Committee Meeting:  Curriculum and Student Success  Date:  September 20, 2016 at 10:30City Campus, Room 172

Agenda   Committee Co‐chairs:Susan M. Swarts and Todd P. Hobler 

I. Call to order  II. Review for approval of minutes from August 16, 2016 (attachment) 

 III. Standing Agenda Items 

A. BOT September Academic and Student Affairs agenda items from the Consent and Curriculum and Student Success sections ‐ EVP Erik D’Aquino, EVP Rick Washousky 

B. ECC Excels Task Forces Updates – EVP D’Aquino, AVP Fabio Escobar, EVP Washousky 1. Access 2. Completion 3. Success 

C. Curriculum Updates – EVP Washousky 1. Approvals by SUNY and NYSED:  Corrections Officer certificate, Mechatronics certificate, 

Quality Assurance Technician certificate 2. Approvals by SUNY:  Food Preparation and Safety Certification certificate 3. In works at ECC:  Program revision ‐ Biotechnologies AAS degree and certificate 

D. Retention Data – AVP Escobar E. Enrollment Report for Trustees – EVP D’Aquino 

 IV. Old business 

A. Pathways to Success update on ESL – Director Justin Kiernan  – TABLED FOR FURTHER DISCUSSION AND RESEARCH 

B. WNY Women’s Foundation’s MOMs Program and Report on ECC’s single mother population ‐ AVP Nuriyah Clark 

C. Diversity Plan – SVP Mike Pietkiewicz/AVP Escobar  V. New business 

A. Say Yes and Middle College – EVPs B. Recruitment report on initiatives – EVP D’Aquino C. Strategic Planning and Assessment Committee Narrative  – Format for Curriculum and 

Student Success (attachment)  VI. Other 

 VII. Tentative 2016‐2017 meetings on Tuesdays, 10:30 ‐ noon at TBD; meeting notices will be sent: 

2016 September 20 October 18 November 15 December 6  

2017January 17 February 14 March 21 April 18 May 16 June 20 August 22 

 

 

https://sharepoint.ecc.edu/SiteDirectory/AcademicAffairs/ECC%20EVPAA/BOT%20Agenda%20Items%20Academic%20and%20Student%20Affairs%20Sept%2029%202016.pdfhttps://sharepoint.ecc.edu/SiteDirectory/AcademicAffairs/ECC%20EVPAA/BOT%20Agenda%20Items%20Academic%20and%20Student%20Affairs%20Sept%2029%202016.pdfcastroTypewritten TextAmended

Committee Meeting: Curriculum and Student Success Date: August 16, 2016 at 10:30

City Campus, Room 172

Minutes taken by: Joan Castro, Assistant to EVP of Academic Affairs

Committee Co-chairs: Susan M. Swarts and Todd P. Hobler

Committee Members: * denotes absence 1. Dr. Nuriyah Clark, AVP Student Services 2. Dr. Erik D’Aquino, EVP Student Affairs interim 3. Dr. Fabio Escobar, AVP IRAAP (Institutional Research, Assessment, Accreditation and Planning) interim 4. Todd Hobler, ECC Trustee 5. Dr. Ed Holmes, AVP Academic Affairs - Liberal Arts and Sciences 6. Neal McCallum, ECC Student Trustee and SGA President 7. Mike Pietkiewicz, Sr. VP of Operations * 8. Jack Quinn, President * 9. Bill Reuter, Chief Administrative and Financial Officer 10. Susan Swarts, Trustees’ Vice Chair and Committee Chair 11. Rick Washousky, EVP Academic Affairs 12. PJ Wiles, AVP Academic Affairs - Health Sciences

M i n u t e s

I. Call to order

II. Review for approval of minutes from May 17, 2016 (June 21 meeting cancelled)

III. Standing Agenda Items A. Reviewed Consent Agenda and Curriculum and Student Success items, including:

1. Student Affairs Lead to Succeed RFP $60,000 (going to Erie County Legislature) roll-out for 2017 spring semester; allocated from student activity fee.

2. Academic Affairs twelve-year data sharing request to aid Foundation with scholarships. 3. Student Affairs “Say Yes” funding was increased through David Rusk; 50% ESL, 93% of students test college

ready with an 85% persistence rate through first year. Students were paid to attend through Mayor’s Summer Youth Program (a model copied by other schools). “Say Yes” wants ECC to absorb costs; ECC seeks ways to subsidize costs, possibly through state. ECC provides instructors.

