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ANNUAL REPORT 2004-05

UNION PUBLIC SERVICE COMMISSION 1

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4.1 Direct Recruitment by Interview is madefor filling up vacancies that are not covered by thecompetitive examinations conducted by theCommission. The process of recruitment byinterview starts with the receipt of a requisitionfrom a Ministry/ Department. Requisitions are alsoreceived from statutory organisations, localauthorities or public institutions for whichrecruitment is made by the Commission in termsof Article 321 of the Constitution.

Number of posts for which requisitions werereceived

4.2 During the year 2004-05, theCommission received 422 requisitions involving1,790 posts as compared to 369 requisitionsinvolving 1,735 posts received during the previousyear. Ministry-wise break-up of 1,790 posts forwhich requisitions were received during 2004-05is given in Appendix-XVII. The bar chart (Graph-4

A) depicts that there was a slight increase in thenumber of posts posed by the Ministries/

Departments to the Commission during the year2004-05 as compared to the previous year.Taking into account the number of posts carriedover from the previous years, the Commission, inall, processed requisitions for 2,929 posts during2004-05 as compared to 2,308 posts during 2003-04. Number of posts for which requisitions werereceived and recommendations were made, isgiven in Appendix-VIII.

Applications received, candidates interviewedand recommended

4.3 During the period under report, theCommission issued advertisements calling forapplications involving 1,061 posts (Appendix-XVIII) which is much higher than the 832 posts forwhich advertisements were issued during 2003-04. However, 4 requisitions involving 7 postswere cancelled and in 2 requisitions, posts were

reduced on the request of concerned Ministries/Departments after issue of advertisements, as perdetails given in Appendix-XIX. Taking intoconsideration the carried over advertised pendingcases from previous year, 472 cases involving1,952 posts were processed by the Commissionduring the year 2004-05. During 2004-05, theCommission received 3,08,827 applications out ofwhich 2,22,166 applications belonged to one bulkrecruitment case of Assistant Provident FundCommissioner, Ministry of Labour. During theyear 2004-05, 2,805 candidates were called forinterview and 2,015 candidates were interviewed.Further, 391 candidates were recommended bythe Commission for various posts during the yearunder report. It would be seen from the bar chartgiven below (Graph-4 B) that the number ofapplications received and the number ofcandidates recommended during 2004-05 haveincreased as compared to the respective figuresfor the previous year.

UNION PUBLIC SERVICE COMMISSION

Direct Recruitment by Interview

Graph-4 A

Number of posts for w hich requisitions

were received

1,582

5731,139

692

1,735

1,790

0

1,000

2,000

3,000

4,000

2002-03 2003-04 2004- 05

Numberofposts

Posts against f resh requisitions

Carried over posts f rom previous year

2,274 2,308

2,929

0

2,000

4,000

6,000

8,000

10,000

2002-03 2003-04 2004-05

Applications received Candidates interviewed Candidates recommended

Graph-4 B: Number of applications received, candidatesinterviewed and recommended

3,08,827*

4,336

42,325

843

2,018

355

46,698

2,015

391

2

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* Includes 2,22,166 applications received in one bulk recruitment case.

4.3.1 During the year 2004-05, recruitment wasfinalised in respect of 142 cases for 455 postsinvolving 26,906 applications for which 2,813candidates were called for interview and 2,137candidates were interviewed and 391 candidateswere recommended for various categories ofposts (refer Table-4 A).

Table-4 A

Recruitment Finalised during 2004-05

Nature ofPosts

No.of

posts

No. ofapplicants

No. ofrecomme-ndations

APR RPR

Engineering 95 6,489 82 68 0.86

Scientific &

Technical

(excludingEngineering)

69 3,783 55 55 0.80

Non-Technical 76 5,119 70 67 0.92

Medical 215 11,515 184 54 0.86

Total 455 26,906 391 59 0.86

4.3.2 Subject and community-wise break-up ofthe number of posts, candidates applied,

interviewed and recommended and thepercentage of recommended candidates to thenumber of posts in respect of Engineering,Scientific and Technical (excluding Engineering),Non-Technical and Medical Posts for whichrecruitment was conducted by the Commissionduring the year 2004-05, are given in Appendix-XX, Appendix-XXI, Appendix-XXII and Appendix-XXIII respectively.

