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Yvonne Budden Scholarly Communications Manager, University of Warwick, UK

Open AccessOpportunities, Policies and Rights


Presentation outline

• What is Open Access?• What are the routes to Open Access?• Warwick Support Available• Open Access Policies• Creative Commons Licenses• Copyright Transfer Agreements• The Darker Side of Open Access


What is Open Access (OA)?

• providing unrestricted access to research outputs – free and permanent online

• Current OA policies mainly focus on journal articles and conference proceedings

• Publishing via Open Access means anyone can read and download the research…– As well as possibly re-use it for commercial or

non-commercial purposes.


Benefits of Open Access

• Increase the global visibility and impact of research and the work of the particular research community

• Making work available open access increases the chances of it being read and cited

• Helps co-authors and their visibility

• It means authors comply with their funder mandates

• WRAP provides a single, secure place of deposit that feeds other institutional systems and processes


OPEN ACCESS PUBLISHING(There are 2 routes to OA

publishing: Gold and Green)

GOLD(Final print version)

Author/ institution usually pay APC to

publisher

Free and immediate

access

GREEN(Accepted version)

No fees paid to

publisher

Papers are often available after an embargo period e.g.

WRAP - Warwick Research Archive Portal


Open Access Policies

• Research funders now mandating open access• Policies in place for:

– Research Councils UK– Wellcome Trust and other charities– HEFCE in relation to the next REF process


HEFCE Policy - Included/Excluded

• Outputs required to be OA for the REF– Journal articles– Conference proceedings issued with ISSNs

• Outputs NOT required to be OA– Books, book chapters, other long-form publications– Conference proceedings issued with ISBNs– Creative writing– Practice-based outputs– Data– Confidential items (e.g., security, commercial reasons)


Eligibility for REF under the Open Access Policy:

To be eligible an output must be:• Deposited on acceptance for publication or no later than 3

months after acceptance (you can’t go back after publication!)

• Discoverable (must be in a repository but can be closed)• This is mandatory for outputs accepted for publication after

1 April 2016• WRAP is a compliant repository• Licence is not required but advised to use at least CC BY-NC-

ND – Creative Commons Non-Commercial-Non-Derivative


Embargo Periods

• 12 months Science/Medical subjects• 24 months for Arts and Humanities/Social Sciences

• 24 months is acceptable for interdisciplinary research submitted to Science/Medicine Panels if it is also admissible to Arts/Social Sciences

• Work has to be deposited! Remember on acceptance; if it is under embargo or there are other issues we will keep it on closed access for the necessary period


Exceptions

Deposit/Technical– E.g., need for multiple author permissions delayed submission of the

work; legal/ethical; short term repository failure

Access– Dependence on 3rd party content and rights not granted– Embargo period is beyond the maximum but it is the most appropriate

publication– Journal prohibits OA repository deposit but it is the most appropriate

publication

Other– ‘Very rare’ - written explanation required

If you think you need an exception please contact us when depositing!


QA and Verification

• An audit and verification process are still to be established• Institutions will be asked to provide assurance on

processes and systems – have to be in place and used by April 2016– WRAP is working with HEFCE to ensure we meet all the needs of

researchers

• Intention is to list exceptions in WRAP alongside the article• The Policy firmly establishes the green route• HEFCE gives credit in the REF Research Environment if

output takes a more open Gold route and goes OA straight away.


HEFCE Policy Overall

Key messages:

• HEFCE are strongly supporting repositories (green) but a publication Open Access (gold) will also comply but accepted version must still be deposited in repository

• use WRAP now: get into the deposit habit

• any issues get in touch!


