construction logistics plan guidance for planners

8/13/2019 Construction Logistics Plan Guidance for Planners

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MAYOR OF LONDON Transport for London

Construction Logistics

Plan GuidanceFor planners



Construction Logistics Plan Guidance for planners 3Chapter 2 Operating performance

Section 1

Introduction

Contents

Section 1 Introduction 3

Section 2 Policy background 6

Section 3 Typical contents of a CLP 8

Section 4 Contractual relationships 11

Section 5 Handbooks 12

Section 6 Monitoring compliance, reportingand review 13

Section 7 Associated documents 14

Section 8 Checklist: What to look outfor in a CLP 15

Annex Example structure of a CLP 17

Construction Logistics Plans (CLPs) are animportant management tool for planners,developers and all parties involved in theplanning process for construction work.

They are an effective way of reducing thenegative effects of construction work such ascongestion, pollution and noise that may affectlocal communities, residents, businesses andthe environment.

This guidance explains what to look for ina CLP. Further information is available inTfL’s CLP Guidance for Developers.

A well-written CLP benets the local

environment and road-users, and cangenerate cost savings by streamliningdeliveries. Other benets include:

• Improved air quality from reducedtrafc and congestion

Transport for London (TfL) has developedthis guidance to encourage safe andefcient construction logistics operations

within the Capital. This publication is partof a series of guidance documents aredesigned to support transport planners,the construction industry and its logisticoperations. They are open for commentand will be periodically reviewed basedon collective feedback. If you have anycomments on document structure, contentor their general usefulness, please [email protected] with ‘CLP Guidance’

in the subject line.

• Raised standards of safety on theroads, with particular emphasison vulnerable road users

• Better highway efciency by reducing the

effects of construction activity throughbetter delivery management and access

• More cost ef fective constructionlogistics activity

In addition to being a planning requirement,many elements of a CLP are already usedby construction companies as part oftheir internal planning and constructionmanagement process. A CLP brings all theseactions into one document.

1.2 What is a CLP?

It describes how the project will be run andmanaged. It contains the following sections:

• Overview of the development site –explains where the site is located, itspoints of access, existing situationand nature of the development

• Forecast of possible trip generation – toidentify the potential phased impact ofdelivery and waste removal trips on theroad network and environment withoutthe use of mitigation measures

• Summary of policies and procedures –all the written guidance the developerwill use during construction

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Construction Logistics Plan Guidance for planners 5Section 1 Introduction

Coordination

Where a construction is part of a larger

redevelopment such as an OAPF, itis important that the CLP includesdetails of how the developer will workwith neighbouring construction sites.Opportunities to benet from economies

of scale and collaborative efciencies

should be included in the plan.

These economies may be increased byusing water transport (the London BlueRibbon network) and rail transport.

If you are planning combined roadtransport deliveries, you will nd a Freight

Journey Planner available at t.gov.uk

a useful tool for maximisingdelivery efciencies.

Point to note

Don’t confuse CLPs with TransportAssessments or Statements preparedby developers to determine whether thepotential impact of a new development willhave signicant implications for transport.

Further information about transportassessments can be found in the Guidance onTransport Assessment (2007) available on theDepartment for Transport and TfL websites.

• Site operations and access – to show howthe policies and procedures will reduce thenumber and impact of construction trips

• Management of the CLP – practicalday-to-day overview of howthe CLP will be managed

• Contractual relationships and obligationsof sub-contractors – these should beset out in writing before work on theconstruction site starts. TfL has its owncriteria that can be used as a startingpoint. For more information go towww.fors-online.org.uk or refer to theannex at the end of this document

• Contractors’ handbook – this sets outthe requirements for all operativeson the construction site

• Monitoring compliance, reporting andreview – to identify how delivery activityand compliance with the CLP contractualrequirements will be monitored and reported

1.3 Types of CLPs

Developers will be asked to submit one oftwo different types of CLPs. One is a ‘single

development’ plan where construction is limitedto one site. The other is a ‘framework’ where a

construction site is part of a larger development.

Developers working in an Opportunity AreaPlanning Framework (OAPF) where constructionwork is taking place on multiple sites, or in alocally designated ‘framework area’, will need

to show how their CLP considers integration

of their site with others in the area. Theymust also show they have considered issuessuch as combined supply chains and freight

consolidation by consulting and collaboratingwith other developers.

1.4 When are they submitted?

CLPs can be submitted to the local planningauthority at several stages:

• Pre-application discussion stage

The earlier the CLP is submitted in the planningprocess, the better. At this point an outlineplan or full plan is submitted to accompanythe development application to the planningauthority and, where required, the GreaterLondon Authority or TfL.

