classified personnel employees: definition · 7/22/2020 · vivi caleffi prichard, diversity and...

Minutes July 22, 2020

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APPROVAL OF BOARD MINUTES Prepared by Julie Deuchars, Executive Coordinator/Board Secretary Jessica Howard, President/Chief Executive Officer Minutes of the board meeting of June 24, 2020, and Special board meeting of July 8, 2020, are submitted for review by the board. It is recommended that the College Board of Education officially approve the minutes of the above-referenced meetings as submitted.


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CHEMEKETA COMMUNITY COLLEGE

BOARD OF EDUCATION MEETING MINUTES

June 24, 2020

I. EXECUTIVE SESSION Diane Watson, Chair, called Executive Session to order at 4:03 pm via Zoom. Executive Session was held in accordance with ORS 192.660(2)(i) evaluating the chief executive officer and (d) negotiations. Members in Attendance: Ed Dodson, Vice Chair; Betsy Earls; Jackie Franke; Ken Hector; Neva Hutchinson; Ron Pittman; and Diane Watson, Chair. College Administrators in Attendance: Jessica Howard, President/Chief Executive Officer; David Hallett, Vice President, Governance and Administration; Jim Eustrom, Vice President, Instruction and Student Services/Campus President, Yamhill Valley Campus; and Miriam Scharer, Vice President/Chief Financial Officer. The public statement that will be read in the regular meeting for the President’s evaluation was shared with the board. An update and highlights were shared on the one-year faculty bargaining agreement. Executive Session ended at 4:18 pm. II. ADMINISTRATION UPDATES Open session reconvened at 4:19 pm via Zoom. Updates were shared or discussed with the board on the student-initiated fee proposal; COVID-19 Health and Safety Operational Plan; faculty retirements; board travel this year; furloughs and salary schedules; staffing; and board agenda preview. A recess was taken at 5:14 pm. III. REGULAR SESSION A. CALL TO ORDER Diane Watson, Chair, reconvened the board meeting at 5:32 pm via Zoom. B. ROLL CALL Members in Attendance: Ed Dodson, Vice Chair; Betsy Earls; Jackie Franke; Ken Hector; Neva Hutchinson; Ron Pittman; and Diane Watson, Chair. College Administrators in Attendance: Jessica Howard, President/Chief Executive Officer; David Hallett, Vice President, Governance and Administration; Jim Eustrom, Vice President, Instruction and Student Services/Campus President, Yamhill Valley; and Miriam Scharer, Vice President/Chief Financial Officer.


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Meeting Minutes College Board of Education June 24, 2020 Page 2 Board Representatives in Attendance: Antonio Martinez, Associated Students of Chemeketa (ASC); Terry Rohse, Chemeketa Classified Association; Justus Ballard, Chemeketa Faculty Association; and Adam Mennig, Chemeketa Exempt Association. C. COMMENTS FROM THE PUBLIC No comments were received. D. SEPARATE ACTION Approval of Retirement Resolutions No. 19-20-35, Geraldene A. “Gerry” Sullivan; No. 19-20-36, Marvin G. “Marv” Ansted; No. 19-20-37, Matthew J. “Matt” Azevedo; No. 19-20-38, Margie W.E. Carr; No. 19-20-39, Holly D. Cook; No. 19-20-40, Kathryn R. “Kathy” Davison; No. 19-20-41, Lucina B. Frias; No. 19-20-42, Yening Wan “Swan” Gardner; No. 19-20-43, Sharon Gibbons; No. 19-20-44, Dennis A Kirk; No. 19-20-45, Edith Q. Manuel; No. 19-20-46, Kimberly G. “Kim” Martin; No. 19-20-47, Jeannie A. Odle; No. 19-20-48, Gloria Phipps; No. 19-20-49, Joan L. Schaffers; No. 19-20-50, Tina D. Sloan; No. 19-20-51, Janet L. Snowhill; No. 19-20-52, Jonni G. Whitney; and No. 19-20-55, Judith A. Anderson Board members read each retirement resolution. These 19 employees represent a total of 414 years of service. Holly Cook, Kathy Davis, Swan Gardner, Sharon Gibbons, Kim Martin, Jeannie Odle, and Tina Sloan joined the Zoom meeting and shared a few words. Ed Dodson moved and Jackie Franke seconded a motion to approve the retirement resolutions as noted above. A roll call vote was taken, and the motion CARRIED unanimously. E. APPROVAL OF MINUTES Ken Hector moved and Ron Pittman seconded a motion to approve the minutes of May 20, 2020. A roll call vote was taken, and the motion CARRIED unanimously. F. REPORTS Reports from the Associations All reports from the ASC and employee associations stand as written. Terry Rohse said he will continue as president of the Chemeketa Classified Association; and Adam Mennig reported Marshall Roache will be president of the Chemeketa Exempt Association and will be attending board meetings. Jessica thanked Justus Ballard for his leadership and service the last two years as president of the Chemeketa Faculty Association. Reports from the College Board of Education Ed Dodson reported he attended nine Zoom meetings. Ken Hector also attended a number of Zoom meetings and said the monthly activity report he submitted stands as written.


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Meeting Minutes College Board of Education June 24, 2020 Page 3 Jackie Franke attended a number of Council of Government (COG) meetings including a budget meeting, an executive board meeting, and COG resumed the search for a new executive director. Jackie thanked Alice Sprague for sharing the college’s search process and documents. Ron Pittman had a conference call with Paul Davis and Danielle Hoffman at Yamhill Valley Campus (YVC) who shared updates, including YVC had 25 students take part in the summer BOLT program. Neva Hutchinson participated in a few Zoom meetings related to the president’s compensation and evaluation. Betsy Earls participated in some virtual West Salem Rotary meetings. Diane Watson attended a Keizer library task force meeting. A grant was applied for, but it was not approved. The task force plans to continue the process to get the Keizer library recognized as a public library. G. INFORMATION Annual Evaluation of the President Diane Watson reported the board conducted the annual evaluation of president. Board members evaluated Jessica Howard in eight categories: 1) The Board of Education; Management Competencies of 2) Achieves Results; 3) Communicates Effectively; 4) Facilitates Team Success; 5) Community; 6) Educational Planning and Leadership; 7) Business, Finance and Facilities; and 8) College Personnel, plus two other areas Jessica asked for feedback on her performance in relation to the annual key college initiatives (the Placemat) and the first-year presidential expectations. The board rated Jessica’s overall performance as exceptional in the eight categories and as outstanding and far exceeding expectations in her first year as president and addressing key college initiatives. Diane Watson read the public statement on behalf of the board; a copy will be in the official board file. College Policy #3040, Salary; #3060, Access to Personnel Records; #3070, Inquiries for Employee Verification (including Student Employees); and #3080, Employee Development Rebecca Hillyer reviewed the minor changes. The four policies were reviewed by the President’s Advisory Council. College Policy #4040, Contracts for Courses and Services Jim Eustrom reported additional language was added to the policy to assure that academic quality is met by outside agencies. Board action will be requested next month on all five policies. Adult High School Diploma Plan Update for 2020–2021 Sara Hastings, dean of High School Partnerships, brought forward the annual Adult High School Diploma plan for 2020–2021. While this is not an update year, the Higher Education Coordinating Council (HECC) requested that it would be useful to do another update due to


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Meeting Minutes College Board of Education June 24, 2020 Page 4 COVID-19. The only requirement is the Statement of Assurances form to be signed by the president and board chair indicating that the college will continue to offer an adult high school diploma program for the next academic year in alignment with the current adult high school diploma manual and courses designated that fulfill high school requirements. Board action will be requested next month. Suspension of Traditional Health Worker Certificate of Completion Sandi Kellogg, dean of Health Sciences, reported this certificate program was part of the Human Services program. Some curriculum changes were made; however, the Oregon Office of Equity and Inclusion denied changes and want the program offered at the community or street level (local churches, community centers), not at the higher education level (community colleges, universities) which has resulted in suspending the program. Student-Initiated Fee Proposal Antonio Martinez referred to the proposal which describes what the student-initiated fee is, the purpose, what other community colleges have this fee and how much, results of a student survey, budget, and plans for implementation. Initially, a student fee of $2.50 was proposed; however, it was dropped down to $1.25 per credit. The board expressed the following concerns: • Some of the information collected was pre-COVID, so they would like to see how students

would react now. • Diane Watson thinks this fee seems high, so she asked Antonio to check the LBCC fee.

Diane thinks LBCC’s fee is 1–5 credits for a total fee of $4.50, not per credit; and for 6–20 credits, it would be $8.60 total, not per credit.

• The board requested that a referendum be done this fall. Jim Eustrom will have Joel Gisbert in Student Life work with the students to determine a process for a referendum. Affirmative Action Annual Report David Hallett introduced Heather McDaniel, director of Human Resources, and Vivi Caleffi Prichard, Diversity and Equity Officer, who presented the Affirmative Action report. Heather thanked Fauzi Naas for getting the workforce demographic data and the HR recruitment staff, Kylen Stevens and Jake Baker, for the recruitment data. Heather highlighted a few tables in the report showing workforce statistics for the 2019 calendar year and some comparisons from 2018, which included: • Table 2 – Chemeketa Workforce Statistics compares employee job categories, minorities,

and females for the current calendar year. There was a slight decrease in the overall number of employees across all job categories. However, despite the decrease, there was a slight increase in racial diversity in all employee categories except faculty, which decreased by half a percent.

• Table 3 – Chemeketa Workforce Statistics compares employee job categories and self-disclosed veterans for the current calendar year. Heather said they believe the number of employees who are veterans is higher than represented here and are actively looking at ways to increase the recording of this information


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Meeting Minutes College Board of Education June 24, 2020 Page 5

• Table 4 – Chemeketa Salaried Workforce Utilization Analysis show numbers compared to

the availability of the workforce. Faculty numbers continue to lag behind the national availability of racially diverse employees; however, classified and exempt are doing well.

• Table 5 – Chemeketa Salaried Workforce Comparison Statistics shows a significant increase in the percentage of minority employees in the classified group; but some underutilization in the availability of females in all three employee groups, which is consistent with prior years.

• Table 7 – Recruitment and Applicant Statistics. There were more salaried positions open in 2019, which is an increase in the number of applicants over 2018.

• Table 8 – Recruitment and Selection Patterns for the last 11 years (2009–2019). There was an increase in diverse applicants overall, and specifically, an increase in the number of diverse faculty applicants demonstrating progress being made.

Vivi Caleffi Prichard shared some work that has been done this year and plans for next year. This included blind screening of applications where names and addresses were removed from the application to prevent unconscious bias; all faculty and exempt positions are reviewed for language that may create tended barriers for applicants; continue to provide required trainings for search committees with content that is updated regularly based on best practices; and every search committee has a search advocate who are trained to identify unconscious biases. A task force was created this year to research best practices in recruiting, but the work was halted due to COVID-19. However, the work will continue through the Diversity Advisory Council with the input of those stakeholders. Due to the recent events around race, the college has made a commitment to better understand and address the disproportionate impact on people of color and to look at racial inclusive practices. A climate survey was done this year to help inform the work we do going forward. Next year Vivi plans to work on making changes in the hiring guidelines to reflect best practices. The board thanked Heather and Vivi for their report and expressed appreciation for the proactive work being done to promote diversity and equity at the college. H. STANDARD REPORTS Personnel Report David Hallett said the report stands as written. David acknowledged and thanked all the retirees who were recognized earlier. Budget Status Report Miriam Scharer reported this is the last budget status report for this academic year until the final audit report is presented to the board in December. However, a preliminary end-of-year budget status report for the general fund will be shared in September. Referring to the Statement of Resources and Expenditures report, Miriam noted Tuition and Fees are 80 percent of the budgeted amount. Other adjustments will be made over the summer, including moving tuition and fee revenue from the self-support services fund. The Budget Status report shows some savings over this time last year in personnel due to holding positions vacant, cost saving measures in part-time hourly and student workers,


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Meeting Minutes College Board of Education June 24, 2020 Page 6 materials and services, and travel. The savings in these expenditures will help ensure a higher carryover which will help offset other revenue losses and potential increased costs for next year. In the Status of Investments Report, there is a decline in the short-term fund interest rate of approximately half a percent. Capital Projects Report Rory Alvarez, director of Facilities and Operations said the report stands as written. He noted a lot of activity is happening on the back side of the campus on 45th Avenue and the Ag Complex. Chemeketa Cooperative Regional Library Service (CCRLS) Jim Eustrom introduced Doug Yancey, interim executive director of CCRLS, in place of John Goodyear who retired in March. Doug said the report stands as written, but he shared an update on the recruitment for the executive director position. The hiring process was halted in March due to COVID-19; however, it resumed in June and follow-up interviews with two candidates were held. The position was offered to the top candidate, but they declined the offer, so the position will be reopened. Recognition Report Jessica Howard acknowledged all the employees in the written report. President’s Report Jessica Howard said the report stands as written. She thanked the Oregon Community College Association (OCCA), Office of Community Colleges and Workforce Development (OCCWD), and the Higher Education Coordinating Council (HECC) for the daily, twice weekly, and now weekly, Zoom meetings with the Oregon community college presidents and their staff to share updates, resources, ideas, concepts, and advice as everyone navigated their community college through unchartered territory. K. SEPARATE ACTION Approval of Presidential Contract Board members reviewed the three-year rolling presidential contract for Jessica Howard during Executive Session. A correction was noted on the green sheet. The last sentence was amended to read, “It is recommended that the college renew the president’s contract effective July 1, 2020, through June 30, 2023, as per the contract. Ken Hector moved and Ed Dodson seconded a motion to approve the amendment and the presidential contract. A roll call vote was taken, and the motion CARRIED unanimously Approval of Resolution No. 19-20-53, Adopting the Budget, Making Appropriations and Levying Taxes Miriam referred to the handout that was emailed to the board. The budget includes some changes since the budget was approved in May, and include changes in personnel costs as a result of the influx of retirements, salary schedule adjustments for classified and exempt;


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Meeting Minutes College Board of Education June 24, 2020 Page 7 changes in Materials and Services and the Capital Development fund to accommodate more maintenance projects; and Special Projects fund due to the CARES Act funding. No other substantive changes were made. If any of those anticipated savings need to be reallocated through the year, requests will come forward to the board as a budget transfer request or in the standard year transfer. The total for the general fund budget for 2020–2021 remains the same at $96,560,000 and that includes $1.5 million unappropriated ending fund balance. Tax rates imposed at the rate of $0.6259 per $1,000 of assessed value for the General Fund; $0.0818 per $1,000 of assessed value for the Regional Library; and the amount of $10,650,654 for payment of bonded debt. Ken Hector moved and Jackie Franke seconded a motion to approve Separate Action No. 3, Approval of Resolution No. 19-20-53, Adopting the Budget, Making Appropriations, and Levying Taxes. A roll call vote was taken, and the motion CARRIED unanimously. Approval of Classified, Exempt and Hourly, Part-Time/Temporary Salary Schedules for 2020–2021 Compensation David Hallett referred to salary schedules in the board agenda that would be effective July 1, 2020. Jackie Franke moved and Ron Pittman seconded a motion to approve the salary schedules as presented to be effective July 1, 2020. A roll call vote was taken, and the motion CARRIED unanimously. Miriam drew attention to two additional handouts related to the consent calendar that were emailed to the board. Action Item No. 1, Approval of Budget Transfer Requests for 2019–2020, and Action Item No. 2, Approval of Resolution No. 19-20-54, Authorizing Interfund Borrowing for 2020–2021. These are standard requests to align the budget at the end of the year, if necessary. The final green sheet is for Action Item No. 5, Approval of Contract Award for On-Call Excavation Services. J. ACTION Ed Dodson moved and Ken Hector seconded a motion to approve consent calendar items No. 1–5: 1. Approval of Budget Transfer Requests [19-20-169] 2. Approval of Resolution No. 19-20-54, Authorizing Interfold Borrowing [19-20-170] 3. Approval of Computer Information Systems Certificate of Completion [19-20-171] 4. Approval of Data Analytics for Accounting Certificate of Completion [19-20-172] 5. Approval of Contract Award for On-Call Excavation Services [19-20-173] A roll call vote was taken, and the motion CARRIED unanimously.


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Meeting Minutes College Board of Education June 24, 2020 Page 8 K. APPENDICES College mission, vision, core themes, and values; campus and district maps. L. FUTURE AGENDA ITEMS None were heard. M. BOARD OPERATIONS Diane Watson thanked everyone—staff, faculty, Jessica, and the leadership team who made spring quarter happen remotely and for an incredible year. N. ADJOURNMENT The meeting adjourned at 7:23 pm. Respectfully submitted,

Board Secretary President/Chief Executive Officer

July 22, 2020 Board Chair Date


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CHEMEKETA COMMUNITY COLLEGE

SPECIAL BOARD OF EDUCATION MEETING MINUTES

July 8, 2020

I. SPECIAL SESSION A. CALL TO ORDER Diane Watson, Chair, called the special board meeting to order at 1:01 pm. The meeting was held remotely via Zoom and it was live streamed and captioned. B. ROLL CALL Members in Attendance: Ed Dodson, Vice Chair; Betsy Earls; Jackie Franke; Ken Hector; Neva Hutchinson; Ron Pittman; and Diane Watson, Chair. College Administrators in Attendance: Jessica Howard, President/Chief Executive Officer; David Hallett, Vice President, Governance and Administration; Jim Eustrom, Vice President, Instruction and Student Services/Campus President, Yamhill Valley Campus; and Miriam Scharer, Vice President/Chief Financial Officer. Board Representatives in Attendance: Marshall Roache, Chemeketa Exempt Association; Steve Wolfe, Chemeketa Faculty Association; Matt Davies, Chemeketa Faculty Association; and Terry Rohse, Chemeketa Classified Association. C. COMMENTS FROM THE AUDIENCE None were heard. D. SEPARATE ACTION Approval of Ratification of the Chemeketa Faculty Association Contract David Hallett reported the Chemeketa Faculty Association voted and approved the new one-year contract to be effective July 1, 2020–June 30, 2021. David said that a hard copy of the signatory page in the packet will be sent to each person who needs to sign so it can be included in the final printed version of the contract. Diane Watson thanked the administration and the faculty association for their good bargaining and good faith in coming to an agreement that works for both parties. Jackie Franke moved and Neva Hutchinson seconded a motion to ratify the contract with the Chemeketa Faculty Association to be effective July 1, 2020–June 30, 2021. A roll call vote was taken, and the motion CARRIED.


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Special Meeting Minutes Chemeketa Board of Education July 8, 2020 Page 2 E. REORGANIZATION OF THE COLLEGE BOARD OF EDUCATION Neva Hutchinson nominated Ed Dodson for board chair for 2020–2021; the motion was seconded by Ken Hector. A roll call vote was taken, and the motion CARRIED. Ken Hector nominated Jackie Franke for board vice chair for 2020–2021; the motion was seconded by Neva Hutchinson. A roll call vote was taken, and the motion CARRIED. F. ADJOURNMENT The meeting adjourned at 1:10 pm. Respectfully submitted,

Board Secretary President/Chief Executive Officer

July 22, 2020 Board Chair Date

Report-1b July 22, 2020

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CHEMEKETA COMMUNITY COLLEGE FACULTY ASSOCIATION (CFA) Prepared by Steve Wolfe, President—Chemeketa Faculty Association Although many faculty members are enjoying a well-deserved summer break, many others are busy teaching online or remote classes and gearing up for midterms as the midpoint of summer term approaches. All are or will soon be preparing for an uncertain fall term. One certainty is that all will be adapting to using the new Learning Management System (LMS), Canvas. Faculty are participating in synchronous and asynchronous workshops and training to prepare for fall. Another certainty is that faculty are working harder than ever to ensure the success of their students in order to fulfill the college mission of providing “opportunities for students to explore, learn, and succeed through quality educational experiences and workforce training.” SUMMER OF COVID-19 As first reported in the April CFA report, the continued impacts of the pandemic and the campus closure on faculty and students have been wide-ranging and varied. Some faculty have quite a bit of online teaching experience but are teaching new classes online for the first time. Some faculty had no experience teaching online until it was suddenly thrust upon them spring term. Now that they have built and taught their classes online, they must prepare for the switch to an entirely different LMS. Some faculty teach classes that were scheduled to be face-to-face and are now teaching those classes “remotely,” using Zoom or some other software to facilitate synchronous class meetings. This summer a few are teaching on campus labs with small groups of students, taking special precautions to allow for proper social distancing and using personal protective equipment such as face coverings. While faculty are learning new software, methods of delivery, and adjusting personally to this new “normal,” they are also investing extra time trying to help students navigate this new remote environment. Not only are many students taking online or remote classes for the first time, requiring them to learn new technology, but many understandably suffer from uncertainty, anxiety, and depression brought about by economic and other uncertainties. Besides the usual hard work of teaching course content and building connections with students, both of which are made more challenging by teaching remotely, faculty find themselves increasingly directing students to counseling resources, food banks, and other sources of assistance. Faculty are to be commended for their dedication and hard work to fulfill the college’s core themes of academic quality and student success during these challenging times.

