CITY COUNCIL – WORK SESSION AGENDA Tuesday, August 3, 2021

5:00 p.m. Vollmer Room – Winsted City Hall

Mission Statement

“The City of Winsted will provide services and resources for its citizens and businesses that promote opportunities for a high quality of life, while sustaining a hometown atmosphere.”

I. 5:00 p.m. Call to Order

II. 5:00 p.m. Winsted Volunteer Fire Department – 2022 Budget

III. 5:25 p.m. 2022 General Budget Discussion* IV. 5:35 p.m. McLeod County Soil and Water Conservation District – Grant Application*

V. 5:40 p.m. Local Access Cable Station – Proposed Modifications*

VI. 5:45 p.m. Other*

VII. 5:55 p.m. Adjourn

* Denotes no supporting information included in the packet.

Winsted City Hall 201 – 1st St. N.

Winsted, MN 55395 (320) 485-2366

www.winsted.mn.us

~ The Vollmer Room is located on the north side of the lower level of Winsted City Hall ~

FIRE DEPARTMENT OPERATIONS BUDGET

Five Year Budget Projections

The Recommended Preliminary 2022 Fire Department Operations Budget assumes the following: Continuation of paid, per-call compensation system funding

The Recommended Preliminary 2022 Fire Department Operations Budget does not include: Additional revenue from auto or home insurance claims; Modifications to the cost sharing methodology

2019 F – 2021P Fire Department Unit Count

Pop. Organization 2020F 2021R 2022P 2023P 2024P 2025P 2026P2355 City of Winsted 991 999 999 1002 1005 1008 10111041 Hollywood Township 82 82 84 84 85 85 851032 Victor Township 136 136 136 137 137 138 138968 Winsted Township 217 217 221 222 222 223 2241082 Woodland Township 39 39 39 39 40 40 406478 Total 1466 1474 1480 1484 1489 1493 1498

Organization 2019 2020 2021 2022City of Winsted 67.80% 67.61% 67.79% 67.51%Hollywood Township 5.56% 5.61% 5.60% 5.68%Victor Township 9.22% 9.31% 9.23% 9.22%Winsted Township 14.78% 14.80% 14.72% 14.93%Woodland Township 2.64% 2.67% 2.66% 2.66%Total 100.00% 100.00% 100.00% 100.00%

2020 – 2026P “Charge for Service” Revenue Detail

Based on the Unit Counts and Recommended 2022 Fire Department Operations Budget, the City of Winsted will support approximately 67% of Fire Department expenditures. No other political subdivision provides more than 15.00% of Fire

Department Operations revenue through a “charge for service.”

Organization 2020F 2021R 2022P 2023P 2024P 2025P 2026PCity of Winsted 150,632$ 155,844$ 159,840$ 164,328$ 168,841$ 173,379$ 177,943$ Hollywood Township 12,501$ 12,869$ 13,440$ 13,817$ 14,197$ 14,578$ 14,962$ Victor Township 20,734$ 21,216$ 21,825$ 22,438$ 23,054$ 23,674$ 24,297$ Winsted Township 32,984$ 33,852$ 35,360$ 36,353$ 37,351$ 38,355$ 39,365$ Woodland Township 5,946$ 6,121$ 6,296$ 6,473$ 6,651$ 6,830$ 7,009$ Total 222,797$ 229,901$ 236,762$ 243,409$ 250,094$ 256,816$ 263,577$

Recommended Preliminary2022 Fire Department Budget, Summary

Recommended Preliminary2022 Fire Department Budget, Changes

Revenue Adjustments, Over $500: Charges for Service, $6,860;

Expenditure Adjustments, Over $500: Workers Compensation, ($633); Auditing Services, $(500); Repairs and Maintenance, $2,000; Dues and Subscriptions, $500; Vehicle Repair/Supplies, and; CEIP Transfer, $2,374.

FIRE DEPARTMENT CEIP BUDGET

Five Year Budget Projections The Recommended Fire Department CEIP assumes the

following: Continues the planned 3.00% increase in the Fire Department

Operations transfer to support equipment replacement; and Contains cost assumptions based on recommendations from Fire

Department staff and the best available project estimates.

REVENUE SUMMARYPROJECT DESCRIPTION BUDGETED AUCTION/ FEDERAL STATE LOCAL FIRE OPS. CONTRI. & CITY

COST TRADE GOV. AID FUND GIFTS COST

2022 SectionDebt Service 42,394 0 0 0 0 42,394 0 0Fire Department Equipment Set-Aside 10,000 0 0 0 0 0 0 10,000

52,394 0 0 0 0 42,394 0 10,000

2023 – 2026 Fire Department Capital Equipment and Improvement Program (CEIP), Over $50,000

2023 Budget

2024 Replace 3500 Pickup Truck $160,000

2025

2026

2027 - 2032 Radio Replacement $100,000 Heavy Rescue Van $355,000

2022 – 2026 Fire Department Capital Equipment and Improvement Program (CEIP)

REVENUE SUMMARYPROJECT DESCRIPTION BUDGETED AUCTION/ FEDERAL STATE LOCAL FIRE OPS. CONTRI. & CITY

COST TRADE GOV. AID FUND GIFTS COST

2022 SectionDebt Service 42,394 0 0 0 0 42,394 0 0Fire Department Equipment Set-Aside 10,000 0 0 0 0 0 0 10,000

52,394 0 0 0 0 42,394 0 10,000

2023 SectionDebt Service 41,475 0 0 0 0 41,475 0 0Fire Department Equipment Set-Aside 10,000 0 0 0 0 0 0 10,000

51,475 0 0 0 0 41,475 0 10,000

2024 SectionReplace 3500 Pickup Truck 160,000 4,800 0 0 0 0 0 155,200Debt Service 40,556 0 0 0 0 40,556 0 0Fire Department Equipment Set-Aside 10,000 0 0 0 0 0 0 10,000

210,556 4,800 0 0 0 40,556 0 165,200

2025 SectionDebt Service 39,638 0 0 0 0 39,638 0 0Fire Department Equipment Set-Aside 10,000 0 0 0 0 0 0 10,000

49,638 0 0 0 0 39,638 0 10,000

2026 SectionDebt Service 38,719 0 0 0 0 38,719 0 0Fire Department Equipment Set-Aside 10,000 0 0 0 0 0 0 10,000

48,719 10,000

2022 – 2026 Fire Department Capital Equipment and Improvement Program (CEIP)

At the end of the five year planning window, the Fire Department Capital Equipment Fund balance totals approximately $147,035.

ADDITIONAL EST. FUNDCITY COST BALANCE $96,347 as of 12/31/20 Audit

Ending Fund Balance 122,185 Estimated from 2021 CIP Expenditures and Revenues2022 (29,132) 151,3172023 (32,497) 183,8132024 119,265 64,5482025 (39,448) 103,9962026 (43,039) 147,035

TOTAL (24,850) 147,035

EST. ENDING FUND BALANCE

Projected “Per Unit Cost” Due to increasing capital needs, the Recommended 2022 – 2026

CEIP, projects a 3.00% increase in the Fire Department Operations Fund transfer annually.

Assuming no increase in external revenue, operating expenditures and unit counts, the per unit cost is budgeted to increase by approximately 2.00%-3.00% annually to keep pace.

2020F 2021F 2022P 2023P 2024P 2025P 2026P

Per Unit Cost 152.00$ 156.00$ 160.00$ 164.00$ 168.00$ 172.00$ 176.00$

City of Winsted 150,632$ 155,844$ 159,840$ 164,328$ 168,841$ 173,379$ 177,943$ Hollywood Township 12,501$ 12,869$ 13,440$ 13,817$ 14,197$ 14,578$ 14,962$ Victor Township 20,734$ 21,216$ 21,825$ 22,438$ 23,054$ 23,674$ 24,297$ Winsted Township 32,984$ 33,852$ 35,360$ 36,353$ 37,351$ 38,355$ 39,365$ Woodland Township 5,946$ 6,121$ 6,296$ 6,473$ 6,651$ 6,830$ 7,009$ Total 222,797$ 229,901$ 236,762$ 243,409$ 250,094$ 256,816$ 263,577$ Percent Change 6.37% 3.19% 2.98% 2.81% 2.75% 2.69% 2.63%

Change, 2021 v. 2022 ($)

Change, 2021 v. 2022 (%)

Per Unit Cost 4.00$ 2.56%

City of Winsted 3,996$ 2.6%Hollywood Township 571$ 4.4%Victor Township 609$ 2.9%Winsted Township 1,508$ 4.5%Woodland Township 176$ 2.9%Total 6,860$ 3.0%

CITY COUNCIL – MEETING AGENDA Tuesday, August 3, 2021 – 6:00 P.M.

