city council regular meeting council …...2015/04/07 · alderman hegg read a poem by ian tyson in...

CITY COUNCIL – REGULAR MEETING

COUNCIL CHAMBERS

400 MAIN STREET SE

APRIL 7, 2015 at 5:30 PM

1. CALL TO ORDER

2. COMMITTEE OF THE WHOLE

(Due to the confidential nature of the items to be discussed, public attendance is not permitted.)

2.1. Personnel Update (Judy Molnar)

2.2. Aquatic Area Re-tiling Project Update (Greg Lockert)

3. PUBLIC AGENDA - 5:30 P.M.

Please note that the public agenda will begin at 5:30 p.m. for this meeting only.

4. MINUTES

4.1. 2015 Council Minutes

Minutes of Regular Meeting of March 16, 2015 and the Special Meeting of March 23, 2015

4.2. Acknowledgement of Other Minutes

Airdrie Municipal Planning Commission - February 19, 2015

5. CONSENT AGENDA

5.1. Aquatic Programming / Registration Process Outline (Shawn Livingstone)

Council is being provided with information regarding the registration pressure for Aquatic programs for

children under the age of 12 being experienced by Genesis Place.

5.2. Genesis Place, Ron Ebbesen & Plainsmen Arenas Energy Report (Ron Powlesland and Brian Welch)

Council is being provided with information regarding the energy review conducted at Genesis Place,

Ron Ebbesen Arena and Plainsmen Arena.

5.3. Municipal Census - 2015 (Kari Kitiuk)

Council is being provided with information regarding the upcoming 2015 census.

5.4. 2014 Health and Safety Overview (Shawn Justus)

Council is being provided with an overview of the Health and Safety Program in 2014.

5.5. Communities for Veterans Foundation "Ride Across Canada" Event (Kim Harris)

Council is being provided with additional information with respect to the request from the Communities

for Veterans Foundation “Ride Across Canada”.

5.6. Bullying Prevention Fund (Robbie White)

Council is being provided with an update on the use of the Bullying Prevention Fund.

6. APPOINTMENTS/PRESENTATIONS

6.1. Request to Participate in RxTGA Program (Greg Lockert)

The Highland Primary Care Network is presenting Council with a request to participate in the

Prescription to Get Active (RxTGA) Program.

6.2. Anti-Bullying Provisions of the Public Behaviour Bylaw (Darryl Poburan)

The RCMP is presenting Council with information regarding the effectiveness of the anti -bullying

provisions of the Public Behaviour Bylaw.

7. PUBLIC QUESTION PERIOD

8. PUBLIC HEARING

There are no public hearings.

9. BYLAWS

9.1. Procedure Bylaw No. B-24/2015 (Sharon Pollyck)

Council is being asked to give three readings to Procedure Bylaw No. B-24/2015, being a bylaw to

provide for the orderly proceedings of Council meetings.

10. FINANCIAL POSITION

There are no items

11. BUSINESS ARISING

There are no items

12. AGENDA REPORTS

There are no items

13. CORRESPONDENCE

There are no items of Correspondence

14. BOARD/MEMBER REPORTS

15. REVIEW OF COUNCIL FOLLOW-UP

15.1. Review of 2015 Council Follow-up to April 7, 2015

16. ADJOURNMENT

COUNCIL CHAMBERS

MARCH 16, 2015

Minutes of the Regular Meeting of the Municipal Council of the City of Airdrie,

in the Province of Alberta, held in Council Chambers with the following:

PRESENT

Mayor P. Brown

Deputy-Mayor C. Kolson

Alderman D. Belyk

Alderman F. Burley

Alderman R. Chapman

Alderman K. Hegg

Alderman A. Hunter

City Manager – P. Schulz

City Clerk - S. Pollyck

Assistant City Clerk/Recording Secretary – K. Kitiuk

CALL TO ORDER

Mayor Brown called the meeting to order at 7:00 p.m.

COMMITTEE OF THE WHOLE

2015-C-057

Enter Committee of the Whole

Alderman Burley moved that Council enters Committee of the Whole at

5:38 p.m.

Carried

2015-C-058

Leave Committee of the Whole

Alderman Burley moved that Council leaves Committee of the Whole at

5;53 p.m.

Carried

Recess/Reconvene Mayor Brown declared a recess at 5:54 p.m. The meeting reconvened at

7:00 p.m.

POETRY DAY

Alderman Hegg read a poem by Ian Tyson in honour of World Poetry Day,

March 21, 2015.

MINUTES

2015-C-059

Adopt Minutes

Regular Meeting of March 2, 2015

Deputy-Mayor Kolson moved that Council adopts the minutes of the regular

meeting of Council of March 2, 2015, as presented.

Carried

2015-C-060

Acknowledge Minutes

Alderman Hunter moved that Council acknowledges the minutes of the:

Municipal Library Board of December 9 2014, and January 27, 2015.

Carried

Regular Meeting of Council

March 16, 2015

Page 2

CONSENT AGENDA

2015-C-061

Consent Agenda

Accept for Information

Alderman Belyk moved that Council accepts for information the following

reports included in the consent agenda:

Kings Heights Boulevard and Kingsland Close Intersection Review,

and

Bert Church Theatre Bar Service Update.

Carried

APPOINTMENTS/PRESENTATIONS

Airdrie Board of Youth Affairs

Mr. Robbie White, Social Planner, introduced members of the Airdrie Board of

Youth Affairs who were present to give Council the results of their discussions

on the current issues surrounding the Chinook Winds Skate Park. Mr. White

reviewed the history of the ABYA. In normal instances the Board would

discuss issues with staff first; but in this case, it came forward as the topic is

top of mind. The Board will be meeting with Parks to share some of their

ideas and thoughts on this topic.

Kaitlin Hackey, Robin Curtis, Annabelle Wilson and Quinn Hegg of the Board

reviewed their presentation “Chinook Winds Skate Park.” Two solutions were

outlined: a fence that would run the length of the skate park along with

appropriate signage; and increased RCMP presence throughout the year.

Discussion ensued and included compliments on the quality of the

presentation; comments on Airdrie Dads, who are questioning the benefit of a

curfew; the presence of cameras to enhance enjoyment of the park; the two-

pronged approach of the City to encourage enjoyment of the park while

discouraging behavior that may prevent that; the plan for a barrier to separate

the splash park from the skate park in conjunction with the splash park

expansion; the personal experience of one Alderman with respect to treating

the skateboarders with respect; the use of protective equipment being self-

policing; the work of the internal committee in looking at possible solutions;

confirmation of Mr. White’s position on the internal committee as a link to

youth engagement; and the potential for increased RCMP presence. Mayor

Brown indicated he had spoken to one group planning to do patrols and

suggested they connect with Citizens on Patrol and complete Criminal

Records Checks. Mr. White provided an update on the status of the internal

committee. Ms. Phelan, Team Leader of Corporate Communications,

indicated Council should see various strategies employed this Spring with

some strategies being short-term and some long-term. Ms. Phelan confirmed

staff will provide an update prior to the end of June.

ABYA was commended for their efforts in this regard.

2015-C-062

Airdrie Board of Youth Affairs


Alderman Hegg moved that Council accepts the presentation of the Airdrie

Board of Youth Affairs and directed staff to report back with an update in early

June.


March 16, 2015

Page 3

Carried

2nd Annual Health Challenge and Highland Primary Care Network (HPCN)

Service Update

Ms. Micheline Nimmock, Ms. Teree Hokanson and Mr. Corey Leyte of the

Highland Primary Care Network were present to give Council an update on the

HPCN services and introduce the 2nd Annual Health Care Challenge.

They provided an overview of the Primary Care Network and the services they

provide. Ms. Hokanson reviewed the Annual Health Care Challenge and

encouraged Council to register to participate in the multi-community

challenge. Mr. Leyte reviewed the changes for the challenge that starts today.

The challenge is about engaging in healthy activities.

Mayor Brown expressed his desire for the community to have better

awareness of health care options in Airdrie other than Urgent Care.

2015-C-063

Highland Primary Care Network Service

Update


Alderman Burley moved that Council accept the presentation of the Highland

Primary Care Network Service Update and 2nd Annual Health Challenge for

information.

Carried

2015 Citizen Satisfaction Survey

Ms. D. Kachur, Team Leader Business Strategy, introduced Ms. Tracy With

of Banister Research and Consulting Inc. who was in attendance to present

Council with the results of the Citizen Satisfaction Survey conducted during

January 8-17, 2015. Ms. Kachur reviewed the staff report and discussed the

purpose of the survey and the manner in which the information will be used.

Ms. With’s presentation included a background and history, quality of life,

level of satisfaction with services, satisfaction of City services by respondent

contact, impact analysis – overall satisfaction versus importance, importance

versus satisfaction, safety in the City of Airdrie, perceived value for tax dollar,

contact with City of Airdrie employees, satisfact ion with customer service,

ratings of City staff across a number of measures, and main source of

information.

Ms. With noted that the citizen satisfaction index is at 3.85, slightly higher

than 2014.

Discussion ensued and included differences in responses depending on where

someone came from (average residency tenure was 10.6 years); nature of the

survey being telephone based, which tends to be far more representative than

a web-based survey; the manner in which respondents are selected; the need

to call 4,200 dwellings to achieve the 400 person representative sample, 760

refused to respond; the use of the Community Needs Assessment for in-depth

discussion/probing on dissatisfaction; and congratulations to staff for their

high quality of life index.

Recess/Reconvene


March 16, 2015

Page 4

Recess at 8:14 p.m.; reconvene 8:23 p.m.

2015-C-064

2015 Citizen Satisfaction Survey Results


Alderman Hunter moved that Council accepts the presentation on the 2015

Citizen Satisfaction Survey results for information.

Carried

PUBLIC QUESTION PERIOD

Ms. Charlene Maines, 271214 Range Road 13, provided a comment regarding

the ABYA group. She felt their feelings of being threatened were not

addressed and suggested mediation.

Mayor Brown advised that the ABYA will be meeting with the host of the

social media under discussion.

She voiced her displeasure for the motion regarding the code of conduct. She

felt it should have been tabled so the specific Alderman could be present

during the discussion. She felt it was not appropriate to consider restricting a

person’s rights. She pointed out Mayor Brown can run for Provincial

government while holding his seat on Council.

Mayor Brown confirmed that the code of conduct has been under

discussion for over 1 ½ years. No Alderman was singled out. The code

of conduct is to protect all of Council. Alderman Hunter indicated he will

not stop speaking out against other levels of government.

Ms. Pollyck, Manager of Legislative Services and Corporate

Communications, confirmed that there are no restrictions on Mayor

Brown running for Provincial office while serving as Mayor for the City of

Airdrie.

She expressed her displeasure that the procedural bylaw will not be going out

for public consultation. She asked that public consultation be offered as the

bylaw came from a request of the public. She asked that Council direct staff

to hold a public consultation process.

Mayor Brown indicated he has not heard anything from the public

regarding the procedural bylaw. Council was not supportive of a public

engagement process at this time.

Why has there been no update on auto dealerships? Why has it been

removed from the follow up list?

A report was brought back before the end of the year. Mr. Schulz, City

Manager, confirmed that he met with car dealerships. The AMVIC

investigator indicated Airdrie’s processes are aligned with other

municipalities and at a much more stringent level than other

municipalities.

Alderman Hunter questioned at what time a person selling vehicles out of their

home can no longer be done. He believed the question asked did not deal

with legal auto sales but with illegal ones. Alderman Chapman indicated that


March 16, 2015

Page 5

some businesses are brokers with no vehicle ever on their property.

Ms. Corbett, Manager of Planning and Sustainable Development,

confirmed that auto sales is not permitted in a residential neighbourhood

and easy to enforce. Any use in a residence is required to meet the

residential nature of the neighbourhood.

Mr. Schulz confirmed that any time a business for auto sales comes

forward, the information is passed on to AMVIC.

She expressed concern for the Veterans Boulevard Fire Hall and the

increased costs. She asked if the City will sell the Main Street fire hall lands

to cover the cost of the Veteran’s Fire Hall. She wanted confirmation that

taxes will not increase for this project with MSI grants being cut.

Mr. Schulz advised that they are not aware of the status of MSI funding

until the release of the Provincial budget at the end of March. Mr.

Locking, Director of Community Safety, confirmed the primary source of

funding for the fire hall is MSI. The overage results from expansion to

accommodate Alberta Health Services, which will be recovered over the

length of the lease.

Mr. Mohamed Benini, 800 Yankee Valley Boulevard, inquired into the process

with AMVIC as he has an AMVIC dealership.

Mr. Schulz advised that the City met with AMVIC. It was not necessary

to meet with the holders of all AMVIC licenses.

He asked that Council meet with other taxi companies as the over-

competition is not good for the City.

