chamber registration pakistan

CHAMBER OF COMMERCE & INDUSTRY

REGISTRATION PROCEDURE

Revised on November 10, 2005

Prepared By: Policy Planning

Small and Medium Enterprise Development AuthorityMinistry of Industries, Production & Special Initiatives

Government of Pakistanwww.smeda.org.pk

HEAD OFFICELAHORE

6th Floor, L.D.A Plaza, Egerton RoadLahore-54792

Tel: 111-111-456Fax: (042) 6304926

[email protected]

REGIONAL OFFICESINDH

5th Floor, Bahria Complex 2, M.T.Khan Road,

KarachiTel: (021) 111-111-456

Fax: (021) [email protected]

REGIONAL OFFICENWFP

Ground floorState Life BuildingThe Mall, Peshawar

Tel: (091) 9213046-47Fax: (091) 286908

[email protected]

REGIONAL OFFICEBALOCHISTAN

Bungalow No. 15-AChaman Housing Scheme

Airport Road, Quetta.Tel: (081) 2831702/2831623

Fax: (081) [email protected]

Registration with Chamber of Commerce Policy & Planning

TABLE OF CONTENTS

1. Introduction to SMEDA 03

2. Role of Policy & Planning Department 03

3. Flow Chart 04

4. Chamber of Commerce & Industry 05

5. Objectives of Chamber 05

6. Registration Procedure 06

7. Membership services 08

11. Annexure I (Addresses of Offices) 09

12. Annexure II (Sample Forms) 14


INTRODUCTION OF SMEDA

The Small and Medium Enterprise Development Authority (SMEDA) was established with the objective to provide fresh impetus to the economy through the launch of an aggressive SME development strategy.

Since its inception in October 1998, SMEDA had adopted a sectoral SME development approach. A few priority sectors were selected on the criterion of SME presence. In depth research was conducted and comprehensive development plans were formulated after identification of impediments and retardants. The all-encompassing sectoral development strategy involved overhauling of the regulatory environment by taking into consideration other important aspects including finance, marketing, technology and human resource development.

After successfully qualifying in the first phase of sector development SMEDA reorganised its operations in January 2001 with the task of SME development at a broader scale and enhanced outreachreach in terms of SMEDAs areas of operation. Currently, SMEDA along with sectoral focus offers a range of services to SMEs including over the counter support systems, exclusive business development facilities, training and development and information dissemination through a wide range of publications. SMEDAs activities can now be classified into the three following broad areas:

1. Creating a Conducive Environment; includes collaboration with policy makers to devise facilitating mechanisms for SMEs by removing regulatory impediments across numerous policy areas

2. Cluster/Sector Development; comprises formulation and implementation of projects for SME clusters/sectors in collaboration with industry/trade associations and chambers

3. Enhancing Access to Business Development Services; development and provision of services to meet the business management, strategic and operational requirements of SMEs

SMEDA has so far successfully formulated strategies for sectors, including fruits and vegetables, marble and granite, gems and jewellery, marine fisheries, leather and footwear, textiles, surgical instruments, transport and dairy. Whereas the task of SME development at a broader scale still requires more coverage and enhanced reach in terms of SMEDAs areas of operation.

Along with the sectoral focus a broad spectrum of services are now being offered to the SMEs by SMEDA, which are driven by factors like enhanced interaction amongst the stakeholders, need based sectoral research, over the counter support systems, exclusive business development facilities, training and development for SMEs and information dissemination through wide range of publications.

ROLE OF POLICY & PLANNING DEPARTMENT

The Policy & Planning department of SMEDA is the hub of policy and regulatory research that feeds national, provincial and local government institutions, SME associations,


industrial clusters and individual entrepreneurs with the ultimate objective of creating a conducive business environment. It has a mandate to identify and where suitable initiate strategic projects. The Policy & Planning of SMEDA plays a key role in providing an overall policy direction to SMEDA, under which SMEDA provides support to SMEs. The P& P provides guidance based on field realities pertaining to SMEs in Pakistan and other parts of the world. Information resource center of SMEDA is an integral part of Policy & Planning department while development of Regulatory Procedures is a part of an overall information dissemination function of the department. In order to facilitate SMEs at the micro level Policy & Planning department has developed user-friendly systems which provide them detail description of the Laws and Regulations including the process and steps required for compliance.


