co 13052013 agn at - city of armadale

ORDINARY MEETING OF COUNCIL

MONDAY, 13 MAY 2013

AGENDA

CONTENTS AGENDA

MINUTES

ORDINARY COUNCIL MEETING HELD ON 22 APRIL 2013

REPORTS

TECHNICAL SERVICES COMMITTEE MEETING HELD ON 6 MAY 2013 CHIEF EXECUTIVE OFFICER’S REPORT

NOTICE OF MEETING AND AGENDA

CR ______________________________________ PLEASE TAKE NOTICE that the next ORDINARY MEETING OF COUNCIL will be held in the Council Chambers, Orchard Avenue, Armadale at 7:00 pm

MONDAY, 13 MAY 2013

R S TAME CHIEF EXECUTIVE OFFICER 9 May 2013

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

Leave of Absence previously granted to Cr G Nixon

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil

ORDINARY MEETING 3 13 MAY 2013 OF COUNCIL

4 PUBLIC QUESTION TIME

Minimum time to be provided – 15 minutes (unless not required) A procedure has been adopted by Council to ensure the orderly conduct of Public Question time and a copy of this procedure is attached to the Council Agendas made available in the public gallery. The public’s cooperation in this regard will be appreciated.

5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil

6 PETITIONS

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING HELD ON 22 APRIL 2013. ....................................................................................... 5

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT DISCUSSION

Nil

ORDINARY MEETING 4 13 MAY 2013 OF COUNCIL

10 REPORTS

10.1 TECHNICAL SERVICES COMMITTEE MEETING Report of the Technical Services Committee on 6 May 2013. ........... 21

BUSINESS ARISING FROM REPORT

10.2 CHIEF EXECUTIVE OFFICER’S REPORT Report of the Chief Executive Officer . ............................................ 102


11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

15 CLOSURE

ORDINARY MEETING OF COUNCIL

MONDAY, 22 APRIL 2013

MINUTES

CONTENTS

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS .............................................. 3

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE............................................ 3

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4

4 PUBLIC QUESTION TIME ..................................................................................................................... 4 4.1 MR B ANSTEY, 5 ENEABBA PLACE, ARMADALE .................................................................. 4

5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 5 5.1 REQUEST FOR LEAVE OF ABSENCE - CR M H NORMAN ..................................................... 5 5.2 REQUEST FOR LEAVE OF ABSENCE - CR J STEWART .......................................................... 5 5.3 REQUEST FOR LEAVE OF ABSENCE - CR J H MUNN ............................................................. 5

6 PETITIONS ................................................................................................................................................ 5 NIL ............................................................................................................................................................... 5

7 CONFIRMATION OF MINUTES ........................................................................................................... 5 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 8 APRIL 2013 ........................................ 5

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 6 1 ECONOMIC DEVELOPMENT ....................................................................................................... 6 2 CONSULTATION & COMMUNICATION .................................................................................... 6 3 MARKETING AND PUBLIC RELATIONS ................................................................................... 6

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT DISCUSSION ............................................................................................................................................. 6

10 REPORTS ................................................................................................................................................... 7 10.1 DEVELOPMENT SERVICES COMMITTEE MEETING - 15 APRIL 2013 ................................ 7

10.1.1 REVIEW OF HEALTH POLICIES (1.1) .............................................................................. 7 10.1.2 ADVERTISING DRAFT INFRASTRUCTURE COST SCHEDULE 2013 AND

PROPOSED VALUES, NORTH FORRESTDALE DEVELOPMENT CONTRIBUTION PLAN NO.3 (2.1) ................................................................................................................... 7

10.1.3 REVIEW OF SIX PLANNING POLICIES - FINAL ADOPTION (2.2) ............................. 7 10.1.4 PROPOSED AMENDMENT NO.71 TO TOWN PLANNING SCHEME NO.4 -

RECODING LOT 1612 (381) RAILWAY AVENUE AND LOTS 71 AND 70 (1 & 3) LITTLE JOHN ROAD, ARMADALE (3.1) ......................................................................... 8

10.1.5 CONSIDERATION OF THE ................................................................................................ 9

10.1.6 FIVE NOMINATED TREE PRESERVATION ORDERS - KELMSCOTT (4.2) ............... 9 10.1.7 ATTENDANCE AT NATIONAL MAINSTREET AUSTRALIA CONFERENCE - 12 TO

15 MAY 2013 (4.3) ............................................................................................................. 10 10.1.8 CANNING RIVER BRIDGE (1) ......................................................................................... 10

10.2 CITY STRATEGY COMMITTEE MEETING - 16 APRIL 2013 ................................................ 10 10.2.9 LIST OF ACCOUNTS PAID - MARCH 2013 (1.1) ........................................................... 11 10.2.10 MONTHLY STATEMENT OF FINANCIAL ACTIVITY - FEBRUARY 2013 (1.2) .. 11 10.2.11 LEASE - RIVERDALE CHILDCARE AND COMMUNITY CARE ASSOCIATION

INC - LOT 2333 RIVER ROAD, KELMSCOTT (2.1) ....................................................... 11 10.2.12 LEASE - ROLEYSTONE THEATRE - LOT 101 BROOKTON HWY, ROLEYSTONE

(2.2) ...................................................................................................................................... 12 10.2.13 RENEWAL LEASE - DEPARTMENT OF FIRE & EMERGENCY SERVICES

(DFES) - PORTION OF RESERVE 21152 - GWYNNE PARK RUNNING TRACK (2.3)13 10.2.14 STATE OF THE ENVIRONMENT IMPLEMENTATION (3.1) .................................. 13 10.2.15 CORPORATE LOGO REFRESH (3.2) .......................................................................... 13 10.2.16 PERFORMANCE REVIEW 2012-2013 - CHIEF EXECUTIVE OFFICER (3.3) ........ 13 10.2.17 JULL STREET MALL - SECURITY (3.4) .................................................................... 14 10.2.18 TENDER REPORT FORMATS (3.5) ............................................................................ 14

10.3 CHIEF EXECUTIVE OFFICER’S REPORT - 22 APRIL 2013 ................................................... 14 10.3.19 COUNCILLORS INFORMATION BULLETIN - ISSUE NO. 7/2013 (1.1) ................. 14

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 15

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 15 NIL ............................................................................................................................................................. 15

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 15 13.1 PLANNING FRAMEWORK TO GUIDE DEVELOPMENT WITHIN AND

SURROUNDING THE ARMADALE STRATEGIC METROPOLITAN CENTRE .................... 15

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ..................................................... 15 NIL ............................................................................................................................................................. 15

15 CLOSURE ................................................................................................................................................ 15

CITY OF ARMADALE

MINUTES OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 22 APRIL 2013 AT 7:00 PM .

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The Mayor, Cr Zelones, declared the meeting open at 7.00 pm.

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE (previously approved)

PRESENT: Mayor, Cr H A Zelones JP River Ward presided over Deputy Mayor, Cr R Butterfield River Ward Cr D M Shaw Heron Ward Cr C M Wielinga Jarrah Ward Cr J H Munn JP CMC Lake Ward Cr G A Best Neerigen Ward Cr M Geary Neerigen Ward Cr M S Northcott Palomino Ward Cr L Sargeson Palomino Ward IN ATTENDANCE:

Mr R S Tame Chief Executive Officer Mr A F Maxwell Executive Director Corporate Services Mr P Sanders A/Executive Director Development Services Mr P Lanternier A/Executive Director Technical Services Ms Y Coyne Executive Director Community Services Ms K Lothian Manager Communications Mrs Y Ward CEO’s Executive Assistant (Acting) Ms C Thomson Secretarial Assistant Press: 2 Public: 2

LEAVE OF ABSENCE: Leave of Absence previously granted to Cr G Nixon, Cr C J MacDonald and Cr K Busby.

