case template 2012

8/11/2019 Case Template 2012

1/16

Business Case Template


2/16

Table of Contents

Table of Contents..................................................................................ii

Introduction1

Using this Template........................................................................

Authority Signatures.............................................................................2

Eecuti!e Summary.............................................................................."

#hase 1$ The Strategic Contet...............................................................%

1 Business &eeds and 'esired (utcomes..........................................

1.1 Strategic Environment.....................................................................................................

....1.1.1 Organizational Overview.......................................................................................

....1.1.2 Business Need.......................................................................................................

....1.1.3 Drivers for Change................................................................................................

....1.1. Business Outcomes................................................................................................

1.2 Strategic !it.....................................................................................................................

1.3 Detailed Descri"tion of the Business Need.....................................................................

....1.3.1 #ro$lem%O""ortunit& Statement............................................................................

....1.3.2 #rioritized 'e(uirements )*igh +evel,..................................................................

....1.3.3 -ssum"tions................................................................................................ ......... .

....1.3. Constraints.............................................................................................................

....1.3. De"endencies.........................................................................................................

1. Sco"e...............................................................................................................................

....1..1 Boundaries.............................................................................................................

....1..2 Sta/eholder -nal&sis................................................................................. .......... ..

#hase 2$ Analysis and )ecommendation..................................................*

2 #reliminary (ptions Analysis.........................................................

2.1 Evaluation Criteria..........................................................................................................

2.2 +ist the #ossi$le O"tions.................................................................................................

....2.2.1 0he Status uo......................................................................................................

....2.2.2 Descri$ing the O"tion............................................................................................

2.3 Screening of O"tions.......................................................................................................

2. 'ationale for Discounted and ia$le O"tions.................................................................

....2..1 -dvantages and Disadvantages..............................................................................

2. -lignment........................................................................................................................

....2..1 Strategic -lignment............................................................................................. ..

....2..2 -lignment with Desired Business Outcomes........................................................ .


3/16

2. 'ecommendation............................................................................................................

#hase "$ +anagement and Capacity.................................................

" +anaging the In!estment.............................................................

3.1 4overnance and Oversight..............................................................................................

....

3.1.1 #ro5ect 6anagement Strateg&............................................................................. ...

....3.1.2 Contracting and #rocurement................................................................................

....3.1.3 7m"lementation #lan..............................................................................................

....3.1. Schedule and -""roach.........................................................................................

....3.1. #ro5ect 'eview Strateg&........................................................................................

3.2 'is/ 6anagement Strateg&.............................................................................................

....3.2.1 'is/ Summar&.......................................................................................................

....3.2.2 'is/ 'egister.......................................................................................................

....3.2.3 'is/ 6anagement -""roach................................................................................

3.3 Change 6anagement Strateg&......................................................................................

3. #erformance 6easurement Strateg&.............................................................................

....3..1 8e& #erformance 7ndicators................................................................................

Appendices 11

Cost9Benefit -""endi:........................................................................................................

Sources of funding..............................................................................................................

Costs....................................................................................................................................

Net Costs.............................................................................................................................

Net #resent alue................................................................................................................

Cost9Benefit -nal&sis..........................................................................................................

#a&$ac/ "eriod....................................................................................................................

7nternal 'ate of 'eturn........................................................................................................

,lossary of Acronyms and Terms....................................................


4/16

Business Case- #ro/ect &ame0

Introduction0his document is &our tem"late for "roducing a 6c6aster ;niversit& $usiness case. - $usiness

case is a "ro"osal document< often accom"anied $& a "resentation< to an authorit& $od& $& a

!acult&< de"artment or unit see/ing funding< a""roval< or $oth for an activit&< initiative< or"ro5ect. 0his tem"late is an ada"tation of the 0reasur& Board of Canada Secretariat=sBusiness

Case Template customized for 6c6aster ;niversit& use.

Using this Template

0o create &our $usiness case using this tem"late>

1. Delete this "age.

2. 'e"lace the title on the cover "age with ?Business Case>@< the name of &our "ro5ect.

3. 'ight clic/ on the document header< select Edit Headerand re"lace the A$rac/eted te:twith &our "ro5ect name and delete the $rac/ets.

. Save &our document with a file name of &our choice.

. 'ight clic/ on the document footer< select Edit Footerand u"date the file name $& right9

clic/ing on the file name and selecting Update Field.

. Com"lete the tem"late sections.Note each section contains brief instructions written in

italics, which can be removed once your document is finalized.

