxy-LPG welding must be securely fixed in an appropriate trolley and kept upright at all times. Welding equipment shall be fitted with flashback arresters and a fire extinguisher must be located in close



proximity to welding or grinding works (persons conducting such works trained in the use of the extinguishers).

Cold Works

A Cold Work Permit shall be obtained from CBRE prior to engaging in any cold work.

HOUSEKEEPING

Contractors shall maintain a high standard of housekeeping at any premises in which they are conducting works. It is the responsibility of the contractor to maintain their materials, tools and other equipment in an orderly manner on site.

All debris and waste resulting from contractor activity on site shall be removed by the responsible contractor. All materials and debris must be lowered and not dropped from elevated locations and platforms.

All materials, tools and waste shall be located so as to reduce risks to health and safety prior to leaving the site daily. Working areas, stairways, passages and emergency exits must be kept clear of obstructions at all times. If required, working areas must be barricaded off and appropriate warning notices erected.

MANUAL HANDLING

Incorrect lifting techniques can cause serious injuries and accidents. Prior to the commencement of work, contractors must establish safe manual handling methods in accordance with state regulations.

Contractors and their employees shall be appropriately trained in their organisations safe manual handling methods, along with training on the use of any lifting aids provided.

NOISE

Noisy works are not permitted between 7.30am and 6.00 pm weekdays (excluding public holidays). Such works outside these hours must be authorised by CBRE. Notification of such works will be issued to the building occupants at the discretion of the CBRE and the property owner. The contractor is responsible for signposting work areas requiring hearing protection and for ensuring such protection is available and used by all persons entering into that area when noisy works are in progress.

PERMITS TO WORK

Permits to work are required prior to commencement of any of the following:

Working at Heights

Confined Space Entry

Hot Work

Cold Work

Riser Access

Core Holing/Chasing

Working with Insulated Sandwich Panelling

http://pacifichealthandsafety.cbre.com.au/HR%20Master%20Documents/Working%20at%20Heights%20Permit.doc

http://pacifichealthandsafety.cbre.com.au/HR%20Master%20Documents/Confined%20Space%20Entry%20Permit.doc

http://pacifichealthandsafety.cbre.com.au/HR%20Master%20Documents/Hot%20Work%20Permit.doc

http://pacifichealthandsafety.cbre.com.au/HR%20Master%20Documents/Cold%20Work%20Permit.doc

http://pacifichealthandsafety.cbre.com.au/HR%20Master%20Documents/Riser%20Access%20Permit.doc

http://pacifichealthandsafety.cbre.com.au/HR%20Master%20Documents/Insulated%20Sandwich%20Panel%20Work%20Permit.doc



Isolation of Fire Systems

Any other specific tasks that may be specified by CBRE from time to time.

The relevant permit will be provided to the contractor by CBRE. The originals are to be maintained by the contractor completing the works. A copy of the permit is to be returned at the completion of works and will be signed off by the contractor’s personnel. Note permits cannot be issued and authorised by the same person.

PERSONAL PROTECTIVE EQUIPMENT (PPE)

The contractor shall:

Assess the suitability of the PPE, prior to the commencement of works, required to allow them to undertake the works safely;

Outline any personal protective equipment required in the control methods on the contractor risk assessment/SWMS/JSA documents, which are submitted to CBRE prior to works;

Supply PPE appropriate for the hazards identified;

Supervise the use and maintenance of the PPE;

Ensure that all PPE complies with current legislation, Australian Standards and Codes of Practice; and

Ensure that PPE is worn in accordance with contractor’s health and safety procedures or signage throughout the property.

PLANT ISOLATION

General Lock Out and Tag Out (Out of Service Tags)

Where plant is identified as unserviceable, faulty, requiring repairs or maintenance, or where the plant is to be isolated for an extended period, an ‘out of service’ tag is to be placed on the plant by the contractor. Should such a tag be applied by a contractor, CBRE must be immediately informed. Any repair, maintenance, inspection or modification tasks will require specific locks and tags to be applied. Contractors are responsible for removal of such tags (if applied by them) only once the item is fit for service.

Maintenance Lock Out and Tag Out (Danger Tags)

Contractors are to ensure plant is isolated, locked out and tagged out prior to and for the duration of any repair, maintenance, inspection or modification tasks. Sources of energy which require isolation including electrical, stored pressure, thermal, pneumatic, hydraulic, or mechanical hazards, must be monitored by the contractor for the duration of the lock out and tagged out phase.