MINUTES - ORDINARY MEETING 4 22 APRIL 2013 OF COUNCIL

APOLOGIES: Nil

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME

4.1 Mr B Anstey, 5 Eneabba Place, Armadale

Q.1 Rates – in December last year Council advised that work had commenced on updating the property zoning database and that this information would definitely form part of this year’s differential rating system and budget. Council also advised that a zone based differential rate modelling would be reviewed by the Rating Review Working Party in the period February to April this year. Has this review been completed and will the zone based differential rating model be finalised in time for inclusion into the coming 2013/14 Budget?

A-1 The Mayor advised that a meeting of the Rating Review Working Party

had not yet occurred to enable consideration of the matter but that this would occur shortly.

The Chief Executive Officer advised that the vital zoning information required from the Metropolitan Redevelopment Authority to enable a comparison with the City’s zoning information had only just come to hand. Now that the information has been obtained it is planned to present it to the Rating Review Working Party for consideration in May.

Q-2 Back in December you advised that you were starting to input that

information into your database, so there seems to be a bit of contradiction.

A-2 The Executive Director Corporate Services confirmed that the Rating

Review Working Party would meet during the month of May. The Rating Review Working Party will report to the City Strategy Committee and that will form part of Council’s 2014 budget deliberations.

In regard to the first question, the Executive Director Corporate Services advised that yes, it was said then that theCity had been endeavouring to get the zoning information from the MRA in a digital form. However, this was unsuccessful which meant that the City has had to do it manually. The time frame has slipped by two or three months which is unfortunate. As a consequence, Council is yet to form a view on introducing differential rating.

Public Question Time closed at 7.07 pm.


5 APPLICATIONS FOR LEAVE OF ABSENCE

5.1 Request for Leave of Absence - Cr M H Norman

Request for Leave of Absence received from Cr M Norman for the period Monday, 22 April to Wednesday, 24 April 2013 inclusive, be received and granted.

5.2 Request for Leave of Absence - Cr J Stewart

Request for Leave of Absence received from Cr J Stewart for the period Monday, 22 April to Sunday, 5 May 2013 inclusive, be received and granted.

5.3 Request for Leave of Absence - Cr J H Munn

Request for Leave of Absence received from Cr J H Munn for the period Monday, 24 June to Friday, 26 July 2013 inclusive, be received and granted.

MOVED Cr G A Best 1. Request for Leave of Absence received from Cr M Norman for the

period Monday, 22nd April to Wednesday, 24 April 2013 inclusive, be received and granted. [Includes (1) Ordinary Council Meeting - 22 April 2013.]

2. Request for Leave of Absence received from Cr J Stewart for the period Monday, 22nd April to Sunday, 5 May 2013 inclusive be received and granted. [Does not include an Ordinary Council Meeting.]

3. That the request for Leave of Absence received from Cr J H Munn for the period Monday, 24 June to Friday, 26 July 2013 inclusive, be received and granted. [Includes (3) Council Meetings – 24 June, 8 July and 22 July 2013.]

157/4/13 MOTION not opposed, DECLARED CARRIED (9/0)

6 PETITIONS

Nil

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING HELD ON 8 APRIL 2013.

MOVED Cr M S Northcott that the Minutes of the Ordinary Council Meeting held on 8 April 2013 be confirmed as a true and accurate record.



8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION

1 Economic Development

On 17 April 2013, Cr Wielinga and the Mayor attended a site visit at Karragullen Quarry to observe operations and management of the quarry.

2 Consultation & Communication

On 9 April 2013, the Mayor hosted a visit by the Southern Hills College Year 6 Class Local Government Program, where 40 students in total attended over two sessions. On 12 April 2013, the Mayor, along with Crs Butterfield, Munn, Northcott, Busby and Best and partners, attended the Councillors quarterly Sundowner held at the Rocksgate Winery in Bedfordale in the company of Messrs Tame, MacRae, Maxwell, Lanternier and their partners. On 14 April 2013, the Mayor, along with Crs Northcott and Busby, attended the Business Armadale Afternoon Tea held at the new Dome Café located at 2808 Albany Highway, Kelmscott. On 15 April 2013, the Mayor attended an informal meeting at the invitation of the Member for Armadale, Dr Tony Buti, MLA.

3 Marketing and Public Relations

On 14 April 2013, on behalf of the Mayor, Cr Ruth Butterfield opened the National Youth Week Event ‘Be Active, Be Happy, Be You’ event held in Memorial Park. The City partnered with Armadale Youth Resources, Drug ARM WA and Save the Children to run the activities, and the Department for Communities granted the City $1,000 towards the event. On 16 April 2013, along with Cr Melissa Northcott, the Mayor attended a photo opportunity held in Maxine’s Garden to support the media briefing in relation to the City of Armadale working towards improving access and inclusion for people with a disability in the local community. On 17 April 2013, the Mayor represented the City at the City of Gosnells Public Citizenship Ceremony. On 18 April 2013, the Mayor took part in a phone interview with ABC News regarding Local Government Reform.


9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1 DEVELOPMENT SERVICES COMMITTEE MEETING Report of the Development Services Committee on 15 April 2013.

MOVED Cr D M Shaw that the report be received.



Recommendation D23/4/13 - Review of Health Policies

MOVED Cr D M Shaw That Council: 1. Pursuant to section 2.7 of the Local Government Act: a) Adopts unchanged the Alcohol Risk Minimisation Policy

HLTH 3) as presented in the Attachment to this report.

160/4/13 MOTION not opposed, DECLARED CARRIED (9/0) Recommendation D24/4/13 - Advertising Draft Infrastructure Cost Schedule

2013 and Proposed Values, North Forrestdale Development Contribution Plan No.3

MOVED Cr D M Shaw

That Council in accordance with Clauses 3.12 and 3.13 of Schedule 13B in Town Planning Scheme No.4, adopt for the purpose of advertising the Draft Infrastructure Cost Schedule 2013, the Proposed Values included within it, the Contribution per Lot of $13,887.42, an unsubdivided balance of 3,571 lots, and a Gross cost of Common Infrastructure Works of $88,658,567.41, for a period of 28 days.



Recommendation D25/4/13 - Review of Six Planning Policies - Final

Adoption

MOVED Cr D M Shaw That Council in accordance with Part 2.4.2 of Town Planning Scheme No.4: 1. Adopt Local Planning Policies:

PLN 2.5 - Erosion Prevention and Sediment Control PLN 2.6 - Water Sensitive Design PLN 2.8 - Subdivision and Structure planning for Lots with

Watercourses in Rural Living and General Rural Zones

PLN 3.8 - Heritage Management Incentives Policy PLN 3.9 - River Road Heritage Area

without modifications as shown in the Attachments. 2. Publish a notice in a newspaper circulating in the district stating the

above Local Planning Policies have been adopted, and forward a copy of the policy to the Western Australian Planning Commission.