Recruitment Tests

4.4 Recruitment Tests are conducted mostlyin bulk recruitment cases entailing more than 500applications for short listing. These tests enableshort-listing of suitable number of candidateswhenever the number of candidates is very highcompared to number of vacancies. In such cases,weightage is assigned to the performance of thecandidates for final assessment. Further, suchtests are also occasionally used in case theessential qualifications lay down minimum skillstandards. In both the cases, each recruitmenttest is followed by interview for final selection.During the year 2004-05, recruitment tests wereheld in 23 recruitment cases involving 472 postsas detailed below (Table-4 B):

Table-4 B

S.No.

Name of Post No. of posts

Scale of pay

(Rs.)

Candidatesapplied

Candidatesappeared

in the test

Status as onMarch 31,

2005

1 2 3 4 5 6 7

1. Assistant Engineer (Civil)/ AssistantSurveyor of Works (Civil), Irrigation andFlood Control Department, Government ofNational Capital Territory of Delhi.

11 6,500-10,500 949 464 11 candidateswererecommended

2.

3.

4.

Medical Officer (Homoeopathy) in theDirectorate of Indian System of Medicineand Homoeopathy, Government of NationalCapital Territory of Delhi.

Medical Officer (Homoeopathy) in theDirectorate of Indian System of Medicineand Homoeopathy, Government of National

Capital Territory of Delhi.

Medical Officer (Teaching) (Homoeopathy)in the Directorate of Indian System ofMedicine and Homoeopathy, Government ofNational Capital Territory of Delhi.

7

6

6

8,000-13,500

8,000-13,500

8,000-13,500

2,015

1,384

1,678

1,502

967

1,186

7 candidateswererecommended

6 candidateswere

recommended

6 candidateswererecommended

5-6. Public Prosecutor in Central Bureau ofInvestigation, Ministry of Personnel, PublicGrievances and Pensions.

22 8,000-13,500


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Assistant Public Prosecutor in CentralBureau of Investigation, Ministry ofPersonnel, Public Grievances and Pensions.

7 6,500-10,500 3,956 2,428 Interview yetto be held

1 2 3 4 5 6 7

7. Labour Enforcement Officer (Central) in theoffice of the Chief Labour Commissioner(Central), Ministry of Labour.

21 6,500-10,500 2,503 1,636 Interview yetto be held.

8. General Duty Medical Officer, HealthDepartment, Government of Pondicherry.

41 8,000-13,500 1,425 666 41 candidateswererecommended

9. NCC Whole Time Lady Officer (Lieutenant)in Directorate General of National CadetCorps, Ministry of Defence.

68 8,000-13,500 1,350 799 Interview fixed

10. Assistant Provident Fund Commissioner inEmployees Provident Fund Organisation,Ministry of Labour.

70 8,000-13,500 2,22,166 1,34,100 Written testheld, resultawaited

11-21.

Foreman [Telecommunication 17,Electrical 5, Computer 7, Small Arms 9, Weapons 15, Ammunition 25,

Instrument 5, Vehicle 22, Engineering(Electronics) 1, Gentex (Mechanical) 8,Gentex (Textiles) 8] in the DirectorateGeneral of Quality Assurance, Departmentof Defence Production and Supplies,Ministry of Defence.

122 7,450-11,500 3,020 1,791 Written testheld, resultawaited

22. Medical Officer (Ayurveda), MunicipalCorporation of Delhi.


23. Assistant Public Prosecutor in theDirectorate of Prosecution, Government ofNational Capital Territory of Delhi.


Average time taken for completion ofrecruitment process

4.5 From the date of receipt of requisition tothe date of recommendation, on an average, ittook 11.8 months in disposing normal recruitmentcases during the year 2004-05 as compared to9.1 months during the year 2003-04.


