cabot district scout council minutes ofannualgeneral ...€¦ · we were requested to spend some...
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CABOT DISTRICT SCOUT COUNCIL
MINUTES OF ANNUAL GENERAL MEETING
3 JULY 2012
1. Chairman's Welcome.
Graham Cooper welcomed everyone and thanked them for turning out on such a wet
unpleasant evening and thanked 167th Westbury Baptist for their hospitality and
refreshments.
We were requested to spend some quiet time reflecting on the lives of Alwyn
Leverton and Sue Dobinson both of whom had died in 2012.
2. Apologies
Alison Watson, Alison Parsons, Barry Holbrook, Paul Hazell, Laurence Parsons, Ken
Chislett, Tony Burgess Parker, John Gilliard, Tim Ball, Mark Goree, Kat Tucker,
Maddie Jenkins, Angela Davies, Dorothy North, Kieron Ross, Charlotte Maidow.
3. Minutes of the AGM 2011
Minutes of 20 11 were approved by the meeting. Proposed by Mike Caines and
seconded by Alistair Iles and approved by a show of hands.
4. Receive and Adopt Accounts
Graham Cooper presented the 2011112 accounts (Mike Capon was delayed and
arrived after the presentation). Graham emphasised his wish that more applications
would be made for use of the Adventure Fund. Adoption of the accounts was
proposed by Terry Bower and seconded by Margaret Harvey then approved by a show
of hands.
5. Appointment of Independent Financial Examiner
Suzanne Bishop (certified accountant) agreed to be scrutiniser for the Accounts of the
coming year. She was nominated by Graham Cooper and the nomination seconded by
RonHiggs.
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6. Re-election of District Vice Presidents
The following Vice presidents were re-elected by a show of hands: Roy WJlUs,D;9Y'
Grimaldi, Terry Bo~ ken ~lett, David Ni
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to announce that numbers were up across the whole County but sadly this also meant
there were waiting lists. Efforts were being made to remedy this.
12. District Commissioner
Isabelle Mills thanked everyone for turning out to the meeting and her Report is
attached along with Rich Tilley's ADC Scout Report, Chris Gavriel's ADC Beaver
Scout Report and Cub Scout Report and Cabot Ten Tors report. Her main message
was thanks to everyone who had put so much effort into making it such a successful
year.
13. Review of 2011/2012
Clive Grant then gave us a fantastic video record of a selection of all of the Scouting
Events ofthe year. It was informative, funny, moving and a truly innovative method
of giving everyone a flavour of the year.
14. Any other business
None and the meeting closed at 9.00pm.
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CABOT DISTRICT SCOUT COUNCIL ANNUAL GENERAL
MEETING MONDAY 3RD JULY 20127.45 FOR 8.00pm AT isr" SCOUT HQ REEDLEY ROAD
1. Chairman's Welcome and opening remarks.
2. Apologies for absence.
3. Minutes of2011 AGM
4. Receive and Adopt Accounts
5. Appointment of Independent Financial Examiner
6. Re-election of District Vice Presidents (en block)
7. Nomination of District Chairman by the District Commissioner
8. Nomination and election of James Leyland as District Treasurer
9. Nomination and election of Sue Norman as District Secretary
10. Receive nominations and elect other members to the District Executive
11. The County Commissioner's representative
12. The District Commissioner
13. Review of201112012
14. Any other business
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Cabot District Scout CouncilReceipts and Payments Account
For the yearfrom 01-Apr-11
11To 31-Mar-12
Receipts and payments2011/12 2010/11
Unrestrictedfunds
£
Restrictedfunds
£
Endowmentfunds
£
Total funds Total funds
£ £
ReceiptsDonations, legacies and similar income
Membership subscriptions from Groups 43,635 43,635 42,079Membership subscriptions from Explorers 9,839 - 9,839 3,363Less: Explorer subscriptions paid on (., OiWict) - -Less: Ten Tors subscriptions paid on (b Oistrict) - - -Less: Membership subscriptions paid on (toeo..nyfrom~)
