city of el campo, tx
TRANSCRIPT
CITY OF EL CAMPO, TX
REGULAR MEETING CITY COUNCIL
Agenda February 27, 2017 – 6:30 PM
315 East Jackson Street - City Council Chambers
City of El Campo, TX Page 1 Updated 2/24/2017 9:12 AM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE AND INVOCATION
3. PROCLAMATION
1. Fair Housing Proclamation
4. PUBLIC COMMENTS
At this time, any person with city-related business, not scheduled on the agenda, may speak to the City Council. In
compliance with the Texas Open Meetings Act, the City Council is limited to making a statement of specific factual
information in response to the inquiry, or reciting existing policy, but may not discuss, deliberate, or take any action
on any item. Each speaker will be limited to 3 minutes. The issue may be placed on a future agenda for
consideration.
5. CONSIDERATION OF AND ACTION ON MINUTES
1. City Council - Regular Meeting - Feb 13, 2017 6:30 PM
6. CONSIDERATION OF AND ACTION ON
1. RESOLUTION NO. R2017-04 Authorizing the Special Response Team Rapid Deployment Vehicle
Project
2. RESOLUTION NO.R2017-05 Authorizing the Evidence Room Storage and Organization Project
3. RESOLUTION NO. R2017-06 - Supporting the tax cap increase for ESD#1
4. ECVFD Quarterly Report
5. Civic Center Operations Contract, 2017-2021
6. Aquatic Center Financial History
7. Skate park information
8. RESOLUTION NO. R2017-07 Regarding Civil Rights Process for TCF grant application
9. RESOLUTION NO. R2017-08 Designating Authorized Signatories for Contractual Documents
7. CLOSED SESSION
1. Closed Session pursuant to Section 551.072 of the Texas Government Code will retire into closed session
for the purpose of deliberations about the purchase, lease, exchange or value of Real Property - W. Jackson
St. & Monseratte St. and Section 551.074 of the Texas Government Code to hear a complaint or charge
against an officer or employee - City Manager
8. TAKE ACTION AS NECESSARY
Agenda City Council February 27, 2017
City of El Campo, TX Page 2 Updated 2/24/2017 9:12 AM
9. ADJOURNMENT
Agenda Approved for Publication
By City Manager Mindi Snyder ____________________________________________
In compliance with the Americans with Disabilities Act, the City of El Campo will provide reasonable
accommodations for disabled person attending City Council meetings. Requests should be received at least 24 hours
prior to the scheduled meeting, by contacting City Hall at 979-541-5000, or by FAX at
979-543-0027.
City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Administration El Campo, TX 77437 Category: Proclamation
Prepared By: Mindi Snyder
SCHEDULED Initiator: Admin Manager
Sponsors:
PROCLAMATION (ID # 1609) DOC ID: 1609
Updated: 2/23/2017 12:43 PM by Mindi Snyder Page 1
Fair Housing Proclamation
As a requirement for grant funding, the City of El Campo is proclaiming March as Fair Housing Month.
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A1014
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09/01/2016
Resolution No.R2017-07 Regarding Civil Rights
The City of El Campo, Texas
Whereas, the City of El Campo, Texas, (hereinafter referred to as “City of El Campo) has been awarded TxCDBG funding through a TxCDBG grant from the Texas Department of Agriculture (hereinafter referred to as “TDA”);
Whereas, the City of El Campo, in accordance with Section 109 of the Title I of the Housing and Community Development Act. (24 CFR 6); the Age Discrimination Act of 1975 (42 U.S.C. 6101-6107); and Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and for construction contracts greater than $10,000, must take actions to ensure that no person or group is denied benefits such as employment, training, housing, and contracts generated by the CDBG activity, on the basis of race, color, religion, sex, national origin, age, or disability;
Whereas, the City of El Campo, in consideration for the receipt and acceptance of federal funding,agrees to comply with all federal rules and regulations including those rules and regulations governing citizen participation and civil rights protections;
Whereas, the City of El Campo, in accordance with Section 3 of the Housing and Urban Development Act of 1968, as amended, and 24 CFR Part 135, is required, to the greatest extent feasible, to provide training and employment opportunities to lower income residents and contract opportunities to businesses in the TxCDBG project area;
Whereas, the City of El Campo, in accordance with Section 104(1) of the Housing and Community Development Act, as amended, and State’s certification requirements at 24 CFR 91.325(b)(6), must adopt an excessive force policy that prohibits the use of excessive force against non-violent civil rights demonstrations;
Whereas, the City of El Campo, in accordance with Section 504 of the Rehabilitation Act of 1973, does not discriminate on the basis of disability and agrees to ensure that qualified individuals with disabilities have access to programs and activities that receive federal funds; and
Whereas, the City of El Campo, in accordance with Section 808(e)(5) of the Fair Housing Act (42 USC 3608(e)(5)) that requires HUD programs and activities be administered in a manner affirmatively to further the policies of the Fair Housing Act, agrees to conduct at least one activity during the contract period of the TxCDBG contract, to affirmatively further fair housing;
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAMPO,TEXAS, THAT THE CITY OF EL CAMPO ADOPTS/REAFFIRMS THE FOLLOWING:
1. Citizen Participation Plan and Grievance Procedures (Form A1013); 2. Section 3 Policy (Form A1002);3. Excessive Force Policy (Form A1003);4. Section 504 Policy and Grievance Procedures (Form A1004); and5. Fair Housing Policy (Exhibit 1015).
