closing_step_v1_20120813 -1.xlsx

Closing Process Step by Step

T Code / Menu-path

1 Inventory Revaluation

MR22

Monthly

2

MI07 -

Monthly

3

ME22N -

Monthly

4

VF04 -

Monthly

5

VL06F -

Monthly

6 FB50 /FB60/FB70 Monthly

7 Monthly

8

VFX3

Monthly

MM/SD/FI Month End Closing Operations

Module Sr. No. Process Description Periodicity(D/W/M)

MM Logistics > Materials Management > Valuation > Change in Material Price > Change Material Prices

MM Physical Inventory Differences-Post , after Physical counting

Logistics > Materials Management > Physical Inventory > Difference > Post

(+ MI01 MI04 )

MM PO Closure Logistics > Materials Management > Purchasing > Purchase Order > Change

SD Check Billing Due List for the last days in the month

* *Logistics > Sales and Distribution > Billing > Billing Document > Process Billing Due List

SD General check of SD billing flows of Goods Issues without invoices

Information Systems > General Report Selection > Sales and Distribution >Shipping > Delivery Monitor

FI General account manual FI postings

Payroll Running of payroll interface NON STANDARD

SD Release SD billing to Accounting

8 Monthly

9 Monthly

10

KEAT

Monthly

11 Open next MM Period Monthly

12 Monthly

13

KO8G

Monthly

14

KO8G

Monthly

15

AFAB

Monthly

16

OB08

Monthly

17

FBS1

Monthly

SD Release SD billing to Accounting Logistics > Sales and Distribution > Billing > Billing Document > Blocked Billing Docs

FI-CO-SD Ensure Return sale order -credit memo and transfer posting tally

KE24/MB51

COPA Reconciliation between CO/FI/SD Accounting > Controlling > Profitability Analysis > Tools > Analyze Value Flows

MM

MMPV Logistics > Material Managements > Material Master > Other > Close Period

FI Open FI Posting Periods

OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods

CO/IM Settlement of Investment Orders to AUC

Accounting > Controlling > Internal Orders > Period-End Closing > Single Functions > Settlement > KO8G Collective Processing

CO/IM Settlement of Investment Orders to Fixed Assets

Accounting -> Investment Management -> Internal Orders ->Period-End Closing->Single Functions > Settlement > KO8G - Collective Processing

FI Depreciation Run

-Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Depreciation Run -> AFAB - Execute

FI Maintain Exchange Rates

Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_BCE_68000174 - Enter Translation Rates for Exchange Rate Type "V"

FI Post Accrual / Deferral Entries

17 Monthly

18

F.14

19

F.81

Monthly

20 Monthly

21 Monthly

Cost Controlling Closing Step

0 Daily / Weekly / Monthly

Maintenance Order Power Plant

1 CO-Cost Allocation Assessment Monthly

FI Post Accrual / Deferral Entries Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> FBS1 - Enter Accrual/Deferral Doc.

FI Post Recurring Entries Depends on Nature of entry and target accrual dates

Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Recurring Entries -> F.14 - Execute

FI Reverse Accrual / Deferral Entries

Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.81 - Reverse Accrual/Deferral Document

FI GR/IR Clearing

F.13 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Automatic Clearing -> F.13 - Without Specification of Clearing Currency

FI Revaluation of Foreign Currency Balances and Open Items

F.05 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.05 - Foreign Currency Valuation

COCCA Correction of FI documents for wrong cost centre entries

KB61 Accounting > Controlling > Cost

Center Accounting > Actual Postings > KB61

Repost Line Items

COCCA

KSU5 Accounting > Controlling > Cost Center Accounting > Period End Closing > Allocations > Assessment

Actual Activity 2 Cost Spliting Maintenance Order - Power Plant Monthly

Actual Activity 3 Monthly

4 Monthly

Order Settlement 5

Order Settlement 6

Process Order Power Plant

1

KSS2 Accounting > Controlling > Cost Center Accounting > Period End Closing > Spllitting

Actual Activity Price Calculation - Related Activity Maintenance Order Power Plant

KSII Accounting > Controlling > Cost Center Accounting > Period End Closing >Price Calculation

Revaluate Maintenance Order at Actual

Revaluate Maintenance Order Power Plant at Actual Price

KON2 Accounting > Controlling > Internal Order > Period End Closing >Revaluation at Actual Price

