Entry Tutorial

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OC Fair Competition Online entry tutorialRead the competion guides for important dates and guidelines regarding your entries at www.ocfair.com/oc-fair/competitions-contests/

The competitions in Visual Arts (Fine Arts, Photography and Woodworking), Collections, Fiber Arts, Jewelry Arts, and Hand Crafts & Hobbies are juried exhibitions. Not all entries will be accepted. A digital photo submis-sion of your entry is required. For 2-dimensional entry, 1 photo upload per entry and for 3-dimensional entry, up to 3 photo uploads per entry. See competition guide for details. Kids Photography, Youth Collections, and Home Arts entries will also require a photo upload but they will not be pre-juried.

In-Person “Help Days” to assist you with online registration are available. Look in the competi-tion guide for information on dates and times.

If you have any questions or problems, see competition guide for contact information.

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Before starting, please determine what division/class you want to enter, decide on the title/description for the en-try, locate your photo image(s) of your entry (if the competition requires it) and have your credit card available.

During registration, we recommend that you “Save” your cart often to prevent losing any entry information. Registration sessions expire after 20 minutes of inactivity.

Enter online at http://ocfair.fairmanager.com

Welcome PageRead welcome message and/or print it to use as a reference.Note: Last year’s exhibitor accounts have been deleted. Please create a new exhibitor profile. You only need to do this once.

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Create Exhibitor Account Method 1: Click “Sign In” button at the top right corner of the screen.

OR Method 2: Click the “1 – Register” button just above the Welcome heading.

Method 1: “Sign In” button1. Click the dropdown in the “I am a …” box to select exhibitor type.2. Click “Exhibitor” if you are registering entries for one exhibitor.

Note: This is the same as clicking the “1-Register” button.3. Click “Quick Group” if you are registering entries for multiple exhibitors and want to pay the processing

fees for all of them in one transaction.Note: “Administrator” is for OC Fair staff use only.

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“Quick Group” Account CreationPlease skip this section if creating single exhibitor account.

Group Login Page1. Select “I am a Quick Group”.

2. Create a Group User Name.3. Click “I am a new group”.4. Click “Continue”.

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5. “Password” should be easy to remember.• only use letters and numbers no special characters.• Password is case sensitive• Up to 11 characters long

6. Click “Continue”.

7. Click “Begin adding Exhibitors and Entries”.

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Exhibitor Account CreationMethod 2: “1 – Register” button (same as selecting the “Exhibitor” option in Method 1)

AND also continues the steps to add exhibitor to “Group” registration

1. Enter “First Name”, “Last Name”.2. Click “I am a new exhibitor”.3. Click “Continue.

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“Registration Information” Page

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4. Complete profile information.• Items with “*” are required.• “Password” should be easy to remember.

- only use letters and numbers- no special characters such as #, &, (- Password is case sensitive- Up to 11 characters long

• Verify email address and phone number.• Enter “Date of Birth” as MM/DD/YYYY.• When registering a child, the “Pay Premiums to” box is required. This is the name that, in the event that

the child recieves a prize, the check will be made out to. Usually a parent or guardian will be able to cash this out so please include their first and last name.

5. Review all of the information enter on the Review Page and click “Continue”.• Use the “Back” button of your web browser if necessary.• You will also have another opportunity to edit your profile during “Review Cart”.

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“Entries” Page6. Click on the dropdown menu arrow to select the “Division” for your entry.7. Click the “Class” for your entry.8. Enter any additional information.9. Click “Add Entry to Cart”.

Note: Visual Arts, Collections and Hand Crafts & Hobbies entries will have an “Upload attachment needed” message box displayed.

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Add Entries

“Review of Cart” Page

10. Click “Save Cart”.11. If you have additional entries, click “Add different Entry”, “Add similar Entry” or click dropdown menu to

select another Department and Division.12. Click “Continue”, when you have no additional entries.

13. Review your cart of entries.• You may remove an entry by clicking the “red X” to the far right of the line item.• You may edit your exhibitor or entry information by clicking the “pencil” icon.• “Add more Entries”.• “Save this cart for later”, if you plan to pay later (Checkout) or add more entries at later time• “Empty Cart”, no entries.14. “Checkout” to pay the entry fees.

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Payment & Submission15. Click on the dropdown menu arrow to choose the “Payment Method”.16. Select “Visa”, “Master Card” or “American Express”.

Note: If you decide to pay later, click “Save Cart” and then “Sign Out” by clicking the “Hello, …” button at the top right corner.

17. Enter your credit card information.18. Verify entered information.19. Click “Continue”.20. Review information on Confirm Page.21. Agree to the terms by entering “YES”.22. Click “Submit” only ONCE. If you experience a problem, please contact us.

Please DO NOT click “Submit” multiple times – your credit card will get charged.

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“Completed” Page

If a photo image is required for your competition,1. Click “Upload Files” on the previous page or click “Go to my Account Summary” and click “Upload Files”

beside the entry. 2. If you want to upload later, “Sign Out” by clicking the “Hello, …” button at the top right corner.3. When ready to upload, see “Continue Online Entry Procedure” section below.

23. You can “Print Detailed Receipt” and/or have it sent to your email account.24. Click “Hello, …” button, at top right corner of screen, to “Sign Out”.

Congratulations, you’ve completed registering your entry for the OC Fair competition. Good luck!

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“Upload Media” PageNote: In the upper left corner of screen, the numbers indicate which entry and total number of entries that need uploading a photo. For example, “1 of 2” will indicate

that you will be uploading a photo for your first entry out of total number of 2 entries. “2 of 2” will indicate that you will be uploading a photo for entry 2.

1. Upload image(s) of your entry by clicking “Browse”.2. Locate the directory where your photo image is stored on your computer.3. Determine the photo image that matches the entry title.4. Select the file name and click Open.5. Photo must be in jpg/jpeg format with maximum file size of 5 M.6. Click “Upload”. The thumbnail may appear without clicking Upload but that doens’t mean it has been

uploaded. You must click the Upload button, or else the image will not come through.

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7. Wait for “Upload Complete” message to appear8. Please verify that uploaded image (thumbnail) matches the title; if necessary, reload the page (press F5 on

keyboard) and choose correct file and upload again.9. For 3-dimensional entry, you may optionally upload a second and third photo, a different view such as side

view and a close up to show details, of the same entry10. Follow the above steps for “Upload image(s) of your entry by clicking ‘Choose File’”11. When finished uploading photo images for this entry, click “Next” (if more entries) or “Done” (if no more

entries)12. A “Confirm” message will appear, click “Cancel” or “Done”.

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Continue Online Entry ProcedureIf you are returning to continue online entry after you had previously

registered, these are the steps on how to edit your entries and upload their images.

1. Return to http://ocfair.fairmanager.com2. Click “Sign In” button for group or exhibitors3. Enter your name and password4. Click “I have previously registered”5. Click “Continue”6. You may update your exhibitor profile by clicking “Edit Information” on the following page.7. Click “Information is correct” to continue

Account InformationDepending on what you had previously entered and saved, this page may look slightly different.1. If you “do not have any saved entries”, click “Create Entries” to add entries2. If you have a “saved entry cart”, click “View my most recent saved cart” to add more entries, update entries

information and/or checkout3. If you previously checked out (paid processing fee) and now returning to upload your photo images, click

“View/Print Transactions” then “Upload Files” from the “Transaction” page. See ‘Upload Media Page” instructions above

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