CBE Financial Aid Planning

Melanie Casciato- CBC

mcasciato@columbiabasin.edu

(509) 542-4593

Definitions

• Academic Year for the CBE program-July 1- June 30

– 2 six month sessions

– # of instructional weeks varies by enrollment entry date (but all entry points meet minimum annual

requirement of 30 weeks for credit hour program)

– Minimum full time enrollment each session= 20 credit hours

– No part-time attendance

Academic Calendar

• Modules- each 5 credit class can be viewed as a module– for a payment period a course or courses do not span the entire

length of the period of enrollment

• Nonstandard terms- defined begin and end dates for all coursework– May be unequal in length

– Does not conform to normal quarter/semester schedule

– Group modules together for enrollment for the entire session

Processing of Aid

• Manually handled at each institution

• Students will be coded at admission– Information on coding is available on CBE Blog

• Utilizing FAM- create a sub code in award screen to track award based on entry point

• Budgets and procedures will need to reflect each session entry point

• Budget Code in FAM will be 99

Cost of AttendanceColumbia Basin College

Competency Based Education (CBE)

2014-15 Cost of Attendance

January February March

Month 1 Start Month 2 Start Month 3 Start

Tuition & Fees $ 2,667 $ 2,667 $ 2,667

Room & Board $ 6,420 $ 5,350 $ 4,280

Personal Expenses $ 1,214 $ 1,012 $ 809

Fees $ 40 $ 40 $ 40

TOTAL $ 10,341 $ 9,069 $ 7,796

Manual Budget Code 99 99 99

1 Six Month Session Budget based on Entry date

Budget based on Off Campus budget R&B and Personal costs R&B= 2*3210 and Personal = 2* 607 (then pro-rated for entry month)

Financial Aid Coding

• 2 sessions each year (Example)

– B453= Winter Session

– B561= Summer Session

• Create Award Sub Code for entry points (Example)

– B453 Award Sub Code A= January Start

– B453 Award Sub Code B= February Start

– B453 Award Sub Code C= March Start

SAP (Satisfactory Academic Progress)

• All students are Full Time

• Students receive Grades A or B to show mastery OR

• Student receives I or F– Incompletes will reflect current campus policy

• I or F grades in more than one class will automatically result in cancellation of a students aid (until the grade is resolved or the student follows campus policy to reinstate aid)

60% Dates

• Set a census date for each session based on entry point (3 dates per session)

• See Blue Book: Volume 5, Chapter 6 for determining withdrawal for module based program

Entry Point January 5th February 2nd March 2nd

Calendar Days 166 138 110

60% # Calendar Days 99 82 66

60% Date 4/13/2015 4/24/2015 5/6/2015

Unanswered Questions?

• Discussion of what SNG awards would look like: WSAC has not responded to the question of whether the awards will be the equivalent of a semester award?

• Reporting requirements for Interim and Unit Record- what this will look like?

• State authorization for each institution (for out of state students).

Questions (Continued)

• Notification from accreditors on approval for new program delivery (substantive change)

• Loan borrowers- reporting to the Clearinghouse based on 6 month sessions.

• Department of Education- getting final approval to move forward

– Nonstandard term vs. Non term

– Academic program meets all financial aid criteria

Next Steps

• Work with SBCTC in utilizing FAM

• Create internal tracking for new CBE students

– Create spreadsheet to collect program data

• Create Policies & Procedures

– Satisfactory Academic Progress

– Appeal process

– Withdrawal and Return of Funds

• Create CBE priority deadlines/calendar