CCiittyy ooff AAbbbboottssffoorrdd PO Box 589, 203 N. First Street, Abbotsford, WI 54405

City Hall (715) 223-3444 Fax (715) 223-8891

AGENDA FOR THE COUNCIL MEETING TO BE HELD Monday, March 3, 2014 AT 6:00 PM

IN THE COUNCIL CHAMBERS OF THE ABBOTSFORD CITY HALL 203 NORTH FIRST STREET, ABBOTSFORD WI

All items listed will be brought before the Abbotsford City Council for discussion and possible approval.

1. Call the regular meeting to ordera. Roll call

2. Comments by the Council President3. Comments by the Public4. Minutes from the Council held February 3, 2014 (Page 1-3)

a. Waive the reading and approve the minutes5. Considerations before the Council

a. Presentation by Bryce Kelley – Statement of Support for Guard and Reserve (Page 4)Committee Reports 6. Update on Public Works Projects – (Stuttgen)7. Abbotsford Fire & Ambulance Department (Council President Voss)

a. Ambulance – Minutes & Financials (Page 5-10)b. Fire – Minutes & Financial Report (Page 11-21)c. Discuss/approve financial agreement with Eric Reis (Carlson Highland CPA) for the handling of

the Fire Department bookkeeping (Page 22)d. Discuss/approve Fire Department – Best Practices relating to employee discipline (Page 39-45)

8. Abbotsford Library – (Council President Voss)a. Minutes from February 2014 (not availalbe)

9. Water and Sewer (Council President Voss)a. Minutes from February 26, 2014 (Page 23)b. Discuss/approve to approve Medenwaldt, Colby and Smith to attend the 2014 Wisconsin Rural

Water convention with taking a City vehicle.10. Police Commission (Werner)

a. Police Minutes from February 10, 2014 (Page 24)b. Police bills in amount of $5,202.90 (Page 25-26)

11. Finance and Personnel (Schwantes)a. Minutes from February 19, 2014 (Page 27)b. Discuss/approve policies:

• Exposure Control Plan/Blood borne Pathogen Exposure Program• Confined Entry Program• Hazard Communication program• Hearing conservation program• Chainsaw program

12. Community Garden (Mediger)a. Minutes from February 27, 2014 (Page 28 & 31-36)

b. Discuss/approve Community Garden User Agreement (Page 29-30)

Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made to Clerk’s Office at (715) 223-3444 with as much advance notice as possible.

14. License & Building (Horacek) a. Building Permits

ID PERMIT #

FIRST NAME

LAST NAME ADDRESS EXPLAINATION DATE

ISSUED COST COUNTY RESEDENTIAL/COMMERICAL

4 2014-1 STREK-O DOORS

518 BIRCH STREET

RELOCATING RESTROOMS TO OTHER SIDE OF PLANT

2/27/2014 $12,000.00 MARATHON COMMERCIAL

15. Set additional committee meetings on the calendar (Page 37-38) 16. Adjourn

Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made to Clerk’s Office at (715) 223-3444 with as much advance notice as possible.