• Post-granted discharge of conditionsand/or highway design stages

At this stage it is likely that a planningauthority,as part of its conditions, will requesta detailed CLP. Developers usually submit thisonce planning permission has been granted,using a 'discharge of condition' application.

For large highway schemes further CLPs maybe supplied at the highways design stageto the planning or highway authority. This isnormally either a London borough or TfL, andsometimes both.

TfL always urges developers to discussconstruction matters at the earliest possiblestage in order to iron out any possible issues.

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Construction Logistics Plan Guidance for planners 7Section 2 Policy background

Section 2

Policy background

This section explains why CLPs are used inplanning and outlines the key national andLondon strategic planning policy documents

that underpin them.

A CLP must be explicit in how it supportsexisting policies, including:

2.1 Trafc Management Act (2004)Part 2 sets out the responsibility of localauthorities to manage trafc networks within

their geographical area of responsibility. Thisincludes efcient use of the network and

the requirement to take measures to avoidcontributing to trafc congestion.

Part 5 outlines the responsibility of localauthorities in Greater London to managethe strategic route network. This includesTfL’s role to manage certain areas of theGreater London route network. Again, therequirement for efcient use of the network

and the requirement to avoid congestion aremade clear.

2.2 National Planning Policy Framework

The framework includes promoting the use ofsustainable transport throughout the UK, saferoad design, and the efcient and sustainable

delivery of goods and supplies.

2.3 The London Plan (2011)This makes specic reference to CLPs as a

way of making more efcient use of the road

network. Chapter 6 of the London Plan (policies6.3 and 6.14) encourages developers to submitCLPs and consider freight. CLPs are secured

for applications which are referable to theMayor, governed by the Mayor of London Order2008 where they are construction matters. In

addition they are encouraged where they areconstruction issues on all other applications.

This should form part of a wider submission,which will also include a Transport Assessmentor Transport Statement and travel plan. Forfurther information, refer to TfL’s TransportAssessment Best Practice Guidance. CLPsshould also refer to the site’s Travel Plan,which will include measures to encourageconstruction staff to travel to work sustainably.

2.4 The Mayor’s Transport Strategy (2010)This promotes the adoption of CLPs thatrecognise efciency, and environmental and

safety benets.

2.5 Local authority policy

London’s local authorities develop their ownguidance and policies about the use of CLPsand what they need to include. However,they must conform with the London Plan.Croydon, for example, has produced guidancefor developers stating that a CLP must includeactions for improving air quality, reducingcarbon dioxide (CO2) emissions and minimisingdisturbance to local residents and businessescaused by construction.

2.6 London Freight Plan (2008)CLPs are one of the key parts of TfL’s LondonFreight Plan, which aims to increase sustainablefreight transport within the Capital.

There is also a close link with Delivery andServicing Plans (DSPs). These aim to achievemore efcient coordination and management

of a site’s delivery and servicing, with aconsequent reduction in road freight trafc.

2.7 OAPF areas development requirement

There are a signicant number of OAPFs

in London, plus areas where extensivedevelopment is expected in line with theobjectives of the London Plan.

CLPs can be effective at signicantly reducing

construction transport movements in andaround OAPF developments as they can covermultiple sites, and should be considered aspart of the OAPF process. In these areas ofhigh construction activity, the use of freightconsolidation is more likely to be consideredand can be effective at reducing the area’soverall impact on the capacity operation,increasing safety of the local highway anddelivering environmental benets.

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Construction Logistics Plan Guidance for planners 9Section 3 Typical contents of a CLP

Section 3

Typical contentsof a CLP

This section provides an overview of what atypical CLP should include.

3.1 IntroductionThe type of CLP submitted to a planningauthority, details of the applicant, name ofthe site, overview of the site, and key issuesto be addressed.

3.2 Site information

The location of the site, and the size andnature of the development.

3.3 Construction details

What the developer will need to consider toensure road trips to and from the constructionsite are planned and managed safely, reducingthe risk to other road users and pedestrians.

