clark development corporation - clark freeport zone

Clark Development CorporationClark Freeport Zone, Philippines

INVITATION TO APPLY FOR ELIGIBILITY AND TO BIDThe Clark Development Corporation, through its Bids and Awards Committee (BAC), invites suppliers/manufacturers/contractors to apply for eligibility and to bid for wit:

Name of Project : CDC PROCUREMENT OF SECURITY SERVICES (Three (3) Sectors)Location : Clark Freeport Zone, PhilippinesBrief Description : Provision of Qualified Private Security Guards complete with firearms,

equipment, uniforms and other required security services for each sectors.Contract Duration : Three (3) Years

Sector NumberTotal no. ofGuards

Total No. ofPost Approved Budget For Contract

Sector 1 129 guards 43 posts Php 20,794,903.20



Prospective bidders should have experience in undertaking a similar project within the last three (3)years with an amount of at least fifty percent (50%) of the proposed project for bidding for a particularsector. The Eligibility Check/Screening as well as the Preliminary Examination of Bids shall use non-discretionary “pass/fail” criteria. Post-qualification of the lowest calculated bid shall be conducted.

All particulars relative to Eligibility Statement and Screening, Bid Security, Performance Security, Pre-Bidding Conference(s), Evaluation of Bids, Post-Qualification and Award of Contract for each sector shallbe governed by the pertinent provisions of R.A. 9184 and its Implementing Rules and Regulation (IRR).

The complete schedule of activities is listed, as follows:

Activities Schedule

1. Issuance of Bidding Documents March 27, 2008 - April 2, 2008

2. Pre-bid Conference(Sector-1) April 3, 2008 at 10:00 a.m.(Sector-2) April 3, 2008 at 2:00 p.m.(Sector-3) April 3, 2008 at 3:30 p.m.

3. Submission & Opening of Bids (Sector-1) April 15, 2008 at 10:00 a.m.(Sector-2) April 15, 2008 at 2:00 p.m.(Sector 3) April 16, 2008 at 10:00 a.m.

Bidding Documents will be available only to prospective bidders upon payment of a non-refundableamount of Php 20,000.00 for Sector-1 & Php 15,000.00 each for Sector-2 & 3 to the CDC- Cashier(cash or manager’s checks only) from March 27, 2008 to April 2, 2008 at the address given below.

Bids and Awards Secretariat 3nd Floor Bldg. 2127 C.P. Garcia St., CDC Corporate Center, Clark Freeport Zone, Philippines Tel.Nos. (045)599-9000 local 821 & 932/(045)5997028 E-mail: [email protected] Website: www.clark.com.ph The Clark Development Corporation assumes no responsibility whatsoever to compensate or indemnifybidders for any expenses incurred in the preparation of the bid. CDC reserves the right to accept orreject any bid, and to annul the bidding process and reject all bids at any time prior to contract award,without thereby incurring any liability to the affected bidder or bidders.

Approved by:

(SGD.) PEPITO M. GALANG BAC Chairman

SECTOR 1

TECHNICAL SPECIFICATIONS

Item Description Qty.01 Provision of Qualified Security Guards in compliance with RA 5487 & other

Manpower Qualification Requirements as stated in Tech’l Specifications129Guards

01 .38 cal. Revolver not less than 4” barrel length, legitimate brand 43 pcs.02 Brand new FB type Sector Patrol Vehicle, white in color, with one long strobe lights

on top, at least 16 seating capacity, with “CDC SECURITY” markings on front,sides, and back (8” long, red letters), with siren & PA system

01 unit

03 Brand new Motorcycles, 155 cc (2 wheels), White in color, 4 stroke, with rear bluestrobe light, blinker & siren, windshield marked w/ 6” long “CDC SECURITY”, redletters), with front/rear crash guards & luggage boxes

08 units

04 Standard Office Manual Typewriter (brand new); ribbon type 01 unit05 UHF Hand-Held Radios with valid licenses 43 pcs.06 UHF Base Radio with own Power Antennae & 12 volts battery 01 unit07 Power Supply for own base radio 01 unit08 M12 Gauge Shotgun with sling and basic load ammunition 04 pcs.09 Metal Detectors, 9v Battery, 2KH2 audio frequency, 95 KH2 Operating frequency, 6

to 10 VDC, with audio & light alert 14 units

10 Binoculars, all weather type, min. 500m distance capacity 03 units11 Brand New Mountain Bikes, at least size 26” 05 units12 Underchassis Mirror with handle, heavy duty & all weather 07 units13 Radio battery chargers for hand-held radios 43 pcs.14 Brand New spare radio batteries 43 pcs.15 Brand New Reflectorized Traffic Vest, all weather, marked with “SECURITY” 17 pcs.16 Six Wheeler posting truck vehicle, at least 21 seating capacity, with seats on sides,

tarpauline cover, and rear steel ladder, marked with “SECURITY” on the front,sides and rear (8” long, white letters)

01 unit

17 Bullhorn/Megaphone battery operated 01 pc.18 Portable spotlights, all weather, rechargeable 6V battery or higher 02 pcs.19 Wooden Batons (on stand-by), at least 3 feet long 10 pcs.20 Water jug/cooler, min. of five gallons 01 pc.21 Portable Tent/Canvass, min. size of 8’ x 8’ with steel collapsible poles 01 pc.22 Puncher, Heavy duty Stapler & Staple puller 01 ea23 White board, at least size 2’ x 3’, with white board marker & eraser 01 ea24 Desk with drawers and swivel chair 01 ea25 Logbooks for all assigned Posts 01 ea26 Bomb sniffing Canine units Certified by PNP SAGSD, with licensed Handlers 05 ea

SCOPE OF SERVICES

The specific services needed by CDC Public Safety Department (PSD) from the winning PrivateSecurity Agency shall include but not limited to the following:

1) Protect the general interest of the Client (Clark Development Corporation or CDC).