Minutes from the February 3, 2014 Abbotsford City Council meeting held in the Abbotsford Council Chambers. Council President Voss called the meeting to order at 6:00 p.m. Roll call: Council President Voss, Horacek, Werner, Schwantes, Mediger, and Gosse (Absent – Anders) Others present: Clerk Lopez, Stuttgen, Medenwaldt, Dean Wiese, Al Bach, Jody Apfelbeck, Lynsie Edblom, Jon Austin, Stan – Town and Country, Kevin O’Brien – Tribune Phonograph, and other interested citizens. Under comments by the Council President, Voss stated that she will be participating in the meeting as a voting member. Voss thanked the water/sewer/public works and office staff for the handling the snow removal. Under comments by the Public Motion Schwantes/Mediger to waive the reading and approve the minutes from the Council held January 6, 2014. Motion carried without negative vote. Considerations before the Council Under discuss/approve committee appointments, motion Schwantes/Horacek to approve appointments as presented. Motion carried without negative vote. Under discuss/approve Resolution 2014-2 Resolution of Appreciation for Brent Faber, motion Schwantes/Werner to approve as presented. Motion carried without negative vote. Under discuss/approve Resolution 2014-3 Resolution of Appreciation for Merlin Kilty, motion Mediger/Horacek to approve as presented. Motion carried without negative vote. Under discuss/approve Snowmobile Trail map, Wiese gave an explanation of the route they are trying to put in place; their goal is to bring more revenue into the City. It was stated that the snowmobile trail signage will be put up and taken down by the snowmobile club. It was stated that Mayor Rachu would like to have a record of the written verification of the land owners. Motion Schwantes/Werner to approve the map pending the written approvals from land owners. Motion carried without negative vote. Committee Reports Update on Public Works Projects was presented by Stuttgen. Under discuss/approve 11th Street Water and Sewer Extension bid, Stuttgen stated the bids came in under the projected bid amount. The low bid came in from Melvin Companies in the amount of $32,914.50. Motion Horacek/Gosse to approve Melvin bid in the amount of $32,914.50. Motion carried without negative vote. Under discuss/approve Pine Street Reconstruction bid, motion Horacek/Werner to approve the Pine Street Reconstruction to Switlick and Son’s in the amount of $144,890.00. Motion carried without negative vote. Under discuss/approve proposal from Town and Country Lawn & Landscape for 2014 & 2015 season,

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Stuttgen stated that Town and Country has mowed for the last three years; stating they have large equipment and they are timely in their work. It was stated the City is paying a lower amount annually than what was paid to the past contractors. Motion Horacek/Werner to sign two year proposal with Town and Country Lawn and Landscape. Motion carried without negative vote. Under discuss/approve handling of 2014 heavy equipment contractors; Stuttgen stated that in the past this was bid out. Stuttgen spoke to both local contractors and they were both comfortable continuing their services at their 2013 pricing. Stuttgen stated that he will contact the contractors as needed. Under discuss/approve handling of 2014 trucking/snow removal contractors, Stuttgen stated that this service is not used often as the City typically handles this on their own; but in the event of a large storm they may be used on an as needed basis. The last estimate was $75 per hour for a quad axle truck from Scott Christensen. Abbotsford Fire & Ambulance Department was presented by Council President Voss. The Ambulance minutes and financials were presented. Voss updated the council on how the Ambulance has upgraded to a 12 League, effective January 1st, 2014. The Fire minutes and Financial Reports were presented. Abbotsford Library was presented by Council President Voss. Minutes from January 19, 2014 were presented. It was questioned why there was a large jump in the presented balances between January and February. Voss also questioned the closure of the library; it was stated the City has received a copy of the Library’s inclement weather policy. Water and Sewer was presented by Council President Voss. Under update on Waste Water Treatment Project; Medenwaldt gave an update on the progress of the new plant. Under ddiscuss/approve pre-bid from Sanitaire (a Xylem Brand) in the amount of $460,640.00 contingent upon approval from USDA Rural Development, motion Mediger/Werner to approve pre-bid from Sanitaire (a Xylem Brand) in the amount of $460,640.00 contingent upon approval from USDA Rural Development. Motion carried without negative vote. Police Commission was presented by Werner. Police minutes from January 13, 2014 were presented. Motion Mediger/Gosse to approve the Police bills in amount of $31,253.14. Motion carried without negative vote. Under discuss/approve transferring $10,000 from Metal Plate Fund to Accumulated Sick Pay account, motion Horacek/Werner to approve as stated. Motion carried without negative vote. Under discuss/approve sale of K-9 to Clark County Sheriff’s Department, Werner stated that the kennel where the dog came from does not have an interest in taking the dog back. Clark County offered the City $6,000. If the City keeps the dog, it would need to be kenneled and the dog can not stop working; therefore the choices were limited. It was stated the funds received would be allocated to a future drug dog. Motion Mediger/Gosse to approve the K-9 sale. Motion carried without negative vote. Under discuss/approve engagement letter from Johnson Block for 2013 Financial Audit, motion Mediger/Schwantes to approve as presented. Motion carried without negative vote.

