career fair and achievers conference 2015 oc application

Dear Applicant,

We thank and congratulate you on your decision to apply to be part of the organizing committee for next year’s national Achievers Conference and Career Fair. We believe this is a platform for you to learn and develop your leadership skills and will lead to personal growth and development for you as an individual.

We also believe it is a step to the next level of your AIESEC experience and also in terms of career development. An OC experience connects you to the network, exposes you to the external world and removes you from your comfort zone.

We are glad to have you on board and we look forward to working with you in ensuring these two events are a success.

Yours AIESECly,

MC Prime.

OC STRUCTURE FOR ACHIEVERS CONFERENCE

OCP

OCVP Finance OCVP Delegates

Servicing OCVP sites and

Logistics OCVP Business Development

OCVP Communications/

IM

Conference Managers: Dickson Luhikula, MCVP Finance

Rehema Julius, MCVP OGX

OCP

OCVP Finance

OCVP Sites and Logistics

OCVP Sales (Corporate)

OCVP Sales (Non

Corporate)

Event Manager: Brenda Njeri, MCVP BD

OC STRUCTURE FOR CAREER FAIR

Tracking and Rewards system

• This team will be tracked by the MC EB responsible. (Conference Managers and Events Managers)

• The team will have to give a report of their activities every week to the MC responsible and will have meetings at least once in a fortnight as well.

• Upon success of each the events, each of the members of the team shall be given a reccomendation letter from the Member Committe President of AIESEC in Tanzania.

Benefits of joining this O.C.

• You shall gain a lot of skills inclusive of Events Management, Stakeholder focus, Selling and Fund raising, and also personal skills such as Self- Awareness, Self- Effectiveness.

• Networks- You will expand your network base through this event as it will eventually lead you to meeting alot of Alumni during the organizing and execution of the event.

• A reccommendation letter, this you can present to potential employers in the future.

Important Dates to note

Deadline: Sunday 18th Jan 2015

Late submissions will not be accepted.

REVIEWS:

Monday 19th January 1500hrs (+3GMT)

Generals Requrements and Responsibilities

• Motivation, Commitment and Availability

• Attendance to all required meetings

• Accountability and regular reporting to the respective CCVP

• Cooperation and proper communication with the CC.

• Proactiveness and Efficiency in ones given duties

• Support each other on delivery of what is required for the

success of the events

ORGANANISING COMMITTEE PRESIDENT

Job Descriptions

• Create a tracking template with weekly actions to co-

ordinate team’s performance.

• Submission of weekly reports to the MCEB responsible.

• Coordinate creation of a budget and reports.

• Chair weekly meetings and ensure output is shared with MC

• Organize trainings on current needs of the team internally

or externals.

• Overall in charge of financial responsibility.

• Building and maintaining team culture.

• Selling and promotion of the event both internally and

externally

COMPETENCIES NEEDED SKILLS NEEDED

Organizational understanding Understanding the organization and its purpose will enhance your motivation and

brand identity.

-A fluent understanding makes it easier to sell the conference to all stakeholders.

Results oriented -Performance management.

-Contribution to organizations overall performance.

Inclusiveness -Including the team in the decision making process.

-Creating a team culture whereby all members feel a part of a unit.

-Respect for all members of the team.

-Team synergy, match how each members strengths compliment others

weaknesses.

COMPETENCIES GAINED SKILLS GAINED

Resource management Managing all resource components to ensure you have maximized output.

Sustainability of resources.

Stakeholder focus Including all stakeholders in one part of the conference.

Servicing all stakeholders with the right product.

Partnership management. Follow up on externals after the conference.

Developing others Ensure your team members have filled in competency development model.

Track their individual performance by periodic appraisal.

Competency Development

ORGANISING COMMITTE VICE PRESIDENT, FINANCE

Job Descriptions

• Ensure financial sustainability of the conference.

• Record keeping (receipts, invoices must be accounted for by the

end of the conference).

• Create a budget which you will submit to the EB responsible

and VP F&A.

• Collection of delegate’s fee and issuing of receipts.

• Creation of a financial report after the conference.


externally

COMPETENCIES NEEDED SKILLS

Integrity demonstrate a sense of responsibility and commitment

Accountability Accepts responsibility for actions and results. Set goals

which are clear measurable

COMPETENCIES GAINED SKILLS

Personal Effectiveness Managing your time and resources to enable you to give

optimal output.

Communication Effectively communicating to members about delegate’s

fee.

Working with the team pushing your agenda for financial

sustainability of the conference.

Resilience Maintaining self motivation even when things are bleak.