City Council Chambers – Winsted City Hall Mission Statement

“The City of Winsted will provide services and resources for its citizens and businesses that promote opportunities for a high quality of life, while sustaining a hometown atmosphere.”

1) MAYOR CALL THE MEETING TO ORDER

a) Pledge of Allegiance*

2) CONSENT AGENDAItems listed below are considered routine and non-controversial by the City. There will be no separate discussion of these items unless requested by a Council Member, staff or citizen. If removed, the item will be discussed at the end of the regular agenda.

a) Approval of Minutes City Council Work Session – June 15, 2021 City Council Regular Meeting – June 15, 2021

b) Resolution R-21-30 – Winsted Volunteer Fire Department - DonationAdopt Resolution R-21-30, accepting a donation from Sew Unique / Deb Gatz, to be dedicated toward the Operations Fund for the Winsted Volunteer Fire Department.

c) Resolution R-21-31 – Fireworks Display DonationsAdopt Resolution R-21-31 accepting donations in the amount of $11,000.00 to be dedicated toward the fund for the cost of the fireworks display on Friday, August 6, 2021 in conjunction with the Winsted Summer Festival.

d) Resolution R-21-32 – Winsted Police Department – DonationAdopt Resolution R-21-32 to accept a donation for the Winsted Police Department in the amount of $799.50 to be dedicated toward the Winsted Police Department Operations Fund for the purchase of Breast Cancer Awareness Police Badges.

e) Resolution R-21-33 – 2021 Winsted Night Out DonationAdopt Resolution R-21-33 to accept the donation of a gift card from Target in Hutchinson in the amount of $50.00 to be dedicated toward the 2021 Winsted Night Out event.

f) Claims

Approve the claims list for August 3, 2021.

3) PUBLIC HEARINGS

4) OLD BUSINESS

City of Winsted │ Regular City Council Meeting │Tuesday, August 3, 2021 2

5) NEW BUSINESS

a) Gate Valve ReplacementsConsider a motion to authorize the City Administrator to approve quotes with Henning Excavating for the replacement of four (4), six (6) inch gate valves - three (3) valves on Fairlawn Avenue East and 2nd Street North, and one (1) valve on Albert Avenue West and 1st Street North, and for the removal of the hydrant at 1st Street North and Winsted Avenue for a cost not to exceed $23,000.

b) Resolution R-21-34 – Emergency Outdoor Watering RestrictionsConsider a motion to adopt Resolution R-21-34, affirming Emergency Outdoor Watering Restrictions in the City of Winsted until further notice.

6) DEPARTMENT REPORT

a) City Engineer

7) OPEN FORUMOpen Forum provides residents with the opportunity to address an issue that is not on the agenda with the City Council. The City Council will not take official action on items discussed during Open Forum, except to refer items to staff for future report or follow through. If you wish to address the City Council please state your name, address and topic that you wish to discuss. Speakers will be limited to five (5) minutes to discuss an issue and the Mayor will limit discussion on any one topic to ten (10) minutes.

8) CITY ADMINISTRATOR UPDATE AND ANNOUNCEMENTS*

9) ADJOURN

* Denotes no supporting information included in the packet.

Winsted City Hall 201 1st Street North | P.O. Box 126 | Winsted, MN 55395

(320) 485-2366 | www.winsted.mn.us

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City of Winsted City Council Work Session Vollmer Room Tuesday, June 15, 2021 5:00 p.m. Present: Mayor George Schulenberg Council Member Mike Henrich Council Member Tom Ollig Council Member Steve Stotko Absent: Council Member Bonnie Quast Staff Present: Mr. Adam Birkholz, City Administrator Ms. Raquel Kirchoff, City Clerk-Treasurer Mr. Justin Heldt, Police Chief

I. Call to Order

II. Street Lighting Request – Main Avenue West

Mr. Adam Birkholz, City Administrator, stated that he spoke with Xcel Energy regarding additional street lighting on Main Avenue West. The verbal quote received from Xcel to add a new light pole and extend underground power from Westgate Drive in this area was $1,800. In addition, Xcel Energy could bring overhead power to the pole near the entrance of the Herald Journal sign shop and add a fixture for an additional $300. There would also be a monthly electricity charge for these new lights of approximately $30 total. Mr. Birkholz stated that the project could be funded through the operating budget for the Public Works Department, or from the Streets Capital Improvement Plan (CIP) Fund. The City Council Members approved of considering a quote at a future City Council Meeting.

III. McLeod County State Aid Highway (CSAH) 5 Extension – Transportation Economic Development Infrastructure Program (TEDI) Grant Application

Mr. Birkholz stated that as part of the McLeod County State Aid Highway 5 (CSAH 5) Extension Project, an application was submitted for the 2020 Local Road Improvement Program (LRIP) grant; however, the project was not selected in the initial solicitation and review timeline. The application will be retained on file until the 2021 legislative session ends. If additional funds are allocated to the program, the CSAH 5 Expansion Project still has the potential to be selected. Bolton and Menk, Incorporated recommends applying for the Transportation Economic Development Infrastructure Grant program, since the project may score high for this grant. There are costs associated with Bolton and Menk, Incorporated’s time to provide technical analysis for the application. The McLeod County engineers stated that an addendum could be considered to the original agreement that the City has with the County, to split the cost of approximately $7,000 evenly. Mr. Birkholz stated that the City’s portion of the expense for the application would be funded through the Streets CIP fund. The City Council Members recommended moving forward with the application.

IV. Winsted Lake Water Quality – Proposed Improvements Mr. Birkholz stated that in 2018, analysis regarding improving the water quality of Winsted Lake was completed. One of the recommendations from the analysis was to install sediment basins, to control the sediment coming into the lake, which affects water quality. The Winsted Lake Association has identified two (2) specific locations where a sediment basin could be installed to make improvements. Mr. Birkholz stated that he recommends that Bolton and Menk, Incorporated review the proposed locations for viability. He continued by stating that the Winsted Lake Association has volunteered

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to begin discussion with the landowners of the sites to inquire if they are willing to sell the land. Then grants may be researched for potential funding available for the project. Mr. Birkholz reminded City Council Members that a Winsted Community Fund has been established, that is a fund raising mechanism for projects in Winsted. Improvements to Winsted Lake could qualify as a project partially funded by the Winsted Community Fund.

V. American Rescue Plan Act Funds Mr. Birkholz stated that he and Council Member Stotko recently attended an informational meeting hosted by McLeod County regarding the American Rescue Plan Act funds that will be received by the City of Winsted. McLeod County is willing to assist cities, if needed, in administering the funds; however, the City will likely administer its own funds. Ms. Raquel Kirchoff, City Clerk-Treasurer, stated that the City must apply for the funds. The June 15, 2021 City Council Agenda includes a resolution to allow for applying for and receiving the funds. It is estimated that the City will receive funds at $100 per capita. 2019 budget information will need to be included in the application to ensure that the City does not receive more than 75% of its 2019 operating budget. Ms. Kirchoff stated that a Frequently Asked Questions (FAQ) sheet from the Department of Treasury was included in City Council packet materials to help explain how the funds may be used. She continued by stating that City staff initially think funds will be used for water improvements. Mr. Birkholz added that it may be most efficient to administer the funds by using them to install infrastructure that the City has planned to install to have the most impact to every resident in Winsted by helping to reduce costs that force increase to water rates. The City will have until the year 2024 to decide how to use the funds. Ms. Kirchoff stated that the City will receive the funds in two (2) installments; the first half in the summer of 2021, and the second half in the summer of 2022. Mr. Birkholz stated that when he and Council Member Stotko attended the McLeod County meeting, they talked to the McLeod County Sheriff about considering use of McLeod County funds for county wide radio updates for public safety. This would have a broad impact on every taxpayer in the county because every jurisdiction would not have to increase their levy to pay for the needed updates.

