city of newnan agenda.pdf · 8/14/2018 · 2. 40% of the city’s hotel/motel tax and motor...

Newnan City Council Meeting

August 14, 2018 – 2:30 pm A G E N D A

CALL TO ORDER – Mayor Keith Brady INVOCATION READING OF MINUTES

I Minutes from Special Called City Council Meeting July 17, 2018 / Sanitation ......................... Tab A

II Minutes from City Council Meeting July 17, 2018 .................................................................... Tab B REPORTS OF BOARDS AND COMMISSION

I 1 Appointment – Cultural Arts Commission – 3 Year Terms

II 2 Appointments – Keep Newnan Beautiful – 3 Year Terms III 1 Appointment – Urban Redevelopment Agency – Term Expires 4/2019

IV 2 Appointments – Board of Zoning Appeals – 3 Year Terms

V Convention Center Authority Report .........................................................................................Tab C

VI Christmas Commission Request/Presentation 2018 ................................................................Tab D

REPORTS ON OPERATIONS BY CITY MANAGER REPORTS AND COMMUNICATIONS FROM MAYOR

NEW BUSINESS I 2017 CAFR presented by auditors – Clifton, Lipford, Hardison and Parker, LLC .................... Tab E

NEWNAN CITY COUNCIL MEETING AGENDA – August 14, 2018 – 2:30 P.M...............................

II Consider authorization for the Mayor to execute a Project Framework Agreement

(PFA) between GDOT and the City of Newnan for transportation facility improvements for Lower Fayetteville Road .............................................................................. Tab F

III Agreement between Foresite Group, Inc., and the City for professional engineering

services for a Jackson St/Jefferson St/Clark St traffic study and recommendations .............. Tab G IV Consider contract award for acquisition of Trolley ....................................................................Tab H V Consider contract award for Construction of Fire Station #4 ..................................................... Tab I VI Resolution to Authorize the Commitment of Funds for the Operation of the

Downtown Sanitation Program ................................................................................................. Tab J

UNFINISHED BUSINESS

I 3rd Public Hearing – Property Tax Increase/Millage Rate ....................................................... Tab K

Ordinance to set millage rate for 2018 Property Taxes II Request for official transmittal of the 2018 update to the Capital Improvements

Element (CIE), including the Short-Term Work Program (STWP) to the Three Rivers Regional Commission and the Georgia Department of Community Affairs .................. Tab L

III Consider change order for culvert extension to accommodate protection of existing

utility poles – McIntosh Parkway .............................................................................................. Tab M IV Status Reports – 10 Burch Avenue, 136 Spring Street, 286 West Washington

Street, 121 Pinson Street and 180 West Washington Street ...................................................Tab N

VISITORS, PETITIONS, COMMUNICATIONS & COMPLAINTS

I Richard Mix, Full Circle Toys – Request to close a portion of Madison Street for his Sixth Annual Zombie Day event on Saturday October 13, 2018 ............................................. Tab O

II Mark Vescio, Fido Fest 5K – Request to close portions of City Streets for

approximately one hour around Ashley Park for their 5K that begins at 8:30am on September 29, 2018 ................................................................................................................ Tab P

III The Peach State Early Ford V8 Club of Fayetteville would like to reserve up to 30

downtown parking spaces during lunch (11:30 am to 2:30 pm) to park their vintage vehicles to be viewed on their day trip to Newnan on Saturday August 18, 2018 .................. Tab Q

NEWNAN CITY COUNCIL MEETING AGENDA – August 14, 2018 – 2:30 P.M...............................

IV Foundation Christian Church request to reserve parking spaces in front of

Greenville Street Park from 3pm to 8 pm for food trucks for their 2nd Pumpkins in the Park event on Saturday October 20, 2018 and charge nominal fees for contests to cover costs ............................................................................................................Tab R

V Request from F. Henderson NHS to change the date of the recently approved

Student Vet-Connect 5K from Saturday November 17th to Saturday November 10th which is the same date as the Veteran’s Day Parade .............................................................. Tab S

VI Request for Newnan McIntosh Masonic Lodge #735 to reserve eight parking

spaces on W. Washington Street on the side of the Alamo from 10:00 am to 2:00 pm which is the ending location of their Charity Benefit Ride................................................... Tab T

EXECUTIVE SESSION – LEGAL, PERSONNEL AND REAL ESTATE ADJOURNMENT

NEWNAN CONVENTION

CENTER AUTHORITYCity Council Update, August 2018

1515 Lower Fayetteville Road

Newnan, GA 30265

www.newnancentre.com

PURPOSE

The Newnan Centre generates an economic impact for the community as well with the goal of placing night stays in local hotels, work for caterers, local restaurants, etc.

Economic Impact of Tourism in Coweta County in 2016 was $201.8 Million up 33% from 2011 (source: U.S. Travel Assoc. Economic Impact GA Counties)

HISTORY

The Newnan Convention Center Authority was

Organized by State of Georgia Statute February 1999

The Authority entered into a joint development

agreement with the Coweta County School System in

January 2002 to purchase and develop approximately

43 acres on Lower Fayetteville Road. All of the initial

land clearing and grading was completed shortly

thereafter. The school system built the Centre for

Performing Arts.

HISTORY

The Newnan Centre construction was begun in July 2011 consisting of Centre building of 16,500 square feet and a 1,050 square foot pavilion and attached covered walkway, grass amphitheater, village green, parking lot and driveways. The cost was $5,044,000 with no debt incurred. The Newnan Centre was completed by Headley Construction, opened Summer 2013.

The Newnan Centre is a multi-functional facility with a ballroom that will seat 480 for dinner. The space breaks up into several smaller rooms for all types of functions.

The City of Newnan entered into a management agreement with the Convention Center Authority to manage the Newnan Centre in February of 2012 as amended in March of 2014.

The City of Newnan completed the additional entrance roundabout into the campus in the Spring of 2015.

GOVERNANCE

The Newnan City Council appoints seven Authority

members to three-year rotating terms.

Current Members: Parks Avery, Chair. Michael

Colpoys, Vice Chair. Theresa Lovett, Treasurer, Katie

McBride, Secretary, additional members: Carles

Stinson, Norma Haynes and Krista Frost

The Authority holds public meetings quarterly on the

third Thursday of the month

OPERATIONAL STAFFING

Carol Moore was hired as Executive Director in February of 2011. Carol has 40 years of experience managing event and hospitality venues. She serves as a Board Member of the Facilities & Event Management Assoc., and was selected as one of the 10 leading women venue executives by that body in 2016.

Jeff Smith has served as Operations Manager since 2013

Scott ______ serves as Assistant Operations

Payton Shellnut serves as Marketing and Administration

Job performance is based on financial performance vs. budget and customer care ratings

Staff are employees of the Authority and receive retirement and healthcare benefits

FINANCIALS

The Authority has two main sources of income:

1. Revenue from operations

2. 40% of the City’s Hotel/Motel tax and Motor Vehicle Rental tax and 100% of the City’s local Motor Vehicle Rental tax

And three main expense areas:

1. Personnel & Benefits

2. Professional Services

3. Supplies & Operations

The City approves the Newnan Centre’s budget in the Fall of each year.

ACTIVITY

From January 2014 to June 2018 The Newnan Centre has hosted

1,031 events with attendance of 118,598

Top five user event categories over the last two years of 397

events are:

Religious 30% Corporate 26%

Government 13% Social 12% Non-Profits 9%

Other user categories include: Education, Associations Political,

Fraternal

CURRENT PROJECTS

Since it’s opening, the Authority has added over $39,000 in

additional equipment, $15,000 in audio/visual upgrades and has

added $20,000 in additional storage space to the Centre.

A capital reserve fund and policy was established and funded in

2017 as a maintenance and replacement reserve. The reserve

position is reviewed annually.

In the Fall of 2017 the Authority embarked on a Capital

Improvements Planning Project. Out of 23 identified potential

projects, four were prioritized for analysis:

1. Extension of the Pavilion Patio

2. Pergola in the Amphitheater

3. Enhancements to our security system

4. Upgraded technology

QUESTIONS

The City of Newnan currently has $10,000 in the 2018 budget for

Christmas decorations. After careful review and consideration of the

City’s budget, condition of current decorations, and the master plan for

the downtown area, the Newnan Christmas Commission is proposing the

following recommendations for the 2018 Season:

1) Purchase new bows for the 12 wreaths that hang on the light poles

throughout the downtown district. The bows were last replaced in

2015, and have been subjected to fading from outside conditions.

Each bow is $115. There are two bows per wreath for a total of 24

bows which total $2760. We have allotted an additional $240 for

any additional bows or ribbon that need to be replaced as

decorations are installed.

Item total: $3000

2) Purchase new holiday banners for the downtown district. The

Christmas Commission has worked with the Main Street

Department to find a design that would complement the downtown

district and would span the season from November through

January. We recommend purchasing 20 banners at $141 each for a

total of $2820.

Item Total: $2820

3) Purchase a new 48 inch wreath for City Hall. The current wreath is

the only foam based wreath left, most of the holiday wreaths have a

metal frame which is more durable. The existing foam wreath has

been repaired so many times it is starting to crumble.

Item total: $145

4) Continue to decorate City Hall, Carnegie Library, Greenville Street

Park, Wadsworth/ Fire Department and First Avenue Park. Install

costs : $1079.95

Item Total: $1079.95

5) Build weighted base for waving Santa statue (purchased in 2015) to

be placed next to the sleigh and Christmas tree on the square

$1500.

Item Total: $1500

6) Repaint the Sleigh and Mail box used on the square. $150 painting

supplies.

Item Total: $150

7) Remaining $1305.05 will be used for bulbs and lighting updates on

existing trees and decorations.

Item Total: $1305.05

Total Cost of itemized items is as follows:

1. $3,000

2. $2820

3. $145

4. $1079.95

5. $1500

6. $150

7. $1305.05

Total Proposed Cost: $10,000

Respectfully Submitted,

Norma Haynes

Newnan Christmas Commission Chair

Date:

Agenda Item:

Prepared By:

Presented By:

City of Newnan, Georgia Mayor and Council

August 14, 2018

2017 CAFR Presentation by Auditor

Katrina Cline, Finance Director

Ken Neil and/or Judy Caudill

Purpose:

Background:

Funding:

To present the completed 2017 Comprehensive Annual Financial Report (CAFR) and a brief overview of the year to Council.

The City contracted with Clifton, Lipford, Hardison and Parker, LLC of Warner Robbins, Georgia, to perform an audit of the City’s financial transactions and data for calendar year 2017. The audit was completed on June 26, 2018. The City received a clean report.

N/A

Recommendation: N/A

Options: N/A

Attachments: None. The 2017 CAFR reports were previously distributed to Council by staff.

Previous Discussion with Council: N/A

City of Newnan, Georgia - Mayor and Council Date: August 14, 2018 Agenda Item: Project Framework Agreement between the Georgia

Department of Transportation and the City of Newnan for Transportation Facilities Improvements- Lower Fayetteville Road

Prepared by: Michael Klahr, Public Works Director/ City Engineer

Purpose: To authorize the Mayor to execute a Project Framework Agreement (PFA) between the Georgia Department of Transportation (GDOT) and the City of Newnan (City) for transportation facility improvements for Lower Fayetteville Road. Background: The City of Newnan represented to the Georgia Department of Transportation a desire to improve Lower Fayetteville Road and to participate in certain activities including funding of certain portions of the project. The Georgia Department of Transportation has agree to provide $500,000 for Preliminary Engineering, scoping. The required match from the City is $125,000. A Resolution of Commitment to Implement Project- Improvements to Lower Fayetteville Road, was executed by the Mayor, May 16, 2017. The limits for the project are from Greison Trail to Sullivan Road. Lower Fayetteville Road is functionally classified as an Urban Minor Arterial Street. Funding: SPLOST 2013 Recommendation: To authorize the Mayor to execute the Project Framework Agreement,

committing $125,000 for Preliminary Engineering Attachments: Project Framework Agreement

Russell R. McMurry, P.E., Commissioner One Georgia Center 600 West Peachtree Street, NW Atlanta, GA 30308

(404) 631-1000 Main Office

July 23, 2018

PI No. 0016052, Coweta County

Lower Fayetteville Road From Greison Trail To Sullivan Road

Honorable Keith Brady

Mayor of the City of Newnan

25 LaGrange Street

Newnan, Georgia

Attn: William M. Klahr, Public Works Director/City Engineer

Dear Mayor Brady:

Enclosed is a Project Framework Agreement (PFA) detailing Preliminary Engineering commitments for the above

referenced project.