Report-1c July 22, 2020

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CHEMEKETA COMMUNITY COLLEGE CLASSIFIED EMPLOYEES ASSOCIATION (CCA)

Prepared by Tim King, Director of Public Relations—Chemeketa Community College Classified Employees Association Mary Schroeder, External Vice President—Chemeketa Community College Classified Employees Association Terry Rohse, President—Chemeketa Community College Classified Employees Association WELCOME NEW ELECTED CCA BOARD MEMBERS The CCA held their first e-Election earlier this month. By using this format, compared to the expense of a traditional voting system, the CCA estimates a savings of at least 30–40 percent, with those funds being available for other programs. The results of the election are as follows:

External Vice President, Mary Schroeder (Library/Student Computer Center) • As a CCA Board member for over 20 years, Mary has served as secretary, director, and

external vice president. Mary says, “It has been my pleasure to actively work to improve the organization and communication structure for the Classified Association, as well as represent members in meetings with college administration and advocate for workers’ rights here at the college. We have worked hard to improve our working relationship with the college administration and meet on a monthly basis to discuss putting our bargaining agreement into practice.”

Treasurer, Nancy Espinoza (Business Services) • Nancy has been an employee of the college since 2000 when the Mid-Willamette Jobs

Council became part of Chemeketa. Nancy says, “I have worked as a grant accountant since 2008. Previous to that time, I was a financial services specialist for eight years. I completed my transfer degree at Chemeketa and finished a Bachelor of Science in Business Administration with a major in accounting from Eastern Oregon University. I have served on the Diversity Advisory Council and am a firm believer in diversity. I’m currently a member of the Wellness Committee. I have been in the accounting field for over thirty years. I will bring this experience and skills set to the position of treasurer for the CCA Executive Board.”

Director of Committee Recruitment, Amanda Beckner (Driver Education/Agriculture Programs) • Last year Amanda was elected to become a union steward with the CCA. She says, “I used

this opportunity to gain a better understanding of our Classified Association and how to support our members. My current union position has allowed me to build upon existing relationships and develop new ones, gain a deeper understanding of our members’ needs, and has motivated me to run for an official position.”

• As a director, Beckner says she will “bring a fresh perspective, be an active voice for our members, and practice overall transparency as I continue to do my part to better and strengthen our union. I believe, now more than ever, that we need to support each other without hesitation and ensure all voices are being heard.”


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• Amanda starting working at Chemeketa eleven years ago as part-time, hourly at theChemeketa Yamhill Valley Campus. Amanda transferred to the Salem Campus to align theDriver Education under the Community Education department.

• Amanda says, “I moved to Oregon 11 years ago, and I absolutely love it here. I have twocats, Houdini and Harley, who like to help distract me from work/studying. I am currentlyworking towards my Masters in Higher Education emphasizing Information Technology/Instructional Design.

Director of Membership, Pilar Torres Barrera (High School Equivalency Program (HEP)) • Pilar has been a Chemeketa employee since 2009 in a variety of department at the

Woodburn Center. In 2017, Pilar moved to the HEP program as a student support specialistat the Salem Campus. Pilar will be transitioning from her current position as Director ofStewards.

• Pilar says, “I have particularly enjoyed my role as Director of Stewards over the past severalyears which includes answering member questions, association promotions, and in-serviceactivities. This time I would like to run as a Director of Membership. I want to be a part of theprocess ensuring that our members are threated fairly, and have what they need with fairand reasonable contracting with Chemeketa.”

• Pilar is from Mexico City and moved to Salem at the age of 17. Pilar graduated fromWestern Oregon University in 2009. She also says, “I have been married almost sevenyears and have a three year old daughter and two dogs.”

Director of Union Stewards, Tim Richardson (Public Safety) • Currently a Public Safety sergeant, Tim has been an employee with Chemeketa Community

College for almost nine years.

• Tim says, “I enjoy my job and engaging with the community here at Chemeketa CommunityCollege. I am also a member of the Safety Committee that is here at Chemeketa CommunityCollege, Salem Campus. Over the years I have visited some of the CCA board meetings toask questions and give input [and] shared the information I learned with my co-workers. Ilook forward to serving as a board member on the CCA and would ensure that all CCAmembers are treated fairly and reasonably.”

The CCA is looking forward to hearing these new voices join the continuing members of the CCA board with terms ending June 30, 2021. • President, Terry Rohse (Humanities/Auditorium• Internal Vice President/Grievance Officer, Aaron King (Financial Aid)• Secretary, Teka Harp (Business Services)• Public Relations, Tim King (Bookstore)• Union Steward, Kim Schneiter (Business Services)• Organization/Training, John Sutter (Attorney)• Labor Relations, Keven Keaney (Attorney)


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ONGOING SUPPORT FOR CLASSIFIED EMPLOYEES

The CCA Board Executive Team has worked closely with the college administration and have been discussing ways to retain jobs and yet reduce the college budget costs. The team appreciates the access and collaboration with David Hallett, Alice Sprague, and Heather McDaniel, and their answers to the many questions that have arisen during these financial decision-making times.

Report-1d July 22, 2020

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CHEMEKETA COMMUNITY COLLEGE EXEMPT ASSOCIATION Prepared by Lynn Irvin, Vice President—Chemeketa Community College Exempt Association Marshall Roache, President—Chemeketa Community College Exempt Association The exempt association board will meet during early fall to discuss board goals, plan agendas and set dates for upcoming meetings during the 2020–2021 year. This year’s board members are Marshall Roache as president, Megan Cogswell as president-elect, Adam Mennig as past-president, Lynn Irvin as vice president and Kate Hoerauf as treasurer. Angela Archer, Karen Alexander, Grisha Alpernas, Marie Gabbard, Julie Peters and Stacey Wells were elected to serve as members-at-large. The association is honored to welcome new exempt employees Julie Deuchars, Executive Coordinator, President’s Office, Amy Early, Interim Exempt Coordinator, Brooks Regional Training Center, and Abbey Gaterud, Director, Chemeketa Press.

Information-1 July 22, 2020

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COLLEGE POLICIES #3090—EMPLOYEE RETIREMENT TUITION WAIVER BENEFIT; #3110—EXEMPT EMPLOYEES: DEFINITION; AND

#3310–CLASSIFIED PERSONNEL EMPLOYEES: DEFINITION Prepared by Rebecca Hillyer, General Counsel David Hallett, Vice President—Governance and Administration EMPLOYEE RETIREMENT TUITION WAIVER BENEFIT—POLICY #3090 This policy was last reviewed by the board in June, 2017. The last sentence has been stricken at the suggestion of Human Resources since this topic is not mentioned in any of the college’s collective bargaining agreements. EXEMPT EMPLOYEES: DEFINITION—POLICY #3110 This policy was last reviewed by the board in June, 2017. The first sentence is rearranged for clarity with no changes in the meaning of the policy. CLASSIFIED PERSONNEL EMPLOYEES: DEFINITION—POLICY #3310 This policy was last reviewed by the board in June, 2017. The only change is to strike the word “personnel” and substitute the word “employee” to be consistent with other policies. For the above noted policies, the new language is underlined and the former language has been stricken with lines through the text. These policies were reviewed by the President’s Advisory Council and will be recommended for approval by the College Board of Education at the September board meeting.


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Policy #3090 POL D1-jb-as-dh

College Personnel Series—3000 EMPLOYEE RETIREMENT TUITION WAIVER BENEFIT Retiring Chemeketa Community College employees with five or more years of service may continue to receive college tuition waiver benefits for two academic terms following the date of retirement. Tuition will be waived the rate specified in the appropriate collective bargaining agreement from which the employee retired. October 23, 1991 Adopted College Board of Education April 19, 2006; September 15, 2010; June 25, 2014; June 28, 2017 Revised College Board of Education


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Personnel Series—3000 EXEMPT EMPLOYEES: DEFINITION Annually Exempt employees are annually contracted Chemeketa Community College employees who are excluded from collective bargaining by provision of collective bargaining law, the Oregon Employee Relations Board rulings, or college recognition.1 See Policies #3120, #3130, #3140 and #3150 for the classifications for college exempt employees. July 17, 1985 Adopted College Board of Education April 19, 2006; December 15, 2010; July 16, 2014; June 28, 2017

Revised College Board of Education

1 ORS 243.650.


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Policy #3310 POL Personnel Series—3000 CLASSIFIED PERSONNEL EMPLOYEES: DEFINITION Classified personnel employees as defined by Article 1 of the Classified Employees Collective Bargaining Agreement1 are employed by Chemeketa Community College to perform support services in a non-exempt or non-faculty capacity. July 17, 1985 Adopted College Board of Education

April 19, 2006; November 21, 2012; January 18, 2017 Revised College Board of Education

1 Collective Bargaining Agreement between Chemeketa Community College District Board of Education and

Chemeketa Community College Classified Employees Association—July 1, 2019–June 30, 2022.


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EQUITY SCORECARD

Prepared by

Alice Sprague, Associate Vice President—Human Resources Vivi Caleffi Prichard, Diversity and Equity Officer Jessica Howard, President/Chief Executive Officer

Chemeketa’s core values and themes are measured by how the college is doing in regards to diversity in academic quality, access, and student success and is part of the college’s accreditation process.

The 2019 Equity Scorecard will be presented to the members of the College Board of Education for review.

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-22-

Acc

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-23-

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-24-

Ret

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m t

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ull-

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43%

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10

%

20

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30

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%

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ot

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vid

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es b

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and

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ity

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ter

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-25-

Co

mp

leti

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rs t

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t o

f a

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27

%

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%

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%

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%

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%

11

%

16

%

29

%

18

%

13

%

19

%

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%

15

%

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%

25

%

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%

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%

40

%

His

pan

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ite

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-26-

Standard Report-1 July 22, 2020

-27-

PERSONNEL REPORT

Prepared by

Alice Sprague, Associate Vice President—Human Resources David Hallett, Vice President—Governance and Administration

NEW HIRES AND NEW POSITIONS

Robert Surton, Instructor-Computer Information Systems—Math, Engineering and Computer Science, General Education and Transfer Studies Division, replacement, 100 percent, 10-month annualized assignment, Range F-9, Step 5.

POSITION CHANGES

Paul A. Davis, Director-Wine Studies and Yamhill Valley Campus Career and Technical Education—Yamhill Valley campus, Regional Education and Academic Development Division, replacement, 100 percent, Range D-3, Step 8, from Director-Career and Technical Education—Yamhill Valley campus, Regional Education and Academic Development Division.

Craig M. Saunders, Manager-Computer Services—Information Technology, College Support Services Division, replacement, 100 percent, Range C-4, Step 7, from Systems Analyst—Information Technology, College Support Services Division.

SEPARATIONS

Jacob K. Begin, Public Safety Officer I—Public Safety, College Support Services Division, effective July 2, 2020.


-28-

BUDGET STATUS REPORT Prepared by Katie Bunch, Director—Business Services Rich McDonald, Director—Budget and Finance Miriam Scharer, Vice President/Chief Financial Officer Closing of year-end financial reports and preparation for the audit are now in progress. The General Fund Revenue and Expense statement In-Progress for the period ending June 30, 2020, will be included in the September board report. Final year-end financial reports will be available at the completion of the 2019–2020 audit. College auditors Kenneth Kuhns & Co. will be presenting the audit report at the December board meeting. The Status of Investments for the period ending June 30, 2020, is included.

ST

ATU

S O

F IN

VEST

MEN

TS A

S O

F JU

NE

30, 2

020

In

vest

men

t

R

ate

as o

f O

rego

n St

ate

Trea

sure

r Inv

estm

ents

En

ding

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e M

atur

ity D

ate

Amou

nt In

vest

ed

6-3

0-20

20

O

rego

n Sh

ort-T

erm

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d - G

ener

al

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0-20

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dem

and

$17

,904

,185

.82

1.30

%

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gon

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m F

und

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ital

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ther

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ents

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stm

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ate

Mat

urity

Dat

e Am

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ield

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0

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ew Z

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ank

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ote

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ells

Far

go B

ank

1

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tpac

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king

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rate

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e –

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ted

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es T

reas

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ank

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pora

te N

ote

– Ll

oyds

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k

12-

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05-

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021

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045,

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1.87

0%

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pora

te N

ote

– W

alm

art I

nc.

1

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9 0

6-23

-202

1 $

2,07

4,58

9.17

1.

647%

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orpo

rate

Not

e –

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ta M

otor

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dit C

orp.

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00

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pora

te N

ote

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icro

soft

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p.

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507%

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l Int

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01-

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471%

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easu

ry N

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ates

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y

01-

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11-

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92

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3%

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eek

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s 0.

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as

of 6

/30/

2020

Ore

gon

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t-Ter

m F

und

is m

anag

ed b

y th

e O

rego

n St

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know

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IP (L

ocal

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ernm

ent I

nves

tmen

t Po

ol).


-29-


-30-

PURCHASING REPORT

Prepared by P. Kevin Walther, Procurement Management Analyst Miriam Scharer, Vice President/Chief Financial Officer VINEYARD MANAGEMENT SERVICES A Request for Proposal for Vineyard Management Services will be advertised on the college’s Procurement Services Website and the State of Oregon Procurement Information Network (ORPIN) in July of 2020. A recommendation for contract award will be made to the College Board of Education at its September 2020 meeting. The purpose of this contract is to secure a contractor to provide Vineyard Management Services for the Northwest Wine Studies Center’s 8-acre teaching vineyard at Chemeketa Eola. Services include disease and insect control, pest management, cover crop and vegetation management, growth control, manual harvesting and in-field sorting, irrigation management and repairs, and the application of bird exclusion methods.


-31-

CAPITAL PROJECTS REPORT Prepared by Rory Alvarez, Director—Facilities and Operations Miriam Scharer, Vice President/Chief Financial Officer PLANNING AND PRE-PLANNING CAPITAL PROJECTS • Agricultural Complex

Construction began on schedule despite the challenges caused by COVID-19. Site preparation and excavation of the building foundations are well underway with all contractors observing social distancing and personal protective equipment (PPE) requirements. Additionally, the slab is now installed and exterior/interior framing will be proceeding. The project continues to stay on schedule.

• Woodburn Department of Human Services (DHS) Tenant Improvements

Plans have been issued and a contract awarded to Clarity Construction. Phase 1 of construction is complete. The college is continuing to work with DHS for Phase 2 that is under construction. The dividable wall is scheduled to be onsite on July 16, with an install date shortly thereafter.

• Diesel Program at Brooks Center A lease has been signed for a facility in Brooks at the Red Steer Glove Company building. The college took possession of the property on April 1. A request was filed, and has been approved by Marion County, for rezoning the property to allow use for an educational purpose. At this time, needs of the program are being identified and summer construction dates are being considered. The college is now working with the county for approval of construction permits.

CURRENT AND COMPLETED CAPITAL PROJECTS

• Building 9 Boilers

The college is working with Energy Trust of Oregon and PAE, an engineering consultant. New boilers have arrived and installation is complete. Facilities is working on control wiring and start up.

See Appendix–2; Campus Map pages 59–60.


-32-

COLLEGE ADVANCEMENT REPORT APRIL 2020–JUNE 2020

Prepared by David Hallett, Vice President—Governance and Administration Jessica Howard, President/Chief Executive Officer On the following pages are reports related to current activities for the Grants Office and the Foundation.


-33-

GRANT ACTIVITIES APRIL 2020–JUNE 2020

Prepared by Gaelen McAllister, Grants Coordinator—Institutional Grants Julie Peters, Interim Dean—Academics and Organizational Effectiveness Jim Eustrom, Vice President, Instruction and Student Services/ Campus President, Yamhill Valley Jessica Howard, President/Chief Executive Officer

GRANTS SUBMITTED—April 2020–June 2020 Grantor Department Descriptions Amount Oregon Community Foundation

Foundation Student relief funds. Submitted April 6, 2020.

$30,000

Michelson Spark Foundation Student relief funds. Submitted April 10, 2020.

$10,000

Meyer Memorial Trust

Education Biliteracy Seal and Biliteracy Student Leadership support for bilingual/ bicultural education students. Submitted April 25, 2020.

$185,000

NSF S-STEM Computer Science Scholarships and supports for recruitment and retention of low-income students in the Computer Science major. Submitted April 22, 2020.

$624,675

HECC GED Wraparound

Academic Development–Adult Basic Skills

Provides wraparound support for students preparing to take GED and free tuition for their first college credits. Submitted April 29, 2020.

$201,051

HECC Capital Construction

Capital Projects and Facilities

Building 7 Remodel, including HVAC and seismic upgrades. Submitted April 30, 2020.

$8,000,000

Department of Labor

Apprenticeship Collaboration with Lane Workforce Development to provide pre-Apprentice- ship opportunities to 16–24 year old students. Submitted May 6, 2020.

$550,055

Department of Education—CARES Act 1

College Support Services

Student relief funds for students qualifying for federal financial aid. Submitted April 14, 2020.

$2,875,369


-34-

Department of Education—CARES Act II


Institutional funds to offset college costs of COVID-19. Submitted April 23, 2020.

$2,875,369

Department of Education—CARES Act III


Institutional and student relief funds for HSI colleges. Submitted May 7, 2020.

$367,244

Lumina Rise Prize STEPS Prize for student parent program work. Submitted May 7, 2020.

$200,000

Wells Fargo Foundation Student relief funding. Submitted April 30, 2020.

$10,000

USDA Farmers Market Promotion Program

Agricultural Sciences

Provides funds to establish a public Farmers Market in the new agricultural Complex, tuition for beginning farmers in SBDC and Ag Sciences courses. Submitted May 26, 2020.

$249,684

Institute of Museum and Library Services

Chemeketa Regional Learning Service (CCRLS)

Funds for internet hotspots and workshops for 18 member libraries to aid in COVID-19 recovery. Submitted June 12, 2020.

$166,626

Oregon Department of Veteran Affairs

Veterans Center Funds for veterans’ center coordinator and programming to recruit and support Veterans’ success at the college. Submitted June 16, 2020.

$76,000

IME-Becas Education Provided by the Mexican Consulate, supports students of Mexican heritage in the Bilingual Student Teachers Leaders program. Submitted June 22, 2020.

$5,500

HECC TIE Student Development Learning Resources (SDLR)

Funds training and outreach collaboration between community based organizations serving equity populations and the Chemeketa Multicultural Center to provide supports for student access and success. Submitted June 30, 2020.

$69,185

Total $16,495,758

GRANTS PENDING NOTIFICATION—Grants submitted prior to the current quarter Grantor Department Description Amount U.S. Department of Education

SDLR, CAPS TRiO SSS–Provides supports for first-generation, low-income students to complete degrees and transfer to a 4-year school. Funds success coaches, tutoring, and student support. Five years. Submitted January 27, 2020.

$1,564,725


-35-

U.S. Department of Education

SDLR, CAPS TRiO D-SSS-Provides supports for students with disabilities to complete degrees and transfer to a 4-year school. Funds success coaches, tutoring, student support. Five years. Submitted January 27, 2020.