VI. Ordinance O-21-06 – Abandoned Vehicles and Property Mr. Justin Heldt, Police Chief, stated that in September, 2019 he requested the League of Minnesota Cities to review the Police Department evidence room, which was completed. A summary from the review included a recommendation to adopt an ordinance regarding abandoned vehicles and property. Mr. Heldt stated that he researched various cities and their ordinances regarding the subject, and drafted an ordinance for the City Council Members to consider. He continued by stating that it has been reviewed by the City’s prosecuting attorney and the City Administrator. Mr. Heldt reviewed the draft ordinance and stated it will provide the City with a process to handle unclaimed property. Mr. Birkholz stated that the ordinance would be considered for adoption at the June 15, 2021 City Council Meeting.

VII. Other a) Winsted Public Library Funding

Mr. Birkholz stated that as part of the City’s annual budgeting process, $1,000 toward updated materials specifically for the Winsted Public Library is considered. The Pioneerland Library System has requested those funds for the year 2021, which were approved by the City Council. The Winsted Public Library will provide a report to the City Council regarding how the funds were spent.

b) Park Projects Update

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Mr. Birkholz provided an update regarding park projects, stating that the drinking fountain and bike repair station are now installed at Southview Park. Tetra Pak also donated three (3) new kiosks to place in Winsted, in conjunction with the Luce Line trail. He reviewed the locations that the Park Commission recommended for placement of the kiosks.

c) 231 Main Avenue West Update

Mr. Birkholz stated that the Phase II environmental analysis completed at 231 Main Avenue West shows very little environmental concern regarding the property. The City Council will receive the report in the future.

VII. Adjourn Council Member Stotko motioned to adjourn the meeting. Council Member Henrich seconded the motion. Motion carried 4-0.

The Work Session adjourned at 5:46 p.m.

____________________________________ George Schulenberg Mayor City of Winsted ATTEST: ____________________________________ Raquel Kirchoff, CMC City Clerk-Treasurer City of Winsted

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City of Winsted City Council Meeting Council Chambers Tuesday, June 15, 2021 6:00 p.m. Present: Mayor George Schulenberg Council Member Tom Ollig Council Member Mike Henrich Council Member Steve Stotko Absent: Council Member Bonnie Quast Staff Present: Mr. Adam Birkholz, City Administrator Ms. Raquel Kirchoff, City Clerk-Treasurer Mr. Justin Heldt, Police Chief Also Present: Mr. Troy Scherping, Winsted Volunteer Fire Department Chief 1) Mayor Schulenberg called the meeting to order at 6:00 p.m.

a) The Pledge of Allegiance was recited.

b) Years of Service Recognition – Winsted Volunteer Fire Department (WVFD)

Mayor Schulenberg recognized the following WVFD members for their years of service.

Matthew Marketon, Five (5) Years of Service Aaron Millerbernd, Five (5) Years of Service Bryan Schaust, Five (5) Years of Service Ryan Chatterton, Ten (10) Years of Service Kyle Thompson, Ten (10) Years of Service Rose Heimerl, Fifteen (15) Years of Service Todd Koch, Fifteen (15) Years of Service Brian Langenfeld, Twenty-Five (25) Years of Service

c) Years of Service Recognition – City Clerk-Treasurer

Mayor Schulenberg recognized Ms. Raquel Kirchoff, City Clerk-Treasurer, for fifteen (15) years of service with the City of Winsted.

2) Consent Agenda a) Approval of Minutes

Approved the minutes of the following:

City Council Work Session – May 18, 2021 City Council Regular Meeting – May 18, 2021

b) Memorandum of Agreement – One Watershed One Planning Area 13

Authorized the Mayor and City Attorney to execute a Memorandum of Agreement to develop a joint, comprehensive watershed management plan for the south fork of the Crow River, known as the One Watershed One Plan Planning Area 13.

c) Managed Solution General Agreement – Badger Meter, Incorporated

Authorized the City Administrator to execute a Managed Solution General Agreement with Badger Meter, Incorporated, for a hosted, on-demand, software service for the Beacon AMA Managed Solution related to water meter data in the City of Winsted.

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d) Resolution R-21-23 – Winsted Volunteer Fire Department Relief Association – Donation

Adopted Resolution R-21-23 to accept a donation for the Winsted Volunteer Fire Department, in the amount of $880.00, to be dedicated toward the Winsted Volunteer Fire Department Operations Fund.

e) Resolution R-21-24 – American Rescue Plan Act Funds

Adopted Resolution R-21-24, authorizing the City Clerk-Treasurer to apply for and receive American Rescue Plan Act Funds with the State of Minnesota.

f) Security Bank & Trust Company – Pledged Securities

Approved the Pledged Securities that Security Bank & Trust Company has purchased for the City of Winsted for the month of May, 2021.

g) Building Permit Report – May, 2021

Approved the Building Permit Report for the month of May, 2021.

h) Financial Report – April, 2021

Approved the financial report for the month of April, 2021.

i) Claims

Approved the claims list for June 15, 2021.

Council Member Ollig motioned to approve the Consent Agenda. Council Member Stotko seconded the motion. Council Member Ollig abstained from voting on Item “f) Security Bank & Trust Company – Pledged Securities”. Motion carried 4-0.

3) No Public Hearings

4) No Old Business

5) New Business

a) Presentation – Minnesota Department of Transportation – Mr. Alex Weniger

Mr. Alex Weniger, Minnesota Department of Transportation (MNDOT), provided the following information related to the future roundabout project at the intersection of McLeod County Road 1 and Minnesota State Highway 7. The anticipated cost is $1.7 million. Anticipated construction and completion will occur in 2023. Currently in early stages of design and layout. Details of the detour route are not yet available. In the process of contacting the landowners in the quadrant, if land is needed for the project. Anticipated to be a single lane roundabout, large enough to sustain truck traffic, similar to the

size of the other roundabouts east on Minnesota State Highway 7. Mr. Jim Koch, K-Way Express, Incorporated, stated that Winsted is a very industrious city with much truck traffic, approximately thirty (30) trucks leaving every day, that carry 100’ loads. He requested that MNDOT consider making the travel through the roundabout accessible for these trucks by making the roundabout large enough, and by keeping it a single lane roundabout. He continued by stating that it would be beneficial if enough land is acquired to construct an extra lane that leaves Minnesota State Highway 7 and goes toward McLeod County Road 1, toward Winsted. Mr. Adam Birkholz, City Administrator, stated that he understands that the City of Winsted cannot dictate the design of the roundabout; however, the City asks that the concerns of the roundabout being designed in a manner that accommodates 100’ loads be relayed to MNDOT and project designers. If the roundabout is designed too small, it would prohibit Winsted’s economy and manufacturing.

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b) Ordinance O-21-06 – Abandoned Vehicles and Unclaimed Property

Mr. Justin Heldt, Police Chief, stated that on September 17, 2019, City staff met with Mr. Tracy Stille, Loss Control Consultant for the League of Minnesota Cities, at the Police Department. He continued by stating that at his request, Mr. Stille conducted a survey of the Police Department’s evidence room, evidence procedures, and Police Department policies. On October 1, 2019, a letter from Mr. Stille was received, noting conclusions from the onsite survey.

The letter made several recommendations to limit liability and improve efficiency of the Police Department and the services provided. Mr. Stille also noted resources that could be used to meet the recommendations. As of June 9, 2021, steps have been taken to meet nearly all of the recommendations made in the letter.

Mr. Heldt stated that one of the recommendations noted was to consider the adoption of an ordinance that outlines the procedure for the sale and disposal of unclaimed and found property per Minnesota Statute 471.195. He continued by stating that he researched local cities who have ordinances regarding unclaimed/found property, and sections addressing abandoned vehicles. Mr. Heldt stated that he drafted an Abandoned Vehicles and Unclaimed Property Ordinance and had it reviewed by Mr. Birkholz and the Prosecuting City Attorney. Mr. Heldt requested that the City Council consider adopting the ordinance.