Maintenance Order Related Power Plant Cost Settle to IO - Equipment Power Plant

KO8G OR KO88 Accounting > Controlling > Internal Orders > Period-End Closing > Single Functions > Settlement > KO8G Collective Processing

Montly Settlement to move Cost in

Mantenance Order to Internal Order

Equipment

Internal Order Equipment Power Plant Settle to Cost Center Equipment Group (Power Plant)


Montly Settlement to move Cost in Internal

Order Equipment to Cost Center Equipment

Group

COCCA CO-Cost Allocation Assessment Process Order Power Plant


Monthly Assessment Maintenance Cost

Actual Activity 2 Cost Spliting Process Order - Power Plant Monthly


4 Monthly

5 Monthly

6 Daily / Weekly / Monthly

7 TECO all Process Oder of Power Plant Monthly


Actual Activity Price Calculation - Related Activity Prcess Order Power Plant



Revaluate Process Order Power Plant at Actual Price

MFN1 or CON2 Accounting > Controlling >Product Cost Controlling > Cost Object Controlling > Product cost by order > Period End Closing >Revaluation at Actual Price > Collective Processing

Preliminary Settlement for Co-Product

Co-Product Cost Calculation for Process Order Power Plant

CO8B or CO8A Accounting > Controlling > Internal Order > Period

End Closing >Preliminary Settlement

for Co-Product

Electricity and Steam Output

MIGO_GR electricity dan Steam as Factory Output of Power Plant

MIGO_GR to Recognize Factory Output

Technicaly Complete (TECO)

COHVPI Mass Processing for TECO Logistics > Production

Process > Process Order > Tools > Mass

Processing

8 Variance Calculation Monthly

Order Settlement 9

10 MIGO_GI to Cost center Monthly

Farming Service Order




Variance Calculation Power Plant

KKS2 or KKS1 Accounting > Controlling > Internal Order > Period End Closing >Variances

Process Order Related Power Plant Cost Settle to Production Variance

KO8G OR CO88 Accounting > Controlling > Product Cost Controlling >Cost Object Controlling > Product Cost by Order> Period-End Closing > Single Functions > Settlement > CO88 Collective Processing

Montly Settlement to Variance

Charging Electricity and Steam to Cost Center

MIGO_GI electricity dan Steam to Cost Center which using electricity

COCCA


Cost Spliting Maintenance Order - Farming Service


Actual Activity Price Calculation - Related Activity Maintenance Order Farming Service


4 Monthly

Order Settlement 5

Order Settlement 6

Maintenance Order Plantation


Actual Activity 2 Cost Spliting Maintenance Order - Plantation Monthly



Revaluate Maintenance Order Farming Service at Actual Price


Maintenance Order Farming Service Cost Settle to IO - Equipment Power Plant




Equipment

Internal Order Equipment Farming Service Settle to Cost Center Equipment Group




Group

COCCA



Actual Activity Price Calculation - Related Activity Maintenance Order Plantation


4 Monthly

Order Settlement 5

Order Settlement 6

Plantation

1

Actual Activity 2 Cost Spliting WBS - Plantation Monthly



Revaluate Maintenance Order Plantation at Actual Price


Maintenance Order Plantation Cost Settle to IO - Equipment Plantation




Equipment

Internal Order Equipment Factory Settle to Cost Center Equipment Group Plantation




Group

COCCA CO-Cost Allocation Assessment WBS Element Group




Actual Activity Price Calculation - Related Activity Process WBS


4 Revaluate Project or WBS at Actual Price Monthly

5 TECO the Project Monthly

WIP Calculation 6 Calculating WIP (Result Analysis) Monthly

Settlement 7 Settlement Project to CO Production Order Montly Settlement

Plantation Output 8 Daily / Weekly / Monthly

Order Settlement 9

Plantation (LOB and TEKASI)

Revaluate WBS or Project at Actual Price

CJN1 or CJN2P Project system >Financials > Period End Closing >Single Function > Revaluation at Actual Price


CJ20N Processing for TECO

Logistics > Project System > Project

Bulider

Accounting > Project System > Period End Closing >Singgle Function >Result Analysis 1. Tcode: KKAO Cut of Period 2.Tcode: KKA2 Proceed

CJ88 OR CJ8G Accounting > Project System > Period End Closing >Singgle Function >Settlement