$1,356,655

HHS-HRSA CTE Funds for Pre-nursing and Nursing student scholarships for low-income students. Five years. Submitted March 3, 2020.

$3,250,000

GRANTS DECLINED—April 2020–June 2020 Grantor Department Description Amount HECC Innovation Regional

Education and Academic Development (READ)

Funds to create Hospitality and Tourism certificates and credentials. Funder canceled grant opportunity.

$125,856

Portland General Electric

SDLR Library Funds Textbook Lending Library for students who attend Summer Bridge

$25,000

U.S. Department of Agriculture: HIS

READ Funds to increase the number of students majoring in Agricultural Sciences and pursuing careers in Agriculture, especially Hispanic students. Provides scholarships for students and faculty to develop the major and recruit. Submitted January 28, 2020.

$275,00

Oregon Department of Agriculture

READ Funds a learning garden for the new Agriculture Complex, including soil preparation and drainage. Collaboration with Visual Communication and Welding Fabrication programs for bilingual signage for community self-guided tours.

$174,664

Michelson Spark SDLR Funds for student relief. $10,000

Lumina Rise Prize STEPS Prize for student parent program work. $200,00


-36-

GRANTS AWARDED—April 2020–June 2020 Grantor Department Description Amount Oregon Community Foundation

Foundation Student relief funds. $19,000

Wells Fargo Foundation Student relief funds. $10,000

Department of Education-CARES Act I

Business Services

Student relief funds for students qualifying for federal financial aid.

$2,875,369

Department of Education-CARES Act II

Business Services

Institutional funds to offset costs of COVID-19.

$2,875,369

Department of Education-CARES Act III

Business Services

Institutional and student relief funds for HSI college

$367,244

U.S. Department of Labor

SDLR: Counseling and Career Services

JOB Corps Scholars. Provides funding for two low-income student cohorts of 40 who are enrolled in 12 months or less CTE certificate programs. Provides student scholarships. 39 months. Submitted January 8, 2020.

$1,186,523

HECC First Generation Student Success

SDLR, Math Developmental Education

Funds for Summer Bridge. Embedded Math and Writing tutoring and Accelerated Math courses to increase completion rates for low-income and/or first generation students. One year. Submitted March 30, 2020.

$173,400

HECC GED Wraparound

Academic Development–Adult Basic Skills

Provides wraparound support for students preparing to rake GED and free tuition for their first college credits. One year. Submitted April 29, 2020.

$180,151

U.S. Department of Education

SDLR College Assistance Migrant Program (CAMP). Supports students from migrant and seasonal farm worker backgrounds during their first year in college. Funds success coaches, tutoring and student assistance. Five years. $425,00 a year. Submitted January 28, 2020.

$2,125,000

HECC Capital Construction

Capital Projects and Facilities

Building 7 Remodel, including HVAC and seismic upgrades. Pending legislative funding to be advanced in a future legislative session. Submitted April 30, 2020.

$8,000,000

Total $17,812,056


-37-

CHEMEKETA COMMUNITY COLLEGE FOUNDATION QUARTERLY REPORT Prepared by Jamie Wenigmann, Development Coordinator— Foundation Marie Hulett, Executive Director—Institutional Advancement David Hallett, Vice President—Governance and Administration Jessica Howard, President/Chief Executive Officer STUDENT RELIEF FUND GRANTS AND AWARDS The Foundation was awarded a $10,000 grant from the Wells Fargo Foundation and a special COVID-19 response grant of $19,000 from the Oregon Community Foundation. These two grants will be directed to the Student Relief Fund which provides support for the campus food pantry and emergency aid for students. Students who are facing a one-time unforeseen expense which could affect their enrollment, may request assistance through this program. An example of an unforeseen expense may include loss of housing. Chemeketa Grants Coordinator Gaelen McAllister led the initiative to secure the Oregon Community Foundation grant. With the college’s free food pantry shuttered, our students were unable to access this vital resource. In partnership with Student Services, an application was created for currently-enrolled students to request a $50 grocery grant. Within one hour, nearly 200 Chemeketa students applied. Most students cited job loss for themselves or family members to explain their need. $10,000 was approved to award the grant to all students who applied during that window. The Foundation will continue working on awarding these types of grants through a referral network set up by the Student Services Coordinator, Grecia Garcia. The Foundation also set aside additional funding for emergency need for students during spring term. A special appeal was mailed out in April to raise funds for these needs. Just over $19,000 was raised. The Foundation will continue working closely with Chemeketa Completion Program Coordinator Yesica Navarro to award these funds. Additionally, the Foundation worked with Marketing to redirect sponsorships from the canceled 50th Gala to support student technology assistance grants. $7,000 was available to assist students with up to $50 per month for one term for Internet service fees, as well as technology-related items. This does not include the purchase of laptops or computers. SCHOLARSHIP UPDATES Nearly 1,700 students applied for Chemeketa Foundation scholarships for the 2020–2021 academic year. The Foundation staff is in the process of awarding more than 400 scholarships. Students are currently accepting scholarships. Scholarship sponsors will receive a thank you letter from their scholarship recipient later this summer. The George Floyd Memorial Scholarship was recently established by an initial gift from past president Gretchen Schuette. This scholarship will support students who demonstrate, through personal experience and/or public commitment, a dedication to the interests of the BIPOC (Black, Indigenous, and People of Color) community.


-38-

LEADERSHIP TRANSITIONS Marie Hulett, Executive Director of Institutional Advancement, is leading the Foundation in a new phase of growth and reorganization, drawing on her deep professional background in marketing and college advancement. In this role, the Foundation staff will report directly to Marie, who in turn will continue reporting to the Vice President of Governance and Administration. This will enable the college to better align the overall marketing and advancement work in new and exciting ways that will benefit the Foundation and ultimately Chemeketa students. Jamie Wenigmann continues to provide important leadership for the Foundation during this transition and the college will provide additional updates as they become available.


-39-

SPRING TERM ENROLLMENT REPORT

Prepared by Beth Perlman, Institutional Research Analyst Fauzi Naas, Director, Institutional Research David Hallett, Vice President--Governance and Administration Items included in this report: • Student, FTE and Enrollment Profile • Spring Term Enrollment vs. Prior Years • Spring Term Cumulative Enrollment

Spri

ng

20

20

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de

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to

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to

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to

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to

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Ch

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able

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01

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7

0

5,0

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10

,00

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15

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25

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-41-


-42-

RECOGNITION REPORT Prepared by Jessica Howard, President/Chief Executive Officer I would like to recognize the following for recent contributions to Chemeketa and to their professions. Thanks to JULIE SCHONBACHLER, KATIE BUNCH, MICHELE HILL, MEREDITH SCHREIBER and AMANDA PATRICK for collaborating and determining how to waive the Digital Course Materials Fee (DCMF) and online fees for summer term. The DCMF is added to courses as faculty and their program elect to use a digital course material/resource and students access these directly through e-Learn instead of traditional book purchases. These fees will be charged to the CARES Act Institutional Share for a student savings of $255,000 with no impact to program budgets. This model will be duplicated for fall term as well for a total estimated student savings of $1,000,000. (Core Theme: Access–A broad range of educational opportunities and workforce training are provided to students in pursuit of their goals.) Thanks to SHEILA BROWN, MEGAN COGSWELL, HOLLY COOK, TERRI JACOBSON, MEGAN JENSEN, ROBERT LAHUE, HEATHER McDANIEL and EMILY MILLER for collaborating and creating the Kudoboards for the 44 retiring (or retired) employees since the Employee Celebration was canceled. A few other virtual celebrations included the Student Art Show by DEANNE BEAUSOLEIL, KAY BUNNENBERG BOEHMER, and MARIE HULETT; and the RN Pinning Ceremony by CONNIE RIECKE and MARIE HULETT. (Core Theme: Academic Quality–Quality programs, instruction, and support services are provided in pursuit of their goals.) Thanks to the many faculty and staff who have been heavily involved in the instructional and service area program reviews, which occur on six-year cycles and encourage areas to reflect on purpose and performance in relation to the college’s mission, core themes, and key performance indicators. A total of 74 academic and service reviews and presentations have been completed since the process began in 2013–2014. The reviews listed below have occurred since January 2020. Presentations were cancelled spring term as areas responded to COVID-19; they will resume in August, remotely. (Core Theme: Academic Quality—Quality programs, instruction, and support services are provided to students.) Welding Program Review developed by faculty July 2019–January 2020. February 2020 presentation by Welding Program Chair MIKE MYERS. Facilities Program Review developed by staff April 2019–February 2020. February 2020 presentation by Facilities Director RORY ALVAREZ, Custodial Services Manager JAMES BERNDT, Department Specialist ELIZABETH CARLSON, Grounds Manager DEE DIXON, Emergency and Risk Management Manager JOHN McILVAIN, Facilities Supervisor MIKE MORELLI, and Technical Development Manager ISAAC TALLEY.


-43-

TAYLOR MARROW, psychology instructor, presented a talk entitled “Your Wake Up Call, America” on Facebook Live on July 16, from 2–4 pm. Taylor has edited a book through the Chemeketa Press titled America Awakened which is a re-release of the anti-lynching pamphlets of Wells-Barnett. (Core Theme: Access–A broad range of educational opportunities and workforce training are provided to students in pursuit of their goals.) Wine from CHEMEKETA CELLARS won awards at the 2020 Oregon Wine Awards including: Gold for 2018 Viognier; Bronze for 2016 Pinot Noir, 2017 Riesling and 2018 Sauvignon Blanc. The 12th annual Oregon Wine Awards continues the fine history of recognizing excellence in wines and vineyards from Columbia Gorge and Valley, the Rocks District, Willamette Valley, and Southern Oregon. The Tasting Panel, proprietary process, and protocols are unparalleled in the industry. (Core Theme: Academic Quality–Quality programs, instruction, and support services are provided in pursuit of their goals.)

Action-1 July 22, 2020

-45-

APPROVAL OF COLLEGE POLICIES #3040—SALARY; #3060—ACCESS TO PERSONNEL RECORDS;

#3070—INQUIRIES FOR EMPLOYEE VERIFICATION (INCLUDING STUDENT EMPLOYEES); AND #3080—EMPLOYEE DEVELOPMENT

[20-21-102]

Prepared by Rebecca Hillyer, General Counsel David Hallett, Vice President—Governance and Administration Jessica Howard, President/Chief Executive Officer SALARY—POLICY #3040 This policy was last reviewed by the board in May, 2017. There are no changes recommended to this policy by either the President’s Advisory Council or college administration. ACCESS TO PERSONNEL RECORDS—POLICY #3060 This policy was last reviewed by the board in May, 2017. There are no changes recommended to this policy by either the President’s Advisory Council or college administration. INQUIRIES FOR EMPLOYEE VERIFICATION (INCLUDING STUDENT EMPLOYEES)—POLICY #3070 This policy was last reviewed by the board in May, 2017. There are no changes recommended to this policy by either the President’s Advisory Council or college administration. EMPLOYEE DEVELOPMENT—POLICY #3080 This policy was last reviewed by the board in June, 2017. There are two minor changes recommended. On the first line of the policy the word “which” is replaced by the word “that” and on the second line the word “the” was removed. While these two changes do not change the meaning of the policy, they do add clarity to the policy. For the above noted policies, the new language is underlined and the former language has been stricken with lines through the text. These policies were reviewed by the President’s Advisory Council. It is recommended that the College Board of Education approve policies #3040—Salary; #3060—Access To Personnel Records; #3070—Inquiries For Employee Verification (Including Student Employees); and #3080—Employee Development to become effective immediately.


-46-


College Personnel Series—3000 SALARY Chemeketa Community College shall develop and maintain salary schedules for all college employees. July 17, 1985 Adopted College Board of Education April 19, 2006; September 15, 2010; May 21, 2014; May 17, 2017



-47-


College Personnel Series—3000 ACCESS TO PERSONNEL RECORDS Chemeketa Community College employees shall have access to their personnel files in the Human Resources department. Supervisors will have access to the personnel files of employees who are under their direct supervision. The college president/chief executive officer or designee, legal counsel, and Human Resources employees acting in an official capacity shall have access to the personnel files for all current and former employees. Other persons may have access to employees’ personnel files subject to the provisions of Oregon Public Records Law.1 July 17, 1985 Adopted College Board of Education April 19, 2006; September 15, 2010; May 21, 2014; May 17, 2017


1 ORS 192.410–192.505.


-48-


College Personnel Series—3000 INQUIRIES FOR EMPLOYEE VERIFICATION (INCLUDING STUDENT EMPLOYEES) All inquiries about Chemeketa Community College employee information and verification (excluding employment references) are to be forwarded to the Human Resources department for college response. Responses to inquiries from governmental agencies or financial institutions will include verification of employment dates, job title, and salary or wage amount only. Any other information request will require a written release from the employee. Any release of records will be subject to the provisions of Oregon Public Records Law.1 Employment references are addressed elsewhere in the policies and procedures.2

July 17, 1985 Adopted College Board of Education April 19, 2006; March 21, 2007; September 15, 2010; June 25, 2014; May 17, 2017


1 ORS 192.410–192.505 (See also ORS 192.502(2). 2 Policy and Procedure #3071.


-49-

Policy #3080 POL D1-as-dh-jb

College Personnel Series—3000 EMPLOYEE DEVELOPMENT Chemeketa Community College may provide employee development programs which that contribute to the potential of the individuals and promotes the organizational effectiveness of the college. This policy is subject to collective bargaining agreements. July 17, 1985 Adopted College Board of Education April 19, 2006; September 15, 2010; June 25, 2014; June 28, 2017



-50-

APPROVAL OF COLLEGE POLICY #4040─CONTRACTS FOR COURSES AND SERVICES [20-21-103]

Prepared by Kris Powers, Chair—Academic Standards Advisory Council Jim Eustrom, Vice President—Instruction and Student Services/ Campus President, Yamhill Valley CONTRACTS FOR COURSES AND SERVICES─POLICY #4040 This policy was reviewed and approved by the Academic Standards Advisory Council on May 22, 2020. Changes to this policy, although minor in wording, will allow for college departments to seek clarity in aligning to the mission, vision, and values of the college with a special emphasis on diversity, equity, and inclusion for contracts moving forward. The new language is underlined. It is recommended that the College Board of Education approve policy 4040.


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Policy #4040 POL D1-ASAC-2020-05-22

Educational Program Series—4000 CONTRACTS FOR COURSES AND SERVICES In order to provide specific educational courses and services under a variety of conditions, Chemeketa Community College may enter into contractual agreements with outside agencies. Courses and services thus offered must be aligned with the college mission, vision, values, and core themes and remain under the direct control of the college to assure that the academic quality, course standards, and requirements are met. July 17, 1985 Adopted College Board of Education May 17, 2006 Reviewed College Board of Education March 21, 2001; July 16, 2014; January 18, 2017 Revised College Board of Education


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APPROVAL OF ADULT HIGH SCHOOL DIPLOMA PLAN UPDATE FOR YEAR 2020–2021 [20-21-104]

Prepared by Sara Hastings, Dean—High School Partnerships Holly Nelson, Executive Dean—Regional Education and Academic Development Jim Eustrom, Vice President—Instruction and Student Services/ Campus President, Yamhill Valley To be in compliance with Oregon Department of Community Colleges and Workforce Development requirements, an annual Statement of Assurances must be submitted for academic year 2020–2021. As this is an additional update year for Adult High School Diploma programs, no additional documents are needed at this time. The Adult High School Diploma Plan Update board report includes an annual signed Statement of Assurances. It is recommended that the College Board of Education approve and sign the Statement of Assurances for the Adult High School Diploma Plan update for year 2020–2021.

Appendix A: Statement of Assurances HECC Office of Community Colleges and Workforce Development

FY2020 Adult High School Diploma Program (AHSD) Statement of Assurances

College Name: ________________________________________________________

Submitted for Plan Year: 2020-21

The college hereby assures the Office of Community Colleges and Workforce Development (CCWD) that the college will administer the AHSD program covered in Oregon Administrative Rule (OAR) 589-007-0600 in accordance with the provisions and conditions of all applicable state statutes, regulations, and program plan.

The college assures CCWD that:

1. A person eligible for an AHSD shall earn a minimum of one adult high schooldiploma academic credit while enrolled in the program.

2. The program maintains current transcript information.

3. Course syllabi are available to interested individuals.

4. The program provides instruction, including courses, curriculum, and proficiencyassessments,based on academic content standards adopted by the State Board of Education.

5. Each student shall demonstrate proficiency in Essential Skills adopted by the State Board ofEducation as provided in OAR 581-022-2115.

6. Each student shall develop an education plan and profile that meet the requirementsprovided in OAR 581-022-2000.

7. Each student shall build a collection of evidence, or include evidence in existing collections, todemonstrate extended application as defined in OAR 581-022-0102.

8. Each student shall participate in career-related learning experiences outlined in the educationplanas defined in OAR 581-022-0102.

9. Program data collection and reporting practices shall comply with local and state reportingrequirements.

10. The program shall participate in ongoing program monitoring as required by CCWD.To thebest of our knowledge and belief, the program plan made herein is in accordance with theterms of the HECC Office of Community Colleges and Workforce Development’s AHSD planrequirements. We agree to comply with all of the preceding assurances and statements.

We hereby certify all of the above:

Typed Name: _______________________________________________________

Signature of College President: ________________________________________ Date: ___________

Typed Name: __________________________________________________________

Signature of Chairman of College Board of Directors: ________________________ Date: ___________

OREGON ADULT HIGH SCHOOL DIPLOMA 2020-21 PROGRAM MANUAL


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7/22/2020

7/22/2020


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APPROVAL OF SUSPENSION OF TRADITIONAL HEALTH WORKER CERTIFICATE OF COMPLETION

[20-21-105]

Prepared by Sandi Kellogg, Dean—Health Sciences Marshall Roache, Interim Executive Dean—Career Technical Education Jim Eustrom, Vice President—Instruction and Student Services/ Campus President, Yamhill Valley The Human Services program currently offers a Traditional Health Worker Certificate of Completion. Oregon’s Office of Equity and Inclusion will no longer certify the college to offer the Traditional Health Worker certificate, therefore Chemeketa needs to suspend the certificate. It is recommended that the College Board of Education approve the suspension of the Traditional Health Worker Certificate of Completion.


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APPROVAL OF GRANTS AWARDED APRIL 2020–JUNE 2020

[20-21-106]

Prepared by Gaelen McAllister, Grants Coordinator—Institutional Grants Julie Peters, Interim Dean—Academics and Organizational Effectiveness Jim Eustrom, Vice President—Instruction and Student Services/ Campus President, Yamhill Valley Jessica Howard, President/Chief Executive Officer These grants have been awarded to the college from April 2020–June 2020. It is recommended that the board accept these grants. Grantor

Department Award Description Amount

Oregon Community Foundation


Wells Fargo


Department of Education– CARES Act I

Business Services

Student relief funds for students qualifying for federal financial aid.

$2,875,369

Department of Education– CARES Act II

Business Services

Institutional funds to offset costs of COVID-19.

$2,875,369

Department of Education– CARES Act III

Business Services

Institutional and student relief funds for HSI college.

$367,244

U.S. Department of Labor

Student Development Learning Resources (SDLR): Counselling and Career Services

Submitted January 8, 2020. JOB Corps Scholars: Provides funding for two low- income student cohorts of 40 students, who are enrolled in 12 months or less CTE certificate programs. Provides student scholarships; 39 months.

$1,186,523

HECC First Generation Student Success

SDLR, Math, Dev. Ed.

Submitted March 30, 2020. Funds for Summer Bridge; Embedded Math and Writing tutoring and Accelerated Math courses to increase completion rates

$173,400


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for low-income and/or first generation students. One year.

HECC GED Wraparound

Academic Development Adult Basic Skills

Submitted April 29, 2020. Provides wraparound support for students preparing to take the GED and free tuition for their first college credits. One year.