Please review the enclosed agreement and if satisfactory, provide signatures on the (4) originals, and return them to this

Office at the following address:

Georgia Department of Transportation

Office of Program Delivery

Attn: Shanda Caldwell

600 West Peachtree Street, NW, 25th Floor

Atlanta, GA 30308

Once the signed agreements are received, they will be routed for GDOT signatures, and then City of Newnan will be sent

one copy of the fully executed agreement for the project file. As mentioned in the PFA, additional Specific Activity

Agreements for Right of Way, Utility Relocation, and Construction will be sent at the appropriate time, if required.

If you have any questions about items contained in this agreement, please contact the Project Manager, Shanda Caldwell

at (470) 591-5484.

Sincerely,

Kimberly W. Nesbitt

State Program Delivery Administrator

AVS:KWN:KESD:MKR:XMJ

Enclosures (4)

Cc: Honorable Lynn Westmoreland, State Transportation Board Member, Congressional District 3

Albert Shelby, Director of Program Delivery

Bobby Hilliard, State Program Control Administrator

Vivan Delgadillo, MPO Planner

Michael Presley, District 3 Engineer

Adam Smith, District 3 Preconstruction Engineer

Attn: Harland Smith, District 3 Planning and Programming Engineer

P.I. 0016052 Coweta County/City of Newnan

PROJECT FRAMEWORK

AGREEMENT

BY AND BETWEEN

GEORGIA DEPARTMENT OF

TRANSPORTATION

AND

CITY OF NEWNAN

FOR

TRANSPORTATION FACILITY

IMPROVEMENTS

Please indicate which Catalog of

Domestic Federal Assistance Number

(CFDA) applies to this agreement

(Check only one):

☒ CFDA # 20.205 - Highway

Planning and Construction

Cluster

☐ CFDA # 20.219 -

Recreational Trails Program

This Project Framework

Agreement for Transportation Facility

Improvements is made and entered into

this day of , 20_ _, by and

between the GEORGIA DEPARTMENT

OF TRANSPORTATION, an agency of

the State of Georgia, hereinafter called

the "DEPARTMENT", and the City of

Newnan, acting by and through its

Mayor and City Council, hereinafter

called the "LOCAL GOVERNMENT".

WHEREAS, the LOCAL

GOVERNMENT has represented to the

DEPARTMENT a desire to improve the

transportation facility described in

Exhibit “A”, attached and incorporated

herein by reference, identified as P.I.

0016052 and hereinafter referred to as the

"PROJECT"; and

WHEREAS, the LOCAL GOVERNMENT

has represented to the DEPARTMENT a desire to

participate in certain activities, as applicable,

including the funding of certain portions of the

PROJECT and the DEPARTMENT has relied upon

such representations; and

WHEREAS, the DEPARTMENT has

expressed a willingness to participate in certain

activities of the PROJECT as set forth in this

Agreement; and

WHEREAS, the Constitution authorizes

intergovernmental agreements whereby state and

local entities may contract with one another “for

joint services, for the provision of services, or for the

joint or separate use of facilities or equipment; but

such contracts must deal with activities, services or

facilities which the contracting parties are

authorized by law to undertake or provide.” Ga.

Constitution Article IX, §III, ¶I(a).

NOW THEREFORE, in consideration of the

mutual promises made and of the benefits to flow

from one to the other, the DEPARTMENT and the

LOCAL GOVERNMENT hereby agree each with

the other as follows:

1. The LOCAL GOVERNMENT has

applied for and received “Qualification

Certification” to administer federal-aid projects.

The GDOT Local Administered Project (LAP)

Certification Committee has reviewed, confirmed

and approved the LAP certification for the LOCAL

GOVERNMENT to develop federal project(s)

within the scope of its certification and pursuant to

and in accordance with the DEPARTMENT’S

current versions of Local Administered Project

Manual, the DEPARTMENT’s Plan Development

Process (hereinafter referred to as “PDP”),

Electronic Data Guidelines, Plan Presentation


Guide, and any other applicable

DEPARTMENT guidance (except in

those instances where the

DEPARTMENT has by written

correspondence waived the requirement

to follow specific guidance).

2. The DEPARTMENT shall

participate in the PROJECT by funding

all or certain portions of the PROJECT

costs for the preconstruction engineering

(design) activities, herein referred to as

“PE”, as specified in Exhibit “A”. The

LOCAL GOVERNMENT shall

contribute to the PROJECT by funding

those project costs as set out in Exhibit

“A”.

3. The funding portion as

identified in Attachment “A” of this

Agreement only applies to the PE.

Further, the LOCAL GOVERNMENT

shall be responsible for repayment of any

expended federal funds if the PROJECT

does not proceed forward to completion

due to a lack of available funding in future

PROJECT phases, changes in local

priorities, or cancellation of the

PROJECT by the LOCAL

GOVERNMENT without concurrence by

the Federal Highway Administration

(FHWA).

4. RESERVED.

-or-

The DEPARTMENT

entered into a Memorandum of Agreement

with the LOCAL GOVERNMENT to

establish oversight funding, attached

hereto and incorporated by reference as

Exhibit “C”. The LOCAL

GOVERNMENT will be responsible for

providing payment, which represents 100% of the

DEPARTMENT’s PE Oversight funds as estimated in

Exhibit “C” at the time of execution of this

Agreement. If at any time the PE Oversight funds

are depleted within $5,000 of the remaining PE

Oversight balance and project activities and tasks

are still outstanding, the LOCAL GOVERNMENT

shall, upon request, make additional payment to the

DEPARTMENT. The payment shall be determined

by prorating the percentage complete and using the

same estimate methodology as provided in Exhibit

“C”. If there is an unused balance after completion

of all tasks and phases of the PROJECT, then

pending a final audit, the remainder will be

refunded to the LOCAL GOVERNMENT. All

other terms and conditions of Exhibit “C” are

incorporated herein.

5. The LOCAL GOVERNMENT shall

accomplish the PE activities for the PROJECT. The

PE activities shall be accomplished in accordance

and pursuant to with the LAP certification as

outlined above in Paragraph 1, the PDP, the

applicable guidelines of the American Association

of State Highway and Transportation Officials,

hereinafter referred to as “AASHTO”, the

DEPARTMENT's Standard Specifications

Construction of Transportation Systems, and all

applicable design guidelines and policies of the

DEPARTMENT, in order to, among other goals,

produce a cost effective PROJECT. Failure to

follow the PDP and all applicable guidelines and

policies will jeopardize the use of federal funds in

some or all categories outlined in this Agreement,

and it shall be the responsibility of the LOCAL

GOVERNMENT to make up the loss of that

funding.

6. The primary consultant firm or subconsultants

hired by the LOCAL GOVERNMENT to provide

services on the PROJECT shall be prequalified

with the DEPARTMENT in the appropriate area-

classes. The DEPARTMENT shall, on request,

furnish the LOCAL GOVERNMENT with a list of


prequalified consultant firms in the

appropriate area-classes. If there is

federal aid highway program funding

participation, the LOCAL

GOVERNMENT shall comply with all

applicable state and federal regulations

for the procurement of engineering and

design related services including but not

limited to 23 C.F.R. Part 172, or the

Brooks Architect-Engineers Act of

1972, for any consultant hired to perform

work on the PROJECT. If there are no

federal aid highway program funding in

the engineering and design related

services contract, the contracting agency

may procure the services in accordance

with its own established policies and

procedures which reflect applicable

State and local laws. However, in such

an event, the costs of consultant service

contracts that utilize only State or local

funding which were not procured,

negotiated, or administered in

accordance with applicable Federal laws

and regulations would not be eligible to

apply toward the non-Federal share of

costs for subsequent phases (e.g.,

construction) of a project funded by the

federal aid highway program.

7. The DEPARTMENT will

be responsible for all railroad

coordination on DEPARTMENT Let

and/or State Route (On-System) projects;

the LOCAL GOVERNMENT shall

address concerns, comments, and

requirements to the satisfaction of the

Railroad and the DEPARTMENT. If the

LOCAL GOVERNMENT is shown to let

the construction in Exhibit “A” on off-

system routes, the LOCAL

GOVERNMENT shall be responsible for

all railroad coordination and addressing

concerns, comments, and requirements to

the satisfaction of the Railroad and the

DEPARTMENT for PROJECT.

8. The DEPARTMENT reserves the

right to review and reserves approval authority for

all aspects of the PROJECT provided, however, this

review and approval does not relieve the LOCAL

GOVERNMENT of its responsibilities under the

terms of this Agreement.

9. RESERVED.

-or-

The LOCAL GOVERNMENT as specified

in the Local Let Approval Form, attached and

incorporated herein by reference as Exhibit “B”,

shall be responsible for letting the PROJECT to

construction, solely responsible for executing any

agreements with all applicable utility/railroad

companies and securing and awarding the

construction contract for the PROJECT. The

LOCAL GOVERNMENT shall provide the

DEPARTMENT with a copy of all contracts and

agreements between the LOCAL GOVERNMENT

and any other agency or contractor associated with

construction activities. The DEPARTMENT’s

Project Manager who will be identified by the

DEPARTMENT at a later date shall be the primary

point of contact unless otherwise specified.

10. The LOCAL GOVERNMENT

agrees that all reports, plans, drawings, studies,

specifications, estimates, maps, computations,

computer files and printouts, and any other data

prepared under the terms of this Agreement shall

become the property of the DEPARTMENT if the

PROJECT is being let by the DEPARTMENT. This

data shall be organized, indexed, bound, and

delivered to the DEPARTMENT no later than the

advertisement of the PROJECT for letting. The

DEPARTMENT shall have the right to use this

material without restriction or limitation and

without compensation to the LOCAL


GOVERNMENT.

11. The LOCAL

GOVERNMENT shall be responsible for

the professional quality, technical

accuracy, and the coordination of all

reports, designs, drawings, specifications,

and other services furnished by or on

behalf of the LOCAL GOVERNMENT

pursuant to this Agreement. The LOCAL

GOVERNMENT shall correct or revise,

or cause to be corrected or revised, any

errors or deficiencies in the reports,

designs, drawings, specifications, and

other services furnished for this

PROJECT. Failure by the LOCAL

GOVERNMENT to address the errors,

omissions or deficiencies within 30 days

of notification shall cause the LOCAL

GOVERNMENT to assume all

responsibility for construction delays and

supplemental agreements caused by the

errors and deficiencies. All revisions

shall be coordinated with the

DEPARTMENT prior to issuance. The

LOCAL GOVERNMENT shall also be

responsible for any claim, damage, loss or

expense, to the extent allowed by law that

is attributable to errors, omissions, or

negligent acts related to the designs,

drawings, specifications, and other

services furnished by or on behalf of the

LOCAL GOVERNMENT pursuant to

this Agreement.