(43,914) (43,914) (43,345)
Net membership subscriptions retained 9,560 - 9,560 2,097District Donations - - - -Explorer Donations - -Legacies
Gift Aid - Cabot
Gift Aid - Ten Tors 1,719 - 1,719 1,676Sub total 11,279 11,279 3,773
Grants
Maintenenace grant
Other grants
Sub total - - -Fundraising (gross)
District Activity Receipts 835 - 835 390Bear Hunt receipts 3,590 - - 3,590Cubs activity receipts 859 - 859Ten Tors Receipts 6,913 6,913 9,359Badge Receipts 560 - 560 136St Geor-ge's Day Collections - 757District Camp Receipts 979 979 3,671Wo~d Jamboree Receipts 6,964 6,964 3,202Other 832 832
Sub total 21,531 - 21,531 17,515Investment income
Bank interest 27 27 143Building Society interest -CAF-REMAD (Charities Aid)
The Scout Assodation Short Tenn lnvestment Service
Property Rent income
Other investment income - -Sub total 27 27 143
Total Gross Income I 32,83711 -11 -11 32,83711 21,4311Asset and Investment sales, etc. -11 -11 -I -I
Total receipts I 32,83711 -11 -11 32,8371 21,43111 LT700003
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Cabot District Scout CouncilReceipts and Payments Account
01-Apr-11 11For the year
fromTo 31-Mar-12
Receipts and payments2011/12 2010/11
Unrestrictedfunds
£
Restrictedfunds
£
Endowmentfunds
£
Totalfunds Total funds
£ £Payments
Charitable Payments
Youth programme and activities (District) 2,298 - 2,298 535st George's Day 2,130St George's Day Charitable Donation - 757Recruitment
72 7872Adventure Fund
2,616 3,2212616Bear Hunt 4,276 4,276Adult support and training 1,198 - 1,198 553Explorer Rent
2200 - 2200 1,250Water and Sewerage
Electricity and Gas -District Insurance 319-Explorer Insurance - -Repairs and Renewals -Materials and equipment (District) -Materials and equipment (Explorer) -Materials and equipment (Ten Tors) -Printing and photocopying - -District Camp - - 4,067Uniforms & Badges
1,734 - 1,734 198AGM and trustee expenses
128 128 66Loach Fund donations
142 136142tvor Fund donations
World Jamboree1998 1,998 8,038
Ten Tors 7,641 7,641 9,495Explorer Expenses
6,194 6,194Qthercosts
1,299 1,299 1,809
Other Donations600 - 600
Sub total 32,254 142 - 32,396 32,652Fundraislng expenses
Otherfundraising costs - -Sub total - -
Total Gross Expenditure L.1 ..;3;,;;2,:.;;,254;.;,j11- ....;,.;;;1
Asset and investment purchases, etc.
::::::=~I;:::=' ~Total payments I 32,2541 L"I "';';;;:1
14211 -11 32,39611 32,6521
11 11 -11 ·1
14211 -11 32,39611 32,6521
(142)§§ (11,221 )- .5795 75,990 87,211Net of receipts/(payments)883Transfers between funds 1--------=1Cash funds last year end 70,1952 L1700003
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Cash funds this year end I 70,7781 L..I __ ..::5;:::;,65::::1311...1 ...,,-11 76,4311 L.1 __ ..:7.;:.:5,:;;;99:.:J11
3 LT700003
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Statement of assets and liabilities at the end of the year
1st April 2012
Unrestrictedfunds
£
Restrictedfunds
£
Endowmentfunds
£
Total funds
2010111
Total funds
£ £Cash fundsCabot Bank current account 32,066 - 32,066 31,511Cabot Bank deposit account 38,712 - 38,712 38,685Explorers current account - -Loach Fund 5,653 5,653 5,795Building society account - -The Scout Association Short Term Inwstment SeNiee - -CashIFloats - - -
Total cash funds 70,778 5,653 76,431 75,991
Other monetary assetsTax claim - - -Debts due from the County/ArealDistrictlGroup
- - -Insurance claim - -
Sub total - - -Investment assetsInvestment property - detail - - - -Quoted investments - - - - -Other investments - detail - -
Subtotal - -Non monetary assets for charity's own use
Badge stock 865 - 865 347Shop stock
Other stock - - -Land and buildings - - -Motor 'l.ehicles - -Scouting equipment, furniture ete - -Cabot Cup -
Sub total 865 - - 865 347LiabilitiesAccounts not yet paid - -Expenses incurred but not imoiced -Subscriptions not yet paid - -Loan - detail -Other liabilities - -
Sub total - - -
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on(the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
