ccusa national mentoring program - program reporting webinar

7/28/2019 CCUSA National Mentoring Program - Program Reporting Webinar

1/21


2/21

Catholic Charities National

Mentoring Program

Reporting Requirements


3/21

Agenda

OJJDP programmatic requirements

CCUSA programmatic requirements

CCUSA financial reporting

DAP Implementation

Supporting Documents

Sub-Recipient Support Questions


4/21

Provide guidance on programmatic reportingrequirements for the Catholic Charities

National Mentoring Program

Introduce DCTAT Log-in

Objectives


5/21

OJJDP Outcomes I

Performance Measure

Applicants Understanding

Data Collection Methods

% increase in the number of

program mentors recruited Funding is provided to expandmentoring services Maintain a roster of mentorsincluding the date of recruitment,completion of background checks

and training; report baseline and

growth periodically% of program mentors successfullycompleting training Before being assigned to youtheach mentor must undergo acriminal background check andtraining in youth development and

mentoring% of trained program mentors

with increased knowledge in

program areaProgram must demonstrate initial

and ongoing training provided for

mentorsRecord pre- and post-test scores

for all mentor trainingMentor retention rate Youth have better outcomes whenthe mentoring relationship lasts at

least 12 months or an entire

school yearDates for the beginning andending of each mentoring

relationship is recorded% increase in youth enrolled since

the beginning of the program

periodFunding is provided to expand

mentoring services Maintain a roster of participatingyouth; report baseline & growthperiodically


6/21

OJJDP Outcomes II

Performance Measure Applicants Understanding Data Collection Methods% of mentoring programs with

active partners Mentoring programs requireactive community partnerscommitted to the programs

offering resources to achieve

optimal success. Programs will

engage, retain and documentactive partners and the services

they provide to participating

youth

Each agency will develop MOUs

with community partners and

will send a PDF of each to CCUSAMaintain spreadsheet of

partners services and resourcesutilized

# of program youth served Each youth enrolled in theprogram will undergo an

intake/assessment process that

results in a formal record. A

service plan developed with the

participation of the youth, the

mentor, and the youths family, if

appropriate, will document goals

and objectives. Program staff

will regularly record

participation and progress

toward goals, as well assetbacks, should they occur.

Maintain electronic and/or hard

copy client charts and aggregate

rosters% of program youth successfully

completing program

requirementsReason for termination will be

recorded for all youth and % of

successful completion tabulated% of program youth who offend

or reoffend Maintain spreadsheet withroster of participating youthincluding main goals, milestones

and setbacks% of program youth exhibitingdesired change in targetedbehaviors


7/21

https://www.ojjdp-dctat.org

Scroll down and click the plus next to - Juvenilementoring and ARRA Mentoring Grant Programs

Open Performance Measures Grid Under Training

Open Data Collection Form Juvenile Mentoring Sub-grantee

Read FAQs

Review DCTAT Overview Go here first!

Log-in using provided user id and password

OJJDP Programmatic Reporting
https://www.ojjdp-dctat.org/https://www.ojjdp-dctat.org/


8/21

OJJDP Programmatic Reporting -

#4

Please enter the amount of your award

This should include the amount that was awarded t o you for travel

The finance contact should have the most up-to-date budget


9/21


#7

Project Title - CCUSA National Mentoring Program

Project Description - Catholic Charities USA (CCUSA) aims to provide evidence-basedmentoring services to at least 500 youth over a period of two years through a network of 41.

Catholic organizations representing 38 states. CCUSA will act as fiscal agent and provide

program monitoring, reporting, and technical assistance to its subgrantees. The program's

purpose is to prevent delinquency, truancy, drug use, gang involvement, pregnancy and other

high risk activities while improving school performance. Targeted to at risk youth, includingthe children of military families, between the ages of 9 and 17 who live in areas of significant

community disadvantage, the program will use trained adult volunteers matched one to one

with at risk youth to form nurturing relationships lasting no less than twelve months.

Built on weekly two hour individual meetings, the program will include periodic grouprecreational activities as well as case management and other assistance provided by

professional social service or service learning staff. The CCUSA National Mentoring Program

has three goals: 1) to establish a network of CCUSA member organizations equipped toprovide evidence based youth mentoring services; 2) to reduce delinquency, drug abuse,

truancy, gang involvement and other high-risk behaviors through increasing the availability of

youth mentoring; and 3) to improve school performance of participating youth. CCUSA will

support the local organizations as they develop community partnerships and recruit, train

and sustain volunteer mentors in service to the enhanced well-being of youth. Program data

will be collected and contribute to a final report illustrating the methods and outcomes of the

program.