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Finance and Personnel was presented by Schwantes. Minutes from January 21, 2014 were presented. Under discuss/approve financial agreement with Eric Reis (Carlson Highland CPA) for the handling of the Fire Department bookkeeping, Reis stated the information is now available but he has not reviewed the number of transactions to determine an annual cost; the amount will be available this week. Reis will provide a one year cost to Lopez. Mediger stated that the meeting went well and there was good dialogue. Apfelbeck stated that he had the department put their questions on paper. One question brought up was how much the insurance would go up. Another question was what exactly would the cost be with Carlson Highland and is the City covering the cost this year? Schwantes stated that the City does have funds in this year’s budget to cover this cost for 2014. The Fire Department questioned if the City received two quotes on the bookkeeping services to assure that we are getting the best price; Schwantes stated that there will not be two quotes as Reis is giving a discounted rate. Schwantes stated that we will wait to see the figures from Reis. Apfelbeck stated that many of the Fire Department questions were based on how this will affect their current secretary’s time. It was stated that check writing would be done two times per month. There are currently seven accounts; tent, gen, truck, hazmat, credit card, recovery account with three check books (tent, fund raising, and general). If the Fire Department retains the tent and fund raising account; it was stated that Reis felt he can still verify the figures with having the receipts/invoices. Fire Department is fine with having Reis handle checks. This issue will be on the March Council meeting for approval.

Under discuss/approve Resolution 2014-1 Budget Amendments (adding Municipal Court), motion Schwantes/Mediger to approve as presented. Motion carried without negative vote.

REVENUE 100-00-45100-000-000 LAW & ORDINANCE VIOL MUNI COURT 10,260.00 TOTAL REVENUE 10,260.00 EXPENSE 100-00-51200-011-000 JUDICIAL - WAGES 6,240.00 100-00-51200-011-100 JUDICIAL - FICA/MED 520.00 100-00-51200-013-000 JUDICIAL - PLAN, MAIN, & OPERATION 3,500.00 TOTAL EXPENSE 10,260.00

Room Tax was presented by Council President Voss Minutes from January 20, 2014; discussion was held regarding funding the Economic Development Corporation. It was stated that in the past the City of Abbotsford has funded a flat $1,000 per year. The requested amount from Economic Development is $1.15 per person. At this time Clark County Economic Development is requesting the additional Abbotsford funds from Room Tax. It was stated that the 2014 budget included $5,500 for the Abbotsford Chamber of Commerce position. Community Garden was presented by Horacek. Minutes from January 22, 2014 were presented. Mediger questioned the amount of sun/shade in the area. The location discussed is east of the Well House and West of fence. The next meeting will be held in February with the Neillsville representatives. Additional committee meetings were set. Motion Schwantes/Horacek to adjourn at 6:58 p.m. Motion carried without negative vote.

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Abbotsford Ambulance Board of Directors Meeting Minutes

February 16, 2014

The meeting of the Board of Directors of the Abbotsford Ambulance Service was called to order by Ray Esselman. Present were: Carol Staab, Allen Nixdorf, Kristi Seubert, and Travis Nixdorf. Absent: Megan Lindau and Sarah Diedrich. A thank you will be sent to Pizza Hut and Subway for refresher lunches provided. A total of $54 has been collected from refresher lunches to date. 10 lbs. of hot turkey has been ordered for class on Saturday. Sunday class should wrap up by 1 – 1:30 p.m. All will pick up 2 dozen donuts and 2 flats of buns for refresher lunch on 2/22/14. Those who attend refresher will receive refresher pay on the next payroll. Megan and Dusty Lindau are the proud parents of a baby boy, William George who was born on Tuesday. A gift for Megan and the baby will be delivered by Ray. A letter was received from Neillsville Memorial Hospital that they will no longer be delivering babies. Advanced skills with Dr. Mickel has been scheduled for April 15, 2014 beginning at 6:00 p.m. The 12-lead hub for Med 2 was ordered on February 4, 2014 and will take approximately 1 month for delivery. Ray will talk with Dr. Mickel on maintaining the 12-leads. A memorial to the House of the Dove in the amount of $50 will be made in remembrance of Dr. Mickel’s mother. Discussion was held on the repeater town in Dorchester. Dale from Northway quoted a price to Travis in the amount of $1,700; the price quoted to John was $4,000. Travis will set up a meeting with John and Dale to discuss these quotes. The Corporation Disciplinary Committee was discussed. The proposal to the City was that Carlson Highland CPA will be cutting checks for the fire department moving forward and the fire department and ambulance service will handle disciplinary matters in house. A motion was made by Kristi, seconded by Travis to adjourn into closed session. Motion carried. A motion was Al, seconded by Kristi to reconvene into open session. Motion carried. Discussion was held on changing the monthly meeting night. The Board will recommend changing the meeting to either the first Tuesday night of the month or the 2nd Monday night of the month. This would accommodate the monthly City Council meeting which currently falls on our meeting night. This will be presented to the members at the March meeting. Jason Bauer is interested in driving the ambulance for 60 Med1 and will complete a driver application.