Application Form

Filing of Application Form

Scrutinized by Chambers Sub-Committee

Approval by Executive Committee

Issuance of Certificate of Membership

FLOW CHART

`

Documents required: Application on

Firms/companys letter head

Copy of I.D. Card(s) of authorized persons

National Tax Registration Number

Bank certificate in name of Firm

Partnership deed , partnership registration & form 29 (in case of partnership)

Copy of Memorandum & Articles of Association & Board Resolution (in case of Companies)


CHAMBER OF COMMERCE AND INDUSTRY

Chambers are committed to make effective contributions to the nation's economic development through the promotion of trade and industry in the various sectors of our economy. Chamber of Commerce & Industry acts as a two way channel of communication between business and community. It plays an important role in policy formulation by maintaining a constant interaction with the relevant authorities. The Chamber of Commerce and Industry provides wide array of services to its members.

Industrialists in almost all the major cities and Industrial clusters have established a network of Chamber of Commerce and Industry.

The chamber is generally composed of an Executive Committee, which is headed by a President, Senior Vice President and Vice President as office bearers. The Executive Committee members are elected through annual elections for a 3-years term to work for the betterment of the business community on honorary basis. The day to day administration and working is looked after by a full time employed Executive Head known as the " Secretary", who is assisted by fully qualified staff.

OBJECTIVES OF CHAMBER

The chambers of commerce and industries have the following objectives:

1) To promote, aid, develop, stimulate and protect the economic interest of Pakistan and those engaged in industry, agriculture, commerce, trade, banking and insurance, in particular.

2) To consider all areas connected with trade, industries, agriculture, manufacture and commerce and to initiate and support necessary action connected with them.

3) To consider, support or oppose legislative or other government measures affecting the economic interest of businessmen and industrialists

4) To settle conflicts between members of the Chamber. 5) To collect and circulate statistics and other information relating to the commercial, industrial, agricultural and financial interest of the businessmen and industrialists.

6) To adjust disputes arising out of commercial transactions between parties willing and agreeing to abide by the judgment and decision of the Chamber.

7) To form a code of practice to simplify and facilitate transactions of business and to frame bylaws; rules and regulations for the officers of the Chamber so as to carry out various objectives of the Chamber.

8) To communicate with the Chambers of Commerce & Industry or public bodies within or outside Pakistan and to promote measures for the protection of trade, commerce and manufacturers and the labourers engaged in that area and to remove mutual hardships.

9) To subscribe or become a member of, and co-operate with the Federation of Pakistan Chambers of Commerce & Industry, and communicate with any Chamber and Association of trade and industry


REGISTRATION PROCEDURE

PURPOSE OF MEMBERSHIP: Any firm or company willing to enter into the international market is required to have import/export registration certificate issued by Export Promotion Bureau and for issuance of above certificates they are required to become a member of Chamber of Commerce & Industry.

QUALIFICATION FOR MEMBERSHIP: A business concern whether proprietorship, partnership or a company, is eligible for the membership of Chamber in any division provided it has its head office, registered office, branch office or manufacturing plant in the jurisdiction of that particular Division and it is engaged in export, import or any other trade or manufacturing and pays income tax. If a company has different branches that fall under other chambers jurisdiction, then it can easily get its membership.

CLASSES OF MEMBERSHIP:The chamber is composed of members of varied kind depending on their requirements. In general, various chambers have similar membership fee which is charged annually from the members ranging between Rs. 250 to Rs. 2,000. The membership classes and the fee charged in the Lahore Chamber of Commerce are as following:

1. Chamber Class: In this class large industrial and business organizations having minimum paid up capital or reserves of Rs. 5 million can have the membership. Their annual subscription fee is Rs. 1,500/-, R&D fee is Rs. 1,000/and Welfare Fund is Rs. 500/-. Presently, they are also charging Rs. 1000/- for Presidents Earthquake Relief Fund.

