capacity building needs assessment report

BUILDING CAPACITIES To SUPPorT CDLD PoLICY IMPLEMENTATIoN

NEEDS ASSESSMENT AND IMPLEMENTATION PLAN

CDLD Policy Implementation Unit Local Government, Elections and rural Development DepartmentGovernment of Khyber Pakhtunkhwa

CapaCity Buildingneeds assessment

implementatiOn plan

The report on Capacity Building Needs Assessment and Implementation Plan has been prepared and published by the CDLD Policy Implementation Unit of the Local Government, Elections and rural Development Department (Government of Khyber Pakhtunkhwa) with the technical assistance of the Khyber Pakhtunkhwa Community-Driven Local Development (CDLD) Programme.

Authored by:Ajmal Khan (Key Capacity Building Expert, Khyber Pakhtunkhwa CDLD Programme)

Reviewed by:Brian Fawcett (Team Leader, Khyber Pakhtunkhwa CDLD Programme)Barkat Ullah Khan (Coordinator, CDLD Policy Implementation Unit, Government of Khyber Pakhtunkhwa)

Edited by:Tariq Afridi (Senior Strategic Communication Specialist, Khyber Pakhtunkhwa CDLD Programme)Harris Shah (Programme officer, Khyber Pakhtunkhwa CDLD Programme)

Designed by:Wasim Abbas (Ad.Sense Printing & Advertising, Peshawar)

Photographs by:Syed Ishfaq ur rehman and photo archives of Khyber Pakhtunkhwa CDLD Programme

Publishing date and location:April 2016, Peshawar, Pakistan

The European Union supports the Government of Khyber Pakhtunkhwa to implement the Provincial Policy “Community-Driven Local Development (CDLD)” through financial resources, and technical assistance provided by Hulla & Co. Human Dynamics KG. The overall objective is to build responsiveness and effectiveness of the State to restore citizen trust, stimulate employment and livelihood opportunities, and ensure the delivery of basic services.

BACKGROUND TO THE REPORT

1. SUMMARY OF THE REPORT

2. SCOPE OF THE REPORT

3. METHODOLOGY OF THE STUDY

4. DATA SOURCES AND CBNA TOOLS4.1 Existing capacities4.2 Trainings received4.3 Trainings required4.4 on-job technical assistance required4.5 Equipment and material required

5. LIMITATIONS OF THE STUDY5.1 Non-availability of staff for interview and assessment5.2 Lack of ownership

6. FINDINGS OF THE STUDY6.1 Existing capacities6.2 Capacities required for the implementation of CDLD Policy6.3 Capacity Building Implementation Plan (CBIP)

Annex-1 Capacity Buidling Needs Assessment and Implementation PlanAnnex-2 Capacity Buidling Needs Assessment on LGA 2013

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CONTENTS

ACRONYMS

ADLG Assistant Director Local Government

AUToCAD Automatic Computer Aided Design

BoQ Bill of Quantities

CBIP Capacity Building Implementation Plan

CBNA Capacity Building Needs Assessment

CBo Community Based organisation

CDLD Community-Driven Local Development

C&W Communication and Works

DAo District Accounts officer

DC Deputy Commissioner

DDC District Development Committee

DDS District Development Strategy

DHIS District Health Information System

DMo Divisional Monitoring officer

Do District officer

EMIS Education Management Information System

EU European Union

F&P Finance and Planning

GIS Geographic Information System

GoKP Government of Khyber Pakhtunkhwa

KP Khyber Pakhtunkhwa

LD Line Department

LGA Local Government Act

LG&rD Local Government and rural Development

MB Measuring Book

MIS Management Information System

MS Microsoft

NC Neighbourhood Council

oJTA on-job Technical Assistance

o&M operation and Maintenance

PCrC Policy Coordination and review Committee

PFC Provincial Finance Commission

PHE Public Health Engineering

PIU Policy Implementation Unit

PTC Parent Teacher Council

SMP Social Mobilisation Partner

SNE Schedule of New Expenditure

SrSP Sarhad rural Support Programme

TEC Technical Evaluation Committee

TNA Training Needs Assessment

VC Village Council

01

BACKGROUND TO THE REPORT

The Government of Khyber Pakhtunkhwa (GoKP) is responding to unprecedented levels of damage and disruption caused by armed conflict and natural disasters particularly during the last decade and a half. In Khyber Pakhtunkhwa province, particularly Malakand Division, large parts were severely affected by the mass exodus in 2009 and the ensuing monsoon floods in 2010, virtually wiping out the economic and infrastructure landscape of the region.

Whilst the provincial government re-established administrative control over all the seven Malakand Districts of Division, the socioeconomic demography of the approximately 6,300,000 inhabitants remains precarious and fragile. Mindful of the root causes that triggered the extremist forces to build a foothold in the area, the GoKP seeks to consolidate and stabilise the current transition process of post-crisis measures by overcoming the trust deficit between the state and the citizens.

resultantly, the GoKP prioritised Malakand Division for a roll-out of an innovative results-based approach towards local development which is driven by the communities themselves. The Policy, entitled as Community-Driven Local Development (CDLD), entails implementation of a local development strategy that combines restoration and enhancement of frontline public services and livelihood opportunities across all the 238 union councils in Malakand Division.

CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development

CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development02

A programme has been launched at the provincial level to facilitate the implementation of CDLD Policy which is enabling the funding of community-led initiatives at the district level. orientation and training of concerned district administrative staff in all aspects of CDLD remains one of the priority areas of the programme interventions.

RESULT 1

Monitoring and evaluation systems at the provincial and district levels are being established to generate relevant and timely data related to CDLD initiatives. This is being ensured through the establishment of a comprehensive technology based Management Information System (MIS). Also, periodic evaluation mechanisms with agreed indicators for relevance, efficiency, effectiveness, impact, sustainability, quality and frequency are being placed.

RESULT 3

Capacity for fostering leadership towards area-based and community-driven local development and service delivery are the focus areas. Development of capacities for territorial diagnosis at the union council level, guiding the process of formulation of district level development strategies, ensuring transparency in grants for community projects and managing public assets also remain core topics for capacity building.

RESULT 2

reporting and accounting systems at province and district levels are being augmented with specific reference to the CDLD Policy implementation. Technical assistance in this area covers development of formats for technical + financial reporting and internal audit of the district level CDLD portfolio. Also, working formats are being standardised for third party validation and external audit of CDLD specific initiatives.

RESULT 4

03CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development

ABOUT THIS MANUAL

The capacity building implementation plan report including the capacity development needs assessment (TNA) comprehensively analyses the capacities of all line department officials in the six districts of Malakand Division. Capacities of 400 officials from various line departments, such as, Education, Health, Finance & Planning, Communications & Works, Public Health & Engineering, Irrigation, on-Farm Water Management, Social Welfare, Soil Conservation, Local Government & rural Development, Agriculture, Fisheries and Livestock were assessed and analysed to implement CDLD Policy framework. The report looks into different levels of capacities required for CDLD Policy implementation in the pilot phase in the CDLD target districts. Technical assistance team of CDLD formulated a set of questionnaire exclusively tailored to provide a snapshot of the existing capacities and elicit responses to a number of important questions, such as:

The overall findings in response to these questions strongly validate the importance of capacity building for line department officials under the four technical assistance components. To implement the CDLD Policy, the district officials need support in the shape of conventional trainings and on-job technical support by using Problem Driven Iterative Adoption (PDIA) approach. The report exhibits that 453 officials deputed in the six districts of all devolved the departments were interviewed. Analysis of the survey reflected that only 28% of all the officials participated in some kind of professional trainings during their whole career. 97% of the respondents demanded relevant trainings in order to implement the CDLD Policy framework. Based on these findings, the Khyber Pakhtunkhwa CDLD Programme has developed the Capacity Building Implementation Plan (CBIP) with the implementation strategy.