12. The Parties acknowledge

that the following Exhibits and

Attachments to this Agreement are hereby

incorporated into and made a part of this

Agreement as though expressly written

herein:

EXHIBIT A – TIP/STIP Insert

EXHIBIT B – Local Let Approval Form

EXHIBIT C - Memorandum of Agreement by and

Between Georgia Department of Transportation

And Local Government For Preliminary

Engineering

APPENDIX A – Georgia Security and

Immigration Compliance Act Affidavit

APPENDIX B – Federal Award Identification

Worksheet

APPENDIX C – Certification of Local

Government Drug Free Workplace

APPENDIX D – Certification of Compliances

APPENDIX E – Title VI Certification and

Acknowledgement Form

APPENDIX F – Request for Qualifications (RFQ)

and prequalified consultant award selection

package, if applicable

9. COMPLIANCE WITH

APPLICABLE LAWS

a. The undersigned, on behalf

of the LOCAL GOVERNMENT, certifies that the

provisions of Section 45-10-20 through 45-10-28 of

the Official Code of Georgia Annotated relating to

Conflict of Interest and State employees and

officials trading with the State have been complied

with in full.

b. The provisions of Section

50-24-1 through 50-24-6 of the Official Code of

Georgia Annotated relating to the "Drug-Free

Workplace Act" have been complied with in full, as

stated in Appendix A of this Agreement.

c. The LOCAL

GOVERNMENT has read and understands the

regulations for STATE AUDIT REQUIREMENT

as stated in Appendix D of this Agreement and will

comply in full with said provisions of O.C.G.A. §

36-81-7.

d. By execution of this

Agreement, I, on behalf of the LOCAL

http://www.dot.ga.gov/PartnerSmart/Local/Documents/LAPManual/LocalLetApprovalForm.pdf

http://www.dot.ga.gov/PartnerSmart/Business/Documents/Immigration/ImmigrationAffidavit-Contractor.pdf

http://www.dot.ga.gov/PartnerSmart/Business/Documents/Immigration/ImmigrationAffidavit-Contractor.pdf


GOVERNMENT, certify under penalty

of law that the LOCAL GOVERNMENT

is in compliance with the service delivery

strategy law (O.C.G.A. Sec. 36-701 et

seq.) and is not debarred from receiving

financial assistance from the State of

Georgia.

e. The LOCAL

GOVERNMENT hereby agrees that it

shall comply, and shall require its

subcontractors to comply, with all

applicable requirements of the American

with Disabilities Act of 1990 (ADA), 42

U.S.C. 12101, et seq. and 49 U.S.C. 322;

Section 504 of the Rehabilitation Act of

1973, as amended, 29 U.S.C. 791; and

regulations and amendments thereto.

f. Pursuant to

O.C.G.A. § 13-10-91, the LOCAL

GOVERNMENT and all contractors and

subcontractors performing work under

this Agreement are, and shall be at all

times, in compliance with the Federal

Work Authorization Program. Prime

contractors and subcontractors may

participate in any of the electronic

verification work authorization programs

operated by the United States Department

of Homeland Security or any equivalent

federal work authorization program

operated by the United State Homeland

Security to verify information of newly

hired employees, pursuant to the

Immigration Reform and Control Act of

1986 (“IRCA”), Appendix A.

g. The LOCAL

GOVERNMENT hereby agrees that

neither it nor its subcontractors shall

discriminate on the basis of age, race,

color, sex, national origin, religion or

disability and that it and its

subcontractors shall comply, at a minimum, with the

following Georgia laws: the Georgia Age

Discrimination Act (O.C.G.A. § 34-1-2 et seq.); the

Georgia Equal Employment for Persons with

Disabilities Code (O.C.G.A. 34-6A-1 et seq.); and

the Sex Discrimination in Employment (O.C.G.A.

34-5-1 et seq.). The LOCAL GOVERNMENT

further agrees that it and its subcontractors will

comply with any and all state and federal laws not

specifically stated herein addressing discrimination

to the extent that such is applicable.

h. LOCAL GOVERNMENT

acknowledges and agrees that failure to complete

appropriate certifications or the submission of a

false certification shall result in the termination of

this Agreement.

10. This Agreement is made and entered

into in FULTON COUNTY, GEORGIA, and shall

be governed and construed under the laws of the

State of Georgia.

11. The covenants herein contained

shall, except as otherwise provided, accrue to the

benefit of and be binding upon the successors and

assigns of the parties hereto.

12. If any provision of this amendment is

determined to be invalid or unenforceable, the

remaining provisions shall remain in force and

unaffected to the fullest extent permitted by law and

regulation.

13. Nothing contained herein shall be

construed as conferring upon or giving to any

person, other than the parties hereto, any rights or

benefits under or by reason of this Agreement.

14. This Agreement supersedes all prior

negotiations, discussion, statements and agreements

between the parties and constitutes the full,

complete and entire agreement between the Parties

with respect hereto; no member, officer, employee


or agent of either party has authority to

make, or has made, any statement,

agreement, representation or

contemporaneous agreement, oral or

written, in connection herewith,

amending, supplementing, modifying,

adding to, deleting from, or changing the

terms and conditions of this Agreement.

No modification of or amendment to this

Agreement will be binding on either Party

hereto unless such modification or

amendment will be properly authorized,

in writing, properly signed by both Parties

and incorporated in and by reference

made a part hereof.

{SIGNATURES ON NEXT PAGE}


IN WITNESS WHEREOF, the

DEPARTMENT and the LOCAL

GOVERNMENT have caused these

presents to be executed under seal by their

duly authorized representatives.

GEORGIA

DEPARTMENT OF

TRANSPORTATION

BY:

Commissioner

ATTEST:

BY:

Mayor Keith Brady

Signed, sealed and delivered this day of

, 20__, in the

presence of:

Treasurer

_

Witness

Notary Public

This Agreement approved by Local

Government, the day of

, 20__.

Attest

Name and Title

FEIN:

EXHIBIT A STIP/TIP Insert

THIS REFLECTS THE CURRENT TIP/STIP AS OF THE EXECUTION OF THIS PFA. ANY MODIFICATION TO THE PE

PHASES WILL TRIGGER A SUPPLEMENTAL PFA. ANY MODIFICATIONS TO THE ROW, UTL or CST PHASES WILL BE

ADDRESSED WITH SUBSEQUENT AGREEMENTS.

Project # County/Municipality

Revised: 2/9/2017

8

9

EXHIBIT B

Local Let Approval Form (LLAF)

Office of Program Control

P.I. #: 0016052 Date:

Project Description: Lower Fayetteville Road From Greison Trail To Sullivan Road

County: Coweta

District: 3

Request Prepared by: Requestor Office:

Local Government: City of Newnan

Is the Local Government LAP Certified?

Reason the Local Government desires a Local Letting: (Describe the factors that make a Local Letting desirable by the

Locals and/or GDOT. Explain why a Local Letting is an efficient use of resources.)

Change Justification (as submitted by Local Government), including Risk Assessment (Experience with Local Lettings

and Federal Requirements), Benefits, Implementation Requirements (Materials Testing resources to be used;

Construction Inspection resources), Contracting ability: (PM should coordinate with District Construction.)

Attachments: Preconstruction Status Report, Project Financial Report, Detailed Cost Estimate, Map, Other supporting

documentation to include letters from Project Sponsor, Future LG projects in the Program.

10

Local Letting Form Approval:

Local Government Date

Project Manager / District Preconstruction Engineer Date

Office Head (for Office of Program Delivery Projects) Date

District Engineer (for all projects) Date

State Materials Engineer Date

Approved: _______________

Director of Construction Date

Upon approval or rejection send the original to the Project Manager (Program Delivery or District Preconstruction Engineer)

PM should send Executed Copies to:

o Office of Planning o Office of Program Control o Office of Financial Management (to change the TPRO designation)

NOTES:

The Local Letting designation cannot be changed after PFPR to a Local Let unless approved by the Chief Engineer.

11

EXHIBIT C

Memorandum of Agreement by and Between Georgia Department of Transportation and Local

Government For Preliminary Engineering

A

12

Attachment B

APPENDIX A

13

APPENDIX B

Federal Award Identification Worksheet

Subrecipient’s name (must match registered name in

DUNS)

City of Newnan

Subrecipient’s DUNS number (see § 200.32 Data

Universal Numbering System (DUNS))

07031751

Federal Award Identification Number (FAIN) 130016052L23R

Federal award date (see § 200.39 Federal Award Date 05/15/2018

Amount of Federal Funds Obligated by this action $500,000.00

Total Amount of Federal Funds Obligated to the

subreceipient

$500,000.00

Total Amount of the Federal Award Refer to Attachment A above

Federal award project description, as required to be

responsive to the Federal Funding Accountability and

Transparency Act (FFATA)

Scope of work in contract document; refer

to page 1

Name of Federal awarding agency, pass-through entity, and

contact information for awarding official

FHWA, GDOT, Kimberly Nesbitt

CFDA Number and Name (the pass-through entity must

identify the dollar amount made available under each Federal

award and the CFDA number at time of disbursement)

Refer to page 1 of contract document

Identification of whether award is R&D No

Indirect cost rate for the Federal award (including if the de

minimis rate is charged per § 200.414 Indirect (F&A) costs)

N/A

This project must comply with all aspects of 2 CFR Part 200.

14

APPENDIX C

CERTIFICATION OF LOCAL GOVERNMENT

DRUG-FREE WORKPLACE

I hereby certify that I am a principal and duly authorized representative of ______________________ whose

address is________________________________________________ and it is also certified that:

1. The provisions of Section 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to

the "Drug-Free Workplace Act" have been complied with in full; and

2. A drug-free workplace will be provided for the LOCAL GOVERNMENT’s employees during the

performance of the contract; and

3. Each subcontractor hired by the LOCAL GOVERNMENT shall be required to ensure that the

subcontractor's employees are provided a drug-free workplace. The LOCAL GOVERNMENT shall secure

from that subcontractor the following written certification: "As part of the subcontracting agreement with

________________________ ______________________, _____________________________________

certifies to the LOCAL GOVERNMENT that a drug-free workplace will be provided for the subcontractor's

employees during the performance of this contract pursuant to paragraph (7) of subsection (b) of the Official

Code of Georgia Annotated Section 50-24-3"; and

4. It is certified that the undersigned will not engage in unlawful manufacture, sale, distribution, dispensation,

possession, or use of a controlled substance or marijuana during the performance of the contract.

______________________ __________________________________

Date Signature

15

APPENDIX D

CERTIFICATION OF COMPLIANCES

I hereby certify that I am a principal and duly authorized representative of _________________ whose address is

_____________________and it is also certified that:

I. PROCUREMENT REQUIREMENTS

The below listed provisions of State Procurement requirements shall be complied with throughout the contract

period:

(a) Provisions of Chapters 2 and Chapters 4 of the Title 32 of the Official Code of Georgia Annotated.

Specifically as to the County the provisions of O.C.G.A. § 32-4-40 et seq. and as to the Municipality the

provisions of O.C.G.A. § 32-4-92 et seq.

II. STATE AUDIT REQUIREMENT

The provisions of Section 36-81-7 of the Official Code of Georgia Annotated, relating to the “Requirement of

Audits” shall be complied with throughout the contract period in full, including but not limited to the following

provisions:

(a) Each unit of local government having a population in excess of 1,500 persons or expenditures of

$300,000.00 or more shall provide for and cause to be made an annual audit of the financial affairs and

transactions of all funds and activities of the local government for each fiscal year of the local government.

(b) The governing authority of each local unit of government not included above shall provide for and cause to

be made the audit required not less often than once every two fiscal years.

(c) The governing authority of each local unit of government having expenditures of less than $300,000.00

in that government’s most recently ended fiscal year may elect to provide for and cause to be made, in lieu

of the biennial audit, an annual report of agreed upon procedures for that fiscal year.

(d) A copy of the report and any comments made by the state auditor shall be maintained as a public record for

public inspection during the regular working hours at the principal office of the local government. Those

units of local government not having a principal office shall provide a notification to the public as to the

location of and times during which the public may inspect the report.

(e) The audits of each local government shall be conducted in accordance with generally accepted government

auditing standards.