Headings in this section should include:

• Works programme – details of thescheme including indicative dates foreach stage of the construction process

• Possible trip generation – as part of theCLP the developer will need to identifythe number of trips associated withthe construction project at the earliestpossible stage. This will vary betweenphases, and will require close cooperationwith all subcontractors. This informationwill be important for t arget-settingand measuring actual road activity. Themechanism for identifying the numberof trips will rest with the contractor, butmust be realistic and withstand scrutiny

• Routing – details such as a map ofshowing primary and secondary designatedroutes must show how vehicles will

keep to main routes and comply withthe restrictions of the London LorryControl Scheme. Monitoring the useof these routes is also required

• Delivery scheduling – to efciently manage

the transport of supplies to the constructionsite, developers should use scheduling andbooking software. The program may be anin-house or a generic commercial product.There is also a CLP tool on the TfL website.Developers should also consider, within thelocal authority’s agreed time restrictions,transporting freight during off-peak hours

• Use of holding areas and vehicle call-off – developers should make provisionfor vehicles to be held of f-site,acknowledging and taking into accountlocal and red route restrictions, andensuring there is no on-road queuing

• Permit schemes and access – these may beneeded around or within the constructionsite, and should be discussed with thedeveloper as part of preparing the CLP

• Impact on the highway – if changes to thehighway are necessary for constructionaccess, this should be considered aspart of the CLP. The relevant highwayauthority should be consulted at theearliest possible stage

• Swept Path Analysis – details of a sweptpath analysis for operational vehicles will beincluded as part of the planning application

but this is unlikely to include the analysisof construction vehicles As such thisshould be included as part of the CLP

• Parking, loading and unloading arrangements – it is necessary to include details of anyparking bay suspensions needed to allowconstruction vehicles to enter and leavethe site. Also refer to any specic parking,

loading and unloading arrangements

• Hours of operation – the CLP shouldprovide details of the hours of operationthat construction activities will belimited to. Developers should alsoconsider transporting freight duringoff-peak hours, providing they complywith local authority guidelines

3.4 Trafc managementHow trafc will be managed during the

various phases of the construction, including

the type of construction vehicles to be usedand when, parking arrangements for deliveryvehicles, pedestrian cyclists, bus and generaltrafc considerations.

3.5 Developing and using policies and procedures

Policies and procedures that the developer willput in place during the construction project.Policies should include:

• Waste minimisation – examples of bestpractice are available on the Waste andResources Action Programme (WRAP) website.Go to www.wrap.org.uk and type ‘construction

recycling case studies’ in the search box

• Use of alternative modes of transport –showing consideration of using water freightand rail, particularly for moving bulk raw

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Construction Logistics Plan Guidance for planners 110 Section 3 Typical contents of a CLP

materials. The London Blue Ribbon Network,for example, includes the Thames, navigabletributaries and the London canal system. An

interactive map of the operational Londonwharves can be found on the Port of LondonAuthority website, www.pla.co.uk. Anotherexample is the railhead at Purley, southLondon, for transporting aggregate materials

• Work-Related Road Risk (WRRR) – companiesworking on a TfL contract must complywith TfL’s WRRR contract requirements. Findout more from the ‘TfL Contractors’ page on

the FORS website, www.fors-online.org.uk

• Common procurement – for use inpartnership with developers at neighbouringsites to reduce the volume of road trafc.

Where applicable, the developer shouldindicate the origin of the materials alongwith the collective disposal of wastagebuilding and recyclable materials

• Consolidation and/or collaboration – usewhere possible to reduce road trafc.

Ways of consolidating include exible ‘pay

as you go’ approaches that eliminate thexed costs of a dedicated facility. These

approaches are effective in reducing thenegative impact of transporting materials bydecreasing the number of road trips made.

Reports on London ConstructionConsolidation Centres (LCCs) can be found inthe freight section on the TfL website

• Off-site fabrication – this can reduce roadtrafc to the construction site, which is

particularly advantageous if it is within

a busy trafc area. Developers shouldmake reference to off-site fabricationif this is to be used, giving detail of themovement from the fabrication pointto the construction site and any over-gauge road moves that may be needed

3.6 Monitoring compliance, reporting and reviewHow developers will monitor and reportthe following:

• Contract compliance of mainand sub-contractors

• Site trip generation and reducing the impactof trips through mitigation measures

• Use of alternative transport modes

• Benchmarks and targets

• Adherence to timescale plansfor major logistics activity

For further details about monitoring, seesection 6 in this document.

3.7 CLP management

How the CLP will be managed, includingthe contact details of a named person theplanning authority and other stakeholders,including TfL, can approach to discuss the CLP.

Section 4

Contractualrelationships

A developer should introduce contractualrequirements that address road safety andenvironmental performance, and communicate

these through the supply chain.

If the developer’s contractors do not complywith these requirements, it will be classied as

a material breach of their contract and couldlead to them being refused access to the site.

It is the developer’s responsibility to ensuretheir requirements are part of the maincontractor’s and subcontractors’ contracts.The main contractor is responsible for ensuringthat all sub-contractors conform to the termsand conditions set.