2) To guard and secure all property of CDC or its officers/employees within its area ofresponsibility.

3) Strictly implement standing regulations, rules, guidelines and policies laid down bythe Client.

4) Prohibit the commission of any unlawful or illegal acts within the assigned CDCpremises or its area of responsibility.

5) Protect CDC or government property from theft, pilferage or damage.

6) Inspect and verify all documents of cargoes, goods, materials, products or similaritems, particularly the Bring-In or Bring-Out Permits, or Tally-In/Out Sheets comingin or out of Clark Freeport Zone.

7) Report and provide assistance in cases of any sign of disorder, riots, strike or anyserious violation of the law.

8) Report and provide assistance in cases of any emergency situations, such asvehicular accident, fire, typhoon, or natural calamities.

9) Perform their tasks in accordance with the Eleven General Orders, Code of Ethicsand Code of Conduct of Security Guards as stated in RA 5487 (Act Governing theOrganization and Management of Private Security Agencies).

A. MANPOWER QUALIFICATION AND OTHER CONDITIONS

In addition to the basic requirements of a Security Guard as stipulated in the Republic Act 5487,the Guards posted at CDC area of responsibility shall have the following specific qualificationand requirements:

a) Guards must be physically and mentally fit;b) Guards must be at least 5’4” in height;c) Guards must be at least 21 but not more than 40 years of age; d) Guards must have at least six (6) months experience as Security Guard;e) Guards must be College level or had 2 years in College;f) Guards must have undergone Basic Security Training from reputable institution authorized

or accredited by PNP Security Agency and Guard Supervision Division (SAGSD);g) Guards must have a valid Security Guards License issued by PNP SAGSDh) Guards with any history of drugs, violence of any type including deadly weapons violation,

theft of any types, fraud and/or forgery shall not be acceptable to CDC. Violation of thisrequirement will be a cause for contract termination.

i) Guards must understand oral and written instructions, policies, rules and regulations andimplement them in a tactful and non-confrontational manner.

j) Guards must have the necessary public relations & effective communication skills to dealwith employees and customers in a professional & courteous manner. They must maintainpoise, self-control, discipline, tact, diplomacy and mature judgment under stressfulsituations.

k) Guards must have a valid license to operate hand-held or base radios;

l) Guards must have valid Driver’s License (for Vehicle/Motorcycle Patrol units);m) All Guard Supervisors to be fielded by the Agency must be a college graduate, must have at

least three (3) years security related experience, possess a valid driver’s license, and musthave a Security Officer’s license issued by PNP SAGSD.

B. OBLIGATIONS AND RESPONSIBILITY OF THE AGENCYThe winning Supplier or Agency must have a Branch Office located inside Clark Freeport Zoneor within Region-3 prior the start of the contract. The Agency must secure a Certificate ofAccreditation with CDC PSD upon receiving the contract of security services. The Agency mustprovide all the equipment indicated in the CDC Minimum Required Equipment (Section VI & VIIof the Bidding Documents) prior the start of the contract. In addition, the Agency must complywith the following obligations and responsibilities:

1) The Agency shall assume all loses in their areas of responsibility due to theft/pilferages and negligence of their security guards. Serious violation of CDC Security policies, rules and regulations shall be sufficient to terminate the contract immediately and initiate legal action as warranted.2) Being the employer, the Agency shall assume full responsibility for the acts of its Security Guards during the performance of their duties.3) The Agency must cooperate with CDC Public Safety Department’s official investigation of

any suspected criminal activity or in case of theft or similar incidents in their assigned area.4) The Agency shall be responsible for the safety of their Security Guards in the performance

of their duties in providing security services to the Client (CDC);6) The Agency shall provide the total number of guards required in its assigned area every shift;7) The Agency must provide at least twenty (20) relievers for his specific Sector or area;8) The Agency must provide each Guard with one set of handcuff, baton, flashlight & raincoat;9) The Agency must provide each Guard on posts with firearm and hand-held radios;10) The Agency must provide each Guard with at least two (2) complete sets of Security

Guard’s uniform;11) The Agency must provide all equipment indicated in the Duty Rosters in every shift andshall immediately replace any equipment found to be defective or inoperative.12) All Security Guards equipment, tools and materials should conform to the applicable standards and must be covered with appropriate and valid licenses & documentsparticularly for issued firearms, hand-held radios, vehicles, etc.13) The Agency must provide at least four (4) qualified & licensed Security Officers who will supervise and oversee the Guards in their assigned Sector.14) The Agency shall have at least three (3) reserved Lady Guards ready for posting at

anytime.15) The Agency must ensure that all Security Guards to be supplied to CDC are properly

screened, and passed the neuro-psychiatric and drug tests. Copies of the results of saidtests shall be submitted to CDC PSD.

16) The Agency must ensure that Security Guards to be provided to the client shall undergoand passed the Physical & Medical Examination at CDC Health Office. Guards shall submitto the CDC Physician their chest X-ray P.A film result size 11x14 prior physicalexamination.

17) The Agency must provide trustworthy, efficient & reliable Security Guards.18) The Agency must ensure that the Guards to be posted at CDC have valid clearances from the National Bureau of Investigation (NBI), Phil. National Police, Regional or Municipal Trial Courts where they reside, Barangay and PSD Police Clearance. Copies of the said clearances shall be included in their individual Personnel Folder to be submitted at PSD.17) A Summary Inspection & Inventory Report of all Vehicles, Firearms & Equipment of the Agency shall be submitted every shift daily to PSD Manager for monitoring.