III. SERVICE DELIVERY STRATEGY REQUIREMENT

The provisions of Section 36-70-20 et seq. of the Official Code of Georgia, relating to the “Coordinated And

Comprehensive Planning And Service Delivery By Counties And Municipalities”, as amended, have been

complied with throughout the contract period.

_______________________ _________________________________

Date Signature

16

APPENDIX E

TITLE VI INTRODUCTION

As a sub-recipient of federal funds from Georgia Department of Transportation, all municipalities are required to

comply with Title VI of the Civil Rights Act of 1964 which provides that:

"No person in the United States shall on the grounds of race, color, or national origin, be excluded from participation

in, or be denied the benefits of, or be subjected To discrimination under any program or activity receiving federal

assistance under This title or carried out under this title."

Additionally, the Civil Rights Restoration Act of 1987, expanded the definition of the terms "programs and

activities" to include all programs or activities of federal recipients, subrecipients, and contractors, whether or not

such programs and activities are federally assisted.

The provisions of Title VI apply to all contractors, subcontractors, consultants and suppliers. And is a condition for

receiving federal funds. All sub recipients must sign Title VI assurances that they will not discriminate as stated in

Title VI of the Civil Rights Act of 1964.

In the event that the sub recipient distributes federal aid funds to second tier entity, the subrecipient shall include

Title VI language in all written documents and will monitor for compliance. If, these assurances are not signed, the

City or County government may be subjected to the loss of federal assistance.

All sub recipients that receive federal assistance must also include Federal Highways Administrations 1273 in their

contracts. The FHWA 1273 sets out guidance for ensuring non discrimination and encouraging minority

participation and outreach.

Enclosed you will find Title VI acknowledgment form and the Title VI assurances. The Title VI acknowledgment

form and Title VI assurances must be signed by your local government official if it has not been signed.

17

TITLE VI ACKNOWLEDGEMENT FORM

The _______________________________________ assures that no person shall on the grounds or race,

color, national origin or sex as provided by Title VI of the Civil Rights Act of 1964, and the Civil Rights

Restoration Act of 1987 be excluded from participation in, be denied the benefits of, or otherwise be

subjected to discrimination under any City or County sponsored program or activity.

The_______________________________________ assures that every effort will be made to ensure non

discrimination in all of its programs or activities, whether those programs are federally funded or not.

Assurance of compliance therefore falls under the proper authority of the City Council or the County

Board of Commissioners. The Title VI Coordinator or Liaison is authorized to ensure compliance with

provisions of this policy and with the Law, including the requirements of 23 Code of Federal

Regulations (CFR) 200 and 49 CFR 21.

Official Name and Title Date Citations:

Title VI of the Civil Rights Act of 1964; 42 USC 2000d to 2000d-4;42 USC 4601to 4655;23 USC

109(h); 23 USC 324; DOT Order 1050.2; EO 12250; EO 12898; 28CFR 50.3

Other Nondiscrimination Authorities Expanded the range and scope of Title VI coverage and

applicability

The 1970 Uniform Act (42 USC 4601)

Section 504 of the 1973 Rehabilitation Act (29 USC 790)

The 1973 Federal-aid Highway Act (23 USC 324)

The 1975 Age Discrimination Act (42 USC 6101)

Implementing Regulations (49 CFR 21& 23 CFR 200)

Executive Order 12898 on Environmental Justice (EJ)

Executive Order 13166 on Limited English Proficiency (LEP)

18

NOTICE TO SPONSOR

COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964

During the performance of this contract, the SPONSOR, for itself, its assignees, and successors in interest (hereinafter referred to as the "SPONSOR"), agree as follows:

1. Compliance with Regulations

The SPONSOR shall comply with the Regulations relative to nondiscrimination in federally-assisted programs of the Department of Transportation (hereinafter referred to as DOT), Title 49, Code of Federal Regulations, part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract.

2. Nondiscrimination

The SPONSOR, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, sex, or national origin in tl1e selection and retention of subcontractors, including procurement of materials and leases of equipment. The SPONSOR shall not participate either directly or indirectly in discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations.

3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment

In all solicitations either by competitive bidding or negotiations made by the SPONSOR for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the SPONSOR of the SPONSOR's obligations under this contract and the Regulations relative to nondiscrimination on the ground of race, color, sex, or national origin.

4. Information and Reports

The SPONSOR shall provide all information and reports required by the Regulations or directives issued

pursuant thereto, and shall permit access to its books, records, accounts, other sources of information and its

facilities as may be determined by the State Department of Transportation or the Federal Highway

Administration to be pertinent to ascertain compliance with such Regulations, orders, and instructions.

Where any information required of a sponsor is in the exclusive possession of another who fails or refuses to

furnish this information, the Sponsor shall so certify to the State Department of Transportation, or the

Federal Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the

information.

5. Sanctions for Noncompliance In t he event of the SPONSOR's noncompliance with the nondiscrimination provisions of this contract, the State Department of Transportation shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to:

a. Withholding of payments to the SPONSOR under the contract until the SPONSOR complies; and/or b. Cancellation, termination, or suspension of the contact, in whole or in part.

6. Incorporation of Provisions The SPONSOR shall include the provisions of paragraphs (I) through (6) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto.

The SPONSOR shall take such action with respect to any subcontractor or procurement as the State

19

Department of Transportation or the Federal Highway Administration may direct as a means of enforcing such

provisions including sanctions for noncompliance: Provided, however, that in the event a Sponsor becomes

involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the

Sponsor may request the State to enter into such litigation to protect the interests of the state and, in

addition, the Sponsor may request the United States to enter into such litigation to protect the interests of the

United States.

20

APPENDIX F

Request for Qualifications (RFQ) &

Prequalified Consultant Award Selection Package (if applicable)

City of Newnan, Georgia - Mayor and Council Date: August 14, 2018 Agenda Item: Agreement with Consultant- Traffic Study and Recommendations Prepared by: Michael Klahr, Public Works Director Purpose: To consider approval for Agreement between Foresite Group, Inc. and the City of Newnan for professional engineering services for a Jackson St/ Jefferson St/ Clark St traffic study and recommendations, to include pedestrian accommodations and vehicular operational improvements Background: The City of Newnan was awarded a $75,000 grant through the Surface Transportation Block Grant program, to study the Jackson St/ Jefferson St/ Clark St area, and has committed to a grant match of $18,750, for a project total of $93,750. In addition, the Mayor has executed the Project Framework Agreement (PFA) with the Georgia Department of Transportation, which contains straightforward project phase participation commitments. Under the terms of the grant, Foresite Group, Inc. was selected based on qualifications. The City is now ready to enter into an Agreement to begin work. Development of the scope and schedule have been coordinated with the Georgia Department of Transportation. The Agreement will allow the City to maximize the grant and match, not to exceed $93,750.00, billed at the hourly rates show. Options: A. Approve Agreement with Foresite Group, Inc.

B. Other action as directed by Council Funding: SPLOST 2013 Recommendation: Option A Attachments: Agreement Scope and Schedule

This project entails analyzing alternatives to alleviate the traffic congestion issues at the four intersections within the Jackson Street/ Jefferson Street/ Clark Street road segments. These alternatives will be analyzed in order to develop a preferred alignment. The preferred alternative will be determined based on factors such as ROW requirements, construction costs, environmental impacts, safety measures, etc. The general scope and schedule is outlined below:

Kick Off Meeting Meet with the City staff. Discuss scope, timelines, alternatives, data, requirements (from both sides) and future plans

Research and Data Collection Field data to be collected. Vehicular data has already been collected. Other data such as trends, field observations, crash statistics, signal timing, local preferences, etc. will be collected in the field. Recommendations made in the LCI and other documents will be researched and implemented. Environmental Survey of Cultural Resources An environmental screening that would identify natural and cultural resources and permitting requirements for the project will be conducted. A desktop survey of the cultural resources of the corridor will be prepared. The cultural resource survey will include a narrative and analysis of the existing structures. The findings of this effort will be documented in a screening memo for Newnan’s project files. Generally speaking, the ecological field activity would include a site evaluation that includes identification of vegetation communities, land uses, habitat for endangered/threatened species, and the types and condition of wetland and streams. This delineation data would be provided to the design team to aid in project design.

Stakeholder Committee Meeting (1) Introductions, understand everyone's roles and responsibilities, provide project status and future plans. Stakeholder committee is expected to have a representative from the City, County, GDOT, University, downtown organizations, etc.

Model Building

A Synchro model will be built. It will be calibrated (via field observations and travel time runs).

Existing Analysis

Existing conditions will be analyzed using the Synchro Model.

Stakeholder Committee Meeting (2) Results of the data collection, existing analysis, etc. along with future plans will be discussed. This meeting will be formatted like a design charrette.

Traffic Forecasting Traffic volumes will be forecasted using the methodology prescribed in GDOT's Traffic Forecasting Manual. These volumes will be forecasted for Base (+2) and Design Years (+2). Rerouting of traffic will be necessary for each alternative.

Background and Future Analysis Capacity analysis will be performed for No Build and Build conditions. Pedestrian/ Bicycle Analysis A bike/ ped circulation plan will be prepared including safe crossings that will be geared predominantly towards the University students.

Alternatives Analysis Several alternatives will be analyzed using the existing calibrated model and the forecasted volumes for Base and Design Years under build and no build conditions. TE study reports per GDOT guidelines will be prepared.

Signing and Marking Alternatives Signing and pavement marking alternatives will be prepared to minimize clutter and be more informative. These will be prepared for each alternative that is analyzed.

Graphics Production 2D or 3D graphics will be prepared to represent at least three alternatives. A 3D simulation model will also be prepared to show traffic conditions under various scenarios.

Staff Meeting The results of alternative analysis (along with cost and benefit analysis) along with the signing and marking ideas, and the graphics will be discussed with the staff to narrow down the alternatives

Stakeholder Committee Meeting (3) The alternatives narrowed down after the staff meeting will be presented to the stakeholder committee.

PIOH A Public Information Open House will be conducted that will allow citizens to learn about the project, ask questions, and provide comments. This PIOH will be conducted per GDOT guidelines.

Final Report A final report long with graphics will be prepared. This report will have information regarding data collection, stakeholder meetings, alternatives discussed, PIOH information, and recommendations for the improvement of intersection conditions.

TASK 8‐Aug 15‐Aug 22‐Aug 29‐Aug 5‐Sep 12‐Sep 19‐Sep 26‐Sep 3‐Oct 10‐Oct 17‐Oct 24‐Oct 31‐Oct 7‐Nov 14‐Nov 21‐Nov 28‐Nov 5‐Dec 12‐Dec 19‐Dec

NTP

Research and Data Collection

Kick Off Meeting

Environmental Desktop Survey

Stakeholder Committee Meeting (1)

Model Building

Existing Analysis


Traffic Forecasting

Background and Future Analysis

Alternatives Analysis

Signing and Marking Alternatives

Graphics Production

Staff Meeting


PIOH

Final Report

Presentation to the Council

A RESOLUTION TO AUTHORIZE THE COMMITTMENT OF FUNDS FROM SPLOST

2013, AND GENERAL FUND UNASSIGNED BALANCE FOR THE ACQUISTION OF

A TROLLEY

WHEREAS, the City of Newnan Mayor and Council and the City Manager have discussed the

prioritization of capital projects and project funding for the acquisition of a Trolley; and

WHEREAS, the City of Newnan is in an excellent financial position to consider committing a

specific portion of SPLOST 2013 and General Fund Unassigned Balance to the General Fund

Committed Balance to fund said prioritized capital project; and

WHEREAS, the City of Newnan has in the past, only when beneficial to the community and

without creating financial hardship for necessary operational funding, committed fund balance for

capital projects; and

WHEREAS, the said project estimates require $100,000 in SPLOST 2013 funds and $24,000 of

the General Fund Unassigned Balance to cover the funding deficit; and

NOW, THEREFORE BE IT RESOLVED that the Mayor & Council of the City of Newnan hereby

authorize the Finance Director to commit funds in the amount of $100,000 in SPLOST 2013 funds

and $24,000 of the General Fund Unassigned Balance to fund the deficit of the prioritized project

(Trolley Acquisition); and

.