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Discussion was held on information received on the cot batteries. 4 lithium batteries and chargers would cost $2,450 with a 3 year warranty; chargers can be kept and charged in the med units. Reconditioning our current batteries will be explored with this information brought to the next meeting. Updating the cots and annual cot maintenance will be scheduled with Stryker. A motion was made by Ray with a second by Kristi to adjourn. Motion carried. Respectfully submitted, Carol Staab, Secretary

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Abbotsford Ambulance Service, Inc. February 3, 2014 Meeting Minutes

The meeting of the Abbotsford Ambulance Service was called to order by Chief Ray Esselman with the following members present: David Behnke, Ann Dauffenbach, Sarah Diedrich, Chris Esselman, Ray Esselman, Tammy Horacek, Katelynn Leins, Megan Lindau, Carol Nelson, Allen Nixdorf, Travis Nixdorf, Kristi Seubert, Carol Staab, John Staab ,Jeremy Totzke and Dallas Wiese, Also present was Greg Blasel, Justin Ingersoll and Vince Bennett. The minutes from the January, 2014 meeting were read and approved as read. The Treasurer’s report was read and approved as follows: Payables American Gas & Welding $101.43 AT&T $67.80 Cardmember Services $458.00 County Market $175.00 Designer Advertisingq $11.50 Division of Unemployment Ins. $144.67 EMP $1,368.55 Frontier $91.38 Hagens on 1st $28.00 Harmony Cooperative $83.35 Heartland Cooperative $156.01 Life Line Billing Systems $499.00 NTC $933.40 Northway Communications $3,347.30 Smith Bros. Meats $741.75 United States Treasury $977.22 WI Dept. of Revenue $123.51 Payroll $6,085.00 Total Expenses $15,392.87 Deposits LifeQuest 18,594.68 Interest $.21 Total Deposits $18,594.89 Account Balances Checking $31,083.12 Savings $60,392.86 Med Replacement Savings $73,538.02

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Chief’s Report Advanced skills with Dr. Mickel will be scheduled for April or May with Abbotsford hosting. Dr. Mickel’s mother passed away recently, Travis will obtain more information on a memorial donation. Dale Hammel will be manufacturing the basket for the 6 x 6 with a price not to exceed $5,000. This will be completed by the end of February Vince Bennet is now an ambulance driver in Abbotsford. The contract with Spirit has been signed; a flat fee of $150 will be charged by Spirit, the customer will be billed at the higher ALS rate. This contract was signed effective 2/1/14. Discussion was held on the purchase of a 12-lead hub for Med 2. RediLink will sell the service a hub at the same price as would be sold to St. Joseph’s Hospital which is $6,374.15 with $299 per year for the data plan. A motion was made by Katelynn with a second by Sarah to purchase a 12-lead hub for Med 2. Motion carried. It was noted that delivery takes approximately 30 days after ordering. The cots will be upgraded when the annual maintenance/inspection is completed in February or March. The State EMS grant will again be applied for this year. Discussion was held on the cot batteries; Al will price out lithium batteries and the batteries we currently use and bring this information back to the members. Ann will write a grant to the Abbotsford Story for updating the cots. EMT refresher will be held on February 8, 9, 27 & 28 from 8:00 to 4:00. Pizza Hut will supply lunch on Saturday, February 8th, Subway will supply lunch on February 9th. Abbotsford members will supply desserts the first weekend. Potluck will be offered the second weekend of refresher with Dorchester members supplying desserts. Please utilize drivers when possible to keep them active with the service. Travis and Ray will talk with the Dorchester Fire Department officers regarding the repeater tower. It was noted that the Dorchester Fire Department would like to pursue this tower themselves. Radio communications with the county(s) was discussed; consensus was that recent radio communication is poor. Assistant Chief Report Nothing noted. Training Officer’s Report Train the Trainers will be needed at the upcoming Advanced Skills Recertification. Training tonight will consist of 12-lead review along with advanced skills review.