Upon issuance of the Contract, the winning Supplier shall request for the installation of aseparate electric meter for their base radio & battery chargers. Furthermore, excluded from thetotal number of Security Guards to be provided, the Agency must have one (1) Officer or Over-All Supervisor who shall oversee that the performance of the security services contract is beingcomplied. The designated OIC may be a Branch Manager or Operations Officer who shall bethe Supplier’s contact person at PSD until the duration of the contract. The said Supervisor shallestablish a routine communication with PSD and provide prompt and timely response to anyconcerns or problems that may arise during the contract period.

Time and frequency of direct meetings may vary as determined by CDC PSD. The OIC shallcontact PSD to review overall performance, receive special instructions regarding securityservices, or discuss other pertinent items regarding the contract and the Supplier’sperformance. The Agency is also required to provide free of charge two (2) Canine units for atleast five (05) working days in one year at eight hours per day, to be used by CDC PSD on “asthe need arise” basis.

C. UNIFORM AND APPEARANCE STANDARDS Guards shall be neat and clean in appearance and shall wear prescribed uniforms with the

appropriate Agency issued identification cards, and required paraphernalia prior to posting. All Guards must wear the PNP SAGSD prescribed uniform while working in CDC premises.

No personnel will be allowed to work within CDC without the appropriate uniform,identification card, and required firearm/equipment.

D. ASSIGNMENT AND REPLACEMENT OF PERSONNEL The specific Post Location or Assignment of the Guards to be posted within the area of

responsibility of CDC shall be determined by the CDC PSD.

The Post Location or assignment maybe changed whenever the exigency so requires,upon approval of the PSD Manager or his/her authorized representative.

The PSD Manager, Asst. Managers, Operations Officer, Field & Sector Commanders orauthorized representative of PSD shall have the right to inspect at all times the Guardsassigned on CDC PSD posts. The PSD Manager or his authorized representative mayalso order a certain post “Open” if the Guard on-duty was found with incompleteequipment such as Firearm, Radio, Motorcycle or similar required equipment.

Cross-posting of Guards on another Sector/Area shall be allowed only if they are fromthe same Security Agency. A Security Agency who won in the bidding of any two (2)identified Sectors/Area of CDC PSD may interchange their Guards on the saidSectors/Area only. Except or when in the exigency of the service which shall bedetermined by the PSD Manager when situation warrants that cross-posting of Guards inone Sector shall be allowed to be assigned in another Sector occupied by anotherwinning Agency.

No changes, replacement or substitution of Guards shall be made without prior approvalof the PSD Manager. The Agency is required to submit first a written request if it wish toreplace or pull-out any Guard from CDC posts.

The PSD Manager on the other hand, may request for the immediate replacement of anyGuard posted at CDC area at anytime and this does not need any further justification.

E. SCHEDULE OF WORKThe winning bidder shall commence with the work on the date specified in the contract for aperiod of three (3) years. The contract may be extended or renewed when the exigency of theservice so requires provided that the Agency has had an exemplary performance and providedfurther, that the extension is approved in writing by the approving authority of the contract.

The winning Supplier (Security Agency) shall provide a total of One Hundred Twenty-Nine (129)Security Guards for Forty Three (43) Posts. The schedule of work of Security Guards shall beeight (8) hours per shift, 24 hours a day, seven (7) days/week including weekends and Holidays

for all CDC Buildings and Facilities. Duty Hours shall be from 0700H – 1500H (Dayshift), 1500H– 2300H (Swingshift) and 2300H - 0700H (Midnight Shift). However, Security Guards must be atthe PSD Building thirty (30) minutes before the scheduled duty hours for regular Guardmountformation, inspection and briefing.

The number of Guards maybe increased or decreased whenever the exigency of the service sorequires upon written notice to the Agency, duly signed by the head of CDC or his authorizedrepresentative.

F. EVALUATION OF PERFORMANCE AND INSPECTION

1. The Performance of the Supplier will be evaluated quarterly based on the quality of work and its compliance with the terms and conditions of the contract.

2. Quarterly Security Contract Performance Review will be conducted to assess the performance of the Supplier in terms of Contract Compliance, Manpower Requirements

Supplies Inspection, Personnel/Work Performance and other related requirement which will form part of the Performance Review of the Supplier.

3. Supplies, vehicles, tools and equipment shall be inspected daily to determine its compliance with the contract based on submitted bids. The Daily Inventory Report is a

pre-requisite to billings.

4. The Supplier shall maintain a satisfactory level of performance throughout the term of thecontract. Before end of each year, the procuring entity shall conduct an assessment ofthe performance of the supplier based on the performance criteria. The performancecriteria, to be applied shall include, among others, the following:

Quality of Service Delivered Time Management Management & Suitability of Personnel Contract Administration and Management Provision of Regular Progress Report

5. Based on its assessment, the procuring entity may pre-terminate the contract for failureby the supplier to perform its obligations following the procedure prescribed under GPPBResolution 018-2004 dated 22 December 2004.

6. CDC PSD shall also provide a monitoring and inspection checklist for security services that

shall be handled by the PSD Technical Review & Administrative Committee (TRAC) whichis composed of the PSD Manager, the Asst. Manager for Operations, Asst. Manager forAdministration, and Head of Operations Section. PSD TRAC will take note of deficienciesand deviations from the required results, and shall provide rating for the conditions of allitems of work in the checklist.

The checklist form shall be used as a tool for auditing the performance of the securityservices in providing quality services at Clark Freeport Zone.

There are four (4) general items of work, namely;

a. Operational Vehicles, Tools and Equipment b. Attendance of Personnel c. Discrepancy or losses on Assigned Posts

d. Discrepancy of Individual Guards

G. ACTION ON OFFENSES

Effective Supplier- Client relation should consider the prevention of situation that will resultin disciplinary action or termination of contract. Given such condition, it is the responsibilityof CDC to impose penalty on offenses committed by the Supplier or winning SecurityAgency.