1 SUMMARY OF THE REPORT

What are the goals and objectives of the CDLD Policy?

What problem(s) do you foresee in achieving the goals and objectives of the CDLD Policy?

Who are the key stakeholders of the CDLD framework?

Do you understand your specific role within the CDLD framework?

Do you know and understand the role of different sub-committees for CDLD?

Do you understand the CDLD project cycle?

Do you know about the importance and process of DDS preparation and revision?

Do you have sufficient knowledge and resources required to implement the CDLD Policy?

ABOUT THIS MANUAL

The capacity development process effectively requires identifying existing capacities and what additional capacities may be needed to achieve the desired objectives. That is the main purpose of Capacity Building Needs Assessment (CBNA). Capacity assessment is an analysis of desired capacities against existing capacities which generates an understanding of assets and needs that can serve as input for formulating a capacity development response. It can also set the baseline for continuous monitoring and evaluation of progress against relevant indicators and to help create a solid foundation for long-term planning and implementation.

Technical assistance team conducted a CBNA survey which also included training needs assessment. This baseline survey covers all the six district of Malakand Division, including Chitral, Dir Lower, Dir Upper, Malakand, Shangla and Swat. Through a detailed questionnaire, information related to existing capacities and requirements for future was collected from all line department officials. Baseline questionnaire provided the opportunity to the technical assistance team to collect information through direct and indirect questions. Survey teams collected all data by directly meeting with the concerned line department officials at their workplaces. Survey team utilised their best efforts and available resources to reach out to 453 officials of all devolved departments in the six districts.

2 SCOPE OF THE REPORT

04 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development

DistrictLINE DEPARTMENT OFFICIALS

Finance and Planning

Communication and Works

Public Health Engineering Irrigation Local Government /

Rural Development Education

Swat 3 15 5 5 20 21

Malakand 0 13 7 12 14 20

Shangla 1 6 2 0 5 11

Dir Upper 6 5 6 0 8 10

Dir Lower 6 17 9 9 12 18

Chitral 4 2 1 3 13 18

Total 20 58 30 29 72 98


DistrictLINE DEPARTMENT OFFICIALS

Health Social Welfare

Soil Conservation

Livestock / Fisheries

District Administration Agriculture Water

Management

Swat 4 4 0 4 6 13 0

Malakand 4 3 3 5 12 7 5

Shangla 3 3 1 2 4 3 3

Dir Upper 5 2 1 2 0 2 4

Dir Lower 5 3 2 0 3 2 4

Chitral 6 3 0 4 5 2 2

Total 27 18 7 17 30 29 18


ABOUT THIS MANUAL

The methodology for CBNA report formulation was based on semi-structured interviews and questionnaire, with a combination of closed and open ended statements. Detailed questionnaire was developed and shared with the Policy Implementation Unit (PIU) established in the Local Government, Elections and rural Development Department, Khyber Pakhtunkhwa for reviews and inputs followed by the approval. Subsequently, the PIU sent a formal request to all the concerned district line departments for supporting the conduct of the study. Capacity building team was given a day-long orientation on methodology of study and structure of questionnaire. In line with the report’s methodology, all available concerned district officials were interviewed and their capacities were assessed.

3 METHODOLOGY OF THE STUDY


By using different primary data sources, the technical assistance team endeavoured to cater to the different aspects of the survey. A methodology was developed for conducting assessments of capacities that is systematic and rigorous, yet flexible and adaptable. Although, it is not a blueprint replica, it can still be used in a variety of contexts to suit different purpose. The methodology provided structure for discussion about the scope and process of capacity assessment exercise and about the capacity development agenda, more generally consisting upon:

As specified, a majority of data for this analysis was drawn from primary sources by interviewing officials from all devolved line departments based in CDLD pilot districts. The CBNA baseline tools were divided in five parts, including:

4.1 Existing capacitiesCollected information through different questions to assess the existing capacities to implement the CDLD Policy at the district level. This exercise tool also gave the opportunity to the respondents to rank their capacities.

4.2 Trainings receivedGathered the information about the current practices with regards to in-service trainings of line departments emphasising on the frequency of delivery of these trainings and relevance of the trainings to their job descriptions.

4 DATA SOURCES AND CBNA TOOLS

1. Existing capacities

2. Training needs assessment (trainings received vis-à-vis trainings required)

3. on-job technical assistance

4. Equipment and material required


4.3 Trainings requiredBefore the conduct of the analysis, a brief orientation about the CDLD Policy framework was given to the respondents followed by the need identification of trainings required to successfully implement the CDLD Policy framework.

4.4 on-job technical assistance requiredAnalysed continuous support required by the officials of the line departments at the district level to successfully implement the CDLD Policy framework.

4.5 Equipment and material requiredGathered the information about the need for technical equipment and material resources required for the CDLD Policy implementation.


Like other studies of comparable nature, this particular study was also constrained by certain limitations pertaining to the unique CDLD model assigned to the concerned line departments, which limited the depth and breadth of analysis to some extent. During the conduct of the comprehensive study, the following limitations were faced by the capacity building team of the Khyber Pakhtunkhwa CDLD Programme:

5.1 Non-availability of staff for interview and assessmentDuring the CBNA exercise, the technical assistance team faced multiple impediments due to the occasional non-availability of staff. Quite a few district officials have been assigned dual roles. It was also observed that a number of posts are still lying vacant. For example, several of the district level staff working in Dir Lower are looking after the affairs in Dir Upper. Within this temporary arrangement, majority of the staff assigned with dual roles in the two districts prefer to stay in Dir Lower, neglecting the additional duty station (Dir Upper).

5.2 Lack of ownershipFrom the conduct of CBNA exercise, it was reported as one of the observations of the capacity building team that a high number of the line departments’ staff has not yet owned the CDLD Policy framework in its entirety. It has been further observed that due to the donor funding aspect (budget support from the European Union for CDLD Policy implementation), these officials expect monetary benefits and other perks in return for their contribution and involvement in CDLD related affairs.

5 LIMITATIONS OF THE STUDY


ABOUT THIS MANUAL

6.1 Existing capacitiesThe technical assistance team assessed the capacities of line department officials against three indicators:

6.1.1 Number and type of trainings availedAnalysis of CBNA reflects that out of 453 officials, only 34% officials attended some level of professional trainings during their professional tenure. District wise analysis shows the following percentages for trainings availed: Chitral 16%, Dir Lower 22%, Dir Upper 75%, Malakand 34%, Shangla 23% and Swat 40%. CBNA analysis also provided the department wise analysis which is: Agriculture (Agriculture, Fisheries, Livestock) 30%, Communication & Works 21%, Finance & Planning 34%, Education 37%, Health 37%, Irrigation 33%, Local Government & rural Development 38%, on-Farm Water Management 39%, Public Health Engineering 37%, Social Welfare 44% and Soil Conservation 28%. The district and department wise summary of these results is illustrated in the following table:

