chino valley unified school district - february 5, 2015 · 2015. 1. 30. · chino valley unified...

February 5, 2015

The proceedings of this meeting are being recorded.

CHINO VALLEY UNIFIED SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF EDUCATION

5130 Riverside Drive, Chino, CA 91710 4:40 p.m. – Closed Session 7:00 p.m. – Regular Meeting

February 5, 2015

AGENDA

The public is invited to address the Board of Education regarding items listed on the agenda. Comments on an agenda item will be accepted during consideration of that item, or prior to consideration of the item in the case of a closed session item. Persons wishing to address the Board are requested to complete and submit to the Administrative Secretary, Board of Education, a “Request to Speak” form available at the entrance to the Board room.

In compliance with the Americans with Disabilities Act, please contact the Administrative Secretary, Board of Education, if you require modification or accommodation due to a disability.

Agenda documents that have been distributed to members of the Board of Education less than 72 hours prior to the meeting are available for inspection at the Chino Valley Unified School District Administration Center, 5130 Riverside Drive, Chino, California, during the regular business hours of 7:30 a.m. to 4:30 p.m., Monday through Friday.

I. OPENING BUSINESS

I.A. CALL TO ORDER – 4:40 P.M. 1. Roll Call 2. Public Comment on Closed Session Items 3. Closed Session

Discussion and possible action: a. Student Discipline Matters (Education Code 35146, 48918 (c) & (j): Expulsion cases 14/15-20 and 14/15-21. (20 minutes) b. Conference with Legal Counsel–Existing Litigation (Government Code 54954.4(c) and 54956.9)(d)(1): USDC Central District

Eastern Division Case No. 5:14-CV-2336. (Chidester, Margaret A. & Associates) (60 minutes) c. Conference with Labor Negotiators (Government Code 54957.6): A.C.T. and CSEA negotiations. Agency designated

representatives: Dr. Norm Enfield, Sandra Chen, Dr. Grace Park, Lea Fellows, and Richard Rideout. (30 minutes) d. Public Employee Discipline/Dismissal/Release (Government Code 54957): (30 minutes)

I.B. RECONVENE TO REGULAR OPEN MEETING – 7:00 P.M. 1. Report Closed Session Action 2. Pledge of Allegiance I.C. PRESENTATIONS 1. Student Showcase: Cal Aero Preserve Academy 2. Employee Retirement Recognition 3. Special Recognition: Mark Stone, Ayala HS, Educator of the Year, California

League of High Schools, Region 10 4. Spelling Bee Winners

Regular Meeting of the Board of Education February 5, 2015

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I.D. COMMENTS FROM STUDENT REPRESENTATIVE I.E. COMMENTS FROM EMPLOYEE REPRESENTATIVES I.F. COMMENTS FROM COMMUNITY LIAISONS I.G. COMMENTS FROM THE AUDIENCE ON ITEMS NOT ON THE AGENDA I.H. CHANGES AND DELETIONS

II. CONSENT

Motion Second Preferential Vote: Vote: Yes No

II.A. ADMINISTRATION II.A.1. Page 1

Minutes of the Regular Meeting of January 15, 2015, and Special Meeting of January 24, 2015 Recommend the Board of Education approve the minutes of the regular meeting of January 15, 2015, and special meeting of January 24, 2015.

II.B. BUSINESS SERVICES

II.B.1. Page 10

Warrant Register Recommend the Board of Education approve/ratify the warrant register, provided under separate cover.

II.B.2. Page 11

Fundraising Activities Recommend the Board of Education approve/ratify the fundraising activities.

II.B.3. Page 15

Donations Recommend the Board of Education accept the donations.

II.B.4. Page 18

Legal Services Recommend the Board of Education approve payment for legal services to the law offices of Atkinson, Andelson, Loya, Ruud & Romo; and Parker & Covert LLP.

II.B.5. Page 19

Increase in School Meal Prices Recommend the Board of Education approve the increase in school meal prices.

II.C. DEPUTY SUPERINTENDENT

II.C.1. Page 21

Proclamation for National School Counseling Week, February 2 – 6, 2015 Recommend the Board of Education adopt the proclamation for National School Counseling Week, February 2 – 6, 2015.


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II.D. EDUCATIONAL SERVICES

II.D.1. Page 23

Student Expulsion Cases 14/15-20 and 14/15-21 Recommend the Board of Education approve the student expulsion cases 14/15-20 and 14/15-21.

II.D.2. Page 24

School-Sponsored Trips Recommend the Board of Education approve the following school-sponsored trips: Country Springs ES; Rhodes ES; Canyon Hills JHS; Ayala HS; Chino HS; and Chino Hills HS.

II.D.3. Page 26

Revised 2014/2015 School Calendar for Boys Republic High School and Chino Valley Learning Academy Recommend the Board of Education approve the revised 2014/2015 school calendar for Boys Republic High School and Chino Valley Learning Academy.

II.D.4. Page 29

Proclamation for Save a Sweet Heart Day on February 13, 2015 Recommend the Board of Education adopt the proclamation for Save a Sweet Heart Day on February 13, 2015.

II.D.5. Page 31

Student Attendance Calendar for Boys Republic High School, Chino Valley Learning Academy, and Chino Valley Adult School for the 2015/2016 School Year Recommend the Board of Education adopt the Student Attendance Calendar for Boys Republic High School, Chino Valley Learning Academy, and Chino Valley Adult School for the 2015/2016 school year.

II.E. FACILITIES, PLANNING, AND OPERATIONS

II.E.1. Page 35

Purchase Order Register Recommend the Board of Education approve/ratify the purchase order register, provided under separate cover.

II.E.2. Page 36

Agreements for Contractor/Consultant Services Recommend the Board of Education approve/ratify the Agreements for Contractor/Consultant Services with: Dr. Mike Vanderwood, Elementary Curriculum and Instruction; KidTribe, Health Services; master contracts with KPWR Power 106, Chino HS/Purchasing; Savannah Rose Carriages, Chaparral ES/Purchasing; and approved contract to be amended with Pivot Learning Partners, Deputy Superintendent.

II.E.3. Page 38

Surplus/Obsolete Property Recommend the Board of Education declare the District property surplus/obsolete and authorize staff to sell/dispose of said property.


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II.E.4. Page 42

Revised Change Orders and Notice of Completion for Bid 13-14-11, Portable Classroom Site Work at Chaparral ES and Rhodes ES Recommend the Board of Education approve the revised change orders and Notice of Completion for Bid 13-14-11, Portable Classroom Site Work at Chaparral ES and Rhodes ES.

II.F. HUMAN RESOURCES

II.F.1. Page 48

Certificated/Classified Personnel Items Recommend the Board of Education approve/ratify the certificated/classified personnel items.

II.F.2. 6

Rejection of Claim Recommend the Board of Education reject the claim and refer it to the District’s insurance adjuster.

II.F.3. Page 57

Revision of Board Policy 4315 Personnel—Evaluation/Supervision Recommend the Board of Education approve the revision of Board Policy 4315 Personnel—Evaluation/Supervision.

II.F.4. Page 62

New Job Description for Bilingual (Designated Language) Administrative Secretary I Recommend the Board of Education: a) Approve the job description for Bilingual (Designated Language)

Administrative Secretary I, and b) Authorize the creation of a Bilingual (Designated Language) Administrative

Secretary I position.

II.F.5. Page 67

New Job Description for Multi Media Communications Specialist Recommend the Board of Education: a) Approve the job description for a Multi Media Communications Specialist,

and b) Authorize the creation of a Multi Media Communications Specialist position.

III. INFORMATION

III.A.

EDUCATIONAL SERVICES

III.A.1. Page 73

San Bernardino County Superintendent of Schools Williams Findings Decile 1-3 Schools Second Quarterly Report 2014/2015 Recommend the Board of Education receive for information the San Bernardino County Superintendent of Schools Williams Findings Decile 1-3 Schools Second Quarterly Report 2014/2015.


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IV. COMMUNICATIONS

BOARD MEMBERS AND SUPERINTENDENT

V. ADJOURNMENT

Date posted: January 30, 2015 Prepared by: Patricia Kaylor, Administrative Secretary, Board of Education

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CHINO VALLEY UNIFIED SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF EDUCATION

January 15, 2015

MINUTES

I. OPENING BUSINESS

I.A. CALL TO ORDER – 4:15 P.M. 1. Roll Call President Blair called to order the regular meeting of the Board of

Education, Thursday, January 15, 2015, at 4:15 p.m. with Feix, Na, Orozco, and Blair present. Cruz arrived at 4:17 p.m.

Administrative Personnel Wayne M. Joseph, Superintendent Norm Enfield, Ed.D., Deputy Superintendent (absent) Sandra H. Chen, Assistant Superintendent, Business Services Patricia M. Miller, Assistant Superintendent, Student Services Grace Park, Ed.D., Assistant Superintendent, Human Resources Gregory J. Stachura, Assistant Supt., Facilities, Planning, and Operations 2. Public Comment on Closed Session Items Joe McTarsney addressed the Board in support of invocations at Board

meetings and presented the Board with supporting signatures. 3. Closed Session President Blair adjourned to closed session at 4:15 p.m. regarding student

discipline matters; student readmissions; conference with legal counsel-existing litigation; conference with labor negotiators, A.C.T. and CSEA; and public employee discipline/dismissal/release.

I.B. RECONVENE TO REGULAR OPEN MEETING – 7:00 P.M. 1. Report Closed Session Action President Blair reconvened the regular meeting of the Board of Education

at 7:00 p.m. The Board met in closed session from 4:15 p.m. to 6:46 p.m. regarding student discipline matters; student readmissions; conference with legal counsel-existing litigation; conference with labor negotiators, A.C.T. and CSEA; and public employee discipline/dismissal/release. The Board took action to direct the Superintendent to bring a recommendation and proposed action to the next Board meeting to retain a law firm that will defend the CVUSD without charging attorney fees in the existing litigation:

February 5, 2015

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Minutes of the Regular Meeting of the Board of Education January 15, 2015

Freedom From Religion Foundation, et al. versus Board of Education, et al. by the following vote: Cruz, Na, and Orozco, ‘Yes’; and Feix and Blair, ‘No.’

2. Pledge of Allegiance Principal Ryan Cummins, Briggs K-8, led the Pledge of Allegiance. Peter Patel, BAPS Shri Swaminarayan Mandir Temple, gave an invocation. I.C. PRESENTATIONS 1. Student Showcase: Briggs K-8 Nuria Davis, Briggs K-8 teacher and dance team advisor, led 4th and 5th

grade students in a dance performance. 2. Employee Retirement Recognition President Blair and Denise Arroyo, CSEA President, recognized retiring

classified employee Bernice Gray (in absentia) for 29 years of service. 3. Special Recognition: Janet Gasio, Liberty ES Janet Gasio, 1st grade teacher at Liberty ES, received a certificate of

recognition for her contributions to the school. 4. H.O.P.E. Committee: Family Resource Centers, Liz Lara; Richard and Lisa

Montijo; Melissa Rosas; Rosa Olguin; Christina Andreas; Angela Milversted; Luz Conner; Kevin Cisneroz; Rachel Arreguin; and Sherry Young; Missy Burnette; and Massiel de Guevara

Liz Lara, Child Development Program Technician, provided a presentation on the work of the H.O.P.E. Committee. President Blair presented certificates of recognition to Richard and Lisa Montijo; Melissa Rosas; Rosa Olguin; Christina Andreas; Angela Milversted; Luz Conner; Kevin Cisneroz; Rachel Arreguin; and Sherry Young; Missy Burnette; and Massiel de Guevara for their help and assistance for a young family in need.

I.D. COMMENTS FROM STUDENT REPRESENTATIVE Carissa Ramirez spoke about the proposed adjustments to the school

calendar, and shared student comments on the issue. I.E. COMMENTS FROM EMPLOYEE REPRESENTATIVES Todd Hancock, A.C.T. President, shared Theodore Roosevelt’s quote

regarding responsibility; thanked the Board for adjusting some of the Professional Learning Community meetings; expressed appreciation for the collaboration on the calendar issue; congratulated Janet Gasio for her contributions; recognized the H.O.P.E. Committee; quoted Mary Kay Ash regarding making others feel important; and quoted Walt Disney regarding people making dreams a reality.

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Denise Arroyo, CSEA President, extended new year greetings; apologized for not attending the December organizational meeting because her daughter had a baby; praised Liz Lara on her presentation; spoke on the Governor’s proposed school budget; addressed CSEA vacancies and positions; said the Association is requesting that the District restore positions; asked for clarification on the item on the agenda for contractor/consultant agreements regarding contracting out substitutes; spoke about the use of non-student days and the need for training opportunities; expressed condolences to CSEA unit member Margaret Makorow for the loss of her husband Larry Makorow, who worked at Woodcrest JHS as an instructional aide; and extended best wishes to Delia Smallwood, Don Lugo HS secretary, who recently had surgery.

I.F. COMMENTS FROM COMMUNITY LIAISONS None. I.G. COMMENTS FROM THE AUDIENCE ON ITEMS NOT ON THE AGENDA Russell Mills, Anthony Vela, Lorette Peruch, James Reid, Gustavo Reza, Karen

Haughey, and Cherie Wood addressed the Board regarding invocations at Board meetings.

I.H. CHANGES AND DELETIONS The following items were read into the record: Item III.E.2., Facilities,

Agreements for Contractor/Consultant Services, Deputy Superintendent, contract DS-1415-005, ESL 4 Asia, corrected term to read January 16, 2015, through March 30, 2015; and deleted contract F-1415-016 with Student Transportation of America; Item III.E.7., Facilities, Resolution 2014/2015-27, Adopting Notice of Exemption for Storage Yard License Agreement, deleted this item from the agenda; and Item III.F.1., Human Resources, Certificated Personnel Items, under Hired at the Appropriate Placement on the Certificated Salary Schedule and Appropriate Credential for the 2014/2015 school year, under position, corrected to read International Student Counselor.

II. ACTION

II.A.

ADMINISTRATION

II.A.1.

