chapter 3 power point( buad 111 financial accounting i)

Adjusting Adjusting Accounts for Accounts for

Financial Financial StatementsStatements

PowerPoint Slides to accompanyFundamental Accounting Principles, 14ce

Prepared byJoe Pidutti, Durham College

CHAPTER

3

1. Describe the purpose of adjusting accounts at the end of the period. (LO1)

2. Explain how the timeliness, matching, and revenue recognition principles affect the adjusting process. (LO2)

3. Explain accrual accounting and cash basis accounting and how accrual accounting adds to the usefulness of financial statements. (LO3)

Learning ObjectivesLearning Objectives

2 © 2013 McGraw-Hill Ryerson Limited.

4. Prepare and explain adjusting entries for prepaid expenses, depreciation, unearned revenues, accrued expenses, and accrued revenues. (LO4)

5. Explain how accounting adjustments link

to financial statements. (LO5)6. Explain and prepare an adjusted trial

balance. (LO6)



7. Prepare financial statements from an

adjusted trial balance. (LO7)8. Explain and prepare correcting entries.

(Appendix 3A) (LO8)9. Identify and explain an alternative in

recording prepaids and unearned

revenues. (Appendix 3B) (LO9)



Prepare post-closingtrial balance

Journalize

Close

Prepareunadjusted trial balance

Post

Analyzetransactions

Prepare adjusted

trial balance

Prepare statements

Adjust

2

3

4

6

8

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The Accounting CycleThe Accounting Cycle

5

LO 1

7


Financial information must be timely and accurate to be useful to decision makers.

• Financial statements need to be prepared at regular intervals (periods).

• Accounts need to be adjusted (updated) to ensure all revenues, expenses,

assets, and liabilities are recorded.

Adjusting the AccountsAdjusting the Accounts

LO 16 © 2013 McGraw-Hill Ryerson Limited.

Adjustments are based on three generally accepted accounting principles:• Timeliness principle.• Revenue recognition principle.• Matching principle.

GAAP and the Adjusting ProcessGAAP and the Adjusting Process


Timeliness Principle Assumes that the organization’s activities can be

divided into specific time periods such as:• Months• Quarters• Years

Requires that financial statements be presented at least annually.

Accounting PrinciplesAccounting Principles


Revenue Recognition Principle Revenue is recognized (reported) in the time

period when it is earned regardless when the cash is received.

Matching Principle Expenses are to be matched in the same

accounting period as the revenues they helped to earn.

Accounting PrinciplesAccounting Principles

9 LO 2© 2013 McGraw-Hill Ryerson Limited.

Accrual Basis• Revenues and expenses are recognized

when earned or incurred regardless of when cash is received or paid.

• Consistent with GAAP.

Cash Basis• Revenues and expenses are recognized

when cash is received or paid.• Not consistent with GAAP.

Cash vs. Accrual BasisCash vs. Accrual Basis


Adjusting AccountsAdjusting Accounts

• Accounts are adjusted at the end of each accounting period to bring an asset or liability account to its proper amount.

• Adjusting entries also update the related expense or revenue accounts.

• These adjustments are necessary for the preparation of financial statements.


Types:• Prepaid expenses• Depreciation• Unearned revenues• Accrued expenses• Accrued revenues

AdjustmentsAdjustments


• Costs paid in advance of receiving their benefits.

• They are recorded as assets.• As these assets are used, their costs

become expenses.• These costs expire with the passage of

time or through use and consumption, e.g., insurance, supplies.

Prepaid ExpensesPrepaid Expenses


Prepaid Expenses–Example

On January 1, a company purchases an insurance policy that covers three months and costs $1,800.

• The policy will benefit the company for three months and will be expired at the end of three months.

• The cost of the policy should be spread over the time period it benefits the organization. (matching principle).

$600 $600 $600

$1,800January February March


Prepaid InsuranceJan. 1 1,800 1,800

Cash

$600 $600 $600

$1,800January February March$

1,800

$1,800

The entry to record the purchase of the insurance policy would be: Prepaid Insurance 1,800

Cash 1,800

15 LO 4


© 2013 McGraw-Hill Ryerson Limited.

Prepaid Insurance Insurance ExpenseJan. 1 1,800Jan.31 600 600balance 1,200

$600 $600 $600


$1,800

$1,800

The entry to record the expiry of the insurance for January would be: Insurance Expense 600

Prepaid Insurance 600

16 LO 4



Prepaid Insurance Insurance ExpenseJan. 1 1,800Jan.31 600 600Feb.28 600 600balance 600

$600 $600 $600


$1,800

$1,800

The entry to record the expiry of the insurance for February would be: Insurance Expense 600


17 LO 4



Prepaid Insurance Insurance ExpenseJan. 1 1,800Jan.31 600 600Feb.28 600 600Mar.31 600 600balance 0

$600 $600 $600

$1,800January February March$

1,800

$1,800

The entry to record the expiry of the insurance for March would be: Insurance Expense 600


18 LO 4



• Companies acquire assets such as equipment, buildings, vehicles, and patents to generate revenues.

• These assets are expected to provide benefits for more than one accounting period.

• Depreciation is the process of allocating the costs of assets over their expected useful lives.

DepreciationDepreciation


• Depreciation is based on the matching principle where the cost of an asset is matched over the time the asset helped earn the revenue.

Straight-LineDepreciationExpense

= Asset cost – Estimated residual value

Estimated useful life

DepreciationDepreciation


Depreciation - Example

On January 1, 2014, a company purchased a piece of equipment for $72,000. The equipment is expected to have a useful life of four years and have a residual value of $8,000.