6 FINDINGS OF THE STUDY

1. Number and types of trainings availed

2. Current capacities for the implementation of CDLD Policy

3. Existing capacities to implement the CDLD Policy under Khyber Pakhtunkhwa LGA 2013

Department

Chitral Dir Lower Malakand

OfficialsParticipated

inCBNA

Officials Availed

Trainings


inCBNA

Officials Availed

Trainings


inCBNA

Officials Availed

Trainings

Agriculture (Livestock, Fisheries) 6 0 3 1 12 3Communication & Works 2 0 17 1 13 2District Administration office 10 2 14 4 12 3Education 20 3 18 6 20 10Health 6 1 5 2 4 2Irrigation 1 0 9 3 12 2Local Government & rrual Development 12 3 7 2 14 6

on-Farm Water Management 2 0 3 0 5 2Public Health Engineering 1 0 9 0 7 4Social Welfare 3 1 3 1 3 1Soil Conservation 0 0 2 0 3 1Total 63 10 90 20 105 36


Department

Shangla Swat Dir Upper


inCBNA

Officials Availed

Trainings


inCBNA

Officials Availed

Trainings


inCBNA

Officials Availed

Trainings




DISTRICT CHITRAL TRAINING AREAS

Training on Disaster risk ManagementTraining on Leadership and Strategic Planning for Service DeliveryTraining on Management and MonitoringTraining on Monitoring and Evaluation of Community Based ProjectsTraining on Project ManagementTraining on Service rulesTraining on CDLD MIS and GIS

DISTRICT DIR LOWER TRAINING AREAS

Training on Monitoring and Evaluation of Community Based ProjectsTraining on Proposal Assessment and Evaluation (only for TEC Members)Training on output Based Budgeting and Provincial Financial ManagementTraining on Compliance with Engineering Technical Standards and CriteriaTraining on CDLD MIS/GISTraining on CBo’s Grants ManagementTraining on Financial Management and reporting for CDLDTraining on Project Management

DISTRICT MALAKAND TRAINING AREAS

Training on Water Borne DiseasesTraining on office Automation (MS office)Training on output Based Budgeting and Provincial Financial ManagementTraining on Project ManagementTraining on Service rulesTraining on Water Quality AnalysisTraining on Management and MonitoringTraining on Gender Awareness, Sensitisation, Empowerment and ParticipationTraining on Proposal Assessment and Evaluation (only for TEC Members)Training on Dry Stone MasonryTraining on Disaster risk ManagementTraining on Database Management SystemTraining on Construction MaterialTraining on Chemical and AdditivesTraining on CDLD MIS and GISTraining on Leadership and Strategic Planning for Service Delivery

Existing capacities were also analysed by probing the topics in which the district officials of the line departments availed trainings. The details are presented district-wise in the following table:


DISTRICT SHANGLA TRAINING AREAS

Training on Environmental ImpactTraining on Water Quality AnalysisTraining on Water Borne DiseasesTraining on Service rulesTraining on Project ManagementTraining on Management and MonitoringTraining on Disaster risk ManagementTraining on Monitoring and Evaluation of Community Based Projects

DISTRICT SWAT TRAINING AREAS

Training on Disaster risk ManagementTraining on AutoCADTraining on CDLD MIS and GISTraining on Construction MaterialTraining on Proposal Assessment and Evaluation (only for TEC Members)Training on Database Management SystemTraining on Sewage and Effluent DisposalTraining on Project ManagementTraining on office Automation (MS office)Training on Service rulesTraining on Hydraulic DesigningTraining on Leadership and Strategic Planning for Service DeliveryTraining on Management and MonitoringTraining on Enviromental Protection Agency regulations

DISTRICT DIR UPPER TRAINING AREAS

Training on Leadership and Strategic Planning for Service DeliveryTraining on Management and MonitoringTraining on Monitoring and Evaluation of Community Based ProjectsTraining on office Automation (MS office)Training on Project ManagementTraining on Proposal Assessment and Evaluation (only for TEC Members)Training on Service rulesTraining on Environmental ImpactTraining on Dry Stone MasonryTraining on Disaster risk ManagementTraining on Database Management SystemTraining on CDLD MIS and GISTraining on AutoCADTraining on Water Quality Analysis


6.1.2 Current capacities for the implementation of CDLD PolicyCBNA analysis shows that out of 453 officials, only 97 officials attended CDLD related orientation or training from the technical assistance in the zero phase (the planning phase for the Khyber Pakhtunkhwa CDLD Programme). The table below shows that a total of 356 individuals responded that they never attended any CDLD related trainings.

Analysis was further broken down to assess the capacities to implement the CDLD Policy at three levels:

Analysis shows that 63% of the respondents have better understanding about the CDLD Policy primarily due to the reason that 37% of the respondents have been trained and/or oriented on CDLD Policy related matters. 24% of the respondents demonstrated some understanding, while 13% expressed no understanding about CDLD Policy implementation related aspects.

6.1.3 Existing capacities to implement CDLD Policy under Khyber Pakhtunkhwa LGA 2013After the enactment of the Khyber Pakhtunkhwa Local Government Act (LGA) 2013, an additional rapid tool was developed to assess existing capacities to implement the CDLD Policy within the governance and administrative setup of LGA 2013. Assessment was conducted in all the six districts under which 208 officials were interviewed. Analysis shows that 100% respondents were of the view that they will be involved in the implementation of LGA 2013 in some capacity or the other, but are lacking required knowledge and expertise to support the implementation.

1. Satisfactory understanding

2. Some understanding

3. No understanding

TRAINING AND/OR ORIENTATION RECEIvED BEFORE THE CBNA

Attended 86Partly Attended 11Not Attended 356Total 453


6.2 Capacities required for the implementation of CDLD PolicyIn view of the existing capacities and having attended different trainings by line department officials, required capacities to implement the CDLD Policy were also assessed. out of 453 officials, 440 had asked for trainings to implement the CDLD Policy to get maximum results and improve trust deficit between local communities and service providers. Line department officials were of the view that they were neither trained nor did they work directly with the communities. They are of the opinion that capacity building exercise aimed at citizen awareness and community engagement will help them in contributing towards bridging the gap.

Department

Shangla Swat Dir Upper

Number of Officials

OfficialsRequiredTraining

Number of Officials


Number of Officials




Department

Chitral Dir Lower Malakand

Number of Officials


Number of Officials


Number of Officials





The capacity needs assessment is divided in three major indicators:

These indicators were further divided into two sub-categories, governance and technical requirements under TNA and oJTA. Equipment and material support needs are further divided into individual and institutional requirements.

6.2.1 Training needs assessmentAssessment begins with the “need” which can be identified in several ways, but generally it commences with studying the existing capacities and identifying what is required. CBNA also provides information about the existing capacities of line department officials and the trainings required to implement the CDLD Policy framework in the pilot six district of Malakand Division. TNA was further categorised in two major areas, governance related trainings to build institutional capacities and technical trainings required to build individuals capacities.