Council Member Henrich motioned to adopt Ordinance O-21-06, an ordinance adopting Chapter 19 of the Municipal Code of the City of Winsted, concerning Abandoned Vehicles and Unclaimed Property. Council Member Stotko seconded the motion. Motion carried 4-0.

c) Winsted Volunteer Fire Department – Fleet Maintenance

Mr. Birkholz stated that the WVFD has an annual budgeted amount of $15,000 for vehicle repairs and supplies. This budget line item covers multiple rescue apparatus vehicles within the fleet of equipment, including the following:

Rescue 533 Engine 1 Engine 2 Ladder 1 Tanker 532 Tanker 534 In 2020, the WVFD had a total of $39,954.33 in vehicle repairs. The 2021 vehicle repairs budget line item is currently over budget by $2,284.45. Due to the increased maintenance costs and increased service time lost, the WVFD recently adjusted prior maintenance practices to focus on a proactive versus reactive approach to maintaining the rescue apparatus fleet. With the proactive approach, the WVFD contacted Emergency Apparatus Maintenance (EAM) to review each apparatus and provide a comprehensive list of required repairs. The review concluded the fleet requires extensive repairs with an estimated cost of $26,700.27. That cost is spread evenly through the list of vehicles provided. Mr. Birkholz stated that replacement of the listed vehicles is included in the long range Capital Improvement Plan (CIP) for the WVFD; however, none of the vehicles are scheduled to be replaced within the next five (5) years. He continued by stating that the 2020 audit shows a fund balance of $168,106 within the Fire Department Operating Fund. City staff believes the proposed expense would be an appropriate use of the Fund Balance.

Mr. Troy Scherping, WVFD Fire Chief, stated that the WVFD has been using a different company for maintenance than in the past, and the new company has been doing a great job. He continued by stating that he feels this is the best approach for the WVFD fleet of vehicles.

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Council Member Ollig motioned to authorize the City Administrator to execute an estimate from Emergency Apparatus Maintenance (EAM) to perform repairs to the Winsted Volunteer Fire Department rescue apparatus vehicles for an amount not to exceed $26,700.27. Council Member Henrich seconded the motion. Motion carried 4-0.

6) Organization Report

a) Winsted Area Chamber of Commerce and Winsted Summer Festival

Mr. Jeff Campbell, representative of the Winsted Area Chamber of Commerce (WACC) and Winsted Summer Festival (WSF), provided a report to include the following.

The WSF will take place on August 6th and 7th, 2021 at Mill Reserve Park. Events on August

6th include a canoe race, food, beer, music, and fireworks over Winsted Lake. Events on August 7th include a run, a parade, a boat parade, an LED light and water show by classic fire trucks, food, beer, and music.

The WACC sponsored events throughout the year begin with the annual banquet in January.

The 2021 banquet was canceled due to the COVID-19 pandemic. The Women’s Expo takes place in the spring each year. In 2021 it was postponed until May, due to the pandemic, but was still well attended. The farmer’s market is currently taking place every Thursday in Hainlin Park. It will run through early October. The fall brings the Business Trick or Treat and scarecrow contest. The Winsted Winter Festival takes place during the first weekend in December.

A review of new businesses, new business owners, and building renovations in Winsted with

the City Council Members. A review of pandemic effects on businesses during the pandemic and after the allowance of

full re-opening. It appears that businesses are rebounding well and people are supporting their local businesses.

While the WACC has been reaching out to people regarding sponsorship for the WSF, there

has been much excitement that it can occur again, after being canceled in 2020 due to the pandemic. The hope is that it refreshes people and the festival again, and people recognize the importance of having a festival—of getting people together, meeting their neighbors and building community.

7) No Open Forum

8) City Administrator Updates and Announcements

Mr. Birkholz provided the following announcements and updates.

The Winsted Pride Award nominations are due July 10, 2021.

The Airport Commission met on June 14, 2021 to discuss the condition of the turf runway not being established because of the weather. It is likely that the runway will not open in the near future. A waiver system was discussed that would allow hangar owners the possibility of a scheduled, one-time arrival or departure.

City Hall will be closed on July 5, 2021 in observance of the Independence Day holiday.

Mr. Birkholz will be out of the office from June 25 - July 2, 2021. 9) Adjourn Council Member Henrich motioned to adjourn the meeting. Council Member Ollig seconded

the motion. Motion carried 4-0.

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The meeting adjourned at 6:46 p.m.

George Schulenberg Mayor City of Winsted ATTEST: Raquel Kirchoff, CMC City Clerk-Treasurer City of Winsted

CITY OF WINSTED RESOLUTION R-21-30

RESOLUTION ACCEPTING DONATION

WHEREAS, the City of Winsted is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests pursuant to Minnesota Statutes; and WHEREAS, the following persons and entities have offered to contribute the amount set forth below to the Winsted Volunteer Fire Department: Name of Donor Amount Sew Unique / Deb Gatz Sewing/Alteration Services ($20.00 Value) WHEREAS, all such donations have been contributed to be dedicated toward the Winsted Volunteer Fire Department’s Operations Fund, and WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED, that the City of Winsted accepts the donation from Sew Unique/Deb Gatz to be dedicated toward the Winsted Volunteer Fire Department’s Operations Fund. Adopted this 3rd day of August, 2021. Approved: George Schulenberg, Mayor ATTEST: _______________________________ Raquel Kirchoff, City Clerk-Treasurer

CITY OF WINSTED RESOLUTION R-21-31

RESOLUTION ACCEPTING DONATIONS

WHEREAS, The City of Winsted is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests pursuant to Minnesota Statutes; and WHEREAS, the following persons and entities have offered to contribute the cash amounts set forth below:

Name of Donor Amount AWI Manufacturing, Incorporated $8,000.00 Security Bank and Trust Company $1,500.00 Millerbernd Manufacturing, Incorporated $1,500.00

WHEREAS, all such donations have been contributed to be dedicated toward the fund for the cost of the fireworks display on Friday, August 6, 2021 in conjunction with the Winsted Summer Festival; and WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED, that the City of Winsted accepts the contributions from the above-listed donors to be dedicated toward the fund for the cost of the fireworks display on Friday, August 6, 2021 in conjunction with the Winsted Summer Festival. Adopted this 3rd day of August, 2021. Approved: George Schulenberg, Mayor Attested: __________________________________ Raquel Kirchoff, City Clerk-Treasurer

CITY OF WINSTED RESOLUTION R-21-32

RESOLUTION ACCEPTING DONATIONS

WHEREAS, the City of Winsted is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests pursuant to Minnesota Statutes; and WHEREAS, the following persons and entities have offered to contribute the amount set forth below to the Winsted Police Department for the purchase of Breast Cancer Awareness Police Badges:

Name of Donor Amount Gary L. Schott $799.50

WHEREAS, all such donations have been contributed to be dedicated toward the Winsted Police Department’s Operations Fund; and WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED, that the City of Winsted accepts the donation from Gary L. Schott to be dedicated toward the Winsted Police Department’s Operations Fund. Adopted this 3rd day of August, 2021. Approved:

____________________________________ George Schulenberg, Mayor Attest: ____________________________________ Raquel Kirchoff, City Clerk-Treasurer

CITY OF WINSTED RESOLUTION R-21-33

RESOLUTION ACCEPTING DONATIONS

WHEREAS, the City of Winsted is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests pursuant to Minnesota Statutes; and WHEREAS, the following entity has offered to contribute the donation set forth below to the City of Winsted Police Department to be used for the 2021 Winsted Night Out event:

Name of Donor Amount Target-Hutchinson $50.00 Gift Card

WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED, that the City of Winsted accepts the donations from the above donor, to be dedicated to the Winsted Police Department for the 2021 Winsted Night Out event. Adopted this 3rd day of August, 2021. Approved: George Schulenberg, Mayor Attest: __________________________________ Raquel Kirchoff, City Clerk-Treasurer

*Check Summary Register©

CITY OF WINSTED 07/30/21 10:21 AM

Page 1

Cks 7/17/2021 - 7/30/2021

Name Check Date Check Amt

10100 CBW

Paid Chk# 002925E MN DEPARTMENT OF REVENUE 7/20/2021 $272.00 June, 2021 - Sales & Use Tax

Paid Chk# 002933E IRS-FEDERAL WITHHOLDING 7/23/2021 $2,189.36 Federal Withholding - P.P. #15

Paid Chk# 002934E IRS-FICA 7/23/2021 $3,322.62 Medicare/S.S. - P.P. #15

Paid Chk# 002935E MN DEPARTMENT OF REVENUE 7/23/2021 $1,060.14 State Withholding - P.P. #15

Paid Chk# 002936E PERA 7/23/2021 $4,686.28 Retirement Contribution - P.P.