California School Boards Association Delegate Assembly Appointment Moved (Na) seconded (Cruz) carried by unanimous consent (5-0) to appoint Sylvia Orozco to serve as the delegate from the Chino Valley Unified School District to the California School Boards Association Delegate Assembly for a term beginning April 1, 2015, through March 31, 2017.

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III. CONSENT

Pamela Feix pulled for separate action Item III.E.2., III.F.1., and III.F.5. Sylvia Orozco pulled for separate action Item III.D.1. (expulsion case 14/15-16) Moved (Na) seconded (Cruz) carried unanimously (5-0) to approve the remainder of the consent items, as amended. Student representative voted yes. III.A. ADMINISTRATION III.A.1.

Minutes of the Organizational Meeting of December 11, 2014 Approved the minutes of the organizational meeting of December 11, 2014.

III.A.2.

Revision of Administrative Regulation 5132 Students—Student Dress and Grooming Approved the revision of Administrative Regulation 5132 Students—Student Dress and Grooming.

III.B. BUSINESS SERVICES

III.B.1.

Warrant Register Approved/ratified the warrant register.

III.B.2.

Fundraising Activities Approved/ratified the fundraising activities.

III.B.3.

Donations Accepted the donations.

III.B.4.

Legal Services Approved payment for legal services to the law offices of Atkinson, Andelson, Loya, Ruud & Romo; and Chidester, Margaret A. & Associates.

III.B.5.

Signature Authorizations for Chino Valley Unified School District Approved the signature authorizations for Chino Valley Unified School District.

III.C. DEPUTY SUPERINTENDENT

III.C.1.

2014/2015 Single Plan for Student Achievement Approved the 2014/2015 Single Plan for Student Achievement.

III.C.2.

2015 Supplemental Summer Instruction Program and Special Education Extended School Year Approved the 2015 Supplemental Summer Instruction Program and Special Education Extended School Year.

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III.D. EDUCATIONAL SERVICES

III.D.1. Student Expulsion Cases 14/15-15 and 14/15-16Approved the student expulsion case 14/15-15. Regarding expulsion case 14/15-16, moved (Na) seconded (Cruz) motion carried (4-1, Blair voted no).

III.D.2. Student Readmission Cases 13/14-31, 13/14-45, and 14/15-02AApproved the student readmission cases 13/14-31, 13/14-45, and 14/15-02A.

III.D.3. School-Sponsored TripsApproved the following school-sponsored trips: Butterfield Ranch ES; Hidden Trails ES; Townsend JHS; Ayala HS; and Don Lugo HS.

III.D.4. Revised 2014/2015 School CalendarApproved the revised 2014/2015 school calendar.

III.D.5. Student Attendance Calendar for the 2015/2016 School YearAdopted the Student Attendance Calendar for the 2015/2016 school year.

III.D.6. Waiver of Requirement to Successfully Pass the California High SchoolExit Exam Cases 15-13, 15-14, 15-15, 15-16, 15-17, 15-18, 15-19, 15-20, 15-21, 15-22, 15-23, 15-24, 15-25, 15-26, 15-27, and 15-28 Approved the waiver of requirement to successfully pass the California High School Exit Exam Cases 15-13, 15-14, 15-15, 15-16, 15-17, 15-18, 15-19, 15-20, 15-21, 15-22, 15-23, 15-24, 15-25, 15-26, 15-27, and 15-28.

III.E. FACILITIES, PLANNING, AND OPERATIONS

III.E.1. Purchase Order RegisterApproved/ratified the purchase order register.

III.E.2. Agreements for Contractor/Consultant ServicesMoved (Orozco) seconded (Na) carried unanimously (5-0), student representative voted yes, to approve/ratify the Agreements for Contractor/Consultant Services with: Apple Valley Communications, Facilities, Planning and Operations; Student Transportation of America, Facilities, Planning and Operations; UCLA Center X, Professional Development; Accuvant Labs, Technology Department; ESL 4 Asia, Deputy Superintendent (as amended); The Lew Edwards Group, Superintendent; master contracts with: International Printing Museum, Dickson ES/Purchasing; Houston Kraft, Townsend JHS/Purchasing; and approved contracts to be amended with: CA Association for Supervision of Curriculum & Development, Purchasing; and Herff Jones, Purchasing, as amended.

III.E.3. Surplus/Obsolete PropertyDeclared the District property surplus/obsolete and authorized staff to sell/dispose of said property.

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III.E.4. Resolution 2014/2015-26 for Authorization to Utilize a Piggyback ContractAdopted Resolution 2014/2015-26 for authorization to utilize a piggyback contract.

III.E.5. Change Orders and Notices of Completion for CUPCCAA ProjectsApproved the change orders and Notices of Completion for CUPCCAA Projects.

III.E.6. Revised Change Orders and Notice of Completion for Bid 13-14-11,Portable Classroom Site Work at Chaparral ES and Rhodes ES Approved revised change orders and Notice of Completion for Bid 13-14-11, Portable Classroom Site Work at Chaparral ES and Rhodes ES.

III.E.7. Resolution 2014/2015-27, Adopting Notice of Exemption for Storage YardLicense Agreement This item was deleted from the agenda.

III.F. HUMAN RESOURCES

III.F.1. Certificated/Classified Personnel ItemsMoved (Na) seconded (Orozco) carried unanimously (5-0) to approve/ratify the certificated/classified personnel items, as amended.

III.F.2. Rejection of ClaimRejected the claim and referred it to the District’s insurance adjuster.

III.F.3. District Fieldwork Agreement with California Baptist UniversityApproved the fieldwork agreement with California Baptist University.

III.F.4. District Fieldwork Agreement with California State University, SanBernardino Approved the fieldwork agreement with California State University, San Bernardino.

III.F.5. New Job Description for Intervention CounselorMoved (Orozco) seconded (Na) carried unanimously (5-0) to approve the job description for Intervention Counselor, and authorized the creation of the Intervention Counselor position.

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IV. INFORMATION

IV.A.

BUSINESS SERVICES

IV.A.1.

2013/2014 Independent Auditor’s Annual Financial Audit Report Received for information the 2013/2014 Independent Auditor’s Annual Financial Audit Report.

IV.B. HUMAN RESOURCES

IV.B.1.

Revision of Board Policy 4315 Personnel—Evaluation/Supervision Received for information the revision of Board Policy 4315 Personnel—Evaluation/Supervision.

V. COMMUNICATIONS

BOARD MEMBERS AND SUPERINTENDENT James Na said he recently visited Chino HS and a lockdown situation ensued due to a potential threat to the school; said students commented about terrorist attacks in France; said we need to appreciate servicemen and our nation; read a portion of Martin Luther King’s “I Have a Dream” speech; and closed with his prayers for teachers and staff members going through hardships or illnesses. Pamela Feix said she attended the Oak Ridge ES spelling bee yesterday and said it went 25 rounds; attended the CSBA Annual Education Conference in San Francisco this last December; and recommended reading Amanda Ripley’s book “The Smartest Kids in the World.” Sylvia Orozco congratulated Superintendent Joseph and Liz Lara on the H.O.P.E. Committee’s accomplishments, and said she is inspired by the community who comes together and is willing to help; said that at last night’s ROP meeting, the process has started on the re-writing of the joint powers agreement with the four districts and that it will come before our Board thereafter, and that it is also working on a new funding formula based on district participation; thanked individuals for the phone calls, emails, those who came to the meeting, and the 1,000 signatures that were presented to the Board in support of invocations at Board meetings; asked Superintendent Joseph to look into CSEA training opportunities and what can be provided.

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Andrew Cruz said he attended the CSBA Annual Education Conference and noted that President Blair was a guest speaker for the arts academy; visited several elementary schools; thanked Sandra Chen for doing excellent work relative to the audit that was completed; spoke about his uncles who fought in WWII; stated that we have to look at our leaders because they are eroding our rights and moving away from God; expressed concern at the country’s leadership and that it should be examined in light of the terrorist attacks in Paris; said we should not focus on terrorists, but rather focus on the response of our leaders; spoke about MIT research on autism; and wished everyone a happy new year. Superintendent Joseph congratulated Mark Stone, Ayala HS band instructor, for being selected as a finalist for the California League of High Schools Educator of the Year for Region 10; said Principal for a Day is scheduled for Thursday, February 12, 7:00 a.m., Liberty ES; said students and staff shared good will and good fortune with families in need over the holidays; and extended appreciation to everyone helping those in need. President Blair extended new year wishes; commended Liz Lara and staff working on behalf of the CARE and H.O.P.E. programs; said she is grateful for those who drop off clothing to the CARE program, and encouraged everyone to donate the appropriate attire for young girls and boys who want to look and feel special at upcoming school dances; thanked individuals who stepped up during the holidays to help students and families in need in the Chino Valley; said she wants to begin the conversation with Superintendent Joseph and cabinet regarding combination classes; said she doesn’t know how to fix it, but that collectively a solution can be derived to make it better for the upcoming school year; said it is important to start the conversation now rather than August or September; said she would like the District to start looking at offering breakfast at more school sites; spoke on Kaiser (Permanente) partnering with the PATHWAYS program; said there is a portion of the student population who will be working with their hands and that transportation is an issue with classes offered through ROP; said we need to figure out how to partner with local businesses, such as auto repair shops, plumbers, barbers, to meet student needs; said that consideration must be made for the restoration of more safety officers because of the recent bomb threat; thanked Superintendent Joseph and his staff for helping her with her first meeting; and thanked cabinet for being patient with her.

VI. ADJOURNMENT

President Blair adjourned the regular meeting of the Board of Education at 9:07 p.m. ____________________________ ____________________________ Irene Hernandez-Blair, President Sylvia Orozco, Clerk Recorded by: Patricia Kaylor, Administrative Secretary, Board of Education

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CHINO VALLEY UNIFIED SCHOOL DISTRICT SPECIAL MEETING OF THE BOARD OF EDUCATION

Board Study Session January 24, 2015

MINUTES

I. OPENING BUSINESS

I.A. CALL TO ORDER – 10:30 A.M. 1. Roll Call President Blair called to order the special meeting of the Board of

Education, Saturday, January 24, 2015, at 10:31 a.m. with Cruz, Feix, Na, Orozco, and Blair present.

Administrative Personnel Superintendent Wayne M. Joseph 2. Pledge of Allegiance Superintendent Joseph led the Pledge of Allegiance. 3. Invocation Board Member James Na gave an invocation. I.B. COMMENTS FROM THE AUDIENCE ON ITEMS ON THE AGENDA None.

I.C. BOARD DEVELOPMENT

1. The Brown Act Margaret A. Chidester, Law Offices of Margaret A. Chidester & Associates,

provided an instructional presentation regarding the Ralph M. Brown Act. 2. Principles of Governance The Board of Education met with Dr. Jennifer Jeffries, who facilitated a

discussion on the roles and responsibilities of Board members vital to effective school governance.

Board Member Feix left the meeting at 1:03 p.m.

II. ADJOURNMENT

President Blair adjourned the study session at 1:26 p.m.

______________________________ _______________________________ Irene Hernandez-Blair, President Sylvia Orozco, Clerk

Recorded by: Patricia Kaylor, Administrative Secretary, Board of Education February 5, 2015

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BU

SINESS SER

VICES

CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto:

Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service

DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services SUBJECT: WARRANT REGISTER ===================================================================== BACKGROUND Education Code 42650 requires the Board to approve and/or ratify all warrants. These payments are made in the form of warrants, and the warrant (check) form is approved by the County Superintendent. All items listed are within previously budgeted amounts. There is no fiscal impact beyond currently available appropriations. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve/ratify the warrant register, provided under separate cover. FISCAL IMPACT $4,389,864.08 to all District funding sources. WMJ:SHC:LP:wc

February 5, 2015

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DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services SUBJECT: FUNDRAISING ACTIVITIES ===================================================================== BACKGROUND Board Policy 3452 Business and Noninstructional Operations – Student Activity Funds and Board Policy 1230 Community Relations – School Connected Organizations require that fundraising activities be submitted to the Board of Education for approval. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve/ratify the fundraising activities. FISCAL IMPACT None. WMJ:SHC:LP:wc

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SITE/DEPARTMENT ACTIVITY/DESCRIPTION DATE

Cortez ES

PFA Discount Card Sale 2/9/15 - 2/20/15PFA Balloon Bouquet Sale 5/25/15 - 6/9/15

Dickson ES

PTA Valentine Buddy Picture Sale 2/6/15 - 2/13/15PTA See's Candy Sale 2/6/15 - 2/16/15PTA JoJo's Family Night Out 2/18/15

Eagle Canyon ES

ASB - 6th Grade Carmel Apple and Fudge Sale 4/13/15 - 5/1/15

Glenmeade ES

PTA Family Fun Night Ticket Sale 2/6/15 - 3/13/15PTA See's Candy Sale 2/11/15 - 5/29/15PTA Baskin Robbins Ice Cream Social 3/6/15

Hidden Trails ES

PTA Pieology Family Night Out 2/11/15

Litel ES

PTA Donation Drive 2/6/15 - 2/28/15

Rhodes ES

PEP Club Someone Special Dance 2/20/15PEP Club Child's Art Work On Canvas Sale 3/13/15 - 3/24/15

Rolling Ridge ES

PTA Candy Apple Sale 3/9/15 - 3/25/15PTA McTeacher's Night 3/17/15PTA Jog-A-Thon 4/3/15

CHINO VALLEY UNIFIED SCHOOL DISTRICTFebruary 5, 2015

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Rolling Ridge ES (cont.)