Passed and approved this 27th day of February, 2017.
Randy Collins, MayorSignature of Elected Official Printed Name of Elected Official
City of El Campo
Date: February 27, 2017
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CITY OF EL CAMPO, TX
REGULAR MEETING CITY COUNCIL
Minutes February 13, 2017 – 6:30 PM
315 East Jackson Street - City Council Chambers
City of El Campo, TX Page 1 Updated 2/17/2017 2:22 PM
1. CALL TO ORDER
Mayor Randy Collins called the meeting to order at 6:30 PM.
Attendee Name Title Status Arrived
Richard Young Mayor Pro Tem Present
Randy Collins Mayor Present
Steven Ward Councilman Present
Gloria Harris Councilwoman Present
Tommy Hitzfeld Councilman Present
Ed Erwin Councilman Present
Anisa Longoria Vasquez Councilwoman Present
City Employees Present: Acting City Attorney Richard Kerzee; City Manager Mindi Snyder; Police Chief
Terry Stanphill; EMS Chase Nielsen; Human Resource Director Rene Garcia; Community Services Director
Chris Barbee; Building Official Liz Staff; Planning Director Penny Hornsby; Finance Director Courtney Sladek
and City Secretary Cindy Cerny.
Media Present: Shannon Crabtree with the El Campo Leader-News.
Guests Present: Hubert Kaiser; Charles Jolivette; Charles Jolivette, Jr.; Charmance Jolivette; Corine Jolivette
and Eric A. Matak.
2. PLEDGE OF ALLEGIANCE AND INVOCATION
Mayor Collins led the Pledge of Allegiance and Mayor Pro Tem Young followed with the Invocation.
3. PUBLIC COMMENTS
At this time, any person with city-related business, not scheduled on the agenda, may speak to the City Council. In
compliance with the Texas Open Meetings Act, the City Council is limited to making a statement of specific factual
information in response to the inquiry, or reciting existing policy, but may not discuss, deliberate, or take any action
on any item. Each speaker will be limited to 3 minutes. The issue may be placed on a future agenda for
consideration.
Mayor Collins noted that there were no comments at this time.
4. CONSIDERATION OF AND ACTION ON MINUTES
1. City Council - Regular Meeting - Jan 23, 2017 6:30 PM
Councilwoman Harris made a MOTION to approve the minutes of the Regular City Council meeting of
January 23, 2017 as presented.
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Gloria Harris, Councilwoman
SECONDER: Tommy Hitzfeld, Councilman
AYES: Young, Collins, Ward, Harris, Hitzfeld, Erwin, Vasquez
5. CONSIDERATION OF AND ACTION ON
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1. Skate Park Presentation
City Manager Snyder noted that Corine Jolivette had contacted Councilman Ward on behalf of her son,
Charmance, concerning the possibility of the City building a Skate Park in late November. Community
Services Chris Barbee got involved as well. Snyder stated that Charmance and his family were present to
address Council.
Community Services Director Barbee noted that a skate park was brought before Council approximately 6 years
ago. The subject has been discussed several times. He added that he has been communicating with American
Ramp Company. If a slab is present, the company can sell skate park features that can be bolted down. They
are heavy duty. Palacios, Victoria, Brownwood and Bay City all have a skate park. Barbee added that they are
fairly economical. He continued to say that it took a great deal of courage for a young man like Charmance, to
contact Council regarding a skate park.