Paid Chk# 002937E MN Dept. of Labor & Industry 7/27/2021 $1,296.01 2021-2nd Quarter Building Perm

Paid Chk# 028574 United States Treasury 7/27/2021 $71.82 Form 720: 2021-Q2; 41-6005652

Paid Chk# 028575 Alex Air Apparatus, Inc. 7/30/2021 $807.67 FD-Compressor Service

Paid Chk# 028576 Alpha Wireless 7/30/2021 $374.00 FD-Pager Battery

Paid Chk# 028577 Annandale Rock Products, Inc. 7/30/2021 $152.90 PW-Road Repairs and Maintenanc

Paid Chk# 028578 B & B Tire and Auto, LLC 7/30/2021 $23.00 PD-Vehicle Repair/2018 Ford In

Paid Chk# 028579 Bargen Incorporated 7/30/2021 $39,057.00 PW-Replay Sealcoat-Kingsley, M

Paid Chk# 028580 Braun Intertec Corporation 7/30/2021 $2,078.00 Parks-Geotechnical Evaluation/

Paid Chk# 028581 Cintas Corporation 7/30/2021 $131.06 PW-Uniforms

Paid Chk# 028582 CIT 7/30/2021 $2,182.00 IT-Managed Back-up/August, 202

Paid Chk# 028583 Citizens State Bank of Waverly 7/30/2021 $630.00 H.S.A. Contribution-P.P. #15

Paid Chk# 028584 Cokato Janitorial, LLC 7/30/2021 $1,155.00 FD-Janitorial Contract/06-23 &

Paid Chk# 028585 CR Electric, Inc. 7/30/2021 $133.70 CH-Ballast Change on PD side o

Paid Chk# 028586 DDA Human Resources, Inc. 7/30/2021 $1,500.00 Filing of 2020 TIF Reports

Paid Chk# 028587 Earl F. Anderson, Inc. 7/30/2021 $298.95 PW-Street Supplies

Paid Chk# 028588 Eggert & Gillis, PLLC 7/30/2021 $762.50 Legal Fees

Paid Chk# 028589 Greater MN Communications 7/30/2021 $1,581.04 Print Utility Billing Insert-J

Paid Chk# 028590 Hawkins, Inc. 7/30/2021 $5,632.56 Water-Chemicals for Treatment

Paid Chk# 028591 Macy Hertzog 7/30/2021 $25.00 Video Camera Recording/07-20-2

Paid Chk# 028592 Liquid Engineering Corporation 7/30/2021 $3,135.00 Water Tower Cleaning

Paid Chk# 028593 Capital One Commercial 7/30/2021 $417.03 Parks-Supplies

Paid Chk# 028594 Metering & Technology Solution 7/30/2021 $764.02 3/4" M25 Low Lead Bronze Bare

Paid Chk# 028595 MN Computer Systems, Inc. 7/30/2021 $101.50 Copier-Staples

Paid Chk# 028596 Muckenhirn, Jessica 7/30/2021 $117.85 Refund for overpayment of fina

Paid Chk# 028597 MVTL Laboratories, Inc. 7/30/2021 $55.50 Water Testing

Paid Chk# 028598 Neo Electrical Solutions 7/30/2021 $120.00 Airport-Runway Light Supplies

Paid Chk# 028599 People Service, Inc. 7/30/2021 $13,804.00 WWTF-Monthly Service Fee/Augus

Paid Chk# 028600 Irene Rozeske 7/30/2021 $130.62 Refund for overpayment of fina

Paid Chk# 028601 Security & Sound Company 7/30/2021 $3,845.00 Technology Upgrades-Council Ch

Paid Chk# 028602 Streicher's 7/30/2021 $102.48 PD-2021 Uniform Allowance/Vick

Paid Chk# 028603 Swank Motion Pictures, Inc. 7/30/2021 $250.00 What Up Event/Activity-The War

Paid Chk# 028604 SymbolArts 7/30/2021 $779.50 PD-Badges/Paid for by Donation

Paid Chk# 028605 TASC 7/30/2021 $150.00 HIPPA, COBRA Service/One Time

Paid Chk# 028606 Team Laboratory Chemical Corp. 7/30/2021 $160.00 Blue Spray Paint

Paid Chk# 028607 T-Mobile 7/30/2021 $38.54 PW-Internet for Tablet

Paid Chk# 028608 Xcel Energy 7/30/2021 $3,663.82 Electric Utilities-Parks

Paid Chk# 028609 Grace Zeidler 7/30/2021 $25.00 Video Camera Recording/07-20-2

Paid Chk# 504670E Bi-Weekly ACH 7/23/2021 $19,364.14

Total Checks $116,446.61

*Check Summary Register©

CITY OF WINSTED 07/30/21 10:21 AM

Page 2

Cks 7/17/2021 - 7/30/2021

Name Check Date Check Amt

FILTER: None

Meeting Date:

Submitted By: City Council Request

Subject:

August 3, 2021

Adam Birkholz, City Administrator

Gate Valve Replacement

BACKGROUND:

At the September 15, 2020 City Council Work Session, the City Council was informed of a watermain break that occurred north of Main Avenue, where the location of the break could not be determined. City staff and the City engineer spent a significant amount of time trying to isolate the area of the break, which resulted in a large City section north of Main Avenue West to be without water for an extended period of time. From that instance, it was discovered that four (4), six (6) inch gate valves needed replacement - three (3) valves on Fairlawn Avenue East and 2nd Street North, and one (1) valve on Albert Avenue West and 1st Street North. In addition, the hydrant on 1st Street North and Winsted Avenue West needs to be removed and capped. If the gate valves are not replaced, it will again be difficult to isolate the area if another watermain break occurs, causing the entire City section north of Main Avenue West to be without water as the break is repaired.

The following quotes for gate valve replacement and hydrant removal were obtained.

Henning Excavating Schneider Excavating & Grading, Inc.

Replacement of three (3) valves on Fairlawn Avenue East and 2nd Street North

$11,790.00 $11,900.00

Replacement of one (1) valve on Albert Avenue West and 1st Street North

$5,960.00 $6,151.00

Hydrant Removal at 1st Street North and Winsted Avenue

$4,545.00 $4,675.00

Total $22,295.00 $22,726.00

Given the above information, City staff recommends the City Council authorize the City Administrator to execute quotes from Henning Excavating for the replacement of the noted gate valves and for the removal of the hydrant.

FINANCIAL/BUDGET: The City’s Water Fund has sufficient fund balance to pay for this expense.

OPTIONS: 1. Authorize the City Administrator to approve quotes with Henning Excavating for the

replacement of four (4), six (6) inch gate valves - three (3) valves on Fairlawn Avenue East and2nd Street North, and one (1) valve on Albert Avenue West and 1st Street North, and for theremoval of the hydrant at 1st Street North and Winsted Avenue for a cost not to exceed $23,000.

2. Other.

RECOMMENDATION: Authorize the City Administrator to approve quotes with Henning Excavating for the replacement of four (4), six (6) inch gate valves - three (3) valves on Fairlawn Avenue East and 2nd Street North, and one (1) valve on Albert Avenue West and 1st Street North, and for the removal of the hydrant at 1st Street North and Winsted Avenue for a cost not to exceed $23,000. COUNCIL ACTION: Consider a motion to authorize the City Administrator to approve quotes with Henning Excavating for the replacement of four (4), six (6) inch gate valves - three (3) valves on Fairlawn Avenue East and 2nd Street North, and one (1) valve on Albert Avenue West and 1st Street North, and for the removal of the hydrant at 1st Street North and Winsted Avenue for a cost not to exceed $23,000. ATTACHMENTS:

A) Quotes – Henning Excavating B) Quotes – Schneider Excavating & Grading, Inc.

Meeting Date: August 3, 2021 Submitted By: Adam Birkholz, City Administrator City Council Request Subject: Resolution R-21-34 Affirming Emergency Outdoor Watering Restrictions BACKGROUND: On July 16, 2021, the City of Winsted received correspondence from the Minnesota Department of Natural Resources (DNR), which provided an update related to the drought situation and new actions required of water suppliers in areas experiencing severe drought conditions throughout the state. The DNR noted that more than 50 percent of Minnesota has experienced severe drought conditions and some areas have experienced extreme drought conditions. In response to these conditions, the Minnesota DNR has determined that the state is now in the drought warning phase. With this designation, the DNR and others are taking additional steps, such as restricting some water uses. The State Drought Plan specifies actions that water suppliers must implement once the state has been elevated to a drought warning phase. These actions include the following:

1. Population over 1,000 - Public water suppliers implement appropriate water use restrictions contained in their Water Supply Plan.