. ;"date the ta$le of contents $& right9clic/ing on the ta$le of contents and selecting

Update Field< then Update entire table.

2%%%*.doc 1


5/16

#ro/ect &ame0 -Business Case

Authority SignaturesInclude the signatures of the project eecutive sponsor and other project sponsors, indicating

that they agree with the proposed business case.

E:ecutive S"onsor Date

!ull name

Title

#ro5ect S"onsor Date

!ull name

Title


!ull name

Title


!ull name

Title

2 Business Case Template E&,.doc


6/16


Eecuti!e Summary"rovide an eecutive summary #high level$ that captures only the essential elements of the

business case being presented. Include the strategic overview for the business case and the most

pertinent facts.

2%%%*.doc 3


7/16


#hase 1$ The Strategic Contet

1 Business &eeds and 'esired (utcomes

%se the following sections to identify the need #problem or opportunity$ facing the %niversity,and&or department&unit and the desired business outcomes.

1.1 Strategic Environment

o 1.1.1 Organizational Overview

'escribe the current environment to build a strong rationale for the proposed investment. This

organizational overview should include(

)ission

*trategic vision, goals, and service objectives

Current activities and services, including +ey sta+eholders and clients

rganizational structure #high level$

-isting capacityfinancial and human resources

o 1.1.2 Business Need

Identify the business need in the form of a concise well/structured statement that addresses the

problem or opportunity. This statement should be no more than one or two sentences.

o 1.1. !rivers "or #$ange

Identify the internal and eternal drivers that have triggered the business need for the investmentproposal.

o 1.1.% Business Outcomes

'escribe the epected results or benefits #high level$ that the investment is striving to achieve at

the end of an intervention or change.

1.2 Strategic Fit

'escribe how the proposed investment fits within the organization0s broader strategic contet

and contributes toward its goals and objectives. This subsection should map the investment

proposal to the organizational overview0s objectives.

1. !etailed !escription o" t$e Business Need

o 1..1 &roblem'Opportunit( Statement

1estate the Business Need statement that addresses the problem or opportunity.



8/16


9/16


1.% Scope

o 1.%.1 Boundaries

'efine what is to be included within the scope of the investment and eplicitly state what is

ecluded from the investment.

o 1.%.2 Sta0e$older nal(sis

'escribe +ey sta+eholders, their specific roles, and their contributions to the realization of the

investment.



10/16


#hase 2$ Analysis and )ecommendation

2 #reliminary (ptions Analysis

%se the following sections to screen a comprehensive list of options and narrow the alternativesdown to a reasonable number of viable options.

2.1 Evaluation #riteria

'efine the re2uirements or evaluation criteria that will be used for screening and analysis of the

options and will ultimately determine an overall recommendation. -ample screening criteria(

strategic fit, potential achievability, and potential affordability.

2.2 ,ist t$e &ossible Options

Identify, describe, and eplore options that can address the business need. The list should

demonstrate due diligence in eploring each option including associated costs and benefits.

-ample options to consider( status/2uo, re/engineer, build, buy, or lease&rent.

Cost/Benefit 5nalysis can be reflected in 5ppendices and may include( sources of funding

available for the project or business case, capital costs, operating costs, recoveries and&or

revenues, paybac+ period, net present value, and internal rate of return.

o 2.2.1 $e Status uo

Include the base case #or status 2uo$ option as the baseline to consider alternative options

against.

o 2.2.2 !escribing t$e Option

'escribe each preliminary option #high level$.

2. Screening o" Options

5ssess how well each option meets the evaluation criteria. 'etermine whether a particular

option should be discounted immediately or considered for further analysis as a viable option.

Example Approac#: ,se a -creening -ummary .able

Option )umber an" )ame Option 1:-tatus /uo

Option 2:Re0engineering

Option 3:uil"

Option :uy

-creening criterion:Strategic fit and business needs

No Yes Yes Yes

-creening criterion:Potential achievability

No No Yes Yes

-creening criterion:Potential affordability

Yes Yes No No

2%%%*.doc 7


11/16


-ummary Retaine" as baseline Discounte" Discounte" iable

2.% )ationale "or !iscounted and 3iable Options

Create a short list of viable options based on the assessment conducted in the screening of

options and provide the reasons for retaining or discarding each option.

o 2.%.1 dvantages and !isadvantages

Identify whether each option0s measure against the aforementioned criteria is found to be either

an advantage or a disadvantage #financial and non/financial$. It may be preferable to

summarize the findings in a table format.