MIGO_GR Plantation Output to CO Production Order

MIGO_GR to Recognize Factory Output

CO Production Order Related Plantation Cost Settle to Production Variance



1 Recognize Cost Daily / Weekly / Monthly

1 Recognize Output Daily / Weekly / Monthly

Maintenance Order Factory


Actual Activity 2 Cost Spliting Maintenance Order - Factory Monthly


4 Monthly

Order Settlement 5

Manual Journal Cost Regonize

FI - Posting using Tcode FB50

Manual Journal Output

FI - Posting using Tcode FB50

COCCA



Actual Activity Price Calculation - Related Activity Maintenance Order Factory



Revaluate Maintenance Order Factory at Actual Price


Maintenance Order Factory Cost Settle to IO - Equipment Factory




Equipment

Order Settlement 6

Process Order Factory

1

Actual Activity 2 Cost Spliting Process Order - Factory Monthly


4 Revaluate Process Order at Actual Price Monthly

5 Monthly

Internal Order Equipment Factory Settle to Cost Center Equipment Group Factory




Group

COCCA CO-Cost Allocation Assessment Process Order Factory




Actual Activity Price Calculation - Related Activity Process Order Factory


Plant Sequent Process 2004 > 2005 >2001 >2002 >2003

Revaluate Process Order at Actual

MFN1 or CON2 Accounting > Controlling >Product Cost Controlling > Cost Object Controlling > Product cost by order > Period End Closing >Single Function > Revaluation at Actual Price > Collective Processing

Preliminary Settlement for Co-Product

Co-Product Cost Calculation for Process Order Factory

CO8B or CO8A Accounting > Controlling > Internal Order > Period

End Closing >Preliminary Settlement

for Co-Product

6 TECO all Process Oder of Factory Monthly

WIP Calculation 7 Calculating WIP Process Order Factory Monthly

8 Variance Calculation Monthly

Order Settlement 10

Matrial Ledger Closing

Matrial Ledger Closing 1 Material Ledger Clossing Cockpit Monthly

CO-Profitability Analysis

1 CO - PA assessment Monthly

2 Monthly

CO-Close Period


COHVPI Mass Processing for TECO Logistics > Production

Process > Process Order > Tools > Mass

Processing

KKA0, KKAX or KKAO Accounting > Controlling >Product Cost Controlling > Cost Object Controlling > Product cost by order > Period End Closing >Singgle Function >WIP

Variance Calculation Power Plant

KKS2 or KKS1 Accounting > Controlling > Internal Order > Period End Closing >Variances

Process Order Related Factory to Production Variance


Montly Settlement Variance

CKMLCP Accounting > Controlling >Product Cost Controlling > Actual Costing> Edit Costing Run

COPA

KEU5 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment

COPA Reconciliation between CO - CCA - COPA

Accounting > Controlling > Cost Center Accounting > Information System

1 Monthly CO Period close in CO

OKP1 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment

Closing Process Step by Step

Check Point

Monthly

Monthly

Monthly

Monthly

Monthly

Monthly

Monthly

Monthly

MM/SD/FI Month End Closing Operations

Periodicity(D/W/M) Person Responsible /

Location

Make sure all inventory you want

to valuate have been revaluated

Make sure all inventory you want

to make adjustment after

phiscal count have been posting

Make sure all PO's have been GR use

Tcode ME2L

Make sure all Delivery have been Billing

Make sure all SO have been Delivered

Make sure all manual journal have been posted

Make sure all manual journal have been posted

Make sure all Invoice have been

Release

Monthly Monthly

Monthly

Monthly

Monthly

Monthly

Monthly

Monthly

Monthly

Monthly

Monthly

Make sure all Invoice have been

Release

Check in AR Open Item Report

(FBL5N)