Charmance addressed Council by stating that he was 12 years old and in the 7th grade. He added that the City
of El Campo needed a skate park and that it had 2 benefits: 1) it has significant mental health benefits adding
that the complexity of performing tricks on a skateboard improves brain function at a fundamental level and
stimulates new cell growth in the brain. He added that kids could do it on their own time and it doesn't require a
coach. Secondly, 2) a skate park would reduce damage to private property. It would be a win win situation
because skateboarders would have a safe place to pursue their passion. Also, law enforcement and community
members would not have to keep running kids off of private property.
Council and the audience applauded Charmance for his presentation.
Councilman Ward stated that Barbee said there is a piece of property off of Monseratte St that could possibly be
used for a skate park. He added that Councilwoman Harris suggested using the slab on 2nd St (West Second St.
Park). Ward continued to ask if the City would get behind the project. He added that Corine Jolivette had
agreed to fundraise and Ward said an LCRA Grant may be a possibility as well. The City can start as little or as
big as it wants and it is a very inexpensive project in comparison to some that have been done. Ward added that
the City could budget some of the funds too. This could provide the least burden on the City and provide a
benefit back.
Councilwoman Harris said that a skate park has come before Council in the past. A petition was presented and
the group was led by a woman (couldn't remember her name).
Finance Director Sladek stated that her name was Terri Jones.
Harris said that Attorney Collins was going to look into whether the City could use the West 2nd Street Park
since it was funded with a Community Development Block Grant.
Barbee stated it was a Parks & Wildlife Grant.
Harris stated that a liability issue was also mentioned at that time and then the subject was more or less dropped.
Harris added that she believed that Bobby Perez was on Council at that time.
Mayor Collins stated that Paul Soechting would have been the Mayor at that time.
Shannon Crabtree with the Leader-News stated that she believed the Mayor was Kenny Martin when the skate
park was brought up.
Harris added that the group wanted the skate park closer to Middle School or the High School at that time.
Councilwoman Vasquez asked if the skate park could be put back on the agenda so that the questions brought
up could be answered.
Harris suggested searching the minutes.
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Councilman Erwin suggested getting a map of all the property owned by the City to determine a location.
Snyder replied that was possible.
Mayor Pro Tem Young noted that a project like this would take a large number of people to back it and not just
expecting the City to take care of it.
Mayor Collins agreed with Harris and Young on their ideas. He recommended contacting Civic Organizations
to help with the funding.
Collins noted that it took a lot of guts for a 7th grader to come before Council. He also said the City does not
have a whole lot of money to spend at this time. He thanked Charmance & his family for coming.
RESULT: NO ACTION REQUIRED
2. Update on the Rail Spur
City Manager Snyder noted that there was currently no new updates on the Rail Spur. She added that they are
still working on Phase 2 of the environmental.
RESULT: NO ACTION REQUIRED
3. Update on Downtown Dinner
Finance Director Sladek noted that 7 food trucks are coming to the Downtown Dinner on March 28, 2017.
Chris Barbee has sold 66 tickets so far and the City Intern will be working on sales as well. Some bands have
been booked for the occasion. Sladek added that the Civic Center has been booked for backup in case of
unfavorable weather conditions. The tickets are $5/seat and money will be used to fund advertising for the
event. There seems to be a great deal of excitement over the dinner.
Councilwoman Vasquez asked if the Chamber has offered to take part in the event.
Sladek replied that she had not approached them.
She noted that tickets are available at City Hall.
Mayor Collins and Councilwoman Vasquez stated that they hoped the Chamber would help out with this event
if there is another in the future.
Sladek thanked Buiding Official Liz Staff and Police Chief Terry Stanphill for their efforts in getting this event
scheduled. She added that the idea was taken from the City of Lufkin. City Manager Snyder learned of
Lufkin's event at a City Manager's Study Group.
RESULT: NO ACTION REQUIRED
4. FY18 Budget Calendar
City Manager Snyder noted that the Budget Calendar was included in the Agenda Packet for Informational
Purposes.
RESULT: NO ACTION REQUIRED
5. Quarterly Report - Departmental Report
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City Manager Snyder noted that Finance Director Sladek had included the Quarterly Departmental Reports for
Council.
RESULT: NO ACTION REQUIRED
6. Update on the Public Safety Building
Mayor Collins noted that he wanted this item on the agenda to get some figures since the building is almost
complete.
