chapter 3 summary 1
DESCRIPTION
TRANSCRIPT
![Page 1: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/1.jpg)
Chapter 3:Understanding the Writing Process
Adapted from Mike Markel, Technical Communication 8th ed.
![Page 2: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/2.jpg)
How Is It Different?
• You took a basic composition course
• Tell me about your approach to writing
![Page 3: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/3.jpg)
Technical Writing v. Creative Writing?
• Do they differ?
![Page 4: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/4.jpg)
An Overview Of The Writing Process
• Planning
• Drafting
• Revising
• Editing And Proofreading
![Page 5: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/5.jpg)
Planning
• Analyze your audience
• Analyze your purpose
• Generate ideas about your topic
• Research additional information– Be careful not to over-research your topic
• Organize and outline your document
• Devise a schedule and a budget
![Page 6: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/6.jpg)
Drafting
• Get comfortable
• Write quickly without stopping to get more information
• If you don’t know the answer to something, make a placeholder for the information and come back to it
![Page 7: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/7.jpg)
Revising
• Reconsider your audience
• Reconsider your purpose
• Reconsider your organization and development
![Page 8: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/8.jpg)
Editing
• Let the document sit, overnight if possible
• Edit the document carefully– Grammar– Punctuation – Spelling– Style– Give it the read-aloud test
![Page 9: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/9.jpg)
Editing and Proofreading
• Format the document carefully
• Check for consistency in style and formatting
• Proofread it and then have someone else proofread it– Do not rely on spelling or grammar checker– Never use universal search and replace
![Page 10: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/10.jpg)
Using Resources for Revision
• Subject Matter Experts (SMEs)– Make it a habit to check with the expert on the
subject
• Preview the document to people most like the target audience
• Measure twice, cut once
![Page 11: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/11.jpg)
A Person From The Target Culture Can Help You Answer
These Questions:
• Have you made correct assumptions about how readers will react to your ideas?
• Have you chosen appropriate kinds of evidence?
• Have you organized the draft effectively?• Have you designed the document and
crafted the sentences appropriately?
![Page 12: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/12.jpg)
Templates
• Drafting is the same process in technical communications as in composition.
• However, many technical documents are created using templates.
• Templates have advantages in saving writers time and helping them achieve an attractive document, but they can unconsciously encourage writers to organize and develop the document in a way that is inappropriate for the subject.
![Page 13: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/13.jpg)
Commercial Templates Can Lead To Three Problems:
• They do not always reflect the best design principles.
• They bore readers.
• They cannot help you answer important questions about your document.
![Page 14: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/14.jpg)
Your Own Techniques
• Writers must develop their own techniques for revising technical documents.
![Page 15: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/15.jpg)
Using A Word ProcessorInvolves Using These Tools:
• Outline View
• Templates
• Styles
• The Spelling and Grammar Checker
• The Thesaurus
• The Find and Replace Feature
![Page 16: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/16.jpg)
Strategies for Revision
• The chapter presents three strategies for revising. – Study the document using a checklist– Seek help from someone else. – Usability-test the document.
• Usability testing is the process of conducting controlled experiments to determine how users interact with and work from a document.
![Page 17: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/17.jpg)
Cultural Awareness
• What if our audience is from another culture?
![Page 18: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/18.jpg)
QUIZ
• Chapter 3 describes the writing process as a series of stages. One stage is drafting. What are the other stages discussed in Chapter 3?
![Page 19: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/19.jpg)
QUIZ
• Answer: planning, revising, editing, and proofreading
![Page 20: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/20.jpg)
• Chapter 3 discusses three questions to consider about audience during the planning stage of the writing process. One is: What do they know about your subject? What is another one?
![Page 21: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/21.jpg)
• Answer: What do they want to know? How are they going to read the document?
![Page 22: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/22.jpg)
• Styles are preformatted designs for different kinds of documents, such as business letters, memos, newsletters, and reports. TRUE or FALSE
![Page 23: Chapter 3 summary 1](https://reader033.vdocuments.mx/reader033/viewer/2022061122/547237ecb4af9fc80a8b4e4e/html5/thumbnails/23.jpg)
• Answer: False