christmas event checklist by azavista
DESCRIPTION
Follow these steps, in order to plan the perfect Christmas event. We have made a top that lists 10 tips for Christmas event planning. Read till the end, because we have a small Christmas gift for you.TRANSCRIPT
Date and venue are particularlyimportant in December. Get thissorted as soon as possible toensure you get the Christmasparty you want.
* Pick a date and stick to it* Communicate the date as earlyas possible
SET THE DATE
01
Determining your budget will helpyou understand the sort of eventyou can plan. Agree on yourbudget early and negotiate toughwith your managers. It’sChristmas after all!
*Get quotes from multiple venuesin order to do market researchand secure the best deal!
DECIDE ON YOUR BUDGET
02
Think about what you want toprovide. Do you want to organizea sit down meal or somethingmore casual? Always visit thevenue before booking. Meet thevenue team and get them onyour side.
*Pick a convenient location inorder to save on transport
CHOSE YOUR VENUE
03
Design your invitations and sendthem by email to your list ofinvitees. Highlight the dress-code. Include all the details of theevent from the very beginning.Think about whether you want toinvite just staff or their partnersas well.
*Send invites about 1 month inadvance
INVITATIONS AND INVITEES
04
The food and drinks are anintegral part of any festive event.You want to get everything rightin order to create that idealatmosphere. Sample the differentmenu options before selecting.
*Your caterer will be able toadvise you on quantities.Otherwise look at last year'sevent and what was consumed.
FOOD AND DRINKS
05
Decorations can make a partymemorable. They are part ofcreating the festive atmosphere.Don't go overboard though. Keepthe style festive but notexaggerated.
*Browse pinterest boards for someextra inspiration
DECIDE ON DECORATIONS
06
Provide suitable music for theevening. A good DJ or a liveband? See what fits best withyour budget. You could also hirea vintage jukebox, a cartoonist ora magician.
*Carry out a mini poll and asksyour guests for recommendations
MUSIC AND ENTERTAINMENT
07
You are either arranging orpaying for transportation. Eitherway the location should beconvenient. Provide allnecessary details and info onyour event website.
*Use Uber as an cheaperalternative for private transfers
TRANSPORTATION
08
Keep in touch with your guests. Send them emails every now and then and take some of their feedback into consideration. You might want to consider working with a graphic designer to create appealing emails, posters, cards and visuals for the event.
*Set an event theme in the beginning and create assets around it
COMMUNICATIONS
09
Do not forget to arrive few hoursbefore to make your final checks.Brief the staff thoroughly andprovide specific guidelines. Greetyour guests and then have fun.Enjoy your party!
ON THE NIGHT
10