PFA Chipotle Mexican Grill Day 2/18/15

Canyon Hills JHS

AVID Active Ride Shop Sock Sale 2/26/15

Ramona JHS

Travel Club Jog-A-Thon Sponsorship Sale 2/6/15 - 6/5/15

Townsend JHS

Dance Boosters Dance Showcase Ticket Sale 2/6/15 - 2/20/15

Woodcrest JHS

Music Boosters Mountain Mike's Days 2/6/15 - 2/26/15

Ayala HS

Theater Arts Boosters Swipe 4 The Kids 2/6/15 - 6/30/15Theater Arts Boosters Applebee's Supports Ayala Drama 2/10/15 - 4/25/15Football Club E-Waste Recycling 2/21/15Grad Night 2015 Oh Queso Restaurant Family Night Out 2/25/15Earth Club Earth Day Celebration Ticket Sale 2/27/15 - 3/27/15Cross Country Boosters Distance Track Meet 2/28/15Earth Club Earth Day Celebration Silent Auction 3/27/15

Chino HS

Baseball Boosters Discount Card Sale 2/6/15 - 2/20/15Boys Soccer Boosters Home Games Snack Bar 2/6/15 - 6/9/15Girls Soccer Boosters Home Games Snack Bar 2/6/15 - 6/9/15Boys Soccer Boosters Spaghetti Dinner Ticket Sale 2/11/15ASB Active Ride Shop Sock Sale 2/24/15Boys Soccer Boosters Nike All-Star Game 3/8/15ASB All-Star Basketball Game 4/30/15

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Chino Hills HS

Tennis Husky Winter Tennis Camp 1/16/15 - 2/2/15AVID Community Discount Card Sale 2/6/15 - 2/13/15PTSA Valentine Wooden Flower Sale 2/10/15 - 2/13/15Football Boosters Football Camps 2/10/15 - 4/21/15Operation Smile Club Donation Drive 2/15/15Health Science Academy Pieology Family Nights Out 2/18/15 & 2/19/15Make-A-Wish Club Talent Show Ticket Sale 3/13/15Health Science Academy Pieology Family Nights Out 3/18/15 & 3/19/15Health Science Academy Pieology Family Nights Out 4/15/15 & 4/16/15Make-A-Wish Club Choir Benefit Concert Ticket Sale 4/29/15

Don Lugo HS

AP Club/AVID Club Catalog Sale 2/6/15 - 2/16/15JROTC Spring Catalog Sale 3/2/15 - 3/9/15

February 5, 2015

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DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services SUBJECT: DONATIONS =================================================================== BACKGROUND Board Policy 3290 Business and Noninstructional Operations - Gifts, Grants, and Bequests states the Board of Education may accept any bequest or gift of money or property on behalf of the District. All gifts, grants, and bequests shall become property of the District. Use of the gift shall not be impaired by restrictions or conditions imposed by the donor. Approximate values are determined by the donor. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education accept the donations. FISCAL IMPACT Any cost for repairs of donated equipment will be a site expense. WMJ:SHC:LP:wc

February 5, 2015

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DEPARTMENT/SITE ITEM DONATED APPROXIMATEDONOR VALUE

Child Development

CHAMP Cash $400.00

Borba ES

Borba PFA Cash $1,200.00

Dickson ES

Dickson PTA Cash $500.00Box Tops for Education Cash $662.40

Glenmeade ES

Scholarship America Cash $700.00

Litel ES

Wells Fargo Cash $70.00

Oak Ridge ES

Cal Poly Pomona Cash $1,000.00

Rhodes ES

PEP Club Cash $10,000.00

Wickman ES

Wickman PTO Cash $2,102.76Wickman PTO Cash $8,724.40


February 5, 2015

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DEPARTMENT/SITE ITEM DONATED APPROXIMATEDONOR VALUE


Briggs K-8

National Science Teachers Assoc. Cash $1,323.00

Canyon Hills JHS

Raytheon Charitable Giving Cash $200.00Edison International Cash $400.00

Townsend JHS

Townsend PTSA Cash $130.00

Ayala HS

Eric Sze Cash $50.00

February 5, 2015

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DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services SUBJECT: LEGAL SERVICES ==================================================================================== BACKGROUND The following law firms provide services to the Chino Valley Unified School District and have submitted their invoices. The current invoice amounts, along with the fiscal year-to-date totals for each individual law firm, are listed below.

FIRM MONTH INVOICE AMOUNTS

2014/2015 YEAR-TO-DATE

Atkinson, Andelson, Loya, Ruud & Romo December 2014 $16,575.06 $ 82,234.98 Chidester, Margaret A. & Associates - - $171,355.70 Parker & Covert LLP December 2014 $ 1,701.06 $ 4,820.81

Total $258,411.49

Approval of this item supports the goals identified within the District’s Strategic Plan.

RECOMMENDATION It is recommended the Board of Education approve payment for legal services to the law offices of Atkinson, Andelson, Loya, Ruud & Romo; and Parker & Covert LLP. FISCAL IMPACT

$18,276.12 to the General Fund. WMJ:SHC:LP:wc

February 5, 2015

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Student Achievement ● Safe Schools ● Positive School Climate Humility ● Civility ● Service

DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Sandy Bernstein, Director, Nutrition Services SUBJECT: INCREASE IN SCHOOL MEAL PRICES ======================================================================= BACKGROUND

The goal of the Nutrition Services Department is to ensure students in the Chino Valley Unified School District receive healthy and nutritious meals during the school day. A healthy meal is essential to a student’s full learning potential, making the Nutrition Services Department an essential link to student success in the classroom. Lunch Meals The Healthy, Hunger-Free Kids Act of 2010, Public Law 111-296, mandates Nutrition Services to complete an annual paid lunch equity calculation to ensure that the school district is gradually increasing the price of the meals offered and not encroaching on the general fund. The National and State reimbursement subsidizes the cost of the meals served to K-12 students.

2014/2015 PRICES PROPOSED 2015/2016 PRICES Paid Lunch Paid Lunch

Elementary $ 2.25 Elementary $ 2.50 Junior High $ 2.50 Junior High $ 2.75 High School $ 2.75 High School $ 2.75 (No Increase) Adult $ 4.50 Adult $ 4.50 (No Increase)

In accordance to the federal law, staff is recommending the Board approve an increase in school lunch prices at the elementary and junior high schools as mandated. Using the paid equity calculator, the current high school and adult lunch prices are in compliance with the National School Lunch Program. Additionally, the reduced lunch price will also remain the same at $0.40.

February 5, 2015

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Breakfast Meals With the recent increase to food and labor costs, the current breakfast program is financially impacting the Nutrition Services Cafeteria Fund. In 2014/2015 five additional schools are being served breakfast, bringing the number of schools serving breakfast to 23. The average cost to the District of each breakfast served is $0.90 per meal at the elementary schools and $1.15 per meal at the secondary schools. Breakfast prices have remained unchanged for the past four years. In order for Nutrition Services to remain financially solvent, a price increase is warranted. Staff is recommending the Board approve a minimal increase in school breakfast prices at the elementary and secondary schools. Additionally, the reduced breakfast price will remain the same at $0.25.

2014/2015 PRICES PROPOSED 2015/2016 PRICES Paid Breakfast Paid Breakfast

Elementary $ 0.80 Elementary $ 1.00 Secondary $ 1.10 Secondary $ 1.25


RECOMMENDATION It is recommended the Board of Education approve the increase in school meal prices. FISCAL IMPACT $123,223.00 additional estimated revenue to the Cafeteria Fund.

WMJ:SHC:SB:wc

February 5, 2015

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DEPU

TYSU

PERIN

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ENT



DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Norm Enfield, Ed.D., Deputy Superintendent Don Jones, Director, Secondary Curriculum and Instruction

SUBJECT: PROCLAMATION FOR NATIONAL SCHOOL COUNSELING

WEEK, FEBRUARY 2 – 6, 2015 =================================================================== BACKGROUND National School Counseling Week, sponsored by the American School Counselor Association (ASCA), will be celebrated from February 2–6, 2015, to focus public attention on the unique contribution of professional school counselors within U.S. school systems and how students are different as a result of what school counselors do. National School Counseling Week highlights the tremendous impact school counselors can have in helping students achieve school success and plan for a career. The special week honoring school counselors provides recognition for school counselors who implement comprehensive school counseling programs, a vital part of the educational process for all students as they meet the challenges of the 21st Century. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education adopt the proclamation for National School Counseling Week, February 2 – 6, 2015. FISCAL IMPACT None. WMJ:NE:DJ:smr

February 5, 2015

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Chino Valley Unified School District Proclamation

National School Counseling Week February 2 – 6, 2015

WHEREAS, school counselors are employed in public and private schools to help

students reach their full potential; WHEREAS, school counselors are actively committed to helping students explore their abilities, strengths, interests, and talents as these traits relate to career awareness and development; WHEREAS, school counselors help parents focus on ways to further the educational, personal, and social growth of their children; WHEREAS, school counselors work with teachers and other educators to help students explore their potential and set realistic goals for themselves; WHEREAS, school counselors seek to identify and utilize community resources that can enhance and complement comprehensive school counseling programs and help students become productive members of society; and WHEREAS, comprehensive developmental school counseling programs are considered an integral part of the educational process that enables all students to achieve success in school. NOW THEREFORE BE IT RESOLVED, the Board of Education of the Chino Valley Unified School District does hereby proclaim February 2 – 6, 2015, as National School Counseling Week. _________________________________ Wayne M. Joseph, Superintendent Secretary, Board of Education

February 5, 2015

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EDU

CA

TION

AL

SERVIC

ES

Chino Valley Unified School District Our Motto:


DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services Stephanie Johnson, Director, Student Support Services SUBJECT: STUDENT EXPULSION CASES 14/15-20 AND 14/15-21 =================================================================== BACKGROUND The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction. Expulsion is an action taken by the Board for severe or prolonged breaches of discipline by a student. Except for single acts of a grave nature, expulsion is used only when there is a history of misconduct, when other forms of discipline, including suspension, have failed to bring about proper conduct, or when the student's presence causes a continuing danger to him/herself or others. A student may be expelled only by the Board of Education. The Board shall expel, as required by law, any student found to have committed certain offenses listed in Education Code 48915. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION Based upon the recommendation of the Expulsion Hearing Administrative Panel, it is recommended the Board of Education approve the student expulsion cases 14/15-20 and 14/15-21. FISCAL IMPACT None. WMJ:PMM:SJ:lmc

February 5, 2015

Page 23



DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services SUBJECT: SCHOOL-SPONSORED TRIPS =================================================================== BACKGROUND The Board of Education recognizes that school-sponsored trips are an important component of a student’s development and supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the District’s course of study or school related social, educational, cultural, athletic, school band activities, or other extracurricular or cocurricular activities. Resources will be identified and established at the school site to assist economically disadvantaged students in obtaining funding for field trips and, in some cases, student travel. Field trips that require overnight stay or are in excess of 250 miles (one way) require board approval. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve the following school-sponsored trips:

School-Sponsored Trips Date Fiscal Impact

Site: Country Springs ES Event: Sacramento Trip Place: Sacramento, CA Chaperone Ratio: 78 students/20 chaperones

May 1, 2015

Cost: $405.00 per student Funding Source: Parents

Site: Rhodes ES Event: Sacramento Trip Place: Sacramento, CA Chaperone Ratio: 42 students/17 chaperones

May 21, 2015


February 5, 2015

Page 24

School-Sponsored Trips Date Fiscal Impact

Site: Canyon Hills JHS Event: California Student Leadership Conference Place: San Jose, CA Chaperone Ratio: 7 students/2 chaperones

March 26-28, 2015


Site: Ayala HS Event: 2015 Pebble Beach Golf Tour Place: Pebble Beach, CA Chaperone Ratio: 8 students/4 chaperones

April 6-8, 2015

Cost: $500.00 per student Funding Source: Boosters/ fundraising

Site: Chino HS Event: California Student Leadership Conference Place: Pebble Beach, CA Chaperone Ratio: 8 students/4 chaperones

March 26-30, 2015

Cost: $555.00 per student Funding Source: ASB/ fundraising

Site: Chino HS Event: Travel Club Educational Tour Place: Germany, Italy, Switzerland Chaperone Ratio: 7 students/7 chaperones

April 3-12, 2015

Cost: $2,900.00 per student Funding Source: Club funds

Site: Chino Hills HS Event: Choir Tour Place: San Francisco, CA Chaperone Ratio: 45 students/5 chaperones

March 19-23, 2015

Cost: $1,034.00 per student Funding Source: Parent/ fundraising

FISCAL IMPACT None. WMJ:PMM:lmc

February 5, 2015

Page 25



DATE: February 5, 2015

TO: Members, Board of Education

FROM: Wayne M. Joseph, Superintendent PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services

SUBJECT: REVISED 2014/2015 SCHOOL CALENDAR FOR BOYS REPUBLIC

HIGH SCHOOL AND CHINO VALLEY LEARNING ACADEMY ==================================================================== BACKGROUND On June 13, 2013, the Board of Education adopted the 2014/2015 school calendar. In order to prepare CVUSD’s implementation of Common Core State Standards, the District has designated four District-wide professional development days to train staff. These days are reflected on the attached calendars for Boys Republic High School and Chino Valley Learning Academy listed as student free day/teacher professional development day. The previously adopted calendar is being revised to reflect these days. Implementing the CCSS demands fundamental shifts in how we prepare students to be college and career ready which calls for a significant increase in learning expectations focusing on deeper understanding of content and higher levels of thinking and application. Transitioning to the CCSS requires leadership that is well versed in the learning and teaching demands of the CCSS and how to effectively implement and monitor its implementation. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve the revised 2014/2015 school calendar for Boys Republic High School and Chino Valley Learning Academy. FISCAL IMPACT None. WMJ:PMM:lmc

February 5, 2015

Page 26

CHINO VALLEY UNIFIED SCHOOL DISTRICT 2014-2015 CALENDAR Boys Republic High School

JULY 2014 S M T W Th F S 1 2 3 4 5

6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

AUGUST 2014 S M T W Th F S 1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

SEPTEMBER 2014 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

OCTOBER 2014

S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11

12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

NOVEMBER 2014 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

DECEMBER 2014 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13

14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

JANUARY 2015 S M T W Th F S 1 2 3 4 5 6 7 8 9 10

11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

FEBRUARY 2015 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14

15 16 17 18 19 20 21 22 23 24 25 26 27 28

MARCH 2015 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14

15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

APRIL 2015

S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11

12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

MAY 2015 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

JUNE 2015 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13

14 15 16 17 18 x 20 21 x x 24 25 26 27 28 29 30

IMPORTANT DATES

July 4 Aug 25-29 Sept 1 Nov 10-11 Nov 24-28 Dec 22- Jan 2 Jan 19 Jan 30 Feb 9 Feb 16