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Applicants to Post Ratio (APR)

4.6 There were, on an average, 59applications per post for which recruitments weremade during the year 2004-05 (please see Table-4 A). From the following chart (Graph-4 C), it is

observed that the number of applicants per posthas shown a decrease in respect of Engineering,

Scientific & Technical and Non-Technical postsover the previous year. However, the number ofapplicants per post in respect of the Medical postshas increased as compared to the previous year.

Recommendation to Post Ratio (RPR)

4.7 RPR less than 1 indicates non-availability/poor availability of suitable candidates for certainposts/ categories. The lower RPR in respect ofmedical and engineering posts is indicative of thegeneral shortage of medical specialists(particularly super specialists) and engineers withsuitable qualifications and experience conformingto the standards prescribed for various medicaland engineering posts (see Graph-4 D).

4.7.1 In all, there were 64 posts during 2004-05for which none was found suitable out of thecandidates who applied, most of which requiredspecialised medical, engineering or scientificqualifications. The list of posts in respect of whichsuitable candidates could not be found is given at

Appendix-XXIV.

UNION PUBLIC SERVICE COMMISSION

Graph-4 C

Applicants to Post Ratio

83 90

539

35

169213

107 7935

14068 55 67 54 59

0

100

200

300

400

500

600

Engineering Scientif ic &

Technical

(excluding

Engineering)

Non-Technical Medical For All Posts

Nature of posts

No.ofapplicantsper

post

2002-2003 2003-2004 2004-2005

6

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0.

76

0.

83

0.

86 0

.95

0.

91

0.

80 0

.88

0.

85

0.9

2

0.

82

0.

77

0.

86

0.

84

0.

85

0.

86

0.0

0.1

0.2

0.3

0.4

0.5

0.6

0.7

0.8

0.9

1.0

Engineering Scientific & Technical Non-Technical M edical For All P osts

Graph-4 D

Recomm endation to Post Ratio

2002-03 2003-04 2004-05

(excluding Engineering)

Bulk Recruitment cases

4.8 In some recruitment cases, applicationsare received in bulk i.e. more than 500applications per case in response to theCommissions advertisement. There were 14 suchcases finalised during 2004-05 which elicited14,158 applications. Details of such cases are

given at Appendix-XXV.

Recruitment for Statutory Bodies/ LocalAuthorities

4.9 During the year 2004-05, the Commissionalso made recruitment for Statutory Bodies/ Local

Authorities through direct recruitment by interview.82 posts, as given below, were advertised and 73candidates were recommended against theseposts (see Table-4 C).

Table-4 C

S.

No.

Statutory Body/ Local

Authority

No. of

posts

Candidates

recom-mended

1. Employees StateInsurance Corporation(Ministry of Labour).

3 2

2. Municipal Corporation ofDelhi.

79 71

Performance of candidates recruited by theCommission

4.10 During the year 2004-05, the Commissionreceived assessment reports from the appointingauthorities in respect of 169 candidatesrecommended by them regarding theirperformance on the job. An analysis of these

assessment reports showed that the performanceof 98.2 % of the recommended candidates wasreported to be satisfactory, 0.6 % was of mixednature and the reports in respect of 1.2 % were ofunsatisfactory nature.