The action of penalty shall be that which is expected to improve the effectiveness of theSupplier’s personnel in rendering security services.

H. METHOD OF PAYMENT

Payment shall be made on a Semi-Monthly Basis and shall be based on the actualnumber of personnel deployed as verified and certified by CDC PSD.

Payroll of personnel shall be based on the following cut-off: 11-25th of the month and 26-10th of the month

The Supplier shall open an ATM Payroll account with CDC Accredited Banks upon thestart of the contract for all of its hired personnel posted at CDC PSD

The semi-monthly supplier’s billing will be based on the semi-monthly contract less thesemi-monthly payroll of the personnel for the project

To ensure continuous compliance of the Supplier on its legal obligations, authenticatedcopies of Official Receipts of monthly payments made to SSS, PAG-IBIG, PhilHealth andBIR shall be required from the Supplier during submission of billing statement to CDC

I. SITE INSPECTION

Before submitting their bid, the bidder is expected to have thoroughly familiarized himself withthe site or Sector. The bidder shall submit a letter requesting for a site inspection indicating thedate and time for the same. In the conduct of a site inspection, the bidder shall be accompaniedby an authorized officer to be designated by the PSD Manager or his authorized representative.

The bidder acknowledges that he has inspected the site and tenders his proposal cognizant toand accepts all the conditions and restrictions imposed by CDC. (Certificate of Site InspectionForm attached).

J. POST DUTY ASSIGNMENT & LOCATION

The winning Supplier (Security Agency) shall provide a total of One Hundred Twenty-Nine (129)Security Guards for Forty Three (43) Posts. All Security Guards posted at CDC PSD muststrictly follow the Eleven General Orders, Code of Conduct and Code of Ethics as stated in theRA 5487 and must comply with all the specific instructions required in their assigned post.

POST LOCATION:

1. SHIFT SUPERVISOR2. RADIO OPERATOR3. QTRS #2048 & 2049A4. QTRS #2050/WHITE HOUSE5. WHITE HOUSE (ROVING BIKE PATROL)6. BLDG #2121 (FRONT)7. BLDG #2122 (FRONT)8. BLDG #2121 & 2122 (BACK – BIKE PATROL)9. BLDG #2125 10. BLDG #2125 (BACK)

11. BLDG #2127 (FRONT)12. BLDG #2127 (FRONT ALPHA)13. TCAO, CDC SUPPLY & STOTSENBERG BLDG (BIKE PATROL) 14. MAIN GATE (INBOUND)15. MAIN GATE (OUTBOUND)16. FRIENDSHIP GATE (INBOUND-INNER LANE)17. FRIENDSHIP GATE (INBOUND-OUTER LANE)18. FRIENDSHIP GATE (OUTBOUND INNER LANE)19. FRIENDSHIP GATE (OUTBOUND OUTER LANE)20. SAPANG BATO GATE (OUTBOUND)21. DAU PEDESTRIAN GATE22. AUTOVON TRANSFORMER23. BLDG 2542 PSD HQS.24. MAIN GATE TO OMNI (MC PATROL)25. OMNI TO FRIENDSHIP GATE (MC PATROL)26. F’SHIP GATE TO BONI. AVE.(MC PATROL)27. BONI. AVE. – MA.ROXAS COR. ABAD SANTOS (MC PATROL)28. CORNER ABAD SANTOS TO E. QUIRINO AVE. (MC PATROL)29. CHILDREN’S PARK/BAYANIHAN (MC PATROL)30. CLARK MUSEUM31. CDC HEALTH OFFICE32. CDC MOTORPOOL33. N. AQUINO QTRS 2130-2140 (BIKE PATROL)34. N. AQUINO QTRS 2141-2150 (BIKE PATROL)35. SADE COMPOUND36. MA. ROXAS – BONI AVE. INT. (TRAFCON)37. MA. ROXAS – ABAD SANTOS AVE. (TRAFCON)38. MA ROXAS – NINOY AVE. INT. (TRAFCON)39. JACINTO CONTAINER CORP. COMPOUND40. FORMER MPC BLDG 2080-2092 (MC PATROL)41. BET. POONGSAN-AMERTRON (MC PATROL)42. MABIGA EXIT43. LPDO BLDG.

SECTOR 2



Manpower Qualification Requirements as stated in Tech’l Specifications90 Guards

01 .38 cal. Revolver not less than 4” barrel length, legitimate brand 21 pcs02 Brand new FB type Sector Patrol Vehicle, white in color, with one long strobe lights

on top, at least 16 seating capacity, with “CDC SECURITY” markings on front,sides, and back (8” long, red letters), with siren & PA system

01 unit

03 Brand new Motorcycles, 155 cc (2 wheels), White in color, 4 stroke, with rear bluestrobe light, blinker & siren, windshield marked w/ 6” long “CDC SECURITY”, redletters), with front/rear crash guards & luggage boxes

04 units

04 Standard Office Manual Typewriter (brand new); ribbon type 01 unit05 UHF Hand-Held Radios with valid licenses 30 pcs06 UHF Base Radio with own Power Antennae & 12 volts battery 01 unit07 Power Supply for own base radio 01 unit08 M12 Gauge Shotgun with sling and basic load ammunition 09 pcs09 Metal Detectors, 9v Battery, 2KH2 audio frequency, 95 KH2 Operating frequency, 6

to 10 VDC, with audio & light alert 04 units

10 Binoculars, all weather type, min. 500m distance capacity 03 units11 Brand New Mountain Bikes, at least size 26” 04 units12 Underchassis Mirror with handle, heavy duty & all weather 01 unit13 Radio battery chargers for hand-held radios 30 pcs14 Brand New spare radio batteries 30 pcs15 Brand New Reflectorized Traffic Vest, all weather, marked with “SECURITY” 05 pcs16 Six Wheeler posting truck vehicle, at least 21 seating capacity, with seats on sides,

tarpauline cover, and rear steel ladder, marked with “SECURITY” on the front,sides and rear (8” long, white letters)