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EMS Officer’s Report Any monies owed for shirts/jackets ordered should be paid to Sarah. Infection Control Officer’s Report Kristi attended the recent Working Together conference in Milwaukee and will give a presentation on the conference at the next regular meeting. A reminder was given to sanitize your hands frequently. Application Committee Report Nothing noted. Old Business: No update was available on the EMS room cabinet. Dallas updated the members on the proposed Corporation Disciplinary Committee. The next meeting to discuss this will be held on February 11, 2014. All fire and EMS personnel are encouraged to attend. Abbotsford City Council member(s) will be in attendance. New Business: Zayne Rau has completed his 4 driver trainings for 60 Med 2 and will now go alone. John reminded members that Medevac out of Medford is available for intercepts and will transport wherever requested. A motion was made by Travis with a second by Katelynn to purchase $100 in raffle tickets from the Dorchester Community Emergency Services. Motion carried. Try to obtain insurance information for the LifeQuest report when possible. It was noted that Lyndsey receives questions at her place of business in regard to LifeQuest bills. The LifeQuest phone number will be given to Sandy at the Police Department for those with inquires to contact LifeQuest directly. A motion was made by Sarah with a second by Carol Nelson to adjourn. Motion carried. Respectfully submitted, Carol Staab Secretary

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The meeting of the Abbotsford Fire Department was called to order on January 29th, 2014 at 7:00 pm by Chief Jody Apfelbeck. Roll Call was taken with 23 members present. Also present was Jesse Werner and Joanna Mediger from the Abbotsford City Finance and Personnel Committee and Kevin O’Brien from the Abbotsford Tribune.

John Austin and Jody Apfelbeck have regularly attended the meetings for the city finance and personnel committee. At these meetings it was mentioned that the council members would like to see Eric Reis from Highland Carlson to take over the fire department checking and saving accounts. Having an accountant complete the checks would save the expense of an annual audit and would possibly save the city on insurance premiums. Members of the fire department questioned who would pay the extra expense charged from the accountant and also the amount of insurance premium savings. The answers to these questions will be researched further. It was noted that the fire department has done everything the city council has requested and it has been appreciated. Jody Apfelbeck questioned if the fire department could keep control of the tent and fundraiser accounts in house since those accounts do not contain any taxpayer money. Jesse Werner believes that the insurance company would request all the accounts or none of them as all the accounts belong to the corporation. Anthony Resler questioned if donators that wish to remain anonymous would stop donating to the fire department if the accountant took over the books. Mark Gorke and Joanna Mediger thought having an outside person in charge of the finances may generate more donations since some people might feel safer for the accountability of their money. Jamie Ploeckelman questioned if we decided to have Carlson Highland take over the check writing now would we be able to discontinue later on. The fire department would have the option of taking control of the checkbooks again but then the audit would need to be completed again. Council members asked if the fire department could compile their questions together and bring them to the next council meeting for discussion.

A motion was made by Sarah Diedrich to approve the minutes from the December 2013 meeting, motion seconded by Jeff Diedrich. A motion was made by Sarah Diedrich to approve the financial reports from December 2013; motion was seconded by Robin Beran.

