Brenda (Walker) AlstonFRIT 7132 April 15, 2013Dr. Jones-Professor GSU

Facilities Plan for Largo Tibet Elementary School

Front of the school

Outside View of the Media Center

Front Lobby MuralMural painted by a

SCAD Student

I. School Description

Savannah Chatham County BOE Mission and Vision Statement

MissionTo ignite a passion for learning and teaching at high levels.

VisionFrom school to the world: All students prepared for productive futures.

School Media Center Program Philosophy

Students will be provided with access to information, ideas, and resources that promote intellectual freedom, literacy, and life-long learning.

Largo Tibet’s Mission Statement The mission of Largo Tibet is to provide a safe and nurturing

environment where students actively participate in the learning process. 

     To this end, it is the shared responsibility of parents, teachers, and the community to expose the students to a variety of learning opportunities which leads to excellence in all areas: social, emotional, intellectual and physical.

    We at Largo Tibet encourage our students to have an understanding that all people’s perspectives and beliefs have value.

Savannah Chatham County Public School System

Media Center ProgramPhilosophy

Students will be provided with access to information, ideas, and resources that promote intellectual freedom, literacy, and life-long learning.

Our media center collection consists of 8768, which averages 11.5 books per students. This collection consists of 10 E books, 18 VHS tapes, 12 music CDs, 10 audio books, and 7 book sets. The average age of our media center collection is 1997. In 2012, our school circulation record was 53, 787. Our school programs are as follows: GALILEO, Discovery Education Unitedstreaming, Learning Odyssey, Renaissance Learning, Kidspiration, Storybook Weaver, Video Furnance, American Biographies, Brainpop. Some teachers have personal accounts for Edhelper, Enchanted Learning, abcteach, and Readworks.

Media Center’s Circulation Record

Background of Largo Tibet Elementary School

Located on the south side of Savannah, Georgia Title 1 school serving 787 students in grades P-5. Our Largo family consists of 37 classroom teachers, 5 Special Education

teachers, 5 specialty teachers (Art, Music, P.E., Spanish, Science), 4 EIP resource teachers, 15 paraprofessionals , 3 gifted resource teachers, 1 counselor and 1 sign language interpreter.

Largo Tibet is an International Baccalaureate (IB) candidate school. As an IB candidate school, we must create and implement the curriculum using the following profiles: Risk taker, knowledgeable, caring, principled, communicator, thinker, balanced, open minded, reflective, and an inquirer. As a candidate school, teachers have to use the profiles, plus IB attitudes.

Additional DemographicsLargo Tibet’s demographics include 586 African Americans,

96 Caucasians, 50 Hispanics, 16 Asians, 1 American Indian, and 38 Multi-Racial students. Sixty two students are identified in the special education program and 90 students are in the Early Intervention Program. We also have 4 students who are in the Deaf and Hard of Hearing program. Over 95% of our students receive free or reduced lunch. In 2011, Largo Tibet made AYP with increases in math and reading scores.

Recent Changes and Upgrades

•Largo Tibet Elementary School is one of the oldest schools in Chatham County (Built in 1969) •Last year, a K-1 wing was built using EPLOST funding. •The media center is located in the front of the school next to administrative offices. •Because of the growing number of students, several changes have taken place. First, part of the media center was converted into our second computer lab. This lab contains 30 computers, 1 promethean board, and a printer. Even though the lab is in the media center, it is considered as a separate entity.•Now Largo Tibet has two computer labs with a total of 60 computers. Each teacher has been assigned 1ipad for student use. Each classroom has a promethean board and projector for interactive teaching and learning.•In addition, our school has two COWS (Computer on Wheels) with a total of 60 laptops.

Media Center UsesStudents in grades K-1 are allowed to check out one book per

week. Students in grades 2-5 are allowed to check out two books per

week.No late fees are accessed.Teachers have no check out limitations.The media center is used for biweekly faculty meetings and other

staff training.The media center is also used for: Beta Club induction, Scholastic

Book Fair, Science Fair exhibition, Spelling Bee, Family Reading, Curriculum Night and Math Nights.

Our Media CenterFixed Scheduling (Media Specialist mandated)Grades K-2 can only come to the media center (whole

group) Grades 3-5 must go and come in groups of 3.Our media center hours are from 8:30-2:45 daily. No before

or after school service available.Because of some of the functions/programs, our media

center is sometimes closed.Students are not allowed to take Accelerated Reading tests in

the media center. The 3 computers are used for Destiny searches and research only.