Special Recruitment Drive to fill up backlogvacancies reserved for Scheduled Castes andScheduled Tribes

4.11 In pursuance of the Government decision,the Commission conducted a Special Drive forrecruitment of Scheduled Caste and Scheduled

Tribe candidates to fill up the backlog vacanciesreserved for them in direct recruitment quota.Under this drive, the Ministries/ Departments wereto send their requisitions to the Commission byNovember 1, 2004 and recommendations were tobe issued by April 15, 2005. Most requisitionswere received late, some of which were receivedupto February 2005. In all, 26 requisitions werereceived out of which one requisition wassubsequently withdrawn by the concerned


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Ministry while another was returned being for anon-gazetted post. One requisition containing 13posts of Section Officer, Ministry of Defence wasincluded in the Civil Services Examination, 2004.For the remaining 23 requisitions, specialadvertisements were issued by the Commissiongiving wide publicity. All out efforts were made forspeedy processing and completion of recruitmentaction within the prescribed time schedule. Due tothe pro-active approach adopted by theCommission, advice letters were issued in 3cases, interviews were fixed in 17 cases and theremaining cases were under process till the closeof the year.

Difficulties experienced by the Commission

4.12 Many a times, while doing preliminaryscrutiny of applications, the Commissionencounter difficulties on account of

inconsistencies in the Recruitment Rules, i.e,prescription of percentage/ class in educationalqualifications and in determination ofequivalence of various degrees. Many such

matters were resolved through discussion withthe representatives of the concerned Ministries/Departments/ AICTE/ AIU/ UGC/ MCI etc.

4.13 The Commission have to contend withnumerous litigations in various AdministrativeTribunals/ Courts in all parts of the country.Recruitment action is often stalled due to stayorders from the Administrative Tribunals/ Courtsat various stages and in some instances, therecruitment action is delayed for years.

4.14 With a view to make the process of short-listing the applications in a more effective andfoolproof manner, the Commission is consideringthe feasibility of devising multiple short-listingcriteria for the senior level posts. However,adopting this procedure means doing scrutiny ofthese applications a number of times which is verytedious and time consuming and is likely to result

in delayed finalisation of the cases. Thisprocedure is being tried out and will be reviewedbased on the experience gained.


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Recruitment Rules, Service Rulesand Mode Of Recruitment

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5.1. The number of references relating toframing/ amendment of recruitment rules and fordeciding mode of recruitment as a one-timemeasure pending finalization of recruitment rulesreceived during the period 2004-05 was 1,083. 97references were pending at the beginning of theyear. Of the total of 1,180 references, 1,080references were processed, leaving a balance of100 references.

5.2. The number of references relating toframing/ amendment of recruitment rules anddeciding mode of recruitment as a one-timemeasure received and disposed of during thefinancial years 2002-03, 2003-04 and 2004-05 isgiven below (Table-5 A):

Table-5 A

YEAR BroughtForward

ReferencesReceived

ReferencesDisposed

of

Balanceattheendoftheyear

2002-03 97 1,273 1,280 90

2003-04 90 1,147 1,140 97

2004-05 97 1,083 1,080 100

5.3 Approval of the Commission was obtainedfor framing/amendment of recruitment rules in 326cases including mode of Recruitment cases.

Approval of the Commission was inter-alia obtainedin the following 9 organised services:-

i) Chief Engineer (Civil) & Chief Engineer (Electrical) of Central Engineering Service Group ARules, in the CPWD, M/o UD & PA.

ii) Subordinate Statistical Service Rules(Group B) Rules, 2002, M/o Statistics &Programme Implementation.

iii) Central Water Engineering (Group A)Service Rules, 1995, M/o Water Resources.

iv) Defence Quality Assurance Service Rules,2000, M/o Defence.

v) Indian Defence Service of Engineers, M/oDefence.

vi) Indian P & T Accounts & Finance (GroupA) Service Rules, 2004, D/o Telecommunications,M/o Communication.

vii) Defence Aeronautical Quality AssuranceService Rules, 2005, M/o Defence.

viii) Pondicherry Police Service Rules.

ix) Railway Board Secretariat Service Rules,1969, M/o Railways.5.4 The average time taken by the Commissionin processing and approval of proposals for framingof/ amendment to recruitment rules was 35.46 daysduring the period under report.