Signature Print Name
Graham Cooper, Chair
Mike Capon, Treasurer
4 LT700003
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Cabot District Scouts District Executive Meeting
17th May 2012
Treasurer's Report
Financial Statement
Cabot District Scouts
Executive meeting: 17th May 2012
Accounts Deposit AccountCurrent Account
Total
Funds DistrictLoachAdventure
Total
Pending
Total
Owing
Total
£38,712.34£43,445.67
£82158.01
£58,943.18£5,430.63
£17,784.20
£82,158.01
£0.00
£0.00
Balances correct as of 17-May-12
Page: 1 of 4 Date: 29 June 2012
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Cabot District Scouts District Executive Meeting
17thMay 2012
Treasurer's Report
• All 2011-12 Subs paid (by 04-Apr-12)• All groups' 2010-11 YEReports received• 2012 Unity bill paid• HSBC"Replace Primary User" form submitted
Page: 2 of 4 Date: 29 June 2012
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Cabot District Scouts District Executive Meeting
17thMay 2012
Treasurer's Report
FY2011-12 Year End Summary
IncomeExpenditureBalance
£32,837£32,396
£441
Account Balances
CurrentDepositTotal
£32,066£38,712£70,778
Page: 3 of 4 Date: 29 June 2012
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Cabot District Scouts District Executive Meeting
17th May 2012
Treasurer's Report
Year End Report
Attached:
Page: 4 of 4 Date: 29 June 2012
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Cabot District Scout CouncilReceipts and Payments Account
For the yearfrom o1.Ap,.11 11 To 31-Mar-12
Receipts and payments2011112 2010111
Unrestrictedfunds
£
Restrictedfunds
£
Endowmentfunds
£
Total funds Total funds
£ £
PaymentsCharitable Payments
Youth programme and activities (District) 2,298 - 2,298 535st George's Day 2,130SI George's Day Charitable Donation 757
Recruitment72 72 78
Adventure Fund2,616 2,616 3,221
Bear Hunt 4,276 4,276
Adult support and training 1,198 - 1,198 553Explorer Rent
2,200 - 2,200 1,250Water and Sewerage - -Electricity and Gas - -District Insurance - 319Explorer Insurance -Repairs and Renewals - -Materials and equipment (District) - -Materials and equipment (Explorer)
Materials and equipment (Ten Tors) - -Printing and photocopying -District Camp - 4,067Uniforms & Badges
1',734 - 1,734 198AGM and trustee expenses
128 128 66
Loach Fund donations142 142 136
lvor Fund donations
World Jamboree1,998 1,998 8,038
Ten Tors 7,641 7,641 9,495
Explorer Expenses6,194 - - 6,194
other costs1,299 1,299 1,809
other Donations 600, - 600Subtotal 32,254 14~ 32,39~ 32,652
Fundraising expenses
other fund raising costs - -Sub total
Total Gross Expenditurea.' ..;,;;;;;;;.;;.;I32,2541 I 14~ I H 32,3~ I
1I 11 11 J I32,25411 14211 H 32,39611
32,65~
Asset and investment purchases, etc.-I
Total paymentsa.I __ ....;,~~ 32,6521(142) 441
- -5,795, 75,990
5,653 76,431
Net of receipts/(paymentsj 1-----...•Transfers between funds
Cash funds last year end 70,195
cash funds this year end 70,778••...-.....;..;.:.;.;~
583
87,211
(11,221 )
75,991
2 LT700003
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Cabot District Scout CouncilReceipts and Payments Account
For the yearfrom 01-Apr-11 11 To 31-Mar-12
Unrestrictedfunds
£
Receipts and payments2011112 2010/11
Restrictedfunds
£
Endowmentfunds
£
Total funds Total funds
Receipts£ £
Membership subscriptions from Groups
Donations, legacies and similar income
43,635
,
- - 43,635 42,079- 9,839 3,363- -
--' - (43,914) (43,345)- - 9,560 2,097- - - -
- --
- - 1,719 1,67611,279 3,773
- - - -- -
- - 835 390- 3,590
- - 859- - 6,913 9,359
- 560 136- 757
- - 979 3,6716,964 3,202
- - 83221,531 17,515
- 27 143- -
---
- - -27 14'
Membership subscriptions from Explorers
Less: Explorer subscriptions paid on (toO;""ct)
9,839
Less: Ten Tors subscriptions paid on (toD;stnd)
(43,914)less: Membership subscriptions paid on (to County'om Group)
District Donations
9,560Net membership subscriptions retained
Explorer Donations
Legacies
Gift Aid - Cabot
Sub total 11,27
Gift Aid - Ten Tors
