cimsbrochure-v3

WE SELL BENEFITS and not just PRODUCT!www.cimserp.com

Builders / Real EstateConstructionMechanical, Electrical &

Plumbing (MEP)

A complete solution for

CONSTRUCTION and REAL ESTATE INDUSTRY...

Engineering, Procurement &Construction (EPC)

Challengesto construction industry

Accuracy of job cost

Often, miss promised delivery dates

Failing to decide or act on time because of delays or reliability of data

Variance of planned Vs. Actual hitting profit

Limited or no visibility/control over remote sites

MIS reports reach later than scheduled

Scale up operations multi-fold, at optimal resource levels

Struggling to plan and manage the growth of your company

CIMS - Construction ERP02

ConstructionInformation Management System (CIMS)

Construction Information Management System (CIMS) is a comprehensive, highly integrated, modularized, customizable and user-friendly solution. It ideally addresses those organizations engaged in construction projects and businesses. Owing to its highly customizable feature, CIMS enables easy, quick, and convenient configuration and implementation. All the while, reducing the cost of implementation, and the time to gain benefits in terms of productivity and profitability.

Expert advice and suggestion from our parent company URC Construction with over of 60 yearsexperience in the construction industry and having executed more than , shaped into this 600 projectshighly sophisticated model CIMS.

Enterprise-wide visibility on all Projects Project Performance & Control Usage of Manpower, Material, Plant &

Machinery at Sites

Enhances :

A real time view of all the business processes

Quickly, Timely and Valid decision support

Facilitates / Provides :

Eliminates / Minimizes : Material wastage Redundant effort and duplicated data Projects that over run & exceed budget Delays / Uncertainties around project

decision for need of up-to-date performance data

CIMS - Construction ERP 03

URC Construction (P) Ltd

Established by U R Chinnusamy in 1956.

Transformed from a contract construction company to a leading construction services company, establishing the

quality and engineering capability.

Verticals: Buildings & Factories, Railways, Metro Rails, Oil & Gas Pipeline, Airports, Power, Water & Irrigation,

Roads & Bridges across India.

CIMS, a product

developed and promoted by a

company which is into the

CONSTRUCTION

INDUSTRY FOR OVER

60 YEARS


Shri. U.R. CHINNUSAMYFounder, URC Group Our Inspiration forever...!

CIMS Process Flow

Business Development

Project

Planning & Budgeting

Execution & Monitoring

Subcontract

Progress &Change Requests

Safety & Quality

Client Billing

Labour

Project Closure

FINANCE & ACCOUNTS

MaterialManagement

HRMS

Plant &Machinery

Overheads


Business on the click of your finger!

Version friendly supporting Windowsand Web (Selective– Supplier/Sub-Contractor Portals)

Easily customizable reports

Integrative model supporting easyintegration into legacy systems

Multi-currency

Self-manageable

Attachment-friendly

Role-based workflow and escalations (Authorizations based on values/levels)

Attribute-based Terms and conditions

Drill-down Facilitation

Instant messaging and alerts via mobileand E-mail

Enables offline updates to data

Portable-friendly dashboards and reportssupporting Excel/PDF conversion


BUSINESS DEVELOPMENT Enquiry database Trend analysis of Tender Lost Bid Analysis

PLANNING & MONITORING Accepted Cost

Estimation Job Cost Report Job Cost Ledger Detailed Rate Analysis Budget Variance ( Cumulative &

Monthwise ) Material Reconciliation

EXECUTION Labour Variance Client Bill vs Sub-

Contractor Variance Productivity Current Execution

Status Project Status

MATERIAL MANAGEMENT Indent / Supplier

Summary Comparative

Statements PO Tracking Age-wise Stock Analysis Material Trend Analysis

FINANCE Profit & Loss( Sitewise

& Consolidated ) Job Performance

Analysis Receivables & Payables Ageing Analysis TDS Analysis

PLANT & MACHINERY Status of Request vs

Delivery Productivity Maintenance Fuel Efficiency Equipment History

Card

HUMAN RESOURCE Transfers Salary Summary Man-Days Trend Man-Power Cost Trend

CRM Lead Status Report Overdue Follow-ups Lead Summary Sales Order Detailed

Report Allotment Letter Demand Letter Sales Agreement

Reports


Business Development

Business development is the creation of long-term value for an organization from customers, markets, and relationships. Business development is key to every business and is all about managing all your business processes. Business development module provides you a convenient and integrated environment to manage all operations with ease. The focus areas include:

business enquiries, pre-qualification process cycle, tender receipts, site investigations, rate enquiries, tender workings, submission, and negotiations, historical tender analysis to sharpen pricing and margin calculation ensuring strategic negotiation.