01 unit

17 Bullhorn/Megaphone battery operated 01 pc18 Portable spotlights, all weather, rechargeable 6V battery or higher 02 pcs19 Wooden Batons (on stand-by), at least 3 feet long 10 pcs20 Water jug/cooler, min. of five gallons 01 pcs21 Portable Tent/Canvass, min. size of 8’ x 8’ with steel collapsible poles 01 pc22 Puncher, Heavy duty Stapler & Staple puller 01 ea23 White board, at least size 2’ x 3’, with white board marker & eraser 01 ea24 Desk with drawers and swivel chair 01 ea25 Logbooks for all assigned Posts 01 ea26 Bomb sniffing Canine units Certified by PNP SAGSD, with licensed Handlers 05

SCOPE OF WORKS













a) Guards must be physically and mentally fit;b) Guards must be at least 5’4” in height;c) Guards must be at least 21 but not more than 40 years of age; d) Guards must have at least six (6) months experience as Security Guard;e) Guards must be College level or had 2 years in College;f) Guards must have undergone Basic Security Training from reputable institution

authorized or accredited by PNP Security Agency and Guard Supervision Division(SAGSD);

g) Guards must have a valid Security Guards License issued by PNP SAGSDh) Guards with any history of drugs, violence of any type including deadly weapons violation,



j) Guards must have the necessary public relations & effective communication skills to dealwith employees and customers in a professional & courteous manner. They mustmaintain poise, self-control, discipline, tact, diplomacy and mature judgment understressful situations.

k) Guards must have a valid license to operate hand-held or base radios;l) Guards must have valid Driver’s License (for Vehicle/Motorcycle Patrol units);m) All Guard Supervisors to be fielded by the Agency must be a college graduate, must have

at least three (3) years security related experience, possess a valid driver’s license, andmust have a Security Officer’s license issued by PNP SAGSD.

B. OBLIGATIONS AND RESPONSIBILITY OF THE AGENCY

The winning Supplier or Agency must have a Branch Office located inside Clark Freeport Zoneor within Region-3 prior the start of the contract. The Agency must secure a Certificate ofAccreditation with CDC PSD upon receiving the contract of security services. The Agency mustprovide all the equipment indicated in the CDC Minimum Required Equipment (Section VI & VIIof the Bidding Documents) prior the start of the contract. In addition, the Agency must complywith the following obligations and responsibilities:

1) The Agency shall assume all loses in their areas of responsibility due to theft/pilferagesand

2) negligence of their security guards. Serious violation of CDC Security policies, rules and 3) regulations shall be sufficient to terminate the contract immediately and initiate legal

action 4) as warranted.5) Being the employer, the Agency shall assume full responsibility for the acts of its Security 6) Guards during the performance of their duties.7) The Agency must cooperate with CDC Public Safety Department’s official investigation of

any 8) suspected criminal activity or in case of theft or similar incidents in their assigned area.9) The Agency shall be responsible for the safety of their Security Guards in the

performance of 10) their duties in providing security services to the Client (CDC);11) The Agency shall provide the total number of guards required in its assigned area every

shift;12) The Agency must provide at least twenty (20) relievers for his specific Sector or area;13) The Agency must provide each Guard with one set of handcuff, baton, flashlight &

raincoat;14) The Agency must provide each Guard on posts with firearm and hand-held radios;15) The Agency must provide each Guard with at least two (2) complete sets of Security

Guard’s uniform;16) The Agency must provide all equipment indicated in the Duty Rosters in every shift and

shall 17) immediately replace any equipment found to be defective or inoperative.18) All Security Guards equipment, tools and materials should conform to the applicable 19) standards and must be covered with appropriate and valid licenses & documents

particularly 20) for issued firearms, hand-held radios, vehicles, etc.21) 13) The Agency must provide at least four (4) qualified & licensed Security Officers who

will 22) supervise and oversee the Guards in their assigned Sector.23) The Agency shall have at least three (3) reserved Lady Guards ready for posting at



25) The Agency must ensure that Security Guards to be provided to the client shall undergoand passed the Physical & Medical Examination at CDC Health Office. Guards shallsubmit to the CDC Physician their chest X-ray P.A film result size 11x14 priorphysical examination.

26) The Agency must provide trustworthy, efficient & reliable Security Guards.27) The Agency must ensure that the Guards to be posted at CDC have valid clearances

from 28) the National Bureau of Investigation (NBI), Phil. National Police, Regional or Municipal

Trial 29) Courts where they reside, Barangay and PSD Police Clearance. Copies of the said 30) clearances shall be included in their individual Personnel Folder to be submitted at PSD.31) A Summary Inspection & Inventory Report of all Vehicles, Firearms & Equipment of the Agency shall be submitted every shift daily to PSD Manager for monitoring.













E. SCHEDULE OF WORK

The winning bidder shall commence with the work on the date specified in the contract for aperiod of three (3) years. The contract may be extended or renewed when the exigency of theservice so requires provided that the Agency has had an exemplary performance and providedfurther, that the extension is approved in writing by the approving authority of the contract.

The winning Supplier (Security Agency) for SECTOR - 2 shall provide a total of Ninety (90)Security Guards for Thirty (30) Posts. The schedule of work of Security Guards shall be eight (8)hours per shift, 24 hours a day, seven (7) days/week including weekends and Holidays for allCDC Buildings and Facilities. Duty Hours shall be from 0700H – 1500H (Dayshift), 1500H –2300H (Swingshift) and 2300H - 0700H (Midnight Shift). However, Security Guards must be atthe PSD Building thirty (30) minutes before the scheduled duty hours for regular Guardmountformation, inspection and briefing.