Facility Layout and Analysis

Teacher Interview Questions:

1. Does our media center meet the needs of your students?

2. 2. Does our media center meet the needs of the Common Core Standards?

3. 3. Does our media center meet your technology needs? 10 out of 10 teachers are satisfied with the technology that they have in their classrooms and at their disposal.

4. 4. Is our media center warm and inviting?

5. 5. What changes would you like to see in our media center?

6. 6. What does a media specialist do?

Student’s Interview Questions1. Do you like going to the media center?

2. What do you like about the media center?

3. What don’t you like about the media center?

4. What would you like to change about the media center?

Note: I randomly selected 10 students that were visiting the media.

Media Center LocationThis is the entrance to the media center.

The media center is located at the end of the hallway next to the administrative offices.

There are no windows outside the MC door.

Hallway Views

Hallway Decor

Largo Tibet’s Floor Plan

The bookshelves are tall. Most students use stools to view the collection.

No wall separates the MC and the computer lab

Media Specialist’s Office and Circulation Desk

Seating AreasThis area includes 3tables, 3 red reclining chairs, with carpet

mats for additional use.

Story Time Area

AV/Storage MC Office

Parent Center/Teacher’s Workroom Combined

Teacher’s ResourcesLocated next to the

computer lab

Media Center ComputersOur media center has 3 computers, 1 printer and a poster

maker. Because of the amount of computers, students can only use these computers for Destiny and research.

Additional Technology

•Largo Tibet has two computer labs. 30 computers in each lab.•Every classroom has a promenthean board.•Every classroom has one ipad for student use.

•Note This lab was created by cutting the MC in half.

III Facilities Redesign

Savannah Chatham County Public School System Media Center Policies

School Media Center Program:Media centers will operate according to flexible schedules in

accordance with State Rule 160-4-4-.01, and classes will not be assigned to media specialists or media centers in order to provide planning/free periods for teachers or for the purpose of regular class instruction.

Media specialists and teachers will plan collaboratively to ensure

the use of the media center resources and services that support the curriculum.

Board Policies Continued Materials and equipment for the media center will be selected by the media

specialist with input from the media committee in accordance with the selection criteria set forth in Policy IF.

The Media Specialist will implement a weeding program to examine and evaluate the media center collection.

Facilities Issues/Possible SolutionsBecause the computer lab is not a part of the media center,

its needs to be relocated.Purchase books shelves that are accessible without the use of

stools.Create a conference room so the media center does not have

to been closed for meetings.Install windows in the hallway outside the media center

creating a warm welcoming environment.Install a sunroof for solar power and better wifi connections.Have the SCAD student create a mural in the media center.

(similar to the one in the main hallway).

Facilities Issues/Possible SolutionsMore technology is needed (Ipads, Kindles, laptops,

desktops) Ipads $500.00 X=10=$5,000; Kindle Fires $200 X 10=$2000; laptops 10 X $450.00=$4500.00

Not wheelchair accessibleNew bookshelvesNew computer tables and chairs14 new desktops $500X 14=$7,000

Not conducive to student’s needsNot wheelchair accessible Bookshelves too high

Hallway view of Media CenterOur media center does not have any hallway windows. I would have windows installed by the maintenance department. The board of education has a department that install windows. Approximate cost to the budget $550 a window.

Changes in FacilitiesPurchase new furniture that both students, staff and parents

can use. Purchase a smaller circulation desk.Add more resources to the teacher workroom relevant to

Common Core and 21st century learners.Have maintenance add windows to the hallway (outside the

Media Center) so stakeholders can get a view inside the MC.Have a SCAD student paint a mural in the MC(similar to the

one in the lobby ($1,000)

Additional changesReplace the tall bookshelves with these double sided bookshelves

Add 12 additional computers, chairs and computer tables.Computer tables-Vendor:Demco-545.00 x 4=$2176.00

New circulation deskSmith system $595.95Vendor: The Library Store Inc.

Arcadia Oak Veneer Library Shelving-Double Face $818.95 eachVendor: The Library Store Inc.

More ChangesChairs for computer tables Demco: $65.00 X 12= $780.00

Tables $250.00 X 4= $1,000Demco

New Facility Layout

Fiction Bookshelves

Classroom for small and whole groups

Meetings can be held in the new ConferenceRoom.

Teacher Resource room used for collaboration.

