Conroe ISD: COVID-19ResponseAPRIL 7, 2020

DR. CHRIS HINES

Since closing our physical operations in March, priorities have been:

1) taking precautions to keep our staff and students safe so that we are reducing and delaying the spread of COVID-19,

2) continuity of learning,

3) providing nutrition and other supports to our students,

4) communicating with our entire learning community, and

5) continuity of business operations

Reducing and delaying the spread of COVID-19 Closed: March 16-20

Limited Operations: March 23-27 (planning, technology and material distribution, etc.)

Adjusted hours of operation

Very limited staff working on sites

Essential Operations: March 30 – present

Screening of food preparation workers and meal distributors

Consultation, guidance, and regular updates provided by Barbara Robertson, Health Services Coordinator

General health line answered from 8 AM – 3 PM by nurses

Health Services Daily updates with Texas Department of State Health Services

Daily CDC updates

Daily webinars with District nurses

Establishing protocols such as food distribution, CTE mask production, fabric mask usage

Site screening

Inventorying and distributing PPE

Operating a general health services call center

Collaboration with Montgomery County of Office Emergency Management

Shared temporal thermometers with local fire and EMS

Nutrition Supports Meal distribution since March 17 by the Child Nutrition Department 10 sites: Austin, CCHS, CHS, KJHS, GOHS, Hauke, ORHS, TWCPHS, TWHS, WJHS). Meals for two days on Tuesdays Meals for three days on Thursdays

As of April 2, there have been 205,868 total meals distributed across all sites 101,609 Breakfast Meals distributed 104,259 Lunch Meals distributed

Meals on Wheels: the Transportation Department is delivering food to 110 homeless students each Friday

Our 12 Communities in Schools (CIS) programs have sponsored mobile pantries with the Montgomery County Foodbank.

Matthew’s Birthday Wish is continuing food deliveries to 5 campuses

The Montgomery County Food Bank has been continuing the backpack program

Staff and Family Supports Sharing list of community resources

Reminders to staff about Employee Assistance Program, coping with stress, and other resources

Assisting community with coping with loss of jobs, illnesses, feelings of hopelessness, loss of culminating moments such as prom, athletic seasons, increased anxiety, etc.

Community Outreach operates a Spanish hotline

Continuity of Learning Last 9-week’s curriculum narrowed to include 1 to 2 essential standards

Teacher and parent resources webpages live on March 20 Updated weekly and available in English and Spanish Plans include standards being addressed as suggested activities

Teacher plans include: sample video lessons, student practice choices materials, and notes for instruction.

Additional support for bilingual and ESL students, G/T enhancements, and supports for students receiving special education, 504, and dyslexia services

Support for teachers with digital instruction

Parent Resource Webpage• Shared on Facebook

891 times with utilization requests as far away as Hawaii

The Final Grading Period Emphasis will be on student learning and feedback, reducing stress, and providing support

Focus on key objectives that address the skills necessary for success at the next grade level

Allow for students with varying degrees of support and remote access

No more than one formative graded assignment per week Students will be allowed to redo

No penalties for late work

Grade for fourth nine-week grading period will not be lower than third nine-week’s grade, but may be higher

No major grades or final exams in fourth nine-weeks

Technology Support Canvas LMS usage at an all-time high Usage statistics reviewed by secondary campuses to monitor which students have not yet checked in with their teachers Being used to submit assignments down through the intermediate level

Retaining paper documentation of student work to meet the state requirements for verifying instruction at campuses not using Canvas

400 Canvas support tickets from staff, parents, and teachers responded to by staff

300 Chromebooks with internet service built in distributed to high school campuses. devices will be part of a checkout program for the high schools when crisis is over to allow more

students to have internet access

500 internet hotspots distributed to campuses

4,000 Chromebooks distributed to students

138 new students registered since we opened registration on 3/26 paper documentation not accepted at this time. tracking missing documentation for each student and will work with parents to get it turned in

after we return to school paper packets being mailed to families who cannot register online

Technology Support Application support teams are working with administrative staff and campuses to process

normal business such as budgeting, payroll, purchasing, accounts payable, report cards and even scheduling for the 20-21 school year

Increased internet bandwidth from 6GB to 10GB

Added internet redundancy for increased protection from outages

Added capacity to our SSO (Single Sign On and Authentication) to handle increased activity on the system web traffic is no longer on the CISD network once a user clicks through the link from the SSO

SSO has allowed staff to have access to needed applications while working remotely.