The two tables below give the trainings summary required by line department officials to improve individual and institutional capacities:

Thematic Area Training Category Training Subjects

GOvERNANCE

CDLD FrameworkCDLD Policy FrameworkDDS Development and revision Process

Finance and Budgeting

Participatory Budgeting and output Based BudgetingAuditing and Internal Auditing Financial Management System under LGA 2013

Monitoring, Evaluation and reporting

Monitoring of CDLD Policy FrameworkMonitoring and Evaluation and Participatory Monitoring of Community Projects

Planning and Management

Project Cycle ManagementPlanning Commission Forms (PC I, II, III, IV, V) and reportingLocal Government Act 2013rules of Business for LGA 2013Public Procurement rules for Khyber PakhtunkhwaLeadership and Management

1. Training needs assessment (TNA)

2. on-job technical assistance (oJTA)

3. requirement for equipment and material support



TECHNICAL

Basic Computer Trainings

operating System (Windows, Linux, Unix)Basic Computer (MS Word, Excel, Powerpoint)Training on Hardware and Software

Finance and Budgeting

Accounting and record KeepingTraining on Financal Powers and regulationsAdvance Training on Financial MattersCommunity Grants Management

Miscellaneous

Disease reporting System and Sample CollectionPlant Protection TrainingTeaching TechniquesFeed Quantifying for FisheryTraining on New Concept in EducationExtension Services Trainingrefresher Training on Engineering Tools and EquipmentTraining on Horticultural TechniquesParticipatory Methods to DevelopmentSocial Mobilisation and Participatory MethodsArtificial Insemination Training for Technical StaffTraining on English Language


Data AnalysisTEC Training on Screening and Evaluation of Project ProposalTraining on Construction Material TestingWater Borne Diseases and Water Testing


Gender MainstreamingEffective Communication SkillsDisaster risk reductionService rulesTraining on Planning Commission Forms under LGA 2013Water and SanitationLivestock related TrainingsPublic Asset ManagementAdvance Training on IrrigationConstruction Material TestingEmory TransplantTraining of VC and UC Secreteries on rules of BusinessTraining on New Teaching MethodologiesAgriculture ExtensionTraining on Field Test and Survey Tools



TECHNICAL

Training on Environmental Mitigation MeasuresNew Techniques of Hybrid SeedTraining on off-season VegetablesTraining on PesticideTechnical Training on Breeding and FeedingSoil TestFirefighting and Sanitation staff Training on Disaster ManagementScheme Desiging (Water Channel and Protection Walls)Sectoral Softwares (EMIS, DHIS etc.)Fisheries related Training Courses (Foreign)FirefightingEngineering StandardsSolid Waste Management

Technical Softwares

Advance Computer Training (Databases and Networking)Advance Education TechniquesTraining on MIS, GIS, GPS and Google EarthTraining on Accounts SoftwareEngineering Software (AutoCAD, Eagle Draw and Pipe 2000)Hydraulic Structure and Canal DesigningTraining on Android Touch System


FREQUENTLY REQUESTED TRAININGS

District Category Department Training

CHITRALDIR UPPERDIR LOWERSHANGLAMALAKANDSWAT

Governance

Agriculture, Local Government & rural Development, Communication & Works, Public Health Engineering, Irrigation, Social Welfare, Soil Conservation, Finance & Planning, Education, Health and on-Farm Water Management

CDLD Policy FrameworkLocal Government Act 2013Planning Commission Forms (PC I, II, III, IV, V) and reporting

Leadership and Management


Technical


Accounting for LGA 2013 and CDLDAdvance Computer TrainingBasic Computer (MS Word, Excel)Community Grants ManagementBill of Quantities FormationEngineering SoftwareMonitoring and EvaluationParticipatory BudgetingSocial Mobilisation and Participatory MethodsTraining on Financial Management under LGA 2013Training on Planning and Development under LGA 2013TEC Training on Screening and Evaluation of Project ProposalsTraining on MIS, GIS and Google Earth

CBNA analysis also displays information about the common and specialised trainings requested by line departments in the CDLD districts.

SPECIALISED TRAININGS REQUESTED BY ENGINEERING DEPARTMENTS

District Category Department Common Trainings Required


Technical


Engineering SoftwareBill of Quantities FormationTraining on Field Test and Survey ToolsTraining on Engineering ToolsTraining on Engineering StandardsHydraulic Structure and Canal Designing Training on Infrastructure DesigningWater Borne Diseases and Water TestingSolid Waste Management


6.2.2 On-job technical assistance requiredoJTA is the training imparted at the workplace, i.e. learning at every step under the supervision of an expert, while continuing with the routine job. CBNA survey also covered the area of oJTA required by line department officials for the implementation of CDLD Policy. Survey analysis reflects that out of 453 officials, 54% officials requested for oJTA. Details of such requests are as under:

ON-JOB TECHNICAL ASSISTANCE

District Main Category Sub Category Technical Assistance

CHITRAL

GovernanceCDLD Framework regular Assistance on CDLD Policy FrameworkPlanning and Management Management Support

Technical Technical Softwares

office Automation

Engineering Standards related to School Construction

DIR LOWER

Governance

CDLD Framework regular Support to TEC Members on Evaluation and Assessment of Proposals

Finance and Budgeting Budget Preperation and Financial Matters


Public AdministrationManagement SupportPlanning Commission Forms Preparation

Technical

Basic Computer Applications Use of Advance options in MS office

Finance and Budgeting Accounting Matters and Book Keeping


Quality Control, BoQ Preperation, MB Preperation and Survey Techniques

Technical SoftwaresUse of Engineering SoftwaresUse of MIS, EMIS, GIS, GPS, DHIS, etc.Advance Computer Skills

Technical Tools and Equipment Use of Total Station

MALAKAND

Technical

Basic Computer Applications

Use of Advance options in MS officeDesigning Softwares (Corel Draw, InPage, etc.)

Technical Softwares Advance Computer Skills


6.2.3 Equipment and material support required by line departmentsIn addition to other dimensions, this survey also covered the institutional and individual requirements related to equipment and material support. Line department officials responded that a number of quality control tools are required to enhance their individual and institutional capacities. These tools

ON-JOB TECHNICAL ASSISTANCE

District Main Category Sub Category Technical Assistance

SHANGLA

Governance

Finance and Budgeting Budget Preperation and Financial Matters

Planning and Management Management Support

Technical


Quality Control, BoQ Preperation, MB Preperation and Survey TechniquesScreeing and Evaluation of Project Proposals

Technical SoftwaresAdvance Computer SkillsDesigning Softwares

Technical Tools and Equipment Construction Material Testing

SWAT

Governance Finance and Budgeting

Updates about Accounts and BudgetsBudget Preperation and Financial Matters

TechnicalTechnical Softwares

Designing Softwares (Corel Draw, InPage, etc.)Advance Computer SkillsUse of Advance options in MS officeUse of MIS, EMIS, GIS, GPS, DHIS, etc.

Technical Tools and Equipment Construction Material Testing

DIR UPPER

Governance

Finance and Budgeting Budget Preparation and Financial Matters

Planning and Management Management Support

Technical

Basic Computer Applications Use of Advance options in MS office


Quality Control, BoQ Preperation, MB Preperation and Survey TechniquesCommunication and reporting Skills

Technical SoftwaresDesigning Softwares (Corel Draw, InPage, etc.)Use of MIS, EMIS, GIS, GPS, DHIS, etc.

will help in better performance in their roles under the CDLD Policy framework. out of 453 officials, 95% requested some kind of equipment and material support, which shows that an extensive survey may be required to further assess their individual and institutional needs. Such multifarious requirements of the districts are as under:


TYPES OF EQUIPMENT

Main Category Sub Category Equipment

INDIvIDUAL

IT Equipment

Scanner and PrinterDesktop and Laptop ComputersAndroid Cell PhonesStorage Devices and External Hard Drives

IT Software Engineer related Softwares

INSTITUTIONAL

office Facility Improvement

Dygonostic LaboratoriesDispensary EquipmentBuilding for officeBuilding for Hospital at Union Council LevelAnimal HusbandaryAlmirah, Cupboard, Tables, Chairs and CarpetsAir ConditionersAdditional rooms for StaffChemicals and refrigerator for ChemicalsWater Course repair at Jaghoor and Bamborait Fish FarmsWatcher Huts at Jaghoor and BamboraitTraining Halls at Jaghoor and Bamborait Fish FarmsSeparate office for EngineersSafe Water Drinking Supplyoffice Facility repair and renovationMedicines for Lady Health WorkersFemale HostelAdditional Furniture for offices and FacilitiesFire Extinguishers

Technical Equipment and Facility

Incubator for BreedingWater Supply EquipmentWater Quality Test EquipmentAgricultural Weather ThermometerTractor, Shovel and Multiloader

6.3 Capacity Building Implementation Plan (CBIP)on the basis of the survey analysis, it has been determined that the capacity building for line department officials will be carried out in three different ways:

The CBIP covers the strategy for capacity building of line department officials with specific reference to the CDLD Policy implementation.