Snyder noted there is approximately $44,000 remaining to be disbursed. If this money is not needed, it can be
paid on the bonds as a debt payment.
Councilman Erwin asked if the demo was included.
Snyder noted that it was.
Councilman Ward noted that the road was not included.
Snyder replied that it was paid out of fund balance.
RESULT: NO ACTION REQUIRED
7. DOC-2017-10 Interlocal Agreement with Wharton County for Tres Palacios Creek Drainage Project
City Manager Snyder noted that since the item was not approved by the County at the time of the last City
Council meeting was included again. Additionally, the proposed Interlocal Agreement was not included in the
agenda packet at the last meeting so it is being presented again for your consideration. The only change
involved the description of where the project limits were and the new map is included as well. Staff does
recommend approval.
Snyder added that the County approved the Interlocal this morning with no changes.
Public Works Director Clay Harris noted that the goal is to advertise this week. Pre-bid is set for February
23rd.
Mayor Pro Tem Young made a MOTION to approve the Interlocal Agreement with Wharton County for the
Tres Palacios Creek Drainage Project as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Richard Young, Mayor Pro Tem
SECONDER: Ed Erwin, Councilman
AYES: Young, Collins, Ward, Harris, Hitzfeld, Erwin, Vasquez
8. Update on Employee Retreat
Snyder noted the City's planning team has been working very hard to put this first time event together and just
wanted to make sure that all are aware of employees' efforts and are making plans to attend. Of course, if you
can't make it for the entire day, please do try to be there for the City Council Panel which Joe Gonzalez will
facilitate for us. We really want this to be a great experience for our team members that do not get to travel to
training as well as a showcase of what they all do. This is intended to carry on the leadership training that we
have been working on over the past few years based on John C. Maxwell's "The 5 Levels of Leadership." The
better we function as a team, the better able we are to carry out our mission which is “The City of El Campo will support the quality of life, community character, and economic opportunity for all residents
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through the provision of efficient and effective public services, public safety, economic development and fiscal responsibility.” Snyder also thanked Council for their service to the citizens of the City of El Campo in setting the policy that it
strives to uphold on a daily basis.
Registration begins at 8:30 a.m. and the council panel is scheduled around 9:20 a.m.
RESULT: NO ACTION REQUIRED
6. ADJOURNMENT
There being no further business, Mayor Collins adjourned the meeting at 7:15 PM.
Attest:
______________________________ ____________________________
Cindy Cerny, City Secretary Randy Collins, Mayor
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City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Administration El Campo, TX 77437 Category: Resolution
Prepared By: Mindi Snyder
SCHEDULED Initiator: Admin Manager
Sponsors:
MEETING TOPIC (ID # 1601) DOC ID: 1601
Updated: 2/21/2017 2:28 PM by Mindi Snyder Page 1
RESOLUTION NO. R2017-04 Authorizing the Special Response Team Rapid Deployment Vehicle Project
Officer Justin Soza has prepared the attached Resolution No. R2017-04 requesting that the Special Response Team
Rapid Deployment Vehicle Project be operated for the 2017 funding cycle. There are no matching funds required
for this grant and staff recommends approval as presented.
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RESOLUTION NO. R2017-04
CITY OF EL CAMPO, TEXAS
A RESOLUTION OF THE CITY COUNCIL OF EL CAMPO, TEXAS,
AUTHORIZING THAT THE SPECIAL RESPONSE TEAM RAPID
DEPLOYMENT VEHICLE PROJECT BE OPERATED FOR THE 2017
FUNDING CYCLE; AND AUTHORIZING THE MAYOR TO ACT AS THE
CITY’S AUTHORIZED OFFICIAL AND AUTHORIZED
REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY’S
PARTICIPATION IN THE GRANT PROGRAM
WHEREAS, the City Council of El Campo, TX finds it in the best interest of the
citizens of El Campo, TX that the Special Response Team Rapid Deployment
Vehicle Project be operated for the 2017 funding cycle; and
WHEREAS, the City Council of El Campo, TX understands there are no
matching funds for the said project as required by the Office of the Governor,
Homeland Security division, grant application, and
WHEREAS, the City Council of El Campo, TX agrees that in the event of loss or
misuse of the Homeland Security Division funds, the City Council of El Campo,
TX assures that the funds will be returned to the Homeland Security Grant
Division in full.