162/4/13 MOTION not opposed, DECLARED CARRIED (9/0) Recommendation D26/4/13 - Proposed Amendment No.71 To Town Planning

Scheme No.4 - Recoding Lot 1612 (381) Railway Avenue and Lots 71 and 70 (1 & 3) Little John Road, Armadale

MOVED Cr D M Shaw

That Council:

1. Pursuant to Part 5 of the Planning and Development Act 2005, initiate Amendment No.71 to Town Planning Scheme No.4 to:

a) amend Clause 5.2.4 of the Scheme Text to introduce a new R15/60 code by including the following text at 5.2.4 e) and renumbering the existing text at 5.2.4 e) as 5.2.4 f):

“Where land is identified on the Scheme Map as R15/60, development at the higher density is limited to grouped dwellings, multiple dwellings, aged or dependent persons dwellings and single bedroom dwellings up to a density of R60”;

b) recode Lot 1612 (381) Railway Avenue and Lots 71 and 70 (1 & 3) Little John Road, Armadale from R15/40 to R15/60;

c) remove the “Residential” zone and R15/40 code from the portion of Lot 1612 (381) Railway Avenue and Lots 71 and 70 (1 & 3) Little John Road, Armadale being ceded for the Abbey Road/Railway Avenue/Armadale Road intersection; and

d) amend the Scheme Maps accordingly.


2. Refers the above Amendment to Town Planning Scheme No.4 to the Environmental Protection Authority (EPA) pursuant to section 81 of the Planning and Development Act 2005. Should the EPA advise that the amendment does not require assessment, advertise the amendment for a period of 42 days.

3. Authorise the Mayor and the Chief Executive Officer to execute the Amendment documents.

4. Forward a copy of the amendment to the Western Australian Planning Commission for information.


Recommendation D27/4/13 - Consideration of the "Devereux Residence" for

Inclusion in the Municipal Heritage inventory

MOVED Cr D M Shaw

That Council:

1. Include the “Devereux Residence” at Lot 126 (No.34) Church Avenue, Armadale, in the City’s MHI at a “C” Management Category and advise the owner accordingly.

2. Note the archival record provided meets the criteria for redevelopment of the site under a “C” Management Category.

3. Acknowledge the owner’s offer to provide “naming rights” of any future development on the site to the Devereux family.


Recommendation D28/4/13 - Five Nominated Tree Preservation Orders -

Kelmscott

MOVED Cr D M Shaw

That Council amend Recommendation D24/4/13 by recommitting part (5) to the next Development Services Committee meeting.

165/4/13 AMENDMENT not opposed, DECLARED CARRIED (9/0)

MOVED Cr R Butterfield SECONDED Cr L Sargeson

OPPOSED Cr Geary That Council amend Recommendation D24/4/13 by recommitting part (4) to the next Development Services Committee meeting.

166/4/13 AMENDMENT DECLARED CARRIED (7/2)


MOVED Cr D M Shaw

That the amended motion, as follows, be adopted: That Council: 1. Issue a Tree Preservation Order over the nominated Jacaranda tree

located on Lot 100 (7) Church Street, Kelmscott, in accordance with Clause 11.8 of the City’s Town Planning Scheme No.4.

2. Issue a Tree Preservation Order over the nominated Port Jackson

fig tree located within the road reserve adjacent to Lot 52 (26) Brookton Highway, Kelmscott, in accordance with Clause 11.8 of the City’s Town Planning Scheme No.4.

3. Decline the request to issue a Tree Preservation Order over the

nominated group of trees identified as a row of olive trees located on Lot 56 (66) River Road, Kelmscott, on the basis the trees will be preserved via the Rushton Park Master Plan.

4. Recommit the request to issue a Tree Preservation Order over the

nominated group of trees identified as a row of flame trees located on Lot 82 (80) River Road, Kelmscott to the next Development Services Committee Meeting.

5. Recommit the request to issue a Tree Preservation Order over the nominated Norfolk Island pine tree located on Lot 81 (114) Roberts Road, Kelmscott.

6. Advise the applicant and adjacent affected landowners of Council’s decision.

167/4/13 MOTION not opposed, DECLARED CARRIED (9/0) Recommendation D29/4/13 - Attendance at National Mainstreet Australia

Conference - 12 to 15 May 2013

MOVED Cr D M Shaw That Council: 1. Nominates Cr J H Munn to attend the National Mainstreet

Australia Conference to be held at Federation Square, Melbourne, between 12 and 15 May 2013.

2. That the matter be referred to full Council in the event that any member wishes to be nominated.



Recommendation D30/4/13 - Canning River Bridge

MOVED Cr D M Shaw That the Councillor item regarding a proposed pedestrian footbridge over the Canning River in Kelmscott be referred to the appropriate Directorate for action and/or report back to Committee.

169/4/13 MOTION not opposed, DECLARED CARRIED (9/0) 10.2 CITY STRATEGY COMMITTEE MEETING

Report of the City Strategy Committee on 16 April 2013 .

MOVED Cr C Wielinga that, subject to the following correction, the report be received. CORRECTION: Page 331 Recommendation CS41/4/13 – Corporate Logo Refresh

Cr Shaw to be recorded as voting against Recommendation CS41/4/13.



Recommendation CS35/4/13 - List of Accounts Paid - March 2013

MOVED Cr C Wielinga

That Council note the List of Accounts paid as presented in the attachment and summarised as follows: Municipal Fund Accounts paid totalling $9,827,351.41 on Vouchers 19397 – 19552, Batch 1402-1412, 1414, 102180-102205 & PY01.18-PY01.19. Trust Fund Accounts paid totalling $154,300.00 on Vouchers 2670-2702, 400196 & Batch 1413.



Recommendation CS36/4/13 - Monthly Statement of Financial Activity -

February 2013

MOVED Cr C Wielinga

That Council:

pursuant to Regulation 34 of the Local Government (Financial Management) Regulations 1996 (Financial Activity Statement Report) accept the Statement of Financial Activity for the 9 month period ended 31 March 2013.


Recommendation CS37/4/13 - Lease - Riverdale Childcare and Community

Care Association Inc - Lot 2333 River Road, Kelmscott

MOVED Cr C Wielinga

That Council enter into a new lease agreement with the Riverdale Childcare and Community Association Inc under the following basic terms and conditions:

Leased Premises: Lot 2333 River Rd, Kelmscott, being a portion of Reserve 31604 as outlined red in the plan attached to this report

Rent: $50.00 per annum plus GST adjusted in line with Council Policy

Term: Five (5) years

Renewal Term: Five (5) years

Commencement Date: Date of approval of the Minister for Lands

Outgoings: Lessee responsible for all normal outgoings

Maintenance: Lessee responsible for all building maintenance

Insurance: Lessee responsible for building insurance (including plate glass) and public liability insurance.



Recommendation CS38/4/13 - Lease - Roleystone Theatre - Lot 101 Brookton

Hwy, Roleystone

MOVED Cr C Wielinga

That Council enter into a lease agreement with Roleystone Theatre Inc under the following basic terms and conditions:

Leased Premises: Portion of Lot 112 Brookton Highway, Roleystone as outlined red on the plan attached to this report

Rent: $50.00 per annum plus GST adjusted in line with Council Policy

Term: Five (5) years

Renewal Term: Five (5) years

Commencement Date: 1 July 2013

Outgoings: Lessee responsible for all normal outgoings

Maintenance: Lessee responsible for all building maintenance

Insurance: Lessee responsible for building insurance (Including plate glass) and public liability insurance.


Recommendation CS39/4/13 - Renewal Lease - Department of Fire &

Emergency Services (DFES) - Portion of Reserve 21152 - Gwynne Park Running Track

MOVED Cr C Wielinga

That Council grant the option for renewal of the lease to the Department of Fire and Emergency Services for a portion of approx. 1556 m2 of Reserve 21152, Gwynne Park as depicted on the plan attached to this report, for a further five (5) years commencing on 1 July 2013 and expiring on 30 June 2018 under the same terms and conditions of the original lease.


Recommendation CS40/4/13 - State of the Environment Implementation

MOVED Cr C Wielinga

That Council note the contents of this report, including the strategy to annually report on progress for the remaining three years of the five year


State of the Environment Implementation plan.