2. All Water Suppliers - Public water suppliers will implement water use reduction

actions with a goal of reducing water use to 50% above January levels. Based on the continued drought conditions and guidance from the DNR, City staff established Emergency Outdoor Watering Restrictions, beginning at 12:00 a.m. on July 26, 2021, until further notice. This authority is afforded to the City Council and City staff in Chapter 3, Section 12 of the Winsted Municipal Code:

The City Council shall have the right to impose reasonable restrictions on the use of the City water system. When it is determined that a shortage of water threatens the City, it may prohibit water use entirely, or limit the times and hours during which water may be used from the City water system for lawn and garden sprinkling, irrigation, car washing, air conditioning and/or other uses.

The City Administrator or designated representative shall have the authority to declare the terms and conditions of the water use restrictions. Notice of such emergency measures may be given by publication or posting or such other manner as determined appropriate for the situation. Restrictions shall become effective immediately following announcement of the same. Such emergency measures shall continue until notice of discontinuance is given by the City. The restrictions shall be confirmed by the City Council at the next regularly scheduled Council Meeting.

Significant demand reduction is achievable by restricting or banning non-essential outdoor water use, especially lawn irrigation, power washing buildings, car washing and swimming pool filling. In addition to the restrictions, City staff intends to encourage customers to fix leaks, install water saving devices and water-efficient appliances.

All properties are required to implement and maintain an odd/even irrigation plan while the restrictions are in place. A few exemptions apply to the watering restrictions; however, those with exemptions should refrain from watering between the hours of 10:00 a.m. and 6:00 p.m. The City of Winsted will continue to implement the restrictions until such time they are no longer necessary. It is important to note that the restrictions may be elevated to a ban at any given time, based on DNR mandates or critical water needs related to fire suppression in the City of Winsted. Given the above information, City staff recommends the City Council affirm the Emergency Outdoor Water Restrictions declared by City staff by adopting Resolution R-21-34, pursuant to the Winsted Municipal Code, until such an emergency no longer exists for the City of Winsted. FINANCIAL/BUDGET: None. This item has no direct financial or budget impacts. OPTIONS:

1. Adopt Resolution R-21-34, affirming Emergency Outdoor Watering Restrictions in the City of Winsted until further notice.

2. Other. RECOMMENDATION: Adopt Resolution R-21-34, affirming Emergency Outdoor Watering Restrictions in the City of Winsted until further notice. COUNCIL ACTION: Consider a motion to adopt Resolution R-21-34, affirming Emergency Outdoor Watering Restrictions in the City of Winsted until further notice. ATTACHMENTS:

A) Resolution R-21-34 B) Emergency Outdoor Water Restrictions Notice C) Minnesota DNR Correspondence D) Minnesota Statewide Drought Plan

CITY OF WINSTED RESOLUTION R-21-34

A RESOLUTION ENACTED TO AFFIRM EMERGENCY OUTDOOR WATERING RESTRICTIONS IN THE CITY OF WINSTED

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WINSTED, MINNESOTA:

WHEREAS, the Minnesota Department of Natural Resources (DNR) has determined that the state is now in a drought warning phase; and WHEREAS, significant demand reduction is achievable by restricting or banning non-essential outdoor water use, especially lawn irrigation, power washing buildings, car washing, and swimming pool filling; and WHEREAS, the City of Winsted encourages residents and property owners to fix leaks, install water saving devices, and water-efficient appliances; and WHEREAS, excessive water use can put undue stress on the City’s water infrastructure and this type of stress can affect the City’s ability to provide quality water and capacity to effectively address potential fire suppression needs; and

WHEREAS, the DNR specifies actions that the City of Winsted must implement once the state is elevated to a drought warning phase and appropriate restrictions contained in the City’s Water Supply Plan; and

WHEREAS, the severe drought conditions have created a critical situation and residents are asked to help conserve as much water as possible.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WINSTED, MINNESOTA AS FOLLOWS:

1. The City of Winsted will implement water use reduction actions, as needed, to conserve water during this phase.

2. The City of Winsted will implement Emergency Outdoor Watering Restrictions, beginning July 26, 2021 at 12:00 a.m. for all properties until further notice.

3. If a property address is an even number, irrigation can take place on even-numbered days. 4. If a property address is an odd number, irrigation can take place on odd-numbered days. 5. No irrigation can take place between 10:00 a.m. and 6:00 p.m. on any day. 6. This restriction limits outdoor watering by mechanical or automatic means. 7. It includes all non-essential water use, including but not limited to: watering lawns, washing

vehicles, power washing buildings, & filling pools. 8. Any person violating the provisions of these restrictions will be culpable and a fine may be

imposed. 9. New sod, newly seeded lawns, new trees, and vegetable gardens, are exempt from the watering

restrictions; however, residents should refrain from watering between the hours of 10:00 a.m. and 6:00 p.m.

10. Properties utilizing Winsted Lake for irrigation purposes are governed by the DNR and are not affected by this restriction.

11. Emergency Outdoor Watering Restrictions could be elevated to a ban at any given time based on DNR mandates or critical water needs related to fire suppression.

BE IT IS SO ORDERED, passed by a unanimous vote of the City Council of the City of Winsted this 3rd day of August, 2021.

_________________________________ George Schulenberg, Mayor

ATTEST:

Raquel Kirchoff, City Clerk-Treasurer

EMERGENCY OUTDOOR WATERING RESTRICTIONS With more than 50 percent of Minnesota experiencing severe drought and some areas experiencing extreme drought, the Minnesota Department of Natural Resources (DNR) has determined that the state is now in a drought warning phase. With this designation, the DNR and the City of Winsted are taking additional steps, such as restricting some water uses.

Significant demand reduction is achievable by restricting or banning non-essential outdoor water use, especially lawn irrigation, power washing buildings, car washing, and swimming pool filling. The City of Winsted encourages residents and property owners to fix leaks, install water saving devices, and water-efficient appliances. Please think about how you might be able to reduce water use, especially during peak times.

Excessive water use can put undue stress on the City’s water infrastructure. This type of stress can affect the City’s ability to provide quality water and capacity to effectively address potential fire suppression needs.

The DNR specifies actions that the City of Winsted must implement once the state is elevated to a drought warning phase and appropriate restrictions contained in the City’s Water Supply Plan. The City of Winsted will implement water use reduction actions, as needed, to conserve water during this phase.

The City of Winsted will implement EMERGENCY OUTDOOR WATERING RESTRICTIONS, beginning JULY 26, 2021 at 12:00 a.m. for all properties until further notice.

If a property address is an even number, irrigation can take place on even-numbered days. If a property address is an odd number, irrigation can take place on odd-numbered days. No irrigation can take place between 10:00 a.m. and 6:00 p.m. on any day. This restriction limits outdoor watering by mechanical or automatic means. It includes all non-essential water use, including but not limited to: watering lawns, washing vehicles,

power washing buildings, & filling pools. Any person violating the provisions of these restrictions will be culpable and a fine may be imposed.

Please note: new sod, newly seeded lawns, new trees, and vegetable gardens, are exempt from the watering restrictions.

Please refrain from watering between the hours of 10:00 a.m. and 6:00 p.m. Properties utilizing Winsted Lake for irrigation purposes are governed by the DNR and are not affected by this restriction.

These restrictions could be elevated to a ban at any given time. Please watch the City of Winsted

website and social media for updated information or changes to the restrictions.

The severe drought conditions have created a critical situation and we are asking for everyone’s help to conserve as much water as possible. Thank you for your patience and efforts during the Emergency Outdoor Watering Restriction.