DONE, RATIFIED AND PASSED in regular session this the ____ day of_____________2018

ATTEST: ________________________ Della Hill, City Clerk REVIEWED AS TO FORM: _________________________ C. Bradford Sears, Jr., City Attorney _________________________ Cleatus Phillips, City Manager

________________________________ Keith Brady, Mayor ________________________________ Cynthia Jenkins, Mayor Pro Tem ________________________________ George Alexander, Councilmember ________________________________ Ray DuBose, Councilmember ________________________________ Rhodes Shell, Councilmember ________________________________ Dustin Koritko, Councilmember ________________________________ Vacant, Councilmember

A RESOLUTION TO AUTHORIZE THE COMMITTMENT OF FUNDS FROM GENERAL FUND

UNASSIGNED BALANCE FOR THE OPERATION OF THE DOWNTOWN SANITATION

PROGRAM

WHEREAS, the City of Newnan Mayor and Council and the City Manager have discussed the importance of the

management of a downtown sanitation program; and

WHEREAS, the City of Newnan is in an excellent financial position to consider committing a specific portion of

General Fund Unassigned Balance to the General Fund Committed Balance to fund said program; and

WHEREAS, the City of Newnan has in the past, only when beneficial to the community and without creating

financial hardship for necessary operational funding, committed fund balance for certain capital projects and

programs; and

WHEREAS, the said program estimates require up to $120,000 of the General Fund Unassigned Balance to

cover the potential funding deficit; and

NOW, THEREFORE BE IT RESOLVED that the Mayor & Council of the City of Newnan hereby authorize the

Finance Director to commit funds in the amount of up to $120,000 of the General Fund Unassigned Balance to

fund the potential deficit of the prioritized program; and

DONE, RATIFIED AND PASSED in regular session, this the ______ day of ____________, 2018.

ATTEST:

__________________________ _______________________________

Della Hill, City Clerk L. Keith Brady, Mayor

REVIEWED AS TO FORM:

_______________________________

Cynthia E. Jenkins, Mayor Pro Tem

_____________________________

C. Bradford Sears, Jr. City Attorney _______________________________

George M. Alexander, Councilman

_____________________________ _______________________________

Cleatus Phillips, City Manager Rhodes H. Shell, Councilman

_______________________________

Ray DuBose, Councilman

_______________________________

Dustin Koritko, Councilman

_______________________________

Vacant, Councilman

City of Newnan, Georgia Mayor and Council

Date: August 14, 2018 Agenda Item: Ordinance to set millage rate for 2018 Property

Taxes Prepared By: Katrina Cline, Finance Director Presented By: Cleatus Phillips, City Manager

Purpose: To adopt an ordinance to set the millage rate for real and personal property taxes

for the City’s 2018 assessment cycle. Background: The 2018 tax digest was received from the Coweta County Tax Commissioner.

The current 2018 tax digest and 5-year history of the levy has been advertised, along with a press release and notice of tentative tax increase for 2018. The proposed rollback millage rate of 3.78 mills per thousand is not sufficient to balance the City’s operational budget. Additionally, a millage rate of 4.00 is the lowest millage rate adopted by Council in the last 15 years, with the exception of 2017, which was set at 3.87 mills per thousand.

Funding: N/A. Recommendation: Staff recommends that Council approve the ordinance as submitted, resulting in a

millage rate for 2018 of 4.00 mills, which is a 5.82% increase over the rollback rate proposed by the Coweta County Tax Commissioner.

Options: 1. Approve the ordinance as submitted. 2. Other action as directed by Council. Attachments: Current 2018 Tax Digest and 5-Year History of Levy

Previous Discussion with Council: N/A.

ORDINANCE IMPOSING TAXES FOR CORPORATE PURPOSES FOR THE YEAR 2018

BE IT ORDAINED, by the City Council of the City of Newnan, Georgia: SECTION I. That for the purpose of paying its expenses of operation and maintenance from the 1st day of January, 2018 to the 31st day of December, 2018, the City of Newnan, Georgia, a body politic, does hereby impose and levy the following taxes: On each one thousand ($1,000.00) dollars of the assessed value of all real estate and all personal property in the City of Newnan, Georgia and in like proportion on less than one thousand ($1,000.00) dollars in assessed value a tax, in the following amount: For the general operations of the City of Newnan, the tax rate of eight and seventy one hundred (8.71) mills is hereby levied upon the real and personal property located within the corporate limits of the City of Newnan. This rate will produce approximately $12,492,062 in ad valorem taxes. In compliance with the original laws regulating local option sales tax, the sum of $6,753,211 is hereby deducted from the total levy, leaving a balance to be collected of approximately $5,738,851, or a reduction in the ad valorem tax levy of four and seventy one hundred (4.71) mills. The effective rate of taxation is four hundred (4.00) mills, which is for the general operations of the City of Newnan. SECTION II. That all taxes imposed or levied by this ordinance shall be due and payable at the office of the Coweta County Tax Commissioner approximately sixty days after billing. If any tax is not paid on or before the last business day of the month following the billing, interest in the amount of 0.542% per month shall be added and collected by the Tax Commissioner. Additionally, a penalty of 5% shall be added after 120 days, with an additional 5% assessed after each successive 120 days, up to a maximum of 20% of the principle amount due. If the taxes are not paid by the 31st day of March, 2019, the Tax Commissioner may issue a tax execution for the tax, penalty, interest, and execution fee of twelve dollars ($12.00) against the property of the defaulting taxpayer, directed to the police chief or any other officer or person designated by the City Council for that purpose, who shall proceed to collect the same according to law. SECTION III. Any taxpayer whose property is under appeal with the Coweta County Tax Assessor may make a partial payment reflecting the tax on the undisputed portion of the appraisal. Taxpayers with pending appeals who make full payment will receive a refund for any reduction in the property valuation resulting from the appeals process. Taxpayers who make partial payments will be liable for penalties on any additional tax due following resolution of the appeals process. SECTION IV. Any ordinance or parts of ordinances in conflict with or inconsistent with this ordinance are hereby repealed.

DONE, RATIFIED AND PASSED in regular session, on this the ______ day of

_______________________, 2018.

ATTEST: ________________________________ L. Keith Brady, Mayor _______________________ Della Hill, City Clerk ________________________________

Cynthia E. Jenkins, Mayor Pro-Tem REVIEWED AS TO FORM: _________________________ ________________________________ Cleatus Phillips, George M. Alexander, Councilmember City Manager

________________________________ _________________________ Rhodes H. Shell, Councilmember C. Bradford Sears, Jr., City Attorney ________________________________

Ray DuBose, Councilmember ________________________________ Dustin Koritko, Councilmember

________________________________ (Vacant), Councilmember

City 2013 2014 2015 2016 2017 2018*

Real and Personal $936,159,264 $1,081,798,682 $1,175,236,951 $1,204,536,961 $1,322,596,403 $1,419,667,563

Motor Vehicles 69,857,690 56,791,200 39,862,510 28,360,230 20,606,520 15,045,190

Mobile Homes 0 0 0 0 0 0

Timber - 100% 0 0 0 0 0 0

Heavy Duty Equipment 0 0 0 0 0 0

Gross Digest $1,006,016,954 $1,138,589,882 $1,215,099,461 $1,232,897,191 $1,343,202,923 $1,434,712,753

Less M & O Exemptions 0 0 0 0 0 0

Net M & O Digest $1,006,016,954 $1,138,589,882 $1,215,099,461 $1,232,897,191 $1,343,202,923 $1,434,712,753

State of Georgia Forest Land

Assistance Grant Value $0 $0 $0 $0 $0 $0

Adjusted Net M & O Digest $1,006,016,954 $1,138,589,882 $1,215,099,461 $1,232,897,191 $1,343,202,923 $1,434,712,753

Gross M & O Millage 9.490 8.805 8.988 9.241 8.709 8.707

Less Rollback 5.120 4.655 4.938 5.191 4.839 4.707

Net M & O Millage 4.370 4.150 4.050 4.050 3.870 4.000

Net Taxes Levied $4,396,294 $4,725,148 $4,921,153 $4,993,234 $5,198,195 $5,738,851

Net Tax $ Increase/(Decrease) $38,569 $328,854 $196,005 $72,081 $204,962 $540,656

Net Tax % Increase/(Decrease) 0.9% 7.5% 4.1% 1.5% 4.1% 10.4%

* Proposed Millage Rate. Actual Millage Rate will be determined by Council at the August 14, 2018 meeting.

PUBLIC NOTICE

The Newnan City Governing Authority does hereby announce that the 2018 millage rate will be set at a meeting to be held at Newnan City Hall on August 14,

2018 at 2:30 PM, and pursuant to the requirements of O.C.G.A. 48-5-32, does hereby publish the following presentment of the current year's tax digest and

levy, along with the history of the tax digest and levy for the past five years. There will be three (3) public hearings at City Hall prior to setting the 2018 millage

rate, as follows: Tuesday, August 7, 2018 at 6:30 PM; Friday, August 10, 2018 at 11:00 AM; and Tuesday, August 14, 2018 at 2:30 PM.

City of NewnanCURRENT 2018 TAX DIGEST AND 5-YEAR HISTORY OF LEVY

City of Newnan, Georgia - Mayor and Council Date: August 4, 2018 Agenda Item: Request for transmittal of the 2018 update to the

Capital Improvements Element (CIE), which includes the Short-Term Work Program (STWP), to the Three Rivers Regional Commission (RC) and the Georgia Department of Community Affairs (DCA)

Prepared and Presented by: Chris Cole, Planner Submitted by: Tracy Dunnavant, Planning & Zoning Director

Purpose: To request official transmittal of the 2018 update to the CIE, including the STWP, to the Three Rivers RC and the Georgia DCA. Background: The Georgia Development Impact Fee Act (GDIFA) was enacted into law in 1990. It sets rules for local governments that wish to charge new development for a portion of the additional capital facilities needed to serve it. Under GDIFA, local governments may impose exactions on developers to help finance the expansion of their infrastructure systems only through an impact fee system and only for the specific types of facilities and infrastructure listed in the law. All local governments that utilize an impact fee system under the GDIFA must include CIEs in their comprehensive plans and update the CIE portion of their plan annually. The STWP is included as a part of the CIE. Per the minimum standards of the planning process, all local governments must hold a minimum of one public hearing prior to the transmittal of each CIE update. The City has previously held the public hearing and staff is now requesting official transmittal of the document to the RC and DCA for review and comments. Formal adoption of the update by this body will be requested once approval is gained by both institutions. Options: A. Adopt the resolution approving transmittal of the 2018 update to the CIE, which includes the

STWP.

Funding: N/A Recommendation: Option A

Attachments: Transmittal resolution Previous Discussions with Council: July 17, 2018

A RESOLUTION AUTHORIZING THE TRANSMITTAL OF THE CITY OF

NEWNAN’S 2018 UPDATE TO THE CAPITAL IMPROVEMENTS ELEMENT,

INCLUDING THE SHORT-TERM WORK PROGRAM, TO THE THREE RIVERS

REGIONAL COMMISSION

CITY OF NEWNAN, GEORGIA

WHEREAS, the City of Newnan has prepared an annual update to a Capital

Improvements Element and Short-Term Work Program; and

WHEREAS, the annual update of the Capital Improvements Element and Short-Term

Work Program was prepared in accordance with the Development Impact Fee Compliance

Requirements and the Minimum Planning Standards and Procedures for Local Comprehensive

Planning established by the Georgia Planning Act of 1989, and a Public Hearing was held on

July 17, 2018 at City Hall.

