continuing professional development …cpd.rcslt.org/downloads/reference_manual_v1.2.pdf3 working...

THE ROYAL COLLEGE OF SPEECH ANDLANGUAGE THERAPISTS

CONTINUING PROFESSIONAL DEVELOPMENTPROGRAMME

REFERENCE MANUAL FOR ONLINE DIARY

© Premier IT Group 2005

Contents

1 Introduction 1

2 Security 1

2.1 Registering 1

2.2 Login 3

2.3 Reset Password 5

2.4 Log Out 5

3 Working with the CPD Diary 6

3.1 Viewing the Diary Page 6

3.2 Select Diary dates 7

3.3 Viewing Office Approved Activities 7

3.4 Swap Diary (Year) 7

3.5 Assign an Activity to your diary 83.5.1 Add a Personal Activity to your diary 83.5.2 Assign an Event/Office Approved Activity to your diary 10

3.6 Editing an Activity 123.6.1 Editing a Personal Activity 123.6.2 Editing an Event/Office Approved Activity in your diary 12

3.7 Reviewing an Activity 12

4 Working with the Events / Activities 14

4.1 Adding Activities 154.1.1 Adding New Personal Activities 154.1.2 List my Activities 174.1.3 Special Circumstances 19

4.1.3.1 View a list of your Special Circumstances notes 194.1.3.2 Add a New Note 194.1.3.3 Edit a Note 204.1.3.4 Delete a Note 21

4.2 Office Approved Events / Activities 214.2.1 Adding Office Approved Event Activities to your diary 214.2.2 Listing Approved Activities by Year 22

5 Hours Reports 23

6 Appendix 1 RCSLT CPD Standards (April 2006 onwards) 24

7 Appendix 2 HPC EXAMPLES OF CPD ACTIVITY 25

CPD Reference Manual Version 1.1

© Premier IT Group 2005 Page 1

1 Introduction

Welcome to the website controlling The Royal College of Speech and Language TherapistsContinuing Professional Development (CPD) scheme. This website allows you to record andmaintain details of your CPD activity. You should use this site on an ongoing basis, ideallyentering one or two activities once a month. RCSLT has also produced a CPD toolkit, whichprovides you with tools to help you undertake work based CPD. The toolkit has a personaldevelopment plan (PDP), and a range of work based CPD activities, as well as guidance onthe links with HPC and KSF. You do not have to use these forms if you already have similarforms from your trust, but you must complete a PDP every year as well completing the diary.The manual forms from the toolkit should be stored in your CPD portfolio, along with other‘evidence’ of CPD activity. Each piece of ‘evidence’ should be recorded in this diary. From2007, RCSLT will audit a sample of records against its Standards for CPD, and offer support tomembers as required. For more information on the Standards, see RCSLT’s website andAppendix 1 in this manual.

The diary allows you to keep records in a format that can be submitted for HPC audit purposes.We have also added a function which allows you to keep a record of how each CPD activityrelates to the Knowledge and Skills Framework (KSF). You can show how you haveprogressed in relation to the levels in each dimension in your KSF Developmental Review.

2 SecurityFor security reasons we recommend that you change your password after entering the on-linesystem for the first time. This can be done on the My Details tab.

When creating a new password remember that passwords are case sensitive. You should typein the password in the exactly format that you require it, if necessary using upper andlowercase letters where appropriate. When you enter the password a string of asterisks (*) aredisplayed. It is suggested that you use a password that has letters of both cases and numbers.(Make sure to make it something you will remember easily)

2.1 Registering

• To register as an On-line member, follow the link from the home page (see Loginsection 2.2 below) to the registration page, enter your Surname, Membership Number (please include your full RCSLT membership number, e.g. if your number is RC006118, enter ‘RC006118’) and Email address and click .



2.2 Login

• To login, enter your Membership number (just the number, not RC00) and Password(these are case sensitive) and click .

• If you have logged onto the system before, the following will be displayed:



• If you are logging on for the first time the My Details tab will be displayed:

Your personal details must be entered into this screen.

• When moving from box to box (forwards) use the Tab key on your keyboard (or Shift +Tab to move backwards).

• The boxes marked with an * are mandatory and must be completed.

• Once all your details have been completed (or amended) you must click the button.

• will be displayed at the top of the screen.

NOTE: You can edit your personal details at any time by accessing the My Details tab.



2.3 Reset Password

If you have forgotten your login details, you can get the system to reset your password for you.

• Click on the reset your password link on the login screen. You will be prompted foryour Surname and Membership Number. A new password will then be sent to youremail account.

NOTE: Your password can be changed at any time using the option at the bottom of theMy Details screen.

2.4 Log Out

• To log out of the CPD system click the button located in the top right-handcorner of the screen.

• When you log out, the screen will revert to the login screen.