1) The Performance of the Supplier will be evaluated quarterly based on the quality ofwork

2) and its compliance with the terms and conditions of the contract.

3) Quarterly Security Contract Performance Review will be conducted to assess the performance of the Supplier in terms of Contract Compliance, ManpowerRequirements

4) Supplies Inspection, Personnel/Work Performance and other related requirementwhich will form part of the Performance Review of the Supplier.

5) Supplies, vehicles, tools and equipment shall be inspected daily to determine its 6) compliance with the contract based on submitted bids. The Daily Inventory Report

is a pre- 7) requisite to billings.

8) The Supplier shall maintain a satisfactory level of performance throughout the termof the contract. Before end of each year, the procuring entity shall conduct anassessment of the performance of the supplier based on the performance criteria.The performance criteria, to be applied shall include, among others, the following:

a. Quality of Service Deliveredb. Time Managementc. Management & Suitability of Personneld. Contract Administration and Managemente. Provision of Regular Progress Report

9) Based on its assessment, the procuring entity may pre-terminate the contract forfailure by the supplier to perform its obligations following the procedure prescribedunder GPPB Resolution 018-2004 dated 22 December 2004.

10) CDC PSD shall also provide a monitoring and inspection checklist for securityservices that shall be handled by the PSD Technical Review & AdministrativeCommittee (TRAC) which is composed of the PSD Manager, the Asst. Manager forOperations, Asst. Manager for Administration, and Head of Operations Section. PSDTRAC will take note of deficiencies and deviations from the required results, and shallprovide rating for the conditions of all items of work in the checklist.



a. Operational Vehicles, Tools and Equipment b. Attendance of Personnel c. Discrepancy or losses on Assigned Posts





I. METHOD OF PAYMENT

Payment shall be made on a Semi-Monthly Basis and shall be based on the actualnumber of personnel deployed as verified and certified by CDC PSD.

Payroll of personnel shall be based on the following cut-off: 11-25th of the month and 26-10th of the month

The Supplier shall open an ATM Payroll account with CDC Accredited Banks upon thestart of the contract for all of its hired personnel posted at CDC PSD

The semi-monthly supplier’s billing will be based on the semi-monthly contract less thesemi-monthly payroll of the personnel for the project

To ensure continuous compliance of the Supplier on its legal obligations, authenticatedcopies of Official Receipts of monthly payments made to SSS, PAG-IBIG, PhilHealth andBIR shall be required from the Supplier during submission of billing statement to CDC

I. SITE INSPECTION

Before submitting their bid, the bidder is expected to have thoroughly familiarized himself withthe site or Sector. The bidder shall submit a letter requesting for a site inspection indicating thedate and time for the same. In the conduct of a site inspection, the bidder shall be accompaniedby an authorized officer to be designated by the PSD Manager or his authorized representative.



The winning Supplier (Security Agency) for SECTOR – 2 shall provide a total of Ninety (90)Security Guards for Thirty (30) Posts. All Security Guards posted at CDC PSD must strictlyfollow the Eleven General Orders, Code of Conduct and Code of Ethics as stated in the RA 5487and must comply with all the specific instructions required in their assigned post.

POST LOCATION

1. SHIFT SUPERVISOR2. RADIO OPERATOR3. CLARK POWER CORPORATION (ECP)4. CLARK POLYTECHNIC GATE5. QTRS #1110 – 1120 (BIKE PATROL)6. QTRS # 1512 – 1520 (BIKE PATROL)7. FM HILL – CM RECTO/ A. SANTOS INTERSECTION (MC PATROL)8. REDWOOD VILLAS ECP9. GUMAIN ST. – ABACAN STREET (REDWOOD)10. RIO DE PAMPANGA STREET (MC PATROL)11. COASTAL GATE12. MANUKAN PEDESTRIAN GATE13. DIAMOND ASIA STORAGE (SAMPAGUITA)14. DIAMOND ASIA HOUSING (BIKE PATROL)15. MCO BUILDING & CHAPEL 2 (BIKE PATROL)16. CDC WAREHOUSE #2 OLD DFP17. ONE STOP SHOP BLDG18. FORMER JADE DFS BLDG19. FORMER LAS VEGAS DFS & MARSHALL DFS BLDGS20. CRL BLDG & SEMI-RECYCLING21. FORMER ARCADIA BUILDING22. BLDG 7373 - FOUR SEASONS INTERSECTION (MC PATROL)23. FORMER JC MALL DFS BLDG24. FORMER PUREGOLD CENTRAL WAREHOUSE25. FORMER LYNA BUILDING26. FORMER DUTY FREE FIRST SUPERSTORE BLDG27. E QUIRINO, J ABAD SANTOS – TRUE NORTH GATE (MC PATROL)28. FORMER TRUE NORTH TEE HOUSE29. CM RECTO – GIL PUYAT INTERSECTION (TRAFCON)30. TANK - 9 PTT COASTAL

SECTOR 3



Manpower Qualification Requirements as stated in Tech’l Specifications87 Guards

01 .38 cal. Revolver not less than 4” barrel length, legitimate brand 20 pcs.02 Brand new FB type Sector Patrol Vehicle, white in color, with one long strobe

lights on top, at least 16 seating capacity, with “CDC SECURITY” markings onfront, sides, and back (8” long, red letters), with siren & PA system

01 unit

03 Brand new Motorcycles, 155 cc (2 wheels), White in color, 4 stroke, with rearblue strobe light, blinker & siren, windshield marked w/ 6” long “CDCSECURITY”, red letters), with front/rear crash guards & luggage boxes