NOW THEREFORE, IT IS HEREBY RESOLVED, that the Mayor and Council of the

City of Newnan does hereby submit the annual update of the Capital Improvements Element and

Short-Term Work Program covering the one-year period 2018-2019 to the Three Rivers

Regional Commission for Regional Review, as per the requirements of the Georgia Planning Act

of 1989.

This Resolution is adopted this 14th day of August, 2018.

ATTEST:

______________________________

L. Keith Brady, Mayor

______________________________ ______________________________

Della Hill, City Clerk Cynthia E. Jenkins, Mayor Pro Tem

REVIEWED: ______________________________

Rhodes H. Shell, Councilman

______________________________ ______________________________

C. Bradford Sears, Jr., City Attorney George M. Alexander, Councilman

_____________________________ ______________________________

Cleatus Phillips, City Manager Ray Dubose, Councilman

______________________________

Dustin Koritko, Councilman

Comprehensive Plan

2016-2036

Capital Improvements Element

with Short-Term Work Program

2018 Update

TABLE OF CONTENTS

Table of Contents i

I. Introduction……………………………………………………………………….…...1

II. Short-Term Work Program (STWP) Updates and Long-Term and

Ongoing Activities……………………..……….….………………..…….……….2 STWP………………………………………….……………………………………………………….……………..2

Long-Term, Indefinite, and Continuous Activities…………………..…………………………..4

III. Impact Fee Financial Report Updates……….……………....………….…5

IV. Capital Improvements Element (CIE) Project Updates……………..6 Parks and Recreation……………………….……………………………………………………………..….6 Fire Services……………………………………….…………….…….…………….…………………………...6 Police Protection…………………………………….…………………………………………………..……..7 Roads, Streets, and Bridges…………………………………………………………......…………….….7

V. Wastewater Collection and Treatment Updates……………….…….8 Impact Fee Financial Report………………………..…………..…………………………….……..….8

Short-Term Work Program….………………………………….…………….………………….……….9

Long-Term, Indefinite, and Continuous Activities………………………………………………9

Capital Improvements Element………………………….……………………………………………..9

CITY�OF�NEWNAN��|��Annual�STWP-CIE�Update�2018��

Annual�STWP-CIE�Update�2018� � Page�1�

I. Introduction

The Georgia Development Impact Fee Act (GDIFA) requires all jurisdictions that levy impact

fees to include a Capital Improvements Element (CIE) within the Community Agenda portion of

their comprehensive plan. Furthermore, GDIFA requires those jurisdictions that prepare a CIE

for their comprehensive plan to update it annually. An annual CIE update includes three

components:

1. An annual update to the Short-Term Work Program (STWP) that covers a five-year

period, which includes the current year plus the next four years.

2. An annual report on impact fee finances.

3. An updated list of all CIE projects that receive funding from impact fees, which covers

the same five-year period as the STWP.



II. Short-Term Work Program (STWP) Updates and Long-Term and

Ongoing Activities

Whether or not a jurisdiction is required to have a CIE in their comprehensive plan they

must have a STWP, as required by the Georgia Planning Act. This is necessary to maintain

Qualified Local Government (QLG) status. The STWP is a key implementation tool, which

reflects those activities and strategies the local government has chosen to undertake in the

current five-year period (2018-2022). The City of Newnan has chosen to also provide a long-

term and ongoing activities table for reference.

IMPROVEMENTS | STWP ADDENDUM

Project or Activity

Project

Start

Date

Project

Completion

Date

Estimated

Project

Cost

Portion

Chargeable

to Impact

Fees

Sources of

Funds

(& Share)

Responsible

Party

Develop LINC trail system (Phases 1-4) 2017 2019 $10,035,800 $3,800,000

SPLOST 13,

Impact Fees,

General Fund

City Manager

Acquire a trolley 2015 2019 $100,000 $0 SPLOST 13 Business

Development

Implement gateway signage master plan

and install signage in phases 2014 2019 $250,000 $0 SPLOST 13

Business

Development,

Beautification

Build Fire Station #4 2014 2018 $3,073,797 $1,500,000 SPLOST 13,

Impact Fees City Manager

Improvements to City Hall 2014 2018 $91,500 $0 SPLOST 07 City Manager

Construct McIntosh Parkway 2014 2019 $7,173,000 $2,000,000

Impact Fees,

SPLOST 07,

SPLOST 13,

GTIB Grant

Engineering

Jackson/Jefferson/Clark/Bullsboro

segment traffic study 2015 2018 $75,000 $0

LCI, SPLOST 13,

Match Amount

is $18,750

Engineering

Jackson Street (North) from Elm Street

to Clark Street 2018 2019 $355,350 $0

TBD, City, Match

Amount is

$71,070

Engineering

E. Washington Street from Farmer Street

to Perry Street 2019 2020 $1,234,170 $0

LCI, City, Match

Amount is

$246,834

City

Andrew Street Extension from Augusta

Drive to E. Broad Street 2018 2020 $4,549,000 $2,500,000 Impact Fees, City City

E. Broad/Farmer Signal 2016 2018 $130,000 $0 SPLOST 13 City

Intelligent traffic operations 2016 2019 $200,000 $0 SPLOST 13 Engineering

Obtain fire engine for fire station #4 2016 2018 $500,000 $0 SPLOST 13 Fire



Obtain light duty response truck 2016 2018 $200,000 $0 SPLOST 13 Fire

Obtain light duty response truck 2018 2020 $200,000 $200,000 Impact Fees Fire

Acquire a heavy duty vehicle for fire

department 2018 2018 $550,000 $550,000 Impact Fees Fire





Work with the Historical Society to

develop an educational program

extolling the benefits of historic

preservation and historic tourism

2014 2019

Staff Time,

Other

materials

$0

City, Historical

Society,

Hotel/Motel Tax,

Grants

(Shares

Unknown)

Historical Society,

Convention &

Visitors Bureau,

PIO, Business

Development

Obtain National Register District

designation for Chalk Level

Neighborhood

2013 2019 $2,000 $0 NURA NURA, Planning &

Zoning

Continue Neighborhood Stabilization

Program (NSP III) 2011 2019 $100,000 $0

Neighborhood

Stabilization

Program Grant

Planning & Zoning,

Housing Authority

Continue Neighborhood Stabilization

Program

(NSP I)

2013 2019 $100,000 $0 NSP Revenue,

NSP Grant

Planning & Zoning,

Housing Authority,

Habitat for

Humanity

Sidewalks along Greison Trail 2014 2019 $400,000 $0 SPLOST 19 Public Works

Sidewalks along Sprayberry Road 2014 2019 $278,000 $0 SPLOST 19 Public Works

Source: City of Newnan

Note: Building, Planning & Zoning, Public Works, Beautification, Information Technology, Police, Fire, Engineering, Business Development refer

to those respective departments of the City of Newnan. County refers to Coweta County. Acronyms used refer to: RC- Three Rivers Regional

Commission, ARC- Atlanta Regional Commission, GRTA- Georgia Regional Transportation Authority, PIO- Public Information Officer, NURA-

Newnan Urban Redevelopment Agency, UWG – University of West Georgia, NCAC – Newnan Cultural Arts Commission, NH – Newnan Hospital.

Other groups referenced, like the Historical Society, represent those organizations servicing either Newnan or Coweta County as a whole.




LONG-TERM, INDEFINITE, AND CONTINUOUS ACTIVITIES*

Project or Activity Project Start

Date

Project

Completion

Date

Estimated

Project Cost

Portion

Chargeable

to Impact

Fees

Sources of

Funds

(& Share)

Responsible Party

Develop LINC trail

system 2017 2027 $27,847,026.90 $3,800,000

Impact

Fees, City,

County

City Manager

Improvements to

Lower Fayetteville

Road

2017 2027 $60,000,000 $2,500,000

Impact

Fees, City,

FHWA

Engineering

Source: City of Newnan

Note: Beautification, Fire, Engineering refer to those respective departments of the City of Newnan.

*Long-Term means any activity that is to begin in or more than five years (2023) from the current year (2018). All activities that have an

indefinite or continuous end date, but a known start date prior to 2023, are included here to have the STWP represent only activities with

known start end dates. Also, it is conceivable that many of the activities with unknown end dates are or may become permanently ongoing

activities.



III. Impact Fee Financial Report Updates

The purpose of annually reporting on the financial state of impact fees is to provide an

overview of impact fees collected and spent by category of public facility and service area. As

seen below, there is a report for 2017, which is the last completed year.

ANNUAL FINANCIAL REPORT FOR 2017 Public Facility

Type

Parks and

Recreation Fire Services Police Protection

Roads, Streets, and

Bridges

Total

Service Area City of Newnan City of Newnan City of Newnan City of Newnan

Beginning

Impact Fee

Fund Balance

$1,764,295.13 $328,974.60 $3,829.60 $3,752.21

$2,100,851.54

Impact Fees

Collected $234,893.44 $125,325.12 $0 $114,366.76

$474,585.32

Accrued

Interest $3,669.10 $790.22 $4.37 $86.47

$4,550.16

Project

Expenditures $79,710.50 $0 $3,832.05 $23,827.29

$107,369.84

Impact Fee

Refunds $0 $0 $0 $0 $0

Ending Impact

Fee Fund

Balance

$1,923,147.17

$455,089.94 $1.92 $94,378.15

$2,472,617.18

Impact Fees

Encumbered $0 $0 $0 $0

$0

Source: City of Newnan Finance Department – Fund 375 Impact Fees

Administrative Fees

Three percent of each impact fee is added to the final amount as an administrative fee. This

portion of the impact fee pays for banking fees to maintain the impact fee account and helps

fund the salaries of the administrator who collects the impact fees and other staff members of

the Planning and Zoning Department who update the CIE, prepare financial reports, and other

related activities. For 2017, the only costs associated with implementation were banking fees

and the salaries of those various employees. The amount collected in administrative fees was

$11,984.49.



IV. Capital Improvements Element (CIE) Project Updates

A capital improvement is an improvement that increases the service capacity of a public

facility and has a useful life of ten or more years due to new construction or some other action.

The CIE projects tables below show all planned capital improvements with expected completion

dates within the current five-year period.

Capital Improvements Projects: Parks and Recreation

Newnan Capital Improvements Projects - 2018

Public Facility Parks and Recreation

Service Area City Limits

Project Description

Project

Start

Date

Project

End

Date

Estimated

Cost of

Project

Portion

Chargeable

to Impact

Fees

Funding

Sources

Responsible

Party Status

Develop LINC trail system

(Phases 1-4) 2017 2019 $10,035,800

$3,800,000

SPLOST 13,

Impact

Fees,

General

Fund

City Manager

Under

Construction

Source: City of Newnan Planning and Zoning Department

Capital Improvements Projects: Fire Services


Public Facility Fire Services


Project Description

Project

Start

Date

Project

End

Date

Estimated

Cost of

Project

Portion

Chargeable to

Impact Fees

Funding

Sources

Responsible

Party Status

Obtain fire engine for Fire

Station #4 2016 2018 $500,000 $0 SPLOST 13 Fire Planning

Obtain light duty response

truck 2016 2018 $200,000 $0 SPLOST 13 Fire Planning

Obtain light duty response

truck 2018 2020 $200,000 $200,000

Impact

Fees Fire Planning

Acquire a heavy duty

vehicle for fire department 2018 2018 $550,000 $550,000

Impact

Fees Fire Planning



Impact

Fees Fire Planning



Impact

Fees Fire Planning

Build Fire Station #4 2014 2018 $3,073,797 $1,500,000

SPLOST 13,

Impact

Fees

City

Manager Planning




Capital Improvements Projects: Police Protection


Public Facility Police Protection


Project Description

Project

Start

Date

Project

End Date

Estimated

Cost of

Project

Portion

Chargeable

to Impact

Fees

Funding

Sources

Responsible

Party Status

Improvements to Public

Safety Complex 2017 2017 $4,271.27 $4,271.27

Impact

Fees

City

Manager Completed

Capital Improvements Projects: Roads, Streets, and Bridges


Public Facility Roads, Streets, and Bridges


Project Description

Project

Start

Date

Project

End

Date

Estimated

Cost of

Project

Portion

Chargeable to

Impact Fees

Funding Sources

Responsible

Party

Status

Construct McIntosh

Parkway 2014 2019 $7,173,000 $2,000,000

Impact Fees,

SPLOST 07,

SPLOST 13,

GTIB Grant

Engineering

Under

Construction

Andrew Street Extension

from Augusta Drive to E.

