Case Jyväskylä Life cycle procurement: Sharing the risks and savingsSCI Network meeting, Malmö 19.9.2012Sanna Ahvenharju, Gaia Consulting OyBased on presentation by Mikko Lepo, City of Jyväskylä

Gaia team – at Your Service• 35 highly-educated experts –

multidisciplinary and cross-sectorial

• Sustainability consultancy and business development since 1993

• Strategy and implementation partner

• Over 400 clients in 5 continents• Offices in Finland, Switzerland,

China, Ethiopia and Argentina

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Construction of a campus of childrens’ facilities• School for grades 1-9 • Day care centre• Special school for children requiring specific

support

• Altogether 1000 children, 180 personnel• Investment of 16 000 m2, 35 M€• 20-23 years lifecycle, ~55 M€

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Timeline

Preselection of providers (5-6/2010)

Presentation of solutions (9-10/2010)

Tenders (1/2011)

Final decisions (5-6/2011)

Signing of contracts (8/2011)

Procurement announcement 4/2010

Tendering of procurement consultants 1-2/2010

Procurement decision 1/2010

Project plan 2009

Construction 3/2012 – 7/2015Service until 2033

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Aims of the procurement project

1. Efficiency and multifunctional use of space

2. Monitoring and reporting the set goals for functionality and condition of different spaces/facilities

3. Application of new technical solutions

4. Sustainable development and energy efficiency

5. Competitive financing for life cycle procurement and the legislative requirements of the process

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Life cycle approach

Feasibility study

Project planning

Procurement preparation Construction Use Maintenance

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Lifecycle procurementProcurement of - usability, - functionality and - predefined conditions of a facility

Risk assessment identified over 100 risks

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Target values defined for different spaces

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TILAKORTTITilaohjelma KOHDE 3, YHTENÄISKOULU

YLEISET SISÄILMAN VAATIMUKSET (LVI)TILARYHMÄ LVIS-ÄÄNIOLOSUHTEET

TILA K3 T11 LVIS-äänitaso 33

huoneessa (38) dBA

pinta-ala m2 75

henkilömäärä 25 TILAN KUORMITUS- JA KÄYTTÖTIEDOT

m2/henkilö sisäiset lämpökuormat ihmiset 25 hlöä

valaistus 12 W/m2

LÄMPÖOLOSUHTEET laitteet 20 W/m2

sisälämpötila kesä 20-25 C käyttöaika ma-pe 8-16

talvi 20-23 C la-su -

käyttöaste käytön aikana 50 %

LVI-KALUSTEET ON / EIvesipiste tilassa ON

SISÄILMAN LAATU lattiakaivo tilassa EI

ulkoilmavirta * 8 (dm3/s, hlö)

4 (dm3/s, m2) MERKKIEN SELITYKSET

ilman maksimi CO2 -pitoisuus 900 (ppm) - ei vaatimusta

* mitoitetaan suuremman ilmavirran tuottavan mukaan

Opetustilat

FYSIIKKA KEMIA

K3 T11

Contractual requirements, examples

• The condition of buildings have to fulfill certain level of quality throughout their lifetime

• Assignment of required response times- Decrease service contract payments 1 €/m2/day, if response is delayed

• Predefined maximum energy consumption - Costs for exceeding the limit are carried by the provider- The potentially achieved savings are divided 50% / 50% between

procurer and provider

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Lessons learned

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• Innovation limited by the fact that many equipment requirements had to be specific in order to allow for quantitative comparison between tenders

- Life-cycle contract allows for further development during later phases of the project

• Energy and water contracting mechanism worked well – encouraged savings and new innovations

• The reporting mechanisms and usability and functionality assessment mechanisms carry a potential for further service providers and innovations

• The target levels for energy consumption could have been even more tight

Notes for the guide

• 2.a - good project team• 2. g - funding from national programme• 3.f – performance targets• 5.a – procurement model• 6.a – use of incentives

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