Isolation of plant and the application of locks and danger tags are to be undertaken by the contractor if they are working on the item of plant. Before work commences the isolation and lock outs are to be verified by the contractor undertaking the works for effectiveness. Before each lock and tag is removed the contractor is to verify no other person will be exposed to a hazard. Where an item of plant is left unattended (e.g. at the end of the working day) and cannot be returned to service, the plant is to remain isolated, locks and tags removed and replaced with an ‘out of service tag’ to prevent operation. Locks and tags must be re-applied when work recommences.

Isolation, lock out and tag out requirements are to be identified and recorded in the relevant risk assessment and JSA’s provided by the contractor.

PLANT SAFETY




Contractors must provide, maintain and operate plant in a safe manner, complying with appropriate statutory requirements for the safe operation of plant. As a minimum, contractors shall ensure that:

Inspection of plant shall be undertaken prior to commencing work on site;

Risk assessments have been undertaken for all items of plant under their control;

Employees of contractors required to operate or work with plant shall be instructed on the safe use of that plant and where required have the appropriate certification to operate plant;

Specific items of plant requiring registration are registered in accordance with relevant State legislation;

Regular inspections and maintenance is undertaken on items of plant in accordance with manufacturer’s instructions, industry standards and statutory requirements.

In some circumstances, CBRE may request to review specific documentation relating to specific items of plant (e.g. maintenance records and documented risk assessments). The contractor shall provide this information to CBRE if requested to do so.

Building Maintenance Units (BMUs)

BMU’s shall only be installed, maintained and used by appropriately trained and competent persons. For additional requirements of contractors relating to BMU’s refer to Appendix 3 “BMU Contractor Standards”.

Vehicles, Mobile Equipment, Mobile Scaffolding, Forklifts, Elevating Work

Platforms, Scissor Lifts, Boom Lifts and Cherry Pickers

In relation to this equipment, contractors must ensure the following:

Load bearing capacities shall be adhered to at all times.

As far as practicable, loads shall not be suspended or travel over people.

Loads being transported shall be secured.

Scaffolding shall comply with AS 1576 Scaffolding; be erected, maintained and dismantled by suitable qualified scaffolders.

If scaffolding height exceeds 4 metres the scaffolding shall have edge protection, safe access and egress, be inspected and marked by a suitably qualified scaffolder before use, after any alteration or at intervals no greater than 30 days.

RESTRICTED ACCESS AREAS

From time to time, areas throughout a property, deemed to pose a health and safety risk, may be signed as “restricted access areas”. Such areas may present some hazards in common with confined spaces but do not meet all the criteria for classification as a confined space. For example, an area may have an atmosphere which contains potentially harmful levels of contaminants but it is primarily designed as a place of work.



Restricted areas are not required to be managed with the same criterion as for a confined space, but do require a pre-entry risk assessment to identify the hazards, assess the risks and define risk controls. Should access be required to a restricted area, the contractor must contact CBRE.

WORKING AT HEIGHTS

All work where there is a risk of a fall to another level shall be performed in accordance with the relevant state legislation for fall prevention/safe work on roofs. Prior to the commencement of working at heights where there is a risk of falling over 1.8m, a “working at heights” permit must be obtained from CBRE building management and completed by the contractor. In addition, a risk assessment must be completed by the contractor for the proposed works. Such a risk assessment must take into consideration the following:

How work is done

How often the task is complete

The conditions or physical surroundings where such work is undertaken.

Circumstances that should be considered during the assessment include:

The nature, size and layout of the workplace

The duration, extent and type of work to be undertaken. (Example: is just a visual check required or is installation/repair needed? How long will the job take?)

What height will workers be required to access or undertake work?

Training and experience of employees undertaking the work?

How to get access to the work area (consider terrain, travel distance, ease of access for equipment)

The number and movement of people and plant on the work site. (Example: are workers or vehicles nearby that could interfere with fall prevention measures? Do their movements cross paths with one another increasing the likelihood of a fall?)

Conditions of work (Example: Is it windy or slippery? Is there poor lighting, sloping surfaces etc).

The provision of appropriate fall arrest and prevention devices (i.e. those already in place and those to be provided by the contractor).

The provision of personal protective equipment to combat glare, thermal stress, noise or other physical hazards.

The selection and use of fall arrest systems, safety mesh, scaffolding safety nets, guardrails and the selection of control measures shall be in accordance with the relevant State legislation, Australian Standards and Codes of Practice. All ladders used on site shall comply with ANZS 1892 Portable Ladders. Contractors shall ensure they have undergone appropriate training for the selection, use and maintenance of fall arrest and prevention devices. Contractors are also responsible for the training and instruction of their employees and shall ensure they are provided with the appropriate training. All tools, equipment and other loose items shall be affixed to the work platform or building at all times. No material shall be thrown from a height.