WHEREAS, the City Council of El Campo, TX designates the Mayor as the
grantee’s authorized official. The authorized official is given the power to apply
for, accept, reject, alter or terminate the grant on behalf of the applicant agency.
NOW THEREFORE, BE IT RESOLVED that the City Council of El Campo,
TX approves submission of the grant application for the Special Response Team
Rapid Deployment Vehicle Project to the Office of the Governor, Homeland
Security Grant Division.
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Signed by:
CITY OF EL CAMPO, TEXAS
___________________________________
Randy Collins, Mayor
Passed and Approved this _____ of ______________, 2017.
Grant Number: 3319201
ATTEST:
____________________________________
Mindi Snyder, City Manager
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City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Administration El Campo, TX 77437 Category: Resolution
Prepared By: Mindi Snyder
SCHEDULED Initiator: Admin Manager
Sponsors:
RESOLUTION (ID # 1602) DOC ID: 1602
Updated: 2/21/2017 2:25 PM by Mindi Snyder Page 1
RESOLUTION NO.R2017-05 Authorizing the Evidence Room Storage and Organization Project
Officer Jennifer Mican has prepared the attached Resolution No. R2017-05 authorizing that the evidence room
storage and organization project be operated for the 2017 funding cycle. There is no matching fund requirement for
this grant. Staff recommends approval of Resolution No. R2017-05 as presented.
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RESOLUTION NO. R2017-05
CITY OF EL CAMPO, TEXAS
A RESOLUTION OF THE CITY COUNCIL OF EL CAMPO, TEXAS,
AUTHORIZING THAT THE EVIDENCE ROOM STORAGE AND
ORGANIZATION PROJECT BE OPERATED FOR THE 2017 FUNDING
CYCLE; AND AUTHORIZING THE MAYOR TO ACT AS THE CITY’S
AUTHORIZED OFFICIAL AND AUTHORIZED REPRESENTATIVE IN
ALL MATTERS PERTAINING TO THE CITY’S PARTICIPATION IN
THE GRANT PROGRAM
WHEREAS, the City Council of El Campo, TX finds it in the best interest of the
citizens of El Campo, TX that the Evidence Room Storage and Organization
Project be operated for the 2017 funding cycle; and
WHEREAS, the City Council of El Campo, TX understands there are no
matching funds for the said project as required by the Office of the Governor,
Justice Assistance Grant Division, grant application, and
WHEREAS, the City Council of El Campo, TX agrees that in the event of loss or
misuse of the Justice Assistance Grant Division funds, the City Council of El
Campo, TX assures that the funds will be returned to the Justice Assistance Grant
Division in full.
WHEREAS, the City Council of El Campo, TX designates the Mayor as the
grantee’s authorized official. The authorized official is given the power to apply
for, accept, reject, alter or terminate the grant on behalf of the applicant agency.
NOW THEREFORE, BE IT RESOLVED that the City Council of El Campo,
TX approves submission of the grant application for the Evidence Room Storage
and Organization Project to the Office of the Governor, Justice Assistance Grant
Division.
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Signed by:
CITY OF EL CAMPO, TEXAS
___________________________________
Randy Collins, Mayor
Passed and Approved this _____ of ______________, 2017.
Grant Number: 3081401
ATTEST:
____________________________________
Mindi Snyder, City Manager
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City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Administration El Campo, TX 77437 Category: Resolution
Prepared By: Mindi Snyder
SCHEDULED Initiator: Admin Manager
Sponsors:
MEETING TOPIC (ID # 1605) DOC ID: 1605
Updated: 2/23/2017 11:49 AM by Mindi Snyder Page 1
RESOLUTION NO. R2017-06 - Supporting the tax cap increase for ESD#1
The ECVFD has asked for the support of the City Council in the quest to increase the current tax cap of $.03/$100 of
taxable valuation to $.06/$100. The legal maximum cap is $.10/$100 but at this point they do not need to go above
$.06. Staff prepared the attached Resolution and supports the approval as presented as it a more equitable
distribution of the tax to collect from the entire tax base of ESD#1.