Broad Street

2018 2021 $4,549,000 $2,500,000 Impact Fees, City Engineering Early Concept

Phase


* McIntosh Parkway was referred to as East Washington Extension and Greison Trail/Bypass Connector, respectively, in earlier CIEs.



V. Wastewater Collection and Treatment Updates

As with the Comprehensive Plan, wastewater collection and treatment is being reported

separately from the other public facilities. This is due to the fact that Newnan Utilities, the

City’s appointed authority for administering public utilities, provides service for this specific

category. The other public facilities included in this update are direct operations of the City.

Newnan Utilities provides all the information for wastewater collection and treatment

concerning the Comprehensive Plan and CIE updates. They also levy and collect the impact fees

for wastewater collection and treatment.

Similar to previous public facilities, those items for wastewater collection and treatment

that have completion dates beyond 2022 are not shown in the CIE and STWP.

ANNUAL FINANCIAL REPORT FOR 2017

Public Facility Type Wastewater Collection and Treatment

Service Area City of Newnan

Beginning Impact Fee Fund

Balance $5,050,370.83

Impact Fees Collected $1,307,142.92

Accrued Interest $0.00

Project Expenditures $1,256,546.00

Administrative Costs $39,215.82

Impact Fee

Refunds $0

Ending Impact Fee Fund Balance $5,061,751.93

Impact Fees Encumbered $0 Source: Newnan Utilities




Project or Activity Project Start

Date

Project

Completion

Date

Estimated

Project

Cost

Portion

Chargeable

to Impact

Fees

Sources of

Funds

(& Share)

Responsible

Party

Mineral Springs

Upgrade 2016 2021 $4,500,000 $4,500,000

Impact Fees

(100%)

Newnan

Utilities

Collection System

Improvements 2017 2021 $2,000,000 $2,000,000

Impact Fees

(100%)

Newnan

Utilities

IMPROVEMENTS-STWP ADDENDUM

LONG-TERM, INDEFINITE, AND CONTINUOUS ACTIVITIES*

Project or Activity

Project

Start

Date

Project

Completion

Date

Estimated

Project Cost

Portion

Chargeable

to Impact

Fees

Sources of

Funds

(& Share)

Responsible

Party

Phase III – Expansion of

Mineral Springs WPCP Indefinite Indefinite $13,000,000 $13,000,000

Impact Fees

(100%),

Other

Sources

Newnan

Utilities

Phase IV – Expansion

Wahoo Creek Indefinite Indefinite $15,000,000 $15,000,000

Impact Fees

(100%),

Other

Sources

Newnan

Utilities

Land Treatment Indefinite Indefinite $10,000,000 $10,000,000

Impact Fees

(100%),

Other

Sources

Newnan

Utilities

Collection System

Construction Indefinite Indefinite $5,000,000 $5,000,000

Impact Fees

(100%),

Other

Sources

Newnan

Utilities

Source: Newnan Utilities and Wiedeman and Singleton, Inc. *Long-Term means any activity that is to end more than five years (2023) from the current year (2018). It is conceivable that many of the

activities with unknown end dates are or may become permanently ongoing activities. In addition, the figures are not exact totals for the

projects they represent. They are estimates as used in the “Calculation of Impact Fee in 2005” table.

Wastewater Collection and Treatment CIE Newnan Capital Improvements Projects -- 2018

Public Facility Wastewater Collection and Treatment


Project Description Project

Start Date

Project End

Date

Estimated Cost

of Project*

Funding

Sources Status

Influent & Diversion Pump Stations 2015 2017 $3,670,000 Impact Fees

(100%) Completed

Mineral Springs Upgrade 2016 2021 $4,500,000 Impact Fees

(100%) Construction

Collection System Improvements 2017 2021 $2,000,000 Impact Fees

(100%) Planning

City of Newnan, Georgia - Mayor and Council Date: August 14, 2018 Agenda Item: Contract Change Order- Culvert Extension,

McIntosh Parkway Prepared by: Michael Klahr, Public Works Director Purpose: To consider a change order for extending a culvert to accommodate protection of existing utility poles Background: The City is currently under contract with Southeastern Site Development, Inc., for the construction of McIntosh Parkway. After construction began, Georgia Transmission Corporation determined that the stability of two existing utility poles would be compromised from construction of a box culvert in proximity to these existing utility poles. In order to secure an encroachment easement, Georgia Transmission Corporation would require the relocation of these two poles, as well as three additional poles affected. The cost for relocating the five poles is approximately $550,000. Subsequently, our engineers have proposed an alternative for assuring the stability of the existing utility poles, that includes the use of sheet piles and extending the box culvert (still under construction). The cost for extending the box culvert is $150,543.96. Contract unit prices for materials are valid, where applicable. The box culvert is just east of existing McIntosh Parkway, from Roberts Road. Options: A. Approve change order for additional work with Southeastern Site

Development, Inc., for $150,543.96 B. Other action as directed by Council Funding: SPLOST 2013 Recommendation: Option A Attachments: CO Proposal, Southeaster Site Development, Inc. Plan view of extended culvert

ITEM CODE DESCRIPTION UNIT QTY UNIT PRICE SE TOTAL COST

210-0200 GRADING COMPLETE LS 1.00 63,400.00$ 63,400.00$

500-3101 CLASS A CONCRETE CY 158.69 352.50$ 55,938.23$

511-1000 BAR REINF STEEL LB 20,524.00 1.22$ 25,039.28$

163-0232 TEMPORARY GRASSING AC 0.04 435.00$ 17.40$

550-1240 STORM DRAIN PIPE, 24" H 1-10 LF 32.00 55.90$ 1,788.80$

207-0203 TYPE II FOUNDATION BACKFILL MATERIAL CY 106.00 42.50$ 4,505.00$

716-2000 EROSION CONTROL MATS, SLOPES SY 195.00 1.75$ 341.25$

151,029.96$

550-1300 STORM DRAIN PIPE, 30" H 1-10 LF 8 60.75$ $ (486.00)

(486.00)$

150,543.96$

SUBTOTAL

NET CONTRACT CHANGE (ADDITIONAL COST + SAVINGS)

MCINTOSH PARKWAYCULVERT EXTENSION

ADDED TO SCOPE - NOT INSTALLED

SUBTOTAL

REMOVED FROM SCOPE - NOT INSTALLED (SAVINGS)

City of Newnan, Georgia – Mayor and Council

Date: August 14, 2018

Agenda Item: 10 Burch Ave., 136 Spring St., 286 West Washington St., 121 Pinson St., and 180 West

Washington St.

Prepared and Presented by: Adam Cash, Code Enforcement Officer

Submitted by: Bill Stephenson, Chief Building Official

Purpose: To inform Council of the status of 10 Burch Ave., 136 Spring St., 286 West Washington St., 121 Pinson

St. and 180 West Washington St. having been before Council in Public Hearings.

Background: Date of Status Check: August 7, 2018

Property Description Owner

Public Hearing Original #

Of Days

Allowed

Resolution

Deadline

Extended # Of

Days Allowed

Updated

Resolution

Deadline

Status

10 Burch Ave.

Abdul Saeed Kader

March 28, 2017

45 Days

May 12, 2017

180 Days

December

16, 2018

Interior and exterior

progress to structure.

136 Spring St Willie Glen Clay

Estate

January 27, 2015 180 Days July 26, 2015 60 Days September

15, 2018

No Progress

286 West Washington St Irvin Jones Estate February 24, 2015 180 Days August 23, 2015 90 Days October 16,

2018

No Progress

121 Pinson St. Marcus Beasley August 26, 2014 180 days February 22, 2015 180 Days September

11, 2018

No progress to

structure.

180 West Washington St. Render Godfrey September 25, 2017 45 days November 9, 2017 180 Days September

11, 2018

Interior progress to

structure.

Options: 1. Accept status reports, no further action is required.

2. Other direction from Council.

Funding: Not Applicable

Recommendation: Staff is requesting Council’s approval for Option 1.

Previous Discussions

With Council: All have previous history with Council.

CITY COUNCIL REQUEST

From: Richard Mix (Full Circle Toys)

Sent: Monday July 30, 2018

To: Libby Winn

Subject: Madison Street Closure Request – FULL CIRCLE TOYS – Saturday October 13, 2018 - 8am-6pm.

Hi Libby-

It’s that time of year yet again!. We are planning our SIXTH annual Zombie & Super Hero Day for

Saturday October 13 from 10am-2pm.

The same general program as the last 5 years – setup starts at 8 – event starts at 10am and runs through

the late afternoon – we will cleaned up and out of the way before 6pm as in years past.

We would like to request street closure of Madison Street BETWEEN Jefferson St. and Perry Street – no

intersections are affected, and as before, we will leave a path for emergency access. Same exact plans

as before. A map is below for review and reference.

Each year this event raises awareness and thousand of dollars for local charities and hopefully we can

continue our partnership with the City of Carrollton Police Department, Newnan High School, East

Coweta High School, CASA, The Coweta County Library System, Make a Wish, etc., etc. and forward their

causes as well.

We look forward to October and appreciate your assistance getting us on the agenda for city council

approval. Please let me know if you have any questions.

Sincerely,

Richard Mix

Full Circle

17 Jefferson St.

Newnan, GA 30263

770.253.7799 (store 11-6)

770.634.7242 (cell)

CITY COUNCIL MEETING AUGUST 14, 2018

From: Mark Vescio [mailto:[email protected]]

Sent: Monday, July 23, 2018 9:28 PM

To: Mark Vescio <[email protected]>; Libby Winn <[email protected]>

Cc: Mark Cooper <[email protected]>

Subject: Re: Special Event Permit Application Question

Hi Libby,

I just wanted to send you some more detailed information regarding the Fido Fest 5K on September

29th.

First of all, Ashley Park is of course our host and venue. Fido Fest is happening in their parking lot, and

the 5K is their kickoff to the day's festivities.There are two events; the one mile fun run that starts at

8am and stays entirely on Mall property, and the 5K that starts at 830am.

Here is a link to the proposed route; it's a 2 loop course that would start by Best Buy, work its way past

the movie theater, and then take a right turn onto Newnan Crossing Bypass (we'd only take up one lane,

curbside). It will then turn right onto the mall access road, and run against traffic to Ashley Park Blvd

(one lane only), then right onto Ashley Park Dr (one lane only) then back onto mall property to complete

the second loop. It will have a common start/finish line.

http://www.gmap-pedometer.com/?r=7274723

My company and I employ a rolling opening with courses, meaning we will trail the last runner and pick

up cones behind them. Since we go onto surface roads with a lane closure, I know we'd need to hire

police to control the intersections and traffic. With my count, I see 7 posts. We'd keep intersections

open until about 10 min prior to the start, and we'd anticipate all runners to be completely on mall

property by the 45 minute mark of the race.

My company has been producing races all over the Southeast for over 7 years, and we have managed

over 500 events. This is all we do, and we take great pride in producing safe, fun events.

I wanted to see what you would need from the event with regard to permitting, etc. and I'd be happy to

provide all the information you need. If there is anything I can answer or assist with, please don't

hesitate to email or call anytime at 678-895-2631. Thank you in advance for your time, and we look

forward to working with you!