Use a commercial car wash that recycles water. Avoid over watering your lawn and water only when needed. Check the soil moisture levels with a soil probe, spade or large screwdriver. You do not need to water if the soil is still moist. If

your grass springs back when you step on it, it doesn't need water yet. If your lawn does require watering, do so early in the morning or later in the evening, when temperatures are cooler. Check your sprinkler system frequently and adjust sprinklers so only your lawn is watered and not the house, sidewalk, or street. Water in several short sessions rather than one long one, in order for your lawn to better absorb moisture and avoid runoff. Use a broom or blower instead of a hose to clean leaves and other debris from your driveway or sidewalk. Avoid leaving sprinklers or hoses unattended. A garden hose can pour out 600 gallons or more in only a few hours. In extreme drought, allow lawns to die in favor of preserving trees and large shrubs.

Avoid flushing the toilet unnecessarily. Dispose of tissues, insects & similar waste in the trash rather than the toilet. Take short showers instead of baths. Turn on the water only to get wet and lather and then again to rinse off. Avoid letting the water run while brushing your teeth, washing your face or shaving. Place a bucket in the shower to catch excess water for watering plants. Operate automatic dishwashers only when they are fully loaded. Use the "light wash" feature to use less water. Hand wash dishes by filling two containers—one with soapy water and the other with rinse water containing

a small amount of chlorine bleach. Clean vegetables in a pan filled with water rather than running water from the tap. Store drinking water in the refrigerator. Do not let the tap run while you are waiting for water to cool. Avoid wasting water waiting for it to get hot. Capture it for other uses such as plant watering or heat it

on the stove or in a microwave. Do not rinse dishes before placing them in the dishwasher, just remove large particles of food. Avoid using running water to thaw meat or other frozen foods. Operate clothes washers only when they are fully loaded or set the water level for the size of your load.

July 16, 2021

Dear water suppliers in areas with severe drought conditions,

With more than 50 percent of Minnesota experiencing severe drought and some areas experiencing extreme drought, the Minnesota Department of Natural Resources (DNR) has determined that the state is now in the drought warning phase. With this designation, the DNR and others are taking additional steps such as restricting some water uses.

Water Supplier Actions Needed

The State Drought Plan specifies actions that water suppliers must implement once the state is elevated to drought warning phase.

1. Population over 1,000 - Public water suppliers implement appropriate water use restrictions contained in their Water Supply Plan.

a. Your plan can be found in your MPARS account, under the Attachments tab. b. Begin implementing your Water Supply demand reduction measures in Plan Part 2 (Tables 18,

19). These actions can be supported by measures that are identified in the Water Supply Plan, Part 3 Water Conservation.

2. All Water Suppliers - Public water suppliers will implement water use reduction actions with a goal of reducing water use to 50% above January levels.

a. For example: A city uses 4 million gallons of water in January, and normally uses 6.8 million in August. During the drought warning phase, they should only use 6 million gallons in August.

b. Websites with water conservation messages: DNR Water Conservation webpage and https://www.ready.gov/drought.

Significant demand reduction is achievable by restricting or banning non-essential outdoor water use, especially lawn irrigation, power washing buildings, car washing and swimming pool filling. Encourage customers to fix leaks, install water saving devices and water-efficient appliances. Have conversations with your biggest water users and ask them how they might reduce water use, especially during peak times.

Use a variety of communication methods: Large exterior signs around the community, mailing/emailing all customers, radio station announcements, Facebook posts or other social media, and a news release to any local media. Explain the critical situation and that you need everyone’s help. Ask customers to conserve water as much as possible.

Other Suggestions: • During times of severe drought, monitor your water levels closely. Keep in mind that water quality may

be impacted by increased concentrations of contaminants. • Please alert your local DNR hydrologist to any water supply concerns or issues during the summer.

• Sign up to receive GovDelivery updates about drought in Minnesota, drought preparations and response, and important ways to conserve water.

Best regards,

Randall Doneen Conservation Assistance and Regulations (CAR) Section Manager| Ecological & Water Resources Phone: 651-259-5156 Email: randall.doneen@state.mn.us

mndnr.gov

Minnesota Statewide Drought Plan

This plan provides a framework for preparing for and responding to

droughts to minimize conflicts and negative impacts on Minnesota's

natural resources and economy.

Statewide Drought Plan watersheds:

Red 0902

Rainy 0903

Western Lake Superior 0401

Mississippi Headwaters 0701

St. Croix 0703

Minnesota 0702

Upper Mississippi-Black-Root 0704

Upper Mississippi-Maquoketa-Plum 0706

Upper Mississippi-Iowa-Skunk-Wapsipinicon 0708

Des Moines 0710

Missouri-Little Sioux 1023

Missouri-Big Sioux 1017

STATEWIDE DROUGHT PLAN MATRIX

Drought Phase/Triggers State and Federal Actions Water Users and Suppliers Actions NON-DROUGHT PHASE

A significant portion of the watershed

(see map) is not under drought

conditions according to the U.S.

Drought Monitor.

The U.S. Drought Monitor is a weekly index

depicting the location and intensity of drought

conditions using a blend of quantitative and

qualitative indicators. Drought conditions

referenced in this plan are keyed to the U.S.

Drought Monitor.

http://drought.unl.edu/dm/monitor.html

Develop/maintain precipitation,

stream flow, ground water and

water quality monitoring programs.

Conduct state and regional water

studies and coordinate actions.

Assist water suppliers and other

users in developing conservation

measures.

Continue and improve water

conservation education.

Develop/update/implement water supply

plans (including drought preparedness and

response and water conservation programs). Adopt conservation rate structures and

ordinances. Establish mutual aid agreements,

interconnections, conservation education,

redundant/alternative supplies, etc. Minimize water supply system losses and

improve water use efficiency.

DROUGHT WATCH PHASE

A significant portion of the watershed

(see map) is “Abnormally Dry” or in a

“Moderate Drought”.

Inform Drought Task Force of

conditions.

Intensify selected monitoring

activities.

Initiate public awareness.

Notify water suppliers of moderate

drought conditions.

Monitor Mississippi River flows

and coordinate with the U.S. Army

Corps of Engineers (USACE) and

hydropower facility owners.

Monitor potential conflicts and problems

and notify DNR of source conflicts. Public water suppliers provide conservation

information and request customers to

implement voluntary measures to reduce

water use.

DROUGHT WARNING PHASE

A significant portion of the watershed

(see map) is in a “Severe Drought”, or

for public water suppliers using the

Mississippi River, the average daily

flow at the USGS gage near Anoka is

at or below 2000 cfs for five

consecutive days.

Convene Drought Task Force. Increase public drought awareness. Notify water suppliers of severe

drought conditions. Monitor implementation of the

Mississippi River System-Wide

Low-Flow Management Plan.

Public water suppliers implement

appropriate water use restrictions contained

in their water supply plans.

Other water users implement appropriate

conservation measures.

Public water suppliers implement water use

reduction actions with a goal of reducing

water use to 50% above January levels.

Dam operators implement the Mississippi

river System-Wide Low-Flow Management

Plan.

RESTRICTIVE PHASE

A significant portion of the watershed

(see map) is in an “Extreme

Drought”, or for public water suppliers

using the Mississippi River, the

average daily flow at the USGS gage

near Anoka is at or below 1500 cfs for

five consecutive days.

Notify water suppliers of extreme

drought conditions. Closely monitor river flows. Continue drought awareness efforts

to encourage conservation.

Follow MDNR allocation restrictions.

Public water suppliers implement water use

reduction actions with a goal of reducing

water use to 25% above January levels.

All appropriators conserve water and

minimize non-essential water uses.

EMERGENCY PHASE

A significant portion of the watershed

(see map) is in an “Exceptional

Drought”, or highest priority water

supply needs are not being met, or

there are threatened or actual electricity

shortages due to cooling water supply

shortages, or for public water suppliers

in the Twin Cities, the average daily

flow of the Mississippi River USGS

gage near Anoka is at or below 1000

cfs for five consecutive days.

Advise Governor on need for

emergency declaration. Minnesota Division of Homeland

Security and Emergency

Management implements MN

Emergency Operations Plan

(MEOP). Consider request to the USACE for

the release of water from the

Mississippi River Headwaters

Reservoirs.

Public water suppliers implement

mandatory water use reduction actions with

a goal of reducing water use to January

levels.

Limit water used based on highest priorities

defined in Minnesota Statutes 103G.261.

Implement measures consistent with an

emergency declaration.

Provide bottled water, hauled water, and

sanitations supplies to users, as needed.