$180,151

U.S. Dept. of Education

SDLR Submitted January 28, 2020. College Assistance Migrant Program (CAMP). Supports students from migrant and seasonal farm worker backgrounds during their first year in college. Funds success coaches, tutoring, and student assistance. Five years, $425,000 per year.

$2,125,000

Total $9,812,056


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ACCEPTANCE OF PROGRAM DONATIONS APRIL 1, 2020 THROUGH JUNE 30, 2020

[20-21-107] Prepared by Shawn Keebler, Administrative Assistant—Chemeketa Foundation Jamie Wenigmann, Development Coordinator—Chemeketa Foundation Marie Hulett, Executive Director—Institutional Advancement David Hallett, Vice President—Governance and Administration Jessica Howard, President/Chief Executive Officer

Item: Routers and switches Item: 2001 Volvo Sedan Donor: Mike Barnes. Donor: Gladys Kimler Declared Value:

$500 Declared Value:

$1,500

Program: Electronics Department Program: Automotive Program

MISSION • VISION • CORE THEMES • VALUES

MISSION (Our purpose)

Chemeketa provides opportunities for students to explore, learn, and succeed through quality educational experiences and workforce training.

VISION (What is accomplished by carrying out our mission)

Chemeketa will be a catalyst for individuals, businesses, and communities to excel in diverse and changing environments.

CORE THEMES (Manifests essential elements of the mission and collectively encompass the mission)

Academic Quality – Quality programs, instruction, and support services are provided to students.

Access – A broad range of educational opportunities and workforce training is provided to students in pursuit of their goals.

Community Collaborations – Instruction, training, and workforce development are provided through collaboration with education partners, businesses, and community groups.

Student Success – Students progress and complete their educational goals.

VALUES (How we carry out our work; desired culture; our beliefs)

Collaboration – We collaborate to ensure purposeful, effective programs and services that support all students. We welcome diverse perspectives and encourage the free exchange of ideas.

Diversity – We are a college community enriched by the diversity of our students, staff, and community members. Each individual and group has the potential to contribute in our learning environment. Each has dignity. To diminish the dignity of one is to diminish the dignity of us all.

Equity – We promote a just and inclusive environment in which all individuals receive equitable support to reach their full potential. We do this through fair treatment, access, opportunity, and advancement for all, aiming to identify and eliminate barriers that have prevented the full participation of some groups.

Innovation – We innovate through reflection, analysis, and creativity. We design quality instruction, programs, and services to prepare students to meet the changing needs of our communities in a global society.

Stewardship – We act with personal and institutional accountability for the responsible use of environmental, financial, and human resources to meet the needs of current students without compromising the needs of future generations of students.

Approved by College Board of Education 11/18/2015

Appendix-1 July 22, 2020

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1

2 3

7

96

4

5

8

48

49

50 51

53

5258

15

14

37

39

38

21

42

3336

43

46

61

6260

44

22

34

49A49B

51A

20

41

40

WINEMA

SandVolleyball

Courts

No

rth Cam

pus Lo

op

Lancaster Drive

Satter Drive NE

South Campus Loop

South Cam

pus Loop

Baseball Field

Tennis

45th Avenue

Satter Drive NE

North Campus Loop

Winema Place

East C

amp

us Loo

p

Fire Protection WayFire Protection Way

Cooley D

rive

Agricultural Zone

Softball Field

4000 Lancaster Dr. NESalem, OR 97305chemeketa.edu

North Quad

West Green

Old Quad

New Quad

East Green


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Building and Primary Function(s)

001 1st Floor: Bookstore, 001 2nd Floor: Faculty Offices002 1st Floor: Advising & Counseling;

Career Center; Convenience Store; Student Accessibility Services; Food Court; Information Center; Multicultural Center; Planetarium; Public Safety; Student Retention & College Life; Student Support Services; Testing Services

002 2nd Floor: Business Services; CAMP; Chemeketa Completion Program; Enrollment Center; Graduation Services; Financial Aid; TRiO; Talent Search; Upward Bound; Tutoring Services; Veteran’s Services; College Support Service’s; Human Resources; Presidents Office; Public Information, Marketing and Student Recruitment.

003 1st Floor: Gretchen Schuette Art Gallery; Classrooms;

003 2nd Floor: Classrooms; Math Learning Center; Instruction and Student

Services, Placement Testing004 1st Floor: Automotive Program;

Electronics Program004 2nd Floor: Visual Communications;

Robotics; Eletronics & Networking Programs

005 1st Floor: Art Classrooms;005 2nd Floor: Classrooms006 1st Floor: Auditorium; Classrooms 006 2nd Floor: Classrooms; Employee

Development007 Gymnasium; Physical Education

Classrooms008 1st Floor: Dental Clinic; Health &

Science Classrooms; 008 2nd Floor: Health & Science Classrooms

009 1st Floor: Classrooms; The Centerfor Academic Innovation; Academic Effectiveness; Scheduling; Television Studio

009 2nd Floor: Library; Writing Center; Computer Lab; Study Rooms

014 Public Safety015 Burn Tower020 Drafting; Engineering; Machining

Program021 Welding Program022 Academic Development; HEP;

Information Technology033 Apprenticeship Program034 Conference Rooms; SOAR037 Faculty Offices038 Faculty Offices; Occupational Skills

Training; Cooperative Work Experience039 Child Development040 Facilities & Operations041 Facilities & Operations

042 Catering Kitchen; Northwest Innovations

043 Copy Center; Mail Room; Recycling 044 Horticulture Potting Shed045 Activity Field046 Greenhouse048 Conference Rooms; MaPS Credit

Union; Winema Market & Deli049 Mid-Willamette Education Consortium,

Youth GED Options050 High School Partnerships051 Winema High School; Robotics; Lab 052 Classrooms053 Department of Human Services058 Facilities & Operations Annex060 Agriculture Sciences061 Classrooms062 Classrooms

Area or Service—Building/Room

General Information (Welcome Center)—2/110

Public Safety—2/173—503.399.5023 Academic Development—22/100 Instructional & Student Services—3/272 Admissions—2/200Advising—2/110Art Gallery—3/122Auditorium—6/115Boardroom—2/170Bookstore—1/First FloorBusiness Services—2/202Chemeketa Cooperative Regional Library

Service—9/136Computer Labs, Library—9/Second Floor Convenience Store—2/180Cooperative Work Experience—38Dental Clinic—8/101Executive Dean of Students—3/272 Disability Services—2/174Employee Development Center—6/218b English for Speakers of Other

Languages—22/100Enrollment Center—2/200Extended Learning—3/252Financial Aid—2/200First Aid—2/173Food Service—2/First Floor, 8, & 48 GED—22/100Gymnasium—7Human Resources—2/214International Programs and Study

Abroad—2/174IT Help Desk—9/128Career Center—2/115Library—9/Second FloorLost & Found—2/173

Mail Room—43Multicultural Center—2/177ANorthwest Innovations—42Online Courses—9/106Parking Permits—2/173Planetarium—2/171Posting Notices on Campus—2/176 President’s Office—2/216Public Information—2/208Registration—2/200Student Center—2/179Student Clubs—2/176Student Identification Cards—1/First Floor Student Accessibility Services—2/174Study Skills—2/210Testing Center—2/101 (Testing

Annex—3/267)Transcripts—2/200Transfer Information—2/110Tutoring Center—2/210Vending Machine Refunds—Bookstore Veterans’ Services—2/200Writing Center—9/210

Instructional Department Offices

Dental Programs—8/109eLearning & Academic Technology—9/106 Emergency Services—19Health, & Human Performance—7/103 Health Sciences—8/114Humanities & Communications—1/204 Applied Technologies—20/203Math, Science—9/105Agricultural Sciences—60Nursing—8/113Pharmacy Technology—8/113Social Science, Business and Human

Services—1/204 Tech Hub—9/106

Restrooms

SINGLE OCCUPANCYBuilding 2—First floorBuilding 4—Second floorBuilding 5—Second floorBuilding 6—First floorBuilding 8—First floorBuilding 20—First floor

Building 36—First floorBuilding 37—First floorBuilding 38—First floorBuilding 40—Second floorBuilding 50—First floorBuilding 51—First floor

MOTHER’S ROOMBuilding 2—First floorBuilding 8—First floorBuilding 20—Second floorBuilding 40—Second floor

Revised September 2017

Salem Campus


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Handouts July 22, 2020

Che

mek

eta

Com

mun

ity C

olle

geC

OVI

D-1

9 H

ealth

and

Saf

ety

Ope

ratio

nal P

lan

July

202

0

Intr

oduc

tion

3

Abo

ut th

is p

lan

4

Key

Prin

cipl

es6

Stan

dard

s8

Entr

y an

d Se

lf-Sc

reen

ing

10

Isol

atio

n M

easu

res

12

Hea

lth-R

elat

ed C

omm

unic

atio

n14

Han

d H

ygie

ne a

nd R

espi

rato

ry E

tique

tte18

Facu

lty a

nd S

taff

19

Gen

eral

Fac

ilitie

s20

Inst

ruct

iona

l Act

iviti

es21

G

ener

al In

stru

ctio

n21

C

aree

r and

Tec

hnic

al E

duca

tion

23

Hea

lth P

rofe

ssio

ns E

duca

tion

24

Res

earc

h A

ctiv

ities

27

Res

iden

tial A

ctiv

ities

- N

ot A

pplic

able

27

Com

mun

icab

le D

isea

se M

anag

emen

t Pla

n28

Inte

rnal

Enf

orce

men

t and

Com

plai

nt P

roce

ss29

2

Intr

oduc

tion

Fr

om th

e be

ginn

ing

of th

e C

OVI

D-1

9 cr

isis

in M

arch

, Che

mek

eta

has

rem

aine

d st

eadf

ast i

n its

com

mitm

ent t

o th

e sa

fety

and

w

ell-b

eing

of s

tude

nts,

em

ploy

ees,

and

com

mun

ity m

embe

rs. Ea

ch d

ay b

rings

mor

e de

velo

pmen

ts c

once

rnin

g th

e vi

rus.

C

hem

eket

a ha

s be

en c

lose

ly fo

llow

ing

the

guid

ance

of h

ealth

age

ncie

s an

d th

e H

ighe

r Edu

catio

n C

oord

inat

ing

Com

mis

sion

to

mak

e pr

uden

t dec

isio

ns c

once

rnin

g th

e he

alth

and

wel

fare

of e

mpl

oyee

s an

d st

uden

ts.

The

colle

ge is

con

tinui

ng to

rece

ive

and

com

ply

with

this

gui

danc

e. T

he fo

llow

ing

plan

is in

form

ed b

y pu

blic

hea

lth e

xper

ts a

t the

nat

iona

l, st

ate,

and

loca

l lev

els.

In

it, w

e ou

tline

Che

mek

eta’

s ap

proa

ch to

ens

urin

g th

at th

e he

alth

of e

very

one

is fo

rem

ost w

hile

stu

dent

s pr

ogre

ss to

war

d m

eetin

g th

eir e

duca

tiona

l goa

ls.

We

know

that

this

pan

dem

ic h

as d

ispr

opor

tiona

tely

affe

cted

thos

e m

ost a

t ris

k in

our

com

mun

ities

, inc

ludi

ng p

eopl

e w

ith

unde

rlyin

g m

edic

al c

ondi

tions

, low

-inco

me

and

mar

gina

lized

pop

ulat

ions

, and

thos

e w

ho h

ave

hist

oric

ally

exp

erie

nced

the

raci

sm th

at h

as le

d to

sys

tem

ic h

ealth

dis

parit

ies.

In o

ur p

lann

ing,

we

striv

e to

be

min

dful

of s

yste

mic

ineq

uitie

s an

d w

ork

to

addr

ess

them

in o

ur a

ppro

ach.

We

will

likel

y m

iss

som

e th

ings

and

rely

on

our c

omm

unity

to h

elp

us d

o be

tter.

In

eve

ryth

ing

we

do a

s a

colle

ge a

t thi

s tim

e, w

e ar

e st

rivin

g to

ens

ure

the

heal

th a

nd s

afet

y of

our

em

ploy

ees

and

stud

ents

w

hile

con

tinui

ng to

offe

r the

edu

catio

nal p

rogr

ams

and

serv

ices

that

are

crit

ical

for o

ur a

rea’

s ec

onom

ic a

nd w

orkf

orce

de

velo

pmen

t. C

hem

eket

a is

pre

pare

d to

resp

ond

to s

cien

tific

dev

elop

men

ts in

the

unde

rsta

ndin

g of

the

dise

ase

and

empl

oy

effe

ctiv

e m

easu

res

to p

rote

ct th

e he

alth

and

saf

ety

of th

e co

mm

unity

. Pl

ease

feel

free

to c

onta

ct m

e w

ith a

ny q

uest

ions

, com

men

ts o

r con

cern

s.

Je

ssic

a H

owar

d, P

h.D

. C

hem

eket

a C

omm

unity

Col

lege

Pre

side

nt/C

EO

3

Abo

ut th

is p

lan

This

pla

n ex

plai

ns C

hem

eket

a C

omm

unity

Col

lege

’s e

fforts

to m

eet t

he J

une

12, 2

020

requ

irem

ents

from

Ore

gon

Gov

erno

r Kat

e Br

own’

s Ex

ecut

ive

Ord

er 2

0-28

, the

Ore

gon

Hea

lth A

utho

rity

(OH

A), a

nd H

ighe

r Edu

catio

n C

oord

inat

ing

Com

mis

sion

(HEC

C)

Gui

danc

e fo

r the

Con

duct

of I

n-Pe

rson

Inst

ruct

iona

l, R

esid

entia

l, an

d R

esea

rch

Activ

ities

at O

rego

n C

olle

ges

and

Uni

vers

ities

do

cum

ent.

To fa

cilit

ate

the

revi

ew a

nd v

erifi

catio

n of

com

plia

nce,

this

pla

n pr

esen

ts tw

o do

cum

ents

in a

sid

e-by

-sid

e ta

ble

form

at.

The

left

colu

mn

show

s th

e O

HA/

HEC

C re

quire

men

ts a

nd th

e rig

ht c

olum

n de

pict

s C

hem

eket

a’s

prot

ocol

s or

pro

cedu

res

to fu

lfill

each

re

quire

men

t. T

his

met

hodo

logy

is p

rese

nted

for e

ase

of re

view

by

our s

tude

nt a

nd e

mpl

oyee

ass

ocia

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, our

loca

l pub

lic h

ealth

au

thor

ity p

artn

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and

our

Boa

rd o

f Edu

catio

n.

Assu

mpt

ion:

The

se h

ealth

and

saf

ety

prec

autio

ns w

ill be

nec

essa

ry u

ntil

a C

OVI

D-1

9 va

ccin

e is

dev

elop

ed a

nd d

istri

bute

d, p

eopl

e ar

e in

ocul

ated

, or h

erd-

imm

unity

is a

chie

ved.

Unt

il th

at ti

me,

the

heal

th a

nd s

afet

y of

our

stu

dent

s an

d em

ploy

ees

rem

ain

our

para

mou

nt c

once

rn.

We

are

reso

lute

that

we

will

prov

ide

a sa

fe e

nviro

nmen

t for

stu

dent

s to

be

able

to o

btai

n th

e ed

ucat

ion

they

w

ant a

nd n

eed

to b

enef

it th

emse

lves

and

soc

iety

.

Con

trib

utor

Tea

m:

●Je

ssic

a Fr

iel S

chru

nk (G

ener

al E

duca

tion

and

Out

reac

h an

d Fa

culty

Sen

ate

Cha

ir fa

culty

repr

esen

tativ

e)

●R

egal

ada

Lom

bard

i (w

riter

/con

tribu

tor)

●An

toni

o M

artin

ez (A

SC R

epre

sent

ativ

e, s

tude

nt re

pres

enta

tive)

●

Gae

len

McA

lliste

r (w

riter

/con

tribu

tor)

●Jo

hn M

cIlv

ain

(lead

/writ

er/c

onte

nt m

atte

r exp

ert)

●Te

rry R

ohse

(Cla

ssifi

ed A

ssoc

iatio

n Pr

esid

ent)

●C

olin

Sta

pp -

(Onl

ine

and

HU

B fa

culty

repr

esen

tativ

e)

●M

ary

Elle

n Sc

ofie

ld (e

dito

r)

4

Phas

ed R

eope

ning

Che

mek

eta

Task

Tea

m (P

RC

TT)

●Ka

ren

Alex

ande

r, D

irect

or, S

tude

nt A

cces

sibi

lity

Serv

ices

●

Ror

y Al

vare

z, D

irect

or, C

apita

l Pro

ject

s an

d Fa

cilit

ies

●N

ol C

obb,

Inte

rim D

ean,

App

lied

Tech

nolo

gies

●

Paul

Dav

is, D

irect

or, W

ine

Stud

ies

and

CTE

, Yam

hill

Valle

y C

ampu

s ●

Mar

ie G

abba

rd, D

ean,

Life

and

Phy

sica

l Sci

ence

s ●

Man

uel G

uerra

, Exe

cutiv

e D

ean,

Stu

dent

Dev

elop

men

t and

Lea

rnin

g R

esou

rces

●

Lynn

Irvi

n, A

dmin

istra

tive

Coo

rdin

ator

, Col

lege

Sup

port

Serv

ices

●

Reg

alad

a Lo

mba

rdi,

Envi

ronm

enta

l, H

ealth

and

Saf

ety

Coo

rdin

ator

●

John

McI

lvai

n, M

anag

er, P

RC

TT C

hairm

an a

nd E

mer

genc

y an

d R

isk

Man

agem

ent

●Am

anda

Pat

rick,

Sch

edul

ing

Coo

rdin

ator

●

Mar

shal

l Roa

che,

Inte

rim E

xecu

tive

Dea

n, C

aree

r and

Tec

hnic

al E

duca

tion

(CTE

) ●

Miri

am S

char

er, V

ice

Pres

iden

t, C

hief

Fin

anci

al O

ffice

r ●

Alic

e Sp

ragu

e, A

ssoc

iate

Vic

e Pr

esid

ent,

Hum

an R

esou

rces

5

Key

Prin

cipl

es

Red

uce

Pote

ntia

l Exp

osur

es

The

mai

nsta

ys o

f red

ucin

g ex

posu

res

to th

e co

rona

viru

s an

d ot

her r

espi

rato

ry p

atho

gens

are

:

OH

A/H

ECC

Key

Prin

cipl

e C

hem

eket

a C

omm

unity

Col

lege

Effo

rts

●Ph

ysic

al D

ista

ncin

g

●C

olle

ge lo

catio

ns li

mite

d to

onl

y es

sent

ial e

mpl

oyee

s an

d st

uden

ts

with

prio

r aut

horiz

atio

n ●

Cen

ters

for D

isea

se C

ontro

l (C

DC

) and

Che

mek

eta

sign

age

post

ed

on e

ntra

nces

to fa

cilit

ies

in b

oth

Engl

ish

and

Span

ish

●C

DC

and

Che

mek

eta

sign

age

post

ed in

app

rove

d fa

ce-to

-face

labs

●

Floo

r mar

king

s (e

.g. t

ape)

indi

cate

stu

dent

/cus

tom

er s

paci

ng

●R

emov

al o

f cha

irs, t

able

s, a

nd c

ompu

ter m

onito

rs to

mai

ntai

n si

x-fo

ot d

ista

ncin

g

●H

and

Hyg

iene

●

Avai

labl

e ha

ndw

ashi

ng fa

cilit

ies

whe

reve

r peo

ple

are

pres

ent

●Bi

lingu

al E

nglis

h an

d Sp

anis

h si

gnag

e re

info

rcin

g ha

ndw

ashi

ng

plac

ed in

all

rest

room

s di

stric

twid

e ●

Adeq

uate

soa

p an

d w

ater

ava

ilabl

e, a

s w

ell a

s ha

nd s

aniti

zer

●C

ohor

ts

●Fa

ce-to

-face

lab

size

rest

ricte

d to

a m

axim

um o

f 10

(stu

dent

s an

d em

ploy

ees)