PROCESSES:

Tender - Commences with tender notification/referral enquiry and continues until publishing tender results.

Earnest Money Deposit Collections - Payment requests for EMD and alerts on failed tenders

Vendor rate enquiries - Direct RFQ & comparative statements

Rate analysis - Considers workings from previous tender and project execution

Rate fixing - Considers rates from procurement history, previous tenders and project actuals

Change request - Managing modifications and additions

DOCUMENTS/REPORTS:

Enquiry Tracker

Lost Bid Analysis

Activity Cost Analysis

Pre-Bid Queries

Billing Schedule


Processflow

Tender / Business Enquiry

Pre-Qualification Tender Document Receipt

Site Investigations

Tender WorkingTender Negotiations

Awarded / Not Awarded

Submission

Agreement CreationClose Enquiry

CRM

Providing a seamless support to prospects and customers is the expectation world-wide. Customers need a positive experience with your brand. You require a solution that builds a process around your customers. CRM is the most flexible and has wide scope and capabilities to build that seamlessly across projects to handle your customers smoothly. No more of

missing enquiries/follow-ups; CRM helps to conveniently record and track all your sales enquiries and support activities.

Your sales cycle from a prospect to a customer is the most critical factor growing your business; CRM enables tracking of individual sales performance and the entire sales cycle. It does not stop there, after sales service is your sustaining point; with CRM, you can assure your customers with good after sales service by generating Demand Letters, Interest Calculations in bulk. Payment follow-ups has been made easy and effective through Email/SMS, which also facilitates scheduled alerts during various stages of project execution.

DOCUMENTS/REPORTS:

Sales Trend

Enquiry History

Enquiry vs. Booking

Enquiry Status

PROCESSES:

Sales and Enquiry

Follow-ups

Bookings

Transfers/Cancellations

Stage-wise Billing

Maintenance/Other Services

Additional Works

http://www.


Site visitsFollow-ups

Work progress/Billing

Payables

Transfer

Acceptance

Refund

Cancel

Negotiations

Proposal

Closure

ProjectCreation

Campaigns

ReferralManagement

Sales Team

Change/Support Request

Proposal

Leads

Sales &Marketing Plan

Websites

Cancel

Negotiations

Hand-Over

Progress/Billing

Receivables

Processflow

Planning & Estimation

The successful outcome of any project is highly dependent on a perfect and complete plan and estimation. This provides a solid foundation for good decision-making and optimizes your business throughout project life cycle. Planning and estimation module is a critical source for scheduling and planning of resources, tasks, and those activities related to successful

bids/contracts.

PROCESSES:

Detailed rate analysis against BOQs

Import of BOQ to Excel

Define direct & in-direct cost structures

Plan, accrued and deferred expenses

Integration with MS-Project for scheduling

Sharing work break-down from other projects

Maintenance of contractual terms as attributes instead of simple text

DOCUMENTS/REPORTS:

Project Cost Abstract

Activity-specific Cost Analysis

Resource Schedule

Billing Schedule

BOQ Drawing Management

WBS (BOQ Analysis)

Rate Analysis

BudgetScheduling (MS Project / Primavera)

Project Creation Project Features


Processflow

Execution & Monitoring

The execution and project life cycle are the driving factors for business to accomplish the vision. Executing as per defined plans is the requirement criteria to produce results. Project Execution module is a powerful project management tool that provides with a highly integrated model to monitor and manage projects, collaborate capabilities and features, focusing

mainly on deviation alerts and analysis, project evaluation, design-to-cost engineering to optimize construction costs; quality management and evaluating quality on costs by establishing standard or user-defined quality scores.