6.3.1 Conducting trainings in required and relevant areas:Within the context of this study, training will be a process of increasing the knowledge and skills of officials which are required for implementation of the CDLD Policy. It is a structured method by which knowledge and skills for a definite purpose are enhanced and improvised. This form of capacity building will help in bridging the gap between job requirements and present competencies of the selected officials.


TYPES OF EQUIPMENT

Main Category Sub Category Equipment

INSTITUTIONAL

Technical Equipment and Facility

Total StationSpecification Books and InstrumentsSanitation Equipment and VehiclesMonitoring Instruments for Engineersraw Material for Voccational CenterPlotter for EngineersLab and Equipment for Material TestingEngineering Equipment (Barometer, Measuring Wheel, etc.)Leveling MachineCold Chain Maintenance for VaccinesX-ray Plant MaintenanceDistrict Health Information System Cell

1. Conducting trainings in required and relevant areas

2. on-job technical assistance to complement technical trainings

3. Provision of the needed equipment and material support

6.3.2 On-job technical assistance to complement technical trainings:oJTA is one of the paramount training methods, because it is planned, organised and conducted at the trainee’s workplace. oJTA is usually the principal method used for augmenting individual skills which in turn escalates output and efficiency. It is mainly suitable for developing expertise which are distinctive to a particular job, especially in those areas where there isn’t too much of technicality or high-end equipment involved. The technical assistance team will be deploying the following methodology for oJTA:

oJTA is considered to be one of the best methods of capacity building as it is cost effective, totally practical, relatively simpler and result oriented. This kind of capacity building does not require hefty budgets, complex modules, exclusive nominations and workspace absentees. Its effectiveness can be even further enhanced through the application of methodical approaches.

6.3.3 Provision of the needed equipment and material support:For comprehensive and sustainable capacity building programme, availability of equipment and material support is also very essential. For that matter, this survey covers the requirements of line departments in terms of hardware equipment and training material support. Although, these aspects do not fall within the mandate of the Khyber Pakhtunkhwa CDLD Programme, which is only responsible for technical assistance, it was nevertheless felt necessary to cover this aspect of the capacity building spectrum as well. These requirements can be taken by the Policy Implementation Unit at the provincial level and Deputy Commissioner at the district level for necessary responsive measures.

1. Identification of areas to be covered as part of oJTA

2. Distribution of specific tasks to the concerned subject matter experts

3. Allocation of time for each day or each week based on the schedule

4. Evaluation of oJTA measures and results



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Sub

ject

sC

DLD

TA

(Com

pone

nt /

Act

ivity

)C

oord

inat

ion

/ Lin

kage

sQ

5Q

6Q

7Q

8Q

9Q

10

Q

11Q

12

G O v E R N A N C E

CD

LD F

ram

ewor

kC

DLD

Pol

icy

Fram

ewor

kC

ompo

nent

1: A

ctiv

ity 1

.1

DD

S D

evel

opm

ent a

nd

rev

isio

n Pr

oces

sC

ompo

nent

1: A

ctiv

ity 1

.6

Fina

nce

and

Budg

etin

g

Parti

cipa

tory

Bud

getin

g an

d o

utpu

t Bas

ed B

udge

ting

Com

pone

nt 2

: Act

ivity

2.1

2

Audi

ting

and

Inte

rnal

Aud

iting

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

t

Fina

ncia

l Man

agem

ent S

yste

m

unde

r LG

A 20

13C

ompo

nent

1: A

ctiv

ity 1

.6C

oord

inat

e w

ith L

GS

and

SNG

Mon

itorin

g,

Eval

uatio

n an

d r

epor

ting

Mon

itorin

g of

CD

LD P

olic

y Fr

amew

ork

Com

pone

nt 4

: Act

ivity

2.7

Mon

itorin

g an

d Ev

alua

tion

and

Parti

cipa

tory

Mon

itorin

g of

C

omm

unity

Pro

ject

sC

ompo

nent

2: A

ctiv

ity 2

.7

Plan

ning

and

M

anag

emen

t

Proj

ect C

ycle

Man

agem

ent

Com

pone

nt 2

: Act

ivity

2.4

Pl

anni

ng C

omm

issi

ons

Form

s (P

C-I,

II, I

II, IV

, V) a

nd

rep

ortin

g

Coo

rdin

ate

with

LG

S an

d SN

G

Loca

l Gov

ernm

ent A

ct 2

013

Com

pone

nt 1

: Act

ivity

1.6

Coo

rdin

ate

with

LG

S an

d SN

Gr

ules

of B

usin

ess

for L

GA

2013

Com

pone

nt 1

: Act

ivity

1.6

Coo

rdin

ate

with

LG

S an

d SN

GPu

blic

Pro

cure

men

t rul

es fo

r Kh

yber

Pak

htun

khw

a

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

Lead

ersh

ip a

nd M

anag

emen

t C

ompo

nent

2: A

ctiv

ity 2

.3


CA

PAC

ITY

BU

ILD

ING

IMPL

EMEN

TATI

ON

PLA

N

A. T

rain

ings

Req

uire

d by

All

Dep

artm

ents

Stra

tegy

Tim

elin

e

Them

atic

Are

asTr

aini

ng C

ateg

ory

Trai

ning

Sub

ject

sC

DLD

TA

(Com

pone

nt /

Act

ivity

)C

oord

inat

ion

/ Lin

kage

sQ

5Q

6Q

7Q

8Q

9Q

10

Q

11Q

12

T E C H N I C A L

Basi

c C

ompu

ter

Trai

ning

s

ope

ratin

g Sy

stem

(Win

dow

s,

Linu

x, U

nix)