Technology Increased monitoring of network systems and servers to prevent outages or issues

Staff that normally reports to campuses have been assigned to assist with the help desk for students and employees

Communicated with Principals about applications that are available to users such as Office 365 at home for all students and employees

Setup and assisted employees with configuring office phones to forward to their cell phones to stay in contact. remote network techs are maintaining daily update schedules for many campuses

Created process to notify teachers via email of newly enrolled students in their class

Increased awareness of potential cyber security issues for employees working from home

Payroll Department Supported employees remotely since March 16

Processed April 1 pay for 9,573 employees

Currently processing April 15 pay for full-time employees, long term substitutes, and regularly scheduled part-time employees

Processed and continuing to process manual checks for direct deposit returns due to fraud or closed accounts

Processing salary information, deductions and leave banks for new hires, employees with position changes, and resignations

Researched Department of Education changes, stopped 74 student loan deductions, and notified employees

Notified 18 employees of possible student loan deduction relief

Payroll Department Processing W2 reprints, bank account changes, W4 changes, deduction changes, and

employment verifications

Processing required TRS reports and transmitting required funds

Processing TRS retirement forms

Processed quarterly 941 and TWC reports

Processing absences, extended leave benefits, leave pay estimations

Responding to employee e-mails and telephone calls to be reassuring to employees

Finance, Purchasing, Human Resources, Construction Purchasing Department - assisting with purchases of devices and deliveries of food and

materials

Finance Department - working on staffing projections, closing out travel or events that have been canceled, and preparing the 20-21 budget

Accounts Payable - paying bills remotely and processing requisitions

P&C Department - monitoring and continuing projects

HR Department - completing all of the employment processes including recruiting and

managing postings, resignations, retirements, etc. ensuring part-time staff and long-term subs are paid working on complications with canceled certification tests identifying allocations updating benefits information and responding to leave questions

Custodial and Maintenance Custodial - Opening sites for food preparation and supporting food deliveries for feeding program E-misting feeding sites, administration areas in schools Checking all facilities M-W-F

Maintenance - Moving portables from construction sites, York, Runyan, & CPHS Responding to emergencies as needed Maintaining building mechanical systems Maintaining water wells and waste water treatment plants Limited maintenance of grounds

Communications Sending District status updates to 75K+ recipients via School Messenger Seven sent since February 27

Hosting Facebook Live events with Dr. Null and guests 88.2K views for Update #1 on March 16 34.8K views for Update #2 on March 19 21.9K views for Update #3 on March 25 23.4K views for Update #4 on March 31

Videos Book readings with Teri Ross, Jim Kacur, Hedith Upshaw, Shellie Winkler, and more Lessons – Easter math cooking lesson with Tammy Zunker this week; C&I Collaboration Life Lessons with Conroe ISD – 3-part series being released now with more in the works Conroe ISD Virtual Choir – released April 6 with over 30K views in 12 hours

Supporting the rescheduling or postponing of events Job Fair, Car Show, Early Childhood Fair, Groundbreaking, Foundation Breakfast, etc.

Communications Posting public service announcements and good news on social media including the State’s

‘Apart We Stand Together’ campaign

Creating graphics and unified theme for content shared on website and online during closure

Advertising meal distribution and creating informational flyers for participating families

Communications Collaborated with Technology on the creation of 65 campus email addresses for posting on

webpages for easy community/family access during closure

Helping facilitate Zoom and conference calls for groups of 100+

Print Shop: printing report card envelopes and instructional packets processing postage and delivering campus mail

Reception: new District answering message announcing closure answering calls from 8 AM – 3 PM remotely and calling back/emailing

voicemail messages

Thank you.