Make sure all Invoice have been Posted to COPA

Make sure the Periods has been Close

Make sure the Periods has been Close

Make sure the Settlement have

been done

Make sure the Settlement have

been done

Make sure the Depreciation have been posted check SM35 and Check

Error Log

Make sure the Exchange rate

have been Enter

Make sure the Accural/Deferral

have been entries

Monthly Monthly

Monthly

Monthly

Monthly

Cost Controlling Closing Step

Daily / Weekly / Monthly

Maintenance Order Power Plant

Monthly

Make sure the Accural/Deferral

have been entries

Depends on Nature of entry and target accrual dates

Make sure all Recurring Entries

have been run Check with Tcode :F.15

Make sure all Recurring Entries

have been run Check with Tcode :F.15

Make sure all GR/IR Close have cleared

Check Financial Report

Check Using Cost Center Report Use

Tcode : S_ALR_87013611

Check All Assessment Cycle

are Correct the rule of Cost allocation

Monthly

Monthly

Monthly

Process Order Power Plant

Check All Spliting rule are Correct and cost centers

have been included in the

rules use Tcode: OKEW

Simulate the Calculation and

Check the result to ensure the result are correct than run production of

calculation

Run the Revaluation



Equipment

Check the orders have been posted

the settlement value to the

correct Receiver Simulate and Run



Group







Monthly

Monthly

Monthly

Monthly


Monthly






calculation

Run the Revaluation

Run Co-Product Cost Calculation

Check to Make Sure the

Production Output have been received

Make sure all Production Order

has been completed have

TECO status

Monthly Check The result

Monthly

Farming Service Order

Monthly

Monthly

Monthly















calculation

Monthly

Maintenance Order Plantation

Monthly

Monthly

Monthly

Run the Revaluation



Equipment






Group











calculation

Monthly

Plantation

Monthly

Monthly

Run the Revaluation



Equipment






Group












calculation

Monthly

Monthly

Monthly

Montly Settlement


Plantation (LOB and TEKASI)

Run the Revaluation

Make sure all WBS Element has been completed

have TECO status

Check The Calculation

Check the WBS Element have

been posted the settlement value to

the correct Receiver Simulate

and Run

Check to Make Sure the

Production Output have been received







Maintenance Order Factory

Monthly

Monthly

Monthly

Monthly

Check Using Cost Center Report Use Tcode : S_ALR_87013611

Check Using Cost Center Report Use Tcode : S_ALR_87013611








calculation

Run the Revaluation



Equipment




Process Order Factory

Monthly

Monthly

Monthly

Monthly



Group












calculation

Plant Sequent Process 2004 > 2005 >2001 >2002 >2003

Run the Revaluation

Run Co-Product Cost Calculation

Monthly

Monthly

Monthly

Matrial Ledger Closing

Monthly

CO-Profitability Analysis

Monthly

Monthly Check the Report

CO-Close Period

Make sure all Production Order

has been completed have

TECO status



Montly Settlement Variance



calculation

Accounting > Controlling >Product Cost Controlling > Actual Costing> Information System



Monthly CO Period has been Closed

T Code / Menu-path

1

3

5

8

9

10

OKP1

11

KOCF

YEAR END Closing Operations

Module Sr. No. Process Description

FI Open FI Posting Periods

OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods

FI Fiscal Year Change for Fixed Assets

AJRW Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> AJRW - Fiscal Year Change

FI Fixed Assets Year-End Closing

AJAB Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> AJAB - Execute

FI Balance Sheet GL

F.16 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward

FI P & L Items

F.16 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward

CO Period close in CO

Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment

CO-IM Carry forward of open commitments for investment

11

13

14

_ALR_87013019

CO-IM Carry forward of open commitments for investment

Accounting > Controlling >Internal Orders > Year-End Closing > Commitment Carryforward

FI Review and download the p& l and balance sheet

S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General > Actual/Actual Comparisons ->S_ALR_87012284

IM Investment Management Report

List: Budget/Actual/Commit:

Accounting -> Investment Management -> Internal Orders ->Information System ->Reports for Internal Orders ->More Reports :

S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 :

Open period 13

Annual

None

1/Calcul evaluation on next period

Annual

3/reporting Budget

After END closing period 13

Annual

Annual

Annual

Annual

Annual

YEAR END Closing Operations

Preceding Dependency Subsequent Process Impacted Periodicity(D/W/M) Person Responsible / Location

Allows all specific en year postings

close Normal periods 1 to 12 initially.

Open Special Period 13 , only for non sales accounts ( exclude accounts 7*)

2/Posting to Assets Accounting in next Fiscal Year

Posting to Previous Fiscal Year can not be continued after the year- end closing

=>Completion of Capitalization Activities and Posting of Final Depreciation Run for the Fiscal Year.

Scrutiny and closing of all GL Balance Sheet accounts

Scrutiny and closing of all GL P & L accounts

FI closing done and FI period is closed for last month.

CO process and assessment cycle run,RES1 reporting

Budgetory control on investment in next year

Annual

Year end Annual

Special FI periods

Reporting Annual

closed

Budgetory control on investment in next year

Scrutinise & Download P& L and Balance Sheet

closing_step_v1_20120813 -1.xlsx

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