●

Coh

ort a

nd c

lass

siz

es c

ompl

y w

ith s

quar

e-fo

otag

e re

quire

men

t per

st

uden

t and

cou

nty’

s cu

rrent

pha

se g

roup

siz

e lim

itatio

n

●Pr

otec

tive

Equi

pmen

t ●

Effe

ctiv

e Ju

ne 2

2, C

hem

eket

a re

quire

s al

l ind

ivid

uals

ent

erin

g an

y co

llege

loca

tion

to w

ear a

face

cov

erin

g; th

is a

pplie

s to

all

empl

oyee

s, s

tude

nts,

and

vis

itors

●

In a

ccor

danc

e w

ith O

HA

guid

ance

, “In

divi

dual

s w

ho h

ave

a m

edic

al

cond

ition

that

mak

es it

har

d to

bre

athe

or a

dis

abilit

y th

at p

reve

nts

the

indi

vidu

al fr

om w

earin

g a

mas

k, fa

ce s

hiel

d or

face

cov

erin

g ca

n re

ques

t an

acco

mm

odat

ion

to e

nabl

e fu

ll an

d eq

ual a

cces

s to

6

serv

ices

, tra

nspo

rtatio

n, a

nd fa

cilit

ies

open

to th

e pu

blic

” ●

The

colle

ge p

rovi

des

face

cov

erin

g fo

r any

stu

dent

or e

mpl

oyee

ar

rivin

g w

ithou

t one

●

Reu

sabl

e co

tton

face

cov

erin

gs p

rovi

ded

for e

mpl

oyee

s

●M

ore

adva

nced

Per

sona

l Pro

tect

ive

Equi

pmen

t (PP

E) p

rovi

ded

for

certa

in s

ituat

ions

●En

viro

nmen

tal C

lean

ing

and

Dis

infe

ctin

g

●In

fect

ious

dis

ease

cle

anin

g pr

otoc

ols

and

chem

ical

s em

ploy

ed

●H

igh-

use,

hig

h-to

uch

surfa

ces

clea

ned

befo

re a

nd a

fter e

ach

clas

sroo

m s

essi

on

●Ea

ch e

veni

ng, c

olle

ge c

usto

dial

cre

w c

lean

s ea

ch c

lass

room

use

d ●

Lab

equi

pmen

t use

d by

stu

dent

s is

cle

aned

with

dis

infe

ctan

t bef

ore

bein

g us

ed b

y ot

her s

tude

nts

●G

love

s us

ed a

s ap

prop

riate

for t

he s

ubst

ance

s in

volv

ed in

lab

wor

k

●Is

olat

ion

of th

ose

who

are

sic

k an

d qu

aran

tine

of th

ose

who

hav

e be

en

expo

sed

●St

uden

ts a

nd e

mpl

oyee

s co

nduc

t sel

f-che

ck o

f CO

VID

-19

sym

ptom

s pr

ior t

o st

art o

f act

iviti

es; i

f sym

ptom

s ar

e no

t attr

ibut

able

to a

noth

er

cond

ition

, the

y w

ill be

exc

lude

d fro

m th

at d

ay’s

act

ivity

and

en

cour

aged

to s

eek

med

ical

adv

ice

●

If st

uden

t/sta

ff be

com

es s

ick

durin

g co

urse

of c

lass

/act

ivity

, the

y w

ill be

dis

mis

sed

and

enco

urag

ed to

see

k m

edic

al c

are

or re

turn

hom

e ●

If st

uden

t or e

mpl

oyee

bec

omes

ill a

nd re

quire

s a

ride,

they

will

be

esco

rted

to th

e ne

ares

t iso

latio

n ro

om to

aw

ait t

rans

port

●

Isol

atio

n ro

oms

will

be id

entif

ied

at e

ach

faci

lity

●

Che

mek

eta

does

not

hav

e re

side

ntia

l hou

sing

; qua

rant

ine

for

stud

ents

and

em

ploy

ees

will

be in

acc

orda

nce

with

“clo

se c

onta

ct”

CD

C g

uida

nce;

clo

se c

onta

ct is

def

ined

as

an in

divi

dual

who

has

sp

ent a

t lea

st 1

5 m

inut

es w

ithin

six

(6) f

eet o

f a p

erso

n w

ith a

co

nfirm

ed o

r pro

babl

e ca

se o

f CO

VID

-19

●W

ith a

bove

con

side

ratio

ns fo

rem

ost,

outd

oor a

ctiv

ities

are

saf

er th

an in

door

ac

tiviti

es

●O

utdo

or a

ctiv

ities

con

side

red

whe

re c

ondu

cive

to le

arni

ng

envi

ronm

ent a

nd fe

asib

le fo

r ove

rall

safe

ty

7

Stan

dard

s

OH

A/H

ECC

Dire

ctiv

e / R

equi

rem

ent

Col

lege

Pro

toco

l / R

espo

nse

●Fo

llow

OH

A’s

Publ

ic G

uida

nce

& C

DC

G

uida

nce

on C

ovid

-19

●C

hem

eket

a C

omm

unity

Col

lege

CO

VID

-19

Hea

lth a

nd S

afet

y O

pera

tiona

l Pla

n ad

dres

ses

effo

rts to

miti

gate

the

effe

cts

of th

e C

OVI

D-1

9 pa

ndem

ic a

nd m

inim

ize

risk

to s

tude

nts

and

empl

oyee

s in

ac

cord

ance

with

OH

A an

d C

DC

gui

danc

e

●Im

plem

ent m

easu

res

to li

mit

the

spre

ad

with

in b

uild

ings

& c

ampu

s se

tting

s

Che

mek

eta

has

follo

wed

CD

C a

nd O

HA

guid

ance

to li

mit

the

spre

ad o

f the

SA

RS-

CoV

-2 v

irus

that

cau

ses

CO

VID

-19.

Effo

rts in

clud

e:

●M

inim

izin

g pe

ople

on

cam

pus

to e

ssen

tial e

mpl

oyee

s an

d au

thor

ized

st

uden

ts

●D

irect

ing

stud

ents

and

em

ploy

ees

to s

elf-c

heck

for s

ympt

oms;

requ

iring

si

ck s

tude

nts

and

empl

oyee

s to

rem

ain

at h

ome

●R

equi

ring

indi

vidu

als

wea

r fac

e co

verin

gs w

hile

on

cam

pus

●Ad

voca

ting

hand

hyg

iene

and

resp

irato

ry e

tique

tte th

roug

h si

gnag

e in

re

stro

oms

and

clas

sroo

ms

●R

emov

al o

f cha

irs, t

able

s, d

esks

, and

mon

itors

to c

reat

e ad

equa

te

phys

ical

spa

ce fo

r soc

ial d

ista

ncin

g ●

Floo

r mar

king

and

sig

nage

to re

info

rce

soci

al d

ista

ncin

g

●En

hanc

ed c

lean

ing

of h

igh-

use

and

high

-con

tact

sur

face

s us

ed b

y st

uden

ts a

nd e

mpl

oyee

s ●

Stud

ents

and

em

ploy

ees

clea

n hi

gh-to

uch

high

-con

tact

sur

face

s an

d eq

uipm

ent u

sed

durin

g cl

ass

●Ea

ch e

veni

ng, c

usto

dial

cre

w c

lean

s cl

assr

oom

s an

d re

stro

oms

used

th

at d

ay

●Em

ail a

nd o

nlin

e co

mm

unic

atio

ns to

stu

dent

s an

d em

ploy

ees

for

risk-

prev

entio

n m

easu

res

8

●Pe

rmit

rem

ote

inst

ruct

ion/

tele

wor

k an

d ot

her r

easo

nabl

e ac

com

mod

atio

ns fo

r st

uden

ts a

nd e

mpl

oyee

s

Che

mek

eta

has

prio

ritiz

ed re

mot

e in

stru

ctio

n an

d te

lew

ork

by:

●C

ondu

ctin

g re

mot

e in

stru

ctio

n si

nce

Sprin

g Te

rm 2

020

●Pe

rmitt

ing

tele

wor

k si

nce

Sprin

g Te

rm 2

020

●W

orki

ng w

ith s

tude

nts

and

staf

f ind

ivid

ually

for A

DA-

rela

ted

acco

mm

odat

ions

thro

ugh

Stud

ent A

cces

sibi

lity

Serv

ices

and

Hum

an

Res

ourc

es d

epar

tmen

ts

●Pl

anni

ng to

con

tinue

rem

ote

oper

atio

ns a

nd in

stru

ctio

n un

til W

inte

r Te

rm 2

021

●R

ecom

men

d us

e of

face

cov

erin

gs fo

r all

stud

ents

, sta

ff, a

nd fa

culty

●

Effe

ctiv

e Ju

ne 2

2, C

hem

eket

a re

quire

s al

l ind

ivid

uals

ent

erin

g an

y co

llege

loca

tion

to h

ave

a fa

ce c

over

ing;

this

app

lies

to a

ll em

ploy

ees,

st

uden

ts, a

nd v

isito

rs

●Th

e co

llege

pro

vide

s a

disp

osab

le fa

ce c

over

ing

to a

ny s

tude

nt o

r em

ploy

ee w

ho d

oes

not h

ave

one

●H

ealth

exc

eptio

ns to

the

face

-cov

erin

g re

quire

men

t are

requ

este

d th

roug

h St

uden

t Acc

essi

bilit

y Se

rvic

es a

nd H

uman

Res

ourc

es, a

s ap

prop

riate

●R

equi

re u

se o

f fac

e co

verin

gs in

set

tings

w

here

six

feet

of p

hysi

cal d

ista

nce

betw

een

peop

le is

diff

icul

t to

mai

ntai

n

●C

hem

eket

a re

quire

s fa

ce c

over

ings

for a

ll on

-cam

pus

activ

ities

●

Face

cov

erin

gs re

quire

d in

set

tings

whe

re s

ix fe

et o

f phy

sica

l dis

tanc

e be

twee

n pe

ople

is d

iffic

ult t

o m

aint

ain,

in c

ompl

ianc

e w

ith th

e O

HA

stan

dard

●

For t

hose

set

tings

whe

re p

hysi

cal e

nviro

nmen

t pre

clud

es s

afe

use

of

face

cov

erin

g (e

.g.,

wel

ding

), ot

her p

reve

ntiv

e m

easu

res

will

be u

sed

to

min

imiz

e ex

posu

re ri

sk

●Fo

r col

lege

-ope

rate

d re

tail

esta

blis

hmen

ts, r

esta

uran

ts,

trans

porta

tion,

recr

eatio

nal s

ports

, ch

ildca

re, e

vent

s or

func

tions

not

ad

dres

sed,

follo

w O

HA

guid

ance

for t

he

resp

ectiv

e se

ctor

●C

hem

eket

a w

ill fo

llow

the

OH

A se

ctor

-spe

cific

gui

danc

e fo

r the

bo

okst

ore,

tran

spor

tatio

n, fo

od s

ervi

ce, s

ports

, chi

ldca

re, a

nd e

vent

s ●

The

colle

ge’s

Pha

sed

Reo

peni

ng C

hem

eket

a Ta

sk T

eam

revi

ews

and

mak

es re

com

men

datio

n fo

r fac

e-to

-face

labs

and

eve

nts

to s

tand

ardi

ze

safe

ty p

roto

cols

and

ope

ratio

nal p

roce

dure

s

●W

ork

with

loca

l pub

lic h

ealth

aut

horit

y to

●

Che

mek

eta

follo

ws

guid

ance

of M

ario

n, P

olk,

and

Yam

hill

coun

ties’

9

ensu

re e

ffect

ive

resp

onse

to &

con

trol o

f ou

tbre

aks

thro

ugh

shar

ing

info

rmat

ion

whe

n ap

prop

riate

loca

l pub

lic h

ealth

aut

horit

ies

(LPH

A)

●Th

e co

llege

mai

ntai

ns a

mec

hani

sm to

col

lect

repo

rts o

f con

firm

ed a

nd

susp

ecte

d C

OVI

D-1

9 illn

ess

of s

tude

nts,

sta

ff, te

nant

s, a

nd v

endo

rs

usin

g co

llege

faci

litie

s ○

Gen

eral

info

rmat

ion

colle

cted

for n

otifi

catio

n an

d co

ntac

t- tra

cing

pur

pose

s ●

Prim

ary

met

hod

of n

otifi

catio

n w

ill be

thro

ugh

indi

vidu

al’s

prim

ary

care

pr

ovid

er o

r tes

ting

loca

tion

●Th

e co

llege

will

follo

w o

utbr

eak

notif

icat

ion

requ

irem

ents

of t

he lo

cal

publ

ic h

ealth

aut

horit

y in

the

coun

ty w

here

the

faci

lity

is lo

cate

d

Entr

y an

d Se

lf-Sc

reen

ing

Col

lege

s an

d un

iver

sitie

s sh

all:

OH

A/H

ECC

Dire

ctiv

e / R

equi

rem

ent

Col

lege

Pro

toco

l / R

espo

nse

●Al

low

cam

pus

spac

es a

nd b

uild

ings

ope

n on

ly fo

r offi

cial

col

lege

bus

ines

s &

not t

o ge

nera

l pub

lic b

ut m

ay a

llow

acc

ess

for

auth

oriz

ed c

omm

unity

pro

gram

s if

prog

ram

s ca

n ad

here

to a

pplic

able

gu

idel

ines

●C

hem

eket

a is

ope

ratin

g re

mot

ely

●C

olle

ge lo

catio

ns a

re o

nly

open

to s

tude

nts

and

staf

f in

PRC

TT-a

ppro

ved

face

-to-fa

ce la

bs a

nd a

ctiv

ities

●

Tena

nts

and

vend

ors

are

requ

ired

to o

pera

te w

ithin

app

licab

le O

HA

sect

or g

uida

nce;

in th

e ab

senc

e of

gui

danc

e, th

e te

nant

s or

ven

dors

w

ill co

mpl

y w

ith th

is C

OVI

D-1

9 H

ealth

and

Saf

ety

Plan

●

The

colle

ge m

aint

ains

a tr

acki

ng s

prea

dshe

et fo

r ess

entia

l and

dro

p-in

em

ploy

ees

for c

onta

ct tr

acin

g an

d no

tific

atio

n pu

rpos

es

●C

omm

unity

pro

gram

acc

ess

to c

ampu

s is

ass

esse

d on

a c

ase-

by-c

ase

basi

s an

d is

reco

mm

ende

d to

the

colle

ge e

xecu

tive

team

if P

RC

TT

dete

rmin

es C

OVI

D-1

9 sa

fety

requ

irem

ents

are

met

●En

cour

age

stud

ents

, sta

ff &

facu

lty to

pe

rform

han

d hy

gien

e up

on a

rriva

l to

cam

pus

daily

●H

and

hygi

ene

reco

mm

enda

tion

sign

age

is p

oste

d in

all

rest

room

s in

En

glis

h an

d Sp

anis

h ●

Rec

omm

end

facu

lty a

nd s

uper

viso

ry s

taff

enco

urag

e ha

nd h

ygie

ne

upon

cam

pus

arriv

al

10

●R

equi

re s

tude

nts,

sta

ff &

facu

lty to

co

nduc

t sel

f-che

ck fo

r CO

VID

-19

sym

ptom

s be

fore

com

ing

to c

ampu

s an

d in

stru

ct to

sta

y ho

me

if C

ovid

-19

sym

ptom

s oc

cur

●In

acc

orda

nce

with

Che

mek

eta’

s Se

rious

Com

mun

icab

le D

isea

ses

Con

trol P

roce

dure

229

0, th

e co

llege

exp

ects

that

stu

dent

s an

d em

ploy

ees

will

be s

ensi

tive

to s

ympt

omol

ogy

and

utiliz

e so

und

judg

men

t in

dete

rmin

ing

thei

r lev

el o

f ser

ious

com

mun

icab

le d

isea

se,

follo

win

g gu

idel

ines

pro

vide

d by

thei

r hea

lth c

are

prov

ider

s an

d of

ficia

l pu

blic

hea

lth in

form

atio

n ●

The

colle

ge fo

llow

s th

e pu

blic

hea

lth g

uida

nce

prov

ided

by

the

CD

C,

OH

A, a

nd L

PHAs

●

The

colle

ge re

quire

s al

l sic

k em

ploy

ees

and

stud

ents

to s

tay

hom

e w

hen

ill ●

The

colle

ge re

quire

s st

uden

ts a

nd e

mpl

oyee

s to

ass

ess

thei

r wel

lnes

s be

fore

com

ing

to c

ampu

s by

usi

ng:

○Th

e C

DC

’s W

atch

For

Cor

onav

irus

Sym

ptom

s:

http

s://w

ww

.cdc

.gov

/cor

onav

irus/

2019

-nco

v/sy

mpt

oms-

test

ing/

sym

ptom

s.ht

ml.

If th

ese

sym

ptom

s ar

e no

t attr

ibut

able

to

anot

her c

ondi

tion,

the

stud

ent a

nd e

mpl

oyee

s sh

ould

see

k m

edic

al a

dvic

e an

d no

t com

e to

cam

pus

○C

DC

Sel

f-Che

cker

(see

CD

C w

ebpa

ge, a

bove

) ●

Sick

stu

dent

s an

d st

aff s

houl

d no

tify

thei

r fac

ulty

or s

uper

viso

r of i

llnes

s by

ava

ilabl

e m

eans

, and

follo

w th

e no

tific

atio

n pr

oced

ures

in th

e C

hem

eket

a’s

Com

mun

icab

le D

isea

se P

lan Po

licy

# 22

90 P

OL

●Th

e co

llege

is re

sear

chin

g ot

her e

lect

roni

c m

eans

(e.

g.,

MyC

hem

eket

a, C

anva

s, li

nk in

syl

labu

s, a

nd c

omm

erci

al-o

ff-th

e-sh

elf

apps

) to

allo

w s

tude

nts

and

empl

oyee

s to

repo

rt w

elln

ess

chec

ks a

nd

illnes

s ●

The

colle

ge re

com

men

ds a

nd re

info

rces

the

mes

sage

: “W

hen

in d

oubt

, st

ay h

ome”

thro

ugh

sign

age

and

staf

f and

stu

dent

s co

mm

unic

atio

ns.

11

https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html

https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html

https://www.chemeketa.edu/media/content-assets/documents/pdf/faculty-and-staff/policies-amp-procedures/2000-series/2290-PRO.pdf

Isol

atio

n M

easu

res

Col

lege

s an

d un

iver

sitie

s sh

all t

ake

step

s to

ens

ure

that

if a

stu

dent

, sta

ff, o

r fac

ulty

mem

ber d

evel

ops

or re

ports

prim

ary

CO

VID

-19

sym

ptom

s w

hile

on

cam

pus:

O

HA

/HEC

C D

irect

ive

/ Req

uire

men

t C

olle

ge P

roto

col /

Res

pons

e

●Th

e pe

rson

sho

uld

imm

edia

tely

retu

rn to

th

eir p

lace

of r

esid

ence

, or i

sola

te in

a

desi

gnat

ed is

olat

ion

area

, unt

il th

ey c

an

safe

ly re

turn

to th

eir r

esid

ence

or b

e tra

nspo

rted

to a

hea

lth c

are

faci

lity.

St

uden

ts w

hose

pla

ce o

f res

iden

ce is

w

ithin

a c

ampu

s re

side

nce

hall

shal

l be

isol

ated

in a

des

igna

ted

isol

atio

n ar

ea,

with

sta

ff su

ppor

t and

sym

ptom

m

onito

ring

by a

hea

lth p

rofe

ssio

nal

wea

ring

appr

opria

te p

erso

nal p

rote

ctiv

e eq

uipm

ent (

PPE)

.