Independence Day No School Labor Day Veteran’s Day Holiday Thanksgiving Holiday Christmas/Winter Break Martin Luther King Day Student Free Day Lincoln’s Birthday Washington’s Birthday

Feb 27 March 20 April 6-10 April 24 May 25 June 18 June 19 June 22 June 23

Student Free Day Student Free Day Spring Break Student Free Day Memorial Day Last Day of School x Teacher Workday x Teacher Workday x Teacher Workday

First day of School Last day of School

Legal Holidays

School Closed

Student Free Day/Teacher Professional Development Day

Spring Break

Board Approved: June 13, 2013 / Revised: __________________

February 5, 2015

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CHINO VALLEY UNIFIED SCHOOL DISTRICT 2014-2015 CALENDAR

Chino Valley Learning Academy

JULY 2014 S M T W Th F S 1 2 3 4 5

6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

AUGUST 2014 S M T W Th F S 1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16 17 18 19 20 x 22 23 24 25 26 27 28 29 30 31


OCTOBER 2014

S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11

12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

NOVEMBER 2014 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

DECEMBER 2014 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13

14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

JANUARY 2015 S M T W Th F S 1 2 3 4 5 6 7 8 9 10

11 12 13 14 15 16 17 18 19 20 21 22 x 24 25 26 27 28 29 30 31

FEBRUARY 2015 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14

15 16 17 18 19 20 21 22 23 24 25 26 27 28

MARCH 2015 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14

15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

APRIL 2015

S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11

12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

MAY 2015 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

JUNE 2015 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13

14 15 16 17 18 19 20 21 22 23 x 25 26 27 28 29 30

IMPORTANT DATES

July 4 Aug 21 Sept 1 Nov 10-11 Nov 24-28 Dec 22- Jan 2 Jan 19 Jan 23

Independence Day x Teacher Work Day Labor Day Veteran’s Day Holiday Thanksgiving Holiday Christmas/Winter Break Martin Luther King Day x Teacher Work Day

Feb 9 Feb 16 Apr 6-10 May 25 June 23 June 24 June 25-30

Lincoln’s Birthday Washington’s Birthday Spring Break Memorial Day Last day of school x Teacher Work Day Teacher Professional Development Days

First day of School Last day of School

Legal Holidays

School Closed

Spring Break

Student Free Day/Teacher Professional Development Day

Board Approved: June 13, 2013 / Revised: __________________ February 5, 2015

Page 28



DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services Laurel Mullally, Director, Health Services and Child Development SUBJECT: PROCLAMATION FOR SAVE A SWEET HEART DAY ON FEBRUARY 13, 2015 =================================================================== BACKGROUND The Chino Valley Unified School District is a tobacco-free district and has a strong commitment to provide tobacco use prevention education to its students through the Tobacco Use Prevention Education program. This proclamation is a means of recognizing the District’s support of Save a Sweet Heart Day on February 13, 2015. As part of the Save a Sweet Heart Day, several schools will participate in school site activities to encourage students and staff to stop smoking and improve their health. Participating student groups and clubs sponsor secondary school activities. Students will receive educational items to reinforce tobacco use prevention. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education adopt the proclamation for Save a Sweet Heart Day on February 13, 2015. FISCAL IMPACT None. WMJ:PMM:LM:lmc

February 5, 2015

Page 29

Chino Valley Unified School District Proclamation

Save a Sweet Heart Day February 13, 2015

WHEREAS, Save a Sweet Heart Day encourages smokers to quit; WHEREAS, increasing numbers of children are experimenting with a product that can produce a lifetime addiction with an increased risk of cancer; WHEREAS, more Americans die every year from tobacco-related diseases than from AIDS, alcohol, car accidents, fires, illegal drugs, murders, and suicides combined; WHEREAS, youth-related promotions such as Save a Sweet Heart Day encourage youth not to smoke; and WHEREAS, the health benefits of not smoking are substantiated and well known. NOW THEREFORE, BE IT RESOLVED, the Board of Education of the Chino Valley Unified School District does hereby support February 13, 2015, as Save a Sweet Heart Day in this District, and in doing so, urges all smokers and smokeless tobacco users to demonstrate to themselves and our children that they can quit, and to further encourage our children not to start smoking. The Board encourages its students and staff to participate in tobacco use prevention education activities, making a visible statement that we are firmly committed to a tobacco-free community; and BE IT FURTHER RESOLVED, the Board of Education of the Chino Valley Unified School District encourages all students, staff, and the community to adopt this proclamation. Wayne M. Joseph, Superintendent Secretary, Board of Education

February 5, 2015

Page 30



DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services SUBJECT: STUDENT ATTENDANCE CALENDAR FOR BOYS REPUBLIC

HIGH SCHOOL, CHINO VALLEY LEARNING ACADEMY, AND CHINO VALLEY ADULT SCHOOL FOR THE 2015/2016 SCHOOL YEAR

=================================================================== BACKGROUND Each year, the Board adopts a Student Attendance Calendar applicable for the succeeding school year. The Student Attendance Calendar is adopted sufficiently in advance of the new school year in order to provide community stakeholders with ample time to provide input and conduct advance planning for the coming year. Additionally, adoption of the Student Attendance Calendar at this time permits the District to meet with exclusive representatives of the District’s certificated and classified employees regarding applicable work year calendars. The Student Attendance Calendar is not intended to constitute the employee work year calendar, which will be negotiated to the extent required by law. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education adopt the Student Attendance Calendar for Boys Republic High School, Chino Valley Learning Academy, and Chino Valley Adult School for the 2015/2016 school year. FISCAL IMPACT None.

WMJ:PMM:lmc

February 5, 2015

Page 31

Chino Valley Unified School District 2015-2016 STUDENT ATTENDANCE CALENDAR

Boys Republic High School

JULY 2015 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11

12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

AUGUST 2015 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

SEPTEMBER 2015 S M T W Th F S 1 2 3 4 5 6 7 X 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

OCTOBER 2015

S M T W Th F S 1 2 3 4 5 6 7 8 9 10

11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

NOVEMBER 2015 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14

15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

DECEMBER 2015 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12

13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

JANUARY 2016

S M T W Th F S 1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16 17 18 19 20 21 X 23 24 25 26 27 28 29 30 31

FEBRUARY 2016 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13

14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29

MARCH 2016 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12

13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

APRIL 2016

S M T W Th F S 1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

MAY 2016 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

JUNE 2016 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11

12 13 14 15 16 17 18 19 20 X 22 23 24 25 26 27 28 29 30

IMPORTANT DATES

July 3 Independence Day observed July 6 First Day of School Aug 24/28 No School Sept 7 Labor Day Sept 8 X Student Free/Teacher Workday Nov 11 Veteran’s Day Nov 23-27 Thanksgiving Holiday Dec 21-Jan 1 Christmas/Winter Break Jan 18 Martin Luther King Day Jan 22 X Student Free/Teacher Workday

Feb 8 Lincoln’s Birthday Feb 15 Washington’s Birthday Mar 25-Apr 1 Spring Break May 30 Memorial Day June 20 Last Day of School June 21 Teacher Workday

First day of School Last Day of School Legal Holiday School Closed Spring Break

Board Approved: _________________________

February 5, 2015

Page 32


Chino Valley Learning Academy

JULY 2015 S M T W Th F S 1 2 3 4

5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

AUGUST 2015 S M T W Th F S 1

2 3 4 5 6 7 8 9 10 11 12 13 14 15

16 17 18 19 X 21 22 23 24 25 26 27 28 29 30 31

SEPTEMBER 2015 S M T W Th F S 1 2 3 4 5

6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

OCTOBER 2015

S M T W Th F S 1 2 3 4 5 6 7 8 9 10

11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31


15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30


13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

JANUARY 2016 S M T W Th F S 1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16 17 18 19 20 21 X 23 24 25 26 27 28 29 30 31


14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29

MARCH 2016 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12

13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

APRIL 2016 S M T W Th F S 1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

MAY 2016 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

JUNE 2016 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11

12 13 14 15 16 17 18 19 20 21 22 X 24 25 26 27 28 29 30

IMPORTANT DATES

July 6 First Day of School July 27-31 School Closed Aug 20 X Student Free/Teacher Workday Sept 7 Labor Day Nov 11 Veteran’s Day Nov 23-27 Thanksgiving Holiday Dec 21-Jan 1 Christmas/Winter Break Jan 18 Martin Luther King Day Jan 22 X Student Free/Teacher Workday

Feb 8 Lincoln’s Birthday Feb 15 Washington’s Birthday Mar 25-Apr 1 Spring Break May 30 Memorial Day June 22 Last Day of School June 23 X Teacher Workday


Board Approved: ________________________ February 5, 2015

Page 33


Chino Valley Adult School

JULY 2015 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11

12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

AUGUST 2015 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31


OCTOBER 2015

S M T W Th F S 1 2 3 4 5 6 7 8 9 10

11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31


15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30


13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

JANUARY 2016

S M T W Th F S 1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31


14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29

MARCH 2016 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12

13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

APRIL 2016

S M T W Th F S 1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

MAY 2016 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

JUNE 2016 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11

12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

IMPORTANT DATES

July 3 Independence Day observed July 6 First Day of School Aug 24-Sept 4 School Closed Sept 7 Labor Day Nov 11 Veteran’s Day Nov 23-27 Thanksgiving Holiday Dec 21-Jan 1 Christmas/Winter Break

Jan 18 Martin Luther King Day Feb 8 Lincoln’s Birthday Feb 15 Washington’s Birthday Mar 25-Apr 1 Spring Break May 30 Memorial Day June 9 Last Day of School


Board Approved: ________________________________ February 5, 2015

Page 34

FAC

ILITIES, PLAN

NIN

G,

AN

D O

PERA

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S



DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations SUBJECT: PURCHASE ORDER REGISTER =================================================================== BACKGROUND Board Policy 3310 Business and Noninstructional Operations – Purchasing requires approval/ratification of purchase orders by the Board of Education. A purchase order is a legal contract between a district and vendor, containing a description of each item listed and/or a statement to the effect that supplies, equipment or services furnished herewith shall be in accordance with specifications and conditions. Purchase orders represent a commitment of funds. No item on this register will be processed unless within budgeted funds. The actual payment for the services or materials is made with a warrant (check) and reported on the warrant register report. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve/ratify the purchase order register, provided under separate cover. FISCAL IMPACT $316,513.54 to all District funding sources. WMJ:GJS:ljt

February 5, 2015

Page 35



DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations SUBJECT: AGREEMENTS FOR CONTRACTOR/CONSULTANT SERVICES =================================================================== BACKGROUND All contracts between the District and outside agencies shall conform to standards required by law and shall be prepared under the direction of the Superintendent or designee. To be valid or to constitute an enforceable obligation against the District, all contracts must be approved and/or ratified by the Board of Education. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve/ratify the Agreements for Contractor/Consultant Services. FISCAL IMPACT As indicated. WMJ:GJS:ljt

February 5, 2015

Page 36

DEPUTY SUPERINTENDENT FISCAL IMPACT

DS-1415-006-Dr. Mike Vanderwood. To provide support for the development of Multi-Tiered Systems of Support. Submitted by: Elementary Curriculum and Instruction Duration of Agreement: February 6, 2015 – June 30, 2015

Contract Amount: $11,250.00 Funding Source: Common Core

EDUCATIONAL SERVICES FISCAL IMPACT

ES-1415-001-KidTribe. To provide staff training and student assemblies on fitness and healthy lifestyles. Submitted by: Health Services Duration of Agreement: February 6, 2015 – June 30, 2015

Contract Amount: $4,000.00 Funding Source: ASES Grant

MASTER CONTRACTS FISCAL IMPACT

MC-1415-015-KPWR Power 106. To provide DJ and All Star Basketball Game. Submitted by: Chino HS/Purchasing Duration of Agreement: February 6, 2015 – June 30, 2015

Contract Amount: No cost to school site or District Funding Source: N/A

MC-1415-016-Savannah Rose Carriages. To provide carriage for father/daughter dance photos. Submitted by: Chaparral ES/Purchasing Duration of Agreement: February 6, 2015 – June 30, 2017

Contract Amount: $350.00 Funding Source: PTA

APPROVED CONTRACT TO BE AMENDED AMENDMENT

DS-1415-002-M1-Pivot Learning Partners. To provide professional development services. Submitted by: Deputy Superintendent Duration of Agreement: December 1, 2014 – June 30, 2015 Original Agreement Board Approved: November 20, 2014

Amend contract amount to $132,000.00 Funding Source: Title I

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DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations SUBJECT: SURPLUS/OBSOLETE PROPERTY =================================================================== BACKGROUND The Board of Education recognizes that the District may own personal property which is unusable, obsolete, or no longer needed by the District. The Superintendent or designee shall arrange for the sale or disposal of District personal property in accordance with Board policy and the requirements of Education Code 17545. Lists of surplus items are emailed to the Facilities/Planning Department to be placed on an upcoming Board agenda. After Board approval, items may be picked up by District warehouse or a liquidation company for public auction. Proceeds of the sale are deposited into the General Fund.

Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education declare the District property surplus/obsolete and authorize staff to sell/dispose of said property. FISCAL IMPACT Increase to the General Fund from proceeds of sale. WMJ:GJS:ljt

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CHINO VALLEY UNIFIED SCHOOL DISTRICT SURPLUS/OBSOLETE PROPERTY

February 5, 2015

DESCRIPTION BRAND I.D./SERIAL DEPT/SITE Pre-Amp TOA 07H87-05212 Adult School Desktop Dell 30259/4T30BK1 Child Dev. Desktop Dell 34752/BKQZDP1 Deputy Supt. Desktop CBS 21449/28805 Lang. Assessment Desktop CBS 21541/28828 Lang. Assessment Desktop CBS 21450/28806 Lang. Assessment Desktop Dell 23904/8RGY9C1 Lang. Assessment Desktop CBS 19719/27853 Maintenance Desktop Dell 29207/2DHHTH1 Nutrition Services Desktop Dell 29205/4DHHTH1 Nutrition Services Desktop Dell 24572/5QTMWC1 Nutrition Services Desktop Dell 24573/BQTMWC1 Nutrition Services Desktop Dell 24571/7TPMWC1 Nutrition Services Master Play Rushworks 23382/072606 PDC/Technology Desktop CBS 22221/29294 Technology Desktop Dell 24249/DLYDPC1 Technology Desktop Dell 23545/1RCCMB1 Technology Desktop CBS 28810/21435 Technology Laptop Dell HVPNZF1 Technology Desktop Dell 32236/2JY0Q91 Technology Laptop Dell 27154/8B6KXF1 Technology Printer Xerox MXV098041 Technology Printer HP CNB2R02023 Technology Printer Xerox 37019/USGZ185534 Technology Computer Dell 29314/JY3RYH1 Technology Computer Dell 24450/4J83TC1 Technology Computer Dell 25893/5FYRWD1 Technology Computer Dell 27593/C3JS4G1 Technology Desktop Dell 26089/253DWD1 Technology Desktop Dell 24562/FH1FWC1 Technology Desktop Dell 24539/6FB4WC1 Technology Desktop Dell 24093DRSNLC1 Technology Desktop Dell 29423/C2YD9F1 Technology Desktop Dell 24559/942PWC1 Technology Desktop Dell 24479/B5YZTC1 Technology Desktop Dell 24039/55F3KC1 Technology Laptop Dell 28893/DTSP4H1 Technology Laptop Dell 29943/2G2KXG1 Technology

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DESCRIPTION BRAND I.D./SERIAL DEPT/SITE Laptop Dell 24316/F09XRC1 Technology Laptop Dell 24779/8SXR2D1 Technology Laptop Del 26650/9N6FWD1 Technology eMac Apple G85387NHTDN Technology 1990 Pickup C30 Chevy #155 1GBHR34NOKJ106059 Transportation 1986 Pickup F150 Ford #146 1FTCF15Y9GPA97863 Transportation 2006 Charger Dodge #240 2B3KA43H56H504922 Transportation 1977 Ford LN600 Ford #259 N60EVZ08103 Transportation 2000 White Astro Van Chevy #573 1GNDM19W5YB174639 Transportation 2003 Green Astro Van Chevy #574 1GNDM1963B123300 Transportation Gator John Deere #314 MOHP4GX034842 Transportation Flat Cart Taylor Dunn EC 026 Transportation Trailer N/A 326225 Transportation Air Compressor 202 805 33 u 74102 Transportation Laptops (112) Dell Pro Various Borba ES Laptops (2) Dell Latitude Various Borba ES Desktop Dell 26447/BJV30F1 Country Springs ES Laptop Dell 28352/2X5HCG1 Eagle Canyon ES Laptop Dell 26638/9B6FWD1 Gird ES Computer Apple 19628 Glenmeade ES Computer Stands (35) N/A N/A Glenmeade ES Computer Cords (50) N/A N/A Glenmeade ES Router N/A 37014 Glenmeade ES Laptop Dell 40978/1KHQYW1 Hidden Trails ES Laptop Dell 40978/1HKQYW1 Hidden Trails ES Desktop Dell 28970/3WQX5H1 Litel ES Desktop Dell 28967/51RX5H1 Litel ES Desktop Dell 27581/C42D4G1 Litel ES Desktop Dell 27160/7KGLXF1 Litel ES Desktop Dell CTP4NB1 Litel ES Desktop Dell 30942/JRDX2F1 Litel ES Printer HP CNG9C7M09C Newman ES Desktop Dell 29508/JXHKLJ1 Oak Ridge ES Switch 3Com4400-48pt L6EV3EA2E7140 Walnut ES Computer Dell 22187 Wickman ES Computer Dell 28858 Wickman ES Computer Dell 24208 Wickman ES Computer Dell 28860 Wickman ES Computer Dell 28861 Wickman ES Computer Dell 28862 Wickman ES Computer Dell 28859 Wickman ES

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DESCRIPTION BRAND I.D./SERIAL DEPT/SITE Computer Dell 80045-470-007-422 Wickman ES Computer CBS 17956 Wickman ES Computer HP USW32109DN Wickman ES Computer HP 6X33KN97L3NP Wickman ES Computer HP 6X33KN1213X3 Wickman ES Computer HP N/A Wickman ES eMac Apple 17473 Wickman ES iBook G4 Apple 21416 Wickman ES Keyboard Apple KY3160ER8PA3B Wickman ES Laptop Dell J3P2KXG1 Wickman ES Laptop Dell FP2KXG1 Wickman ES Laptop Dell 28775 Wickman ES Laptop Dell 18003 Wickman ES MacBook Apple 24799 Wickman ES MacBook Apple 24800 Wickman ES MacBook Apple 24801 Wickman ES MacBook Apple 24812 Wickman ES MacBook Apple 24838 Wickman ES Monitor Dell OC730C-76123-071-1366 Wickman ES Projector Epson 32373 Wickman ES Scanner Epson JW8W043206 Wickman ES Scanner Epson JW8W043184 Wickman ES Computer Dell 22448/HZZ5M91 Townsend JHS Computer Dell 31019/80X4TK1 Townsend JHS Computer Dell 25198/4LWYCD1 Townsend JHS Computer Dell BT3VBK1 Townsend JHS Computer Dell 25194/4lWYCD1 Townsend JHS Computer Dell 9PC4TK Townsend JHS Computer Dell DZTX4G1 Townsend JHS Computer Dell 24569/6QTMWC1 Townsend JHS Choral Risers (14) N/A (Broken) N/A Ayala HS Tables-8’ Metal (2) N/A N/A Ayala HS Laptop Apple W8732901Z5W Chino Hills HS eMac Apple 19478/G84183V5PP0 Don Lugo HS

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DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations Michael J. Chapko, Director, Maintenance, Operations, and Construction SUBJECT: REVISED CHANGE ORDERS AND NOTICE OF COMPLETION FOR

BID 13-14-11, PORTABLE CLASSROOM SITE WORK AT CHAPARRAL ES AND RHODES ES

===================================================================

BACKGROUND On June 26, 2014, the Board of Education awarded Bid 13-14-11, Portable Classroom Site Work at Chaparral ES and Rhodes ES, to Hoss Construction. On January 15, 2015, the Board approved change orders to the bid contract and the Notice of Completion. However, the change orders required additional revisions to accurately reflect the original bid form. The revised change orders are as follows:

Change Order Contractor Amount 1 – Chaparral ES Hoss Construction $2,500.00

Bid Amount: $73,000.00 Revised Total Project Amount: $75,500.00

The Chaparral ES change order results in a net increase of $2,500.00 to the construction cost and no change in contract time. The revised total project cost, including the change order, is $75,500.00.

Change Order Contractor Amount 1 – Rhodes ES Hoss Construction ($27,988.62)

Bid Amount: $289,000.00 Revised Total Project Amount: $261,011.38

The Rhodes ES change order results in a net decrease of $27,988.62 to the construction cost and no change in contract time. The revised total project cost, including the change order, is $261,011.38.

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All contracted work was completed on August 18, 2014. Contract summary for each site is provided below.

Chaparral ES Original Bid

Amount Approved

Change Orders Total

Contract 5% Retention

Amount $73,000.00 $2,500.00 $75,500.00 $3,775.00

Rhodes ES

Original Bid Amount

Approved Change Orders

Total Contract

5% Retention Amount

$289,000.00 ($27,988.62) $261,011.38 $13,050.57 Documentation indicating satisfactory completion and compliance with specification and Division of the State Architect (DSA) requirements has been obtained from the following individuals: Tom Mackessy, Principal, Chaparral ES Susan Alaniz, Acting Principal, Rhodes ES Susanto Agustiadi, WLC Architects Dante Garcia, Vanir Construction Management Jason James, DSA Inspector of Record Bill Childress, Construction Coordinator, Maintenance, Operations, and Construction Michael J. Chapko, Director, Maintenance, Operations, and Construction Staff recommends approval of the Notice of Completion for this bid. The final retention payment of 5% of the value of work done under this contract shall be made 35 days after the Notice of Completion is recorded with the County Recorder. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve the revised change orders and Notice of Completion for Bid 13-14-11, Portable Classroom Site Work at Chaparral ES and Rhodes ES. FISCAL IMPACT ($25,488.62) to Capital Facilities Fund 25. WMJ:GJS:MJC:ljt

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FROM: Wayne M. Joseph, Superintendent

PREPARED BY: Grace Park, Ed.D., Assistant Superintendent, Human Resources Lea Fellows, Director, Human Resources Richard Rideout, Director, Human Resources

SUBJECT: CERTIFICATED/CLASSIFIED PERSONNEL ITEMS

===================================================================

BACKGROUND

Board approval of personnel transactions is required by Board Bylaw 9324 Bylaws of the Board - Minutes and Recordings and Education Code 35163. Included are new hires based on need, which includes replacements, growth, and class size reduction.


RECOMMENDATION

It is recommended the Board of Education approve/ratify the certificated/classified personnel items.

FISCAL IMPACT

All personnel assignments are within the approved staffing ratio for the appropriate school year budget.

WMJ:GP:LF:RR:jaf

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CERTIFICATED PERSONNEL NAME POSITION LOCATION EFFECTIVE DATE APPOINTMENT – EXTRA DUTY HUTSON, Lauren (NBM) Band (B) Woodcrest JHS 02/06/2015 JACKSON, Michael (NBM) Band (B) Woodcrest JHS 02/06/2015 WICKS, Jonathan (NBM) Band (B) Woodcrest JHS 02/06/2015 BARD, Gregory (NBM) Softball (B) Ayala HS 02/06/2015 DIMARCO, Tonino (NBM) Track (GF) Ayala HS 02/06/2015 PARKS, Ryan (NBM) Track (B) Ayala HS 02/06/2015 BROOKS, Lorna (NBM) Softball (B) Chino HS 02/06/2015 ESQUIVEL, Vanessa (NBM) Track & Field (B) Chino HS 02/06/2015 VANEMBRICQS, Alexandra Girls Basketball (GF) Chino HS 02/06/2015 CHANG, Jin (NBM) Swimming (GF) Chino Hills HS 02/06/2015 DAMON, Kristin (NBM) Girls Soccer (GF) Chino Hills HS 02/06/2015 GONZALEZ, Oswaldo (NBM) Baseball (B) Chino Hills HS 02/06/2015 GUSMAN, Stephen (NBM) Swimming (GF) Chino Hills HS 02/06/2015 MELCHOR, Andrew (NBM) Baseball (B) Chino Hills HS 02/06/2015 REEL, Andrew (NBM) Wrestling (B) Chino Hills HS 02/06/2015 STANFORD, Ronald Swimming (GF) Chino Hills HS 02/06/2015 STANFORD, Summer (NBM) Swimming (B) Chino Hills HS 02/06/2015 WINTON, Bryce (NBM) Girls Water Polo (B) Chino Hills HS 02/06/2015 WINTON, Bryce (NBM) Swimming (B) Chino Hills HS 02/06/2015 ABEL, Jeffrey Baseball (GF) Don Lugo HS 02/06/2015 MAKOROW, Scott (NBM) Baseball (B) Don Lugo HS 02/06/2015 MARCOS, Joseph Baseball (GF) Don Lugo HS 02/06/2015 MCKEE, Herb (NBM) Baseball (GF) Don Lugo HS 02/06/2015 SINCLAIR, Timothy T. (NBM) Baseball (GF) Don Lugo HS 02/06/2015 VILLINES, Richard (NBM) Baseball (GF) Don Lugo HS 02/06/2015 APPOINTMENT OF CERTIFICATED SUBSTITUTES EFFECTIVE AUGUST 15, 2014, THROUGH JUNE 30, 2015 BARTHOLIO, Carol BUTLER, Carolina CERVANTES, Michael FOSS, Leann HARBAUGH, John HARRISON, Valentino KAITZ, Jared LAFONTAINE, Ariel LIBAO, Alan MORENO, Elizabeth

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CERTIFICATED PERSONNEL (cont.) NAME POSITION LOCATION EFFECTIVE DATE APPOINTMENT OF CERTIFICATED SUBSTITUTES EFFECTIVE AUGUST 15, 2014, THROUGH JUNE 30, 2015 (cont.) RICH, Heather TAELEIFI, Malosi TRONSKE, Nicole

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CLASSIFIED PERSONNEL NAME POSITION LOCATION EFFECTIVE DATE HIRED AT THE APPROPRIATE PLACEMENT ON THE CLASSIFIED MANAGEMENT SALARY SCHEDULE PROMOTION KLEINJAN, Carla FROM: Energy/Resource

Conservation Tech. (GF) 8 hrs./261 contract days

Maintenance 02/06/2015

TO: Sustainability Coordinator (GF) 8 hrs./261 contract days

Maintenance

HIRED AT THE APPROPRIATE PLACEMENT ON THE CLASSIFIED SALARY SCHEDULE APPOINTMENT KENT, Brittany IA/Sped./RSP (SELPA/GF) Borba ES 02/06/2015 SALAZAR, Valeri IA/Sped./RSP (SELPA/GF) Borba ES 02/06/2015 FORD, Akacia Athletic Trainer (GF) Chino Hills HS 02/06/2015 MOLINA, Alejandro Security Person (GF) Don Lugo HS 02/06/2015 CHANGE IN ASSIGNMENT ROJAS, Joseph FROM: Custodian I (GF)

3 hrs./261 contract days Custodian I (GF)

1 hr./261 contract days Custodian I (GF)

4 hrs./261 contract days

Adult School Children’s Center Health Services

02/06/2015

TO: Custodian I (GF)

8 hrs./261 contract days Briggs K-8

SORIANO, Silvia FROM: IA/Biling.-Bilit. (C)

3.0 hrs./181 work days Dickey ES 02/06/2015

TO: IA/Biling.-Bilit. (C)