Recommendation CS41/4/13 - Corporate Logo Refresh

MOVED Cr C Wielinga

That Council defer the matter of refreshing the City’s logo until the outcome of local government reform is known.


Recommendation CS42/4/13 - Performance Review 2012-2013 - CHIEF

EXECUTIVE OFFICER

MOVED Cr C Wielinga

That Council: 1. receive the report and appoint the following Councillors to the

“CEO Review Panel” Cr Zelones (Mayor) Cr Butterfield (Deputy Mayor) Cr Norman (Chair of City Strategy Committee) Cr MacDonald Cr Geary

2. invite Mr John Phillips, Executive Manager Workplace

Solutions at WALGA to join the panel to provide independent facilitation and professional advisory services.


Recommendation CS43/4/13 - Jull Street Mall - Security

MOVED Cr C Wielinga

That Council:

Request that a report be prepared addressing the matter of public safety and security in the Armadale CBD for consideration of inclusion in the 2013/14 budget.



Recommendation CS45/4/13 - Tender Report Formats

MOVED Cr C Wielinga That Council refer the Councillor item in regard to Skeet Road network to the appropriate Committee for report.

180/4/13 MOTION not opposed, DECLARED CARRIED (9/0) 10.3 CHIEF EXECUTIVE OFFICER’S REPORT

Report of the Chief Executive Officer .

MOVED Cr M S Northcott that the report be received.



Recommendation - Councillors Information Bulletin - Issue No. 7/2013

MOVED Cr R Butterfield

That Council acknowledge receipt of Issue No 7/2013 of the Information Bulletin.


11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION

Nil

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION

13.1 Planning Framework to Guide Development Within and Surrounding the Armadale Strategic Metropolitan Centre (Cr Donna Shaw)

That the matter of introducing a Planning Framework to guide development within and surrounding the Armadale Strategic Metropolitan Centre be referred to the Development Services Committee.


14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

Nil

15 CLOSURE

The Mayor, Cr Zelones, declared the meeting closed at 7.28pm

MINUTES CONFIRMED THIS 13th MAY 2013

MAYOR

CITY OF ARMADALE

MINUTES OF TECHNICAL SERVICES COMMITTEE HELD IN THE COMMITTEE ROOM, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 6 MAY 2013 AT 7:01 PM. PRESENT: Cr R Butterfield (Chair)

Cr J A Stewart Cr G A Best Cr K Busby Cr J H Munn JP CMC Cr C M Wielinga Cr L Sargeson

APOLOGIES: Cr G Nixon (Leave of Absence)

Cr D M Shaw OBSERVERS: Nil IN ATTENDANCE: Mr K Ketterer Executive Director Technical Services

Mr J Gossmann Acting Executive Manager Technical Services

Mr P Lanternier Manager Parks Ms Y Longridge Minute Secretary

PUBLIC: 5 “For details of Councillor Membership on this Committee, please refer to the City’s website – www.armadale.wa.gov.au/your council/councillors.”

TECHNICAL SERVICES 22 6 MAY 2013 COMMITTEE COUNCIL MEETING 13 MAY 2013

DISCLAIMER The Disclaimer for protecting Councillors and staff from liability of information and advice given at Committee meetings was read as members of the public were present. DECLARATION OF MEMBERS’ INTERESTS Nil. QUESTION TIME John Hardcastle - 17 Orchard Drive, Roleystone

Concern was raised regarding public consultation in relation to the Toilet Strategy and that Council had already undertaken a public consultation process, and would there be additional costs to the ratepayers for another consultation? A figure of $600k has been posted in the Roleystone Courier - is this correct? The Chair advised that should the Strategy be approved, there would be a range of options for the public consultation but that costing information is not known at this stage.

Mary Warrington - 751 Brookton Highway, Roleystone

Reference was made to the February 2013 meeting minutes where it was resolved not to provide a toilet at Borrello Park and why as this matter still being pursued. The Chair referred to the resolution from the Technical Services meeting of 3 February 2013 where the second part of the resolution referred to further assessments to be made, and which were the subject of a report on the May 2013 Technical Services agenda.

Mary Bacich - 21 Orchard Drive, Roleystone

A request was made for the breakdown of the assessment scores to be made available. Given that Fancote Park has more playground equipment than Borrello Park, has gym equipment, shelter, barbeques, a children’s fort, has an extremely high usage, has deep sewerage available and good parking, why are the scores similar? The Chair referred to the assessments carried out by four separate City officers and that the reported scores were the result of an aggregation of these scores. A range of other factors also influence the assessment scores, and these have been consistently applied with the resultant scores as provided.


DEPUTATION Nil. CONFIRMATION OF MINUTES T30/5/13 RECOMMEND

Minutes of the Technical Services Committee Meeting held on 3 April 2013 be confirmed.

Moved Cr Stewart MOTION CARRIED (7/0) ITEMS REFERRED FROM INFORMATION BULLETIN - ISSUE NO. 7/2013

The following items were referred via Issue No. 7/2013: Outstanding Matters & Information Items

Report on Outstanding Matters – Technical Services Committee Monthly / Quarterly Departmental Reports Technical Services Works Programme Miscellaneous

Armadale CBD Safety and Security No items were raised for further investigation or report.

CONTENTS

TECHNICAL SERVICES COMMITTEE

6 MAY 2013

1. ENGINEERING, DESIGN AND DEVELOPMENT

1.1 SOLDIERS ROAD - WYMOND ROAD INTERSECTION - REDUCTION IN SPEED LIMIT ............................................................................................................................................ 25

2. PARKS AND RESERVES

2.1 CITY OF ARMADALE PUBLIC TOILET STRATEGY 2013 ..................................................... 29

2.2 ASSESSMENT OF PARK LOCATIONS TO DETERMINE PRIORITY FOR PROVISION OF PUBLIC TOILETS ............................................................................................. 33

3. MISCELLANEOUS

3.1 THE INSTITUTE OF PUBLIC WORKS ENGINEERING AUSTRALIA (IPWEA) BIENNIAL INTERNATIONAL PUBLIC WORKS CONFERENCE - DARWIN 11-15 AUGUST 2013 ............................................................................................................................... 40

3.2 NATIONAL COMMUNITY SAFETY & SECURITY CONFERENCE ....................................... 43

4. COUNCILLORS’ ITEMS

4.1 KELMSCOTT TOWN CENTRE – LANDSCAPING CONCEPT PLAN ..................................... 26

5. EXECUTIVE DIRECTOR TECHNICAL SERVICES REPORT

NIL ............................................................................................................................................................ 26 SUMMARY OF “A” ATTACHMENTS ...................................................................................................... 47

TECHNICAL SERVICES 25 6 MAY 2013 COMMITTEE - Engineering, Design and Development COUNCIL MEETING 13 MAY 2013


1.1 - SOLDIERS ROAD - WYMOND ROAD INTERSECTION - REDUCTION IN SPEED LIMIT

WARD

: JARRAH In Brief: The City has received a request from Main

Roads Western Australia (MRWA) to extend the 60 km/h speed limit further south on Soldiers Road, from Wymond Road (Approximately 680m).

Recommend: That Council consent to an extension of the

60 km/h speed zone along Soldiers Road, from 200m north to approximately 680m south of Wymond Road.

FILE No.

: M/270/13

DATE

: 18 April 2013

REF

: SF

RESPONSIBLE MANAGER

: Executive Director Technical Services

Tabled Items Nil. Officer Interest Declaration Nil. Strategic Implications 2. Enhanced Natural and Built Environments

2.5 Safe and efficient movement of goods, services and people. 2.5.1 Provide a safe and efficient movement network, including local and

arterial roads and associated infrastructure. Legislation Implications General assessment of relevant legislation has not revealed any restrictions. Council Policy/Local Law Implications General assessment has not revealed any applicable Policies/Local Laws. Budget/Financial Implications No cost to the City, installation by Main Roads (MRWA). Consultation Main Roads (MRWA).