An example is how TfL has introduced newWRRR requirements into its existing andnew contracts. Find out more from the ‘TfL

contractors’ section on the FORS website,www.fors-online.org.uk.

Within a set number of days of being awardeda contract, the contractor should supplycompliance information to the developer.The developer should also ask to receiveregular compliance reports from its maincontractor, which can be made available tothe planning authority upon request. It istherefore recommended each contractrequires suppliers to register with FORS.

4.1 WRRR

WRRR and compliance must be included in anyCLP. TfL requires all its contractors to:

• Achieve FORS Bronze standardwith 90 days of contract award

• Fit side guards, Class VI mirrors, closeproximity sensors, warning alarmsand near-side CCTV (or a Fresnel lens)

to vehicles over 3.5 tonnes includingthose previously exempted

• Ensure all drivers receive approvedsafety training (Safer Urban Drivingor similar FORS-approved courses)within an agreed timeframe which willbe dependent on the duration of theconstruction project: 60 days is typical

• Undertake driver licence checks withthe DVLA regularly and before anydriver works on the contract

• Fit rear cyclist warning signs

• Submit collision reports to TfL’sfreight and eet programmes team

4.2 Environment

CLP measures should help minimise the impacton the environment. All contracts should followthe requirements set out by TfL. These are:

• Minimum euro engine standardsfor drive-train

• CO2 reporting

• Driver training (Greener City Drivingor similar FORS-approved courses)within an agreed timeframe, which willbe dependent on the duration of theconstruction project: 60 days is t ypical

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Construction Logistics Plan Guidance for planners 132 Section 5 Handbooks

Section 5

HandbooksSection 6

Monitoring compliance,reporting and review

5.1 Contractors’ handbookThe CLP should contain details of thecontractors' handbook. Producing a

handbook is an effective way to ensure thatall contractors are aware of their obligations.This should include the following:

• Safety toolbox talk – setting out howand when these will t ake place, includingfrequency and duration and an outline oftopics to be included. These should beenvironmental and safety orientated

• Anti-idling toolbox talk – setting outhow and when these will happen for alldrivers, including frequency and duration

• Vehicle routing and delivery schedulingsystem – an explanation to contractorsof the routing and delivery system in use,contractors’ access and their requirementto utilise the schedule deliveries system

• Driver training – an outline of how and whenthis will happen during the contract, andthe company that will carry out the training

• Contract compliance reporting – contractorsmust report on any requirements thatare part of the planning condition and/or the CLP. This must happen at a pre-agreed time, such as daily, weekly ormonthly. The complexity and frequencyof the reporting will reect the scale and

duration of the construction project

5.2 Drivers’ handbookOwing to the subcontracted nature of theconstruction industry, it is important that

all drivers are aware of their obligations.Therefore, a drivers’ handbook should includeessentials relating to environment and safety.It should be concise, specic to the individual

construction project, and should include:

• Authorised routes to and from the site

• Site opening times

• Booking and scheduling information

• Site entry and exit points, and otherinformation relating to access

• Anti-idling

• Vulnerable road user safety

As CLPs must help reduce the environmentalimpact of construction sites and the riskof road-related incidents, they need to be

monitored and reviewed throughout the project.

The CLP should set out details of howmonitoring and reporting will be carried out for:

• Contract compliance of main andsubcontractors, www.fors-online.org.uk

• Site trip generation and reducing the impactof trips through mitigation measures.This should include the results of usingthe booking and scheduling tool onthe construction site, compared to thepost-mitigation targets identied at the

planning stage. Where targets are missedfurther mitigation should be introduced

• The use of other transport modes shouldbe reviewed and agreed with the developer,and shown to have been used. Benchmarksand targets should be agreed at theplanning discussion stage, in particulardeliveries by volume and transport mode

• Adherence to timescale plan formajor logistics activity. The planningauthority is usually responsible formonitoring the CLP. For larger andmultiple schemes a construction workinggroup, possibly including stakeholderrepresentatives, may be benecial

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Construction Logistics Plan Guidance for planners 154 Section 7 Associated documents

Section 7

Associated documentsSection 8

Checklist: What tolook out for in a CLP

CLPs form part of a broader strategy relating tosustainable travel and transport during the life ofthe development project, including:

• Construction staff travel plans – duringconstruction there will be signicant

movement of employees working on theconstruction site. Where possible, maximumuse should be made of the public transportnetwork. Therefore, the CLP should includea summary of local public transport tothe construction site, and a descriptionof how the construction organisation willdiscourage its use of private transport. Localpublic transport maps should be includedand made available to site personnel.Oyster promotions should be publicised,and safe and secure cycle parking bemade available at the construction site

• DSPs – a key planning consideration is howto reduce delivery and servicing activity andrelated journeys when the development iscompleted and in use. Because of this, a DSPis needed before a building or developmentis nished. An essential consideration

is the physical layout of a building, withdedicated delivery and servicing access.This must be shown in the building designand in plans associated with the CLP, anddiscussed and agreed with the planningauthority at the pre-application stage.