PROPOSED ROADWAY ALIGNMENT~2,727 LF

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OAK RIDGE SCHOOL ROAD ADDITION

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Budget Workshop

April 7, 2020

2020-2021

2020-2021 Budget Objectives

1. Meet the needs for the 2020-2021 school year.(Opening Stockton Junior High, 12th grade at GOHS, Anticipated 1,500 New Students, and Personnel allocation adjustments at elementary and intermediate schools)

2. Provide General Pay Increase for Employees.• Cost of Living Increase• Annual Inflation Rate 2.3% • Health Insurance Premiums

3. Provide funding to meet the requirements of HB3.• Full-Day Pre-k• Reading Practices (Reading Academy K-3)• Dyslexia, CCMR and Special Ed Programs

General Fund Balance

1. $14 M used to build Bonnie Wilkinson Elementary2. $16 M used for Construction projects and Safety & Technology needs3. $12 M used to cover life cycle and safety needs & the health fund 4. $24.5M used for ORHS 9th grade, life cycle & the health fund5. $7.3 M used for TWHS girls locker room addition & the health fund 6. $35.5 M used for construction projects & the health fund7. $8.2 M used for Irons Junior High classroom addition & football stadium scoreboards8. $12 M Technology9. $20 M Capital Maintenance Fund

Fund Balance Analysis

Objective: Maintain an Unassigned Fund Balance of 20 - 25% of the Annual Budget (approx. 3 mos. of expenses)

Unassigned Fund Balance @ 8-31-19 = $ 134.7 M 24.5% of budget $24.8 M over low end of target and $2.7 M under high end of target

2019-2020 Budget $ 549.6 M

20% of Budget $ 109.9 M

25% of Budget $ 137.4 M

2019-2020Houston Area Tax Rate Comparison

$1.5

684

$1.4

984

$1.4

884

$1.4

716

$1.4

484

$1.4

432

$1.4

351

$1.4

300

$1.4

183

$1.3

853

$1.3

750

$1.3

700

$1.3

700

$1.3

600

$1.3

570

$1.3

471

$1.3

210

$1.3

095

$1.3

075

$1.2

900

$1.2

700

$1.2

700

$1.2

441

$1.2

360

$1.2

300

$1.1

367

$0.80

$0.90

$1.00

$1.10

$1.20

$1.30

$1.40

$1.50

$1.60

Last Nine Fiscal Years, Current Year, & One Year Projection

AverageEnrollment

GrowthPer Year

1,515

Average ADA

Growth Per Year

1,4712.77%

Attendance Data

* State revenue estimates and campus expenditure budget allocations rely on enrollment data

Year Total

Ended Actual Yearly ADA Total Yearly Percent Percent of

31-Aug Enrollment Change Amount Change (Decrease) Enrollment

2011 51,170 1,541 47,888 1,613 3.5% 93.59%

2012 52,664 1,494 49,498 1,610 3.4% 93.99%

2013 53,934 1,270 50,465 967 2.0% 93.57%

2014 55,009 1,075 51,830 1,365 2.7% 94.22%

2015 56,363 1,354 53,165 1,335 2.6% 94.33%

2016 58,239 1,876 55,147 1,982 3.7% 94.69%

2017 59,764 1,525 56,653 1,506 2.7% 94.79%

2018 61,580 1,816 58,001 1,348 2.4% 94.19%

2019 62,837 1,257 59,356 1,355 2.3% 94.46%

2020 64,798 1,961 61,040 1,684 2.8% 94.20%

2021 66,298 1,500 62,453 1,413 2.3% 94.20%

1,515 1,471 2.77% 94.20%Ten Year Average

Enrollment Trend

50,000

53,000

56,000

59,000

62,000

65,000

68,000

11/12 12/13 13/14 14/15 15/16 16/17 17/18 18/19 19/20 20/21 est

Last 10 yr Average Increase

7.2%

Certified Property Values

Tax CertifiedYear Value $ %

2020 40,190,113,541$ 2,095,219,189$ 5.50%

2019 38,094,894,352$ 2,357,351,036$ 6.60%

2018 35,737,543,316$ 1,937,650,491$ 5.73%

2017 33,799,892,825$ 1,376,594,502$ 4.25%

2016 32,423,298,323$ 2,582,889,266$ 8.66%

2015 29,840,409,057$ 2,911,859,001$ 10.81%

2014 26,928,550,056$ 3,019,678,901$ 12.63%

2013 23,908,871,155$ 1,831,798,239$ 8.30%

2012 22,077,072,916$ 1,086,730,457$ 5.18%

2011 20,990,342,459$ 717,354,839$ 3.54%

Change in Certified Value

Per H.B. 3 - Districts will have their tax rates compressed so that the district’s local tax collections only increase by 2.5% year over year.