BACKGROUND In 2012, the City received a number of speeding complaints along Soldiers Road and requested Main Roads (MRWA) review the posted speed limits along Soldiers Road, Roleystone. DETAILS OF PROPOSAL The letter of reply from MRWA was as follows: I refer to your letter dated 26 March 2012 seeking a review of the speed limit along Soldiers Rd from Brookton Hwy to Wymond Rd. The information provide (sic), including vehicle speed data within your correspondence to substantiate the request is acknowledged and assisted the assessment. As you are aware, Main Roads is the authority responsible for determining speed zones on roads within Western Australia and uses Australian Standards and best practice from other state road authorities to develop the departments’ speed zoning guidelines. This provides users with guidance on determining the most appropriate speed limits to be applied, the types of signage required, the most suitable locations etc. In general terms, the setting of speed limits is based on speed zoning studies which are primarily concerned with the management of vehicle speeds in order to control traffic flow, maximize road capacity, minimize overtaking manoeuvres, and reduce the level of crash risk for all road users. When these studies are undertaken every effort is made to apply appropriate speed limits that are considered reasonable by the majority of motorists. While the control of speed is an important aspect in effective traffic management it should not necessarily be assumed that the imposition of a lower speed limit will resolve all perceived safety problems on a road. I wish to advise that an assessment has been completed based on the department’s current speed zoning guidelines and practices. At this stage, Main Roads considers the existing 60km/h posted speed limit along Heritage Dr to be appropriate and in keeping with the road environment, motorists expectations and is consistent with other similar roads within the immediate vicinity such as Croyden Rd, Heritage Dr, Peet Rd etc. However, the assessment identified an opportunity in this instance to consider extending the 60km/h posted limit further south to encompass the extent of the residential properties. This reduced speed limit adjacent to these properties will assist owners entering/egressing driveways, reduce vehicle carry through speeds and increase safety for all road users. Main Roads recommends the existing 60km/h speed zone be extended along Soldiers Rd, from 200m north of Wymond Rd to approx. 680m south of Wymond Rd (an extension of approx. 880m). Part of the assessment process also involved a drive-by along the section being considered. It would appear that having driven the abovementioned section of Soldiers Rd at 60km/h, it was concluded that a lower speed limit did not appear unreasonable for the environment.


The assessing officer also conducted a curve survey and any horizontal curves identified substandard, as per Australian Standards 1742 pt 2 Section 4.4, will be addressed accordingly. As with all proposed speed limit amendments affecting Local Government controlled roads, Main Roads seek Councils agreement for:

60 km/h speed zone be extended along Soldiers Rd, from 200m north of Wymond Rd to approx. 680m south of Wymond Rd.

COMMENT Council’s concurrence with this proposal has been sought by MRWA, as Soldiers Road is a local road. The requested speed reduction is in line with the local road environment and is supported by Technical Services. Further, the City will soon be undertaking resurfacing works along Soldiers Road, from Brookton Hwy to Wymond Road, and it would be best to change the speed limit at the same time as these new works. CONCLUSION It is recommended that because of the reasons stated in the MRWA letter of 6 June 2012, Council agree to the extension of the 60 km/h posted speed limit on Soldiers Road, to 680m south of Wymond Road.

ATTACHMENTS There are no attachments for this report. T31/5/13 RECOMMEND

That Council consent to the extension of the local 60 km/h speed zone along Soldiers Road, from 200m north to approximately 680m south of Wymond Road.

Moved Cr Wielinga MOTION CARRIED (7/0)

TECHNICAL SERVICES 29 6 MAY 2013 COMMITTEE - Parks and Reserves COUNCIL MEETING 13 MAY 2013

2.1 - CITY OF ARMADALE PUBLIC TOILET STRATEGY 2013

WARD

: ALL In Brief: After distribution of the draft public

toilet strategy to all Councillors, comments received were incorporated in this final report with the view that Council adopts the report as the City of Armadale Public Toilet Strategy 2013.

Recommend: That Council adopt the City of

Armadale Public Toilet Strategy 2013.

FILE No.

: M/266/13

DATE

: 18 April 2013

REF

: KM

RESPONSIBLE MANAGER


Tabled Items Nil. Officer Interest Declaration Nil. Strategic Implications 1. Community Wellbeing

1.2 Optimum quality of life for all citizens 1.2.4. To advocate and support equitable access to services and facilities for

those with special needs. 2. Enhance Natural and Built Environments 2.1 Long term planning and development that is guided by a balance between

economic, social and environmental objectives. 2.4 Attractive and user friendly streetscapes and open spaces.

2.4.1. Implement townscape, streetscape and parkland improvements to enhance the distinctive character of the City.

2.4.2. Maintain and improve, where required, the quality, amenity and accessibility of open spaces.

Legislation Implications Town Planning and Development Act 2005. Land Administration Act 1997. Local Government Act 1995 (as amended).


Council Policy/Local Law Implications A general assessment has not revealed any applicable policies or local laws. Budget/Financial Implications There are no immediate financial implications with the adoption of the recommendations contained in this report. There are, however, longer term (5-15 year plan) implications, which would require consideration during the discussions relating to the compilation of the 2013/2014 budget and the 15 Year Financial Plan finalisation. Consultation The Cities of Canning, Cockburn, Gosnells and South Perth and the Shire of

Kalamunda. Intra Directorate. COMMENT A comprehensive report relating to the public toilets within the City of Armadale has been prepared with the view that Council adopt the report as the City of Armadale Public Toilet Strategy 2013. See Attachment 1 for the complete report. DETAILS OF PROPOSAL The City of Armadale Public Toilet Strategy details the following: Intent of the document Although the City has no legislative responsibility to provide public toilets, the City of Armadale has formulated The City of Armadale Public Toilet Strategy (referred to as “the Strategy”) in the context of creating pleasant public amenities and regard these as an investment to support economic growth in activity centres. The City of Armadale will endeavour to provide public toilets at strategic locations and will manage and provide alternatives to prevent public toilets from becoming havens for anti-social behaviour and crime. The Strategy provides Council with a 15 year strategy for the upgrade, replacement or the possible removal of existing public toilets, for inclusion in the Strategic Community Plan and 15 Year Financial Plan.


Analysis of existing conditions The Strategy provides an analysis of the public toilets across the City: both stand-alone types and those which are incorporated within other community facilities. The toilets vary from the traditional layout of 1938 to a new fully automated toilet provided during 2011. Council provides toilets in many other buildings, but where the toilet is confined to staff or patrons of the facility only, they are not defined as public toilets for the purpose of this strategy. Guided by an analysis of each facility, the Strategy makes various recommendations regarding renovation, relocation or removal of the existing facilities. (refer to Part 4, Figure 9 of the Strategy). New public toilets The Strategy also recommends the prioritisation of locations for the provision of new public toilet facilities within the City and provides a rational assessment for future provision of public toilets. The following staged decision-making process is recommended for use regarding proposed public toilet facilities: Stage One takes cognisance of the City’s current Strategic Community Plan; Stage Two evaluates existing studies and decisions; Stage Three gives consideration to the City’s Parks and Reserves hierarchy; Stage Four considers site-specific information, using a proposed assessment tool

(Attachment 3 of the Strategy); and Stage Five evaluates funding/resources in terms of the 15 Year Financial Plan. Comment from Councillors At its Ordinary Meeting of 11 March 2013, Council considered the matter of the Public Toilet Strategy and the resolution (T10/3/13) is as follows. RECOMMEND

1. That Council circulate the draft City of Armadale Public Toilet Strategy to all Councillors for a comment period closing on 15 April 2013, and that applicable comment received be included in the final document.