08 units

04 Standard Office Manual Typewriter (brand new); ribbon type 01 unit05 UHF Hand-Held Radios with valid licenses 29 pcs.06 UHF Base Radio with own Power Antennae & 12 volts battery 01 unit07 Power Supply for own base radio 01 unit08 M12 Gauge Shotgun with sling and basic load ammunition 09 pcs.09 Metal Detectors, 9v Battery, 2KH2 audio frequency, 95 KH2 Operating frequency,

6 to 10 VDC, with audio & light alert 02 units

10 Binoculars, all weather type, min. 500m distance capacity 08 units11 Brand New Mountain Bikes, at least size 26” 02 units12 Underchassis Mirror with handle, heavy duty & all weather 03 units13 Radio battery chargers for hand-held radios 29 pcs.14 Brand New spare radio batteries 29 pcs.15 Brand New Reflectorized Traffic Vest, all weather, marked with “SECURITY” 10 pcs.16 Six Wheeler posting truck vehicle, at least 21 seating capacity, with seats on

sides, tarpauline cover, and rear steel ladder, marked with “SECURITY” on thefront, sides and rear (8” long, white letters)

01 unit

17 Bullhorn/Megaphone battery operated 01 pc.18 Portable spotlights, all weather, rechargeable 6V battery or higher 02 pcs.19 Wooden Batons (on stand-by), at least 3 feet long 10 pcs.20 Water jug/cooler, min. of five gallons 01 pc.21 Portable Tent/Canvass, min. size of 8’ x 8’ with steel collapsible poles 01 pc.22 Puncher, Heavy duty Stapler & Staple puller 01 ea23 White board, at least size 2’ x 3’, with white board marker & eraser 01 ea24 Desk with drawers and swivel chair 01 ea25 Logbooks for all assigned Posts 01 ea26 Bomb sniffing Canine units Certified by PNP SAGSD, with licensed Handlers 05

SCOPE OF SERVICES













a) Guards must be physically and mentally fit;b) Guards must be at least 5’4” in height;c) Guards must be at least 21 but not more than 40 years of age; d) Guards must have at least six (6) months experience as Security Guard;e) Guards must be College level or had 2 years in College;f) Guards must have undergone Basic Security Training from reputable institution

authorized or accredited by PNP Security Agency and Guard Supervision Division(SAGSD);

g) Guards must have a valid Security Guards License issued by PNP SAGSDh) Guards with any history of drugs, violence of any type including deadly weapons violation,



j) Guards must have the necessary public relations & effective communication skills to dealwith employees and customers in a professional & courteous manner. They mustmaintain poise, self-control, discipline, tact, diplomacy and mature judgment understressful situations.

k) Guards must have a valid license to operate hand-held or base radios;l) Guards must have valid Driver’s License (for Vehicle/Motorcycle Patrol units);m) All Guard Supervisors to be fielded by the Agency must be a college graduate, must have

at least three (3) years security related experience, possess a valid driver’s license, andmust have a Security Officer’s license issued by PNP SAGSD.

B. OBLIGATIONS AND RESPONSIBILITY OF THE AGENCY

The winning Supplier or Agency must have a Branch Office located inside Clark Freeport Zoneor within Region-3 prior the start of the contract. The Agency must secure a Certificate ofAccreditation with CDC PSD upon receiving the contract of security services. The Agency mustprovide all the equipment indicated in the CDC Minimum Required Equipment (Section VI & VIIof the Bidding Documents) prior the start of the contract. In addition, the Agency must complywith the following obligations and responsibilities:

2) The Agency shall assume all loses in their areas of responsibility due to theft/pilferages and negligence of their security guards. Serious violation of CDC Security policies, rules and regulations shall be sufficient to terminate the contract immediately and initiate legal action as warranted.5) Being the employer, the Agency shall assume full responsibility for the acts of its Security Guards during the performance of their duties.6) The Agency must cooperate with CDC Public Safety Department’s official investigation of

any suspected criminal activity or in case of theft or similar incidents in their assigned area.7) The Agency shall be responsible for the safety of their Security Guards in the performance

of their duties in providing security services to the Client (CDC);6) The Agency shall provide the total number of guards required in its assigned area every shift;7) The Agency must provide at least twenty (20) relievers for his specific Sector or area;8) The Agency must provide each Guard with one set of handcuff, baton, flashlight & raincoat;9) The Agency must provide each Guard on posts with firearm and hand-held radios;10) The Agency must provide each Guard with at least two (2) complete sets of SecurityGuard’s uniform;11) The Agency must provide all equipment indicated in the Duty Rosters in every shift andshall immediately replace any equipment found to be defective or inoperative.12) All Security Guards equipment, tools and materials should conform to the applicable standards and must be covered with appropriate and valid licenses & documentsparticularly for issued firearms, hand-held radios, vehicles, etc.13) The Agency must provide at least four (4) qualified & licensed Security Officers who will supervise and oversee the Guards in their assigned Sector.19) The Agency shall have at least three (3) reserved Lady Guards ready for posting at



21) The Agency must ensure that Security Guards to be provided to the client shall undergoand passed the Physical & Medical Examination at CDC Health Office. Guards shall submitto the CDC Physician their chest X-ray P.A film result size 11x14 prior physicalexamination.

22) The Agency must provide trustworthy, efficient & reliable Security Guards.23) The Agency must ensure that the Guards to be posted at CDC have valid clearances from the National Bureau of Investigation (NBI), Phil. National Police, Regional or Municipal Trial Courts where they reside, Barangay and PSD Police Clearance. Copies of the said clearances shall be included in their individual Personnel Folder to be submitted at PSD.17) A Summary Inspection & Inventory Report of all Vehicles, Firearms & Equipment of the

Agency shall be submitted every shift daily to PSD Manager for monitoring.