MCR = prior year compressed tax rate * (1.025 / local property value growth percentage)

For Conroe ISD for TY 2020 (Assuming 5.5% value growth)

MCR = $0.93 * (1.025 / 1.055) = $0.9035

Tax Rate Compression

2020-2021 Proposed Tax Rate

Tax Rate

2019-2020

Proposed

Tax Rate

2020-2021

Increase

<Decrease>

M & O $0.97 $0.9535 ($0.0165)

Debt $0.26 $ 0.26 -

Total $1.23 $1.2135 ($0.0165)

2020-2021 Funding Estimate

Tax Revenue Increase (5.5% AV Growth) 12.11$ M

State Revenue (1,500 Student Growth) 10.80

Investment Income (1.70)

TRS In-Kind Funds 3.50

Total Estimated Available Funding 24.71$ M

2020-2021 General Pay Increase(Cost of Living)

Pay GroupGeneral Pay

IncreaseAdjustments

Estimated Total Increase

Teachers, Librarians, Nurses , and Counselors, 3.0% $ 6,756,882 $ 902,018 $ 7,658,900

Administrative Education 2.5% 1,378,471 322,517 1,700,988

Administrative Business 2.5% 208,724 19,198 227,922

Administrative Support 3.5% 485,722 21,906 507,628

Instructional Support 3.5% 450,292 5,096 455,388

Auxiliary 3.5% Bus Drivers Flat $1 (5.0%) 1,313,492 229,599 1,543,091

Police 5.0% + Certification Pay 226,951 175,000 401,951

Total $ 10,820,534 $ 1,675,334 $ 12,495,868

Approved 2020-2021

Teacher Hiring Schedule

2019-2020 Years of

Exp

2019-2020 New Hire

Salary+

3.0% General

Pay Increase

+Add'l Adj

=2020-2021

Years of Exp

2020-2021 Approved New Hire

Salary

0 $57,0000 $55,500 + 1,800$ = 1 $57,3001 $55,700 + 1,800$ 150$ = 2 $57,6502 $55,950 + 1,800$ 200$ = 3 $57,9503 $56,150 + 1,800$ 300$ = 4 $58,2504 $56,350 + 1,800$ 900$ = 5 $59,0505 $56,550 + 1,800$ 950$ = 6 $59,3006 $57,490 + 1,800$ 300$ = 7 $59,5907 $57,870 + 1,800$ 200$ = 8 $59,8708 $58,245 + 1,800$ 100$ = 9 $60,1459 $58,470 + 1,800$ 400$ = 10 $60,670

10 $58,770 + 1,800$ 400$ = 11 $60,97011 $59,070 + 1,800$ 400$ = 12 $61,27012 $59,470 + 1,800$ 300$ = 13 $61,57013 $59,970 + 1,800$ 100$ = 14 $61,87014 $60,470 + 1,800$ 200$ = 15 $62,47015 $60,971 + 1,800$ = 16 $62,77116 $61,470 + 1,800$ = 17 $63,27017 $61,970 + 1,800$ = 18 $63,77018 $62,470 + 1,800$ = 19 $64,27019 $62,970 + 1,800$ = 20 $64,77020 $63,470 + 1,800$ = 21 $65,27021 $63,970 + 1,800$ = 22 $65,77022 $64,470 + 1,800$ = 23 $66,27023 $65,070 + 1,800$ = 24 $66,87024 $65,570 + 1,800$ = 25+ $67,370

25+ $66,070

Model 4: $57,000 starting, 3.0% GPI

Conroe ISD2020-21 New Hire Guide for

Teachers, Librarians, and Nurses (RN)

2020-21 Personnel Additions

CAMPUS POSITIONS Elementary Intermediate Junior High High School Grand Total Total Cost