Responsibilities, Plans and Actions Related to Drought Planning

Minnesota Statewide Drought Plan

Legislation enacted in 1990 mandated the Department of Natural Resources (DNR) to prepare a drought plan. Minnesota

Statutes (MS), Section 103G.293 states:

"The commissioner shall establish a plan to respond to drought-related emergencies and to prepare a statewide

framework for drought response. The plan must consider metropolitan water supply plans of the metropolitan

council prepared under section 473.156. The plan must provide a framework for implementing drought response

actions in a staged approach related to decreasing levels of flow. Permits issued under 103G.261 must provide

conditions on water appropriation consistent with the drought response plan established by this section."

The attached Drought Plan table outlines the staged approach for implementing drought response actions.

Major Participants

State, Federal and local agencies, along with water users and suppliers in Minnesota, all have responsibilities before and

during times of drought. In addition to ongoing studies and coordination efforts, the primary responsibilities of the major

participants are:

MN DNR – DNR Waters is responsible for maintaining and updating the StatewideDrought Plan, monitoring and

communicating drought conditions, as well as for convening the State Drought Task Force. DNR Waters

regulates water use by permit (water appropriation) and by requiring Water Supply Plans for public water

suppliers serving more than 1,000 people. Other DNR divisions monitor drought impacts on forestry, wildlife

and fisheries.

Metropolitan Council – the Metropolitan Council is responsible for development of a regional master water

supply plan for the seven-county metropolitan area and reviews local water supplies as part of community

comprehensive plans.

U.S. Army Corps of Engineers – the USACE operates reservoirs in 3 river systems in Minnesota primarily for

commercial navigation, flood control and/or navigation (Minnesota River, Red River of the North and the

Mississippi River). The Mississippi River headwaters reservoirs have been studied for purposes of water

releases during times of drought. Under the USACE operations plans, emergency releases may be done only

under certain conditions to meet health and safety needs and in consultation with the federal Bureau of Indian

Affairs, the Minnesota Chippewa Tribal government, and the MN DNR. The USACE also helps with

preparedness and equipment.

Water Users and Suppliers – local communities and water users must implement conservation measures as

required by DNR Waters and Met Council.

Governor of Minnesota – the Governor is empowered to declare a critical water deficiency by executive order.

(103G.291 Subd.1)

Other Participants and their capabilities

Department of Public Safety, Homeland Security and Emergency Management (HSEM) – Public information and response

coordination

Pollution Control Agency – Public information, response procedures, exercise capabilities, data collection

National Weather Service – Weather and hydrologic forecasts and warnings

Department of Agriculture – Assistance with crop and other farming-related drought issues

Department of Health – Public Water Supply

Board of Water and Soil Resources (BWSR) – technical and financial assistance to agricultural producers

Related Plans

Local Water Supply Plans – address projected demands, adequacy of the water supply system and planned

improvements, existing and future water sources, natural resource impacts or limitations, emergency preparedness,

water conservation, supply and demand reduction measures, and allocation priorities. Met Council oversees those

in the 7-county metro area.

Mississippi River System-Wide Low-Flow Management Plan – A plan conceived by the DNR, the USACE and

the hydropower facilities along the Mississippi River upstream of St. Paul, the primary purpose of which is to help

ensure run-of-river operations during low flow periods and coordination among the hydropower facility operators.

MN Emergency Operations Plan (MEOP) – The MEOP addresses drought as well as other natural hazards. The

plan responds to potential emergencies (nuclear power plants, etc.) as they relate to extreme drought conditions.

STATE DROUGHT TASK FORCE

Purpose and Role The State Drought Task Force is convened, as defined in the Restrictive Phase of the Drought Table, to provide

coordination and communication between agencies and institutions affected by drought and to provide a central

source for the news media. The Task Force could also be called together at other times as needed to serve as a

forum for discussion of drought management plans and policies. In cases of more localized drought conditions,

the Director of DNR Waters may bring appropriate parties together on a Regional Drought Task Force for the

same purposes.

Members

DNR Waters Director/Assistant Director

DNR Waters State Climatologist

DNR Wildlife Director

DNR Forestry Wildfire Suppression Supervisor

Board of Water and Soil Resources Executive Director

Department of Agriculture Director, Agronomy & Plant Protection

Department of Agriculture State Statistician

Department of Health Director, Drinking Water Protection

Department of Public Safety Director, Homeland Security and Emergency Mgmt

Department of Transportation Director, Environmental Services

Minnesota Planning Director, Local Planning Assistance

Pollution Control Agency Director, Environmental Outcomes

University of Minnesota Climatologist/Meteorologist, Extension Service

Metropolitan Council General Manager, Environmental Services

National Weather Service Meteorologists-in Charge

North Central River Forecast Center Hydrologist-in-Charge, Chanhassen

U.S. Army Corps of Engineers Chief, Water Control Section

U.S. Department of Agriculture Executive Director, MN Farm Service Agency

U.S. Department of Agriculture State Conservationist, NRCS

U.S. Geological Survey Director, Minnesota Water Science Center

American Waterworks Association Water Utilities Council

Association of Minnesota Counties (AMC) Executive Director

Hospitality Minnesota Executive Vice President

Last modified: April 29, 2009 - MNDNR Division of Waters

July 28, 2021

City of WinstedAttn: Adam Birkholz201 First Street NWinsted, MN 55395

RE: City Engineer Council Report

Dear Mr. Birkholz:

To follow is an update of current engineering issues and recently completed items within the City:

Airport Items: Turf runway / paved entrance road reconstruction

o Final construction item to complete is reseeding (delayed due to hot/dry weather). Re-seeding planned for mid-August

o Turf Taxiway and entrance road sides have been re-seeded. Seeding subcontractor has been periodically watering re-seeded areas.

o NNG requested an additional $226,000, awaiting a response from the FAA for this.o Need to determine when to open runway.

Fuel tank removal & relocationo New 10,000 gallon tank and fuel dispensing equipment installed west of the apron.o Awaiting the installation of the gas pump before fuel is able to be dispensed.

Anticipated early August shipment of gas pump. Apron & terminal area pavement rehab

o Design, bid, award, and FAA approval complete.o Grant has been accepted and tentative start date is September.

McLeod Avenue Reconstruction This project was awarded a $750,000 Local Road Improvement Program (LRIP) Grant. All construction, punchlist, assessment, and grant related items are complete. Record drawings have been completed and uploaded into the GIS system.

Industrial Park Development Millerbernd Ring & Cylinder Headquarters – Construction and punchlist items completed. Regional Pond – punchlist is complete. Waiting on closeout paperwork from contractor to

finalize the project.

Name: City Engineer Council ReportDate: July 28, 2021

CSAH 5 Extension: Preliminary design items (topographic survey, wetland delineations, geometric layout,

right-of-way acquisition determinations) have been completed. City and County entered into a Joint Powers Agreement for final design. Final design is underway and ongoing An LRIP grant application was submitted and was unsuccessful. A TEDI grant application is in process and is due in late August. Contacts for property acquisition are ongoing.

GIS Web-Based Mapping System: GPS field locates were completed for light poles and for municipal utilities. A web-based mapping system was created and is now accessible by all city staff. Sewer service locations have been partially added to the system. Remaining locations are

being added utilizing recent televising data.

Misc. Items: Telecom Items – Plans reviews have been completed and are in process for an AT&T

project consisting of equipment replacement on the tower and for multiple T-Mobile projects (fiber installation, generator installation, and temporary pole for Winstock).

Westgate Pond – Construction completed and final payment request submitted. Completed plan reviews (HLWW school expansion, Main Avenue dentist office. Sanitary sewer CIPP lining – A lining project was designed, bid, and awarded.

Construction anticipated to begin this fall. Storm sewer repairs – A design project was completed that included repairs to three areas.

The project has not been bid or awarded. Weinbeck Athletic Complex – Concept level layouts were discussed with the City.

Geotechnical work was authorized and the field work portion of it has been completed. Well No. 5 – Groundwater modelling pricing was obtained and the work was recently

authorized by the City Council. Street Improvements – Pricing and scoping items have been submitted for Winsted Avenue

and are in process for the Pheasant Run and Winsted on the Lake neighborhoods.

I will be available to discuss these items and answer any questions that you or the City Council may have at the upcoming Council Meeting.

Sincerely,Bolton & Menk, Inc.

Jake S. Saulsbury, P.E.