Facility Usage PolicyApplications for the use of facilities will be considered and

scheduled according to the following priorities: The Board of Education recognizes that school sites are owned by the

community and that proper use of School District facilities by the community should be encouraged. It is the policy of this Board of Education to make School District facilities available for community use when these areas are not being used for school programs; but at the same time use of these areas must conform to the rules set down by the Board of Education.

Policy taken from:

http://www.paynesvillece.com/Portals/6/Facility%20Use%20Folder/Facility%20Usage%20Policy.pdf

Sample Facility Usage Policy I. Procedures A. District Programs: In all cases the regular school or Community Education activities shall have

first preference when requesting the use of any part of the building or grounds. Some custodial or food service expense may be assessed. B. Community Groups Free Rental: Eligible community organizations: Non-profit, service and civic organizations with school district . Such as: Scouts, 4-H clubs, Booster Club, Jaycees, Lions, Ministerial, etc. All groups must be supervised by responsible adults. Some personnel expenses may be assessed. C. Rental Fee Groups: Standard rental fee will be charged to the following groups: 1. Community groups and organizations when engaged in profit making activities. 2. Commercial organizations or business groups when using the facilities to pursue sale of their product. 3. Religious, sectarian or similar groups when holding a service related to their group. 4. Any group not meeting the criteria established in other categories. D. Auditorium Usage Special Considerations 1. All groups using the auditorium must remove all materials, refuse and any items brought into the facility within 24 hours of the completion of their event. If items are not removed there will be a $25 a day charge. 2. All groups using the facility are required to do a final cleaning and walk through of the performance, storage and dressing room areas. All three auditorium curtains should be closed at the completion of all activities. 3. Any work in order to get things back in order, other than regular custodial work, will be billed back to the group or individuals. II. Special Charges: A. Custodial Service expense will be assessed to all groups requesting the following: 1. If the facility is needed before or after normal working hours, or 2. If custodial services are needed, which would prohibit the custodian from fulfilling his/her regular duties. B. Food Service expense will be assessed to all groups requesting the use of District food service equipment. A food service person(s) must be on duty when kitchen equipment such as dishwashers, ovens, steam equipment, etc. are being used. C. Extra expense will be assessed to any group for the following reasons: 1. Damages and/or misuse of equipment and facilities. 2. Additional clean up needed. D. All groups using school facilities on a rental basis or who are assessed a special charge, must pay the billing within 30 days of scheduled use

Use of Facilities Policy Cancellation or consideration for continued use: District has the right to cancel or discontinue future use of the facility to any group for the

following reasons:

A. Poor group supervision

B. Misuse of equipment or facilities.

C. Group conduct of an unacceptable nature.

Liability and Property Damage:

The individual or organization shall also assume liability for any property damage, which occurs during the use

of the facility. If the individual or organization, making the request, charges admission, or is a commercial

organization, said organization or individual must furnish, prior to the use of the facilities, a certificate of

liability insurance combined with single limits of $1,000,000 and workers compensation, if the renter is

employing workers. The insurance policy must name the school district as an additional insured.

A. The permit holder will indemnify the school district for all damages to the school or other property

occurring during the scheduled activities by persons participating or in attendance.

B. Any loss, breakage or need of repairs of facilities or equipment must be reported to the administration

immediately by the leader in charge of the scheduled activity.

School / Public Activities

School Functions/Events

School organizations

Level I

Non-profit youth groups located in District and serving a majority of District residents

Government agencies serving District residents

Political caucuses

Level II

Non-profit community groups located in District or serving a majority of District residents

Civic organizations located in District or serving a majority of District residents

Commercial, business or private organizations located in District

Individuals residing in District

Level III

Commercial, business or private organizations located in District conducting for profit activities

Individuals residing in District conducting for profit activities

Level IV

Non profit community groups not located in District

Civic organizations not located in District

Level V

Commercial, business or private organizations not located in District

Individuals residing outside of District

http://www.paynesvillece.com/Portals/6/Facility%20Use%20Folder/Facility%20Usage%20Policy.pdf

Level V

Commercial, business or private organizations not located in District

Individuals residing outside of District

Addition to policy:

After hour use will require security which renters are required to pay hourly rate of $15.00 an hour.

The SCCPSS needs to revise their facility use policy using the above policy

listed.Ideas inspired by: http://www.schoollibraryjournal.com/slj/home/889642-312/divine_design_how_to_create.html.csp

http://www.p21.org/storage/documents/le_white_paper-1.pdf