2./ lignment

'escribe how the investment fit within the organization0s broader strategic objectives and&or the!aculty&department&unit0s desired outcomes.

o 2./.1 Strategic lignment

'escribe how the option supports the %niversity and&or the !aculty&department&unit0s current

business architecture and planned program results and strategic outcomes #if applicable$.

o 2./.2 lignment wit$ !esired Business Outcomes

"repare an option outcome analysis and present a summary of the findings for each business

outcome. It may be preferable to organize the findings in a table format.

2.4 )ecommendation

Based on the analysis ma+e a recommendation, if more than one viable option still eists then

the recommendation should be the option most aligned to the desired outcomes. "resent the

recommendation in a straightforward manner, clearly stating why the organization will benefit

by focussing its investment on one particular option.



12/16


#hase "$ +anagement and Capacity

" +anaging the In!estment

Complete the following sections to describe how the strategic investment will be managed.

.1 5overnance and Oversig$t

'escribe how the proposed investment would fit within the %niversity0s broader governance and

oversight structure. Identify where business case updates will be reported and how often updates

will be provided.

o .1.1 &ro6ect 7anagement Strateg(

'emonstrate that the organization has and will apply a sound methodology to manage the

project during its life cycle and through post/implementation.

o .1.2 #ontracting and &rocurement

"rovide information concerning the procurement vehicle, and precisely how it will be utilized.

o .1. 8mplementation &lan

utline how the project will be implemented to demonstrate that the proposed investment has

been appropriately thought through and that the estimates presented are within an acceptable

degree of accuracy.

o .1.% Sc$edule and pproac$

Identify the core wor+ streams and associated milestones.

o .1./ &ro6ect )eview Strateg(

"rovide an overview of the methods and processes that have been or will be implemented to

gage the project0s progress and how that progress will be communicated to the project team,

project sponsor, and other sta+eholders. Consider the impact, if any, on eisting policies and

standards.

.2 )is0 7anagement Strateg(

'emonstrate that the organization has a function in place to manage the ris+s of the project.

o .2.1 )is0 Summar(

'escribe the attributes of each ris+ related to the investment. 5 ris+ summary should include

identification of each ris+, an assessment of its probability of occurrence, potential impact,

mitigation and contingency.

2%%%*.doc 9


13/16


o .2.2 )is0 )egister

Identify the relationship of the investment to the organization0s eisting ris+ register, if

applicable.

o .2. )is0 7anagement pproac$

'escribe how the project will monitor and manage ris+.

. #$ange 7anagement Strateg(

'escribe the potential impact of the proposed change on organizational culture, systems, and

processes and on people and how change will be managed during and after the project.

.% &er"ormance 7easurement Strateg(

'escribe how the organization will address performance measurement for project

implementation and benefits realization.

o .%.1 9e( &er"ormance 8ndicators

Compare each option against industry/standard benchmar+s. If benchmar+ing information is not

available for a specific option it should be stated.



14/16


Appendices

#ost:Bene"it ppendi;

Sources o" "unding

3ist all secured sources of funding and identify additional potential funds to be used to pay for

all or a part of the project.

#osts

"rovide a comprehensive description of the costs #both capital and operating$ for each option.

"rojected costing estimates should be based on total cost of ownership, which includes ongoing

costs over the course of the investment0s life cycle.

Net #osts

Identify net costs of each option by reducing the total costs per option by the total sources offunding. If sources of funding and costs are epected to occur over several future years using

present values is recommended. The interest rate used to discount future cash flows should be the

%niversity0s current weighted average cost of capital #6.789$.

Net &resent 3alue

!or each of the alternatives determine the net present value by discounting both the cash inflows

and outflows over the life of the project. 'etermine the net positive or negative position of an

option by deducting the net present value of costs from the net present value of cash inflows.

5 larger positive net present value alternative does not automatically mean the option outweighs

another option, do determine the optimal option one must also consider other benefits and ris+s

by conducting further cost/benefit analysis.

#ost:Bene"it nal(sis

Based on the costs established for each option, describe how those costs are weighed against the

benefits. Conduct the cost/benefit analysis for each option ta+ing into account costs, benefits,

and ris+s associated with described assumptions.

2%%%*.doc 11


15/16


&a(bac0 period

Identify the length of time re2uired to recoup funds invested. This calculation has limitations

because it does not consider the time value of money.

"aybac+ "eriod : Investment 1e2uired

Net Cash Inflows

ption 5 : ;.= years

ption B : ;


16/16

case template 2012

Documents