●Ef

fect

ive

June

22,

Che

mek

eta

requ

ires

all i

ndiv

idua

ls e

nter

ing

any

colle

ge lo

catio

n to

wea

r a fa

ce c

over

ing;

this

app

lies

to a

ll em

ploy

ees,

st

uden

ts, a

nd v

isito

rs

●Th

e ill

pers

on w

ill be

dire

cted

to re

turn

to th

eir p

lace

of r

esid

ence

; the

iIl

pers

on w

ill do

n fa

ce c

over

ing

if no

t pre

viou

sly

wor

n ●

If to

o ill

to s

afel

y dr

ive

them

selv

es, t

he il

l per

son

will

be e

scor

ted

to a

de

dica

ted

isol

atio

n ro

om u

ntil

trans

porta

tion

can

be a

rrang

ed; i

ll pe

rson

an

d es

cort

will

don

face

cov

erin

gs if

not

pre

viou

sly

wor

n ●

The

colle

ge h

as n

o on

- or o

ff-ca

mpu

s re

side

nce

halls

●Th

e pe

rson

sho

uld

seek

med

ical

car

e an

d C

OVI

D-1

9 te

stin

g fro

m th

eir r

egul

ar

heal

th c

are

prov

ider

or t

hrou

gh th

e lo

cal

publ

ic h

ealth

aut

horit

y. T

hey

shou

ld fo

llow

in

stru

ctio

ns fr

om th

eir l

ocal

pub

lic h

ealth

au

thor

ity re

gard

ing

isol

atio

n.

●C

hem

eket

a ha

s no

med

ical

or h

ealth

car

e fa

cilit

y an

d do

es n

ot p

rovi

de

CO

VID

-19

test

ing

●In

divi

dual

s w

ho a

re a

t col

lege

loca

tions

will

be d

irect

ed to

con

tact

thei

r ow

n he

alth

car

e pr

ovid

ers

●

Empl

oyee

s w

ho te

st p

ositi

ve w

ill di

sclo

se to

the

supe

rvis

or a

nd H

uman

R

esou

rces

●

Stud

ents

who

test

pos

itive

for C

OVI

D-1

9 or

are

pre

sum

ed to

hav

e C

OVI

D-1

9 w

ill di

sclo

se th

is to

the

offic

e of

Exe

cutiv

e D

ean

of S

tude

nt

Dev

elop

men

t & L

earn

ing

Res

ourc

es o

r Hum

an R

esou

rces

or t

he

Dire

ctor

of S

tude

nt A

cces

sibi

lity

Serv

ices

or d

esig

nee

12

●Th

e co

llege

reco

gniz

es th

at a

stu

dent

’s o

r em

ploy

ee’s

med

ical

con

ditio

n is

con

fiden

tial i

nfor

mat

ion

and

will

treat

it a

s su

ch u

nles

s ot

herw

ise

prov

ided

by

law

●If

the

pers

on h

as a

pos

itive

CO

VID

-19

vira

l (PC

R) t

est,

they

sho

uld

rem

ain

at

thei

r pla

ce o

f res

iden

ce fo

r at l

east

10

days

afte

r illn

ess

onse

t and

72

hour

s af

ter

feve

r is

gone

, with

out u

se o

f fev

er

redu

cing

med

icin

e, a

nd o

ther

sym

ptom

s ar

e im

prov

ing.

●C

hem

eket

a en

cour

ages

ill s

tude

nts

and

empl

oyee

s to

kee

p th

eir f

acul

ty

or c

olle

ge s

uper

viso

rs a

ppris

ed o

f the

ir re

cove

ry

●Th

e co

llege

rese

rves

the

right

to a

sk s

tude

nts

or e

mpl

oyee

s w

ho s

how

si

gns

and

sym

ptom

s of

a s

erio

us c

omm

unic

able

dis

ease

to s

eek

med

ical

eva

luat

ion

and

prov

ide

a m

edic

al re

leas

e pr

ior t

o re

turn

ing

to

clas

ses

or w

ork

whe

n ap

prop

riate

●If

the

pers

on h

as a

neg

ativ

e vi

ral t

est (

and

if th

ey h

ave

mul

tiple

test

s, a

ll te

sts

are

nega

tive)

, the

y sh

ould

rem

ain

at th

eir

plac

e of

resi

denc

e un

til 7

2 ho

urs

afte

r fe

ver i

s go

ne, w

ithou

t use

of f

ever

re

duci

ng m

edic

ine,

and

oth

er s

ympt

oms

are

impr

ovin

g.

●C

hem

eket

a en

cour

ages

ill s

tude

nts

and

empl

oyee

s to

kee

p th

eir f

acul

ty

or s

uper

viso

rs a

ppris

ed o

f the

ir re

cove

ry

●Th

e co

llege

rese

rves

the

right

to a

sk s

tude

nts

or e

mpl

oyee

s w

ho s

how

si

gns

and

sym

ptom

s of

a s

erio

us c

omm

unic

able

dis

ease

to s

eek

med

ical

eva

luat

ion

and

prov

ide

a m

edic

al re

leas

e pr

ior t

o re

turn

ing

to

clas

ses

or w

ork

whe

n ap

prop

riate

●If

the

pers

on d

oes

not u

nder

go C

OVI

D-1

9 te

stin

g, th

e pe

rson

sho

uld

rem

ain

at th

eir

plac

e of

resi

denc

e un

til 7

2 ho

urs

afte

r fe

ver i

s go

ne, w

ithou

t use

of f

ever

re

duci

ng m

edic

ine,

and

oth

er s

ympt

oms

are

impr

ovin

g.

●Th

e co

llege

enc

oura

ges

ill st

uden

ts a

nd e

mpl

oyee

s to

kee

p th

eir f

acul

ty

or s

uper

viso

rs a

ppris

ed o

f the

ir re

cove

ry

●C

hem

eket

a re

serv

es th

e rig

ht to

ask

stu

dent

s or

em

ploy

ees

who

sho

w

sign

s an

d sy

mpt

oms

of a

ser

ious

com

mun

icab

le d

isea

se to

see

k m

edic

al e

valu

atio

n an

d pr

ovid

e a

med

ical

rele

ase

prio

r to

retu

rnin

g to

cl

asse

s or

wor

k w

hen

appr

opria

te

●An

y fa

culty

, sta

ff, o

r stu

dent

kno

wn

to

have

bee

n ex

pose

d (e

.g.,

by a

hou

seho

ld

mem

ber)

to C

OVI

D-1

9 w

ithin

the

prec

edin

g 14

day

s sh

ould

sta

y in

thei

r pl

ace

of re

side

nce

and

follo

w in

stru

ctio

ns

from

loca

l pub

lic h

ealth

aut

horit

y.

●C

hem

eket

a ad

vise

s an

y em

ploy

ee o

r stu

dent

kno

wn

to h

ave

been

ex

pose

d (e

.g.,

by a

hou

seho

ld m

embe

r) to

CO

VID

-19

with

in th

e pr

eced

ing

14 d

ays

to s

tay

in th

eir p

lace

of r

esid

ence

and

follo

w

inst

ruct

ions

from

loca

l pub

lic h

ealth

aut

horit

y ●

The

colle

ge e

ncou

rage

s ill

stud

ents

and

em

ploy

ees

to k

eep

thei

r fac

ulty

or

sup

ervi

sors

app

rised

of t

heir

reco

very

13

●Th

e co

llege

rese

rves

the

right

to a

sk s

tude

nts

or e

mpl

oyee

s w

ho s

how

si

gns

and

sym

ptom

s of

a s

erio

us c

omm

unic

able

dis

ease

to s

eek

med

ical

eva

luat

ion

and

prov

ide

a m

edic

al re

leas

e pr

ior t

o re

turn

ing

to

clas

ses

or w

ork

whe

n ap

prop

riate

Hea

lth-R

elat

ed C

omm

unic

atio

n C

hem

eket

a is

mon

itorin

g C

OVI

D-1

9 ev

ents

and

follo

win

g th

e gu

idan

ce o

f the

OH

A, C

DC

, HEC

C a

nd L

PHAs

. C

hem

eket

a ha

s im

plem

ente

d th

e fo

llow

ing

heal

th-re

late

d co

mm

unic

atio

ns to

stu

dent

s, s

taff,

and

facu

lty:

OH

A/H

ECC

Dire

ctiv

e / R

equi

rem

ent

Col

lege

Pro

toco

l / R

espo

nse

●Ad

vise

and

enc

oura

ge a

ll pe

ople

on

cam

pus

to w

ash

thei

r han

ds fr

eque

ntly

. Al

coho

l-bas

ed h

and

sani

tizin

g pr

oduc

ts

may

be

used

as

an a

ltern

ativ

e to

ha

ndw

ashi

ng, e

xcep

t bef

ore

eatin

g,

prep

arin

g or

ser

ving

food

, and

afte

r us

ing

the

rest

room

.

●O

ngoi

ng c

omm

unic

atio

n of

CO

VID

-19-

rela

ted

info

rmat

ion

is p

rovi

ded

thro

ugh

all-s

tude

nt a

nd a

ll-em

ploy

ee e

mai

ls, a

s w

ell a

s th

e co

llege

’s

exte

rnal

and

inte

rnal

web

site

s ●

Che

mek

eta

has

a co

mpr

ehen

sive

, mul

ti-m

edia

mar

ketin

g de

partm

ent

and

stra

tegy

for c

ontin

uous

pro

mot

ion

of h

and

hygi

ene,

face

cov

erin

gs,

and

dist

anci

ng m

easu

res

●Th

e co

llege

has

impl

emen

ted

CO

VID

-19

heal

th-re

late

d si

gnag

e th

roug

hout

all

its lo

catio

ns in

bui

ldin

gs, c

lass

room

s, a

nd re

stro

oms

to

incl

ude:

○

Post

ers

in S

pani

sh a

nd E

nglis

h de

pict

ing

hand

hyg

iene

○

CD

C’s

Sto

p th

e Sp

read

of G

erm

s (C

OVI

D-1

9) p

oste

rs in

Sp

anis

h an

d En

glis

h de

pict

ing

clea

ning

, dis

infe

ctin

g, a

nd

prev

entio

n ○

Two

read

er b

oard

s at

two

colle

ge e

ntra

nces

sta

ting,

“FA

CE

CO

VER

ING

S R

EQU

IRED

SE

REQ

UIE

RE

EL U

SO D

E R

ECU

BRIM

IEN

TO F

ACIA

L”

14

○Si

gnag

e in

Spa

nish

and

Eng

lish

on a

ll en

tranc

es to

bui

ldin

gs

stat

ing,

“Fac

e C

over

ings

Req

uire

d - S

e R

equi

ere

el u

so d

e R

ecub

rimie

nto

Faci

al”

●Ad

vise

facu

lty a

nd s

taff

that

wor

king

w

hile

ill i

s no

t per

mitt

ed.

Che

mek

eta

regu

larly

com

mun

icat

es w

ith e

mpl

oyee

s to

rein

forc

e th

at w

orki

ng

whi

le il

l is

not p

erm

itted

. Ex

ampl

e fro

m e

mpl

oyee

em

ail n

otic

e: C

hem

eket

a C

omm

unity

Col

lege

rem

ains

com

mitt

ed to

you

r saf

ety

and

enco

urag

es th

e fo

llow

ing

step

s an

d re

sour

ce u

se to

hel

p m

aint

ain

your

hea

lth a

nd w

ell-b

eing

: ●

Stay

hom

e fro

m s

choo

l or w

ork

if yo

u ar

e si

ck

●Av

oid

cont

act w

ith p

eopl

e w

ho a

re s

ick

●W

ash

your

han

ds o

ften

with

soa

p an

d w

ater

, and

for a

t lea

st 2

0 se

cond

s ●

Avoi

d to

uchi

ng y

our e

yes,

nos

e, a

nd m

outh

with

unw

ashe

d ha

nds

●C

over

you

r cou

gh a

nd s

neez

e w

ith a

tiss

ue o

r sne

eze

into

you

r elb

ow

●C

lean

and

dis

infe

ct s

hare

d su

rface

s an

d ob

ject

s th

at a

re to

uche

d fre

quen

tly

●En

sure

that

facu

lty a

nd s

taff

rem

ain

curre

nt o

n he

alth

trai

ning

s. T

hey

shou

ld

antic

ipat

e th

e ne

ed fo

r add

ition

al fa

culty

an

d st

aff t

rain

ing

rela

ted

to in

crea

sed

prec

autio

ns a

nd u

pdat

ed p

roto

cols

.

●H

ealth

and

saf

ety

train

ings

pro

vide

d fo

r all

empl

oyee

s ap

prov

ed to

co

nduc

t fac

e-to

-face

labs

and

eve

nts

held

on

cam

puse

s

●Tr

aini

ngs

incl

ude:

room

set

-ups

, hyg

iene

, san

itatio

n, d

isin

fect

ing,

ph

ysic

al d

ista

ncin

g, fa

ce-c

over

ings

, and

glo

ve p

roto

cols

●

Che

mek

eta

prov

ides

CO

VID

-19

heal

th a

nd s

afet

y tra

inin

g vi

a fa

ce-to

-face

trai

ning

, ava

ilabl

e sy

stem

s (i.

e.,C

anva

s, G

oogl

e sl

ides

), an

d th

roug

h its

web

site

tool

s (d

ashb

oard

, myC

hem

eket

a an

d pu

blic

w

ebsi

te)

●Em

ploy

ees

will

rece

ive

the

train

ing

prio

r to

star

t of t

erm

, per

iodi

cally

th

roug

hout

term

, and

as

requ

este

d or

requ

ired

by n

ew g

uida

nce

●St

uden

ts w

ill re

ceiv

e th

e tra

inin

g th

roug

h co

urse

syl

labi

, Can

vas,

and

em

ails

prio

r to

the

star

t of c

lass

es. E

mpl

oyee

s w

ill co

nduc

t CO

VID

-19

heal

thy

and

safe

ty tr

aini

ng d

urin

g th

e fir

st w

eek

of c

ours

e

●Ad

min

istra

tors

cou

ld c

olla

bora

te w

ith

heal

th p

rofe

ssio

nals

to p

rovi

de

●C

hem

eket

a us

es th

e gu

idan

ce a

vaila

ble

from

the

OH

A an

d C

DC

to

incr

ease

aw

aren

ess

of th

e pa

ndem

ic s

ituat

ion

and

prop

er p

roto

cols

15

evid

ence

-bas

ed e

duca

tion.

●Ad

vise

stu

dent

s, fa

culty

, and

sta

ff no

t re

sidi

ng o

n ca

mpu

s to

sta

y at

thei

r pl

ace

of re

side

nce

if th

ey o

r any

one

in

thei

r hou

seho

ld h

ave

rece

ntly

had

an

illnes

s w

ith C

OVI

D-1

9 sy

mpt

oms.

●N

ot a

pplic

able

; Che

mek

eta

has

no re

side

nce

halls

●Pr

ovid

e on

goin

g tra

inin

g to

cus

todi

al s

taff

on c

lean

ing

prot

ocol

s an

d C

OVI

D-1

9 sa

fety

requ

irem

ents

.

Cus

todi

al s

taff

is ta

king

a fi

ve-s

tep

appr

oach

to c

lean

ing:

●

Enha

nced

han

d hy

gien

e ○

Prov

idin

g so

ap a

nd h

and

sani

tizer

, pap

er to

wel

s, a

nd to

uch-

free

disp

ense

rs

●C

ompr

ehen

sive

sur

face

cle

anin

g

○Pr

ovid

ing

the

appr

opria

te c

lean

ing

and

disi

nfec

tant

pro

duct

s ○

Usi

ng s

olut

ion-

disp

ensi

ng s

yste

ms

for c

orre

ct m

eter

ing

of

prod

uct

●H

igh-

touc

h su

rface

dis

infe

ctin

g ○

Targ

etin

g hi

gh-to

uch

surfa

ces

to s

uppr

ess

the

spre

ad o

f viru

ses

●Pe

rson

al p

rote

ctiv

e eq

uipm

ent (

PPE)

○

Prov

idin

g PP

E an

d tra

inin

g st

aff o

n its

pro

per u

se

●Pr

ovid

ing

ongo

ing

clea

ning

-indu

stry

exp

ertis

e an

d tra

inin

gs

○U

tiliz

ing

the

“Saf

eCol

lege

s” o

nlin

e tra

inin

g pl

atfo

rm

○Pr

oduc

t tra

inin

gs th

roug

h ou

r che

mic

al s

uppl

ier W

AXIE

U

nive

rsity

○

Bloo

dbor

ne p

atho

gens

trai

ning

○

SDS

“Rig

ht to

Kno

w”

○PP

E pr

ogra

m

○C

OVI

D-1

9 fa

cilit

y su

rface

cle

anin

g, d

isin

fect

ing

and

usag

e gu

idel

ine

train

ing

●D

evel

op a

lette

r or c

omm

unic

atio

n to

fa

culty

and

sta

ff to

be

shar

ed a

t the

sta

rt of

on-

cam

pus

educ

atio

n an

d at

per

iodi

c

●C

omm

unic

atio

ns u

pdat

es a

re b

eing

pro

vide

d th

roug

h th

e co

llege

pr

esid

ent’s

em

ails

to s

tude

nts

and

empl

oyee

s, C

hem

eket

a C

onne

cts

empl

oyee

new

slet

ter,

and

the

colle

ge’s

pub

lic w

ebsi

te

16

http://go.chemeketa.edu/coronavirus

inte

rval

s ex

plai

ning

infe

ctio

n co

ntro

l m

easu

res

that

are

bei

ng im

plem

ente

d to

pr

even

t spr

ead

of d

isea

se. A

ltern

ativ

ely,

sh

are

prot

ocol

s.

http

://go

.che

mek

eta.

edu/

coro

navi

rus.

●

Che

mek

eta

will

prov

ide

CO

VID

-19

safe

ty p

roto

cols

and

pro

cedu

res

to

empl

oyee

s an

d st

uden

ts th

roug

h: c

ours

e sy

llabi

, Can

vas,

em

ails

, and

th

e co

llege

web

site

●In

par

tner

ship

with

loca

l pub

lic h

ealth

au

thor

ities

, dev

elop

pro

toco

ls fo

r co

mm

unic

atin

g w

ith s

tude

nts,

facu

lty,

and

staf

f who

hav

e co

me

into

cl

ose/

sust

aine

d co

ntac

t with

a p

erso

n w

ith C

OVI

D- 1

9.

●In

par

tner

ship

with

loca

l pub

lic h

ealth

aut

horit

ies,

Che

mek

eta

has

man

y to

ols

to c

omm

unic

ate

imm

edia

tely

with

stu

dent

s an

d em

ploy

ees

whe

n ne

w c

ases

of C

OVI

D-1

9 ar

e di

agno

sed,

to in

clud

e:

○R

AVE

Aler

t Mob

ile S

yste

ms

whi

ch c

an n

otify

with

text

m

essa

ges,

pho

ne c

alls

, and

em

ails

○

Dire

ct c

omm

unic

atio

ns (e

mai

l/pho

ne) t

o em

ploy

ees

and

stud

ents

det

erm

ined

to b

e w

ithin

clo

se p

rolo

nged

con

tact

of

pers

on d

iagn

osed

with

a c

ase

of C

OVI

D-1

9

●In

par

tner

ship

with

loca

l pub

lic h

ealth

au

thor

ities

, dev

elop

pro

toco

ls fo

r co

mm

unic

atin

g im

med

iate

ly w

ith

stud

ents

, fac

ulty

, sta

ff, a

nd th

e co

mm

unity

whe

n ne

w c

ase(

s) o

f C

OVI

D-1

9 ar

e di

agno

sed

in s

tude

nts,

fa

culty

, or s

taff,

incl

udin

g a

desc

riptio

n of

ho

w th

e in

stitu

tion

is re

spon

ding

.