5.5. In consultation with the Commission, theDepartment of Personnel & Training issuedinstructions in July 1985, that where the Ministries/

Departments are not in a position to make regularappointments for the reason that the recruitmentrules are still to be framed, they should make animmediate reference to the Commission for theiradvice on deciding the mode of recruitment to thepost alongwith their suggestions. During 2004-05,Commissions advice has been communicated inrespect of 89 such proposals.

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Promotion to the All India Services

6.1 Promotion of State Service Officers to theAll India Services viz. IAS/ IPS/ IFoS is governedby the Promotion Regulations framed by theGovernment of India under the provisions of

Article 309 of the Constitution of India. TheSelection Committees, presided over by theChairman or a Member of the Commission, makeselections of officers of various States/ UTs for

promotion to the All India Services. TheGovernment of India (DOPT) vide their notificationdated July 25, 2000 amended the IAS/ IPS/ IFoSPromotion Regulations providing for year-wisepreparation of Select Lists. Accordingly, for someStates, Select Lists of previous years were alsoprepared alongwith the Select Lists of 2004 forpromotion to the various All India Services.

6.1.1 The comparative figures of officers ofvarious States considered and recommended forinduction in to the All India Services during thelast five years are as under (Graph-6 A):

840

268

451

151

680

228

1,271

462

1,116

390

0

200

400

600

800

1,000

1,200

1,400

1,600

1,800

2,000

2000-01 2001-02 2002-03 2003-04 2004-05

Graph-6 A

Promotion to All India Services (Total)

Considered Recommended

6.1.2 During 2004-05, the Commissionconsidered 1,116 officers of various States andrecommended 390 of them for induction in to the

All India Services whereas in the previous year2003-04 in all 1,271 officers were considered and462 of them were recommended for induction(refer Table-6 A).

Table-6 A

Particulars 2003-04 2004-05IAS (From State CivilService)

99 218

IAS (From Non-State CivilService)

19 7

IPS 119 85

IFoS 225 80

Total 462 390

6.1.3 The service-wise comparative figures of

officers of various States considered andrecommended for induction into the All IndiaServices during the last two years are as under(Graph-6 B):

118

419

225

653

119

350

85

254

225

502

80

207

0

100

200

300

400

500

600

700

800

900

1,000

No.ofofficers

2003-

04

2004-

05

2003-

04

2004-

05

2003-

04

2004-

05

Graph-6 B

Service-wise No. of officers co nsidered &

recommended

Considered

Recommended

6.1.4 Promotions to the All India Servicesduring the year 2004-05 were made in respect of49 cadres/ sub-cadres out of a total of 116Cadres/ Sub-Cadres. In addition, Selection

Promotions and Deputations

IAS

IPS

IFoS

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Committee Meetings for earlier years in respect of29 cadres were also held during 2004-05.

6.1.5 Taking into account (a) 48 cadres/ sub-cadres for which Select Lists were finalised (b) 26cadres/ sub-cadres for which there were novacancies and (c) One cadre/ sub-cadre forwhich no State Service Officers were eligible(Appendix-XXVI), the overall percentage ofcadres covered in the SCMs during 2004-05comes to 64.7%.

6.1.6 In respect of the remaining cadres/ sub-cadres, Select Lists could not be prepared due tovarious reasons such as vacancies were notdetermined by the Government of India, courtorders/ directions, seniority dispute, feeder cadrenot being finalised, non-finalisation of select listsof earlier years and non-receipt/ delayed receipt ofproposals from the State Governments.

Graph-6 C

Break-up of SCMs during 2004-05

Previous SLs n ot

finalised/ cadres

bifurcated

6%

SCMs Held

41%

Vacancy not

determined by G OI

8%

Nil Vacancy/ None-

eligible

23%

Proposals not/

incomplete

received/ SG

officers unabl e to

attend the SCM

9%

Subjudice/

litigations

13%

6.1.7 During the year 2004-05, the Commissionconvened 88 Selection Committee Meetingsincluding Review Meetings to prepare Select Listsfor promotion to the All India Services assummarized below (Table-6 B). Details are givenin Appendix-XXVII.