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RESOLUTION NO. 2017-06
A RESOLUTION OF THE CITY COUNCIL OF EL CAMPO,
TEXAS CONCERNING S U P P O R T F O R T H E I N C R E A S E
I N T H E T A X C A P F O R E S D # 1
WHEREAS, the City Council of El Campo acknowledges that the most fair and equitable manner to generate tax revenue for the service area of ESD#1 is to increase the tax cap that currently is at $.03/ $100 of taxable property to $.06/$100; and
WHEREAS, we believe our c i t y 's future prosperity relies on a high-qualityVolunteer Fire Department that is trained and has the appropriate equipment to keep all volunteers safe in order to perform the required duties; and
WHEREAS, we commend the El Campo Volunteer Fire Department for their continued commitment to protect the lives and property of West Wharton County; and
WHEREAS, we recognize and appreciate the dedication of the El Campo Volunteer Fire Department which has allowed the community to continue to grow and develop by providing a vital service to the economic development process; and
WHEREAS, we understand that the request is not to raise the tax cap to the $.10/$100 of taxable property even though that is the amount allowable under current State law; and
WHEREAS, we are aware of the current financial constraints that the El Campo Volunteer Fire Department is working within and support this effort to remain fiscally sound; therefore be it
RESOLVED that the City Council of the City of El Campo calls on the registered voters in Wharton County to consider this important issue carefully in order to adequately support the high level of service that has been maintained.
PASSED AND APPROVED on this day of , 2017.
CITY OF EL CAMPO, TEXAS
__________________________
Randy Collins, Mayor
ATTEST:
________________________
Mindi Snyder, City Manager
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City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Administration El Campo, TX 77437 Category: Report
Prepared By: Mindi Snyder
SCHEDULED Initiator: Admin Manager
Sponsors:
MEETING TOPIC (ID # 1608) DOC ID: 1608
Updated: 2/23/2017 12:35 PM by Mindi Snyder Page 1
ECVFD Quarterly Report
Jimmy George will be on hand to present this report and inform the City Council of a Public Meeting that they
intend to hold in April to inform the voters about what they will be asked to vote on.
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City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Civic Center El Campo, TX 77437 Category: Contract
Prepared By: Chris Barbee
SCHEDULED Initiator: Chris Barbee
Sponsors:
MEETING TOPIC (ID # 1590) DOC ID: 1590
Updated: 2/22/2017 3:06 PM by Chris Barbee Page 1
Civic Center Operations Contract, 2017-2021
Raul Flores and Sons has been operating the Civic Center for the past 27 years. The company's current five-year
contract expires Feb. 27. Raul Flores Jr. has submitted a five-year proposal which is in your agenda packet. We feel
Raul Flores and Sons has done an excellent job operating the Civic Center, and we get many positive comments
about the quality of service he and his staff provide to Renters. The City advertised Dec. 21 and 28, 2016 in the El
Campo Leader-News asking for Civic Center Operations bids, with bid opening set for 2 p.m. on Jan. 4, 2017. Raul
Flores and Sons was the lone bidder. Therefore, staff recommends approval of the five-year proposal submitted by
Raul Flores and Sons. These funds are included in the FY17 budget.
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City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Aquatic Center Board El Campo, TX 77437 Category: Report
Prepared By: Chris Barbee
SCHEDULED Initiator: Chris Barbee
Sponsors:
MEETING TOPIC (ID # 1606) DOC ID: 1606
Updated: 2/22/2017 5:13 PM by Chris Barbee Page 1
Aquatic Center Financial History
During the Feb. 13, 2017 meeting Mayor Pro-Tem Richard Young, as a follow-up to the quarterly report that had
been presented, said it would be interesting to see the financial history of the Aquatic Center since it opened in
January 2005. Enclosed in your packet is a spread sheet showing annual income derived from 11 categories,
including memberships, admissions, party rentals, concession stand, etc. that have been tracked since 2012. School
rentals, tracked since 2015, includes high school swim teams, school incentive reward parties, etc. Outside agency
income, also tracked since 2015, includes El Campo Memorial Hospital physical therapy sessions, Splashway lead
guard training, etc. Actual income and expenses from FY 2006 through FY 2016 are at the bottom of the
spreadsheet. Not on the spreadsheet are FY 2005 results, which are the first nine months of operation. Total income
was $82,663; total expenses were $296,200.