Mark Vescio

Run For It! Productions

www.runforitproductions.com

PO Box 1052

Woodstock, GA 30188

(678) 895-2631

mailto:[email protected]




http://www.gmap-pedometer.com/?r=7274723

http://www.runforitproductions.com/

8/2/2018 https://www.gmap-pedometer.com/gp/bookmark/view/id/7278188

https://www.gmap-pedometer.com/gp/bookmark/view/id/7278188 1/2

To view this route online: http://www.gmap-pedometer.com/?r=7278188

http://www.gmap-pedometer.com/gp/bookmark/view/id/7278188

lwinn

Text Box

3.2010 mi Distance July 30, 2018 Created

CITY COUNCIL MEETING AUGUST 14, 2018 From: WILLIAM WILSON [mailto:[email protected]] Sent: Tuesday, July 24, 2018 1:04 PM To: Libby Winn <[email protected]> Subject: Early Ford V8 club Ms. Winn: the Peach State Early Ford V8 Club of Fayetteville is planning a day trip and lunch event on the Square in Newnan on August 18. We would like to park up to 30 early Ford V8’s on the square as we enjoy lunch at one of the restaurants and ice cream at the nearby parlor. This is not panned as a formal car show, but we would like to make our vintage vehicles available to the public while parked for viewing and questions and answers. We anticipate up to 30 cars being parked for two to three hours. Several club members are residents of Newnan and Coweta County. Our question is: may we get about 30 spaces set aside from 11:30 am to about 2:30 pm on the Golden’s Corner side of the Square? This informal display would be an attractive event to public passers by, benefitting businesses on the square and providing a brief but nostalgic respite for everyone. We will travel as a motorcade from an earlier gathering point. We do not anticipate causing or adding to any traffic congestion on the Square. We feel this would be a plus for the City and the public. We thank you for your kind and positive consideration. Bill Wilson, Early Ford V8 Club if America. 404-660-6902 [email protected]




lwinn

Text Box

2 Maps - Parking Spaces: -Original Spaces Requested -Staff Suggested Alternative Spaces

X0Fd4lrOZEeg] &fftou$l q6qr gtore ryp dayaFr:oe

qornq3 1s11deg '1e.ru.ra3 4[

ts ppor8 14

.*. 3d 'v.13'dilolS$ uopuay3cyl aq1

I$

s.ra1mor9,aag ecvqd€5

$ ueu++1t1 LeaE puc ]eal Iv elzto soullloo

$lilH}*",,,,0", 6$sarr11s1

ira66o1 g 3fi !t

ueu*ahi luirJr lulo eiJtr

.AS a,urh.g a ,l .rr i i.ip ct

$ uo$utqseii1 l

13a]€| N teanl

, "' '6,

66t'"Tifl|i:l''Y\

spmau

cr'ore*zuesou lS,,

'3 a0Joa!

0 "rnrba unor,,

c

€t@

a unoc elPqordt lluno3 eF,\^oJ

6''' " r?8 rlsns pua

YSVI ela/\io3

6,s,e:puax$

6 , sJalaMac uP6ro!,s]auj.l159 )3aupas

$ suorsraci!6 pco-l

$ sai"a

"1iii,tf lot6Y{sei^ n

au{slni lBqj

s,talndujoo usrrruailri

eisarl er 4$

^. & lfi,t# HM3 trE

{ullnN sEuluur6e8 MaN

3d sdlitlr.td duuqoflo a3lilo *\e-1

A1dsrc11aal ru1 s,laspur1

dnoje aouern$rlUeU/\ AN

z s,Pjpusx

6

og@

asnoqajsjll aq

s

al![ates dey'i

8/2/2018 Google Maps

https://www.google.com/maps/@33.3744425,-84.7999314,19z 1/1

Map data ©2018 Google 50 ft

lwinn

Oval

lwinn

Line

lwinn

Line

lwinn

Callout

26 Spaces on S. Court Square

lwinn

Text Box

Alternative Parking suggestion after review by City Staff

AUGUST7,2018

LibbyWinnc/o:NewnanCityCouncil25LaGrangeStreetNewnan,GA30263

DearLibby,

We are getting ready to host our second annual Pumpkins in the Park event on October 20, 2018 at Greenville Street Park.

In keeping with City protocol, I am writing this letter to request all parking spaces adjacent to Greenville Street Park to be blocked for this event. We would also like to petition City Council to allow us to invite local Food Trucks out much like Main Street Newnan does with Summer NewnaNights. Each truck would be allowed to sell food items to the people that come through the park for our event. We would need the spots to be blocked off from 3pm until 8pm.

We also would request that we be able to take up nominal fees for entry into contests that will take place at this event; everything else will be free of charge.

We thank you for your time and consideration of these requests.

Warmregards,

JasonWalton

COMMUNITY OUTREACH PASTOR // FOUNDATION CHRISTIAN CHURCH

Foundation Christian Church 30-A East Washington St. Newnan, GA 30263 Tel (770) 396-2220 [email protected] www.FoundationNewnan.com

REQUEST FROM NHS TO CHANGE THE DATE OF PREVIOUSLY APPROVED STUDENT VET CONNECT 5K FROM NOVEMBER 17TH TO NOVEMBER 10TH WHICH IS THE SAME DATE AS THE VETERAN’S PARADE

THE 5K BEGINS AT 8:15 AM AND THE PARADE BEGINS AT 10:00 AM

From: Henderson, Frank [mailto:[email protected]] Sent: Tuesday, August 07, 2018 2:48 PM To: Libby Winn <[email protected]>

Subject: vets 5k

CHANGE DATE

All of the plans are the same for us, route, times, etc... We coordinated with the parade to make

sure we were helping each other out. Sorry for the inconvenience. Nothing changes but the

date Nov. 10th. Thanks

Frankey Henderson, Ed.S

AP European History/Advanced World War 2

Varsity Girls Soccer Head Coach

Pride, Professionalism, Teamwork



5th Annual Newnan High School Student-Vet Connect Veterans Relief Fund 5k and and dog

walk

When: Saturday November 10th, 2018 beginning at 8:15 am

Where: Newnan High School on Armory Road

Run route: This year we will start and finish at the Newnan High School Armory Road location next to

the National Guard Armory. The run will travel past historic Newnan homes and the Coweta County

Veterans Memorial park.

Details: NHS students $20.00 all other participants $25.00 (fun run is free)

All money will directly benefit local Coweta County Veterans through the local VFW, American

Legion Veterans Relief fund and Newnan High School Student Vet Connect.

All participants who register either on Active.com or by mail will receive a Run T-shirt and

packet. T-shirts and packets can be picked up on Friday November 16th at the Newnan High

located on Armory Road between 5:30-7:00 pm. Those that register the day of the event may

not receive a T-shirt. Shirts will not be reordered.

RUNNERS MEDALS WILL BE AWARDED TO TOP THREE FINISHERS IN THESE AGE GROUPS BY

GENDER: 12 and under, 13-19, 20-29, 30-39,40-49, 50-59, 60-69, 70-79, 80+

Water and snacks will be provided as well as event day activities for kids and adults.

Sponsors: All race sponsors will be represented on race day banner and shirts

Medal of Honor Sponsor: 750.00-1000.00 Will co-host the event and receive their name and logo on the

shirts, 4 race entries, can place materials in race day packet, will be given a race day table and place on

race day banner.

Silver Star Sponsors: 500.00-750.00 Will receive large recognition on all event promotions, 3 race day

entries, can place items in race day packet and will be given a table on race day.

Bronze Star Sponsors: 250.00-500.00 Will receive recognition on all event promotions, 2 race day

entries, can place items in race day packet and will be given a table on race day.

Enlisted Sponsors: 100.00-250.00 will receive recognition on t-shirts, 1 race day entry; can place items in

race day packet

Course Description The 5-kilometer (3.1 mile) loop course starts and finishes at the Newnan High School Armory. The course will take you through some beautiful parts of old Newnan.

Entry Fee and Awards Entry fee will be 25.00 for non-NHS students. Student fee is 20.00 (there is no charge for the fun run) T-shirts will be provided to all who pre-register by November 9th. You may also purchase a shirt on the day of the event for 15.00$. (Limited number available)The entry fee is non refundable. Proceeds benefit the Veterans Relief Fund of Coweta Co. Awards will be given to top three finishers male and female based on age group. Registration and Packet Pick Up At Newnan High School on Armory Road on Friday, November 16th from 5:30 to 7:00 p.m. and on race day from 7:00 am to 7:45 am. Races will begin at 8:15. Parking Will be available all around the Newnan High Campus and is free of charge. Plenty of parking is available.

OFFICIAL RACE ENTRY FORM Enter all information below, including shirt size, and sign waiver, which is required to participate. Name __________________________ ______ Age_____ Male [ ] Female [ ] Address____________________________ City/State/ ZIP________ Date__________Email address: ______________________________ I am registering for the: 5K Run Dog YES NO Shirt Size:______________ youth sizes ______________ ENTRY FEE ENCLOSED: $_____ I would like to make an additional tax-deductible donation to the Veterans Relief fund in the amount of $________. Mail Entry To: Newnan High School History Dept. C/O Veterans 5k 190 Lagrange St. Newnan, GA 30263 or drop off at main office. Make checks payable to: NHS Social Studies Dept. C/O Veteran’s 5K Email for more information: [email protected] Website: http://www.cowetaschools.org/nhs/quesinberry/ssweb/ RACE WAIVER – PLEASE READ AND SIGN TO PARTICIPATE I know that running a road race is a potentially hazardous activity. I should not participate unless I am medically able and properly trained. I agree to abide by any decision of a race official relative to my ability to safely complete the event. I assume all risks associated with running this event, including, but not limited to, falls, contact with other participants, the effects of weather, traffic, and conditions of the road, all such risks being known and understood by me, having read this waiver and knowing these facts and in consideration of accepting my entry, I, for myself and anyone entitled to act on my behalf, waive and release Newnan High School and the Coweta County Board of Education and all, sponsors and agencies and municipalities, their representatives, and successors for all claims or liability of any kind arising out of my participation in this event. I grant permission to all of the foregoing to use any photographs, motion pictures, recordings or any other record of this event for any legitimate purpose. ________________________________ _____________________________ Signature of participant Signature of parent/guardian of participant under 18

lwinn

Callout

CHANGE OF DATE TO NOVEMBER 10, 2018

From: Jay Duhon [mailto:[email protected]] Sent: Tuesday, August 07, 2018 3:23 PM To: Libby Winn <[email protected]> Subject: Parking spot reservation request for Aug. 18th 2018

Hello, my name is Jay Duhon and I am assisting the Newnan McIntosh Masonic Lodge #735

with a benefit ride. I would like to request to reserve eight parking spots on W. Washington St.

on the side of Alamo (ending location of ride) on August 18th starting at 10:00am until 2:00pm.

The benefit is to raise funds for the McIntosh Lodge Scholarship. Provided are pictures of

parking area in question. As previously stated the spots requested will be on Alamo side of W.

Washington St. Thank you for your time.

Jay Duhon 678-315-2943



Motion to Enter into Executive Session

I move that we now enter into closed session as allowed by O.C.G.A. §50-14-4 and pursuant to advice by the City Attorney, for the purpose of discussing

And that we, in open session, adopt a resolution authorizing and directing the Mayor or

presiding officer to execute an affidavit in compliance with O.C.G.A. §50-14-4, and that this body ratify the actions of the Council taken in closed session and confirm that the

subject matters of the closed session were within exceptions permitted by the open meetings law.

Motion to Adopt Resolution after Adjourning Back into Regular Session

I move that we adopt the resolution authorizing the Mayor to execute the affidavit stating that the subject matter of the closed portion of the council meeting was within the

exceptions provided by O.C.G.A. §50-14-4(b).