4. Academic Affairs Mental Health Assistance: Substance Abuse AS degree program met accreditation needs B. ECC Excels – Updates – AVP Escobar, EVP D’Aquino, EVP Washousky - Settled on pursuing nine (9) initial

projects; three (3) fall inside Access, Completion, Success: 1. Access – Open Educational Resources (OER) Degree Initiative is a SUNY collegial relationship. OER project

50% complete; access and retention initiative will provide ECC membership (through minimal costs) in SUNY consortium of colleges via blackboard. College will designate ”badge” courses to convert courses to online including texts; SUNY’s fees include a $10 per student charge for to enable faculty/staff to convert courses; students receive benefit of not purchasing book. Many students do not purchase books and studies of OER courses reflect a 60-70% increase in retention, broadened faculty perspective through writing their own materials. ECC signing MOU with SUNY. ECC moving math and English courses and College Librarians will manage Distance Learning relationship. College should resolve faculty’s course bumping rights. In Fall, faculty survey about SUNY activities including: Applied Learning and OER; traditionally 25-30% respond. Student representation on College Senate is a significant venue to address college community on matters. Vice Chair Swarts encouraged synergy between faculty and students.

2. Completion – Communication Gaps Initiative, with Project Manager AVP Clark. Objective is to identify communication gaps (places, times and events) where a lack of communication by ECC with students is a detriment. All agreed students need to know if a course is cancelled. Interim AVP Escobar regularly notifies departments of enrollment for course cancellation planning. CAFO Reuter foresees maximizing seat fill rates and maximizing seating capacity. College now is down approximately 10% from last semester and 23% from September of 2011. Classes need to be scheduled based on realistic enrollment.

3. Success – Effort to create dual admission and transfer pathways for students along line of a guided pathway in industry through SUNY transfer path program, dual admission agreements and a revamp of some programs to create an easier understanding of graduation path, descriptive advisement (career counseling on intake), greater number of covered program options but once selected less course options. Students often change majors when they lack understanding when selecting programs. AVP Escobar distributed a NY Times article “Revamping Community Colleges to Improve Graduation Rates” by Alina Tugend, 6/22/2016. Discussed options to encourage retention; such as: offering late start classes and not

Open Enrollment and Add/Drop Enrollment. Discussed active initiatives for building relationships with community and relating to incoming students including instant admissions. Say Yes covers tuition (not books and fees); Medaille offers “Say Yes” student scholarships to cover books and fees. Currently, enrollment at all community colleges has decreased; ECC expects decreases over next 10 years. Board seeks to increase enrollment by building positive relationships with community and being creative and flexible to reinvent itself for the future of face becoming obsolete. ECC will need to discover its place in the community and whether it will be needed in ten years, a four college consolidation in Alabama was mentioned. At next meeting, a report on Recruitment initiatives.

C. Retention Data – AVP Escobar and EVP D’Aquino - An Excels parameter report was provided with agenda and was a response to Trustee McCallum’s request for broad picture of: Lower success rates at City (2.55 average GPA) and online (2.35 is average GPA); students beginning with developmental needs add a year onto their progress through a program; Starfish initiative; Discussed C (2.0) versus C- (1.67). AVP Escobar will track and then present if there is a correlation of faculty teaching seated and online courses and the success level of students. Answers to Trustee McCallum August meeting request: Need to understand student progression after leaving ECC and if most transfer students achieve their goal. If/when known, college could then focus on students not returning to any college. American Association of Community Colleges has been trying for five (5) years to ascertain the definition of success versus completion. AVP Holmes is tracking students enrolled in Liberal Arts to see what department they are in after a semester or two.

IV. Old business A. Program Review Summary – AVP Escobar – Currently six (6) open reviews; 15 in some level of delinquency.

Resources needed are significant leadership and a visionary thought process. Vice Chair Swarts receiving tracking spreadsheet with status of program reviews.

B. Title IX OCR – EVP D’Aquino - County has not heard status of proposal. ECC began swimming and diving. C. WNY Women’s Foundation’s MOMs Program - AVP Clark met with group who is revisiting a partnership

requiring ECC services for a scholarship for single mothers. Report is being prepared about ECC’s current single mother population for next meeting. Emergency Management chair Dr. Rosa Gonzalez (of WNY Women’s Foundation) and United Way Board are interested in an ECC relationship. Position information will be prepared along with discussion of positions with Coordinator of Grants Mike Biggane. Discussed end of Teen Pregnancy grant in 2017 and the continuation of Project Directors job. College needs to review data to enable decisions to be made. EVP Washousky spoke about ECC’s Mom’s Program funded by the NYS Office of Temporary and Disability. In past, United Way Board perceived ECC’s single mom clientele as too high risk and wants ECC to front them the services. ECC does help single moms (including daycare). ECC receives National recognition for a Mom’s, Dad’s and Education to Recovery program that provides individualized care to high risk individuals. Four STEM scholarships were given by WNY Women’s Foundation at Niagara County Community College. Perkins grant seeks women in technologies. ECC’s Foundation could provide four scholarships to women.