Mayor Brown confirmed he would be happy to meet with the industry if

invited.

Mr. Locking advised that a re-write of the taxi bylaw is being considered

with a view to simplifying it while maintaining public safety. Consultation

with the industry will occur.

PUBLIC HEARINGS

There were no public hearings.

BYLAWS

2015-C-065

Bylaw No. B-11/2015

Sewer Bylaw

First Reading

Alderman Belyk moved that Council gives First Reading to Bylaw No. B-

11/2015 being the new Sewer Bylaw.

Carried

2015-C-066

Bylaw No. B-11/2015

Sewer Bylaw

Second Reading

Alderman Hegg moved that Council gives Second Reading to Bylaw

No. B-11/2015.

Carried

2015-C-067 Alderman Belyk moved that Council grants permission to give Third Reading


March 16, 2015

Page 6

Bylaw No. B-11/2015

Sewer Bylaw

Grant Permission for Third Reading

to Bylaw No. B-11/2015.

Carried Unanimously

2015-C-068

Bylaw No. B-11/2015

Sewer Bylaw

Third Reading

Alderman Hunter moved that Council gives Third Reading to Bylaw No.

B-11/2015 being the new Sewer Bylaw.

Carried

BUSINESS ARISING

2015-C-069

Airdrie Intercity Express Route 900

Service Planning Alternatives

Endorse

Deputy-Mayor Kolson moved that Council endorses the recommendation of

the Community Services Advisory Board and expands the Intercity Express

(ICE) Route 900 Service to a seven (7) day-a-week service effective

September 1, 2015.

Carried

In Favour: Alderman Belyk

Alderman Chapman

Alderman Hegg

Alderman Hunter

Mayor Brown

Deputy-Mayor Kolson

Opposed: Alderman Burley

AGENDA REPORTS

2015-C-070

Airdrie Intercity Express (ICE) Service

Expansion

Endorse

Alderman Chapman moved that Council endorse the recommendation of the

Community Services Advisory Board and directs staff to:

1. expedite the procurement of one Intercity Express (ICE) bus to

expand the transit fleet; and

2. increase Intercity (ICE) service levels via a leased or procured

mechanical spare.

Carried

Recess/Reconvene

Recess at 10:04 p.m.; Reconvene 10:09 p.m.

2015-C-071

Mater Stormwater Drainage Plan

Amendment

Amend

Alderman Belyk moved that Council amends the Master Stormwater Drainage

Plan (September 2013) by revising the last bullet under Technical

Requirements listed on page v of the Executive Summary and pages 5-5 and

6-3 of the main document to read as follows:

“The date of the first submission of a Neighbourhood Structure Plan (NSP),

that contains its own stormwater management facility as defined by the

current City of Airdrie’s Master Stormwater Drainage Plan Report, will dictate

the release and the runoff control volume. Further, any NSP submission that

is part of an established management facility shall be required to adhere to

the Nose Creek Watershed Water Management Plan to the fullest extent


March 16, 2015

Page 7

possible”.

Carried

2015 –C-072

Snow and Ice Control Policy

Repeal and Adopt

Alderman Hegg moved that Council:

1. repeals Snow and Ice Control Policy No. P-03/2008, and

2. adopts Snow and Ice Control Policy No. P-01/2015 in its place.

Carried

CORRESPONDENCE

2015-C-073

Communities for Veterans Foundation

“Ride Across Canada”

Deputy-Mayor Kolson moved that Council indicated support in principle for the

Communities for Veterans Foundation “Ride Across Canada” event and

directed staff to report back with further information prior to providing formal

approval.

Carried

MEMBER/BOARD REPORTS

Alderman Hunter moved that Council direct staff to report back on drainage at

24th Street and 1St Avenue SW.

Carried

Alderman Hunter moved that Council direct staff to provide an update on the

status of Unit 1, 99 East Lake Crescent NE.

REVIEW OF COUNCIL FOLLOW-UP

ADJOURNMENT

Adjournment Mayor Brown adjourned the meeting at 10:53 p.m.

______________________________

Mayor

______________________________

City Clerk

sgp

COUNCIL CHAMBERS

March 23, 2015

Minutes of the Special Meeting of the Municipal Council of the City of Airdrie,

in the Province of Alberta, held in Council Chambers with the following:

PRESENT

Mayor P. Brown

Deputy-Mayor C. Kolson

Alderman D. Belyk

Alderman F. Burley

Alderman R. Chapman

Alderman K. Hegg

Alderman A. Hunter

City Manager – P. Schulz

City Clerk/Recording Secretary - S. Pollyck

ABSENT

CALL TO ORDER

Mayor Brown called the meeting to order at 6:07 p.m.


2015-C-074


Alderman Burley moved that Council enters Committee of the Whole at 5:35

p.m.

Carried

2015-C-075


Alderman Burley moved that Council leaves Committee of the Whole at 6:05

p.m.

Carried

Recess/Reconvene Mayor Brown declared a recess at 6:05 p.m. The meeting reconvened at 6:07

p.m.

AGENDA REPORTS

2015-C-076

Canada-Alberta Building Canada Fund –

Small Communities Fund

Endorse Submission of Application

Alderman Hegg moved that Council endorse the submission of the 40th

Avenue (Phase 1 and Phase 2) project and the Yankee Valley Boulevard

Grade Separation project for funding through the Canada-Alberta Building

Canada Fund – Small Communities Fund.

Carried


2015-C-077


Alderman Burley moved that Council enters Committee of the Whole at 6:39

p.m.

Carried

Special Meeting of Council

March 23, 2015

Page 2

2015-C-078


moved that Council leaves Committee of the Whole at 6:57 p.m.

Carried

AGENDA REPORTS CONTINUED

2015-C-079

Delay of Application of Tax Penalties

Alderman Burley moved that Council:

1. delay the application of tax penalties to Block 4, Plan 7910119 (305

Towerlane Drive SW) scheduled for April 1, 2015, pending receipt of

payment for all tax arrears on said property within thirty (30) days; and if

such payment is not received, the April 1, 2015, penalty will be applied on

May 1, 2015; and

2. direct staff to proceed with adding the property to the 2015 Tax Arrears

List.

In Favour: Alderman Belyk

Alderman Burley

Alderman Chapman

Alderman Hegg

Opposed: Mayor Brown

Deputy-Mayor Kolson

Alderman Hunter

Carried

ADJOURNMENT

Adjournment Mayor Brown adjourned the meeting at 7:00 p.m.

______________________________

Mayor

______________________________

City Clerk

sgp

AGENDA REPORT

Meeting Date (M/D/Y): April 7, 2015

Subject: High Demand for Aquatic Programming

Boards Routed Through: Date:

Community Services Advisory Board February 9, 2015

Description:

Council is being presented with information regarding the high demand being experienced at Genesis Place or a limited number of aquatic programs for children under the age of 12.

Background:

Recently there has been much attention directed towards aquatic programs at Genesis Place and the difficulties that some have experienced in attempting to find available programs. This attention has been manifested by articles in the local papers, posts on social media websites and inquiries by the public. This report is intended to provide Council with information regarding the current practices and challenges associated with aquatic programming at Genesis Place.

Programming

There are many factors that the aquatic programmer considers when offering aquatic programs, some of these considerations are:

- What programs are in demand - Appropriate pool space available for each program - Maintain balance between programing and public /family open swim access - Adherence to recommended instructor to participant ratio - Availability of staff to teach programs (daytime hours)

Currently, the aquatic programmer determines the program offerings for an upcoming season by analyzing previous seasons’ registration statistics. Additionally, the programmer monitors registration statistics after registration has opened to determine whether any programs should be cancelled or where programs may be added. The programmer also considers whether there will be qualified instructors available to teach the programs. Obtaining qualified staff to work during daytime hours is a challenge for the aquatics department. At present, Genesis Place is unable to offer additional aquatic programs for preschool-aged children during daytime hours due to staffing challenges.

The table below shows the total spaces in aquatic programs, fill rates and waitlists for 2014

Offered Filled Waitlist Offered Filled Waitlist Offered Filled Waitlist Offered Filled Waitlist Offered Filled Fill Rate Waitlist

Parented (4 months - 36 months) 508 427 57 256 223 224 180 132 15 596 548 122 1540 1330 86.36% 418

Preschool (3 - 6 years) 1123 1056 155 617 587 222 657 614 370 1170 1134 1699 3567 3391 95.07% 2446

Children (5 - 12 years) 1061 955 211 607 554 316 827 759 282 1158 1118 1211 3653 3386 92.69% 2020

Specialty (8+ years) 121 96 13 94 76 8 202 144 7 226 165 7 643 481 74.81% 35

Private (3+ years) 178 177 95 112 109 104 146 136 357 215 215 929 651 637 97.85% 1485

Adult (16+ years) 40 28 2 20 16 0 20 15 0 30 17 0 110 76 69.09% 2

Overall 3031 2739 533 1706 1565 874 2032 1800 1031 3395 3197 3968 10164 9301 91.51% 6406

2014 TotalsWinter 2014Program Type

Fall 2014Summer 2014Spring 2014

Aquatic Design

It is also necessary to consider how many classes are running in one zone of the pool at a given time. To offer a quality program, the participants must have adequate space to practice the skills that are being taught. The pool layouts included as Attachment #1 visually demonstrate which zones of the aquatics center are developmentally appropriate for which programs and how many programs can be run in each area at a time. Maintaining Balance between Programing and Public/Family Swim

The majority of all the aquatic programs offered utilize the leisure pool as the primary teaching space. In addition to being the main basin for programming, it is also the main basin utilized during public and family swim. It is important to balance the demands for both programming time and public/family swim time. The table below shows the percentage breakdown of how the leisure pool is currently being utilized during prime-time hours. Based on registration demand and headcounts during public swim, prime-time is considered Monday – Friday evenings from 4 – 8:30 pm, Saturday from 8:30 am – 8:30 pm and Sunday from 8:30 am – 4:30 pm.

Current Prime-time Leisure

Pool UseMonday Tuesday Wednesday Thursday Friday Saturday Sunday

Weekly

TotalPool Use %

Public Swim 1.5 2 1.5 2.5 4.5 8 2.5 22.5 52.94%

Family Swim 0 0 0 0 0 0 1.5 1.5 3.53%

Programming 3 2.5 3 2 0 4 4 18.5 43.53%

Total 4.5 4.5 4.5 4.5 4.5 12 6.5 42.5

The current aquatics schedule for programming is as follows:

- Monday 9am – 3pm (1-3 instructors) and 4 - 7pm (8-10 instructors) - Tuesday 4:30 – 7pm (8-10 instructors) - Wednesday 9am – 3pm (1-3 instructors) and 4 – 7pm (8-10 instructors) - Thursday 4:30 – 6:30 pm (8-10 instructors) - Friday 9am – 3pm (1-3 instructors) - Saturday and Sunday 8:30 am – 12:30 pm (8-10 instructors)

Waitlists & Demand Based on the allotted time for programming, Genesis Place has currently maximized the capacity to offer more programs. Capacity for a programing mix of all levels ranges from 10,000 to 10,500 available lesson spots per year. As listed in the chart above, we are currently programming at 10,164 available spots for lessons. This capacity is measured by resources and pool design.

Further analysis of the waitlists show that the demand is not as extreme as what the initial numbers indicate. What the registration software does not tell you is that the same child may be on the waitlist for all 108 Sea Otter courses that are being offered making it appear that there are 108 people on the waitlist. The waitlist report for Sea Otter shows that there are 1508 spots filled, but in reality those 1508 spots are filled by only 122 children. The table below shows the number of individuals currently on the waitlist for aquatic programs.

Program Type Waitlist Spots Individuals on Waitlist

Parented 122 57

Preschool 1699 197

Children 1211 263

Specialty 7 7

Private 929 50

Adult 0 0

The following table illustrates how many additional classes would have been required in the 2014 fall season to accommodate every individual currently on a waitlist.

Parented

Starfish

Starfish/Duck

Duck

Sea Turtle

Preschool

Sea Otter

Salamander

Sunfish

Crocodile

Crocodile/Whale

Whale

Children

Swim Kids 1

Swim Kids 1/2

Swim Kids 2

Swim Kids 3

Swim Kids 4

Swim Kids 5

Swim Kids 6

Swim Kids 7/8

Swim Kids 9/10

Program Type Available Spaces# of Individuals on

WaitlistAdditional Spaces

RequiredPool Location

Additional

Classes Required

34 6 0 Zone 4 0

15 4 0 Zone 4 0

4 19 15 Zone 4 2

27 28 1 Zone 4 1

3 122 119 Zone 1 30

12 31 21 Zone 1 5

5 33 28 Zone 1 6

2 0 0 Zone 2 0

18 10 0 Zone 2 0

3 1 0 Zone 2 0

1 70 69 Zone 2 12

0 18 18 Zone 2 3

0 61 61 Zone 2 11

0 46 46 Zone 3 7

3 28 25 Zone 3 4

0 16 16 Zone 5 2

14 9 0 Zone 5 0

16 15 0 Zone 6 0

11 0 0 Zone 6 0

To run these additional programs staff would need to increase leisure pool time allotted to programming by 8.25 hours/week, at the expense of public and family swim. This is based on running programs in a developmentally appropriate area of the leisure pool as demonstrated in the pool layouts included in Attachment #1. The table below shows the additional classes required and the corresponding time for programs based on the zone of the leisure pool where the program can effectively be taught.