●In

par

tner

ship

with

loca

l pub

lic h

ealth

aut

horit

ies,

Che

mek

eta

has

man

y to

ols

to c

omm

unic

ate

imm

edia

tely

with

stu

dent

s an

d em

ploy

ees

whe

n ne

w c

ases

of C

OVI

D-1

9 ar

e di

agno

sed,

to in

clud

e:

○R

AVE

Aler

t Mob

ile S

yste

ms

whi

ch c

an n

otify

with

text

m

essa

ges,

pho

ne c

alls

, and

em

ails

○

Dire

ct c

omm

unic

atio

ns (e

mai

l/pho

ne) t

o st

uden

ts a

nd

empl

oyee

s de

term

ined

to b

e w

ithin

clo

se p

rolo

nged

con

tact

of

pers

on d

iagn

osed

with

a c

ase

of C

OVI

D-1

9

●C

omm

unic

atio

n de

scrib

es th

e co

llege

's e

fforts

to n

otify

, res

pond

to, a

nd

clea

n th

e sp

ecifi

c ar

eas

of c

onta

ct. I

nfor

mat

ion/

links

will

be p

rovi

ded

for

affe

cted

indi

vidu

als

to m

onito

r the

ir he

alth

, and

to c

onta

ct c

olle

ge if

thei

r he

alth

cha

nges

.

●Pr

ovid

e al

l tra

inin

gs, p

roto

cols

, in

form

atio

nal l

ette

rs a

nd o

ther

co

mm

unic

atio

ns in

lang

uage

s an

d fo

rmat

s ac

cess

ible

to th

eir c

ampu

s co

mm

unity

.

●C

hem

eket

a is

an

His

pani

c Se

rvin

g In

stitu

tion;

CO

VID

-19

sign

age,

tra

inin

g an

d ot

her c

omm

unic

atio

ns a

re in

bot

h Sp

anis

h an

d En

glis

h.

17

http://go.chemeketa.edu/coronavirus

Han

d H

ygie

ne a

nd R

espi

rato

ry E

tique

tte

Col

lege

s an

d U

nive

rsiti

es s

hall:

O

HA

/HEC

C D

irect

ive

/ Req

uire

men

t C

olle

ge P

roto

col /

Res

pons

e

●U

se s

igna

ge a

nd o

ther

com

mun

icat

ions

to

rem

ind

stud

ents

, fac

ulty

and

sta

ff ab

out

the

utm

ost i

mpo

rtanc

e of

han

d hy

gien

e an

d re

spira

tory

etiq

uette

. ○

Han

d hy

gien

e m

eans

was

hing

w

ith s

oap

and

wat

er fo

r 20

seco

nds

or u

sing

an

alco

hol-b

ased

han

d sa

nitiz

er w

ith

60-9

0% a

lcoh

ol.

○R

espi

rato

ry e

tique

tte m

eans

co

verin

g co

ughs

and

sne

ezes

with

an

elb

ow, o

r a ti

ssue

, esp

ecia

lly

whe

n no

t wea

ring

a m

ask.

Tis

sues

sh

ould

be

disp

osed

of a

nd h

ands

w

ashe

d or

san

itize

d on

ent

ry a

nd

exit

to e

ach

room

.

●C

hem

eket

a ha

s po

sted

bilin

gual

(Spa

nish

and

Eng

lish)

han

d hy

gien

e et

ique

tte in

all

rest

room

s ●

The

colle

ge h

as p

oste

d th

e C

DC

’s S

top

the

Spre

ad o

f Ger

ms

(CO

VID

-19)

pos

ters

at f

acilit

y en

tranc

es u

sed

for f

ace-

to-fa

ce la

bs, a

nd

disp

laye

d th

em c

onsp

icuo

usly

in th

e la

bs a

nd c

lass

room

s us

ed fo

r fac

e to

face

inst

ruct

ion

●Em

ploy

ees

will

brie

f stu

dent

s on

ava

ilabl

e ha

nd s

aniti

zer a

nd p

rovi

de a

fa

ce c

over

ing

if th

e st

uden

t doe

s no

t hav

e on

e

18

Facu

lty a

nd S

taff

Col

lege

s an

d U

nive

rsiti

es s

hall:

O

HA

/HEC

C D

irect

ive

/ Req

uire

men

t C

olle

ge P

roto

col /

Res

pons

e

●En

sure

that

cam

pus

heal

th c

are

prov

ider

s ha

ve th

e pe

rson

al p

rote

ctiv

e eq

uipm

ent t

hat t

hey

need

to s

ee s

tude

nts

safe

ly. A

s ap

prop

riate

, pro

vide

face

m

asks

, shi

elds

, N95

mas

ks, g

love

s, a

nd

prot

ectiv

e cl

othi

ng fo

r hea

lth a

nd o

ther

pe

rson

nel w

ho m

ight

inte

ract

with

ill s

taff

or s

tude

nts.

Loc

al p

ublic

hea

lth c

an h

elp

if co

llege

s an

d un

iver

sitie

s ar

e un

able

to

obta

in P

PE th

roug

h us

ual c

hann

els.

●C

hem

eket

a do

es n

ot h

ave

cam

pus

heal

th c

are

prov

ider

s or

pro

vide

he

alth

care

to s

tude

nts

●Th

e co

llege

requ

ires

stud

ents

and

em

ploy

ees

to w

ear f

ace

cove

rings

w

hile

on

cam

pus.

The

col

lege

will

prov

ide

face

cov

erin

gs a

s ne

eded

●If

feas

ible

, arra

nge

for f

it te

stin

g fo

r N95

m

asks

and

PPE

trai

ning

for h

ealth

car

e an

d ot

her p

erso

nnel

who

mig

ht in

tera

ct

with

ill f

acul

ty, s

taff

or s

tude

nts.

●C

hem

eket

a En

viro

nmen

tal,

Hea

lth a

nd S

afet

y O

ffice

acc

ompl

ishe

s fit

te

stin

g an

d tra

inin

g fo

r em

ploy

ees

requ

iring

N95

resp

irato

rs. T

he

“Em

ploy

ee M

ask

- Fac

e C

over

ing

/ Res

pira

tor G

uide

for C

OVI

D-1

9 Pr

otec

tion”

des

crib

es th

e ty

pe o

f mas

ks/fa

ce c

over

ings

requ

ired

for t

he

task

or s

ituat

ion.

●

Empl

oyee

Mas

k-Fa

ce C

over

ing

Gui

de

●R

evie

w a

nd re

vise

whe

re n

eces

sary

si

ck-le

ave

and

abse

ntee

pol

icie

s to

m

inim

ize

any

ince

ntiv

es to

wor

k w

hile

ill.

●C

hem

eket

a re

quire

s em

ploy

ees

to n

ot w

ork

whi

le il

l ●

Che

mek

eta’

s H

uman

Res

ourc

es D

epar

tmen

t has

revi

ewed

its

sick

le

ave

polic

ies

and

rese

arch

ed fe

dera

l and

sta

te C

OVI

D-1

9 gu

idan

ce to

en

sure

em

ploy

ees

are

kept

info

rmed

of p

olic

y ch

ange

s

19

https://docs.google.com/document/d/1yKizetrqMU9XWgW0rWEmxEWN6kibuZ0Htr1t5FIP-rM/edit

Gen

eral

Fac

ilitie

s C

olle

ges

and

Uni

vers

ities

sha

ll:

OH

A/H

ECC

Dire

ctiv

e / R

equi

rem

ent

Col

lege

Pro

toco

l / R

espo

nse

●C

lean

and

dis

infe

ct fa

cilit

ies

frequ

ently

, ge

nera

lly a

t lea

st d

aily

whe

n th

ere

is

activ

ity, t

o pr

even

t tra

nsm

issi

on o

f the

vi

rus

from

sur

face

s. C

DC

pro

vide

s gu

idan

ce o

n di

sinf

ectin

g pu

blic

spa

ces.

Se

e C

DC

’s “R

eope

ning

Gui

danc

e fo

r C

lean

ing

and

Dis

infe

ctin

g Pu

blic

Sp

aces

, Wor

kpla

ces,

Bus

ines

ses,

Sc

hool

s, a

nd H

omes

”: ht

tps:

//ww

w.c

dc.g

ov/c

oron

aviru

s/20

19-n

cov/

com

mun

ity/re

open

- gui

danc

e.ht

ml

●Em

ploy

ees

and

stud

ents

cle

an a

nd d

isin

fect

hig

h-to

uch

and

high

-use

eq

uipm

ent a

nd s

urfa

ces

afte

r eac

h us

e an

d at

the

end

of c

lass

●

Che

mek

eta’

s C

usto

dial

Dep

artm

ent m

onito

rs c

lass

sch

edul

e an

d co

nduc

ts d

aily

cle

anin

g an

d di

sinf

ectio

n of

labs

, tes

ting

cent

ers,

re

stro

oms,

and

ent

ranc

es/e

xits

use

d in

add

ition

to s

tand

ard

clea

ning

pr

otoc

ol

●C

usto

dial

sta

ff us

e th

e C

DC

gui

danc

e fo

r cle

anin

g pu

blic

spa

ces

●C

onsi

der m

odifi

catio

n or

enh

ance

men

t of

build

ing

vent

ilatio

n w

here

feas

ible

. Air

circ

ulat

ion

and

filtra

tion

are

impo

rtant

fa

ctor

s in

redu

cing

airb

orne

viru

ses.

G

uida

nce

on v

entil

atio

n an

d fil

tratio

n is

pr

ovid

ed b

y C

DC

ht

tps:

//ww

w.c

dc.g

ov/c

oron

aviru

s/20

19-n

cov

/com

mun

ity/g

uida

nce-

busi

ness

- re

spon

se.h

tml)

and

Amer

ican

Soc

iety

of

Hea

ting,

Ref

riger

atin

g, a

nd

Air-C

ondi

tioni

ng E

ngin

eers

(ASH

RAE

) (h

ttps:

//ww

w.a

shra

e.or

g/ne

ws/

ashr

aejo

urn

●C

hem

eket

a is

con

duct

ing

rem

ote

oper

atio

ns a

nd w

ill co

ntin

ue to

do

so

until

CO

VID

-19

rest

rictio

ns a

re li

fted.

At t

his

time,

hea

ting

and

vent

ilatio

n sy

stem

s ar

e tu

rned

off

in fa

cilit

ies

not i

n us

e to

con

duct

fa

ce-to

-face

labs

or e

ssen

tial o

pera

tions

●

Che

mek

eta

Faci

litie

s an

d O

pera

tions

hea

ting,

ven

tilat

ion,

and

air

cond

ition

ing

(HVA

C) s

taff

mon

itor a

ir ci

rcul

atio

n an

d ve

ntila

tion

●

HVA

C s

taff

are

deve

lopi

ng p

lans

for m

ore

frequ

ent b

uild

ing

syst

ems

filte

r cha

nge

and

mai

nten

ance

20

al/g

uida

nce-

for-b

uild

ing-

oper

atio

ns-d

urin

g- t

he-c

ovid

-19-

pand

emic).

●O

pen

win

dow

s w

here

feas

ible

to re

duce

re

circ

ulat

ion

of a

ir an

d tra

nsm

issi

on o

f ai

rbor

ne p

atho

gens

.

●O

pen

win

dow

s du

ring

room

use

are

enc

oura

ged

whe

re fe

asib

le

●M

any

of th

e ne

wer

faci

litie

s ha

ve a

hyb

rid v

entil

atio

n sy

stem

that

will

open

win

dow

s an

d en

gage

fans

as

part

of th

e cl

imat

e co

ntro

l for

the

clas

sroo

m

Inst

ruct

iona

l Act

iviti

es

Gen

eral

Inst

ruct

ion

For a

ll ge

nera

l ins

truct

ion

offe

red

for c

ours

es th

at le

ad to

a c

ertif

icat

e or

deg

ree,

col

lege

s an

d un

iver

sitie

s sh

all:

OH

A/H

ECC

Dire

ctiv

e / R

equi

rem

ent

Col

lege

Pro

toco

l / R

espo

nse

●Es

tabl

ish

a m

inim

um o

f 35

squa

re fe

et

per p

erso

n w

hen

dete

rmin

ing

room

ca

paci

ty, c

alcu

late

d ba

sed

only

on

usab

le

clas

sroo

m s

pace

.

●C

hem

eket

a is

lim

iting

cur

rent

stu

dent

cla

ss c

apac

ity to

a m

axim

um o

f 10

(stu

dent

s/em

ploy

ees)

●

As m

ore

cour

ses

are

requ

este

d fo

r fac

e-to

-face

ope

ratio

ns, t

he P

RC

TT

will

cond

uct s

quar

e fo

otag

e as

sess

men

ts to

revi

se c

apac

ity if

the

35-s

q-ft

per s

tude

nt m

inim

um re

quire

men

t can

be

obta

ined

whi

le

mai

ntai

ning

six

-foot

phy

sica

l spa

cing

●

Cou

rse

capa

citie

s w

ill be

adj

uste

d in

acc

orda

nce

with

usa

ble

spac

e w

ithin

the

clas

sroo

m a

nd c

urre

nt g

roup

siz

e re

stric

tion

depe

ndin

g up

on

each

cou

nty'

s cu

rrent

pha

se s

tatu

s

●In

-per

son

clas

sroo

m in

stru

ctio

n sh

all n

ot

exce

ed 5

0 pe

rson

s, o

r gre

ater

than

25

pers

ons

in c

ount

ies

that

are

at B

asel

ine

or

Phas

e 1.

●C

hem

eket

a is

lim

iting

cur

rent

stu

dent

cla

ss c

apac

ity to

a m

axim

um o

f 10

(inc

ludi

ng s

tude

nts

and

empl

oyee

s)

●Th

e co

llege

will

adju

st c

lass

siz

e ap

plic

able

to th

e cu

rrent

Cou

nty

Phas

e gr

oup

size

rest

rictio

n an

d if

35-s

quar

e fe

et p

er s

tude

nt m

inim

um

requ

irem

ent u

sabl

e sp

ace

can

be a

chie

ved

●M

odify

the

phys

ical

layo

ut o

f cla

ssro

oms

●C

hem

eket

a’s

phys

ical

layo

ut m

odifi

catio

ns e

fforts

incl

ude:

21

to p

erm

it st

uden

ts to

mai

ntai

n at

leas

t six

fe

et o

f dis

tanc

e be

twee

n on

e an

othe

r and

th

e in

stru

ctor

(s).

This

may

incl

ude

chan

ges

to tr

affic

flow

, des

k or

cha

ir ar

rang

emen

ts, o

r max

imum

cap

acity

.

○Li

miti

ng c

lass

siz

e to

a m

axim

um c

apac

ity o

f 10

(incl

udin

g st

uden

ts a

nd e

mpl

oyee

s); w

ill in

crea

se c

apac

ity d

epen

ding

if

35-s

quar

e fo

ot p

er s

tude

nt re

quire

men

t can

be

met

whi

le

mai

ntai

ning

the

six-

foot

phy

sica

l spa

cing

○

Rem

oval

of c

hairs

, des

ks, t

able

s an

d co

mpu

ter m

onito

rs

○C

hang

es to

traf

fic fl

ow w

ith s

epar

ate

entra

nces

and

exi

ts w

here

po

ssib

le

●U

tiliz

e m

arki

ngs

and/

or s

igna

ge to

in

dica

te p

hysi

cal d

ista

ncin

g re

quire

men

ts

with

in in

stru

ctio

nal s

ettin

gs.

●C

hem

eket

a ha

s us

ed v

ario

us m

etho

ds to

indi

cate

and

mai

ntai

n ph

ysic

al d

ista

ncin

g re

quire

men

ts, t

o in

clud

e:

○C

DC

and

Che

mek

eta-

deve

lope

d si

gnag

e ○

Floo

r mar

king

○

Adm

inis

trativ

e co

ntro

ls:

Empl

oyee

s an

d st

uden

ts w

ill m

onito

r an

d en

cour

age

prop

er p

hysi

cal d

ista

ncin

g, a

ttem

pt to

pos

itive

ly

and

polit

ely

reso

lve

issu

es a

t the

low

est l

evel

, and

follo

w th

e co

llege

’s C

OVI

D-1

9 C

ompl

aint

Pro

cess

as

need

ed

●Fo

r set

tings

with

hig

her r

isk

of s

prea

d,

such

as

labo

rato

ries,

com

pute

r lab

s,

mus

ic/p

erfo

rman

ce c

lass

es, s

tudi

os, a

nd

lock

er ro

oms,

impl

emen

t enh

ance

d m

easu

res

such

as

grea

ter p

hysi

cal

dist

anci

ng, p

hysi

cal b

arrie

rs (i

.e.,

clea

r pl

astic

), in

crea

sed

fresh

air

vent

ilatio

n,

mov

ing

outd

oors

, and

enh

ance

d cl

eani

ng

mea

sure

s as

feas

ible

.

●PR

CTT

-ass

esse

d ed

ucat

iona

l set

tings

with

a h

ighe

r ris

k of

spr

ead

(i.e.

, la

bora

torie

s, c

ompu

ter l

abs)

wer

e pu

t int

o pl

ace

for S

umm

er T

erm

20

20: ○

PRC

TT u

sed

CD

C a

nd O

HA/

HEC

C g

uida

nce

for i

nstit

utio

ns o

f hi

gher

edu

catio

n ○

PRC

TT’s

met

hodo

logy

ass

esse

d la

b ac

cess

, spa

cing

, PPE

, and

cl

eani

ng m

etho

ds

○Sa

me

asse

ssm

ent p

roto

col a

nd g

uida

nce

is u

sed

for a

llow

ed

face

-to-fa

ce e

vent

s an

d ot

her c

lass

es

●Th

is p

roto

col w

ill be

use

d fo

r cou

rses

and

eve

nts

sche

dule

d fo

r fut

ure

term

s w

ith c

onsi

dera

tion

of re

quire

d gu

idel

ines

at t

he ti

me

●Ph

ysic

al b

arrie

rs a

re a

ccep

tabl

e in

stea

d of

, or i

n ad

ditio

n to

six

feet

or m

ore

of

spac

ing

betw

een

peop

le. (

OH

A G

ener

al

Gui

danc

e fo

r Em

ploy

ers

on C

OVI

D-1

9)

●If

and

whe

n in

-per

son

cust

omer

ser

vice

ope

ratio

ns re

sum

e be

fore

the

end

of C

OVI

D-1

9 re

stric

tions

, the

col

lege

will

proc

ure

phys

ical

bar

riers

fo

r cus

tom

er s

ervi

ce a

reas

whe

re s

ix fe

et o

f spa

cing

can

not b

e m

aint

aine

d ●

As a

n ad

ded

safe

ty p

reca

utio

n, th

e co

llege

requ

ires

face

cov

erin

gs to

22

be w

orn

at a

ll tim

es w

hile

on

cam

pus

Car

eer a

nd T

echn

ical

Edu

catio

n Fo

r all ca

reer

and

tech

nica

l edu

catio

n (C

TE) i

nstru

ctio

n of

fere

d fo

r cre

dit,

in a

dditi

on to

the

requ

irem

ents

abo

ve, c

olle

ges

and

univ

ersi

ties

shal

l: O

HA

/HEC

C D

irect

ive

/ Req

uire

men

t C

olle

ge P

roto

col /

Res

pons

e

●W

here

feas

ible

, mod

ify p

hysi

cal l

ayou

ts o

f cl

assr

oom

s, la

bs, a

nd o

ther

inst

ruct

iona

l se

tting

s to

per

mit

stud

ents

to m

aint

ain

at

leas

t six

feet

of d

ista

nce

betw

een

each

ot

her a

nd th

e in

stru

ctor

(s).

●C

hem

eket

a ha

s m

odifi

ed th

e ph

ysic

al la

yout

s of

CTE

inst

ruct

ion

clas

sroo

ms

and

labs

by

the

follo

win

g m

etho

ds:

○R

emov

al o

f tab

les,

cha

irs a

nd c

ompu

ter m

onito

rs

○C

onfig

urin

g de

sks

into

larg

er w

ork

area

or s

tatio

ns fo

r ind

ivid

ual

stud

ents

●W

here

inst

ruct

ion

requ

ires

inst

ruct

ors

and

stud

ents

to w

ork

less

than

six

feet

from

ea

ch o

ther

, req

uire

phy

sica

l bar

riers

or

face

cov

erin

gs, a

nd fo

llow

all

appl

icab

le

CD

C/O

HA

guid

elin

es a

nd in

dust

ry s

afet

y st

anda

rds.