Grants
Maintenenace grant
1,719
Subtotal
other grants
Fundraising (gross)
3,590
District Activity Receipts 83
Bear Hunt receipts
6,913
Cubs activity receipts 859
Ten Tors Receipts
560Badge Receipts
District Camp Receipts 979
st George's Day Collections
World Jamboree Receipts 6,964
Subtotal 21,531
other 832
Investment income
Bank interest 27
Building Society interest
CAF-REMAD (Charities Aid)
The Scout Association Short Term Investment Service
other investment income
Property Rent income
Sub total 2
32,83~ I ]I H 32,83~ I 21,4311j I 31 -11 -11 -I
32,8331 J I H 32,8331 21,4311Asset and investment sales, etc.
Total GroSSlncomeL.I ..;.;;.;~
Total receiPts"" .•••
1 LT700003
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Statement of assets and liabilities at the end of the year
Unrestrictedfunds
£Cash fundsCabot Bank current account 32,066Cabot Bank deposit account 38,712Explorers current account
Loach Fund
Building society account
The Scout Association Short Term Investment Service -Cash/Floats -
Total cash funds 70,778
Other monetary assetsTaxciaim
Debts due from the County/ArealDistricUGroup
Insurance claim -Sub total
Investment assetsInvestment property - detail -Quoted investments
other investments - detail -Subtotal
Non monetary assets for charity's own use
Badge stock 865Shop stock
other stock
Land and buildings
Motor vehicles
Scouting equipment, furniture etc
Cabot Cup
Subtotal 865
liabilitiesAccounts not yet paid
Expenses incurred but not invoiced -Subscriptions not yet paid
Loan - detail
other liabilities
Subtotal
1st April 2012
Restrictedfunds
£
5,653
5,653
Endowmentfunds
£
Total funds
£
32,066
38,712
5,653
76,431
865
865
2010/11
Total funds
£
31,511
38,685
5,795
75,991
347
347
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on(the date of the Executive Committee meeting that approved the accounts) and Signed on their behalf by
Signature r- ~P:...:n:..::·n:..::t:..:N..:a=m~e ..,
Graham Cooper, Chair
Mike Capon, Treasurer
3 LT700003
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Address to District AGM. 2012
Firstly
Thank you all for coming out tonight. In a few moments we are going to show a presentation
of activities undertaken by the young people in the various sections of Cabot during the last
year.
The District Team comprises of: District Commissioner, ADC Beavers & Cubs, ADC Beavers &
Cubs District Activities, ADCScouts District Activities and a DESAwith support provided by
the Local Training Manager and 3 Nights Away Advisors. Thanks are due to Laurence Parsons
for his support during the changeover and also to other members of the District for their
perspective and input.
Currently we are working with the RDSto activity recruit for all Leadership roles from
Assistant Leaders to District Explorer Scout Commissioner, as well as support roles for Groups
- Chair, Treasurers, and Secretaries as well as Marketing and Fund Raising individuals.
All Groups have been involved in a District Wide review of their needs and a plan of support /
expansion for 2012/2013 has been documented. Group reviews incorporating training needs
and development will take place in December 2012 in time for the end of year Census.
Review of the last year:
This time last year, when I stood here in front of you, many of you were unknown to me,
however during the past 12 months I've had the pleasure of meeting with every Group Scout
Leader, and many adult volunteers.
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We started the academic year by hosting a social event to which a large representation of
the District were able to provide the District with feedback on areas that they felt needed
development and any suggestions for improvement.
This report identified Strengths, Weaknesses, Opportunities and Threats enabled me and the
District Team to clearly identify key areas that we should work on providing us with a plan for
the next three years:.
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