Additional

Classes

Additional

Hours of

Zone 1: Run 4 classes every 30 minutes 41 5.25

Zone 6: Run 1 class every hour 0 0

Zone 2: Run 2 classes every 30 minutes 26 6.5

Zone 3: Run 1 class every 45 minutes 11 8.25



Registration

Currently, registration for programs at Genesis Place occurs on a first come first served basis. There are three current opportunities to register for aquatic swim lessons. They are as follows:

Winter/Spring - programming season Summer - programming season Fall - programming season

Within each season there are more than one session of programs available to register in. Individuals are able to register for as many programs as they would like as soon as registration opens. Challenges with current process:

- the Software system does not require proof of prerequisite courses needed to register in subsequent lesson

- multiple registrations by one individual sterilize potential available spots on waitlist and actual lesson

- late withdrawal in registered class and waitlist result in under capacity classes. Staff at Genesis Place did some benchmarking of comparable facilities throughout Alberta to determine standard registration practices. Of the facilities that responded it was found that:

- 67% offer 4 programming seasons - 22% offer 3 programming seasons - 11% are staggering registration starts dates within the programming season.

Summary Genesis Place is experiencing high demand for a limited number of aquatic programs for children under the age of 12. Rapid community growth, the design of the Aquatic space, limited resources for daytime programming and the limitations of the current software system have all contributed to the current situation.

Administration at Genesis Place have reviewed and analyzed potential solutions to mitigate the high demand for a limited number of aquatic programs for children under the age of 12 years old. Administration has decided to implement a staggered registration process for aquatic programs increasing the number of registration dates for each programming season.

Multiple registration start dates per season

o Winter/Spring programing season = 3 registration dates o Summer programming season = 2 registration dates o Fall programming season = 2 registration dates

Implications:

o Limited access to the amount of program offerings available for registration at a given time.

o Ease some of the congestion that occurs on the current three registration start dates.

o More citizens potentially have ability to register for swim lesson then current process.

o Limit ability to sterilize spots on waitlist and in programs. o Offer same amount of programs as current. o Increase registration commencement dates from three to seven in aquatics.

Administration also considered the following but decided to not implement either of these alternatives.

1. Increase times for Monday to Thursday evening lesson blocks and add a new lesson block on Friday evening.

o Monday – 1 additional hour (7-8pm)

o Tuesday – 1.5 additional hours (4-4:30pm and 7-8pm)

o Wednesday – 1 additional hour (7-8pm)

o Thursday – 1.5 additional hours (4-4:30pm and 6:30-7:30pm)

o Friday – 3 additional hours (3:30-7:00pm)

Implications:

o Increase time allotted to programming by 8.5 hours/week at the expense of public

swim time to satisfy demand for programming.

o The increased lesson times would have a negative impact on annual pass

holders and drop-in users who utilize the impacted public swim times.

o Access to swim lessons average 10,000 spots per year, public/family swim

attracts an average 35,000 people per month

2. Addition of new lesson block for Saturday and Sunday evenings.

o Saturday – 3.5 additional hours (5:00-8:30pm)

o Sunday – 3.5 additional hours (5:00-8:30pm)

Implications:

o Increase time allotted to programming by 7 hours/week at the expense of public

swim time to satisfy demand for programming.

o The increased programming time would have a negative impact on annual pass

holders and drop-in users who utilize the impacted public swim times.

o Access to swim lesson average 10,000 spots per year average public/ family

swim 35,000 people per month

Therefore, effective Summer 2015 (May) Administration will be implementing a staggered registration process for aquatic programs at Genesis Place.

Boards Routed Through:

Administration presented this report to the Community Services Advisory Board on February 9, 2015. The Community Services Advisory Board accepted for information the implementation of a staggered registration process for aquatic programs at Genesis Place. Administration will report back to the Community Services Advisory Board this fall with the results of this implementation. Corporate Communications:

Genesis Place staff will be working with Corporate Communications on a Corporate Communication plan. Recommendation: That Council accepts the report entitled “High Demand for Aquatic

Programming” for information.

Shawn Livingstone Aquatic Services Team Leader

Presenter: Shaw n Livingstone

Attachments: Attachment #1 – Lesson Map

Attachment #2 – Residential/Non-residential Actuals

Attachment #1

Attachment #2 Resident – Non Resident Actuals Staff members at Genesis Place have heard from citizens who have expressed concern over the number of Calgary residents enrolling in aquatic programs at Genesis Place. The below tables illustrate the top 10 communities by program registration over the past 4 years and per season for 2014. These tables reflect the overall picture of all Genesis Place program offerings.

Registrations Percentage Registrations Percentage Registrations Percentage Registrations Percentage Registrations Percentage

Airdrie 13136 84.30% 13650 83.25% 14510 82.40% 11040 83.74% 52336 83.38%

Calgary 1032 6.62% 1250 7.62% 1641 9.32% 1235 9.37% 5158 8.22%

Crossfield 473 3.04% 460 2.81% 374 2.12% 229 1.74% 1536 2.45%

Carstairs 190 1.22% 258 1.57% 186 1.06% 131 0.99% 765 1.22%

Rocky View County 143 0.92% 193 1.18% 162 0.92% 130 0.99% 628 1.00%

Chestermere 62 0.40% 136 0.83% 111 0.63% 60 0.46% 369 0.59%

Balzac 114 0.73% 103 0.63% 67 0.38% 36 0.27% 320 0.51%

Cochrane 97 0.62% 70 0.43% 61 0.35% 45 0.34% 273 0.43%

Irricana 0 0.00% 0 0.00% 149 0.85% 84 0.64% 233 0.37%

Beiseker 30 0.19% 42 0.26% 50 0.28% 26 0.20% 148 0.24%

Total

Top 10 Communities by Program Registration

2011 2012 2013 2014Community

AGENDA REPORT


Subject: Genesis Place, Ron Ebbesen & Plainsmen Arenas Energy

Report

Boards Routed Through: N/A Date: N/A

Description:

Council’s 2014 strategic priority Environmental Stewardship identified looking at ways to be more efficient in the City’s own buildings to reduce the City’s environmental footprint. S11 investigate energy savings measures for civic buildings and report back on measureable savings.

Background:

The purpose of this report is to identify the steps taken by Genesis Place, Plainsmen and the Ron Ebbesen Arena to reach this strategic priority. The goal for this initiative was to understand how our facilities compare to other like facilities in Alberta related to electrical and gas consumption. This report will review the results and outline the process that will be followed to implement Councils strategic priorities: Step 1 – Collect Data Step 2 – Data Analyze Step 3 –Strategy to achieve goal Step 1: In the 2014 Business Plans for these respective facilities goals were established to collect baseline data and compare that information to other like facilities in Alberta. This was achieved tthrough collecting data from the City of Airdrie Utilities, and then a submission of natural gas and electrical power consumptions were made to the Municipal Climate Change Action Centre (MCCAC) for years 2010 to 2013, targeting the Genesis Place, Ron Ebbesen and Plainsmen Arenas. This information compares Airdrie’s facilities to other like facilities related to energy consumption across Alberta. The Municipal Climate Change Action Centre is a provincial body supported by AUMA, The Alberta Urban Municipalities Associations. MCCAC provides technical assistance and expertise on actions to increase energy efficiencies of operations and improve community-wide conservation of

greenhouse gases. MCCAC offers free energy bench marking services to help understand the energy intensity of your facilities compares to others in Alberta. MCCAC benchmarked the data against 70 like-built facilities throughout Alberta. MCACC then reported their energy consumption comparisons earmarking years 2012 and 2013. A dashboard report was provided for GP and the arenas (included in this report) indicating the best in class as well as the Alberta average and how our facilities measured up. The like-facilities were not indicated by name.

Alignment with AirdrieONE:

Our challenge is to reduce our overall demand for energy through efficiency measures and to transition towards energy systems supplied by sustainable renewal sources to the greater extent possible. Data Collection:

The data compiled is from the actual gas and electrical consumption for 2012 and 2013. Genesis Place has been under construction for 5 of the 11 years. Full build-out of all phases was completed in 2014. During the construction phases, gas and electricity was used from the base building and back-billed to the general contractor with no extra cost to the City. This has created a fluctuation in consumption month over month and year over year during construction times. Below is a graph highlighting the gas consumptions for 2012/13 measured in gigajoules (GJ).

The higher gas consumptions in February, March, and April were partly due to construction of Phase 3. During this time outside hoarding was used to work on the building exterior and heating the fully enclosed structure. Temporary heating and permanent heating were used in tandem during this time.

0

1000

2000

3000

4000

5000

6000

7000

8000

Am

ou

nt

Genesis Place Gas Consumption

2013

2012

Below is a chart highlighting the energy consumptions for 2012/13 measured in kilowatts (kW).

The higher power consumption starting in September 2013 was Phase 3 full operation coming on board. The ice plant, roof top units and all mechanical components were commissioned for startup in August 2013.

0

100000

200000

300000

400000

500000

600000

Am

ou

nt

Genesis Place Power Consumption

2013

2012

This dashboard tells us that best in class is 14% and 38 % lower than Genesis place for electricity

and gas consumptions. It is important to note that Genesis Place is 32,515 m2 and best in class is

7,747 m2. The dashboard also provides a baseline of green-house gas emissions so that going

forward we are able to test alternative measures to reduce the emissions.

This graph indicates that Genesis Place was ranked 4th out of 14 multiplexes overall in Energy Intensity (consumption of electricity and gas combined). It is important to note that Genesis Place is 32,515 m2 and best in class is 7,747 m2.

It is an unrealistic goal to expect that Genesis Place at 4.5 times the size will ever be at the energy

intensity as the best in class facility identified in this study.

This graph indicates Genesis Place to be the largest footprint based on square meters within the 14 multiplexes in Alberta.

Genesis Place, within the city group, is ranked 2nd with a lower power consumption and a slightly higher gas consumption.

Greenhouse Gas (GHG) is a calculation that takes into consideration several factors such as:

1. Building age, 2. Type of heating system, 3. Efficiency rating of heating system, 4. Presence or absence of cooling system, 5. Fuel used for water heating, 6. Use of geothermal or solar hot water systems, 7. Discounted energy emissions through purchase of green power certificates.

GHG footprint defined: The GHG footprint, or greenhouse gas footprint, refers to the amount of GHG that are emitted during the creation of products or services. It is more comprehensive than the commonly used carbon footprint, which measures only carbon dioxide, one of many greenhouse gases. The GHG footprint differs from the ecological footprint in that the former is expressed in units of GHG warming potential (GGWP) and is generated by products or services, whereas the latter is expressed in units of land area and is generated by whole societies.

Genesis Place Physical Assets:

Phase 1 of Genesis Place was built in 2004. This phase is 72,000 sq. ft., of meeting rooms,

fitness center, biomechanical gym, child minding, 5 water basins with water slide, food vendor/ tenant space and multi-use rooms. These spaces are heated with a combination of packaged roof top units and reheat coils or radiant panels. There 4 heat/cool units and 4 heat only units for this phase. Natural gas is the heating fuel for the boilers, RTU and domestic water.

Phase 2 of Genesis Place was constructed in 2010 and is 190,000 sq. ft. It houses a field house

with 2 soccer pitches, 200 meter running track, fitness center, trend room, and offices. A gymnastics club occupies 40,000sq. ft. A portion of the building also services as washrooms for an outdoor sports field. These spaces are heated with a combination of packaged roof top units and reheat coils or radiant panels with heating water coming from Phase 1 heating plant. There are a total of 8 roof top units, 3 heat only, 1 heat recovery, and 4 heat/cool units. Domestic cold, fire sprinkler water, natural gas and electricity are feed from Phase 1. Domestic hot is heated in Phase 2 via 3 hot water boilers. Phase 3 was constructed in 2012 with a square footage size of 65,000. Phase 3 is 2 NHL sized

rinks with supporting dressing rooms, spectator viewing, office space, and 5 meeting rooms. These spaces are heated with a combination of packaged roof top units; reheat coils or cabinet heaters with heating water coming from Phase 1 heating plant. There are a total of 8 roof top units, 1 heat recovery, 2 dehumidifiers, 1 heat only and 4 heat/cool units. Domestic cold, fire sprinkler water, natural gas and electricity are feed from Phase 2 via Phase 1. Domestic hot is heated in Phase 2 via 3 hot water boilers and flood water is heated in Phase 3 via hot water heaters and storage tanks. There are radiant panels and gas fired heaters for general heating large spaces.

http://en.wikipedia.org/wiki/Carbon_footprint

http://en.wikipedia.org/wiki/Greenhouse_gas

http://en.wikipedia.org/wiki/Ecological_footprint

Ron Ebbesen & Plainsmen Arena

Plainsmen Arena:

The Plainsmen Arena was built in 1976 and is a pre-engineered structure. This facility began

as an outdoor arena, followed by adding bricks and mortar to house a concession and

change rooms. The third addition included a pre-engineered to enclose the single sheet of ice

and bleachers inside the arena.

