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BIS/DGO (414)/2014

BUREAU OF INDIAN STANDARDS

(ADMINISTRATION DEPARTMENT)

30 October 2014

OFFICE ORDER

Subject: Submission of information for DG‐MIS in the requisite formats

This has reference to note no. DDG (PP&C)/G‐43 dated 12 Feb 2014 vide which all the activity heads were advised to send a monthly report to DG in the form of D.O. letter by the 5th of each month. The D.O. letter should reflect the achievements of the departments under them for the current month and the expected output/plan of action of subsequent month. The activity heads were also advised that the D.O. letters should be accompanied by suitable formats for showing the performance on important parameters of their departments which could be decided by the concerned activity till such time these were finalized as part of DG‐MIS system.

2. Now, the format of various activities has been compiled in different formats and the list along with formats is enclosed at Annex 1. These formats aim to cover all the parameters targeted in Annual Action Plan & RFD. These formats may, henceforth, be used for sending the performance of their department along with the monthly D.O. letter from the month of November 2014. It may be noted that these formats are subject to modification and shall be reviewed after 3 months based on the suggestions received/problems faced during the initial implementation period. Suggestions on improving these formats are welcome from all stakeholders.

3. The information in the applicable formats shall be filled up by the concerned Department/BO Heads/MSC‐O/I CARE‐O, HM‐O etc. as indicated at Col. 4 and sent to the respective activity heads/DDGRs as indicated in Col. 5 Col. 6 in case of ‘‐’ in Col. 5) by 28th of the each month. The officers (as indicated in Col. 5) shall compile the information received from all BOs/Deptt. Heads under them and submit the same to concerned Activity Heads as indicated in Col. 6 latest by 1st of the next month. The activity heads shall compile the information received by them and send the same to DG with a copy to P&C Department latest by 4th of next month. The period of information to be submitted shall be 26th of last month to 25th of current month on monthly basis. The first set of information shall be submitted for the period 26th of October 2014 to 25th of November 2014.

4. It is expected that the Activity Heads shall, in the D.O. letter, indicate the steps being taken by them to meet/exceed the KPI targets wherever there are shortfalls in the current month.

5. It may be noted that the above information shall be utilized by DG for monitoring the performance of Activity Heads vis‐à‐vis the targets given in the annual action plan and also initiate review the APARs. Similarly, this information should be utilized by Activity Heads for monitoring the performance of department/ BO heads under them, vis‐à‐vis the targets assigned to them. The Dept./BO heads are expected to do the same for the officers and staff working under them.

6. Comprehensive application software are being developed by ITS Department for all activities of BIS. Each of these software application should have a facility to generate the monthly reporting formats that are required for monthly monitoring. The computer application should generate the MIS formats once the day to day transactions are entered into this computer application system. Once such software application has been developed and deployed and the targets filled up, there should be no need to separately compile/fill up any other formats either in physical or electronic

form to generate the DG‐MIS formats. This shall, in addition to ensuring accurate reporting of various parameters, also ensure efficient utilization of time of all concerned. Each of the concerned department getting the software application developed/IT department shall ensure the above.

7. IT department is independently developing another application for DG‐MIS which should be used by all concerned till such time an individual department application is developed. This application shall make available an online system for filling of various MIS formats. This system shall allow the officer in column 4 to enter the monthly data and also enable officer in column 5/6 to compile the data and submit the monthly report to DG/PP&C Department.

8. It shall be ensured that no monthly report other than those in the DG‐MIS is called from any level by any Activity/Deptt./Branch Head or any other authority in BIS. In case any such report is currently being called & is required to be continued, the format for the same may be forwarded to P&C Department for inclusion in the DG‐MIS to put in place a computerized MIS system latest by 20 Oct 2014. Directions received from the Hon’ble Prime Minister, Cabinet Secretary and Secretary CA have already been communicated to all concerned. IT department shall take up development of such formats and include them in DG‐MIS once the same are seen & approved by DG. It is expected that this shall be completed before the end of Nov 2014.

9. The DG‐MIS application shall also allow the officers at various levels to allocate the KPI targets assigned to them to their subordinate staff, and also to assign weight to the KPI target so that the total score is kept at 100 for all officers. The performance of each officer as well as the subordinates (upto 2 levels based on reporting/reviewing authority) shall be visible to all officers for his own self evaluation on a monthly basis as well as to review the performance of the staff below her/him.

10. The officers and staff may be encouraged to use the feedback to continuously improve their performance so that not only the performance and image of BIS but their own performance becomes better over time. The officers should especially take up counseling/guidance of at least 3 officers/staff members every month whose performance is not upto the mark and ensure that these 3 staff members do not appear at the bottom of the performance table in the succeeding month. The officers whose performance exceeds the minimum targets may be suitably appreciated /encouraged.