The pancake breakfast held in December made a total profit of $103.54 after expenses were paid. Donated items were down this year from previous years.

The truck committee is looking at different options for a tender.

Jody Apfelbeck is researching different options for the helmet lights. The banded lights are not able to withstand the heat and they will crack.

All members on the department arte fully trained currently. Shayne Vetterkind, Brittany Peterson, and Eric Totzke are now state certified as well.

Red Power Diesel is finishing up the repairs needed on the trucks after the two house fires in -30 degree weather. The tenders need to have the valves slightly open when the weather is frigid to prevent them from freezing. Four new valves had to be ordered to repair the tenders in addition to Red Power Diesel’s repairs.

The safety committee needs to set up a meeting to go through the run reports and calls.

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The gear needs to be inspected and logged for all members.

Jim Backus is resigning from Clark County. There will be a going away party for him on February 5th, 2014 in Loyal starting at 6:00 pm.

Members need to complete the ICS 300 and 400 series.

There will be a corporation meeting on February 11th, 2014 at 7:00 pm. The disciplinary committee will be discussed. All members from the fire and ambulance are encouraged to attend.

Combat Parts is building the UTV skid unit. The fire and EMS will practice together once it is complete. The department received another $200 donation that will be used for the skid unit.

David Wiese estimated the repairs on the generator will cost approximately $800. It was recommended to replace the generator instead of repairing it. Mark Gorke motioned to buy a gas powered generator for the enclosed trailer, Sarah Diedrich seconded the motion. A generator committee made up of Anthony Resler, Kevin Flink, and Jeff Diedrich will look at options.

Elections:

Chief: Jody Apfelbeck only nomination. Motion made to close nominations and cast unanimous ballot for Jody Apfelbeck as Chief.

Secretary: Lynsie Edblom only nomination. Motion made to close nominations and cast unanimous ballot for Lynsie Edblom as secretary.

Treasurer: Lynsie Edblom only nomination. Motion made to close nominations and cast unanimous ballot for Lynsie Edblom as treasurer.

Officers will remain the same under Jody Apfelbeck’s command.

Trustee nominations included: Jason Treankler, Jeff Diedrich, Dallas Wiese, David Wiese, Sean Wiese, Chris Esselman, and Chris English. Paper ballots were counted with the new trustees as follows: Jason Treankler, Dallas Wiese, Jeff Diedrich, and Chris Esselman.

John Austin mentioned that the trustees need to get more active in outside meetings and putting together the fundraisers so that they can train to take over when the officers retire.

Motion made to adjourn at 8:55 pm by Mark Gorke, seconded by John Austin.

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General Account01/01/2014 through 01/31/2014

Check # Payee Amount

7557-7560 Voided -$ 7561 TuMarx Printing 176.52$ 7562 Harmony 198.52$ 7563 Jefferson Fire 1,209.63$

7564, 7574-7598, 7602-7605 Payroll 10,724.18$ 7565 County market 41.70$ 7566 Red Power Diesel 802.42$ 7567 Central WI Plumbing 802.31$ 7568 CarQuest 47.52$ 7569 Abbotsford EMS 27.54$ 7570 Abbotsford Fire 7,500.00$ 7571 Jefferson Fire 389.11$ 7572 Galls Inc 49.97$ 7573 A to Z 34.93$ 7599 Wiese Repair 120.95$ 7600 Red Power Diesel 2,161.93$ 7601 Mallory & Zimmerman 142.23$

DepositsInterest 0.82$ City of Abbotsford 32,995.39$ Miller Bradford 25.00$

BALANCE as of 01/31/14 15,399.84$

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Memo

Checks no longer good for Nicolet transitionBank ChecksFuelCO MonitorsPayroll to MembersCleaning SuppliesTruck RepairTanker ValvesOilPayroll TaxesTransfer to Forward Financial Truck AccountTruck RepairBlue Shirt and pinsMisc SuppliesBatteryTruck RepairAttorney Fees

First Half of Budget MoneyExit Light

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406 E. Spruce Street, P.O. Box 99 Abbotsford, WI 54405 Phone: 715.223.6335 Fax: 715.223.3975

Abbotsford Fire & Ambulance Service Inc PO Box 477 Abbotsford WI 54405

The following quote is for “additional” services for 1 year to include payroll check calculation & bookkeeping services. Fees for services currently provided are not included in the following quote. The following quote only includes additional services.