As part of the New Way to Plan, the DSP isusually included as part of the travel plan

• Staff and visitor travel plan – this followsafter the construction is complete. It aimsto reduce carbon impact by cutting theamount of travel and, where possible,encouraging a shift from people driving tousing public transport, walking or cycling.This will reduce the proportion of journeysto work made in single occupancy vehicles

Section 1: Introduction

• Details of the applicant submitting the CLP

• Name of the site

• Type of CLP

• Overview of the site and main issuesto be addressed

Section 2: Site information

• Location of the site

• Size and nature of the development

• Details of any parking constraintsnear the site

• Details of site access including publictransport, cycling and footways

• Any changes to services duringthe construction phase

Section 3: Construction details

• Details of the scheme

• Works programme showing indicativedates for each stage of construction

• Overview of the different stagesof the construction processes

• Access arrangements for vehicles

• Details of any parking bays that mayneed to be suspended to make wayfor large construction vehicles

• Number of deliveries

• Hours of site operation

• Proposed routing

• Number and type of constructionvehicles for each development phase

• Parking, loading and unloadingarrangements and monitoring methods

• Swept path analysis

• Measures to address any issues regardingentry, access and exit to the site

• Details of storage of plant and materials

Section 4: Trafc management• Details of how trafc will be managed

during the various stages of construction

• Type of construction vehiclesneeded and when

• Parking arrangements for delivery vehicles

• Pedestrian, cyclist, bus and generaltrafc considerations.

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Construction Logistics Plan Guidance for planners 176 Section 8 Checklist: What to look out for in a CLP

Section 5: Developing and using policies

• Minimising waste

• Use of other modes of transport

• Vehicle renewal replacement

• Consolidation and/or collaborationwith nearby developers

• Off-site fabrication

Section 6: Monitoring, compliance, reportingand review

• How the CLP will be monitored

• Compliance arrangements

• Reporting and review arrangements

Section 7: CLP management

• Overview of how CLP, is managedand who is responsible for it.

Introduction

• What does TfL want from a CLP?

1. Reduced trips in peak periodsleading to less congestion

2. Less emissions

3. Improved vehicle safety

4. Evidence that the site is managinglogistics effectively and to plan

How are these aspirations supported by

national, regional and local policies?• Policy or policies promoting CLPs

• Policy or policies promoting:

1. Reduced trips in peak periodsleading to less congestion

2. Less emissions

3. Improved vehicle safety

CLP structure

1. Site Information

2. Outline construction programme

3. Trip generation:

a. Initial

b. With mitigations – listing the mitigations

4. Description of what is proposed

a. Reduced trips in peak periods leading to

less congestion

i. Core elements:

1. Use of delivery scheduleto plan ahead and resolvesite access conicts

2. Approved route plans toensure vehicles use roadswith adequate capacity

3. Coordination with nearby sites byproducing monthly, weekly anddaily site access schedules, andattending regular coordinationplanning meetings with localauthorities and neighbouring sites

ii. Options

1. Use of off-peak times for deliveries

2. Consolidation

3. Call-off holding areas

4. Use of alternative modes

b. Less emissions

i. Core elements:

1. Vehicle replacement Euroengine standards

AnnexExample structure of a CLP

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Construction Logistics Plan Guidance for planners 198 Annex Example structure of a CLP

2. Driver training

3. Transport CO2 reporting

ii. Options

1. Use of off-peak times for deliveries

2. Consolidation


c. Improved safety

i. Core elements:

1. Use of contract requirements

a. Driver training

b. Transport collision reporting

c. Mirrors

d. Side guards

e. Close proximity warning systems

f. Warning stickers

g. FORS bronze

h. Collision reporting

ii. Options

1. Use of off-peaks for deliveries

2. Consolidation


5. Evidence that the site is managing logisticseffectively and to plan

i. Core elements:

1. Data from a delivery schedule tool,including evidence of site-arrival vehicleand driver-compliance checks

2. Collision reporting

3. CO2 reporting

4. Financial provision forindependent monitoring

ii. Options

1. Proposed mitigation for trip reduction,if the results are not as planned

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April 2013

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construction logistics plan guidance for planners

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