= $72,000 - $8,000

4 years

= $16,000/year

Straight-LineDepreciationExpense

= Asset cost – Estimated residual value

Estimated useful life



Cash72,000 1/1/14 72,000

Equipment

The entry to record the purchase of the equipment would be:

Equipment 72,000 Cash 72,000



Depreciation Expense,Depreciation, Equipment

16,000 12/31/14 16,000Equipment

Accumulated

The entry to record Depreciation at the end of the first year would be:

Depreciation Expense, Equipment 16,000 Accumulated Depreciation, Equip. 16,000




12/31/14 16,00016,000 12/31/15 16,000

balance 32,000

EquipmentAccumulated

The entry to record Depreciation at the end of the second year would be:





12/31/14 16,00012/31/15 16,000

16,000 12/31/16 16,000balance 48,000


The entry to record Depreciation at the end of the third year would be:





12/31/14 16,00012/31/15 16,00012/31/16 16,000

16,000 12/31/17 16,000balance 64,000


The entry to record Depreciation at the end of the fourth year would be:




2014 2015 2016 2017Equipment $72,000 $72,000 $72,000 $72,000 Less: Accumulated Depreciation 16,000 32,000 48,000 64,000Equipment-net $56,000 $40,000 $24,000 $8,000

Partial Balance SheetDecember 31

Depreciation, Equipment72,000 01/01/14

12/31/14 16,00012/31/15 16,00012/31/16 16,00012/31/17 16,000



Cash received in advance of providing products and services.• The company has an obligation to provide

goods or services.• Unearned revenues are liabilities.• As products and services are provided, the

amount of unearned revenues becomes earned revenues.

Unearned RevenuesUnearned Revenues


Unearned Revenues — Example

On March 1, a company received a $12,000 payment from a customer for maintenance services to be provided over the next two months.

Unearned Revenue12,000 Mar.1 12,000

Cash

The entry to record the receipt of cash would be: Cash 12,000

Unearned Revenue 12,000


Unearned Revenues - Example

On March 31, $6,000 of this revenue had been earned.

Maintenance Revenue12,000 Mar.1

6,000 Mar.31 6,0006,000 balance

Unearned Revenue

The entry to record the earned revenue would be: Unearned Revenue 6,000 Maintenance Revenue 6,000

$12,000/2months= $6,000/month


Unearned Revenues - Example

By April 30, another $6,000 of this unearned revenue had been earned.

Maintenance Revenue12,000 Mar.1

6,000 Mar.31 6,0006,000 Apr.30 6,000

0 balance

Unearned Revenue

The entry to record the earned revenue would be: Unearned Revenue 6,000 Maintenance Revenue 6,000

$12,000/2months= $6,000/month


Costs incurred in a period that are both unpaid and unrecorded. • Adjusting entries must be made to record the

expense for the period and the related liability at the balance sheet date.

• Examples: interest, wages, rent, taxes

Accrued ExpensesAccrued Expenses


Accrued Expenses - Example

On December 31, $1,200 of interest has accrued on a company’s bank loan. The payment of the interest is not due until January 1.

The December 31 entry to record the accrued interest would be:

Interest Expense 1,200 Interest Payable 1,200


Accrued Expenses - Example

In December, a company incurred $3,700 of utilities expense. The company had not received the utility bill at December 31.

The December 31 entry to record the accrued utilities expense would be:

Utilities Expense 3,700 Accounts Payable 3,700


Revenues earned in a period that are both unrecorded and not yet received in cash.• Adjusting entries must be made to record the

revenue for the period and the related asset at the balance sheet date.

• Examples: fees earned, interest earned, rent earned

Accrued RevenuesAccrued Revenues


Accrued Revenues - Example

On December 31, $16,500 of consulting fees have been earned but have not been recorded or billed to the client.

The entry to record the accrued consulting fees earned would be:

Accounts Receivable 16,500 Consulting Fees Earned 16,500


• Adjustments are only made when financial statements are prepared.

• Affect both the income statement and the balance sheet.

• Do not affect cash.

Adjustments & Financial Adjustments & Financial StatementsStatements


Q If the year-end adjusting entry to record accrued wages was not recorded, how would this affect the company’s financial statements? Would the balance sheet balance?

A Wages expense-understatedNet income-overstated

Equity-overstatedWages payable-understatedThe balance sheet would balance since liabilities would be overstated and equity would be understated.

Mini-QuizMini-Quiz


Unadjusted Trial Balance• A listing of accounts and balances that is

prepared before adjustments are recorded.

Adjusted Trial Balance• A listing of accounts and balances that is

prepared after adjustments are recorded and posted to the ledger.

• It is used to prepare financial statements.

Trial BalanceTrial Balance


• Adjusting entries bring the accounts up-to-date.• The adjusted trial balance is used to prepare the

financial statements in the following order:• Income Statement• Statement of Changes in Equity• Balance Sheet• Statement of Cash Flows

Financial Statement PreparationFinancial Statement Preparation


Q When and why are adjusting entries prepared?

A They are prepared when a company wishes to issue financial statements. Adjusting entries bring the account balances up-to-date.

ReviewReview

© 2013 McGraw-Hill Ryerson Limited.41

End of ChapterEnd of Chapter


chapter 3 power point( buad 111 financial accounting i)

Business

mcgrawhill ryerson limited

accounting period

accounting principleslo

cash basis accounting

accepted accounting

lo2explain accrual accounting

matching principle expenses

accounting adjustments