In 2012 the retrofit included a new ice plant, indoor snow melt pit, new bleachers, new boards

and new concrete pad.

Ron Ebbesen Twin Arena:

The Ron Ebbesen Twin Arena was built in 1992. This is a pre-engineered structure that

contains two ice surfaces, dressing rooms, lounge area, bleachers and a multipurpose area

occupied currently by the Boys and Girls Club.

In 2012 the chiller was replaced on the existing ice plant, as well both ice surfaces have had

new board systems installed. In 2014 the roofing system was also completed to increase R

values and eliminate a concern with water penetration

RON EBBESEN AND PLAINSMEN ARENAS

Additional data is included for the Ron Ebbisen and Plainsmen Arenas for the years 2010 and 2011. This data illustrates that energy consumption is high at the Plainsmen Arena during 2012 as the Ron Ebbesen arena chiller was replaced. There is a direct correlation in balancing community needs and facility operations. Notation: The electrical demand spikes are due to warm weather and out of the ordinary use of the facilities.

Annual Natural Gas Consumptions - Ron Ebbesen & Plainsmen Arenas

Notation: The gas demand reflects relatively predictable pattern.

65366964 6894

7668

6789 6633

18931484 1442 1337

23072027

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

2008 2009 2010 2011 2012 2013

G

I

G

A

J

O

U

L

E

S

ANNUAL NATURAL GAS DEMAND

RON EBBESEN

PLAINSMEN

Ron Ebbesen Arena scored 370 compared to Alberta’s average arena at 258. Alberta’s best in class had a score of 101 which represents a 70% – 75% difference to best like-facility.

Plainsmen Arena scored 325 compared to Alberta’s average arena at 258. Alberta’s best in class had a score of 101 which represents a 69% difference to the best like-facility.

Ron Ebbesen Arena Physical Assets:

Primary Electrical & Gas Components:

13 forced air gas furnaces servicing the entire facility.

2 make-up air/heat roof top units servicing the restaurant and Boys & Girls Club of Airdrie spaces.

2 air conditioners roof top units servicing the restaurant.

Supplementary Components:

8 wall mounted electric heaters near entry doors.

25 baseboard heaters in offices and Boys & Girls Club of Airdrie.

3 portable heaters used in offices and lunch spaces.

160’ gas fired radiant tube heaters servicing ice shed seating areas. Notation: Supplementary heat sources generally are intended for occasional or for short periods of time. It appears these appliances are being used constantly as a primary heat source throughout the building envelope, ultimately leading to inefficiencies.

Plainsmen Arena Physical Assets:

Primary Electricity & Gas Components:

4 forced air gas furnaces servicing the main and second floors.

1 make-up air/heat roof top unit servicing the flood and ice plant rooms. Supplementary Components:

3 baseboard heaters servicing the penalty box, electrical and sound rooms.

1 portable electric heater servicing the penalty box.

40’ gas fired radiant tube heaters servicing the ice shed seating area.

Notation: 2010 Increased electrical demand due to warm winter requiring longer ice plant run-times.

2012 Increased electrical demand due to summer ice being utilized to offset Ron Ebbesen closure (chiller replacement)

Ice Plant Compressors

A major draw for electrical demand is the ice plants. Establishing the compressor run- times provides a benchmark comparison, enabling us to lower electrical demands. For example, raising the temperature set points by 2 degrees can significantly reduce electrical demand.

Ice Rink Lights

Another major electrical draw is the rink lights. The only measurement of use is to isolate or meter their hours of operation. The types of rink lighting currently being used are:

Blue ice surface has LED low demand light fixtures.

Gold ice surface has 400 Watt metal halide fixtures.

The Plainsmen ice surface has five banks of 4’ fluorescent tube fixtures.

Findings from Data Collection:

Genesis Place:

Compared to best in Class Genesis Place is 14% higher in electrical and 38% higher in natural gas as presented by MCCAC

Baseline Green House Gases is 4,980 tCO2e/yr

Baseline Gas consumption is 46,330 GJ

Baseline Electrical consumption is 4,097,845 kW/h Ron Ebbesen Arena:

Compared to best in Class Ron Ebbesen is 70% higher in electrical and 75% higher in natural gas as presented by MCCAC

Baseline Green House Gases is 1147 tCO2e/yr


Baseline Electrical consumption is 1,242,727 kW/h Plainsmen Arena:

Compared to best in Class Plainmen arena is 69% higher in electrical and 69% higher in natural gas as presented by MCCAC

Baseline Green House Gases is 449 tCO2e/yr


Baseline Electrical consumption is 512,786 kW/h Step 2

In 2015, a mechanical engineer will be engaged to review the data and make recommendations on solutions.

An RFP is currently being prepared Step 3

Strategy to achieve goal in 2016

Additional Information:

ATCO gas approached the City of Airdrie to partner in an energy solution. ATCO is proposing a Cogeneration unit. The unit uses natural gas to produce power and heat on site using a turbine and generator. The power that is generated on site is used to reduce the power requirement from power grid, thus reducing the power cost. The waste heat from the turbine could be used to preheating the hydronic heating system reducing the boiler run times and gas consumption. This will determine if the City of Airdrie is to move forward with this project. If the business case is a viable option, City of Airdrie staff will present the options to Council.

Conclusion:

This energy report revealed Genesis Place is a relatively efficient building as reported by MCCAC. The design and build of the facility shadowed some lead standards. Ron Ebbesen and Plainsmen Arena’s however are reported to be inefficient building envelopes. At the time of their construction energy efficiencies were not adopted as part of a building design. Other sustainable initiatives in place include; low flow showerheads, auto timed showers, recycling cardboard, cans and bottles, motion lights within the buildings, auto flush values, recycled plastic lockers and waste heat is recovered for ice melt pits. As a result of the data collection report and based on what solutions the mechanical engineers provide, specific steps for improvements to reduce energy consumption, will be incorporated into the building operations goals and budget to reduce energy consumption, thus reducing GHG as identified in AirdrieOne sustainability plan.

Alternatives/Implications: N/A

Corporate Communications: N/A

Recommendation: It is recomended that Council accept this report as information.

Brian Welch, Operations Team Leader Ron Powlesland, Arenas Team Leader

Presenter: Brian Welch & Ron Powlesland

Department: Genesis Place & Arena Operations

Reviewed by: Greg Lockert, Patti Murray, Michelle Lock

Attachments: N/A

AGENDA REPORT


Subject: Municipal Census - 2015


City Council 3/16/2015

Description:

Staff is presenting Council with information regarding the upcoming 2015 census.

Background:

The City of Airdrie conducts a census on an annual basis. In 2015, the City will be

conducting a census between April 15th

and June 1st. The census is a budgeted item at

$61,120. Airdrie is on a two-year rotating cycle with respect to questions. For 2015,

residents will be asked to provide the following information:

• the usual number of residents in the household

• the age and gender of each of the residents in the household

• highest level of education attained

• employment status

• occupation

• location of employment

• mode of travel to work or school

• status of dwelling

• income

Residents will also be asked whether or not they have a suite in their home to ensure that

each household is counted. Administration uses this information for census data collection

only, and residents are assured that no action will be taken by City staff as a result of

answering yes to this question.

In 2014, 58.54% of residents responded online; the highest response rate to date. The per

capita grants received from the Province in 2014 total $302/resident and include such

items as:

• social enhancement funding ($13);

• population component of the Municipal Policing Assistance Grant ($14) and

• population component of grants that support to a variety of operating and capital

programs, such as, roads, parks, recreation, and buildings ($275); and

Please note that final grant funding for 2015 is not available at the time of writing this

report.

These additional grant dollars make the census worthwhile given the growth that Airdrie

experiences year over year. The population as of June 2014 was 54,891 and reflects an

increase of 10.76% over 2013 (5,331 residents). This equated to over $1,609,962 in

additional grant dollars.

Each household in Airdrie will receive a unique PIN between April 15 and April 25, 2015.

During this time, residents are encouraged to reply to the census questions online. From

May 11 to June 1, 2015, a census worker will follow up personally at residences where

responses have not been received to collect the information being asked in the census.

Once again in 2015, the municipal census data will be collected electronically. There are

several advantages to residents replying online to the census. Household information is

received immediately by the City. At the same time, census workers are notified that the

household has replied online and follow-up is no longer required. The City sees a savings

in the overall cost to administer the census as census workers will not visit homes that have

replied online, and their remuneration is adjusted accordingly.

In 2015, Airdrie will be hosting the online census for the following communities:

Beaumont

Blackfalds

Brooks

Chestermere

Cochrane

Fort Saskatchewan

Grand Prairie

Innisfail

Lethbridge

Lloydminster

Medicine Hat

Okotoks

Rocky Mountain House

Spruce Grove

Strathmore

Sylvan Lake

Taber

Vermillion River

Wood Buffalo

Mackenzie County

High Level

Rainbow Lake

The projected revenue for 2015 is $365,000 and the projected net profit is $194,000.

Boards Routed Through: N/A

Alternatives/Implications:

N/A

Corporate Communications:

A communication plan will be used to promote the benefits of responding online. The

results of the census will be published in the local newspaper and on the City’s website.

Recommendation: That City Council accepts the report entitled “Municipal Census – 2015”

for information.

Kari Kitiuk

Team Leader, Legislative Services

Presenter:

Attachments: N/A

AGENDA REPORT


Subject: 2014 - Health and Safety Summary


City Council April 7, 2015

Description:

Administration is taking this opportunity to report to Council regarding the success of the

City’s Health and Safety program in 2014.

Background:

In July of 2011, Council approved a revised Health & Safety Policy for the City. The

policy objective is to ensure the health and safety of the City’s workforce. This involves

a multi-faceted approach with four primary components:

1. preventing injury or illness by reducing or eliminating work-related hazards;

2. ensuring compliance with the Health and Safety policy and legislation; 3. providing employees with the education and tools needed to take responsibility

for their own safety and that of their colleagues; and 4. minimizing lost time resulting from occupational illness or injury.

Outlined below are the initiatives that are in place to address these focus areas and the

results that are being achieved.

1. Reducing or eliminating work-related hazards:

There is increased understanding and support for the safety program. Continued

learning, increased reporting and in-depth control measures have been demonstrated throughout the organization.

Result: Year over year there has been an overall increase in near miss

reporting from 23 in 2014 to 18 in 2013. There has also been a decrease in

property and equipment damages from 130 to 126, and in personal injury from 96 to 65 and motor vehicle collisions 11 to 7.

In 2014 there was an enhanced summer orientation program, improved

equipment training and training resources, as well as emphasis on safety as an

attitude.

Result: In the community infrastructure directorate over Q2 and Q3 there was a

decrease in personal injuries from 32 in 2013 to 9 in 2014. There was also a

decrease in both property and equipment damage incidents from 54 to 49 and motor vehicle collisions from 3 to 2 in 2014.

The Health and Safety Committee completed 12 formal inspections in various civic buildings throughout the City in 2014. These inspections included three

inspections with the Chief Administrative Officer (CAO), and were done monthly before the Safety Committee meeting. Result: Staff were able to hone skills learned during their tenure on the

committee, creating an additional resource for team leaders and to assist other

facilities and business units with inspection of their facilities. This practice will be continued in 2015.

2. Ensuring compliance with Health and Safety policy and legislation:

An external audit was completed during the summer of 2014. This was required

to maintain the City’s Certificate of Recognition (COR) with Alberta Partnerships in Injury Reduction (PIR). The audit team completed staff interviews, toured

facilities and processed 12 months of safety data. Result: The audit concluded with a score of 90% which was 2% higher than the

2013 internal audit, and was the highest score achieved by the City of Airdrie. The COR status remains, as well as the associated rebate of 5% in2014.

An online site-specific, internal Material Safety Data Sheets database,

conforming to standards set out through Workplace Hazardous Materials Information System (WHMIS 1988) was made available to staff. Result: This allows City staff to pull MSDS sheets for any facility on devices

that are connected to the internet. This system updates all MSDS sheets with

new data, including all Safety Data Sheets (SDS) to ensure compliance with

WHMIS 2015 (Global Harmonized System) and will assist in preparing training for the legislative changes through 2018.