2. That the final report be submitted to Technical Services Committee at the 6 May 2013

meeting for consideration. The requested comment on the Strategy was received from four councillors, which comment related mainly to the possibilities of the provision of a toilet at a specific location, with comments received both for and against such provision. None of the comments have had an influence on the content or context of the report, and the report is presented to Council unchanged from the initial submission. Implementation


The Strategy proposes several recommendations to be taken into account over the next 15 years to improve the performance of Armadale’s public toilets. (Refer to Recommendations - Part 4 no. 20 within the Strategy). Design Guidelines To conclude, the Strategy provides design guidelines and criteria, incorporating crime prevention through environmental design (CPTED) principles, which should be considered for the provision, upgrading and siting of all future public toilet facilities to align to the recommendations of the Strategy (refer to Appendix 1 of the Strategy). OPTIONS 1. Council could resolve to adopt the City of Armadale Public Toilet Strategy. 2. Council could resolve not to adopt the City of Armadale Public Toilet Strategy.

CONCLUSION The initial presentation to Council has been resubmitted in the same format, as comment from Councillors has not required any amendment to the original submission.

ATTACHMENTS 1. City of Armadale Public Toilet Strategy 2013 - 29042013 2. Attachment 1 - City of Armadale Toilet Map 3. Attachment 2 - Toilets in Armadale City Centre 4. Attachment 3 - Criteria Determining Demand For Toilet COMMITTEE DISCUSSION Committee considered the factors of anti-social behaviour, guidelines, placement, access and surveillance. Borrello Park questions were addressed in general terms. T32/5/13 RECOMMEND

That Council adopt the City of Armadale Public Toilet Strategy 2013.

Moved Cr G A Best MOTION CARRIED (7/0)


2.2 - ASSESSMENT OF PARK LOCATIONS TO DETERMINE PRIORITY FOR PROVISION OF PUBLIC TOILETS

WARD

: ALL In Brief: The Draft City of Armadale Public Toilet

Strategy provides a strategic process to assess all regional and district facilities to determine the priority for provision of a public toilet at such locations.

Assessment utilising the assessment methodology has been completed by a panel of technical officers.

Recommend:

That Council recommit the item following a workshop on the assessment for Councillors.

FILE No.

: M/238/13

DATE

: 9 April 2013

REF

: KM

RESPONSIBLE MANAGER


Tabled Items Nil. Officer Interest Declaration Nil. Strategic Implications 1. Community Wellbeing

1.2. Optimum quality of life for all citizens 1.2.4. To advocate and support equitable access to services and facilities for

those with special needs. 2. Enhance Natural and Built Environments 2.1. Long term planning and development that is guided by a balance between

economic, social and environmental objectives. 2.4 Attractive and user friendly streetscapes and open spaces.

2.4.1. Implement townscape, streetscape and parkland improvements to enhance the distinctive character of the City.

2.4.2. Maintain and improve, where required, the quality, amenity and accessibility of open spaces.

Legislation Implications Town Planning and Development Act 2005. Land Administration Act 1997. Local Government Act 1995 (as amended).


Council Policy/Local Law Implications A general assessment has not revealed any applicable policies or local laws. Budget/Financial Implications No specific funding has been provided for the installation of public toilets at any of these locations. Allocation of monies for this purpose can be made from remaining available funds from the Public Open Space (POS) Strategy for any Precinct. Consultation Intra Directorate. BACKGROUND Over the past months, Council has been in the process of considering a strategy for the provision of public toilets in the City of Armadale. Of particular interest is the growing demand and usage of public open spaces. This is particularly relevant as the City has over the past years been in the process of upgrading their facilities and providing a wider range of infrastructure at these locations. This has led to greater usage in terms of both numbers of persons visiting these locations, as well as the length of stay being increased. Both these factors provide consideration for the provision of toilet facilities in these locations. There are, however, real and perceived issues relating to public toilets, these being mainly around costs of provision and operating costs, and the alleged attraction that public toilets have for undesirable elements of the community. There is also a strong perception that public toilets are prone to vandalism and associated costs to repair and maintain. Council has also received some petitions for and against such provisions, and has resolved to await the outcome of the assessments presented in this report before responding to the petitioners. DETAILS OF PROPOSAL The City of Armadale Draft Parks Facilities Strategy 2013 determines that toilet facilities should be prioritised for regional parks. Under this determination, the following regional parks were assessed: Alfred and William Skeet Ovals. Bob Blackburn Reserve. Creyk Park. Gwynne Park. John Dunn Oval. Morgan Park. In exceptional cases however, some district parks could be included for assessment in terms of the need for public toilet facilities considering the following criteria:


The POS comprises sufficient space to accommodate a variety of concurrent uses, including unstructured sport, children’s play, picnicking, dog exercising, social gatherings and individual activities;

The POS includes a combination of spaces such as bushland, open parkland for casual play and other recreational activities;

The POS accommodates multiple user groups ensuring the space is activated at different times by people of different ages and abilities;

The POS has a variety of existing park infrastructure; and The POS has a significant number of users throughout the year comparable to regional

parks. Based on the above criteria, the following district parks were identified as relevant for inclusion in the assessment: Borrello Park. Don Simmons Reserve. Fancote Park. Reg Williams Reserve. Karragullen Oval, Cross Park, Frye Park, Memorial Park and Rushton Park already provide toilets for public use and are therefore not included in this assessment. ANALYSIS A comprehensive review was undertaken by representatives from Technical Services Parks, Development Services and Community Services – who are well acquainted with the context, history, usage and existing considerations/studies related to all of these facilities. Each location was individually assessed against weighted criteria using the assessment tool included in the approved strategy. As indicated in the Draft City of Armadale Public Toilet Strategy, the following score ranges were allocated: 80% Plus - Provision of public toilet recommended 60% - 80% - Provision considered, but public consultation required Below 60% - No consideration Further to the assessment tool and the score achieved, the following criteria were also taken into account during the assessment to provide clarity regarding the relative suitability and priority for the specific location: The City’s current Strategic Community Plan; and Existing studies and decisions. COMMENT Please refer to Attachment 1 for aerial view, usage and general comments on each location.


Outcomes of the assessment can be summarised as follows:

LOCATION ASSESSMENT

SCORE PUBLIC TOILET CONSIDERRED

Alfred & William Skeet Ovals

59% No consideration

Bob Blackburn Reserve

54% No consideration

Borrello Park 61% Provision considered, and public consultation required.

Creyk Park 57% No consideration

Don Simmons Reserve 62% Provision considered, and public consultation required.

Fancote Park 60% Provision considered, and public consultation required.