PROCESSES:

Change request management

Labor/sub-contractor attendance handling

Daily/periodic progress update and variance analysis

Client bill management (Measurements, RA bills & certification of bills)

Sub-contractor management (Enquiries, work orders, and bills)

DOCUMENTS/REPORTS:

Job Cost Reports

Activity Cost Reports (actual)

Budget Comparison (Project-specific monthly reports)

RA bills vs. Sub-contractor Comparison

Material Reconciliation

Change Request

Measurements

Client Bills

Certification

Budget Amendments

Receivables

Advances/Claims/Recoveries

Budget

Progress

Labour / Sub Contractor

Advance & OthersAdjustment

Work Order Request

Variance Analysis

Advance

Worker Attendance

PayablesCertification

Sub Contract Bills

Progress

Work Order

Sub Contract Measurements


Processflow

Material Management

Managing materials or resources is complex for any business and needs an effective tool to be controlled and monitored. This is a functional module that deals with entire purchase and storing. Tightly integrated with modules/sub-modules such as payables and payments and tax-related legal compliance, this module enables purchase and store managers to plan and

monitor: relations with vendors, stock levels, purchase analysis, optimization of supply chain activities and costs in real-time.

PROCESSES:

Procurement operations ( Control & escalation ) based on project plan

Additional approvals for project plan overrides

Purchase centre management for multiple projects

Trip sheet bookings for aggregates

Project plan controlled issues management

Debit accounting for pieceworkers & sub-contractors

Site-specific stock management

DOCUMENTS/REPORTS:

Requisition Tracking

Comparative Statement

Material Reconciliation

Vendor Rating

Material Trend Analysis

?

Deviation

Approval for Deviation

Budget / Capex

Amendments

Purchase Request

Transfer

Receipt

Client / Sub Contractor

Inspection / Acceptance

Stock

Invoicing

Payables

Issues

Execution

Sub Contractor /Machinery

Returns

Excess / Shortage Notes

Cash Purchase

Allocation

Quote & ComparativeStatements

Enquiry

Purchase Order


Processflow

Plant & Machinery

Operational efficiency is another critical area to be focused upon. This module does justice to this by providing an integrated solution to deal with all processes and functions relating to planning, procuring, moving, consuming, and maintaining every piece of machinery required/engaged in construction projects. Saving time and money is a need of the hour for every

business. Accomplish this with the Plant and Machinery function.

PROCESSES:

Analysis for capital purchase

Equipments hiring

Usage costing and maintenance

DOCUMENTS/REPORTS:

Equipment usage

Efficiency & effectiveness measures

Billing

Equipments register

Usage history

Replacement analysis

Usage costs

Maintenance

Project Plan

Hire

Mobilization Requisition

Purchase Requisition

Usage Log

Hire Enquiry

TransferRequest

Receipt

Quotation

Transfer

Machinery Status(Idle/ Breakdown/ Use)

Hire Orders

Comparative Statement /Negotiation

Stock Maintenance

Hire Bill

Hire OrderAmendment

Payables

Allocation

Advance & OthersAdjustment


Processflow

Finance

PROCESSES:

Yearly financial transaction records and reports.

Define and generate varying vouchers, including credit, internal transfer, journal and petty cash, based on user needs.

Tax computations to ascertain and comply with legal requirements on payments and receipts.

Effectively manage receivables and payables

Bank reconciliation

Job cost reporting in real-time including work-in-progress schedules and detailed bonding reports

Tracking on billing and cost based on the lot, plan and elevations

Interface with attendance-payroll related devices including time cards

Residential templates for housing developments

Buyer options and change order tracking system to capture revenue for work beyond the original scope

DOCUMENTS/REPORTS:

Balance Sheet / Projectwise Balance Sheet

Trial Balance / Projectwise Trial Balance

Profit and Loss Account / Projectwise P & L Account

Account Books like Day Cash, Bank Transactions etc.

General Ledger and Multiple Ledgers

Stock Report

Ageing Analysis - Debtors / Creditors

MIS Repots

Cash Flow Analysis

Fund Flow Analysis

Ratio Analysis

This core module provides company-wide integration to support strategic decision-making. You can centrally track all your financial accounting data within a single framework. Meets all your accounting requirements with special emphasizing on ratios and measures specific to the construction business. Optimizing your accounting is crucial for driving your strategic

decisions towards growth. You can integrate payroll, purchase, business development, project planning, project execution and maintenance modules; thus, delivering a comprehensive picture of the enterprise financial robustness. Facilitates both consolidated and site-specific profitability and performance analysis. Its integrated approach delivers control, speed, and responsiveness with cost savings.