$150.00 per year for payroll checks. Fee is based on $1.25 per payroll check with a minimum charge of $15.00 per payroll run. Estimate is based on 4 payroll check runs with 30 paychecks per run. Fee is also based on the fire department providing us with a total gross payroll amount per employee per payroll check run.

$125.00 per month bookkeeping.

The above quote is good for services provided through December 31, 2014.

Sincerely,

Eric D Reis CPA

Eric D Reis, CPA Partner Carlson Highland & Co LLP ericr@carlsonhighlandcpa.comwww.carlsonhighlandcpa.com

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Minutes from the Abbotsford Water and Sewer committee meeting held February 26, 2014 at the Abbotsford City Hall.

Chairperson Voss called the meeting to order at 6:00 p.m.

Roll call: Voss, Mediger, Horacek, Werner, and Mayor Rachu

Others present: Clerk Lopez, Robert Morrow and Water/Waste Water Manager Medenwaldt

There were no comments from the public.

Chairperson Voss thanked the employees for their attendance and stated that throughout the project she would like the Clerk at the meetings to give updates on the financing side of the project. Voss stated that she has been receiving some complaints on the road conditions, but has explained to the public that there are several water and sewer issues being handled by the employees.

Voss stated that a situation came up with a property in town that was having trouble hooking up to City Sewer; Mayor Rachu approved a temporary holding tank to assist this property until the property owners could be properly hooked up in the spring.

Under discuss/update Water Emergency – continual water running, it was stated that the declaration of a Water Emergency was made last week on Monday (February 17, 2014) due to excessive lateral freezes. The City employees made efforts to notify home owners on Butternut Street and Pine Street the weekend prior to the declaration to help elevate some of the freeze ups. It was explained that the following media sources were used: Abbotsford Tribune Phonograph, Marshfield New Herald, Channel 9, 7, and 13, WIGM/K99 Radio, the city website, and the city Facebook page. The water meters were read prior to making the emergency announcement, so the March billing will not be estimated. The estimates will first be seen on the April bill. Discussion was held explaining the various potential problems that can occur with the cold temperatures and deep frost levels.

Under discuss/approve Annual Wisconsin Rural Water Conference; the advanced travel requests were reviewed. Medenwaldt explained how this conference provides continuing education credits, which are necessary for employees holding licenses. It was stated that in this situation there will be work vehicles available and employees will be expected to ride together in a city vehicle. No mileage will be reimbursed for personal vehicles. Motion Horacek/Mediger to approve Medenwaldt, Colby and Smith to attend the 2014 Wisconsin Rural Water convention with taking a City vehicle. Motion carried without negative vote.

Under discuss Waste Water Construction update, Medenwaldt provided the site plan and building layout for the new plant. At this time the Chapter 30 permit is being worked on allowing the new site to discharge to the creek. Medenwaldt informed the committee of the items that S.E.H. is working on.

Lopez stated that before the next meeting with USDA the City must complete the mapping project. The purpose of the mapping project is to assure that all sewer buildings and mains have proper easements or are located in the City’s right-of-way. Ruder Ware is working on this project and we are hoping to have it completed in the next few weeks.

Motion Werner/Horacek to adjourn at 6:50 p.m. Motion carried without negative vote.

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Minutes from the Colby-Abbotsford Police Commission held Monday, February 10, 2014 at the Abbotsford Public Safety Building. Vice Chairman Werner called the regular meeting to order at 6:30 p.m. Roll Call: Schmidt, Horacek, Gosse, Werner, Henaman (Schraufnagel-Absent) Others Present: Deputy Clerk – Belanger, TP Printing – Kevin O’Brien, Officers Bauer and Rannow. There were no comments from the public. Minutes from the January 13, 2014 meeting, motion Schmidt/Horacek to approve the minutes as presented. Motion carried without negative vote. Expenditures: motion Horacek/Gosse to approve the expenditures in the amount of $5,202.90. Motion carried without negative vote.