Gwynne Park 51% No consideration

John Dunn Oval 42% No consideration

Morgan Park 48% No consideration

Reg Williams Reserve 58% No consideration

The assessment indicated that the parks associated with structured sport attract bigger crowds during an event with the toilets provided within the pavilions deemed sufficient and fit for the purpose in terms of public use. Three evaluated scores were at the lower end of the marginal range, and indicated that Fancote Park, Don Simmons Reserve and Borrello Park be further considered. In this report, the following comment is provided. Don Simmons Reserve A recent community engagement relating to the provision of infrastructure using POS funding, by way of a resident survey and a community day event at the reserve, indicated that public toilets were not identified as being a priority for the application of the POS funds. Considering the outcome of this public consultation and the high levels of vandalism and anti-social behaviour apparent on the infrastructure installed in the reserve, provision of a public toilet at this location is not recommended by officers. However, in terms of the Toilet Strategy, further public consultation is recommended to determine whether the community is in support of a toilet being provided in this location. Fancote Park This location includes a combination of recreational activities, such as BBQ facilities, a playground and fitness equipment. The car park and footpaths have been upgraded and sufficient lighting installed along the paths. Due to the provision of the associated recreational infrastructure and general upgrades, the park attracts a significant number of


multiple user groups throughout the year who tend to stay longer than parks with fewer facilities. However, provision of public toilets is not recommended by officers at present due to the following reasons: There are public toilets in the Kelmscott (Stargate) shopping centre within 500 metres

walk; Page Road is not considered a major barrier to cross in order to reach the available

public toilets; Similar facilities in the area are Frye Park and Rushton Park, both providing public

toilets on the premises although these are recognised as being too far to be considered a viable alternative; and

Surveillance of the park is very poor (located at the rear side of the shopping centre, with no residential properties overlooking the park).

However, in terms of the Toilet Strategy, further public consultation is recommended to determine whether the community is in support of a toilet being provided in this location. Borrello Park Borrello Park is an attractive setting in Roleystone and appears to have become more popular following the upgrade of the playground. Various feasibility studies and reports regarding provision of a public toilet facility at this location have been tabled in the past. The outcomes of these studies can be summarised as follows: Results from the previous community survey were marginal, with no clear preference

either for or against provision of a public toilet. Technical issues relating to the provision of such a facility include the lack of water-

borne deep sewer in the area, the proximity of the park to the intermittent stream and possible environmental contamination.

Petitions have been received by Council both for and against provision of public toilet facilities at this location.

Apart from these investigations and the opinion of the local community, it is important to take into account that this park will, in all probability, be more heavily utilized once the barbeque facilities at this location have been replaced. BBQ’s have been reflected in the Park’s budget since removal of the previous facilities and are included in the 5 year Parks budget. Installation of the new BBQ facilities is likely to not only increase utilisation of the park, but will in all probability increase the length of stay of park users which, in turn, may directly influence the existing demand for a public toilet in the future. Further public consultation is recommended to determine whether the community is in support of a toilet being provided in this location.


OPTIONS 1. Council can approve that community surveys be conducted for each of the three

locations (Fancote, Don Simmons, Borrello) relating to the provision of a public toilet.

2. Council can approve that community surveys be conducted at only one or two of the

above locations relating to the provision of a public toilet. 3. Council cannot approve the provision of a public toilet at any of the above locations. CONCLUSION In terms of the Toilet Strategy assessment matrix, only the following locations warranted further assessment through a public consultation process, being: Fancote Park; Don Simmons Reserve; and Borrello Park.

ATTACHMENTS 1. Park Facility Assessment OFFICER RECOMMENDATION 1. That Council approve that public consultation be carried out relating to the provision

of public toilets at:

Fancote Park; Don Simmons Reserve; and Borrello Park.

2. That a report on the outcome of the public consultation be reported to the Technical

Services Committee.


COMMITTEE DISCUSSION Committee discussed and considered having the breakdown of the assessment available in order to enable Councillors to be more informed and to answer any questions on the matter. The Executive Director Technical Services responded by reporting that the assessment had been kept neutral by utilising four separate City officers. The Committee expressed the wish to have more in-depth discussions on the processes and evaluations of the locations in a workshop environment before further considering the report. T33/5/13 RECOMMEND

That Council recommit the item following a workshop on the assessment for Councillors.


TECHNICAL SERVICES 40 6 MAY 2013 COMMITTEE – Miscellaneous COUNCIL MEETING 13 MAY 2013

3.1 - THE INSTITUTE OF PUBLIC WORKS ENGINEERING AUSTRALIA (IPWEA) BIENNIAL INTERNATIONAL PUBLIC WORKS CONFERENCE - DARWIN 11-15 AUGUST 2013

WARD

: ALL In Brief: The Institute of Public Works Engineering

Australia (IPWEA) will host its biennial International Public Works Conference on 11-15 August 2013 in Darwin.

Recommend: That Council: 1. Nominate Councillor Butterfield as a

delegate to the Institute of Public Works Engineering Australia (IPWEA) Biennial International Public Works Conference, to be held in Darwin on the 11-15 August 2013.

2. Note the attendance of the Executive

Director Technical Services as delegate to the Institute of Public Works Engineering Australia (IPWEA) Biennial International Public Works Conference, to be held in Darwin on the 11-15 August 2013.

FILE No.

: M/814/12

DATE

: 7 November 2012

REF

: LG

RESPONSIBLE MANAGER


Tabled Items Nil. Officer Interest Declaration Nil. Strategic Implications 2. Enhanced Natural and Built Environments 2.4 Attractive and user friendly streetscapes and open spaces. 2.5 Safe and efficient movement of goods, services and people. 2.6 Council buildings and facilities that meet community needs. 2.7 Assets and infrastructure managed over the long term to meet current and

future needs. Legislation Implications General assessment of relevant legislation, eg Local Government Act 1995 (as amended), has not revealed any restrictions.


Council Policy/Local Law Implications Assessment of Policies/Local Laws indicates that the following are applicable: Council Policy ADM3 – Conferences and Training. Council Policy EM1 – Reimbursement of Councillors’ Expenses. Budget/Financial Implications Attendance costs can be accommodated within the adopted 2012/2013 Annual Budget. Consultation Chief Executive Officer. Intra Directorate. BACKGROUND The Institute of Public Works Engineering Australia (IPWEA) hosts a biennial international public works conference, with the 2013 conference to be held in Darwin on the 11 August 2013, to Thursday, 15 August 2013. This prestigious event attracts industry leaders and high calibre keynote speakers, all of whom contribute to the stream of quality presentations, which cover a diverse range of current and relevant themes. The Conference brings together a wide array of people in the public works industry, providing an opportunity for networking that only occurs once every two years. This year’s Conference is expected to attract more than 600 delegates from Australia and overseas, and will form the basis of three conferences in one, namely: The largest public works conference in Australia with six streams over three days. Largest asset management conference in Australia with two streams over three days. Special one day “Tech-Talk” stream, with focus on issues for public works engineers

in the Northern Territory. Conference topics will include: Asset Management; Climate Change; Community and Safety; Parks and Recreation; Road Safety; Traffic Management; and Waste Management. COMMENT The issues of public works and asset management are of significant interest to the City, and as such, attendance at this Conference would be beneficial. It is important that the City is


well represented, as the public works industry has considerable influence on how the City carries out its business. This Conference will offer the opportunity of staying up to date and informed on all current and relevant aspects in each of these disciplines. The Conference will be attended by the Executive Director Technical Services.

ATTACHMENTS There are no attachments for this report. T34/5/13 RECOMMEND

That Council: 1. Nominate Councillor Butterfield as a delegate to the Institute of

Public Works Engineering Australia (IPWEA) Biennial International Public Works Conference, to be held in Darwin on the 11-15 August 2013.

2. Note the attendance of the Executive Director Technical Services

as delegate to the Institute of Public Works Engineering Australia (IPWEA) Biennial International Public Works Conference, to be held in Darwin on the 11-15 August 2013.



3.2 - NATIONAL COMMUNITY SAFETY & SECURITY CONFERENCE

WARD

: ALL In Brief:

The National Community Safety & Security Conference is to be held in Melbourne on the 4 & 5 June 2013.

Matters to be covered should be of

relevance to Armadale Recommend:

That Council:

1. Note the attendance of an Officer from Community Services at the National Community Safety & Security Conference on the 4th and 5th June, 2013

2. Nominate Crs Stewart and Best to attend the National Community Safety & Security Conference on the 4th and 5th June, 2013 with costs to be charged to the Elected Members Development Account.