3. Providing employees with the education and tools needed to take responsibility for their own safety and that of their colleagues:

The commitment to the Leadership for Safety Excellence (LSE) program was a

continued focus in 2014. This program is now conducted in-house and is designed for the leadership group to increase awareness of roles and

responsibilities with regards to incident investigation, hazard assessments, worksite inspections and all safety training.

Result: In 2014, the City had 11 participants attend and complete the program.

In 2015, LSE will continue to be offered to team leaders, but will now include all

coordinators and Health and Safety Committee members or any staff deemed to

have a leadership role.

The Avanti system has been configured to allow a training module to be used to track employee training and certifications and will now notify team leaders and

employees of expiry dates. Result: Staff are able to access their own training records through employee

self-service in Avanti, and will now receive notifications prior to expiry date to manage re-training. Team Leaders are made aware of upcoming course expiry

dates for their employees and are able to plan and budget for re-training. In 2015, required training for each employee position will be determined and employees can ensure they have the training needed for their position.

4. Minimizing lost time resulting from occupational illness or injury:

In 2014, the City actively promoted the increased use of, and continued to see

the positive impact of, the Occupational Injury Services (OIS) program. These successes are measured against both other OIS employers as well as Non-OIS employers. A local clinic opened in 2014, and along with education and

awareness of the programs and reporting requirements, the organization was able to continue utilizing the OIS program as part of a successful WCB/Return to

work program.

Result: The City’s averages are significantly lower for the number of days for an

employee to return to work, the average reporting time to WCB and average

costs per claim.

OIS- Occupational Injury Service 2014 Performance Indices City of

Airdrie OIS

All OIS

Employers

Non-OIS

Employers

Total Temp Disability Status

% at full or modified 7 days after last

visit to OIS

90.00% 96.7 N/A

Average TTD calendar days in the first

90 days post-accident (all claims)

9.0 19.5 24.8

Claims Cost (First 90 days post-

accident)

Average health care cost $656 $1,109 $1,290

Average comp cost $339 $1,995 $2,429

Reporting times

Average DOA to workers at WCB 8.2 11.2 N/A

Average DOA to employers report at

WCB

4.9 7.1 N/A

There has been tremendous commitment by a number of departments throughout the organization to keep employees working within their medical

restrictions, primarily in their own positions (modified) or within another City department (alternate). This has had a considerable impact on managing the organization’s compensation costs and reducing future WCB premiums. It also

serves to keep employees engaged in their workplace and provides them with a sense of purpose and routine.

Result: Year-over-year Lost-Time-Claims dropped from eight to 4 and WCB

claims costs were at the lowest rate since 2008. This assists in keeping WCB

premium cost significantly lower than industry average moving into 2016.

Looking forward to 2015, Airdrie’s premium rate will be increasing to $0.97, while the industry rate will be decreasing to $1.13. The industry rate decreased by

$0.01, while Airdrie’s rate will be increased by $0.06 due to the full impact of 2011 claims costs being included in the experience rating. The City had a

13.89% experience rate discount, as the City’s employer claim costs were 27.77% lower than the industry average claim costs. Differences in premium rates directly reflect the differences in risk, injury prevention and disability

management practices among the various employers.

Result: The City’s 2014 premium rate of $0.97 remained below the industry rate

of $1.13.

WCB Statistics – City of Airdrie compared to Industry

YEAR Total # of Incidents

# of LTC (Lost Time Claim)

Frequency Rate* Severity Rate*** Average Cost****

COA Industry COA Industry COA Industry

2014 221 4 0.83

2.63 5.8

15.8 $ 2787

$ 7,019

2013 255 6 1.45

2.59 5.0

18.1 $3,023

$ 8,079

2012 202 9 5.6

4.1 11.3

16.4 $4,670

$6,218 *Frequency Rate = (Total Lost Time Claims x 100) / Person Years**

**Person Years = Total Insurable Earnings / (Av g Hourly Wage x 2000 Hours)

***Sev erity Rate = Total TTDs / Total LTCs

****Av erage Cost Per LTC = Total LTC Costs / Total LTCs

Since 2012 managing workplace injuries and the resulting WCB claims and costs

has been done both effectively and efficiently. The City of Airdrie’s premium rate has been favourably impacted through involvement with the COR program with Alberta Partnerships in Injury Reduction program.

Result: This has led to a decrease in frequency rates and in average cost per

claim, and can be attributed to education and use of policy and procedures. The City has achieved the maximum 20% PIR rebate for 2014 based on Improving

Performance within the cities industry for managing claims costs.

Impact on Organizational Culture

An over-arching goal of the Health and Safety program is to create a culture of

commitment around safety. In the most recent employee survey conducted in January of this year, 97% of employees agreed that the City promotes safety in

the workplace. 94% indicated that they have the resources and support they need to work safely. The Health and Safety team would like to acknowledge and thank the significant resource contributions and commitment of the Safety

Committee members, whose efforts are making a positive impact on the organization. We would also like to thank Council, leadership and front line staff

for their support of the safety program to ensure that Tomorrow- is the reward for working safely today.



Corporate Communications: The Safety Coordinator is working with Corporate

Communications to prepare a press release in conjunction with NAOSH week.

Recommendation: That City Council accepts this report entitled 2014 Health and Safety

Summary for information and continues to extend their support for a safe and healthy

workplace.

Shawn Justus

Health and Safety Coordinator

Presenter: Shaw n Justus, Health and Safety Coordinator Review ed by: Dorian Kachur, Business Strategy Team Leader Attachments: n/a

AGENDA REPORT

Meeting Date (M/D/Y): 04/07/2015

Subject: Communities for Veterans Foundation "Ride Across Canada"

Event Boards Routed Through: Date:

City Council 03/16/2015

Description:

Council is being provided with additional information in regards to the request from Communities for Veterans Foundation “Ride Across Canada”. Background:

On Feb 19, 2015 Legislative Services received a letter of request addressed to City of Airdrie Council from Mayor Simpson of the City of Quesnel asking for:

Any bylaws or policies that may impinge on this group’s ability to ride horses through Airdrie

Any permit documents that they need to complete prior to their arrival

Any permitting fees that they may be required of them and the City’s willingness to waive these fees for the ride in support of Veterans.

Legislative Services sent the request to Municipal Enforcement for review by the Traffic Advisory Committee, RCMP and Municipal Enforcement. On March 3

rd Municipal Enforcement forwarded

the parade permit application weblink to the Community for Veterans Foundation’s “Ride Across Canada” group. In order for the Traffic Advisory Committee to make an informed decision and see where the City could assist, the requesting group needed to complete this permit application. To date, the Traffic Advisory Committee has not received an application from the requesting group. At their regular meeting on March 16, 2015, Council directed staff to report back with respect to the size and scope of this event. After several attempts to contact the requesting groups, Administration was able to speak with the event organizer on March 19. Administration was told by the requesting group that they were trying to deal with the paperwork for the first destination city and did not have time to look at the City of Airdrie’s parade permit requirements. The event organizer stated that they will look at the City of Airdrie’s requirements in approximately two weeks’ time. Administration informed the organizer of the City’s parade permitting process.

Administration inquired as to when they expect to be in Airdrie and the size and scope of the event but the organizer was unsure of exact timelines and details. The event itinerary on the Communities for Veterans Foundation’s online page indicated that they would arrive in Calgary on May 10. Presumably the event could be in Airdrie right around this time. The event organizer indicated that if they did not submit the parade permit application, they would just trailer around Airdrie. Should additional information be submitted, administration will proceed with the regular process for permit to parade. Alignment with AirdrieONE:

N/A


The letter from the Mayor of Quesnel requesting the waiver of fees and permits for the Communities for Veterans Foundation "Ride Across Canada" Event was received and vetted through the Traffic Advisory Committee on March 11, 2015. Alternatives/Implications:

N/A


N/A

Recommendation:

That Council accepts the report entitled Communities for Veterans Foundation “Ride Across Canada” update for information.

Kim Harris Community Developer

Presenter : Kim Harris

Department : Community Development

Review ed by: Clay Aragon

Attachments: Request Letter from Mayor of Quesnel

Appointment: N/A

QUESNEL CITY OF

410 KINCHANT STREET

QUESNEL B.C V2J 7J5

PHONE: 250-992-2111

FAX: 250-992-2206

City of Airdrie

400 Main Street SE

Airdrie, AB

T4B 3C3

February 19, 2015

To Mayor Brown and Council,

This year the Communities for Veterans Foundation will be launching a Ride Across Canada

fundraiser to raise the profile of the veterans in our communities and raise awareness of the unique

challenges they face. Paul Nichols, a Canadian veteran of the UN mission in the former Yugoslavia,

and his wife Terry will be joined by over 700 veterans who will accompany them for portions of this

cross-country horseback journey to raise the awareness of veterans issues in our communities.

Ride Across Canada will be visiting communities across our country and will host fundraising events

to suppo t thei jou ey a d to aise o ey fo ete a s’ se i es a d p og a s. While Paul a d Terri reside in Quesnel, they will start their cross-Canada journey in Victoria, B.C. on April 11th --

2015, stopping in your community along the way -- a d ill ea h St. Joh ’s, NL in the first weeks of

November.

Paul and Terri want to make sure that the communities they will be stopping in are aware of what

they are doing, and are asking for information about any regulations and route suggestions they

should know about prior to arriving. As well, they have asked that any permitting requirements

either be waived or provided free of charge in support of their effort to help our veterans. The City

of Quesnel is asking that your community support their effort by providing this assistance in a timely

manner and by participating in their journey. Would you please ask your staff to forward to our

contact person (see below) the following information:

any bylaws or policies that may impinge on this group riding horses in through your

community,

any permit documents they will need to complete in advance of their arrival,

any permitting fees that may be required, and

your willingness to waive these fees for this ride in support of veterans.

More information about the Ride Across Canada can be found on the Communities for Veterans

Foundation website (http://www.communitiesforveterans.com/) or on their Facebook page. If you

have any questions a out the City’s e uest, please contact Gerald Pinchbeck, Local Government

Management Intern at 250-992-2111 or [email protected]. If you have any questions about

the Ride Across Canada, or any route suggestions, please contact Terry Nichols at 250-991-2463 or

by email at [email protected].

I thank you for your consideration of and timely response to this request.

Mayor Simpson

City of Quesnel

http://www.communitiesforveterans.com/

mailto:[email protected]

mailto:[email protected]

AGENDA REPORT


Subject: Bullying Prevention Fund Boards Routed Through: Date:

City Council April 7, 2015

Description:

Council is being provided with an update on the Bullying Prevention Fund Background:

The purpose of the Airdrie Bullying Prevention Initiative is to support the City of Airdrie’s

multi-faceted approach to addressing bullying as part of Bylaw No. B-22/2013. The fund was established to support a local social service agency in providing bullying prevention programming in local schools and the community.

A joint proposal from Community Links and the Boys & Girls Club of Airdrie was chosen to

best meet the outcomes of the Airdrie Bullying Prevention Initiative. Community Links and the Boys & Girls Club of Airdrie both have a long history of supporting Airdrie residents. Both agencies are well established and well respected in the community and offer proven,

research-based programming that will achieve the outcomes outlined by Council. The approach proposed by these two groups focuses on social and emotional learning that

“expands the focus beyond the traditional view of bullying as the ‘bullied, the bully, and the bystanders’ to include healthy relationships”.

Community Links and the Boys & Girls Club began their new training and programming in September of 2014. Here is an update on the initiatives that have occurred over the past six

months: Beyond the Hurt

Staff members of both Community Links and the Boys & Girls Club have now been trained in the Red Cross’ Beyond the Hurt program. Community Links staff will focus on delivering

this program through local schools, while the Boys & Girls Club will utilize the training within their facility. Training will be offered to youth at R.J. Hawkey and C.W. Perry schools, as well as the Boys & Girls Club, this spring.

Boys & Girls Club Outreach Services

Two staff members of the Boys & Girls Club have been trained in the Flex Your Head Mental Health Program and have utilized the program tools within group programs and one-

on-one outreach. Girls Circle & Guys Circle

Girls Circle continues to be run at Bert Church high school and has also been expanded to W.H. Croxford high school, George McDougall high school, and Good Shepherd school.

Guys Circle was newly introduced to Bert Church high school and W.H. Croxford high school.

Roots of Empathy

Community Links was able to train a second staff member to facilitate this program.

Additional classes have been added to Good Shepherd school and new classes have been introduced at C.W. Perry.

Awareness Campaign

The newly hired Bullying Prevention Initiative Coordinator began in September with

community consultations with youth, parents, and teachers. Several tip sheets have been created, which have been sent to Airdrie schools, distributed at several events, and shared via social media.