E. SCHEDULE OF WORK

The winning bidder shall commence with the work on the date specified in the contract for aperiod of three (3) years. The contract may be extended or renewed when the exigency of theservice so requires provided that the Agency has had an exemplary performance and providedfurther, that the extension is approved in writing by the approving authority of the contract.

The winning Supplier (Security Agency) for SECTOR - 3 shall provide a total of Eighty-Seven(87) Security Guards for Twenty-Nine (29) Posts. The schedule of work of Security Guards shallbe eight (8) hours per shift, 24 hours a day, seven (7) days/week including weekends andHolidays for all CDC Buildings and Facilities. Duty Hours shall be from 0700H – 1500H(Dayshift), 1500H – 2300H (Swingshift) and 2300H - 0700H (Midnight Shift). However, SecurityGuards must be at the PSD Building thirty (30) minutes before the scheduled duty hours forregular Guardmount formation, inspection and briefing.



1) The Performance of the Supplier will be evaluated quarterly based on the quality ofwork

2) and its compliance with the terms and conditions of the contract.

3) Quarterly Security Contract Performance Review will be conducted to assess the performance of the Supplier in terms of Contract Compliance, ManpowerRequirements

4) Supplies Inspection, Personnel/Work Performance and other related requirementwhich will form part of the Performance Review of the Supplier.

5) Supplies, vehicles, tools and equipment shall be inspected daily to determine its 6) compliance with the contract based on submitted bids. The Daily Inventory Report

is a pre- 7) requisite to billings.

8) The Supplier shall maintain a satisfactory level of performance throughout the termof the contract. Before end of each year, the procuring entity shall conduct anassessment of the performance of the supplier based on the performance criteria.The performance criteria, to be applied shall include, among others, the following:

a. Quality of Service Deliveredb. Time Managementc. Management & Suitability of Personneld. Contract Administration and Managemente. Provision of Regular Progress Report

9) Based on its assessment, the procuring entity may pre-terminate the contract forfailure by the supplier to perform its obligations following the procedure prescribedunder GPPB Resolution 018-2004 dated 22 December 2004.

10) CDC PSD shall also provide a monitoring and inspection checklist for securityservices that shall be handled by the PSD Technical Review & AdministrativeCommittee (TRAC) which is composed of the PSD Manager, the Asst. Manager forOperations, Asst. Manager for Administration, and Head of Operations Section. PSDTRAC will take note of deficiencies and deviations from the required results, and shallprovide rating for the conditions of all items of work in the checklist.



a. Operational Vehicles, Tools and Equipment

b. Attendance of Personnel c. Discrepancy or losses on Assigned Posts





J. METHOD OF PAYMENT Payment shall be made on a Semi-Monthly Basis and shall be based on the actual

number of personnel deployed as verified and certified by CDC PSD. Payroll of personnel shall be based on the following cut-off: 11-25th of the month and 26-

10th of the month The Supplier shall open an ATM Payroll account with CDC Accredited Banks upon the

start of the contract for all of its hired personnel posted at CDC PSD The semi-monthly supplier’s billing will be based on the semi-monthly contract less the

semi-monthly payroll of the personnel for the project To ensure continuous compliance of the Supplier on its legal obligations, authenticated

copies of Official Receipts of monthly payments made to SSS, PAG-IBIG, PhilHealth andBIR shall be required from the Supplier during submission of billing statement to CDC

I. SITE INSPECTIONBefore submitting their bid, the bidder is expected to have thoroughly familiarized himself withthe site or Sector. The bidder shall submit a letter requesting for a site inspection indicating thedate and time for the same. In the conduct of a site inspection, the bidder shall be accompaniedby an authorized officer to be designated by the PSD Manager or his authorized representative.



The winning Supplier (Security Agency) for SECTOR – 3 shall provide a total of Eighty-Seven(87) Security Guards for Twenty-Nine (29) Posts. All Security Guards posted at CDC PSD muststrictly follow the Eleven General Orders, Code of Conduct and Code of Ethics as stated in theRA 5487 and must comply with all the specific instructions required in their assigned post.

POST LOCATION

1. SHIFT SUPERVISOR2. RADIO OPERATOR3. SDD BUILDINGS (MC PATROL)4. SDD TRNG CTR/CAFETERIA/CDC QTRS/ADMIN BLDG5. SACOBIA BRIDGE – CAT’S EYE6. CAT’S EYE TOWER7. MCL / ECP8. BPI BUILDING

9. SACOBIA BRIDGE ENTRY CONTROL POINT10. NEGRITO GATE11. MABALACAT GATE (INBOUND)12. MABALACAT GATE (OUTBOUND)13. CREEKSIDE ROAD – 1 (MC PATROL)14. FOUR SEASONS-AMMO DUMP/GIL PUYAT (MC PATROL)15. AMMO DUMP – MABALACAT GATE/GIL PUYAT (MC PATROL)16. BLDG 1708 FORMER TECOM17. KAMIKAZE MARKER / DOLORES DIKE18. CLARK BALAS19. CM RECTO – A SANTOS INT. – JP RIZAL (BIKE PATROL) 20. MIMOSA BRIDGE - CM RECTO – J ABAD SANTOS (MC PATROL)21. GIL PUYAT – PANDAY PIRA INTERSECTION (TRAFCON)22. SACOBIA BRIDGE – EXPO BACK TOWER/ P BALAGTAS (MC

PATROL)23. P BALAGTAS - KNOCKDOWN WALL 24. CELL SITE - BOQ BARRACKS/ P BALAGTAS (MC PATROL)25. GIL PUYAT SAMPO – NEGRITO GATE – P. PIRA – HOMESHUN (MC

PATROL)26. BLDG 1804 / OUTBACK27. FORMER USAF HOSPITAL/CREEKSIDE ROAD -2 (BIKE PATROL)28. CDC WAREHOUSE – 1/ BLDG 540929. GATE - 14