Table-6 B

S.No.

Particulars No. of cadres/

sub-cadres

1. Select Lists for 2004-05finalised

48

2. Select Lists of previous years 29

finalized

3. Review Meetings which wereconvened in pursuance of CAT/Court directions (Appendix-XXVIII)

11

Total 88

6.1.8 List of cadres/ sub-cadres for which nomeeting could not be held during the year due tonon preparation of Select Lists of earlier years,incomplete proposals, stay orders from variouscourts, etc., is given in Appendix-XXIX.

Confirmation, Promotions, Transfers etc.

6.2 The Commission handles work relating to(i) Promotion to Central Services; and (ii)Deputation/ Absorption. During the year 2004-05,the Commission made recommendations inrespect of 4,392 (excluding AIS) officers/ posts

compared to 4,787 officers/ posts for whichrecommendations were made during 2003-04. Formaking the said recommendations, theCommission considered the service records of27,975 officers during 2004-05 as compared to26,255 records considered during 2003-04.

Promotions in Central Services

6.3 The Commission considered 18,818officials and recommended 4,241 officials forpromotion to various posts under the CentralServices during the year 2004-05. For thispurpose, 425 Departmental Promotion CommitteeMeetings were convened during 2004-05 ascompared to 414 Departmental PromotionCommittee Meetings held during 2003-04.

Deputation/ Absorption

6.4 The Commission considered 9,157officials and recommended 151 officials fordeputation/ absorption during 2004-05. For thispurpose, 133 Selection Committee Meetings wereheld as compared to 178 Selection CommitteeMeetings held during 2003-04.

Confirmation

6.5 Confirmation of officers appointed throughthe Commission is no more within the purview ofthe Commission with effect from June 1, 1999 asit is not necessary to consult the Commissionwhile making substantive appointment orconfirmation to any Group A and Group B posts,of any person recruited directly through the

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Commission to such Group A and Group Bservice or post.

Ad-hoc Appointments

6.6 The appointments made by the

Government to various Group A and Group Bposts pending recruitment of candidates throughthe Commission are treated as ad-hocappointment and are required to be reported tothe Commission by all the Ministries andDepartments through monthly and half yearlyreturns. However, half-yearly returns from 43Ministries/ Departments and Union Territorieswere not received during the year as detailed in

Appendix XXX.

6.6.1 During the year 2004-05, 30 Ministries/Departments/ Union Territories reported fresh ad-hoc appointments to 114 Group A and 104Group B posts. During the year 2003-04, 33Ministries/ Departments/ Union Territoriesreported ad-hoc appointments to 192 Group Aand 154 Group B posts.

6.6.2 At the end of 2004-05, 192 cases of ad-hoc appointments were continuing for more thanone year (refer Table-6 C).

Table-6 C

S.

No.

Years GroupA

GroupB

1. Between 1-2 15 29

2. Between 2-3 46 3

3. Between 3-4 8 3

4. Between 4-5 6 4

5. Between 5-10 20 44

6. More than 10 9 5

Total 104 88

Note: The figures reflected above are those indicated by the

Ministries/ Departments in the half yearly report for the periodending December, 2004. Where the Ministries/ Departmentshave not submitted report for December, 2004, figuresindicated in the half yearly report for June, 2004 have beentaken.

Ministry-wise break-up is given at Appendix-XXXI.

Promotion through DPCs

6.7 Out of 4,241 officers recommended forpromotion during the year 2004-05, 468 officersbelonging to Scheduled Castes and ScheduledTribes were recommended against 482 vacancies

reserved for these categories. No ScheduledCastes and Scheduled Tribes officer could berecommended against 14 reserved vacanciesbecause for non-availability of eligible candidates.However, 550 officers belonging to ScheduledCastes and Scheduled Tribes categories wererecommended for promotion within Group Aposts against unreserved vacancies wherereservation orders are not applicable. Ministry/Department-wise break-up is given at Appendix-XXXII.

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