Community Events

The Boys & Girls Club and Community Links have hosted, or attended, a number of public events such as National Family Week, Blue Friday, and Pink Shirt Day where bullying prevention information was distributed. Boards Routed Through: N/A



Corporate Communications met with staff from Community Links to provide guidance and support on the awareness campaign. Recommendation:

That Council accepts this report entitled "Bullying Prevention Fund Update“ for information.

Presenter: Robbie White Robbie White

Attachments: Cyber Bullying Tip Sheets Social Planner

PARENTS! Do you know

what’s

hiding in

your child’s

cell phone?

Teach your children safe and appropriate

online behaviour. Talk about being considerate

of others when posting online.

Have family rules about cell phone use, such

as time (i.e.: not allowed after bedtime) and

place (i.e.: not at the dinner table/during class).

Talk to your children about what they use their

phone for, and have them teach you about how

they use different apps.

Keep tabs on what your children say and do in

text messages and on apps. Be open with them

about why you are interested in what they’re

doing.

Make sure your children know to talk to you if

they need help, or if anything inappropriate is

sent to them.

For more helpful ps

about safe and

responsible cell phone

use for your children,

visit www.prevnet.ca/

resources/cyber‐tool

C Y B E R B U L L Y I N G

Who? Effects children of any age

What? Willful and repeated harm inflicted through electronic media.(prevnet.ca)

When? 24 hours a day

Where? Computers, tablets, cell phones,

gaming systems.

W h a t p a r e n t s c a n d o a b o u t i t :

•  Listen to your child. Be aware of any

unexplained changes in behaviour.

•  Keep records of any inappropriate

messages to show the school or police.

•  Teach your child to be respec ul online.

•  Talk to your child. Encourage open

communica on so they know to come

to you when they need help.

For more informa on and help to deal with

cyber bullying go to www.prevnet.ca

“It is our choices…that show what we truly are, far more than our abilities.” -J.K Rowling

Stand up for what is right

Show respect and kindness to all people

Be a positive role model to your peers

Choose to promote equality

Do something nice for someone Help someone when

you see them struggle

Participate

actively in your

school and

community

Speak kindly about others

Ask

questions to

learn about

other people,

their values

and beliefs

Build your circle of

support and help others by

being supportive of them

Develop

multiple

friendships in

a variety of

places

For more ideas and support on how you can help put an end to bullying visit www.prevnet.ca/bullying/teens

AGENDA REPORT


Subject: Request to Participate in the

Prescription To Get Active (RxTGA) Program


CSAB March 16, 2015

Description:

Administration is presenting Council with information regarding the Prescription to Get

Active (RxTGA) program.

Background:

A presentation was made to Community Services Advisory Board from the Primary Care

Network (PCN) regarding Prescription to Get Active (RxTGA) including the request for a

free one month pass to Genesis Place. Attachment #1 contains information provided from

PCN regarding the Prescription to Get Active Program.

Highland Region Primary Care Unit Information

Family physicians in the Highland Primary Care Network (HPCN) have joined together with

Alberta Health Services and other health professionals to better coordinate and improve

access to the delivery of primary health services for their patients. Health professionals

may include (among other regulated health professionals) nurses, nurse practitioners,

social workers, pharmacists, mental health workers, exercise specialists or dietitians.

Primary care is the first point of contact that a person has with the health system – the point

where people receive care for most of their everyday health needs.

Geographic Area Served

Since 2007 - Airdrie, Didsbury, Carstairs, Crossfield and surrounding areas

Physicians and Patients

42 Physicians - 56,800 patients enrolled

Clinics Included

Highland Health Clinic, Apple Wellness Centre, Associate Medical Clinic, Airdrie Medical

Clinic, Crossfield Medical Centre, Carstairs Medical Clinic, Doctor’s Plus, Silverfern

Medical Clinic, Stonegate Medical Centre, Vervaeck Medical Practice, Didsbury Medical

Clinic, Oasis Medical Centre, Carson/Gautama and Raghavji Clinic.

Priority Services Provided

After hours care; care for patients with complex / chronic conditions; care for healthy

children; care for patients without a family doctor (unattached patients); seniors’ / geriatric

care; family health; health promotion and disease prevention; mental health care; palliative

care (care for the terminally ill); pharmacy; pregnancy care and delivering babies; primary

care for patients in hospitals and long-term care facilities; sexually transmitted disease

care; tobacco cessation; teen care; weight management, and women's health.

Statics from previous pilot project in Edmonton as presented from PCN

In the Edmonton area (as of December 2014) there were approximately 4,000

prescriptions that were given out by physicians of which 8% were redeemed at

recreation facilities. This means that approximately 320 prescriptions were

redeemed between 22 facilities over one year. About 30% of the 320 subsequently

purchased memberships at the facilities.

The number of people redeeming prescriptions with the test physicians has been a

bit slower than expected. However, Edmonton did mention that it takes a few times

of reminding physicians and educating them before it really starts to pick up.

Another system is in place with the City of Calgary. When someone redeems the

prescription, they are entered into their system and flagged as an RxTGA member.

If someone were to get another prescription and take it to a City of Calgary Facility,

it would come up that they are already registered and redeemed an RxTGA. There

is an opportunity to implement a similar system at Genesis Place.

In terms of the guidelines for the prescription, it should only be given to individuals

who can exercise independently without medical supervision and who are currently

not meeting the recommended 150 minutes of physical activity per week.

Throughout the physician messaging, this is made clear to individuals to avoid over-

prescription or unnecessarily providing passes to those that do not need them. They

have not found significant problems in Edmonton. However, they did state some

non-PCN physicians tried to write prescriptions on their own pads, but, as they were

not on the official prescription pad, they were not accepted as part of the program.

In the Highland Region PCN, we have 52 physicians across Airdrie, Crossfield,

Carstairs and Didsbury.

The Highland PCN will monitor participation in the program based on the prescriptions

written and actual usage of the Program. Genesis Place Administration will report back to

the Community Services Advisory Board during the third quarter of this program with usage

numbers and recommendations for future consideration of this program.

Alignment with Airdrie One:

N/A


A presentation was made to the Community Services Advisory Board on March 16, 2015.

At that time, they recommended supporting this request.


Alternative #1

- Council could support this initiative and endorse the recommendation of the

Community Services Advisory Board.

Pros

Promotes a healthy community by allowing individuals to manage their own personal

health through an active lifestyle.

There is no anticipated increase to budget. Orientations and tours are service

standards available for new pass holders when requested.

Cons

Potential to increase usage in an already busy area of the facility and not generate

any revenues during that time period.

Potential of creating unfair advantages for PCN physicians as not all physicians are

part of the PCN. This program would only allow PCN physicians to write RxTGA

prescriptions.

Alternative #2

- Council could chose to not support this program

Corporate Communications: N/A

Recommendation:

That Council:

1. endorses the recommendation of the Community Services Advisory Board and

accepts the request of the Highland Primary Care Network to participate in the

Prescription To Get Active (RxTGA) program, and

2. offers a one (1) month pass to Genesis Place free of charge to anyone who

qualifies for the RxTGA prescription during the program.

Greg Lockert

Manager Genesis Place

Presenter: Greg Lockert

Department: Genesis Place

Reviewed by:

Attachments: Attachment #1

Presenter: Teree Hokanson

AGENDA REPORT

Meeting Date (M/D/Y): April 7, 2015 Subject: Anti-Bullying Provisions of the Public Behaviour Bylaw Boards Routed Through: N/A Date: N/A

Description:

The RCMP is presenting Council with information regarding the effectiveness of the anti-bullying provisions of the Public Behaviour Bylaw.

Background:

At their regular meeting of November 17, 2014, Council directed staff to invite the RCMP to attend Council to provide further information with respect to the effectiveness of the anti-bullying provisions of the Public Behaviour Bylaw and whether charges can

be laid under the Bylaw.

History of Bylaw

February 4, 2013 - Council asked staff to report back on the possibility of

implementing an anti-bullying bylaw. September 16, 2013 - Council gave final reading to the Anti-Bullying provisions of the

Public Behaviour Bylaw.

Purpose of Bylaw

1. Provide the RCMP with an added enforcement tool and another means of

investigating bullying complaints.

2. Provide for a component in the bylaw to allow an offender to go through alternative measures such as a counseling program through Community Links using the therapeutic counseling model already being used for intervention

services. The Bylaw provides a means to deal with young offenders who may fall outside the realm of the Criminal Code.

Effect of Bylaw

When the Bylaw was created, it was believed that the Bylaw would be used on a monthly basis and provide an alternative in those circumstances when the Criminal

Code standards were not met. To date the RCMP has not laid any bylaw charges under the Bylaw.

RCMP Review of the Bylaw

Presently, the RCMP has many existing tools under the Criminal Code to deal with incidents of bullying. The RCMP has found that over the past year, any incidents that

resemble bullying have been dealt with under the Criminal Code of Canada. Examples include assault, uttering threats, and criminal harassment. There have not been any examples where these standards were not met.

The RCMP suggests education and counselling is an essential component that will

assist in preventing this type of behavior from escalating into the criminal realm. However, once in the criminal realm, the Criminal Code is very effective in dealing with these incidents. The RCMP does not need any additional resources in dealing with this

area and believes funding/efforts need to be directed at the root causes of this problem before it escalates into the hands of the police. Education needs to be carried out by

others in the education and social system and not solely by the police. The RCMP has examined other communities to determine if Airdrie’s experiences were

similar to others. Red Deer has had a Bullying Bylaw since 2007 and in that time it has been used minimally. Although reports cannot be generated, it is a general belief that

they have only laid one charge under their municipal bylaw since 2008. They agree that all circumstances that involve bullying raised to the policing level are most effectively dealt with under the Criminal Code of Canada.


1. Council could ask for additional information. Staff would gather the information

and return to Council.

2. Council could ask for changes to the current Bylaw. Staff would make the

changes and return to Council.

3. Council could accept the report for information. The RCMP to continue would use

the Bylaw as one of their tools to deter bullying and will continue to educate the community through its Community Resource Officers and Airdrie schools.


N/A

Recommendation:

That Council accepts the report entitled “Anti-Bullying Provisions of the Public Behaviour Bylaw“ for information.

Darryl Poburan Manager of Municipal Enforcement

RCMP and Building Inspections

Presenter: Gordon Sage Attachments: N/A Review ed By: Mark Locking

AGENDA REPORT


Subject: Bylaw No. B-24/2015

Procedure Bylaw


City Council October 20, 2014

Description:

Council is being asked to give three readings to Bylaw No. B-24/2015, being a bylaw to

provide for the orderly proceedings of Council meetings.

Background:

At their regular meeting of October 20, 2014, Council directed staff to return with a

procedure bylaw formalizing the current practices of Council. As well, Council directed

staff to include a time restriction of one year before a matter is heard before Council for a

subsequent time, unless determined by Council to bring the matter back at a previous date.

The proposed procedure bylaw formalizes Council’s current practices of meeting conduct.

The bylaw also outlines the manner in which repetitive requests would be dealt with. As

Council is aware, the Municipal Government Act (MGA) administers many aspects of the

running of Council meetings. As a result, there are several references in the Bylaw to the

MGA. Staff have chosen not to include the applicable sections of the MGA in the Bylaw as

doing so would require the Bylaw to be revised whenever those sections of the MGA are

amended.

The proposed Procedure Bylaw has been designed to govern the process of Council

meetings. Should Council desire, the scope of the Bylaw could be expanded to include all

of Council’s boards, commissions, and committees. If Council were to consider this

option, it should be noted that the Bylaw would bring a greater level of formality to some of

the meetings than is used today.

In addition to formalizing the existing practices of Council, staff are recommending that a

section be added to the Bylaw regarding those who attend meetings as representatives of

others. This section would not prohibit someone from speaking for themselves but would

require they have authorization when speaking on behalf of someone else.

While preparing the Bylaw, staff did review other municipalities’ bylaws as to format and

content. The following outlines the specific categories the bylaw includes; and based on

other municipal bylaws, some sections or provisions Council may wish to add are:

definitions

interpretation and application

first meeting of City Council

notice of Council meetings

commencement of meetings/quorum

powers and responsibilities of the Mayor

agenda

order of business

meeting proceedings

o Opportunity to Speak (new)

Council could choose to limit the number of times and/or the length of time an

elected official can speak to an item. Many municipalities limit the

opportunity to twice, once in debate and once to ask questions, and the

length of time to ten minutes unless permitted by the Chair.

o Public Question Period

Staff have received feedback with respect to requiring questions be

forwarded to staff prior to a Council meeting so Council/staff have the

opportunity to obtain a response.

Council could choose to limit the number of questions/comments to one.