NOTE: You will be logged out automatically if the system is left idle for some time. When youattempt to go to one of the pages in the CPD, you will be returned to the Login pageand the following message will be displayed:



3 Working with the CPD Diary

3.1 Viewing the Diary Page

• To access the Diary page click on the tab.

The Diary page shows all events/activities for the selected date. The activities are colourcoded to indicate the following:

• All Events (Office Approved Activities) that will contain a number ofactivities are listed in Green.

• Any activities you are signed up for are listed in Black.

• All CPD approved external activities are listed in Purple.



• For the moment, RCSLT has no CPD approved activities, so all yourentries will be in Black.

3.2 Select Diary dates

• To view specific months in your diary, select the month and year from the drop-downoptions provided.

• Click on the button.

3.3 Viewing Office Approved Activities

• If you wish to view your diary for only the activities you have entered into your diary andnot events/activities that have been entered by the College for information purposesselect Hide, from the drop-down arrow, otherwise select Show.

• Click

3.4 Swap Diary (Year)

This option will only be displayed when the current 5-year diary is coming to a close.

• To choose a different diary, click on the drop-down arrow of the Choose your diaryfield and select the appropriate diary. The start year of the 5-year diary will bedisplayed in brackets, as shown below:

• Click



3.5 Assign an Activity to your diary

Different types of activities can be added to your diary. You can add your own PersonalActivities to your diary with details of dates, times, venues, purpose and so on. These can beedited and deleted by you at any time prior to the event.

The College will eventually provide a list of External events and Office Approved Activities foryou to view. Any of these activities that interest you can then be added by you to your diary. Itis possible for you to remove these from your diary, but you cannot edit or delete them.

For more information on assigning (in other words adding) an activity to your diary see Section4.1 on page 15 .

3.5.1 Add a Personal Activity to your diary

• Click on the Add Activity link to access the following screen:

• Enter a title for the activity in the Title box.

• Using the drop-down arrows select the appropriate Date (and time if relevant) for theactivity.

• Select the appropriate Category (These correspond to HPC’s categories anddescriptions are listed below the field). See Appendix 2 for a full list of activities whichcorrespond to the HPC categories).

• Specify whether the activity is Mandatory or not

• Click .

• It will display a message to indicate that the activity has been added successfully:



• To check the activity is in your diary, click on My Diary.

• The activity should now be displayed:

NOTE: This can be edited at any time by clicking on the [edit] option unless the activity hasbeen locked.

3.5.2 Assign an Event/Office Approved Activity to your diary

• Follow the instructions in Section 3.3 on page 7 to show the Events/Activities availableto you in your diary. At the moment RCSLT does not have office approved events, but itwill do in the future.

• To assign an event/activity, click on [event details] for the event.

• The following will be displayed, showing the details of the event and the activities thatare associated with it:



• In the Activities section select the activities you wish to attend by clicking add.

• The following will be displayed at the top of the Event Details screen, confirming it hasbeen added to your diary:

• The following information will be displayed at the bottom of the Event Details screen:

• The remove link can be used to remove this activity from your diary.

• To return to your Diary click on again.



3.6 Editing an Activity

3.6.1 Editing a Personal Activity

• Use the [edit] link to return to the Edit a Personal Activity screen to make changes.

• Make the changes required and click on .

3.6.2 Editing an Event/Office Approved Activity in your diary

• It is not possible to edit an Event/Office Approved Activity. This can only be done by theCollege.

• Once you have added the activity to your diary the [event details] link will disappearand will be replaced by a [remove] link.

• Use the [remove] link displayed next to the activity in the diary to remove theEvent/Office Approved Activity from your diary. The following message will bedisplayed:

• To view the details of the activity, click on the Name of the activity in the diary.

3.7 Reviewing an Activity

Simple attendance at a meeting does not signify that any professional development hasoccurred. Reviewing an activity is the allocating of hours and the input of comments.

• Select [review] from the appropriate Event.

• The following will be displayed:



• Enter details of what was Learnt and any other Comments as well as how your activityrelates to the KSF dimensions. There is a table which shows you the links betweenHPC CPD activities and KSF dimensions.

• Select the appropriate number of Hours you wish to allocate the activity.

• Click

• The following will appear at the top of the review screen, to indicate the update hasbeen successful:

• To return to your Diary click again.



4 Working with the Events / Activities

Some of the things which we have done through the CPD Diary can also be done using theEvents / Activities tab.

Events / Activities can be divided into the 2 sections: Personal Activities and CPD OfficeApproved Activities.

• To create, edit or list Personal Activities and CPD Office Approved Activities click on the tab.




4.1 Adding Activities

4.1.1 Adding New Personal Activities

Any activities undertaken by you that are not in the Office Approved list of Activities / Events(see Section 4.2 on page 21 for more information) should be added to your Diary.

• To add an activity onto your diary, click on the Add Personal Activity link


• Enter a title for the activity in the Title box.

• Using the drop-down arrows select the appropriate Date and time for the activity.

• Select the appropriate Category (descriptions are listed below the field).