6.0 hrs./181 work days Dickey ES

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CLASSIFIED PERSONNEL (cont.) NAME POSITION LOCATION EFFECTIVE DATE CHANGE IN ASSIGNMENT (cont.) HALL, David FROM: Warehouse

Delivery Worker (GF)

8 hrs./180 work days

Warehouse 02/06/2015

TO: Warehouse Delivery Worker (GF)

8 hrs./261 contract days

Warehouse

RESIGNATION HARRIS, Cejae IA/Sped./SH (SELPA/GF) Woodcrest JHS 01/23/2015 KOENKE, Brittany Occupational Therapist

(SELPA/GF) Special Ed. 01/01/2015

CHAVEZ, Veronica Bus Driver (GF) Transportation 01/28/2015 RETIREMENT SWANSON, Cindy (20 years of service)

Purchasing Clerk III (GF) Purchasing 02/26/2015

APPOINTMENT OF SHORT TERM EMPLOYEES EFFECTIVE DECEMBER 12, 2014, THROUGH JUNE 30, 2015 DROOG, Lisa IA/Sped./SH Borba ES NEAL, Nicole IA/Sped./SH Butterfield Ranch ES STAUF, Karen IA/Sped./SH Butterfield Ranch ES VALDEZ, Denise IA/Sped./SH Cattle ES VITTA, Colleen IA/Sped./SH Chaparral ES BIGGS, Chelsea IA/Sped./SH Cortez ES WAKE, Alyssa IA/Sped./SH Cortez ES ANGEL-GILLIARD, Nicholas IA/Sped./SH Country Springs ES KENT, Brittany IA/Sped./SH Country Springs ES MILVERSTED, Dana IA/Sped./SH Eagle Canyon ES MURRAY, Marissa IA/Sped./SH Eagle Canyon ES SABUHA, Syeda IA/Sped./SH Eagle Canyon ES PLUMA, Valerie IA/Sped./SH Hidden Trails ES ARRISON, Shannon IA/Sped./SH Liberty ES YAMAS ALONZO, Andrea IA/Sped./SH Liberty ES GONZALEZ, Martin IA/Sped./SH Litel ES MACANAS, Maileen IA/Sped./SH Litel ES TBD IA/Sped./SH Litel ES

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CLASSIFIED PERSONNEL (cont.) NAME POSITION LOCATION EFFECTIVE DATE APPOINTMENT OF SHORT TERM EMPLOYEES EFFECTIVE DECEMBER 12, 2014, THROUGH JUNE 30, 2015 (cont.) DIAZ, Diana IA/Sped./SH Marshall ES VINES, Jennet IA/Sped./SH Oak Ridge ES SACCONE, Dana IA/Sped./SH Rhodes ES SHELLEY, Ann IA/Sped./SH Rhodes ES HAWKINS, Alissa IA/Sped./SH Rolling Ridge ES ORNELAS, Victoria IA/Sped./SH Rolling Ridge ES WESTERN, Diana IA/Sped./SH Rolling Ridge ES STOUTE, Brenda IA/Sped./SH Walnut ES RAMAN, Padma IA/Sped./SH Wickman ES DAVISON, Donna IA/Sped./SH Cal Aero K-8 GRIJALVA, Jonathan IA/Sped./SH Cal Aero K-8 HILL, Kimberly IA/Sped./SH Cal Aero K-8 BALLESTEROS, Venus IA/Sped./SH Canyon Hills JHS JONES, Marsha IA/Sped./SH Canyon Hills JHS MARTINEZ, Esther IA/Sped./SH Canyon Hills JHS SCHWARTZMEYER, Nanette IA/Sped./SH Canyon Hills JHS KAPLAN, Nicholas IA/Sped./SH Ramona JHS AUERBACH, Janine IA/Sped./SH Townsend JHS HERRERA, Susana IA/Sped./SH Townsend JHS PEREZ, Ranelle IA/Sped./SH Townsend JHS REYNOSA, Rhonda IA/Sped./SH Townsend JHS VAKA, Nancy IA/Sped./SH Townsend JHS BOYER, Deanna IA/Sped./SH Ayala HS PERDOMO, Devin IA/Sped./SH Ayala HS BALLESTEROS, Venus IA/Sped./SH Chino HS BUTLER, Danielle IA/Sped./SH Chino HS CRUMP, Laura IA/Sped./SH Chino HS AGUILERA, Gabriel IA/Sped./SH Chino Hills HS BAYONA, Karen IA/Sped./SH Chino Hills HS CORREA, Lucia IA/Sped./SH Chino Hills HS GOMEZ, Jimmy IA/Sped./SH Chino Hills HS HOPKINS, Cheryl IA/Sped./SH Chino Hills HS GONZALEZ, Byron IA/Sped./SH Don Lugo HS HALCROMB, Christopher IA/Sped./SH Don Lugo HS YRIARTE, Lydia IA/Sped./SH Don Lugo HS BARIOS, Thelma Noemi Typist Clerk I – ESY Special Education

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CLASSIFIED PERSONNEL (cont.) NAME POSITION LOCATION EFFECTIVE DATE APPOINTMENT OF SHORT TERM EMPLOYEES EFFECTIVE DECEMBER 12, 2014, THROUGH JUNE 30, 2015 (cont.) FLORES, Rosa IA/Sped./SH Special Education BOVI, Shirley IA/Sped./SH Special Education CONTRERAS, Esmeralda Bilingual Typist Clerk I Student Support Svs. APPOINTMENT OF CLASSIFIED SUBSTITUTES EFFECTIVE JULY 1, 2014, THROUGH JUNE 30, 2015 HIGURA, Ana HOFF, Christina HOLIDAY, Joy RODRIGUEZ, Aarika RODRIGUEZ, Araceli SEKI, Margaret

(504) = Federal Law for Individuals with Handicaps (ACE) = Ace Driving School (ASB) = Associated Student Body (ASF) = Adult School Funded (ATE) = Alternative to Expulsion (B) = Booster Club (BTSA) = Beginning Teacher Support & Assessment (C) = Categorically Funded (CAHSEE)= California High School Exit Exam (CC) = Children’s Center (Marshall) (CDF) = Child Development Fund (CSR) = Class Size Reduction (CVLA) = Chino Valley Learning Academy (E-rate) = Discount Reimbursements for Telecom. (G) = Grant Funded (GF) = General Fund (HBE) = Home Base Education (LCAP) = Local Control and Accountability Plan (MM) = Measure M – Fund 21 (MAA) = Medi-Cal Administrative Activities (MH) = Mental Health – Special Ed. (NBM) = Non-Bargaining Member (ND) = Neglected and Delinquent (NS) = Nutrition Services Budget (OPPR) = Opportunity Program (PFA) = Parent Faculty Association (R) = Restricted (ROP) = Regional Occupation Program (SAT) = Saturday School (SB813) = Medi-Cal Admin. Activities Entity Fund (SELPA) = Special Education Local Plan Area (SOAR) = Students on a Rise (SPEC) = Spectrum Schools

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CLASSIFIED PERSONNEL (cont.) (SS) = Summer School (SWAS) = School within a School (VA) = Virtual Academy (WIA) = Workforce Investment Act

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DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Grace Park, Ed.D., Assistant Superintendent, Human Resources Daniel P. Mellon, ARM-P, Director, Risk Management and Human

Resources SUBJECT: REJECTION OF CLAIM ==================================================================== BACKGROUND Claim 15-01-01 submitted on January 7, 2015, by Denise DeLoria, a teacher, at Cattle ES. Claimant alleges that her vehicle sustained damage after a gate swung into the side of the vehicle while parked in the school site parking lot. Claimant seeks reimbursement for vehicle damage in the amount of $587.54. The Board is requested to reject the claim against the District to allow the insurance carriers to investigate the merits of the claim and make a recommendation regarding disposition. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education reject the claim and refer it to the District’s insurance adjuster. FISCAL IMPACT Unknown at present. WMJ:GP:DPM:lag

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DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Grace Park Ed.D., Assistant Superintendent, Human Resources Lea Fellows, Director, Human Resources Richard Rideout, Director, Human Resources SUBJECT: REVISION OF BOARD POLICY 4315 PERSONNEL –

EVALUATION/SUPERVISION ================================================================== BACKGROUND Board policies, administrative regulations, and bylaws of the Board are routinely developed and revised as a result of changes in law, mandates, federal regulations, and current practice. Board Policy 4315 Personnel – Evaluation/Supervision is being revised to reflect updated laws and current District practice. This agenda item was presented to the Board of Education on January 15, 2015, for information. New language is provided in UPPER CASE while old language to be deleted is lined through. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve the revision of Board Policy 4315 Personnel – Evaluation/Supervision. FISCAL IMPACT None. WMJ:GP:LF:RR:jaf

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Management, Supervisory and Confidential BP 4315(a) Personnel Evaluation/Supervision THE BOARD OF EDUCATION BELIEVES THAT REGULAR, COMPREHENSIVE EVALUATIONS DESIGNED TO HOLD ADMINISTRATIVE AND SUPERVISORY STAFF ACCOUNTABLE FOR THEIR PERFORMANCE ARE KEY TO IMPROVING THEIR INSTRUCTIONAL LEADERSHIP AND MANAGEMENT SKILLS. EVALUATIONS SHALL BE LINKED TO THE DISTRICT’S VISION AND GOALS AND SCHOOL IMPROVEMENT PLANS. (cf. 0000 - Vision) (cf. 0200 - Goals for the School District) (cf. 0460 - Local Control and Accountability Plan) (cf. 0500 - Accountability) (cf. 2140 - Evaluation of the Superintendent) (cf. 4300 - Management, Supervisory and Confidential Personnel) EVALUATIONS SHALL BE USED TO RECOGNIZE THE EXEMPLARY SKILLS AND ACCOMPLISHMENTS OF ADMINISTRATIVE AND SUPERVISORY EMPLOYEES, SERVE AS A CRITERION FOR CONTRACT RENEWALS, AND IDENTIFY AREAS NEEDING IMPROVEMENT. WHEN THE EVALUATION INDICATES AREAS NEEDING IMPROVEMENT, THE BOARD EXPECTS EMPLOYEES TO TAKE THE INITIATIVE TO IMPROVE THEIR PERFORMANCE AND FOR THEIR SUPERVISORS TO ASSIST THEM IN OBTAINING NEEDED JOB SKILLS. (cf. 4331 - Staff Development) ADMINISTRATIVE AND SUPERVISORY EMPLOYEES SHALL BE EVALUATED IN ACCORDANCE WITH PROVISIONS OF EMPLOYEE CONTRACTS AND/OR DISTRICT ESTABLISHED PROCEDURES AS APPROPRIATE. (cf. 4312.1 - Contracts) THE SUPERINTENDENT OR DESIGNEE SHALL MAKE WRITTEN EVALUATION PROCEDURES AVAILABLE TO ALL ADMINISTRATIVE AND SUPERVISORY EMPLOYEES. (cf. 4112.9 - Employee Notifications) AN EMPLOYEE SHALL BE EVALUATED ANNUALLY FOR THE FIRST AND SECOND YEARS OF EMPLOYMENT AS AN ADMINISTRATOR OR SUPERVISOR IN THE DISTRICT, AND AT LEAST EVERY TWO YEARS THEREAFTER, UNLESS OTHERWISE PROVIDED FOR IN AN EMPLOYEE CONTRACT. EVALUATIONS MAY OCCUR BETWEEN SCHEDULED PERIODS AT THE REQUEST OF THE EMPLOYEE, HIS/HER SUPERVISOR, OR THE SUPERINTENDENT OR DESIGNEE.

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BP 4315(b) Evaluation/Supervision (cont.) THE SUPERINTENDENT OR DESIGNEE SHALL ESTABLISH CLEAR, OBJECTIVE CRITERIA FOR EVALUATION BASED ON THE JOB RESPONSIBILITIES OF EACH ADMINISTRATIVE OR SUPERVISORY POSITION. EVALUATION CRITERIA FOR CERTIFICATED SCHOOL SITE ADMINISTRATORS MAY BE BASED ON THE CALIFORNIA PROFESSIONAL STANDARDS FOR EDUCATIONAL LEADERS (CPSEL) AND ALSO MAY INCLUDE, BUT NOT BE LIMITED TO, EVIDENCE OF: (EDUCATION CODE 44671) 1. ACADEMIC GROWTH OF STUDENTS, BASED ON MULTIPLE MEASURES WHICH MAY INCLUDE STUDENT WORK AS WELL AS STUDENT AND SCHOOL LONGITUDINAL DATA THAT DEMONSTRATE ACADEMIC GROWTH OVER TIME

ASSESSMENTS USED FOR THIS PURPOSE SHALL BE VALID AND RELIABLE AND USED FOR THE INTENDED PURPOSES AND FOR THE APPROPRIATE STUDENT POPULATIONS. LOCAL AND STATE ACADEMIC ASSESSMENTS MAY INCLUDE, BUT ARE NOT LIMITED TO, STATE STANDARDIZED ASSESSMENTS AND FORMATIVE, SUMMATIVE, BENCHMARK, END-OF-CHAPTER, END-OF-COURSE, ADVANCED PLACEMENT, INTERNATIONAL BACCALAUREATE, COLLEGE ENTRANCE, AND PERFORMANCE ASSESSMENTS.