WORKING WITH INSULATED SANDWICH

PANELLING

Prior to the commencement of any works involving insulated sandwich panelling (ISP), an ISP Permit must be obtained from CBRE. It is the responsibility of the contractor to ensure that the ISP Permit has been appropriate completed, any special precautions listed and the permit authorised. The following precautions must be considered prior to the issue of the ISP work permit (including but not limited to):

Ensure that no hot work is being undertaken near the ISP work.

Where panels need to be cut, ensure that only cold cutting methods such as shearing (hand-operated tools), low speed drills or handsaws are used.

Secure fixings to panels using adhesives (water based where possible) or mechanical fasteners. Where flammable adhesives must be used ensure that no hazard ignition sources (i.e. battery chargers, electrical panels or spark producing equipment) are operating within the area (approximately 3 metres).

Smoking and other ignition sources are NOT PERMITTED during work on the panels.

At the end of the work, ensure that any exposed core has been re-sealed with metal capping.

Pipe penetrations should be sealed with a metal facia mechanically clamped onto the pipe and riveted on the metal face of the panel.

An air gap of 25mm should be provided around all heat generating exhaust ducts that penetrate ISP walls or ceiling with metal capping around the opening to seal the sandwich panel core.

Dispose of any panel off-cuts immediately. Waste panel material (particularly cores) should be disposed of outside and stored clear of the building by more than 10 metres.

A fire extinguisher is to be on hand at all times.

Check that all fire protection equipment (fixed and mobile) is in good working order and that staff have received appropriate training in use of this equipment.



APPENDICES

Safe Work Method Statement Review Checklist (version 3)

Note to user: The purpose of this review is to ensure that the SWMS is of a reasonable standard, and contains both legislative and CBRE required information.

Contractor Name Date

SWMS Description / Reference

Reviewed by

SWMS Criteria: The SWMS provided by the criteria should include the following information:

A. Items 1- 12 must be included on a SWMS to be accepted

1. Includes the details of the site/sites the work is being conducted eg. Address.

2. Contractor company name, ABN/ACN, address, contact person.

3. Details of the person responsible for implementing, monitoring reviewing & ensuring compliance with the SWMS.

4. Include a description of the activity / scope of work addressed by the SWMS.

Nb. The SWMS must identify “high risk construction work” (if applicable) –see examples below.

5. Includes specific competencies and training required to undertake the activity including inductions, licenses, qualifications, trade certificates etc.

6. The SWMS breaks down the steps / tasks required to complete the work activity.

7. For each step/task the hazards are identified and risks assessed.

Nb. There must be evidence that a risk assessment has been conducted eg. Risk score column.



8. Control measures must be documented for identified hazards Nb. Controls should be allocated in accordance with the hierarchy of controls eg. Elimination, substitution, minimization in preference to PPE

9. Are relevant Legislation, Codes of Practice, Australian Standards& Guidance Notes that will be complied with specified?

10. Does the SWMS specify task-specific emergency/rescue procedures e.g. arrested falls, confined space,

11. Lists plant and equipment required to undertake the task.

12. The names, positions & signatures of any contractors competent/trained in the SWMS should be provided. Nb. an electronic signature is acceptable where online contractor management systems are used.

Examples of high risk construction work: construction work that involves: falling >2m, disturbance of asbestos, structural alterations requiring temporary support, demolition of an element that is load bearing, a confined space, artificial extremes of temperature, adjacent to a road, work on chemical, fuel or refrigerant lines, on energized electrical installations, work on or near pressurized gas distribution piping/mains.

Comment:

SWMS meets criteria listed above: Yes / No If No, return to contractor for resubmission.

Contractor HSE Guidelines

Issued To:

Name:

I acknowledge having received a copy of the CBRE “Contractor HSE Guidelines”. As a contractor working in a CBRE managed area, I have read the “Contractor HSE Guidelines” and understand their contents in full. I agree to abide by the conditions stated in these guidelines, health and safety legislative requirements and/or any other direction by CBRE or the property owner in relation to the health and safety of the site generally.

Contractor(s) Name: _______________________________________________________________

Contractor(s) Signature: __________________________________________________________

Date: ___________________________________________________________________________________

Company Name: ____________________________________________________________________

Issuing Officer: ______________________________________________________________________

Signed: _______________________________________________________________________________

* Please read and ensure your understanding of the booklet, then sign the above form and return to CBRE