ORGANISING COMMITTEE VICE PRESIDENT DELEGATES

SERVICING

Job Description

• Responsible for delegate’s registration, sending of invitation

letters those that require from school or parents for approval

and coordinating of check in and checkouts

• Delegates package and merchandise provision at the

conference.

• Constant communication with chief delegates from LCs/

respective entities to ensure all delegates travel arrangements

and collection of delegates fee

• Creating delegates mailer, promotion videos and carrying out

any other marketing strategy that will create awareness about

Achievers Conference


Negotiation Working with others in order to reach an agreement. A

successful negotiation is one where all parties are

satisfied with the agreement

Self confidence Confidence in oneself and one’s own abilities. Managing

and continually improving one’s own performance

Ability to Listen Delegates need to be listened to most the time because

they are not as familiar to the environment as you


Resilience Persistence to find the right venue for the conference.

Awareness of others Having a balanced and honest view of your own

personality, and often an ability to interact with others

frankly and confidently

Stakeholder focus Taking every participant into account and ensure

delegates are well catered for.


ORGANISING COMMITTEE VICE PRESIDENT, SITES AND

LOGISTICS

Job Descriptions

• Getting the best site for the conference with a focus on creating

a lasting partnership.

• Ensuring the caterers provide the best diet at the best price at

the best time

• Organizing transport to and from the site at the best possible

price.

• Keeping track of banners and organizing for their collection and

return

• Keeping track of all equipment that is transported to and from

the site


Negotiation Working with others in order to reach an agreement. A

successful negotiation is one where all parties are

satisfied with the agreement

Self confidence Confidence in oneself and one’s own abilities. Managing

and continually improving one’s own performance

Resource management managing internal and external resources in a sustainable

manner


Resilience Persistence to find the right venue for the conference.

Awareness of others Having a balanced and honest view of your own

personality, and often an ability to interact with others

frankly and confidently

Stakeholder focus Taking every player into account and ensure the logistics

around them is catered for.


ORGANISING COMMITTE VICE PRESIDENT BUSINESS DEVELOPMENT AND SALES(CORPORATE/ NON CORPORATE)

Job Descriptions

• Create specialized product packages around the conference/ event

• Coordinating fundraising activities for the conference.

• Creation of standard proposals with the correct brand alignment.

• Put to use customer service models to ensure partnership management of all external stakeholders

• Liaise with MCVP BD to get company listings.

• Ensure creation of conference/fair branded merchandise.

• Selling and promotion of the conference/event both internally and externally

• Corporate Sales fully incharge of research, product packaging and sales of profit related companies while non corporate sales fully in charges of sales within NGOs, government offices, media and learning institutions


Communication Constant communication of updates to externals

about progress of the conference/events

Organization understanding To ensure the brand is sold uniformly a clear

understanding of the brand is needed.


Innovation and creativity Innovative products created for partners.

Implementation of new ideas.

Stakeholder focus Have a plan of servicing all stakeholders and creation of

a pipeline.

Commitment to results Implementing resource plan and have a percentage of

tasks achieved.


ORGANISING COMMITTE VICER PRESIDENT

COMMUNICATION/ INFORMATION MANAGEMENT

Job Description

• Publicizing the conference to all the relevant stakeholders

• Developing and maintaining channels of communication to

all stakeholders

• Getting all the materials necessary for promotion


externally


Effective communication Be Aware and make use of the various communication

channels stakeholders use.

Constant periodic communication with all stakeholders.

Adaptability to be able to adjust easily to changes and new

conditions e.g. new communication tools, new games to

use.


Innovation and creativity New ideas on how to attract members to apply for the

conference.

Stakeholder focus There are multiple players you are servicing. (Faci’s,

delegates, externals). Ensure they are getting the right

information.

Commitment to results Poor information flow and communicate will harm to

the conference success.


APPLICATION PROCESS

This application questions are divided into two parts general questions and specific questions in which you will fill the position you want.

Specify which event you are applying for.

READ Through the application and pick a position that suite the competencies you have and the ones you hope to gain.

Answer all questions relevant to you

Submit your application in pdf, rar or zip form like this: {NAME}_(EVENT APPLYING FOR)_(POSITION) APPLICATION

SEND YOUR APPLICATION TO [email protected], [email protected]. [email protected]

PS: Late submission shall not be accepted.

ALL THE BEST

mailto:[email protected]

Name

Date of Birth, Nationality

Mobile Number

LC

Email address

Skype

Current Role in AIESEC

A General Questions

Question 1:

Year Stage Position Held Entity

Year Conference

(Name and Description)

Location

Your role

(delegate, OC or Faci)

Question 2:

a)Your AIESEC Experience

b) Your AIESEC Conference Experience

Area Experience How would this help

3) Describe two main areas in AIESEC where you have had most experience in

and how will it help you in fulfillment in your role in the Organizing Committee

4) Mention 2 strengths and 2 weaknesses that you possess and

say how your strengths will enable you in delivery of this

congress and also how you will improve on your weaknesses

5) Mention 3 skills or competencies that you have, that will

assist in delivery of this conference

B) SPECIFIC QUESTIONS

1 a) Are you applying for OC Achievers Conference or Career Fair 2015and why?