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

Basi

c C

ompu

ter (

MS

Wor

d,

Exce

l, Po

wer

poin

t)PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

tTr

aini

ng o

n H

ardw

are

and

Softw

are

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

Fina

nce

and

Budg

etin

g

Acco

untin

g an

d r

ecor

d Ke

epin

gC

ompo

nent

2: A

ctiv

ity 2

.4

Trai

ning

on

Fina

ncia

l Pow

ers

and

reg

ulat

ions

C

ompo

nent

1: A

ctiv

ity 1

.6C

oord

inat

e w

ith L

GS

and

SNG

Adva

nce

Trai

ning

on

Fina

ncia

l M

atte

rs

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

Com

mun

ity G

rant

s M

anag

emen

tC

ompo

nent

2: A

ctiv

ity 2

.4

Mis

cella

neou

s

Dis

ease

rep

ortin

g Sy

stem

and

Sa

mpl

e C

olle

ctio

n

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

Plan

t Pro

tect

ion

Trai

ning

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

t

Teac

hing

Tec

hniq

ues

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

t

Feed

Qua

ntify

ing

for F

ish

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

tTr

aini

ng o

n N

ew C

once

pts

in

Educ

atio

n

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

Exte

nsio

n Se

rvic

es T

rain

ing

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

tr

efre

sher

Tra

inin

g on

En

gine

erin

g To

ols

and

Equi

pmen

t

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent


CA

PAC

ITY

BU

ILD

ING

IMPL

EMEN

TATI

ON

PLA

N

A. T

rain

ings

Req

uire

d by

All

Dep

artm

ents

Stra

tegy

Tim

elin

e

Them

atic

Are

asTr

aini

ng C

ateg

ory

Trai

ning

Sub

ject

sC

DLD

TA

(Com

pone

nt /

Act

ivity

)C

oord

inat

ion

/ Lin

kage

sQ

5Q

6Q

7Q

8Q

9Q

10

Q

11Q

12

T E C H N I C A L

Trai

ning

on

Hor

ticul

tura

l Te

chni

ques

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

tPa

rtici

pato

ry M

etho

ds to

D

evel

opm

ent

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

tSo

cial

Mob

ilisat

ion

and

Parti

cipa

tory

Met

hods

Com

pone

nt 2

: Act

ivity

2.1

1C

oord

inat

e w

ith S

rSP

Artif

icia

l Ins

emin

atio

n Tr

aini

ng

for T

echn

ical

Sta

ff

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

Trai

ning

on

Engl

ish

Lang

uage

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

t

Mon

itorin

g,

Eval

uatio

n an

d r

epor

ting

Dat

a An

alys

isC

ompo

nent

2: A

ctiv

ity 2

.7

TEC

Tra

inin

g on

Scr

eeni

ng a

nd

Eval

uatio

n of

Pro

ject

Pro

posa

l C

ompo

nent

2: A

ctiv

ity 2

.6

Wat

er B

orne

Dis

ease

s an

d W

ater

Tes

ting

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

t

Plan

ning

and

M

anag

emen

t

Gen

der M

ains

tream

ing

Com

pone

nt 2

: Add

ition

al

Activ

ity 2

.4

Effe

ctiv

e C

omm

unic

atio

n Sk

ills

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

Dis

aste

r ris

k r

educ

tion

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

t

Serv

ice

rul

es

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

Trai

ning

on

Plan

ning

C

omm

issi

on F

orm

s un

der L

GA

Com

pone

nt 1

: Act

ivity

1.6

Coo

rdin

ate

with

LG

S an

d SN

G

Wat

er a

nd S

anita

tion

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

t

Live

stoc

k r

elat

ed T

rain

ings

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent


CA

PAC

ITY

BU

ILD

ING

IMPL

EMEN

TATI

ON

PLA

N

A. T

rain

ings

Req

uire

d by

All

Dep

artm

ents

Stra

tegy

Tim

elin

e

Them

atic

Are

asTr

aini

ng C

ateg

ory

Trai

ning

Sub

ject

sC

DLD

TA

(Com

pone

nt /

Act

ivity

)C

oord

inat

ion

/ Lin

kage

sQ

5Q

6Q

7Q

8Q

9Q

10

Q

11Q

12

T E C H N I C A L

Publ

ic A

sset

Man

agem

ent

Com

pone

nt 1

: Act

ivity

1.4

Sect

oral

Tec

hnic

al

Trai

ning

Adva

nce

Trai

ning

on

Irrig

atio

n

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

Con

stru

ctio

n M

ater

ial F

ield

Te

stin

gC

ompo

nent

2: A

ctiv

ity 2

.7

Emor

y Tr

ansp

lant

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

tTr

aini

ng o

f VC

and

UC

Se

cret

arie

s on

rul

es o

f Bu

sine

ss u

nder

LG

A 20

13C

ompo

nent

1: A

ctiv

ity 1

.6C

oord

inat

e w

ith L

GS

and

SNG

Trai

ning

on

New

Tea

chin

g M

etho

dolo

gies

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

t

Agric

ultu

re E

xten

sion

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

tTr

aini

ng o

n Fi

eld

Test

and

Su

rvey

Too

lsC

ompo

nent

2: A

ctiv

ity 2

.6

Trai

ning

on

Educ

atio

nal S

patia

l D

ecis

ion

Supp

ort S

yste

mPI

U /

PCr

C /

Con

cern

ed D

epar

tmen

tTr

aini

ng o

n En

viro

nmen

tal

Miti

gatio

n M

easu

res

Com

pone

nt 2

: Act

ivity

2.6

New

Tec

hniq

ues

of H

ybrid

Se

ed

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

Trai

ning

on

off-

Seas

on

Vege

tabl

es

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

Trai

ning

on

Pest

icid

e

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent


CA

PAC

ITY

BU

ILD

ING

IMPL

EMEN

TATI

ON

PLA

N

A. T

rain

ings

Req

uire

d by

All

Dep

artm

ents

Stra

tegy

Tim

elin

e

Them

atic

Are

asTr

aini

ng C

ateg

ory

Trai

ning

Sub

ject

sC

DLD

TA

(Com

pone

nt /

Act

ivity

)C

oord

inat

ion

/ Lin

kage

sQ

5Q

6Q

7Q

8Q

9Q

10

Q

11Q

12

T E C H N I C A L

Tech

nica

l Tra

inin

g on

Bre

edin

g an

d Fe

edin

g

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

Soil

Test

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

tTr

aini

ng fo

r Fire

Brig

ade

and

Sani

tatio

n St

aff o

n M

oder

n D

isas

ter M

anag

emen

t

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

Trai

ning

on

Sche

me

Des

igni

ng

(Bui

ldin

g, W

ater

Cha

nnel

, Pr

otec

tion

Wal

ls, e

tc.)

Com

pone

nt 2

: Act

ivity

2.6

Sect

oral

Sof

twar

e (E

MIS

, D

HIS

, etc

.)

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

Fish

erie

s r

elat

ed T

rain

ing

Cou

rses

(For

eign

)

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

Fire

fight

ing

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

tEn

gine

erin

g St

anda

rds

Com

pone

nt 2

: Act

ivity

2.6

So

lid W

aste

Man

agem

ent

Com

pone

nt 2

: Act

ivity

2.6

Tech

nica

l So

ftwar

e

Adva

nce

Com

pute

r Tra

inin

g (D

atab

ases

, Des

igni

ng,

Net

wor

king

and

App

licat

ions

D

evel

opm

ent)

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

t

Adva

nce

Educ

atio

n Te

chni

ques

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

tTr

aini

ng o

n M

IS, G

IS, G

PS a

nd

Goo

gle

Earth

Com

pone

nt 2

: Act

ivity

2.6

Trai

ning

on

Acco

unts

Sof

twar

e

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent


CA

PAC

ITY

BU

ILD

ING

IMPL

EMEN

TATI

ON

PLA

N

A. T

rain

ings

Req

uire

d by

All

Dep

artm

ents

Stra

tegy

Tim

elin

e

Them

atic

Are

asTr

aini

ng C

ateg

ory

Trai

ning

Sub

ject

sC

DLD

TA

(Com

pone

nt /

Act

ivity

)C

oord

inat

ion

/ Lin

kage

sQ

5Q

6Q

7Q

8Q

9Q

10

Q

11Q

12

T E C H N I C A L

Engi

neer

ing

Softw

are

(Aut

oCAD

, Eag

le D

raw

and

Pi

pe 2

000)