• Specify whether the activity is Mandatory or not

• Click .

• It will display a message to indicate that the activity has been added successfully:



• To check the activity is in your diary, click on My Diary.



• The activity should now be displayed:

NOTE: This can be edited at any time prior to the date of the activity by clicking on [edit].

4.1.2 List my Activities

This will display a list of all your activities/events, and will allow you to review and removeentries if required.

• To view a list of your activities/events, click on the List my Activities link.




You can choose to view the details of an activity/event whether in the past or future byclicking on details.

• You can choose to edit an activity/event that has not yet passed, by selecting edit.

NOTE: Past activities/events (those before your latest certificate print date) are locked andtherefore cannot be edited, only reviewed.

• You can choose review of an activity/event that has passed by clicking on review.

• To see the details of any Office Approved Activity (in our example above this is the[Speech & Language 2005] seminar on the 21st July) which you have added to yourdiary, click on the name of the event.

• To remove any activities/events tick the checkbox next to the activity/event and thenclick on the button.

NOTE: Personal activities will be deleted permanently from your diary, but external OfficeApproved Activities will only be removed, and can therefore be re-added later ifrequired.

• To sort by a particular field, click on the arrows next to the field.

NOTE: Removing an activity/event will permanently delete any notes and hours you haveadded.



4.1.3 Special Circumstances

If you have had an extended period of sickness, maternity leave, or absence from work, youshould add a note to explain this.

4.1.3.1 View a list of your Special Circumstances notes

• Click on the Special Circumstances link.


4.1.3.2 Add a New Note

• Click




• Complete the Title, Description and Dates fields, before clicking


• To return to your Notes click .

4.1.3.3 Edit a Note

• Click on the Note to be edited, as shown below:


• Edit or add information as required and then click on .





4.1.3.4 Delete a Note

• Tick the check box of the Note, which is to be deleted, as shown below.

• Click .



4.2 Office Approved Events / Activities

4.2.1 Adding Office Approved Event Activities to your diary

All Events (and their Activities) have been entered on to the system by the College, and will notbe assigned to your personal diary by default. It is up to you to add any events/activities thatyou are interested in, to you diary. It is best to search for events using the followingmethod rather than checking each month on the diary page.

• Click on to display the following:



• Click the arrow to display a drop-down list of Events to choose from:

• Click .

• The details of the event will be listed

• To assign this event to your diary, in the Activities section click add.

4.2.2 Listing Approved Activities by Year

• You can simply list all approved activities for any given year, by selecting the year fromthe drop-down box and clicking .



5 Hours Reports

This section will indicate the categories and the hours that have been accumulated up to thecurrent date.

• To access the Hours Report page click on the tab.


• It is not possible to show or print the certificates until you have reviewed and allocatedhours to all activities up to and including today.

• The lower part of the Hours Report screen will then allow you to continue and to viewthe certificate:

• Read the instructions carefully before proceeding



6 Appendix 1 RCSLT CPD Standards (April 2006 onwards)

RCSLT Standards for CPD

Standard 1: Amount of CPD: Undertake a minimum of 30 hours CPD per year (forfull time SLTs) (excluding mandatory training)

Standard 2: Type of CPD Undertake a mix of CPD activities (work based, formal,self directed, professional activity)

Standard 3: Record of CPDActivities

Maintain an up to date record and ‘portfolio’ of CPDactivities

Standard 4: Reflective account ofimpact of CPD

Maintain an up to date record of the outcome oflearning (impact on practice).


© Premier IT Group 2005 Page 25 25

7 Appendix 2 HPC EXAMPLES OF CPD ACTIVITY

Work based learning Professional activity Formal/educational Self-directedlearning

Other

• Learning by doing• Case studies• Reflective practice• Clinical audit• Coaching from others• Discussion with colleagues• Peer review• Gaining and learning from

experience• Involvement in wider work of

employer e.g. representative ona committee

• Shadowing• Secondments• Job rotation• Journal club• In-service training• Supervision of staff/students• Visits to other departments and

reporting back• Role expansion• Critical incident analysis• Completion of self-assessment

questionnaires• Project work/management

• Involvement in a professional body• Member of specialist interest group• Lecturing/teaching• Mentoring• Examiner• Tutor• Branch meetings• Organising journal clubs or other specialist

groups• Maintaining and/or developing specialist

skills e.g. musical ability• Expert witness• Member of other professional bodies/groups• Presentation at conferences• Organiser of accredited courses• Research supervision• National assessor

• Courses• Further education• Undertaking research• Attendance at

conferences• Submission of

articles/paper• Seminars• Distance learning• Courses accredited by

professional body• Planning or running a

course

• Readingjournals/articles

• Review ofbooks/articles

• Updating knowledgevia www/TV/press

• Progress files

• Public service• Voluntary

work• Courses

continuing professional development …cpd.rcslt.org/downloads/reference_manual_v1.2.pdf3 working...

Documents