Organizing Committee President

1. Describe the difference between a boss and a leader?

2. Project management is used throughout our lives. From start to finish of the conference/ event simulate a work plan of how things will be executed to who will be responsible in the team for each task?

3. How will you ensure your team produces results and develop themselves simultaneously?

4. What traits do you possess to make you ideal for this position?

5. Give 3 strengths and 3 weaknesses you have and describe how they will affect team synergy?

6. How do you plan to remain motivated and ensure that motivation is passed down to the team?

7. What is your vision for this conference?

8. What do you hope to gain after this experience?

Organizing Committee Vice President Finance

1. Have you had any experience dealing with money with any organization?

2. What qualities do you possess that make you an ideal candidate for this position?

3. Create a 3 draft budget of the conference: realistic, optimistic, and pessimistic according to sponsorship availability.

4. Give 3 strengths and 3 weaknesses that you possess and how they would affect the synergy of the team.

5. It is 1 week to the conference, your team has been working very hard but no payments have been made by the members you had approached, which has led the OC getting de-motivated. What would you do?

6. What key strategies would you implement to ensure the financial sustainability of the conference?

7. Clearly describe the link between this role, the competencies you will develop and your next role.

8. What is your vision for this conference?

Organizing Committee Vice President Delegates Servicing

1. Why have you decided to apply for the role delegates servicing?

2. Please evaluate yourself on a scale from 1 to 5 [1 being poor, 5 being excellent] in terms of stress and crisis management? How do you think that will affect your performance in delegate servicing?

3. What will be your personal contribution to ensure that delegates, facis and chair all have an amazing experience and what will be your strategies towards achieving a successful conference? (Give 3 strategies)

4. What will be your 3 priorities/ strategies and results expected

5. Please evaluate Delegate Servicing at the last AIESEC conference you attended. What did you like and would want to implement at Pioneers and what didn’t you like and you would want to work towards not seeing a repeat of the same occurrence.

6. In case delegates get critically ill or are involved in an accident during the conference what actions would you take as delegates servicing

7. Clearly describe the link between this role, the competencies you will develop and your next role

Organizing Committee Vice President Sites and Logistics

1. Describe personal qualities that make you the best candidate for this position.

2. What is the core work of AIESEC and how would you relate it to this position?

3. Given 4 weeks to organize the conference, create a resource plan for yourself with the job description provided.

4. Give 3 strengths and 3 weaknesses you possess and how they would affect the working of the team.

5. It is 2 weeks to the conference; you have been working very hard which has led to you being demotivated. What strategies would you employ to ensure that you carry out the remainder of the plan and achieve result

6. What would be your key strategy to ensure that the caterers deliver on their promises every time? Clearly describe the link between this role, the competencies you will develop and your ext role.

Organizing Committee Vice President

Business Development And Sales

1. Describe personal qualities that make you the best candidate for this position.

2. What is the core work of AIESEC and how is it related to this position?

3. Given 4 weeks to organize the conference, create a marketing call task plan and specialized product packages for the organizing committee with the job descriptions provided.

4. Give 3 strengths and 3 weaknesses you possess and how they would affect the working of the team.

5. It is 4 weeks to the conference; your team has been working very hard which has led to the OC getting de-motivated because no money is coming in. What strategies would you employ to ensure that they carry out the marketing call task plan and achieve results?

6. List and explain various ways in which you would ensure that the database of companies approached for the conference are retained and meet external relations criteria?


Organizing Committee Vice President

Communication and Information Management

1. Describe personal traits that make you the best candidate for this position.

2. How would you deal with this situation? A partner from your respective country sponsors the event. He gives money to print his company banners which are going to brand the main conference. What are the main steps you would take to ensure he smiles when he visits the conference venue/ event site?

3. Give 3 strengths and weakness you possess and how they affect team synergy.

4. As a Communications and IM, what are your five main priorities for ensuring that the Conference or Event is effectively marketed to all delegates/ students attending? What strategies would you propose for each one and what results would you like to see in each of those areas?

5. It is 4 weeks to the conference; your team has been working very hard which has led to the OC getting de-motivated. What strategies would you employ to ensure that they carry out the communication plan and achieve results?


career fair and achievers conference 2015 oc application

Documents

events managers

mc responsible

personal skills

team culture

mc eb responsible

oc experience

leadership skills

mc prime