2. Associate Class: In this class small and medium size enterprises having paid-up capital less then the limit for chamber class can get the membership. Their annual subscription fee is Rs.500/- , R&D fee Rs.300/-and Welfare Fund is Rs. 200/-. Presently, they are also charging Rs. 500/- for Presidents Earthquake Relief Fund.

3. Trade Group: This class is open to small groups of specific trade or industry for which no separate association on all Pakistan basis has been set-up. The Annual Subscription fee is Rs. 1,500/-.

4. Town Association: A Town Association of Trade and Industry which have been licensed under the Trade Organizations Ordinance 1961 may apply for the membership. The annual subscription fee of is Rs. 1500/-

Note: Members of Trade Groups and Town Associations may get membership as a delegate member required by making payment of annual subscription of Rs. 100/- each


DOCUMENTS FOR MEMBERSHIP: The generic requirements of all Chambers of Commerce & Industry are listed below, however, certain additional documents may be required depending on the specific Chambers of Commerce and Industrys requirements. The application forms ( the sample application form are attached in the annexure II) are available at the Chamber offices and the form costs around Rs. 50/-. The sub-committee of the chamber first scrutinizes application for the membership and then the Executive committee approves it. After approval, the certificates are issued to the applicant within a weeks time. In case of urgent certificate issuance the urgent membership certificates are also issued but the chamber charges urgent fee for the issuance of certificate and this procedure takes at the most one day. The documents required to be attached with the application of the membership are given below:

For Individuals/ Sole Proprietors/ Unregistered Firms:1. Photocopy of the Identity Card of the Owner2. National Tax Registration Certificate in the name of the firm3. Bank certification in the name of the firm4. Application for membership to be typed on the firms letterhead and addressed to the

secretary of the chamber5. 4 photographs of the owner dully signed by the applicant on the face of it, which are to

be pasted on the application form.

For Partnerships:1. Photocopies of I.D. cards of the partners2. National Tax registration Certificate in the name of the firm3. Application for membership to be typed on the letterhead of the firm and addressed to

the secretary4. Partnership Deed5. Bank certificate in the name of the firm6. Copy of Partnership Registration Certificate7. 4 photographs of the authorized partner dully signed by the applicant on the face of it,

which are to be pasted on the application form.

For Companies:1. Bank Certificate in the name of Company2. National Tax Registration Certificate in the name of the Company3. Photocopies of I.D. cards of directors4. Application for membership issuance is to be typed on the on Company letterhead and

addressed to Secretary of the chamber5. A copy of Memorandum & Articles of Association in case of Limited company dully

signed by director6. Copy of Resolution of Directors regarding the nomination of the membership holder of

the Chamber of Commerce and Industry17. 4 photographs of the authorized director dully signed by the applicant on the face of it,

which are to be pasted on the application form.

1 In case of partnership/ sole proprietorship only the partners/ proprietors are the membership holders.


8. Attested copy of form 29.

All the documents are to be attested by the existing members of the concerned Chamber of Commerce and Industry.

MEMBERSHIP SERVICES

The Chamber's basic function is to protect and promote the interest of trade commerce and industry in Pakistan and internationally. The chamber works hard to promote the private companies so that they can contribute towards the socio-economic development of the country.

In general, the Chamber is authorized to provide the following services to its members in general:

Issuing Measurement Certificates Issuing Certificates of Origin for the export cargoes Recommendation letters for Visas and Passports The Foreign Exchange is issued on Chamber's recommendations Promotion of exportables through organized Trade fairs at the National and

International level Organizing Seminars, Training courses, Conferences on various subjects to promote

the cause of private entrepreneurship Providing invaluable feedback to the ministries and governmental functionaries about

trade and industrial level issues Discussion on mutual interest with number of foreign trade delegations, dignitaries

and diplomats visiting the Chamber Publishing Trade Directories, Statistical Data and other publications for the benefit of

the business community Maintenance of Membership Record so as to provide up to date information and

corporate record of member organizations to be used as authentic and certified reference wherever required.

Issuance of Membership Cards which serves as a source of introduction of members to various agencies. The card is given due recognition by agencies world-over.

Compilation of classified directory and Members List which shows Commodity-wise classified directory of members. This directory is circulated worldwide which brings business to members of the Chamber.