FILE No.

: M/249/13

DATE

: 10 April 2013

REF

: SG

RESPONSIBLE MANAGER

: Executive Director Community Services

Tabled Items

Nil. Officer Interest Declaration

Nil. Strategic Implications

Learnings from this conference will have relevance to the following aspects of the City’s Strategic Plan as they relate to community safety; 1.1.2 Support and strengthen community groups, organisations and volunteer services This has relevance to groups such as Neighbourhood Watch and other organisations

involved in community safety initiatives 1.6.3 Promote and support planning and activities that encourage a safe and responsible

Community 1.6.4 Consider opportunities for neighbourhood renewal and improvement projects that

contribute to the sense of safety and wellbeing


Legislation Implications

Nil. Council Policy/Local Law Implications

Council Policy ADM-3 - Conferences, Seminars & Training. Council Policy EM1 - Reimbursement Councillor’s Expenses. Budget/Financial Implications

It is anticipated that an Officer from Community Services will be attending the conference. The City officer’s attendance has been allowed for in the current Budget and sufficient funds are available. Elected members attendance can be accommodated from the current year’s Members Development Budget. Conference Fees - $900 full registration. Accommodation - $600 to $1100 depending on choice of hotel. Air fares – Estimated between $360 return to $1065 return depending on the availability of discount flights and options. Background The National Community Safety & Security Conference is being held on the June 4 & 5 2013 at The Hotel Windsor, Melbourne. A copy of the Conference Brochure is included in the attachments to this report. Details of Conference The National Community Safety & Security Conference will provide the attendees with expert knowledge and practical solutions for improving public safety and security in local communities. The Conference will present practical case studies and expert advice to delegates from participating local governments and other community organisations and will address crime and safety issues in their community. The Conference presenters are: Alan Peucker Chief Executive, Australian Safe Communities Foundation Gill Metz State Manager, Neighbourhood Watch, Victoria Tony Barnden Manager, Community Development, Blacktown City Council Stephen Williamson Community Services Safety Field Officer, Rockdale City

Council Anthony McFadden Southern Cross University Debbie McGenniskin Team Leader and Family Counsellor, Eastern Access

Community Health


Conference topics will include:

Strategies for improving public safety Community crime prevention programs Creating safer public spaces through improve urban design Use of CCTV, public lighting and other crime prevention technologies Achieving successful community engagement Tackling Graffiti and Vandalism Working with young people to reduce crime and anti-social behaviour Reducing violence in the community Conclusion An officer from Community Services is to attend the National Community Safety and Security Conference and this matter is brought to the attention of Council to determine if it wishes to nominate a Councillor to attend.

ATTACHMENTS 1. National Community Safety and Security Conference T35/5/13 RECOMMEND

That Council:

1. Note the attendance of an Officer from Community Services at the National Community Safety & Security Conference on the 4th and 5th June, 2013

2. Nominate Councillors Stewart and Best to attend the National Community Safety & Security Conference on the 4th and 5th June, 2013 with costs to be charged to the Elected Members Development Account.

Moved Cr Wielinga MOTION CARRIED (7/0)


COUNCILLORS’ ITEMS Kelmscott Town Centre – Landscaping Concept Plan (Cr Ruth

Butterfield)

Requested that a landscaping concept plan and associated costs be prepared for the Kelmscott Town Centre for consideration in the 2013/14 budget deliberations.

T36/5/13 That Council refer the Councillor item in regard to the Kelmscott Town Centre-Landscaping Concept Plan to the appropriate Committee for report.

Moved Cr R Butterfield MOTION CARRIED (7/0) EXECUTIVE DIRECTOR TECHNICAL SERVICES REPORT Nil

MEETING DECLARED CLOSED AT 8:00PM


TECHNICAL SERVICES COMMITTEE

SUMMARY OF “A” ATTACHMENTS 6 MAY 2013

ATT NO. SUBJECT PAGE

2.1 CITY OF ARMADALE PUBLIC TOILET STRATEGY 2013

2.1.1 City of Armadale Public Toilet Strategy 2013 - 29042013 48

2.1.2 Attachment 1 - City of Armadale Toilet Map 92

2.1.3 Attachment 2 - Toilets in Armadale City Centre 93

2.1.4 Attachment 3 - Criteria Determining Demand For Toilet 94

2.2 ASSESSMENT OF PARK LOCATIONS TO DETERMINE PRIORITY FOR PROVISION OF PUBLIC TOILETS

2.2.1 Park Facility Assessment 95

3.2 NATIONAL COMMUNITY SAFETY & SECURITY CONFERENCE

3.2.1 National Community Safety and Security Conference 97

Technical Services 48 ATTACHMENT 2.1.1COMMITTEE - 6 May 2013

Technical Services 94 ATTACHMENT 2.1.4 COMMITTEE - 6 May 2013

CHIEF EXECUTIVE OFFICER’S REPORT

13 MAY 2013

INDEX 1. REPORTS

1.1 COUNCILLORS' INFORMATION BULLETIN - ISSUE NO. 08/2013 ..................................... 103

CHIEF EXECUTIVE OFFICER’S REPORT Period Ended 13 May 2013

CITY OF ARMADALE

Chief Executive Officer’s Report

Mayor and Councillors City of Armadale Following is my Report for the period ended 13 May 2013

1.1 - COUNCILLORS' INFORMATION BULLETIN - ISSUE NO. 08/2013

WARD

: ALL In Brief:

Councillors’ Information Bulletin – Councillors are advised to take note of the information submitted in Issue No. 8/2013 to be received by Council.

FILE No.

: M/286/13

DATE

: 6 May 2013

REF

: CT

RESPONSIBLE MANAGER

: Chief Executive Officer

Strategic Implications Corporate Services 2.1 Identify and implement mechanisms to improve communication and achieve common

understanding of corporate issues and objectives. COMMENT

The following general information and memorandums were circulated in Issue No. 8/2013 on 9 May 2013. Correspondence & Papers Correspondence Integrated Planning and Reporting – Circular No 10-2013 WA Local Government Association (WALGA) News Issue No 15.13 – 22 April 2013 Issue No 16.13 – 29 April 2013 Issue No 17.13 – 6 May 2013 Australian Local Government Association (ALGA) News 15 April 2013 3 May 2013 Media Releases

CHIEF EXECUTIVE OFFICER’S REPORT Period Ended 13 May 2013

Information from Human Resources Employee Movements Information from City Strategy Progress Report Progress Report on Contingency, Operational & Strategic Projects Outstanding Matters & Information Items

Report on Outstanding Matters – City Strategy Committee Donations/Grants/Contributions

August/September/October/November/December 12 January/February/March 13 Annual Contributions Grants Accounting Reports Rates Report Report of the Common Seal Information from Development Services Outstanding Matters & Information Items Report on Outstanding Matters - Development Services Committee Health Health Services Manager’s Report - April 2013 Planning Planning Applications Report - April 2013 Reviews before the State Administrative Tribunal (SAT) Town Planning Scheme No.4 - Amendment Action Table Subdivision Applications - WAPC Approvals/Refusals - April 2013 Subdivision Applications - Report on Lots Registered for 2012/2013 PAW Closure Report - Significant Actions during April 2013 Compliance Officer’s Report - April 2013 Building Building Services Manager’s Report - April 2013 Building Compliance Report - April 2013 Building Applications Monthly Statistics - April 2013

ATTACHMENTS There are no attachments for this report. RECOMMEND

That Council acknowledge receipt of Issue No 8/2013 of the Information Bulletin.

co 13052013 agn at - city of armadale

Documents