(cf. 6162.5 - Student Assessment) (cf. 6162.51 - Standardized Testing and Report Program) 2. EFFECTIVE AND COMPREHENSIVE TEACHER EVALUATIONS, INCLUDING, BUT NOT LIMITED TO, CURRICULAR AND MANAGEMENT LEADERSHIP, ONGOING PROFESSIONAL DEVELOPMENT, TEACHER-PRINCIPAL TEAMWORK, AND PROFESSIONAL LEARNING COMMUNITIES 3. CULTURALLY RESPONSIVE INSTRUCTIONAL STRATEGIES TO ADDRESS AND ELIMINATE THE ACHIEVEMENT GAP 4. THE ABILITY TO ANALYZE QUALITY INSTRUCTIONAL STRATEGIES AND PROVIDE EFFECTIVE FEEDBACK THAT LEADS TO INSTRUCTIONAL IMPROVEMENT 5. HIGH EXPECTATIONS FOR ALL STUDENTS AND LEADERSHIP TO ENSURE ACTIVE STUDENT ENGAGEMENT AND LEARNING

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BP 4315(c) Evaluation/Supervision (cont.) 6. COLLABORATIVE PROFESSIONAL PRACTICES FOR IMPROVING INSTRUCTIONAL STRATEGIES 7. EFFECTIVE SCHOOL MANAGEMENT, INCLUDING PERSONNEL AND RESOURCE MANAGEMENT, ORGANIZATIONAL LEADERSHIP, SOUND FISCAL PRACTICES, A SAFE CAMPUS ENVIRONMENT, AND APPROPRIATE STUDENT BEHAVIOR 8. MEANINGFUL SELF-ASSESSMENT TO IMPROVE AS A PROFESSIONAL EDUCATOR, WHICH MAY INCLUDE, BUT NOT BE LIMITED TO, A SELF- ASSESSMENT BASED ON THE CPSEL AND THE IDENTIFICATION OF AREAS OF STRENGTHS AND AREAS FOR PROFESSIONAL GROWTH TO ENGAGE IN ACTIVITIES TO FOSTER PROFESSIONAL GROWTH 9. CONSISTENT AND EFFECTIVE RELATIONSHIPS WITH STUDENTS, PARENTS/GUARDIANS, TEACHERS, STAFF, AND OTHER ADMINISTRATORS (cf. 4119.21/4219.21/4319.21 - Professional Standards) THE EVALUATION SHALL BE DATED AND SIGNED BY THE EMPLOYEE AND EVALUATOR. THE EMPLOYEE MAY RESPOND IN WRITING TO THE EVALUATION WITHIN TEN (10) DAYS AFTER RECEIVING A COPY OF THE EVALUATION. THE RESPONSE SHALL BE ATTACHED TO THE EVALUATION AND PLACED IN THE EMPLOYEE’S PERSONNEL FILE. (cf. 4112.6/421.6/4312.6 - Personnel Records) The evaluation shall recognize the worth and needs of the individual in the total working environment and shall provide direction toward the improvement of his/her effectiveness. Formal management evaluations shall be recorded in writing on a form prescribed by the Superintendent and conducted in conformance with law. The evaluation shall include recommendations for improvement if needed. Assistance shall be provided by the district to this end. Classified Management Employees Classified management personnel will be evaluated according to the procedures developed by the Superintendent or designee and approved by the Board. The evaluation shall include recommendations for improvement if needed. Assistance shall be provided by the district to this end.

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BP 4315(d) Evaluation/Supervision (cont.) Confidential Personnel The Superintendent or designee shall develop appropriate procedures for the evaluation of confidential personnel. Evaluations shall be administered in the same manner and time schedule as classified employees who have similar but nonconfidential positions with the district. Legal Reference: EDUCATION CODE 35171 Availability of rules and regulations for evaluation of performance 44660-44665 Evaluation and assessment of performance of certificated employees 44670-44671 Principal evaluation 45113 Rules and regulations for the classified service in districts not incorporating the merit system GOVERNMENT CODE 3540.1 Meeting and negotiating in public educational employment, definitions 3543.2 Scope of representation 3545 Determination of bargaining units Management Resources: COMMISSION ON TEACHER CREDENTIALING PUBLICATIONS California Professional Standards for Educational Leaders WEBSITES California School Boards Association: www.csba.org Association of California School Administrators: www.acsa.org California Department of Education: www.cde.ca.gov Commission on Teacher Credentialing: www.ctc.ca.gov Chino Valley Unified School District Policy adopted: November 16, 1995 REVISED:

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http://www.csba.org/

http://www.cde.ca.gov/



DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Grace Park, Ed.D., Assistant Superintendent, Human Resources Lea Fellows, Director, Human Resources Richard Rideout, Director, Human Resources SUBJECT: NEW JOB DESCRIPTION FOR BILINGUAL (DESIGNATED

LANGUAGE) ADMINISTRATIVE SECRETARY I ================================================================== BACKGROUND Job descriptions are a statement of duties, qualifications, and responsibilities associated with a particular job. It is a matter of standard practice to modify and/or create job descriptions as new positions become necessary, jobs evolve, and responsibilities and duties change. Additionally, changes in organizational structure, student needs, and other factors require the creation of new positions to support the District’s mission of increased student achievement. It is recommended this job description was created to better serve the goals and objectives of the District as they relate to educational and instructional achievement. The District has consulted with the California School Employees Association on the job description as required. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education: a) Approve the job description for Bilingual (Designated Language) Administrative

Secretary I, and b) Authorize the creation of a Bilingual (Designated Language) Administrative

Secretary I position. FISCAL IMPACT A salary of $52,116.00, fringe benefits of $9,422.00, and statutory benefits of 21.771% for classified to the General Fund. WMJ:GP:LF:RR:jaf

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CHINO VALLEY UNIFIED SCHOOL DISTRICT RANGE 42

BILINGUAL (DESIGNATED LANGUAGE) ADMINISTRATIVE SECRETARY I

DEFINITION: UNDER MINIMAL SUPERVISION, SERVES AS SECRETARY TO AN ADMINISTRATOR. DISTINGUISHING CHARACTERISTICS: POSITIONS IN THE CLASS OF ADMINISTRATIVE SECRETARY I SERVE AT THE DISTRICT OFFICE LEVEL. THIS POSITION RELIEVES THE ADMINISTRATOR OF ROUTINE ADMINISTRATIVE AND COMPLEX CLERICAL TASKS. THIS POSITION DIFFERS FROM THAT OF AN ADMINISTRATIVE SECRETARY I AS THE ASSIGNMENT INCLUDES INTERPRETING IN A LANGUAGE OTHER THAN ENGLISH ORALLY OR IN WRITING. INDIVIDUALS SERVING IN THIS POSITION ARE DIFFERENTIATED FROM THE ADMINISTRATIVE SECRETARY I (CONFIDENTIAL) IN THAT THEY HAVE NO DEALINGS WITH EMPLOYEE-EMPLOYER RELATIONS (NEGOTIATIONS). OCCUPATIONAL GROUP CLASSIFIED (CLERICAL) EXAMPLES OF DUTIES DUTIES MAY INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING: 1. PREPARES WRITTEN TRANSLATIONS OF SCHOOL OR DISTRICT

AUTHORIZED MATERIAL FROM ENGLISH TO A DESIGNATED SECOND LANGUAGE. (E)

2. ASSISTS STAFF IN COMMUNICATING ORALLY WITH NON-ENGLISH

SPEAKING STUDENTS AND COMMUNITY MEMBERS AND/ OR AGENCIES. (E)

3. ORGANIZES THE ACTIVITIES OF THE ADMINISTRATOR AND/OR OTHER

DISTRICT STAFF RELATED TO FUNCTIONS OF ASSIGNED OFFICE AND COORDINATES WITH VARIOUS OTHER OFFICES/DEPARTMENTS.

4. SERVES AS SECRETARY TO THE ADMINISTRATOR; SCHEDULES

APPOINTMENTS; SCREENS CALLS, VISITORS AND MAIL; DISTRIBUTES MAIL AS NECESSARY; INDEPENDENTLY COMPOSES ANSWERS TO CORRESPONDENCE; TYPES FROM ORAL DIRECTION AND ROUGH DRAFTS A VARIETY OF MATERIALS, SUCH AS LETTERS, MEMORANDA, REPORTS AND FORMS; MAINTAINS A WIDE VARIETY OF FILES

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BILINGUAL ADMINISTRATIVE SECRETARY I (cont.) Page 2 INCLUDING MATERIALS OF CONFIDENTIAL OR SENSITIVE NATURE; MAINTAINS CALENDAR FOR THE ADMINISTRATOR. (E)

5. ATTENDS MEETINGS, TRANSLATES, TAKES AND/OR TRANSCRIBES

DICTATION FROM NOTES AND/OR DIGITAL RECORDING MACHINES, PREPARES MINUTES OF SUCH MEETINGS AND DISTRIBUTES MINUTES TO PARTICIPANTS, AS REQUIRED. (E)

6. SERVES AS A LIAISON TO THE PUBLIC ON THE TELEPHONE AND IN

PERSON BY PROVIDING A WIDE VARIETY OF INFORMATION REGARDING DISTRICT POLICY; ASSESSES AND DEALS WITH OFFICE ISSUES THAT MAY ARISE IN DAILY OPERATIONS. (E)

7. ASSISTS THE ADMINISTRATOR IN THE DEVELOPMENT OF DEPARTMENT

AND VARIOUS PROGRAM BUDGETS; MONITORS DEPARTMENT EXPENDITURES; MAINTAINS RECORDS AND PROCESSES BUDGET RELATED PAPERWORK; PROCESSES PAYROLL TIME SHEETS. (E)

8. DIRECTS THE WORK OF SUBORDINATE OFFICE CLERICAL STAFF. 9. COORDINATES AND SCHEDULES VARIOUS WORKSHOPS AND MAKES

TRAVEL ARRANGEMENTS FOR THE ADMINISTRATOR. 10. PREPARES AGENDA ITEMS FOR BOARD OF EDUCATION. (E) 11. ASSESSES NEEDS AND ORDERS SUPPLIES; PROCESSES ORDERS FOR

EQUIPMENT; MAINTAINS RECORDS AND FOLLOWS UP WITH THE PURCHASING DEPARTMENT, WAREHOUSE, AND BUSINESS OFFICE WHEN QUESTIONS AND PROBLEMS ARISE; PROCESSES SCHOOL SITE REQUESTS.

12. DESIGNS, TYPES, AND EDITS AWARDS, FLYERS, FORMS, HANDBOOKS

AND NEWSLETTERS. 13. UTILIZES COMPUTERS IN THE DAILY PERFORMANCE OF DUTIES AND

RESPONSIBILITIES. (E) 14. PERFORMS OTHER RELATED DUTIES AS ASSIGNED. (E) = ESSENTIAL FUNCTIONS

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BILINGUAL ADMINISTRATIVE SECRETARY I (cont.) Page 3 MINIMUM REQUIREMENTS KNOWLEDGE OF: - ENGLISH AND DESIGNATED SECOND LANGUAGE EQUIVALENT OF GENERAL, TECHNICAL, AND SUBJECT MATTER TERMS;

- OFFICE MANAGEMENT TECHNIQUES, FILING SYSTEMS, TELEPHONE TECHNIQUES, LETTER AND REPORT WRITING;

- COMPUTER APPLICATIONS INCLUDING WORD PROCESSING, DATA BASE, SPREADSHEET, DESKTOP PUBLISHING;

- BUSINESS MATH, PRINCIPLES OF ACCOUNTING, AND BUSINESS ENGLISH INCLUDING VOCABULARY, CORRECT GRAMMATICAL USAGE, PUNCTUATION, AND SPELLING;

- BUDGET PROCEDURES AND COMPOSITION; - CALIFORNIA EDUCATION CODE.

ABILITY TO:

- COMMUNICATE VERBALLY AND IN WRITING IN IDIOMATIC ENGLISH AND DESIGNATED SECOND LANGUAGE;

- ANALYZE, EXPLAIN; - EXERCISE GOOD JUDGMENT; - OPERATE A KEYBOARD AND TYPEWRITER AT 55 WPM; - LEARN, ORGANIZE, PRIORITIZE AND ADAPT; - APPLY RULES, REGULATIONS AND POLICIES RELATING TO

DEPARTMENT PROGRAMS; - ASSESS AND RESOLVE PROBLEMS; - OPERATE OFFICE MACHINES; - ESTABLISH AND MAINTAIN A COOPERATIVE AND EFFECTIVE

PROFESSIONAL RELATIONSHIP; - DEAL WITH SENSITIVE MATTERS APPROPRIATELY; - TAKE DICTATION USING ANY METHOD, AT A REASONABLE SPEED

DESIRABLE. EDUCATION/EXPERIENCE

- AT LEAST ONE YEAR SCHOOL DISTRICT EXPERIENCE HIGHLY DESIRABLE;

- EDUCATIONAL EQUIVALENT TO THE COMPLETION OF THE 12TH GRADE. A COMBINATION OF TRAINING AND EXPERIENCE MAY BE SUBSTITUTED FOR FORMAL EDUCATION;

- FOUR (4) YEARS OF RESPONSIBLE SECRETARIAL OR CLERICAL DUTIES;

- SUPPLEMENTAL TRAINING OR COURSE WORK IN THE SECRETARIAL/CLERICAL AREA DESIRABLE.

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BILINGUAL ADMINISTRATIVE SECRETARY I (CONT.) PAGE 4 - PAID OR VOLUNTEER EXPERIENCE WORKING WITH BILINGUAL

STUDENTS/COMMUNITY MEMBERS HIGHLY DESIRABLE. WORKING CONDITIONS

- A DISTRICT OFFICE ENVIRONMENT; - DEMANDING TIME LINES; - SUBJECT TO FREQUENT INTERRUPTIONS AND EXTENSIVE

CONTACT WITH THE STAFF AND PUBLIC. PHYSICAL ABILITIES

- BENDING AT THE WAIST AND REACHING TO RETRIEVE AND

MAINTAIN FILES AND RECORDS; - CARRYING, PUSHING, PULLING OR LIFTING LIGHT EQUIPMENT AND

SUPPLIES; - CLIMBING, OCCASIONAL USE OF STEP LADDERS; - DEXTERITY OF HANDS AND FINGERS TO OPERATE STANDARD

OFFICE EQUIPMENT; - HEARING AND SPEAKING TO EXCHANGE INFORMATION IN PERSON

AND ON THE TELEPHONE; - KNEELING, CROUCHING OR STOOPING; - REACHING OVERHEAD, ABOVE THE SHOULDERS AND

HORIZONTALLY; - VISUAL ABILITY TO READ, PREPARE/PROCESS DOCUMENTS, AND

TO MONITOR OFFICE ACTIVITIES; - SITTING AND/OR STANDING FOR EXTENDED PERIODS OF TIME; - MOBILITY.