Issuance of Status and Reference Reports as they are required by certain Foreign Embassies. Such reports are given due consideration and help in promotion of business of members.

Attestation of Commercial Documents such as invoices, packing lists and agency agreements, which are recognized worldwide.

The chambers all over Pakistan are working towards making the environment more friendly for the traders involved in import and export. Chambers are planning to achieve more efficiency in reaching their objectives by working on following areas:


Effective communication of views of its members to the government so that correct policies are formulated and boost the growth of the trade and industry.

Acting as a bridge between the business community and the government to redress their problems by fostering a spirit of mutual partnership.

Carrying out research and provide timely information, data and guidelines to members on government policies relating to taxation, trade and investment

Helping in promoting investment, exports and growth in commerce and industry. Organizing seminars and arranging an environment conducive for participation in

trade fairs and exhibitions , foreign business tours and provide professional interaction with delegates visiting the chamber.

Make efforts for creating a cooperative atmosphere in the chamber and impart training to its employees to increase their potential and motivation.


ANNEXURE I

Addresses Of Various Chambers Of Commerce Operating In Pakistan

THE FEDERATION OF PAKISTAN CHAMBER OF COMMERCE AND INDUSTRY:

Head Office:Federation HouseSharae Firdousi, Main CliftonP.O. Box: 13875Karachi-75600TEL 021-5873691-94FAX 92-21-5874332EMAIL [email protected] , [email protected]

Zonal Office50-A, Tufail RoadLahore Cantt-54810TEL 042-6670970-71FAX 92-042-6670972

Liaison OfficeBenazir Plaza, Jinnah AvenueP.O. Box: 1927IslamabadTEL 051-213117-18FAX 92-051-273177

FPCCI has under its umbrella the following 46 Chambers of Commerce and Industry

THE AMERICAN BUSINESS COUNCIL OF PAK. NIC BUILDING (6TH FLOOR) ABBASI SHAHEED ROAD, GPO BOX 1322 KARACHI TEL 021-5676436 FAX 021-5660135 EML [email protected] www.abcpk.org.pk

AZAD JAMMU & KASHMIR CHAMBER OF COMMERCE & INDUSTRY 52-F/1, JARI DAM ROAD TEL 058610-44890 FAX 058610-39110EML [email protected] www.ajkcci.com

BAHAWALPUR CHAMBER OF COMMERCE & IND. 43-A/1, TIPPU SHAHEED ROAD MODEL TOWN-A BAHAWALPUR TEL 062-2883192/2886283 FAX 062-2889283 EML [email protected] URL www.bahawalpurchmber.com

DADU CHAMBER OF COMMERCE & INDUSTRY 816, 8TH FLOOR, PROGRESSIVE PLAZA BEAMOUNT ROADKARACHITEL 021-5219026-7FAX 021-5650006 EML [email protected]

D.G. KHAN CHAMBER OF COMMERCE & INDUSTRYKHAKWANI HOUSE, BLOCK 34 DERA GHAZI KHAN TEL 0641-62338/62645 FAX 0641-64938

D.I. KHAN CHAMBER OF COMMERCE & INDUSTRYPOST BOX 5, CIRCULAR ROAD D. I. KHAN TEL 0966-716310 EML [email protected]

THE FAISALABAD CHAMBER OF COMMERCE & INDUSTRY2ND FLOOR, NATIONAL BANK BUILDING JAIL ROAD FAISALABAD TEL 041-2616045-47 FAX 041-2615085 EML [email protected]


THE GUJRANWALA CHAMBER OF COMMERCE AND INDUSTRYAIWAN-E-TIJARAT ROAD GUJRANWALATEL 055-3256701-04 FAX 055-3254440 EML [email protected] WWW www.gcci.org.pk

HAZARA CHAMBER OF COMMERCE & INDUSTRY AL-MUMTAZ PLAZA, SUPPLY BAZAR MANSEHRA ROAD ABBOTTABAD TEL 05921-337871 FAX 05921-330628/381701EML [email protected]