●C

hem

eket

a is

sued

“fac

e co

verin

g re

quire

d” g

uida

nce

effe

ctiv

e Ju

ne 2

2,

2020

●

The

colle

ge h

as d

evel

oped

a “m

aski

ng m

atrix

” for

reco

mm

ende

d ty

pe o

f m

ask

to w

ear d

epen

ding

on

situ

atio

n an

d en

viro

nmen

t ●

To p

rovi

de a

hig

her s

tand

ard

of p

rote

ctio

n, th

e co

llege

requ

ires

indi

vidu

als

to w

ear s

urgi

cal m

asks

for c

lose

-pro

xim

ity

inst

ruct

ion/

proc

edur

es la

stin

g m

ore

than

a s

hort

dura

tion

(e.g

., a

few

m

inut

es)

23

Hea

lth P

rofe

ssio

ns E

duca

tion

For a

ll in

stru

ctio

n an

d as

sess

men

t in

field

s le

adin

g to

cer

tific

ates

and

deg

rees

in th

e he

alth

pro

fess

ions

, col

lege

s an

d un

iver

sitie

s sh

all:

For l

abor

ator

y in

stru

ctio

n or

dem

onst

ratio

n of

clin

ical

ski

lls w

ithou

t phy

sica

l con

tact

: O

HA

/HEC

C D

irect

ive

/ Req

uire

men

t C

olle

ge P

roto

col /

Res

pons

e

●M

odify

the

phys

ical

layo

ut o

f cla

ssro

oms

to p

erm

it st

uden

ts to

mai

ntai

n at

leas

t six

fe

et o

f dis

tanc

e be

twee

n ea

ch o

ther

and

th

e in

stru

ctor

(s).

●Th

e PR

CTT

ass

esse

d Su

mm

er T

erm

202

0 he

alth

pro

fess

ions

cou

rses

: ○

PRC

TT u

sed

CD

C a

nd O

HA/

HEC

C g

uida

nce

for i

nstit

utio

ns o

f hi

gher

edu

catio

n ○

PRC

TT’s

met

hodo

logy

ass

esse

d la

b ac

cess

, spa

cing

, PPE

, and

cl

eani

ng m

etho

ds

●Th

is p

roto

col w

ill be

use

d fo

r fut

ure

term

cou

rses

and

eve

nts,

with

co

nsid

erat

ion

of g

uida

nce

prov

ided

at t

hat t

ime

●C

lass

room

s/la

bs m

odifi

ed b

y th

e fo

llow

ing

met

hods

: ○

Rem

oval

of t

able

s an

d ch

airs

○

Con

figur

ing

desk

s in

to la

rger

wor

k ar

ea o

r sta

tion

for e

ach

stud

ent

●En

sure

mon

itorin

g an

d en

forc

emen

t of

phys

ical

dis

tanc

ing

requ

irem

ents

at a

ll tim

es

●C

hem

eket

a em

ploy

ees

train

on

phys

ical

dis

tanc

ing

requ

irem

ents

dur

ing

initi

al c

ours

e sa

fety

brie

fing

●C

olle

ge e

mpl

oyee

s en

forc

e di

stan

cing

requ

irem

ents

as

need

ed a

s pa

rt of

nor

mal

inst

ruct

ion

●Pe

rform

enh

ance

d cl

eani

ng b

efor

e an

d af

ter e

ach

sess

ion.

●

Hig

h-us

e, h

igh-

cont

act s

urfa

ces

in c

lass

es/la

bs c

lean

ed b

efor

e an

d af

ter e

ach

use

by e

mpl

oyee

s an

d st

uden

ts

●D

isin

fect

ant a

nd p

aper

tow

els

used

to c

lean

equ

ipm

ent s

hare

d by

st

uden

ts a

nd s

taff

befo

re a

nd a

fter i

ndiv

idua

l use

; fol

low

dis

infe

ctan

t pr

oduc

t’s d

ryin

g tim

e pr

otoc

ol

●C

hem

eket

a’s

Cus

todi

al D

epar

tmen

t mon

itors

cla

ss s

ched

ule

and

cond

ucts

dai

ly c

lean

ing

and

disi

nfec

tion

of la

bs u

sed

in a

dditi

on to

st

anda

rd c

lean

ing

prot

ocol

24

For s

tand

ardi

zed

patie

nt s

imul

atio

ns o

r lab

orat

ory

inst

ruct

ion

in c

lose

qua

rters

or p

ract

icin

g cl

inic

al s

kills

with

phy

sica

l con

tact

: O

HA

/HEC

C D

irect

ive

/ Req

uire

men

t C

olle

ge P

roto

col /

Res

pons

e

●Pr

ovid

e m

anda

tory

inst

ruct

ion

on in

fect

ion

cont

rol p

ract

ices

and

the

appr

opria

te u

se

of p

erso

nal p

rote

ctiv

e eq

uipm

ent (

PPE)

●H

ealth

car

e fa

culty

and

sta

ff pr

ovid

e m

anda

tory

inst

ruct

ion

on in

fect

ion

cont

rol p

ract

ices

and

app

ropr

iate

use

of P

PE a

s pa

rt of

cou

rse

inst

ruct

ion

●Pr

ogra

m fo

llow

s th

e C

DC

and

OH

A gu

idan

ce fo

r hea

lth c

are

faci

litie

s an

d w

orke

rs

●R

equi

re u

se o

f app

ropr

iate

PPE

for a

ll pe

rson

nel t

hat c

ome

with

in s

ix fe

et o

f ea

ch o

ther

●C

hem

eket

a he

alth

car

e co

urse

s us

e a

tiere

d PP

E ap

proa

ch w

hich

pr

ogre

ssiv

ely

adds

mor

e st

ringe

nt p

rote

ctiv

e re

quire

men

ts a

s th

e ris

k in

crea

ses

for e

ach

proc

edur

e ●

PPE

spec

trum

spa

ns a

rang

e fro

m fa

ce c

over

ing

in lo

w ri

sk s

ituat

ions

to

requ

irem

ent f

or g

owns

, glo

ves,

N95

resp

irato

r (or

equ

ival

ent),

eye

pr

otec

tion,

or f

ace

shie

ld in

pro

cedu

res

as th

e ris

k sp

ectru

m in

crea

ses

●Pe

rform

enh

ance

d cl

eani

ng b

efor

e an

d af

ter e

ach

sess

ion.

●

Hig

h-us

e, h

igh-

cont

act s

urfa

ces

are

clea

ned

at th

e en

d of

cla

ss b

y st

uden

ts a

nd e

mpl

oyee

s

●D

isin

fect

ant a

nd p

aper

tow

els

used

to c

lean

equ

ipm

ent s

hare

d by

st

uden

ts a

nd s

taff

befo

re in

divi

dual

use

●

Che

mek

eta’

s C

usto

dial

Dep

artm

ent m

onito

rs c

lass

sch

edul

e an

d co

nduc

ts d

aily

cle

anin

g an

d di

sinf

ectio

n of

labs

use

d in

add

ition

to

stan

dard

cle

anin

g pr

otoc

ol

For p

rece

ptor

ship

s, o

bser

vers

hips

, and

dire

ct p

atie

nt c

are:

O

HA

/HEC

C D

irect

ive

/ Req

uire

men

t C

olle

ge P

roto

col /

Res

pons

e

●Pr

ovid

e m

anda

tory

inst

ruct

ion

on in

fect

ion

cont

rol p

ract

ices

and

the

appr

opria

te u

se

●C

hem

eket

a he

alth

car

e fa

culty

pro

vide

man

dato

ry in

stru

ctio

n on

in

fect

ion-

cont

rol p

ract

ices

and

app

ropr

iate

use

of P

PE a

s pa

rt of

cou

rse 25

of P

PE

inst

ruct

ion

●Pr

ogra

m fo

llow

s th

e C

DC

and

OH

A gu

idan

ce fo

r hea

lth c

are

faci

litie

s an

d w

orke

rs

●St

rictly

adh

ere

to th

e cl

inic

al fa

cilit

y’s

infe

ctio

n co

ntro

l pro

toco

ls

●St

uden

ts a

re tr

aine

d by

the

clin

ical

faci

lity

to a

dher

e to

that

faci

lity’

s in

fect

ion-

cont

rol p

roto

cols

●

Che

mek

eta

heal

th c

are

facu

lty a

re in

con

tact

with

clin

ical

faci

lity

to

ensu

re s

afe

wor

king

env

ironm

ents

for s

tude

nts

●C

onfir

m th

at th

e cl

inic

al fa

cilit

ies

have

the

appr

opria

te P

PE fo

r the

ir st

uden

ts w

ho

are

invo

lved

in d

irect

pat

ient

car

e w

ithin

th

ose

faci

litie

s

●C

hem

eket

a he

alth

car

e fa

culty

are

in c

onta

ct w

ith c

linic

al fa

cilit

y to

en

sure

stu

dent

s ha

ve o

r are

giv

en th

e ap

prop

riate

PPE

for d

irect

pat

ient

ca

re

●C

ondu

ct re

gula

r sym

ptom

mon

itorin

g of

st

uden

ts

●C

hem

eket

a he

alth

car

e fa

culty

and

sta

ff co

nduc

t reg

ular

mon

itorin

g of

st

uden

t sym

ptom

s ●

Che

mek

eta

heal

th c

are

facu

lty m

aint

ain

regu

lar c

omm

unic

atio

n w

ith

stud

ents

●

Stud

ents

are

inst

ruct

ed to

info

rm fa

culty

whe

n ill

and

if sh

owin

g sy

mpt

oms

of C

OVI

D-1

9

●Fo

llow

the

faci

lity’

s oc

cupa

tiona

l hea

lth

prot

ocol

s if

expo

sed

and/

or s

ympt

oms

deve

lop,

incl

udin

g im

med

iate

exc

lusi

on

from

all

patie

nt c

are,

test

ing

for

SAR

S-C

oV-2

, and

man

dato

ry re

porti

ng

to u

nive

rsity

or c

olle

ge s

tude

nt h

ealth

un

it

●C

hem

eket

a ha

s no

stu

dent

hea

lth u

nit

●St

uden

ts fo

llow

faci

lity’

s ex

posu

re a

nd s

ympt

oms

prot

ocol

s ●

The

colle

ge fo

llow

s C

DC

hea

lth c

are

wor

ker e

xclu

sion

gui

danc

e ●

Stud

ents

are

inst

ruct

ed to

info

rm fa

culty

whe

n ill

and

if sh

owin

g sy

mpt

oms

of C

OVI

D-1

9

●Pe

rform

cle

anin

g an

d di

sinf

ectin

g pe

r the

fa

cilit

y’s

prot

ocol

s.

●St

uden

ts p

erfo

rm c

lean

ing

and

disi

nfec

tion

in a

ccor

danc

e w

ith fa

cilit

y’s

prot

ocol

s

26

Res

earc

h A

ctiv

ities

C

olle

ges

and

Uni

vers

ities

sha

ll en

sure

the

follo

win

g fo

r res

earc

h ac

tivity

: O

HA

/HEC

C D

irect

ive

/ Req

uire

men

t C

olle

ge P

roto

col /

Res

pons

e

●R

esea

rch

offic

es, l

abs,

cor

e fa

cilit

ies,

an

d fie

ld lo

catio

ns s

hall

be m

odifi

ed to

en

sure

app

ropr

iate

phy

sica

l dis

tanc

ing,

co

nsis

tent

with

sta

te a

nd lo

cal p

ublic

he

alth

gui

delin

es, a

nd w

ith re

duce

d ca

paci

ty a

s/if

nece

ssar

y.

●C

hem

eket

a w

ill fo

llow

the

sam

e cl

assr

oom

phy

sica

l dis

tanc

ing

and

capa

city

mod

ifica

tions

des

crib

ed in

the

gene

ral e

duca

tion

sect

ion

abov

e fo

r offi

ces,

labs

, cor

e fa

cilit

ies

and

field

loca

tions

●

In C

hem

eket

a la

b se

tting

s, s

tand

ard

phys

ical

dis

tanc

ing,

PPE

, saf

ety,

cl

eani

ng, a

nd d

isin

fect

ion

prot

ocol

s co

nsis

tent

with

sta

te g

uide

lines

are

pr

actic

ed a

cros

s th

e di

stric

t

●H

uman

sub

ject

s re

sear

ch s

hall

be

perm

itted

onl

y if

six-

foot

phy

sica

l di

stan

cing

can

be

mai

ntai

ned

or c

an b

e co

mpl

eted

with

min

imal

phy

sica

l con

tact

w

hile

wea

ring

appr

opria

te P

PE a

nd/o

r us

e of

a p

hysi

cal b

arrie

r, an

d w

ith

addi

tiona

l lim

its to

pro

tect

vul

nera

ble

popu

latio

ns.

●C

hem

eket

a do

es n

ot c

ondu

ct li

ve h

uman

sub

ject

rese

arch

Res

iden

tial A

ctiv

ities

- N

ot A

pplic

able

C

hem

eket

a C

omm

unity

Col

lege

has

no

on- o

r off-

cam

pus

resi

denc

e ha

lls o

r fac

ilitie

s.

27

Com

mun

icab

le D

isea

se M

anag

emen

t Pla

n

All c

olle

ges

and

univ

ersi

ties

shal

l hav

e a

writ

ten

com

mun

icab

le d

isea

se m

anag

emen

t pla

n. T

he p

lan

mus

t inc

lude

pro

toco

ls to

not

ify th

e lo

cal

publ

ic h

ealth

aut

horit

y (L

PHA)

of a

ny c

onfir

med

CO

VID

-19

case

s am

ong

stud

ents

, fac

ulty

or s

taff;

pro

cess

and

reco

rd-k

eepi

ng to

ass

ist t

he

LPH

A as

nee

ded

with

con

tact

trac

ing;

a p

roto

col t

o is

olat

e or

qua

rant

ine

any

ill or

exp

osed

per

sons

; pla

ns fo

r sys

tem

atic

dis

infe

ctio

n of

cl

assr

oom

s, o

ffice

s, b

athr

oom

s an

d ac

tivity

are

as; c

oord

inat

ing

with

loca

l pub

lic a

utho

rity

on c

ontin

genc

y pl

anni

ng fo

r res

pons

e to

a p

erso

n di

agno

sed

with

CO

VID

-19

who

had

bee

n in

a c

ampu

s fa

cilit

y. P

lans

mus

t adh

ere

to O

HA

and

CD

C g

uida

nce

for c

ontro

lling

spre

ad o

f C

OVI

D-1

9.

Each

col

lege

and

uni

vers

ity s

hall:

OH

A/H

ECC

Dire

ctiv

e / R

equi

rem

ent

Col

lege

Pro

toco

l / R

espo

nse

●R

epor

t to

the

loca

l pub

lic h

ealth

aut

horit

y an

y cl

uste

r of i

llnes

s (tw

o or

mor

e pe

ople

w

ith s

imila

r illn

ess)

am

ong

staf

f or

stud

ents

.

●C

hem

eket

a ha

s Po

licy

& Pr

oced

ure

#229

0: S

erio

us C

omm

unic

able

D

isea

ses

Con

trol t

hat a

ddre

sses

the

colle

ge’s

pro

toco

ls fo

r inf

ectio

us

com

mun

icab

le d

isea

ses

●If

anyo

ne w

ho h

as b

een

on c

ampu

s is

kn

own

to h

ave

been

dia

gnos

ed w

ith

CO

VID

-19,

repo

rt th

e ca

se to

, and

con

sult

with

the

loca

l pub

lic h

ealth

aut

horit

y (L

PHA)

rega

rdin

g cl

eani

ng a

nd p

ossi

ble

clas

sroo

m o

r cam

pus

clos

ure.

See

R

esou

rces

for t

he L

PHA

dire

ctor

y.

●St

uden

ts w

ho le

arn

they

hav

e a

serio

us c

omm

unic

able

dis

ease

hav

ing

the

pote

ntia

l to

be p

asse

d on

to c

owor

kers

, fel

low

stu

dent

s, o

r clie

nts

in th

e re

gula

r cou

rse

of th

eir s

tudy

or w

ork

at C

hem

eket

a ne

ed to

di

sclo

se th

is to

any

of t

he fo

llow

ing:

○

The

offic

e of

Exe

cutiv

e D

ean

of S

tude

nt D

evel

opm

ent &

Le

arni

ng R

esou

rces

○

Hum

an R

esou

rces

○

Stud

ent A

cces

sibi

lity

Serv

ices

●

If an

em

ploy

ee b

ecom

es a

war

e of

a s

tude

nt w

ho is

bei

ng te

sted

for o

r m

ay b

e pr

esum

ed to

hav

e C

OVI

D-1

9, th

ey a

re to

info

rm e

ither

the

offic

e of

the

Exec

utiv

e D

ean

of S

tude

nt D

evel

opm

ent a

nd L

earn

ing

Res

ourc

es o

r the

offi

ce o

f Ins

truct

ion

and

Stud

ent S

ervi

ces

●Em

ploy

ees

who

lear

n th

ey h

ave

a se

rious

com

mun

icab

le d

isea

se w

ith

the

pote

ntia

l to

be p

asse

d on

to c

owor

kers

, stu

dent

s, o

r clie

nts

in th

e re

gula

r cou

rse

of th

eir w

ork

at C

hem

eket

a ne

ed to

dis

clos

e th

is to

: ○

Hum

an R

esou

rces

28

https://www.chemeketa.edu/media/content-assets/documents/pdf/faculty-and-staff/policies-amp-procedures/2000-series/2290-POL.pdf

https://www.chemeketa.edu/media/content-assets/documents/pdf/faculty-and-staff/policies-amp-procedures/2000-series/2290-PRO.pdf

○Th

e em

ploy

ee’s

sup

ervi

sor

●If

an e

mpl

oyee

is il

l and

bei

ng te

sted

for,

or m

ay b

e pr

esum

ed to

hav

e C

OVI

D-1

9, th

ey a

re to

info

rm th

eir s

uper

viso

r and

Hum

an R

esou

rces

Inte

rnal

Enf

orce

men

t and

Com

plai

nt P

roce

ss

Each

col

lege

and

uni

vers

ity m

ust d

esig

nate

an

empl

oyee

or o

ffice

r to

impl

emen

t, an

d en

forc

e, o

r sup

ervi

se th

e im

plem

enta

tion

or

enfo

rcem

ent o

f the

requ

irem

ents

of t

he w

ritte

n pl

an a

nd s

uch

othe

r rel

ated

gui

danc

e as

the

HEC

C m

ay p

rom

ulga

te. E

ach

colle

ge o

r un

iver

sity

mus

t est

ablis

h or

des

igna

te a

com

plai

nt p

roce

ss o

r pro

cess

es fo

r rec

eivi

ng a

nd re

spon

ding

to c

once

rns

rega

rdin

g th

ese

mat

ters

. N

ame

of P

erso

n Vi

ce P

resi

dent

of G

over

nanc

e

CO

VID

-19

Com

plai

nt P

roce

ss

Che

mek

eta

will

com

ply

with

its

esta

blis

hed

com

plai

nt p

olic

ies

for s

tude

nts

and

empl

oyee

s: C

ompl

aint

s &

Con

cern

s St

uden

ts:

●St

uden

ts w

ith c

ompl

aint

s ar

e di

rect

ed to

con

tact

the

offic

e of

the

Exec

utiv

e D

ean

of S

tude

nt D

evel

opm

ent &

Lea

rnin

g R

esou

rces

○

503-

589-

7619

○

stud

entc

once

rns@

chem

eket

a.ed

u Fo

r em

ploy

ees:

●

Con

tact

the

Hum

an R

esou

rces

Dep

artm

ent

○50

3-39

9-50

09

○C

OVI

D-1

9@ch

emek

eta.

edu

For d

isab

ility/

acce

ss re

late

d co

mpl

aint

s:

●Em

ploy

ees

are

dire

cted

to H

uman

Res

ourc

es

●St

uden

ts a

re d

irect

ed to

Stu

dent

Acc

essi

bilit

y Se

rvic

es

○50

3-39

9-51

92

29

https://www.chemeketa.edu/complaints-and-concerns/

mailto:[email protected]

mailto:[email protected]

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