10/21


#9 & #10

9. Non-profit community based organization

10. If your program is evidenced-based click yes. Evidence-based programs and practices are those that have been shown,

through rigorous evaluation and replication, to be effective at preventingor reducing juvenile delinquency or victimization, or related risk factors.

Evidence based programs or practices can come from many valid sources(e.g., Blueprints for Violence Prevention, OJJDPs Model Programs Guide).Evidence based practices may also include practices adopted by agencies,organizations or staff which are generally recognized as best practicebased on research literature and/or the degree to which the practice isbased on a clear, well-articulated theory or conceptual framework for

delinquency or victimization prevention and/or intervention. 11. Choose Hamilton Fish Institute or Other

12. If other - Rhodes, J. E. (2005). A Model of Youth Mentoring.In D.L. DuBois & M.J. Karcher (Eds.), Handbook of YouthMentoring, (p. 32). Thousand Oaks, CA: Sage Publications.

13. Model of youth mentoring (Rhodes, 2005)
http://www.scribd.com/doc/148785637/Model-of-youth-mentoring-Rhodes-2005http://www.scribd.com/doc/148785637/Model-of-youth-mentoring-Rhodes-2005


11/21

OJJDP Timeframes

Reporting Periods

January 1 June 30

July 1 December 31

Data Input Deadlines

July 10

January 10

Reminders will be sent out:

15 days prior to the end of the reporting period The end of the reporting period Five days prior to the end of the data input deadlines One day prior to the end of the data input deadlines


12/21

Programmatic Form Same workbook used previously

Comments from Q2 Reporting

If you have not begun, please note that under the reportingperiod

Please ensure that you are entering information into thecorrect quarter (if a mistake was made last quarter, please

correct it)

MOUs for NEW relationships are required

Catholic Charities Programmatic

Reporting


13/21

Catholic Charities Timeframes

Reporting Periods

January 1 March 31

April 1 June 30

July 1 September 30

October 1 December31

Reporting Deadlines

April 10

July 14

October 10

January 10

Reminders will be sent out:

15 days prior to the end of the reporting period The end of the reporting period Five days prior to the end of the data input deadlines One day prior to the end of the data input deadlines


14/21

CCUSA Financial Reporting

Financial Form

Same workbook used previously

Comments from Q2 Reporting

Does not need signatures

Approver name required

Fill in budget

For most, if not all, agencies ignore Column 5

Training travel resolved

For those who submitted after 5/13 pay Q3


15/21

Pre-mentoring DAP implementation Between initial match and third meeting

Administered with the mentor

Flexible administration

http://surveys.search-institute.org/dap/survey.php?surv=466

Developmental Asset Profile

Survey 1stDAP Implementation
http://surveys.search-institute.org/dap/survey.php?surv=466http://surveys.search-institute.org/dap/survey.php?surv=466http://surveys.search-institute.org/dap/survey.php?surv=466http://surveys.search-institute.org/dap/survey.php?surv=466


16/21

Reference assets throughout match

Design activities that directly impact assets

Explain how developing assets leads toprogram goals

Encourage real-life examples of utilizingassets


Survey Referencing Assets


17/21

Post-mentoring DAP implementation

Second to last meeting

Administered with mentor

Flexible administration

Will send the link to the 2nd DAPimplementation April 2014 or sooner by

request.


Survey 2nd DAP Implementation


18/21

ID Convention for DAP

Items captured in ID

Agency state abbreviation (NY, WY)

Agency diocese three letters (Roc, Che)

Special population

None - 0

Pregnant and Parenting - 1

Military Family - 2

Refugee 3

Pregnant and Parenting AND Military Family 4

Pregnant and Parenting AND Refugee 5 Military Family and Refugee 6

All 3 7

Youth ID number two numbers (01, 14)

Pre/Post test letter (a or b)

Examples: NYRoc001a, MABos303a, WASea205a, KSSal110b


19/21

Sub-Recipient Support

Support activities include but not limited to

Reporting and reviewing of programmaticperformance data and reports

Site visits and follow up on policies and procedures Inquiries and feedback regarding all aspect of

program activities

Training & technical assistance


20/21

Questions?


21/21

Out of Office

J une 22 J uly 7