HARIPUR CHAMBER OF COMMERCE & INDUSTRY 32 - HABIB PLAZA G. T. ROAD HARIPUR TEL 0995-613364 FAX 0995-614257

HYDERABAD CHAMBER OF COMMERCE & INDUSTRYAIWAN-E-TIJARAT ROAD, SADDAR P.O. BOX NO. 99 HYDERABAD TEL 0221-278472-5 FAX 0221-2784977 EML [email protected]

ISLAMABAD CHAMBER OF COMMERCE & INDUSTRYCHAMBER HOUSE, G-8/1 AIWAN-E-SANAT-O-TIJARAT ISLAMABAD TEL 051-2250526/2253145 FAX 051-2252950 EML [email protected]

CHAMBER OF COMMERCE & INDUSTRY, KARACHI AIWAN-E-TIJARAT ROAD OFF: SHAHRAH-E-LIAQUAT P. O. BOX NO. 4158 KARACHI TEL 021-2416091-94/2412414/2410587 FAX 021-2416095 EML [email protected] WWW www.karachichamber.com

KHAIRPUR CHAMBER OF COMMERCE & INDUSTRY SHOP 8, SACCHAL SHOPING CENTRE KHAIRPURTEL 0792-4903/51505

LAHORE CHAMBER OF COMMERCE & INDUSTRY 11, SHARAH-E-AIWAN-E-TIJARAT LAHORE TEL 042-6305538-40/6365737-42 FAX 042-6368854 EML [email protected]

WWW www.lcci.org.pk

LARKANA CHAMBER OF COMMERCE & INDUSTRY 21-23, J. F. KENNEDY MARKET LARKANA TEL 074-4040709 FAX 074-4057136

THE MIRPURKHAS CHAMBER OF COMMERCE & INDUSTRY KHAN CHAMBERS, NEW TOWN P.O.BOX NO. 162 MIRPURKHAS TEL 0233-872175 FAX 0233-86181

MULTAN CHAMBER OF COMMERCE & INDUSTRY M. D. A. ROAD MULTAN TEL 061-4517087/4543530 FAX 061-4570463EML [email protected]

OVERSEAS INVESTORS CHAMBER OF COMMERCE & INDUSTRY CHAMBER OF COMMERCE BUILDING TALPUR ROAD, P.O. BOX 4833 KARACHI TEL 021-2410814-15 FAX 021-2427315 EML [email protected] www.oicci.org

CHAMBER OF COMMERCE & INDUSTRY, QUETTA ZARGHOON ROAD, P. O. BOX 117 QUETTA TEL 081-2835717/2821943 FAX 081-282128 EML [email protected]

THE RAWALPINDI CHAMBER OF COMMERCE & INDUSTRY CHAMBER HOUSE, 39-MAYO ROADCIVIL LINES RAWALPINDI TEL 051-5111051-4 FAX 051-5111055 EML [email protected] WWW www.rcci.org.pk

SARGODHA CHAMBER OF COMMERCE & INDUSTRY 14 NEW CIVIL LINES SARGHODA TEL 048-3715664 FAX 048-3700766EML [email protected]

SARHAD CHAMBER OF COMMERCE & INDUSTRY SARHAD CHAMBER HOUSE G. T. ROAD PESHAWAR TEL 091-9213314-15


FAX 091-9213316 EML [email protected]

SHIKARPUR CHAMBER OF COMMERCE & INDUSTRYOPP. GOLE MARKET SHIKARPUR TEL 0761-3342

SIALKOT CHAMBER OF COMMERCE & INDUSTRY SHARAH-E-AIWAN-E-SANAT-O-TIJARAT P.O. BOX 1870 SIALKOT TEL 052-4261881-3 FAX 0452-4268835/4267910 EML [email protected] WWW www.scci.org.pk

SUKKUR CHAMBER OF COMMERCE & INDUSTRY "SUKKUR CHAMBER HOUSE" IST FLOOR, OPP. MEHRAN VIEW PLAZA BUNDER ROAD SUKKUR TEL 071-5623938/5623059FAX 071-5623059EML [email protected]

THE SHEIKHUPURA CHAMBER OF COMMERCE & INDUSTRY CHAMBER HOUSE, KOT ABDUL MALIK LAHORE SHEIKHUPURA ROAD SHEIKHUPURA TEL 04931-7723131/270313/206131 FAX 04931-7722577/205306