Com

pone

nt 2

: Act

ivity

2.6

Hyd

raul

ic S

truct

ure

and

Can

al

Des

igni

ngC

ompo

nent

2: A

ctiv

ity 2

.6

Trai

ning

on

Andr

oid

Touc

h Sy

stem

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

t

CA

PAC

ITY

BU

ILD

ING

IMPL

EMEN

TATI

ON

PLA

N

B. O

n-Jo

b Te

chni

cal A

ssis

tanc

e R

equi

red

by a

ll D

epar

tmen

tsSt

rate

gyTi

mel

ine

Them

atic

Are

asA

ssis

tanc

e C

ateg

ory

Tech

nica

l Ass

ista

nce

on S

ubje

ctC

DLD

TA

(Com

pone

nt /

Act

ivity

)C

oord

inat

ion/

Link

ages

Q 5

Q 6

Q 7

Q 8

Q 9

Q

10Q

11

Q

12

G O v E R N A N C E

CD

LD F

ram

ewor

k

orie

ntat

ion

on C

DLD

Fr

amew

ork

Com

pone

nt 1

: Act

ivity

1.4

Trai

ning

on

Engi

neer

ing

and

TEC

Eva

luat

ion

Com

pone

nt 1

: Act

ivity

1.4

Fina

nce

and

Budg

etin

g

Budg

et P

repa

ratio

n an

d Fi

nanc

ial M

atte

rsC

ompo

nent

1: A

ctiv

ity 1

.4

Upd

ates

abo

ut A

ccou

nts

and

Budg

ets

Com

pone

nt 1

: Act

ivity

1.4

Plan

ning

and

M

anag

emen

t

Dat

a C

olle

ctio

n An

alys

is +

C

ompi

ling

Com

pone

nt 1

: Act

ivity

1.4

Plan

ning

Com

mis

sion

For

ms

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

t

Publ

ic A

dmin

istra

tion

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

t

Man

agem

ent S

uppo

rt

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

T E C H N I C A L

Basi

c C

ompu

ter

Appl

icat

ions

Use

of A

dvan

ce o

ptio

ns in

MS

offi

ce

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

tAd

vanc

e C

ompu

ter S

kills

(D

atab

ase,

Net

wor

king

, H

ardw

are,

Sys

tem

Inst

alla

tions

, et

c.)

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

t

Des

igni

ng S

oftw

ares

(Cor

el

Dra

w, In

Page

, etc

.)

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

offi

ce A

utom

atio

nPI

U /

PCr

C /

Con

cern

ed D

epar

tmen

t


CA

PAC

ITY

BU

ILD

ING

IMPL

EMEN

TATI

ON

PLA

N

B. O

n-Jo

b Te

chni

cal A

ssis

tanc

e R

equi

red

by a

ll D

epar

tmen

tsSt

rate

gyTi

mel

ine

Them

atic

Are

asA

ssis

tanc

e C

ateg

ory

Tech

nica

l Ass

ista

nce

on S

ubje

ctC

DLD

TA

(Com

pone

nt /

Act

ivity

)C

oord

inat

ion/

Link

ages

Q 5

Q 6

Q 7

Q 8

Q 9

Q

10Q

11

Q

12

T E C H N I C A L

Engi

neer

ing

Stan

dard

sC

onst

ruct

ion

Mat

eria

l Tes

ting

Com

pone

nt 1

: Act

ivity

1.4

Fina

nce

and

Budg

etin

gAc

coun

ting

Mat

ters

and

Boo

k Ke

epin

g C

ompo

nent

1: A

ctiv

ity 1

.4

Mis

cella

neou

s

Expo

sure

Vis

it fo

r offi

ce S

taff

PI

U /

PCr

C /

Con

cern

ed D

epar

tmen

tEx

posu

re V

isit

to P

unja

b Ag

ricul

ture

Dep

artm

ent f

or

Expe

rienc

e

PIU

/ PC

rC

/ C

once

rned

Dep

artm

ent

Mon

itorin

g,

Eval

uatio

n an

d r

epor

ting

Qua

lity

Con

trol,

BoQ

Pr

epar

atio

n, M

B Pr

epar

atio

n an

d Su

rvey

Tec

hniq

ues

Com

pone

nt 1

: Act

ivity

1.4

Scre

enin

g an

d Ev

alua

tion

of

Proj

ect P

ropo

sals

C

ompo

nent

1: A

ctiv

ity 1

.4

Plan

ning

and

M

anag

emen

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District: Tehsil:

Department:

Date of assessment:

Who conducted the assessment: TA team: Name of the TA-CDLD official:Focal person of the Department under assessment:

Name: Designation:

Department: Section:

Total work experience: Placement in current position: (years / months / days)

Phone number: Email ID:

Highest qualification: Field of specialisation:

1. Department level information (i.e. Education Department, only district level positions not school level)

S/N SNE Posts (CDLD related) Name Vacant Since District Administration office

District officer Finance & Planning

Planning officer

Computer Programmer

Budgets officer

Assistants

Education Department

District Education officer (Female)

District Education officer (Male)

ADo Development & Planning

Budgeting officer

EMIS officer

Health Department

District Health officer

Deputy District Health officer

DHIS Assistant

Budget & Accounts Assistant

Social Welfare Department

District officer

Assistant

Annex-1: Capacity Buidling Needs Assessment and Implementation Plan


S/N SNE Posts (CDLD related) Name Vacant Since District officer Assistant

District officer Agriculture

Assistant Director Agriculture

Assistant Director Livestock

Assistant Director Fisheries

Communication & Works Department

Executive Engineer

Sub Divisional officers

Sub Engineers

Public Health Engineering Department

Executive Engineer


Sub Engineers

Irrigation Department

Executive Engineer


Sub Engineers

on-Farm Water Management Department

District officer

Assistant District officer

Soil Conservation Department

District officer Soil Conservation

Local Government & rural Development

Assistant Director

Chief Municipal officers

Sub Engineers


2. Detail of Professional Trainings received

S/N CDLD related trainingTrainings received

(Y/N)

Duration of training Year

Quality of training

rank (1-5)1

Usage of achieved skills

rank (1-5)*

1 Training on output Based Budgeting and Provincial Financial Management

2 Training on CBo’s Grants Management

3 Training on Financial Management and reporting for CDLD

4 Training on Proposal Assessment and Evaluation (only for TEC members)

5 Training on Monitoring and Evaluation of Community Based Projects

6 Training on Internal Controls and reporting for CDLD

7 Training on Project Management

8Training on Participatory Budget Formulation and Village Fund Management

9Training on Problem Driven Iterative Approach and Participatory Learning and Action

10 Training on Public Asset Management

11 Training on Compliance with Engineering Technical Standards and Criteria

12 Training on Gender Mainstreaming into Funds Allocation for CDLD

13 Training on Gender Mainstreaming in District Development Strategies

14Training on Gender Awareness, Sensitisation, Empowerment and Participation

15 Training on CDLD MIS and GIS

16 Training on Leadership and Strategic Planning for Service Delivery

17 Training on AutoCAD

19 Training on Database Management System

20 Training on Service rules

21 Training on office Automation (Microsoft office)

22 Training on Hydraulic Designing

1 1 - Not aware; 2- to little extent; 3 - to some extent; 4 - to great extent; 5 - fully aware.