Council could choose to limit the section to questions only.

As the City will be moving to webcasting Council meetings, staff are

recommending that a person wishing to speak before Council only be

required to provide their name and municipality of residence for the record.

o Public Hearings

As the City will be moving to webcasting Council meetings, staff are

recommending that a person wishing to speak before Council only be

required to provide their name and municipality of residence for the record.

conduct in Council meetings

representatives/delegations

correspondence

Council’s boards, commissions and committees

member appointments to Council’s boards, commissions and committees

citizen appointments to Council’s boards, commissions and committees

petitions

Should the Bylaw be passed, it is important to note that as with any other bylaw, there is no

flexibility in applying the legislation beyond that which is granted within the document.



1. Council can choose to direct staff to schedule a Public Input Session on the

proposed Bylaw prior to considering readings or after first reading.

2. Council can choose to give three readings to Bylaw No. B-24/2015. Choosing this

option indicates that Council supports the provisions set out in the Bylaw. From a

procedure perspective, Council is formalizing their processes and would be

required to follow the procedures set out in the bylaw. To a degree, Council loses

some of their current flexibility. The greatest benefit, however, is a higher level of

transparency is achieved in how Council conducts their meetings.

3. Council can choose to request amendments to the Bylaw; and depending upon the

extent of the amendments, could choose to give between one and three readings.

4. Council can choose to defeat the Bylaw. Choosing this option would suggest

Council does not support the bylaw and wishes to continue to operate using only the

MGA and existing practices. This also allows flexibility as Council may change

practices without the process of amending a bylaw; however, it does not contribute

to greater transparency with respect to the way Council meetings are conducted.


Should Council choose to pass this Bylaw, it will be advertised in the City Connection of the

City View and on the City’s website under the New Laws to Know section. The Bylaw will

also be posted in its entirety under the Frequently Requested Bylaws section of the

website.

Recommendation:

That Council gives three readings to Bylaw No. B-24/2015, being a bylaw to provide for the

orderly proceedings of Council meetings.

Kari Kitiuk and Sharon Pollyck

Team Leader, Legislative Services

Manager, Legislative Services and Corporate Communications

Presenter: Sharon Pollyck

Attachments: Proposed Procedure Bylaw No. B-24/2015

Procedure Bylaw No. B-24/2015 Page 1

BYLAW NO. B-24/2015

OF THE CITY OF AIRDRIE IN THE PROVINCE OF ALBERTA

Being a Bylaw to provide for the orderly proceedings of Council meetings of the City of Airdrie.

WHEREAS pursuant to the Municipal Government Act, R.S.A. 2000, Chapter M-26 and amendments thereto, a council may pass bylaws in relation to the procedure and conduct of council, council committees

and other bodies established by the council, and WHEREAS Council deems it advisable to set out procedures for the orderly conduct of Council; and

WHEREAS Council wishes to maintain a balance between informality and the requirements of legislation;

NOW THEREFORE the Municipal Council of the City of Airdrie duly assembled enacts as follows that: 1. This bylaw may be referred to as the “Procedure Bylaw”.

Definitions

2. In this Bylaw, the following words shall have the following meanings: a. “Acting Mayor” means the Deputy-Mayor or, in the event the Deputy-Mayor is not available to

perform the duties of the Mayor, the Acting Mayor shall be the alderman who meets the following criteria:

i. firstly, is available during the period of the absence; and ii. secondly, is the longest serving Council member;

b. “Agenda” means the items of business of a meeting and the associated reports, bylaws or other documents and includes the order of business and time for said meeting;

c. “Chair” means the Mayor, Deputy-Mayor or other person who has authority to preside over a meeting;

d. “City” means the municipal corporation of the City of Airdrie or the areas contained within its boundaries;

e. “City Clerk” means the Manager of Legislative Services or her designate;

f. “City Manager” means the Chief Administrative Officer of the City within the meaning of the

Municipal Government Act or his designate;

g. “Committee” means any Board, Commission or Committee established by Council;

h. “Committee of the Whole” means a meeting held by Council absent from the public in accordance

with applicable legislation;

i. “Council” means the municipal Council of the City of Airdrie;

j. “Deputy-Mayor” means the deputy chief elected official appointed by Council as provided for in the Municipal Government Act;

k. “Mayor” means the Chief Elected Official of the City as described in the Municipal Government Act;


l. “Meeting” means a meeting of Council where all members are eligible to attend and quorum is

maintained throughout the meeting;

m. “Member” means a member of Council;

n. “Minutes” means the formal record of decisions of a meeting;

o. “Organizational Meeting” means the annual Organizational Meeting of Council held pursuant to the Municipal Government Act;

p. “Peace Officer” has the same meaning as in the Provincial Offences Procedure Act and includes a member of the Royal Canadian Mounted Police, a Peace Officer, a Community Peace Officer and a Bylaw Enforcement Officer of the City;

q. “Pecuniary Interest” means a pecuniary interest with the meaning of the Municipal Government

Act;

r. “Quorum” means the minimum number of members that must be present at a meeting for business

to be legally transacted as set out in the Municipal Government Act;

s. “Resolution” can also be referred to as a motion; and

t. “Special Resolution” means a resolution passed by a two-thirds majority of all members.

Interpretation and Application

3. If a question relating to the procedures of Council is not answered by this Bylaw, the answer to the

question is to be determined by referring to the most recent revision of Robert’s Rules of Order – Newly Revised.

4. Council may suspend any provision of this Bylaw by Special Resolution except the provisions about

statutory hearings.

5. If the provisions in any other bylaw conflict with the rules in this Bylaw, this Bylaw will prevail.

6. This Bylaw applies to all regular and Special Meetings of Council.

First Meeting of City Council

7. The first Meeting of Council after a general election shall be held on the date and time established at the

previous year’s Organizational Meeting.

8. Every member of Council shall make and subscribe the official oath prescribed by the Oath of Office Act

before undertaking any Council duties and shall deposit the oath with the City Clerk.

9. The City Clerk shall call the Meeting to order and shall preside over the Meeting until every member of

Council present has made and subscribed the official oath prescribed by the Oath of Office Act.

10. Immediately upon completion by every Member of Council present making and subscribing the official

oath, the City Clerk shall retire from the Chair, and the Mayor shall take the Chair.

Notice of Council Meetings

11. Council will hold regular Meetings on the dates established at the Organizational Meeting. If a regular Meeting falls on a statutory holiday, the Meeting will take place on the next business day.

12. The time and location of regular Meetings will be established at the Organizational Meeting.


13. Council may change the time, date or location of any Meeting by Resolution if at least twenty-four (24)

hours’ notice of the change is given:

a. in writing to all Members; and

b. to members of the public by posting a notice of the change in the front foyer at City Hall.

14. Council may cancel any Meeting by posting a notice of the cancellation in the front foyer at City Hall .

15. In the event that a Meeting does not have quorum or loses quorum during the course of the Meeting, the

Meeting cannot be held or continue.

16. Special Meetings may be called in accordance with the Municipal Government Act.

Commencement of Meetings/Quorum

17. If the Mayor and Deputy-Mayor are not in attendance within fifteen (15) minutes after the time set for the

Meeting to begin and a quorum is present, the Acting Mayor will call the Meeting to order and Chair the Meeting. Upon their arrival, the Mayor or Deputy-Mayor will assume the Chair.

18. If there is no quorum within fifteen (15) minutes after the time set for the Council Meeting to begin, the Recording Secretary will record the names of the Members present and the Meeting will be adjourned to the next regularly scheduled Meeting. The agenda for the adjourned Meeting will be dealt with at the

next regular Meeting unless a special Meeting is called before or after the next regular Meeting to deal with the business of the adjourned Meeting. A Meeting cannot proceed without quorum.

19. The Agenda of a Meeting includes the order of the items to be dealt with at the meeting except when the Mayor alters the Agenda for the convenience of the Meeting.

Powers and Responsibilities of the Mayor

20. The Mayor:

a. opens Meetings; b. chairs Meetings; c. preserves order in Meetings;

d. decides all questions of procedure; e. ensures that each Member who wishes to speak on a debatable motion is granted the opportunity to

do so; and

f. decides who aside from Members may address Council. Agenda

21. The agenda for each Meeting is established by the City Manager in consultation with the Mayor and the

City Clerk. The Mayor has final approval of the agenda.

22. The City Clerk will distribute the Agenda to Members and Administration prior to the Meeting.

23. Reports and supplementary materials that are received too late to be included with the regular Agenda may, at the discretion of the City Manager or his delegate and the City Clerk or her delegate, be made available as a supplementary agenda and will be delivered to Council members no later than the Friday

before a Council Meeting. 24. The City Clerk will make the Agenda and supplementary materials (unless these must or may be

withheld under the Municipal Government Act or other legislation) available to the public on the City’s website after distribution to Council.


Order of Business

25. The Order of Business for a Meeting shall be:

a. Call to Order

The Chair will call the Meeting to order.

b. Committee of the Whole

This section contains any items that are to be discussed absent from the public.

c. Approval/Acknowledgement of Minutes

In this section, the Chair will call for a Resolution adopting the Minutes of the preceding Meeting or Meetings subject to the correction of any errors or omissions. Further information on the recording of

Minutes is provided below. This Resolution will be followed by a Resolution acknowledging the Minutes of Council’s Committees.

d. Consent Agenda

This section contains items that are being presented for information only. Members are provided with the ability to move an item off the Consent Agenda and on to the regular Agenda by Resolution.

e. Appointments/Presentations

This section accommodates primarily external parties and Council’s Boards, Commissions and Committees wishing to make a presentation to Council.

f. Public Question Period

This section provides an opportunity for the public to ask questions of Council. Further information on Public Question Period is provided below.

g. Public Hearings

This section provides an opportunity for the public to speak to identified specific issues that require a statutory Public Hearing. Discussion and, if required, voting on a Bylaw associated with a Public Hearing will directly follow the Public Hearing. Further information on Public Hearings is provided

below.

h. Public Input Sessions

This section provides an opportunity for the public to speak to identified specific issues that do not require a statutory Public Hearing but on which Council is seeking public opinion. Discussion and, if

required, voting on a Bylaw or Resolution associated with a Public Input Session will directly follow the Public Input Session. Further information on Public Input Sessions is provided below.

i. Bylaws

This section brings forward Bylaws for Council’s consideration.

j. Financial Position

This section contains information on the City’s financial position and includes quarterly reporting on investments, cash balances and operating and capital budgets. Any item that does not require action will be included on the Consent Agenda.


k. Business Arising

This section contains any item originating from a question or request from a Member that requires action. Any item that does not require action will be included on the Consent Agenda.

l. Agenda Reports

This section contains reports from Administration requiring action. Usually these reports cover issues that are new to Council.

m. Correspondence

This section contains correspondence directed to Council as a whole and typically includes requests

for letters of support and proclamations.

n. Board/Member Reports

This section provides Members with an opportunity to update Council on the activities of the Boards, Commissions and Committees they sit on, as well as providing updates on community events the

Member may be involved in.

o. Review of Council Follow Up

The City Manager will review the status of the outstanding requests/questions that originated with Council.

p. Adjournment

The Mayor will declare the meeting adjourned.

26. The Order of Business may be amended from time to time at the discretion of the Mayor or the City

Clerk.

Meeting Proceedings

Discussion Directed Through the Chair 27. All discussion at a Meeting is directed through the Chair who will be addressed as “Your Worship”,

“Mayor”, or “Mister/Madam Chair.” Speak ing to Resolutions

28. No Council member is permitted to speak unless and until recognized by the Chair.

Resolutions 29. Issues may be debated prior to putting a Resolution on the floor. No matter may be voted on by Council

unless it is in the form of a Resolution.

30. A Member may move a Resolution whether or not the Member intends to support it. A seconder to the

Resolution is not required.

Voting

31. Members shall vote by a show of hands unless other electronic means are available that clearly show

how each individual Member voted.


32. A Resolution is carried when a majority of Members present at the Meeting vote in favour of the

Resolution, unless otherwise specified in the Municipal Government Act or in this Bylaw.

33. A Resolution is lost when the vote does not receive the required number of votes to pass or when the

vote is tied. 34. After the Chair declares the result of a vote, Members may not change their vote for any reason.

Loss of Quorum

35. If a Resolution cannot be voted on because there would be no quorum due to any abstention allowed or required by statute, then the matter will be dealt with at the next regular Meeting. If Council is unable to achieve quorum at any Meeting on an issue due to allowable abstentions, then Council must ask the

Minister of Municipal Affairs for an order to deal with the issue as outlined in the Municipal Government Act.

Pecuniary Conflict of Interest 36. Where a Member declares a Pecuniary Conflict of Interest under the Municipal Government Act that

Member will absent himself or herself from Council Chambers while the matter is being discussed and voted upon. Prior to leaving the Council Chambers, the Member will describe in general terms the nature of the pecuniary interest, which will be captured as a part of the Minutes.