V. New business A. Completed College America – Guided Pathways to Success – discussed ECC assessment (see agenda handout)

about a Curriculum Pathways Model. ECC would build a meta major and capture students into a broad area; such as: Health Science students taking a cluster of same courses in first semester; second semester would be more selective and enable those needing time to settle on their major. ECC would need to guarantee course availability and a restructure following transfer paths. Movement is away from algebra to statistics (broad skills, quantitative literacy). Significant cultural change to restructure divisions but not costly change. Vice Chair Swarts supported outcomes for students as 10% enrollment decrease shows change is needed, including significant curricula changes.

B. Curriculum status with SUNY and NYSED as listed on agenda reviewed – EVP Washousky C. Employee Positions – EVP Washousky - 50 positions deleted from budget; restructured positions as follows: FT

Instructor positions (2) became college librarians (2) at City and South; FT Biology Instructor became FT TA at South; PT Project Director in IRAAP; RPT End User Support Specialist - Rob Elnicky, Data Analytics; Perkins ($823,000): Distance Learning’s RPT Instructional Designers and PT Mentor; Grant - PT Assistant Project Directors; Repurposed other positions

VI. September meeting will be scheduled based on BOT schedule. Meetings traditionally Tuesdays, 10:30 to noon, City Campus Room 172 with lunch ordered when more than one Board of Trustees meeting is scheduled. Dates of future committee meetings for the 2016-2017 year will be based on a finalized BOT schedule. Adjourned at 12:30.

ECC – Trustee Planning & Assessment committee V-3.0 Page 1

Strategic Planning and Assessment Standing Committee - SUNY Erie Community College, Board of Trustees

Description:

The Strategic Planning and Assessment committee will develop and guide the College’s key planning and

assessment initiatives on behalf of the Board of Trustees and inform, report and make recommendations

to the Board of Trustees. The committee will work with the College President to refine a systematic and

sustainable approach to monitor fundamental and vital statistics of the College.

Monitoring and assessing organizational goals is the fundamental charge of the Strategic Planning and

Assessment Committee. Specifically, the committee shall oversee organizational goals established by the

Trustees, monitor managerial strategic plan goals and administer the annual Board self-assessment and

annual College President assessment on behalf of the Board.

Mission:

Strategic Planning and Assessment’s core purpose is to assist the Board of Trustees by providing

comprehensive guidance and information in planning and assessment of the College. The focus is

assembling and monitoring organizational priorities and work with the President to best present and

monitor management key performance indicators.

Vision:

Erie Community College Board of Trustees have a current and relevant strategic plan where concise,

timely and understandable reporting tools provide Trustees with a clear vision and pathway to

institutional integrity and advancement.

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Duties.

Consistently monitor the College’s Strategic Plan.

Act as the Board’s oversight to the organizational component of the Strategic Plan

Determine the key/vital reporting data to best ‘patrol’ the Organization’s interests and institutional assessment.

Perpetually review the President’s “dash board” reporting tool exhibiting key indicators of the College’s performance specifically to: Mission, Vision, Financial health and Managerial achievement.

Engage and compile among the Board of Trustees concise data requests, to clearly understand management performance.

Monitor Board of Trustees policy as it relates to planning and assessment functions of the Board.

ECC – Trustee Planning & Assessment committee V-3.0 Page 2

Administer, on behalf of the Board of Trustees, the annual assessment of the College President.

Administer the Board of Trustees annual self-assessment.

Tasks.

In a timely manner, the Committee shall:

1) Update committee description - bi annual

2) Establish a committee calendar - annual

3) Convene at least bi-monthly or as determined by the Chair - bi monthly

4) Rank Trustee priorities, upon determination by Trustees - annual

5) Align Trustee priorities to the Mission - annual

6) Report Trustee priority progress to the Board of Trustees - bi-monthly

7) Work with The President to refine the process to report key statistics and data to the Board of

Trustees - annual

8) Review with the President the process for reporting on the managerial component of the

Strategic Plan - as needed

9) Administer and report the Board of Trustees self-assessment - annual

10) Administer the Board of Trustees President’s assessment and provide to Board Chair who shall

prepare, conduct the review, and report to the Board of Trustees - annual

Revision:

January 13, 2013-established June 23, 2104 August 17, 2016

Agenda 09202016 - BOT Curriciulum and Student SuccessMinutes 08162016 - BOT Curriciulum and Student Success