The Charities Open Access Fund(COAF)

Members of the fund – set up from 1/10/14 – running for two years – other charities may join year 2


To comply with COAF

• Article or conference proceeding with ISSN must be freely available on publication

• The licence used must be CC-BY (Creative Commons Attribution) only

• The publisher must also on behalf of the author deposit the final version in PubMed Central (PMC)

Apply using application form linked on top right of pagewarwick.ac.uk/lib-researchers/open-access

http://www2.warwick.ac.uk/services/library/staff/research/open-access


RCUK Policy and Fund

• Covers ‘articles published in peer-reviewed academic journals or conference proceedings’

• Projects funded ‘wholly or partially’ by RCUK

• RCUK Transition period to achieve OA Green & Gold (45%,75% Gold OA after five years....)…Gold OA expected with a CC-BY licence type

• A range of acceptable embargo periods for Green OA• 6-12 months in the first instance (6 months EPSRC)• 12-24 months once funding has been exhausted

• RCUK have provided Warwick with a block grant to support Gold OA


To comply with RCUK policy:

• You must publish in a journal compliant with the RCUK Policy on Access to Research Outputs

• Your article must include:– a statement on funding source/s– a statement on how “underlying research materials –

such as data, samples or models – can be accessed*”

*This does not mean the data itself needs to be OA – it means you say how the reader can access it, or where there are sensitivities in the data, you note this


Open Access Books

• HEFCE are exploring this area with an AHRC/ESRC project led by Geoffrey Crossick

• From October 2014 the Wellcome Trust require books and chapters be OA - from 1/10/14 apply direct to Trust for funding

• Publisher movement on Open Access books:– Routledge (£10,000), Springer (number of pages)– Knowledge Unlatched Pilot Collection (28 books

openly available, funded by 300 libraries worldwide)


Creative Commons Exercise

1. What could you do with the work using this license?

2. What can you not do with work under this license?

3. Are there any types of work you could see using this license for in your work?

4. How comfortable are you with the idea of this license?


Copyright transfer agreements

• Author’s are asked to sign these as part of the publication process

• In many cases the Corresponding Author may sign for all authors

• BE CAREFUL– Read carefully and check you agree with what

rights you are loosing and what you retain!


Predatory Open Access Publishers

• Often ‘cold-call’ by email• Emails designed to flatter the author• Offer enticing benefits to authors

– Royalties, quick publication, retain your copyright– And often follow through with this (!)

• Publishing with them can restrict your ability to further publish the work elsewhere

• Some Universities are excluding these publications from consideration for promotion


Ways to protect yourself

• Check the list of publishers and journals:– http://scholarlyoa.com/publishers/– http://scholarlyoa.com/individual-journals/

• Look for details of the process– Peer-review? Editors? Plagiarism checking?

Copyediting?• Journal listed in DOAJ? - http://doaj.org/• Talk to colleagues – have they heard of the

journal or publisher?

http://scholarlyoa.com/publishers/

http://scholarlyoa.com/publishers/

http://scholarlyoa.com/individual-journals/

http://scholarlyoa.com/individual-journals/

http://doaj.org/

http://doaj.org/


Open Access at Warwick

Scholarly Communications Manager and Open Access OfficerInformation on OA, publisher and funder policiesDepartmental visits and tailored OA events and trainingManagement and advice on RCUK and COAF ( new fund) block grants

WRAP TeamInformation, training and advice on the use of WRAP and deposit of materialsInformation on OA, publisher and funder policiesCopyright checking and assurance for authors about publisher policiesProvision of personalised support through WRAP@mydesk sessions


For more information on Open Access

warwick.ac.uk/lib-researchers/open-access

Email: [email protected]

mailto:[email protected]


More information on WRAP

• Contact the WRAP team:

[email protected]

• Or book a WRAP at my desk session today:

warwick.ac.uk/lib-publications/atmydesk


http://warwick.ac.uk/lib-publications/atmydesk

http://warwick.ac.uk/lib-publications/atmydesk


Thanks for listening!

Yvonne Budden – Scholarly Communications [email protected]+44 2476 151275


connecting you with information, support and your community yvonne budden scholarly communications...

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