GUJRAT CHAMBER OF COMMERCE & INDUSTRY 4th FLOOR, STATE LIFE BUILDING G. T. ROAD GUJRAT TEL 053-3523012-13/3525395FAX 053-3523011

JHELUM CHAMBER OF COMMERCE & INDUSTRY RANI NAGAR, G. T. ROAD JHELUM TEL 0544-646532 FAX 0544-646533

THATTA CHAMBER OF COMMERCE & INDUSTRY P.O. SHAFFIABAD, GHARO THATTA TEL 029-/021-7726243/7771190 FAX 029-7725122

JHANG CHAMBER OF COMMERCE & INDUSTRY AAMIR COLONY, YOUSAF SHAH ROAD OPPOSITE INCOME TAX OFFICE JHANG TEL 047-7611780/7624083 FAX 047-7612371

LASBELA CHAMBER OF COMMERCE & INDUSTRY 2ND FLOOR, LIEDA OFFICE BUILDING

HUB DISTRICT LASBELA TEL 0853-303410

NORTHERN AREAS CHAMBER OF COMMERCE AND INDUSTRYKHAZANA ROAD GILGIT TEL 0572-55415/55740 FAX 0572-55740

MARDAN CHAMBER OF COMMERCE & INDUSTRYSALEEM MANZIL, MUQAM MANDI MALAKAND ROADMARDANTEL 0931-9230215FAX 0931-9230214EML [email protected]

KASUR CHAMBER OF COMMERCE & INDUSTRY C/O. MEHBOOB TOWEL FACTORY43 K.M., FEROZEPUR ROAD KASURTEL 04952-450644-45

CHAMAN CHAMBER OF COMMERCE & INDUSTRY COMMERCE HOUSE CHAMAN (BALOCHISTAN) TEL 0826-613308

THE PISHIN CHAMBER OF COMMERCE & INDUSTRYBUND ROAD, PISHINTEL 0894-420325 FAX 0894-420325

THE MEKRAN CHAMBER OF COMMERCE & INDUSTRYTURBAT MEKRANEML [email protected]

CHAMBER OF TRADERS AND BUSINESS SERVICES MULTAN773/21, OPPOSITE WAPDA OFFICESKHANEWAL ROAD, MULTANTEL 061-772487 EML [email protected]

GAWADAR CHAMBER OF COMMERCE & INDUSTRYGCCI HOUSEGAWADAR (BALOCHISTAN)TEL 0864-211498-99 FAX 0864-211470EML [email protected]

TRIBAL AREAS CHAMBER OF COMMERCE & INDUSTRY - N.W.F.PHOUSE NO. 13-A, STREET # 3DEFENCE COLONY, KHYBER ROAD PESHAWARTEL 091-270468 FAX 091-274649


MUZAFFARABAD CHAMBER OF COMMERCE & INDUSTRY 2ND FLOOR UNIVERSITY BOOK DEPOT BUILDING BANK ROAD MUZAFFARABAD

BADIN CHAMBER OF COMMERCE & INDUSTRYLIAISON OFFICE: 213-214: 2ND FLOOR BURHANICHAMBERS ABDULLAH HAROON ROAD KARACHITEL-021-7729890FAX-021-7733706

OKARA CHAMBER OF COMMERCE & INDUSTRY 14-C, MODEL COOPERATIVE SOCIETY OKARATEL 0442-523840

KOTLI CHAMBER OF COMMERCE & INDUSTRYDISTRICT HEAD QUARTER: HOSPITAL ROAD KOTLITEL 058660-42203

BHIMBER CHAMBER OF COMMERCE& INDUSTRY INDUSTRIAL ESTATE GUJRAT ROAD BHIMBERTEL 058650-42478


ANNEXURE II

Sample Forms

Chamber of Commerce and Industry Application Form

Certificate of Origin

Chamber Issuance Of Visa Recommendation

chamber registration pakistan

Documents

clustersector development

task of sme development

human resource development

policy makers

policy planning small

sme clusterssectors

range of services

objectives of chamber