2 Y = Yes, N = No, P = Partial.

S/N CDLD related trainings Trainings received

(Y/N)

Duration of training Year

Quality of training

rank (1-5)

Usage of achieved skills

rank (1-5)* 23 Training on Water Quality Analysis 24 Training on Concreting Quality 25 Training on Construction Material26 Training on Chemical and Additives 27 Training on Dry Stone Masonry 28 Training on Water Borne Diseases 29 Training on Sewage / Effluent Disposal 30 Training on Solid Waste Management 31 Training on Environmental Impact 32 Training on Environmental Protection

33 Training on Environmental Mitigation Measures

34 Training on Management and Monitoring 35 Training on Disaster risk Management

36 Training on Gender Mainstreaming in Development

3. Questionnaire on CDLD related concepts and topics

S/N Questions responses Mark(Y/N/P)

1 What is CDLD’s goal? Explain in your own words.

Improvement of line departments performance Active involvement of community

2 What are CDLD’s objectives? Explain in your own words.

Funding process to allocate funds for CDLD Policy established Existence of an implementation process exists for disbursement of CDLD funds Training and on-job technical assistance of all government officials to perform their respective roles under the CDLD PolicyCapacity of communities enhanced to form CBos and submit proposals as per CDLD criteria

3 What problems do you foresee in achieving objectives and goal?

Clarity on the roles and responsibilities of all staff involved in implementation Willingness of the officials to engage in the CDLD process Lack of financial resources affecting progressPoor participation of the staff in training activities and implementation processes

2



Lack of incentives to perform additional tasks Dearth of human resources Insufficient equipment and infrastructure Delays in process vis-à-vis timelines Illegal commissions, bribes and misapropriation

4 What problems did you encounter in achieving CDLD goals and objectives?

Clarity on the roles and responsibilities of all staff involved in implementation Willingness of the officials to engage in the CDLD process Lack of financial resources Poor participation of staff in the training activitiesLack of incentives to perform additional tasks Dearth of human resources Insufficient equipment and infrastructure Delays in process vis-à-vis timelines

5 Are you aware of the CDLD regulatory framework?

Heard about the CDLD notification read the regulatory CDLD framework Aware of the stakeholders involved i.e. GoKP, TA (capacity building) and Social Mobilisation Partner (SrSP)

6

Do you know about the stakeholders of CDLD framework? (Yes, No) If yes, do you understand the specific role of each stakeholder under the regulatory framework?

Provincial Government: Instructions and other relevant notifications issuedInformation on the progress to be shared with the Provincial GovernmentCommissioner Office: Complaint registration and redressal mechanism Programme internal monitoring progress reviewDeputy Commissioner Office: Chair of the District Development Committee Contract negotiations and signing Helpline to provide support to the communities District Officer Finance and Planning: responsible for receiving applications, sharing with line departments for review and calling Technical Evaluation Committee meetings Line Departments:Full proposal applications to be received by the focal persons in the concerned departmentsFocal persons of the concern departments shall check the proposal application for its technical soundness and return it with comments



Pool of Engineers: Technical supervision and inspection after the design phase is completedSocial Mobilisation Partner: Contract applicants Establish and mentor CBos Assist in developing detailed proposals Technical Assistance Team: Provide trainings, on-job technical assistance and support to run Management Information System

7

Do you know about committees and subcommittees for implementation of CDLD framework? (Yes, No) If yes, do you understand your specific role of committees under the regulatory framework?

Project Coordination and Review Committee: Act as a steering committee for CDLD Policy review and implementation Policy Implementation Unit:Implementation of the annual action plan and overall CDLD coordination CDLD Coordination Unit: Secretariat to the Policy Coordination and review Committee to moonitor and coordinate the CDLD policy District Development Committee: responsible for implementation of the Policy at the district levelTechnical Evaluation Committee: Sub-committee to authorise the appraisal, technical evaluation and provision of the DDC recommendations on the applications submitted under CDLD Policy Tehsil Level Committee:resolves the dispute by giving majority decisionDistrict Level Committee: resolves dispute if unresolved at the tehsil level or either of the disputing party is not satisfied with the decision of the Tehsil Level Committee CBO Project Committee: Implements project, monitors progress and keeps record CBO Audit Committee: reviews record and financials vis-à-vis progress CBO O&M Committee: responsible for the operation and maintenance post completion of the project



8Do you understand the CDLD project cycle process under the regulatory framework?

A detailed and robust work plan shall be developed jointly by the district team of social mobilisation partner and the district government team headed by Deputy Commissioner Deputy Commissioner advertises the call for proposals Technical Evaluation Committee evaluates the first application against the criteria Applicants fulfilling the criteria are then asked by the Planning officer to submit full proposals through SrSPSocial mobilisation partner starts the social mobilisation process CBos submit the full project proposal applicationsPlanning officer sends full proposal applications to the focal persons notified in the concerned line departments for comments on the technical soundness of the proposed projectFocal persons of the concern departments check the proposal application for technical soundness and return with comments Planning officer convenes a meeting of the Technical Evaluation Committee to approve and disapprove applications All such evaluated proposal applications, with recommendations of the TEC, are then submitted to the DDC for review and final approval in a meeting convened by the Deputy CommissionerList of approved projects is sent to the CDLD Unit in Local Government and rural Development Department. The Deputy Commissioner invites successful CBos for contract negotiationsDeputy Commissoner orders commencement of work and release of the first / advance installmentrelease of second and third installments into the CBo account are contingent upon submission of statement of expenditure and physical progress according to the agreed milestones

9What are the plans and strategies that each district needs to develop under CDLD?

A detailed and robust annual work plan of the district government team headed by Deputy CommisionerThe development of district development strategies with annual action plan



10 With whom do you think the annual work plans be coordinated with?

District teams of social mobilisation partner office of the Commissioner MalakandPolicy Impementation Unit

11 Do you have district annual plan for the implementation of CDLD?

I am not aware of it Plan is available Plan is under implementation

12 With whom do you think the DDS development be coordinated with?

Community at large All district line departments Provincial line departments Civil society organisations organisation with secondary data

13

Have you ever used the first DDS produced in 2013? (Yes, No)

If Yes Q-14.

Not aware of the DDS 2013 DDS was not used at all DDS was used for the annual budget process DDS was used for the annual development plans

14 Why was the DDS not used in your opinion?

Not aware of the DDS 2013 There was no district level ownership DDS was not circulatedAssistance was not provided on the use of DDS Budget call circular did not mention use of DDS Limited funds available to implement DDS

15 With whom do you think the last DDS was coordinated with?

Not aware of the DDS 2013 Community at large All district line departments Provincial line departments Civil society organisations organisation with secondary data

16Do you have sufficient capacity to perform your role under CDLD?

I do not understand my role under CDLD I was never part of CDLD trainings before I participated in CDLD training but I need a refresher courseI participated in CDLD training but they were not useful I need further trainings / on-job technical assistance to perform my role effectively

17What skillset do you foresee for yourself in order to perform your role under CDLD?

Trainings on relevant topics

on-job technical assistance



18Do you have sufficient equipment and infrastructure to perform your role under CDLD?

I do not have any equipment and other essential items at my disposal in my official capacity I have equipment and other essential items but I cannot access themI have equipment and other essential items that I can access but cannot use them I have limited equipment and other essential items which do not allow me to perform my role as envisaged

19What equipment and infrastructure do you foresee for yourself in order to perform your role under CDLD?

Equipment and material support

20Have you been assessed for the required skills and infrastructure on an ongoing basis?

I have never been assessedI have been assessed for the required skills and infrastructure needs on a quarterly basis I have been assessed for the required skills and infrastructure needs on a biannual basis I have been assessed for the required skills and infrastructure needs on a yearly basis

4. Competency of computer usage

S/N Topics ranking (5 highest and 1 is lowest)

1 2 3 4 51 Microsoft Word 2 Microsoft Excel 3 AutoCAD 4 Any other

Name:_____________________________ Signature________________ Date:________________


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Involvement in LGA

Implementation (Yes/No)

What is your

expected role?

Trainings required

to fulfill the role?

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Annex-2: Capacity Buidling Needs Assessment on LGA 2013

CDLD Policy Implementation Unit Local Government, Elections and rural Development DepartmentGovernment of Khyber Pakhtunkhwa

091 9210528 i www.cdldta.pk i www.facebook.com/kpcdld

capacity building needs assessment report

Documents