Committee of the Whole

37. Committee of the Whole meetings may be held if a matter to be discussed is within one of the exceptions to disclosure in Division 2 of Part 1 of the Freedom of Information and Protection of Privacy Act. The only resolution that can be passed in a Committee of the Whole meeting is a resolution to revert to a public Meeting.

38. Committee of the Whole Meetings will be held without the presence of the public unless invited by the

Mayor or his designate or City staff upon direction from the Mayor or his designate.

Minutes of the Meeting

39. The City Clerk will prepare a written record of all Meetings that includes:

a. the names of the Members present at and absent from the Meeting or any portion thereof;

b. under the sections Appointments/Presentations, Public Question Period, Public Hearings and Public Input Session, a brief description of the subject matter. In all other sections, only the Resolution will be recorded;

c. all decisions and other proceedings; d. the names and municipality of residence of members of the public who speak to an item; e. the names of the Members voting for or against a Resolution and of those who are absent for the

vote; f. any abstentions made under the Municipal Government Act by any Member and the reason for the

abstention;

g. any abstentions made as a result of a Pecuniary Conflict of Interest and the reason for the abstention;

h. provision for the signatures of the Chair and the City Clerk.

40. Amended Resolutions will show as one Resolution complete with amendments; the Resolutions will not

be split to show the original and amending Resolutions separately.

41. A withdrawn Resolution will not be recorded.


Public Question Period

42. Public Question Period is limited to a maximum of five (5) minutes per person and the total allowable time

for Public Question period is restricted to thirty (30) minutes.

43. Those persons wishing to speak must ask a question.

44. Those persons wishing to speak must provide their name and municipality of residence.

Public Hearings

45. Public Hearings are statutory hearings pursuant to the requirements of the Municipal Government Ac t

and will be conducted in the following manner:

a. a Member will introduce the Public Hearing;

b. City staff will present information directly related to the issue of the Public Hearing and will be

available for questions from the Members;

c. the Chair will then formally ask three times for those wishing to speak in favour of the issue, allowing individuals to come forward between each asking until all parties wishing to speak in favour of the issue have had the opportunity to speak:

i. wherever possible, the issue sponsor shall speak first;

ii. those wishing to speak must provide their name and municipality of residence;

iii. speak for no longer than five (5) minutes unless granted permission by the Chair; and

iv. be available for questions from the Members;

d. the Chair will then formally ask three times for those wishing to speak against the issue, allowing

individuals to come forward between each asking until all parties wishing to speak in favour of the issue have had the opportunity to speak:

i. those wishing to speak must provide their name and municipality of residence;

ii. speak for no longer than five (5) minutes unless granted permission by the Chair; and

iii. be available for questions from the Members;

e. the City Clerk will advise the Members of any written submissions that have been received and not spoken to during the Public Hearing;

f. the Chair, at his or her sole discretion, may allow a period for rebuttal or clarification by either City Staff or the issue sponsor; and

g. unless adjourned to another day, the Chair declare the Public Hearing closed.

46. When a Public Hearing has been scheduled and the City Clerk or her designate advises that the application has been withdrawn, no Public Hearing may commence.

Public Input Sessions 47. Public Input Sessions are a portion of a Council meeting that:

a. will follow the same procedures as a Public Hearing; b. are held at Council’s discretion; and

c. typically relate to items considered to be of interest to the majority of City residents .

Public Input Sessions have no legislative effect or authority.

Recess/Reconvene

48. The Chair may recess and reconvene the Meeting without a Resolution. Following the recess, business will be resumed at the point where it was interrupted. A recess may not be used to interrupt a speaker.

49. Council, at its discretion, may by Resolution recess any Meeting and continue that same Meeting at the next scheduled Meeting.


Reconsideration of a Resolution

50. If a Resolution is voted on by Council, the same matter dealt with in the Resolution cannot be

reconsidered by Council unless:

a. a general election has been held; b. six (6) months has passed since the date that the Resolution was considered; or

c. a Resolution to reconsider is passed. 51. A Member can only introduce a Resolution asking Council to reconsider a matter dealt with in a previous

Resolution if:

a. the Resolution is made at the same Meeting at which the original matter was considered and is

moved by a mover who voted with the prevailing result; or b. the Member provides notice in writing to Council prior to the Meeting at which it is to be considered,

in which notice the Member sets out what special or exceptional circumstances warrant Council

considering the matter again; and c. the Resolution to which it is to apply has not already been acted upon.

52. If a Resolution to reconsider is passed, the original motion is on the floor. Adjournment

53. The Chair may adjourn a meeting without a Resolution to adjourn.

Repetitive Issues Coming Before Council

54. Repetitive matters already dealt with by Council will not be re-presented to Council or the Board until one (1) year has elapsed, unless a Special Resolution is passed allowing for the reconsideration of the

matter. Conduct in Council Meetings

Public Conduct

55. During a Council meeting members of the public will: a. not approach or speak to Council without permission from the Chair;

b. not speak on any matter for longer than five (5) minutes unless permitted by the Chair; c. maintain order and quiet; and d. not interrupt a speech or action of Council or another person addressing the Members.

56. The Chair may order any member of the public who disturbs the Meeting by either words or actions to:

a. firstly, be asked to be quiet; and b. secondly, be expelled from the meeting.

A person who refuses to leave is guilty of an offence and is liable to the penalties set out in the General Penalty Bylaw and the Chair may order a Peace Officer to remove the person from the building.

Council Conduct 57. During a Council meeting, members of Council will follow Council’s Ethical Guidelines of Conduct.


Representatives/Delegations

58. Appointments and presentations to Council are to be scheduled at least two (2) weeks prior to the

Meeting the delegation wishes to appear at and will be limited to fifteen (15) minutes per appointment or

presentation.

59. If a person is unable to attend a Public Hearing or Meeting, that person may authorize an individual to

speak on his or her behalf. The authorization must:

a. be in writing;

b. name the individual authorized to speak; c. indicate the proposed bylaw or matter to be spoken to; and d. be signed by the person giving authorization.

60. The authorized speaker must state the name of the person that the speaker represents and must present

the written authorization to the City Clerk prior to making representations on behalf of another party.

Such letter of authorization is a public document. 61. Notwithstanding that an authorized speaker represents more than one person, he or she will be allowed

only five (5) minutes to speak. The time allowed to speak may be extended:

a. to ten (10) minutes by the Chair; or

b. beyond ten (10) minutes by majority vote.

Correspondence

62. Any written correspondence intended for Council that is submitted to the City Clerk is a public document

and will be released without severing unless written direction from the correspondent is given to do otherwise.

63. Any written correspondence intended for Council must:

a. be legible and coherent; b. be submitted on paper and include a signature for at least one (1) person who provides a printed

name and address or be submitted by email and include information from at least one (1) person

who provides a printed name and address; and c. not be libellous, impertinent or improper.

64. When appropriate, as determined by the City Clerk, the correspondence will be referred to Administration without having been before a Meeting for a direct response or, if applicable, for a report to Council prior to the item being added to an Agenda.

65. When appropriate, as determined by the Mayor, the correspondence will be forwarded to Council for

information without having been before a Meeting.

66. If the correspondence relates to an item already on an Agenda, a copy of the communication will be

delivered to Members with the Agenda or at the Meeting.

67. If the requirements listed above are not met, the City Clerk may file the communication, dispose of it or, if

determined appropriate by the City Clerk, summarize the correspondence and inform Council that it is

being withheld.

68. The City Clerk must make reasonable efforts to respond to the person sending the correspondence and

advise that person of any action taken on the subject of the communication. 69. Letters of Support must be submitted in accordance with the Proclamation/Letter of Support Policy No.

P-05/2008.


70. Proclamations must be submitted in accordance with the Proclamation/Letter of Support Policy No. P-05/2008 and be requested no earlier than three (3) months prior to the event.

Council’s Boards, Commissions, and Committees 71. Council may, by resolution, establish any Committee as is necessary or advisable for the orderly and

efficient handling of the affairs of the City and may establish generally or in detail the: c. duties and responsibilities;

d. composition; and e. duration of existence.

72. Citizen appointments by Council to one of its Committees shall be subject to the following requirements: a. a citizen may be disqualified if the citizen has three (3) unexcused absences annually from regular

meetings; b. a written confirmation of interest and willingness to continue serving be received from current

appointees prior to the Organizational Meeting; and

c. when a vacancy is created by a resignation mid-term, Council may appoint a new citizen to fill the remaining term.

73. Unless otherwise established by bylaw, meetings shall be held as established at the Organizational Meeting or at the discretion of the Chair whenever he considers it necessary to do so.

74. Unless otherwise established by bylaw, a majority of the members of the Committee may by written request require the Chair to call a meeting and it shall be the duty of the Chair, or in his absence from the City, the duty of the City Clerk or any Clerk specially appointed to the Committee to call such Meeting.

75. Members may attend meetings of Committees of which they are not members but shall not take part in any discussion or debate in such meeting except by permission of a majority of the members of the Committee present.

76. If at the time appointed for a meeting of a Committee and for the ensuing half hour no quorum is present,

then the City Clerk or her designate shall take down the names of the members present for the purpose

of attending the meeting and such meeting shall then be deemed cancelled. 77. Any Committee appointed by Council shall conduct its business under the following rules of procedure:

a. a notice of every meeting shall be sent by the City Clerk or her designate to the Mayor and to each of

the members at least one (1) day prior to such meeting being held;

b. when a vote is taken on any question, the names of those who voted for or against the question shall be entered in the Minutes.

Member Appointments to Council’s Boards, Commissions, and Committees 78. Appointments of Members to serve on Council’s Boards, Commissions, Committees, and other bodies

on which City Council is entitled to representation shall be made yearly at the Organizational Meeting.

79. Council shall enter Committee of the Whole to consider appointments.

80. Upon leaving Committee of the Whole, Council shall report back, in open session, and appoint Members

of the various Boards, Committees, Commissions and other bodies.

Citizen Appointments to Council’s Boards, Commissions, and Committees


81. Appointments of citizens to serve on Council’s Boards, Commissions, and Committees on which citizens

are entitled to serve shall be made yearly at the Organizational Meeting.

82. Prior to the Organizational Meeting, the City Clerk shall:

a. canvas currently serving citizens regarding re-appointment; b. advertise for new citizens wishing to serve and subsequently arranging interviews with a minimum of

one (1) Member; and c. confirm continuing appointments.

83. Council shall enter Committee of the Whole to consider appointments.

84. Upon leaving Committee of the Whole, Council shall report back, in open session, and appoint citizens to

the various Committees of Council. Petitions

85. Any matter required to be brought to Council by way of petition must be supported by a petition that

complies with the Municipal Government Act or other applicable legislation.

READ a first time this_____ day of April, 2015.

READ a second time this_____ day of ______________, 2015. READ a third time this _____ day of _______________, 2015.

EXECUTED this _______ day of ________________, 2015.

_____________________________ MAYOR

_____________________________

CITY CLERK

OUTSTANDING COUNCIL FOLLOWUP (Updated to April 7, 2015)

2015

Item Director Contact

Alderman and Date Originated

Expected Return Date

Procedural Bylaw formalizing current Council practices including a time restriction of one year for repetitive

questions

P. Schulz Burley – Oct 20/14 April 2015

Invite RCMP to Council Meeting re: Anti-bullying M. Locking Belyk – Nov 17/14 February 2015

(Revised – May 2015)

Unsecured Load provisions in new Traffic Bylaw

M. Locking Hunter – Nov 17/14 September 2015

Technology Solution re: Procurement

L. Wiwcharuk Brown - Nov 17/14 April 2015

Report back on potential source of funding for 40th

Avenue interchange design

L. Wiwcharuk L. Stevens

Burley -Dec 1/14

January 2015 (Revised – April 2015) *pending response re:

grant application

Report back on feasibility of a three-year business

licensing structure

M. Locking Hunter- Jan 19/15 June 2015

Review existing Code of Conduct including exploring

potential for a provision for social media

P. Schulz Hegg – Mar 2/15 May 2015

Report back on drainage across 24th

Street between

Yankee Valley BV and 1st

Avenue SW

L. Stevens Hunter – Mar 16/15 June 2015

Report back with update on status of 1, 99 East Lake

CR NE

L. Wiwcharuk Hunter – Mar 16/15 June 2015

Report back on scope of “Ride Across Canada” event

before giving formal approval

M. Lock Kolson – Mar 16/15 April 2015

Report back with update on outcomes and strategies

for Chinook Winds Park in early June

P. Schulz Hegg – Mar 16/15 June 2015

city council regular meeting council …...2015/04/07 · alderman hegg read a poem by ian tyson in...

Documents