Project Plan Work Orders Certifications Client Bills /Receivables

BankGuarantee

Letter ofCredit

Advances

Payables

Receivables Statutory

GeneralLedger

MIS

Vouchers

AgeingAnalysis

Day ControlsMonth Controls

Fin. Year Management

Reconciliation

Taxation TDS Service Tax TCS VAT

Stock Management

Payables

Stock Journals


Processflow

Human Resource

This module brings a variety of capabilities to the table. It automates an array of tasks while generating crucial data for planning and optimizing the human capital and mundane tasks. You can now plan for resources involved in the projects be efficiently and effectively scheduling tasks related to successful bids/contracts.

PROCESSES:

Hiring

Employee details and history of service

Leave administration

Welfare, perquisites, loan administration

Payroll

Training and development

Appraisals and promotions

DOCUMENTS/REPORTS:

MIS reports

Attendance report

Leave records

Vouchers

Salary structure

Statutory compliances

MIS on productivity and competence

Joining Employee onroll Closure

Salary

Leave salary

IncentiveRequest

Recruitment & Relieve

Offer

Interview

Separation(resignation, retirement,

abscond, death)

Visa

Ticketing

Loan & Advance

Payables

HR

Attendance & OT

Time office

Leave

Permission


Processflow

Technologies

Development toolField Force AutomationHealthcare product

16 CIMS - Construction ERP

Web - Web FrameworkDatabase App Report ToolsToolWindows

Our other offerings:

Technology offers us a unique OPPORTUNITY,though rarely to practice WELCOME, PATIENCE

- Allan Lokos


ClientsWe take pride in

delivering only the best

Nusa Konstruksi EnjiniringIndonesia

Powertech Engineering LLCOman

AfrinaKingdom of Saudi Arabia

South East ConstructionWest Bengal

Ashish InterbuildMaharashtra

AVS ConstructionsTamil Nadu

Growing Clientele...

Asia Engineering Hyderabad

SubaLakshman Tamil Nadu

M.V.Omni ProjectsGujarat

Oasis Group Gujarat

Senthil GroupTamil Nadu

Angel ConstructionsKarnataka

GBJ GroupTamil Nadu

KS InfraTamil Nadu

URC ConstructionTamil Nadu

NCC LimitedHyderabad

HAPBCOKerala

VNCAndhra Pradesh

EECHyderabad

KNK GroupKarnataka

TestimonialsIn order to further strengthen the Information System, NCCL chose an user-friendly and customized ERP system from URC Infotec with additional features listed below Online real time data access, More integration across all functions, Project planning, monitoring and cost control system, Enhanced MIS system, Enhanced data control system

CIMS is doing good job for us and we are very happy with this support. Now, we are getting full control of our business and we can concentrate on other sides of improvements in our business. We are experiencing the difference now and all credit goes to CIMS and it makes complex business process simple and easily manageable. Finally we got the right solution – Thanks to CIMS and URC Infotec team

We, Angel Constructions - Bagalkot, wish to place on record our appreciation for the ERP software supplied and installed by U R C . W e h a v e f i n i s h e d t h e implementation and began to reap the full potential of this ERP solution. This message is to express our appreciation for the admirable support rendered by your resources The ethoses of URC are best demonstrated by these gentlemen and we wish them well.

NCCSamashti - Internal publication

Mr. Vijay Kumar, CMD, Vijay Nirman Company, Visakhapatnam

URC Infotec is a team of young and energetic techno entrepreneurs, engaged in designing, developing and deploying Enterprise Systems and Solutions (ESS), both as products and services. Its strength is derived from the backing of URC

Construction (P) Ltd., a construction group well known in India, with over 60 years 600 projects. of construction experience in executing more than

Get in touch

facebook/cimserptwitter/cimserp

[email protected]

India | Indonesia | Malaysia | Oman | KSA | UAE.urcinfotec.com, .cimserp.comwww www

P John Francis, CEO – Angel Constructions, Bagalkot

cimsbrochure-v3

Documents