Teachers 35.50 17.00 25.00 28.25 105.75 6,866,250$

Contingency Teaching Positions 15.00 5.00 0.00 0.00 20.00 1,300,000

Other Professionals 5.00 4.50 5.00 2.00 16.50 1,150,000

Para-Professionals 65.00 7.00 4.50 1.00 77.50 1,550,000

Administrators 2.00 1.00 0.00 2.00 5.00 435,000

Total 122.50 34.50 34.50 33.25 224.75 11,301,250$

SUPPORT POSITIONS Operations Administration Grand Total Total Cost

Professional 1.00 20.00 21.00 1,855,000$

Para-Professional 2.00 8.00 10.00 340,000

Auxiliary 41.00 0.00 41.00 1,363,000

Total 44.00 28.00 72.00 3,558,000$

Total FTE Change 296.75Total Payroll Additions 14,859,250$

Projected Expenditure Budget Increase for 2020-21

Additional Personnel for Growth 20-21 (1,500 new students) 14.86$ M

General Pay Increase (Cost of Living) 12.50Substitute Pay Increase 0.30Employee Retention Stipend and Pre-K (9.42)TRS In-Kind 3.50Other Expenses (Fuel, Utilities, Insurance) 1.95

Total Expenditures 23.69$ M

2020-2021 Projected Budget

Beginning Revenue 555.62$ MEstimated Revenue Change

Local Revenue 5.5% AV growth Tax rate .9535 12.11$ Net State Funding increase - 1,500 student growth 10.80 TRS In-Kind 3.50Interest Revenue (1.70)

Total Revenue Increase 24.71 Estimated Total Revenue 580.33$ M

Beginning Expenditures (Amended) 552.33$ MEstimated Expenditure Increase

General Pay Increase 12.50Substitute Pay Increase 0.30Additional Personnel for Growth 20-21 (1,500 new students) 14.86Payroll for additional Pre-K already budgeted 19-20 (4.42)Employee Retention Stipend (5.00)TRS In-Kind 3.50Other Expenses (Fuel, Utilities, Insurance) 1.95

Total Estimated Expenditure Increase 23.69 Estimated Total Expenditures 576.02$ MPotential Available Funds 4.31$ M

What’s Next

• Finalize Revenue- State Funding- Local Assessed Value (July 25th)- Tax Compression Calculation

• Finalize Expenditures- Campus and Departmental Expenditure needs

• Board Meeting, Public Hearings and Budget Approval- July 15, 2020 DLPDMC- July 21, 2020 Board Meeting- August 4, 2020 Public Hearing- August 18, 2020 Board Meeting

• Current Plan Performance

• Market Trends and CISD Trends

• Medical Inflation Rate is currently trending at 5-7%.

• CISD is trending just above market 8-10% (High dollar claims and very high utilization)

• Health Plan Outlook

• Changes to Plan Design

• Employee Premiums Increases

Health Insurance Update

Total 19-20

September 19 October 19 November 19 December 19 January 20 February 20 March 20 2019-2020 Average

RevenuesPremiums: District 2,437,836$ 2,470,840$ 2,461,474$ 2,461,920$ 2,465,488$ 2,465,488$ 2,465,488$ 17,228,534$ 2,461,219$ Employee 1,582,638 1,622,684 1,612,020 1,581,136 1,656,359 1,626,576 1,613,022 11,294,435 1,613,491 Interest 12,459 14,759 13,966 16,476 14,447 9,452 10,019 91,578 13,083

Total Revenues 4,032,933 4,108,283 4,087,460 4,059,532 4,136,294 4,101,516 4,088,529 28,614,547 4,087,792

ExpensesClaims 3,166,559 3,155,364 3,854,011 3,901,908 4,743,253 4,237,664 3,875,850 26,934,609 3,847,801$

Admin/Stop Loss /Clinic 292,639 310,606 311,344 304,092 314,509 303,003 304,186 2,140,379 305,768

Total Expenses 3,459,198 3,465,970 4,165,355 4,206,000 5,057,762 4,540,667 4,180,036 29,074,988$ 4,153,570

Revenues Over(Under) Expenses 573,735$ 642,313$ (77,895)$ (146,468)$ (921,468)$ (439,151)$ (91,507)$ (460,441)$ (65,777)$

Conroe ISD Wellness Centers 548 603 596 555 587 589 395 3,873 553

Self-Funded Health Insurance

2019-2020Conroe ISD Self-Funded Health Insurance Fund

Questions?

2020-21 Personnel Additions

Secondary 3,458,750$ Elementary (Other than Pre-K) 830,000 Pre-K Teachers & Para-Professionals 4,497,500 Special Education 3,380,000 Administration 1,165,000 Operations 1,528,000

Total 14,859,250$