Chief’s report: Bauer presented an Officer’s activity report. Bauer noted that there will be a written test given this Saturday to the potential candidates for the open position. Vehicle maintenance report: New tires on the Explorer and the Expedition received an oil change. Motion Horacek/Henaman to adjourn at 6:35 p.m. Motion carried without negative vote. Natalyn Belanger, Abbotsford Deputy Clerk

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Minutes from the Abbotsford Finance and Personnel committee meeting held Wednesday, February 19, 2014 at the Abbotsford City Hall. Chairman Schwantes called the meeting to order at 6:00 p.m. Roll call: Schwantes, Mediger, Gosse, and Werner (Absent – Anders) Others present: Clerk Lopez and Kevin O’Brien – Tribune Phonograph There were no comments by the Public. Under comments by the Chairman, Schwantes commended the City employees on a great job dealing with the weather and problems this week. Schwantes said he is proud of how they are handling the issues at hand. Under discuss/approve February bills, questions were fielded and answered. Motion Gosse/Werner to pay the bills in the amount of $206,161.18. Motion carried without negative vote. It was questioned if the advance travel slips were filled out for the Wisconsin Rural Water Association. Lopez stated she will ask this to be discussed at the Water and Sewer meeting next week. The overtime report, 2014 Cash balances, and the budget comparison report were reviewed. Schwantes asked to remind the Department Heads to be mindful on the overtime as the budgeted funds are almost depleted for overtime. Under discuss incidents/accidents and training it was reminded to ask employees to utilize the advance travel forms. Under discuss progress on implementation of the following policies:

• Exposure Control Plan/Blood borne Pathogen Exposure Program • Confined Entry Program • Hazard Communication program • Hearing conservation program • Chainsaw program

Lopez explained how the State of Wisconsin Department of Safety and Professional Services visited the City and mandated that the above policies were implemented and training was scheduled. Lopez stated that she has been working with the City’s insurance company and has many resources to establish these policies. The goal is to have policies available for the March Council meeting. Motion Werner/Gosse to adjourn at 6:15 p.m. Motion carried without negative vote.

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Minutes from the Community Garden Committee meeting held on February 27, 2014 at the Abbotsford City Hall.

The meeting was called to order at 7:00 p.m. Roll call: Jeni Lopez, Joanna Mediger, Connie Decker, Tammy Yaeger, Pete Horacek, Ted Lester, Donna Streiffonclay, and Bob Gosse

Discussion was held on how Neillsville created their gardens. It was stated that they started with 10 beds and had a successful first year. The various resources available were discussed. The County can offer various services from assisting with soil testing/drainage/readiness to providing education on planting, harvesting, and preservation. It was discussed that the concept of Community Gardens follows the goals of some county organizations such as the Eat Right Be Fit Colition and Roadmap to a Healthier Clark County. These groups are focusing on increasing the fruit and vegetable intakes of our population as studies show that an increase of these foods result in decreasing obesity.

It was discussed how a small fenced area for compost would be needed at the site for gardeners to place their weeds/compost. This could be removed periodically from the City and added to the large compost site at the old landfill.

A contact will be made with Northwest Hardwoods to discuss a possible donation/reduced rate for lumber. It was reminded that the boxes should be constructed with 2’’X12;’s and should be 8’X4’ with a reinforcement bar in the middle.

Copies of the Neillsville Community Garden User Agreement was shared along with a guide for square footage gardening. It was agreed that Abbotsford would modified the User Agreement and would present it for approval at the March meeting.

The meeting adjourned at 7:50 p.m.

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March 2014

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CITY OF ABBOTSFORD

203 N FIRST ST

PO BOX 589

ABBOTSFORD WI 54405

www.ci.abbotsford.wi.us

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April 2014

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CITY OF ABBOTSFORD

203 N FIRST ST

PO BOX 589

ABBOTSFORD WI 54405

www.ci.abbotsford.wi.us

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