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CITY OF EL CAMP0
Aquatic Center
Monthly Revenue
YTD SUMMARY
DESCRIPTION 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
1. Membership Fees 24,929 29,110 32,965 25,840 30,485
2. Admissions 60,599 72,192 79,830 80,695 70,150
3. Aerobics 8,528 3,041 2,193 3,048 3,633
4. Party Rentals 17,366 14,709 15,055 14,544 18,002
5. After Party Rentals 7,431 10,295 11,705 11,215 14,765
6. Concession Stand 7,431 13,247 15,032 16,235 18,617
7. Swim Lessons/Stroke 11,418 11,492 7,664 6,985 6,377
8. Lifejackets/Noodles 956 1,093 1,286 1,698 1,757
9. Certification Classes 1,500 1,365 1,910 985 1,330
10. School Rentals 9,534 8,636
11. Outside Agency - 12,675 9,700
TOTAL REVENUE $0 $0 $0 $0 $0 $0 $140,158 $156,544 $167,640 $183,453 $183,452
Actual Revenue $61,238.00 $97,348.00 $111,587.08 $123,946.52 $110,896.41 $148,965.05 $165,757.87 $181,720.75 $173,093.52 $193,247.77 $197,427.26
Actual Expenses $336,272.21 $277,500.47 $263,491.81 $275,649.55 $281,988.11 $227,669.00 $229,893.24 $245,745.24 $276,924.43 $302,227.29 $285,105.92
Net Total -$275,034.21 -$180,152.47 -$151,904.73 -$151,703.03 -$171,091.70 -$78,703.95 -$64,135.37 -$64,024.49 -$103,830.91 -$108,979.52 -$87,678.66
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Attachment: ECAC financial history (1606 : Aquatic Center Financial History)
City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Administration El Campo, TX 77437 Category: Presentation
Prepared By: Mindi Snyder
SCHEDULED Initiator: Admin Manager
Sponsors:
MEETING TOPIC (ID # 1604) DOC ID: 1604
Updated: 2/23/2017 10:50 AM by Mindi Snyder Page 1
Skate park information
At the last City Council meeting, staff was asked to provide a map of the city owned potential sites for a skate park.
That map is attached for your consideration and then some site maps with the size are also included. Chris Barbee
brought up that the property next door would be an option after the demolition is completed . Also attached is the
information in regard to the TML insurance coverage.
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SHORT ST
W 5TH ST
ROBERTS ST
CENTER ST
CHINA ST
EMPIRE ST
COLLEGE ST
ELM ST
WALNUT ST
ASH ST
DONALD ST
ADELL ST
W WEBB ST
SHIMEK ST
DR
Legend
Railroad
Aquatic Center
City Owned Property
Friendship Park
City Limits
Potential Skate Park Locations
Coordinate System: NAD 1983 State Plane Texas South Central
0 350 700 1,050 1,400 Feet
Map By:Planning Department
February 2017´
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Legend
100' x 60' Slab
Railroad
City Owned Property
Potential Skate Park Locations
Coordinate System: NAD 1983 State Plane Texas South Central
0 20 40 60 80 Feet
Map By:Planning Department
February 2017´
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1
Snyder, Mindi
From: Garcia, Rene
Sent: Wednesday, February 15, 2017 11:13 AM
To: Snyder, Mindi
Subject: RE: Liability Insurance
Hello Mindi. The following is TML’s response to my inquiry about skate park liability for the City:
Hi Rene. Senate Bill 1224 and House Bill 616, enacted as of September 1, 2005, redefined "recreation" and expanded the application of limited liability for outdoor recreational activities to include all governmental units.
The bills cite when a person enters premises owned, operated, or maintained by a governmental unit and engages in recreation on those premises, the governmental unit does not owe the person a greater degree of care than is owed to a trespasser on the premises.
The legislation effectively shields governmental units from liability arising out of activities included in the definition of "recreation". The limitation of does not reduce the inherent bodily injury hazards of these recreational activities and a loss control plan and risk survey of premises prior to use is recommended.
"Recreation" includes activities (only if activities take place on premises owned, operated or maintained by a governmental unit) such as hunting, fishing, swimming, boating, camping, picnicking, hiking, pleasure driving, including off-road motorcycling and off-road automobile driving and use of all-terrain vehicles, nature study including bird-watching, cave exploration, water-skiing and other water sports, and any other activity associated with nature or the outdoors, bicycling and mountain biking, disc golf, on-leash and off-leash walking of dogs, or soap box derbies, hockey, in-line hockey, skating, in-line skating, roller-skating, skateboarding, and roller-blading." The legislation also requires governmental units to post a sign at facilities used for hockey, in-line hockey, skating, in-line skating, roller-skating, skateboarding, and roller-blading with the following specific language: Warning Texas Law (Chapter 75, Civil Practices and Remedies Code) limits the liability of a governmental unit for damages arising directly from hockey, in-line hockey,skating, in-line skating, roller-skating, skateboarding or roller-blading on premises that the governmental unit owns, operates, or maintains for that purpose.