HAZARDS

- SOME CONTACT WITH TOXIC MATERIALS; - EXTENDED VIEWING OF COMPUTER MONITOR;

- WORKING AROUND AND WITH OFFICE EQUIPMENT HAVING MOVING PARTS;

- EXPOSURE TO INDIVIDUALS WITH EXCESSIVE BODY ODOR; - MAY BE IN CONTACT WITH ABUSIVE OR UNCOOPERATIVE

INDIVIDUALS. BOARD APPROVED:

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FROM: Wayne M. Joseph, Superintendent

PREPARED BY: Grace Park, Ed.D., Assistant Superintendent, Human Resources Lea Fellows, Director, Human Resources Richard Rideout, Director, Human Resources

SUBJECT: NEW JOB DESCRIPTION FOR MULTI MEDIA COMMUNICATIONS SPECIALIST

==================================================================

BACKGROUND

Job descriptions are a statement of duties, qualifications, and responsibilities associated with a particular job. It is a matter of standard practice to modify and/or create job descriptions as new positions become necessary, jobs evolve, and responsibilities and duties change. Additionally, changes in organizational structure, student needs, and other factors require the creation of new positions to support the District’s mission of increased student achievement.

It is recommended this job description was created to better serve the goals and objectives of the District as they relate to educational and instructional achievement.

The District has consulted with the California School Employees Association on the job description as required.


RECOMMENDATION

It is recommended the Board of Education:

a) Approve the job description for a Multi Media Communications Specialist, andb) Authorize the creation of a Multi Media Communications Specialist position.

FISCAL IMPACT

A salary of $63,496.00, fringe benefits of $9,422.00, and statutory benefits of 21.771% for classified to the General Fund.

WMJ:GP:LF:RR:jaf

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CHINO VALLEY UNIFIED SCHOOL DISTRICT

RANGE 50 MULTI MEDIA COMMUNICATIONS SPECIALIST

DEFINITION

THE MULTI MEDIA COMMUNICATIONS SPECIALIST WILL ASSIST IN IMPLEMENTING THE COMMUNICATIONS PROGRAM AND SUPPORT COMMUNICATIONS WITHIN THE DISTRICT.

DISTINGUISHING CHARACTERISTICS

THE MULTI MEDIA COMMUNICATIONS SPECIALIST CARRIES OUT DAILY WRITING, EDITORIAL AND SOCIAL MEDIA ASSIGNMENTS IN ALIGNMENT WITH THE DISTRICT’S OVERALL STRATEGIC COMMUNICATIONS PLAN. THIS POSITION REPORTS TO THE DIRECTOR, COMMUNICATIONS.

OCCUPATIONAL GROUP

CLASSIFIED – TECHNICAL

EXAMPLES OF PRIMARY DUTIES AND RESPONSIBILITIES

DUTIES MAY INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING:

1. RESEARCH, WRITE, FACT-CHECK, EDIT, AND POST/PLACE ARTICLES/RELEASES REFLECTING PROGRAM OF WORK AT DISTRICT AS WELL AS EVENT PROMOTION. (E)

2. ASSIST IN DEVELOPING AND IMPLEMENTING SOCIAL MEDIA STRATEGIES, AND COORDINATE DAILY SOCIAL MEDIA POSTS ON APPROPRIATE CURRENT MULTI MEDIA PLATFORMS. (E)

3. MAINTAIN AND UPDATE THE NEWS SECTION OF THE DISTRICT WEBSITE, INCLUDING CONTENT, GRAPHIC LAYOUT AND LINKS. (E)

4. ASSIST IN PLANNING PRESENTATIONS AND STUDENT SHOWCASES AT BOARD OF EDUCATION MEETINGS; ATTEND BOARD MEETINGS; PHOTOGRAPH AND WRITE ARTICLES ON THE PRESENTATIONS, SHOWCASES AND BOARD ACTION FOR POSTING ON SOCIAL MEDIA. (E)

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COMMUNICATIONS SUPPORT SPECIALIST (cont.) Page 2 5. ASSIST IN COORDINATING NEWS AND EVENTS FROM SCHOOLS AND

WRITE ARTICLES FOR POSTING ON SOCIAL MEDIA; ATTEND IMPORTANT SCHOOL CELEBRATIONS AND PROGRAMS AND PHOTOGRAPH AND WRITE ARTICLES FOR POSTING ON SOCIAL MEDIA; MAINTAIN DISTRICT-WIDE CALENDAR OF EVENTS FOR POSTING AND DISTRIBUTION TO STAKEHOLDERS. (E)

6. ASSIST IN PRODUCTION OF PROJECT-BASED PRESENTATIONS, INCLUDING POWERPOINT, SIGNAGE, ELECTRONIC COMMUNICATIONS, BROCHURES/FLYERS, OTHER PROMOTIONAL OR INSTRUCTIONAL MATERIALS AND PROJECTS. (E)

7. COLLECT AND MAINTAIN A LIBRARY OF MEDIA COVERAGE OF SCHOOLS AND THE DISTRICT. (E)

8. ASSIST IN THE EVALUATION AND ANALYSIS OF COMMUNICATIONS ACTIVITIES, INCLUDING PREPARING MONTHLY REPORTS, MEDIA CLIP SUMMARIES, SOCIAL MEDIA BENCHMARKS, AND EMAIL BLAST ANALYTICS. (E)

9. MONITOR, MAKE RECOMMENDATIONS, AND IMPLEMENT STRATEGIES FOR THE UTILIZATION OF NEW TECHNOLOGIES TO EFFECTIVELY AND EFFICIENTLY ADVANCE THE DISTRICT’S GOALS.

10. CREATE AND MAINTAIN A LIST OF MEDIA AND PARENT CONTACTS;

DEVELOP A METHOD OF NEWS DELIVERY FOR KEY COMMUNITY CONTACTS AND OTHER STAKEHOLDERS. (E)

11. MANAGE AN EMERGENCY INFORMATION NOTIFICATION SYSTEM TO

STUDENTS, PARENTS, AND STAKEHOLDERS. (E) 12. WORK WITH COMMUNICATIONS STAFF TO PREPARE AND SEND

BREAKING NEWS ALERTS. (E) 13. ASSIST IN COORDINATING THE PRIORITIZATION OF NEWS/ EVENTS/

HIGH-LIGHTS WITH COMMUNICATIONS STAFF. (E)

14. ASSIST IN THE COORDINATION OF MEDIA ACTIVITIES. (E)

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COMMUNICATIONS SUPPORT SPECIALIST (cont.) Page 3

15. WORK COLLABORATIVELY WITH THE DISTRICT’S TECHONOLOGY DEPARTMENT.

16. PERFORM OTHER RELATED DUTIES AS ASSIGNED.

(E) = Essential Functions

MINIMUM REQUIREMENTS

KNOWLEDGE OF:

- A WIDE RANGE OF PROGRAMS AND APPLICATIONS SUCH AS DIGITAL CAMERA, COMPUTER PUBLISHING AND DESIGN SOFTWARE, SOCIAL MEDIA AND OTHER ELECTRONIC TOOLS;

- PHOTOGRAPHY; - METHODS OF COMMUNICATION AND MEDIA SELECTION

APPROPRIATE TO A COMMUNITY WITH A DIVERSE SOCIO-ECONOMIC POPULATION;

- APPLICABLE FEDERAL, STATE, AND DISTRICT CODES, REGULATIONS, POLICIES AND PROCEDURES GOVERNING WORK SCOPE;

- DIGITAL AND MULTIMEDIA COPYRIGHT LAWS; - CORRECT ENGLISH USAGE, GRAMMAR, SPELLING, VOCABULARY

AND PUNCTUATION.

ABILITY TO:

- ASSIST IN DEVELOPING AND IMPLEMENTING COMMUNICATIONS POLICIES, PRACTICES AND PROMOTIONS;

- COMMUNICATE EFFECTIVELY, BOTH VERBALLY AND IN WRITING; - WRITE, PROOFREAD, AND EDIT WITH A DEMONSTRATED ABILITY

TO TELL STORIES AND TO TRANSLATE TECHNICAL OR COMPLEX SUBJECTS FOR VARIOUS AUDIENCES;

- USE DIGITAL CAMERA WITH DEMONSTRATED ABILITY TO CAPTURE ACTIVITIES FOR REPORTING PURPOSES;

- PLAN AND EXECUTE COMMUNICATIONS ACROSS A RANGE OF COMMUNICATION CHANNELS INCLUDING WEB-BASED PLATFORMS AND SOCIAL MEDIA;

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COMMUNICATIONS SUPPORT SPECIALIST (cont.) Page 4 - WORK COLLABORATIVELY WITH PEOPLE IN A CULTURALLY

DIVERSE SETTING AND WITH A VARIETY OF INTERNAL AND EXTERNAL STAKEHOLDERS;

- ESTABLISH AND MAINTAIN EFFECTIVE WORKING RELATIONSHIPS WITH ADMINISTRATORS, SUPERVISORS, SCHOOL PERSONNEL AND THE GENERAL PUBLIC;

- EFFECTIVELY MULTI-TASK IN A FAST-PACED, DEADLINE INTENSIVE ENVIRONMENT;

- QUICKLY SOLVE PROBLEMS, TAKE RISKS, AND IDENTIFY CONTINGENCY PLANS WHEN NECESSARY;

- ASSIST IN DEVELOPING AND IMPLEMENTING DIGITAL COMMUNICATIONS POLICIES AND PRACTICES;

- COMPLETE PROJECTS ON TIME WITH CONSTANT INTERRUPTIONS; - PREPARE AND MAINTAIN ACCURATE AND COMPLETE RECORDS

AND REPORTS WHICH MAY INCLUDE THOSE OF A CONFIDENTIAL NATURE.

EDUCATION AND/OR EXPERIENCE

- ANY COMBINATION EQUIVALENT TO A BACHELOR’S DEGREE IN COMMUNICATIONS, JOURNALISM, ENGLISH, PUBLIC RELATIONS OR RELATED FIELD.

- A MINIMUM OF THREE YEARS OF INCREASINGLY RESPONSIBLE EXPERIENCE IN COMMUNICATIONS, JOURNALISM, ENGLISH, PUBLIC RELATIONS OR RELATED FIELD, INCLUDING AT LEAST ONE YEAR IN A RESPONSIBLE POSITION WITHIN A PUBLIC SCHOOL DISTRICT, COUNTY OFFICE OF EDUCATION OR COMPARABLE PRIVATE OR GOVERNMENT AGENCY, WHICH MAY BE SUBSTITUTED FOR PART OF THE REQUIRED COMMUNICATIONS, JOURNALISM, PUBLIC RELATIONS, OR ENGLISH UNITS.

WORKING CONDITIONS

- DISTRICT OFFICE ENVIRONMENT AND BOARD MEETINGS; - DEMANDING TIMELINES; - SUBJECT TO DRIVING TO A VARIETY OF LOCATIONS TO CONDUCT

WORK DURING DAY, EVENING, AND WEEKEND HOURS; - SUBJECT TO FREQUENT INTERRUPTIONS AND EXTENSIVE

CONTACTS WITH STUDENTS, PARENTS, AND THE PUBLIC; - EMERGENCY CALL-OUT; - INDOOR/OUTDOOR ENVIRONMENT.

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COMMUNICATIONS SUPPORT SPECIALIST (cont.) Page 5

PHYSICAL ABILITIES

- BENDING AT THE WAIST AND REACHING TO RETRIEVE AND MAINTAIN FILES AND RECORDS;

- DEXTERITY OF HANDS AND FINGERS TO OPERATE STANDARD OFFICE EQUIPMENT, COMPUTER KEYBOARD AND OTHER OFFICE EQUIPMENT;

- HEARING AND SPEAKING TO EXCHANGE INFORMATION IN PERSON AND ON THE TELEPHONE;

- VISUAL ABILITY TO READ AND TO PREPARE/PROCESS DOCUMENTS;

- SITTING FOR EXTENDED PERIODS OF TIME; - STANDING FOR EXTENDED PERIODS OF TIME; - WALKING OVER ROUGH OR UNEVEN SURFACES; - HEAVY LIFTING UP TO 50 POUNDS.

HAZARDS

- EXTENDED VIEWING OF COMPUTER MONITOR; - WORKING AROUND AND WITH OFFICE EQUIPMENT HAVING

MOVING PARTS; - EXPOSURE TO INDIVIDUALS WITH EXCESSIVE BODY ODOR; - MAY BE IN CONTACT WITH ABUSIVE OR UNCOOPERATIVE

INDIVIDUALS.

SPECIAL REQUIREMENTS

MUST POSSESS, OR OBTAIN PRIOR TO APPOINTMENT, A VALID CALIFORNIA DRIVER’S LICENSE. MUST HAVE THE ABILITY TO OBTAIN AND MAINTAIN INSURABILITY STATUS UNDER THE DISTRICT’S VEHICLE INSURANCE POLICY.

Board Approved:

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DATE: February 5, 2015 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services SUBJECT: SAN BERNARDINO COUNTY SUPERINTENDENT OF SCHOOLS

WILLIAMS FINDINGS DECILE 1-3 SCHOOLS SECOND QUARTERLY REPORT 2014/2015

==================================================================== BACKGROUND California Education Code 1240 requires that the San Bernardino County Superintendent of Schools visit all decile 1-3 schools (Williams monitored schools currently based on the 2009 Academic Performance Index and all Quality Education Investment Act schools) identified in the county and report the results of findings on a quarterly basis to ensure compliance with the Williams Legislation. The San Bernardino County Superintendent of Schools office is required to file quarterly reports on schools progress in rectifying any findings. The attached report serves as the district fourth quarterly report for the 2013/2014 school year. Consideration of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education receive for information the San Bernardino County Superintendent of Schools Williams Findings Decile 1-3 Schools Second Quarterly Report 2014/2015. FISCAL IMPACT None. WMJ:PMM:lmc

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chino valley unified school district - february 5, 2015 · 2015. 1. 30. · chino valley unified...

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