The General Liability and Errors & Omissions Liability coverage contribution to the Pool will increase when we add the skate park to the liability schedule of the city. Real & Personal Property contribution will also increase with the additional of the structure to the schedule of covered property. The amount of the increase will depend upon the scope of the park you plan to construct and the projected annual number of skaters you expect.
I have copied your Loss Prevention Representative Jimmy Hoskins on my reply to you. Jimmy Hoskins should be notified about skate park construction so he can survey the park upon completion and make recommendations to help prevent accidents and injuries. Thank you for alerting me of the city plan to construct a skate park. Please let us know if you have questions or need additional information.
From: Snyder, Mindi Sent: Tuesday, February 14, 2017 2:38 PMTo: Garcia, ReneSubject: Liability Insurance
Could you please inquire with TML about the liability insurance for a skate park so that we can prepare some information to report back to the City Council?
Thanks!
Mindi Snyder
6.7.c
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City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Administration El Campo, TX 77437 Category: Resolution
Prepared By: Mindi Snyder
SCHEDULED Initiator: Admin Manager
Sponsors:
MEETING TOPIC (ID # 1607) DOC ID: 1607
Updated: 2/23/2017 1:34 PM by Mindi Snyder Page 1
RESOLUTION NO. R2017-07 Regarding Civil Rights Process for TCF grant application
In compliance with grant funding requirements, the various civil rights procedures as attached to the Resolution No.
R2017-07. This will allow us to proceed with the TCF sewer grant project in the Industrial Park. Staff recommends
approval as presented.
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City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Administration El Campo, TX 77437 Category: Resolution
Prepared By: Mindi Snyder
SCHEDULED Initiator: Admin Manager
Sponsors:
RESOLUTION (ID # 1610) DOC ID: 1610
Updated: 2/23/2017 2:59 PM by Mindi Snyder Page 1
RESOLUTION NO. R2017-08 Designating Authorized Signatories for Contractual Documents
This is additional documentation for the TCF contract and staff recommends approval as presented.
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RESOLUTION NO. R-2017-08
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF EL CAMPO, TEXAS AUTHORIZING DESIGNATED SIGNATORIES FOR CONTRACTUAL DOCUMENTS AND DOCUMENTS FOR REQUESTING FUNDS PERTAINING TO THE TEXAS CAPITAL FUND PROGRAM (TCF) CONTRACT NUMBER 7216202.
WHEREAS, the City of El Campo has received a 2016 Texas Community Development Block Grant award to provide infrastructure improvements, and;
WHEREAS, it is necessary to appoint persons to execute contractual documents and documents for requesting funds from the Texas Department of Agriculture, and;
WHEREAS, an original signed copy of the TxCDBG Depository/Authorized Signatories Designation Form is to be submitted with a copy of this resolution, and;
WHEREAS, the City of El Campo, Texas acknowledges that in the event that an authorized signatory of the City changes (elections, illness, resignations, etc.) the City must provide TxCDBG with the following:
• A resolution stating who the new authorized signatory is; and• A revised TxCDBG Depository/Authorized Signatories Designation
Form.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAMPO, TEXAS, AS FOLLOWS:
That Mayor and City Manager be authorized to execute contractual documents between the Texas Department of Agriculture and the City for the 2016 Texas Community Development Block Grant Program.
The City Manager and the Finance Director be authorized to execute the State of Texas Request for Payment Form and Purchase Voucher documents required for requesting funds approved in the 2016 Texas Community Development Block Grant Program.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF EL CAMPO, TEXAS ON THIS 27TH DAY OF FEBRUARY, 2017.
__________________________Randy Collins, Mayor
Attest:
________________________ Mindi Snyder, City Manager
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City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Administration El Campo, TX 77437 Category: Sale
Prepared By: Mindi Snyder
SCHEDULED Initiator: Admin Manager
Sponsors:
MEETING TOPIC (ID # 1603) DOC ID: 1603
Updated: 2/23/2017 11:15 AM by Mindi Snyder Page 1
Closed Session pursuant to Section 551.072 of the Texas Government Code will retire into closed session for the
purpose of deliberations about the purchase, lease, exchange or value of Real Property - W. Jackson St. &
Monseratte St. and Section 551.074 of the Texas Government Code to hear a complaint or charge against an officer or
employee - City Manager
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