11. This issues with the approval of DG BIS.

Sd/‐

(Anuj Kumar)

Dy. Director General (Administration)

Ref: P&C/16

Circulated to: All departments at BIS HQ, ROs/BOs/NITS/T&Cs

ANNEX‐I

Activity/

Department

Form No. Title Responsibility to submit the details by 28th of each

month

Responsibility to compile the information received from Column (4) and submit by 1st of next

month

Responsibility to compile the

information received from (Column 4 or 5) and submit by 4st of next month to P&C

Department

(1) (2) (3) (4) (5) (6)

Standardization

S‐01 Work in Hand of Department

Head (Technical Departments)

Head (SPPD) DDG(Std.) S‐02 Technical Committee Meetings

S‐03 Review of Standards

S‐04 Standards Formulation

S‐05 Plan Fund Head (SPPD) ‐ DDG (Std.)

S‐06 Participation in International Technical Committees and Balloting Plan Head (IRD) Head (SPPD) DDG (Std.)

S‐07 Trade Facilitation Cell

Certification

C‐01 Time Management for Inspecting Officer (IO)‐ Utilization of IO

BO Heads DDGRs DDG (Certification)

C‐02 Grant of Licence (Normal Procedure)

C‐03 Grant of Licence (Simplified Procedure)

C‐04 Grant of Licence (Tatkal Scheme)

C‐05 Pending Licences for Renewal

C‐06 Surrender/ Expiration of Licence (Excluding cases

under SOM)

C‐07 Stoppage of Marking Cases in BO

C‐08 Resumption of Marking / Cancellation cases in BO

C‐09 Surveillance Visit of Premises of a Licencee

Testing & Calibration

T‐01 Sample management Head (T&C)

Head (PP&C‐T&C) DDG (T&C)

T‐02 Test Reports Status (w.r.t. Sample cell receipt/sample room receipt/OSL receipt for direct samples

Head (T&C)

T‐03 Test Report status at any specific lab (BIS TC or OSL)

Head (T&C)

T‐04 Performance of BIS T&Cs Head (T&C)

T‐05 Time taken for issue of test reports by BIS TCs Head (T&C)

T‐06 Overall Performance of OSLs/ Any specific OSL Head (T&C)

T‐07 Bills settlement of OSLs Head (T&C)

T‐08 LRS Management (Applications and Grant of Recognition)

Head (T&C)

T‐09 Pendency of Applications under LRS Head (T&C)

T‐10 Surveillance Audits under LRS Head (T&C)

T‐11 Renewals of OSLs under LRS Head (T&C)

T‐12 OSLs under Suspension under LRS Head (T&C)

T‐13 Management of Audits of Assaying & Hallmarking Centres

Head (T&C)

T‐14 QA Testing Head (T&C)

T‐15 Inter Lab Comparison (ILC) Head (T&C)

T‐16 Training for industry Head (T&C)

T‐17 Overall Test facility availability data and management

Head (T&C)

T‐18 Test facility augmentation in BIS T&Cs Head (T&C)

T‐19 Test facility/ infrastructure maintenance in BIS T&Cs

Head (T&C)

T‐20 Condemnation and disposal of Equipment / Instruments

Head (T&C)

T‐21 Condemnation and disposal of Office Equipment and Furniture

Head (T&C)

T‐22 Remnant & scrap management and disposal Head (T&C)

T‐23 External auditors utilization and performance Head (T&C)

T‐24 NABL accreditation of BIS T&Cs Head (T&C)

Hallmarking

H‐01 Licensing of Jewelers BO Heads DDGRs DDG (Hallmarking)

H‐02 Market Surveillance of Jewelers

H‐03 Recognition of A & H Centres

HM‐O DDGRs DDG (Hallmarking) H‐04 Surveillance of A & H Centres

H‐05 Surveillance of Referral Laboratory

MSCD

M‐01 Management Systems Certification Activity (Auditor)

MSC‐O ‐ DDG (MSCD)

M‐02 Management Systems Certification Activity (Recognized Certification Bodies)

M‐03 Management Systems Certification Activity (GOL/Income)

M‐04 Management Systems Certification Activity (Renewal/Surveillance)

i‐CARE

I‐01 State Level Committee Meetings

i‐CARE ‐O in consultation with BO

DDGRs DDG (i‐CARE)

I‐02 Licensees Meeting

I‐03 Complaints on Quality

I‐04 Testing of Public Samples

I‐05 Educational Utilization of Standards Programmes

I‐06 Standards Forums in Educational Institutions

I‐07 Consumer Organization Recognition & Consumer Awareness Programmes

I‐08 Consumer Protection‐ Detection of Misuse

I‐09 Consumer Protection‐ Legal Action‐Misuse

I‐10 Consumer Protection‐ Detection of Violation of Mandatory QC Orders

I‐11 Publicity

I‐12 Sales & Distribution

I‐13 Single Window System

Administration

AG‐01 Administration Matters DRA/Head (GSD) for BIS HQ

Head (NITS)

Lab Heads

BO Heads

‐ DDGA

AG‐02 Procurement of Goods & Services

RTI Matters AR‐01 RTI Matters in BIS offices Respective CPIOs DRA DDGA

Bureau Sectt. AB‐01 Bureau Sectt. Activities at BIS HQ BS ‐ DDGA

Hindi AH‐01 Hindi Activities Head (Hindi)

Head (NITS) Head (Hindi) DDGA

Lab Heads

BO Heads

HRD

AP‐01 Manpower Details in BIS offices

DHRD ‐ DDGA AP‐02 APAR Management (Group ‘A’ Officers)

AP‐03 Review of Promotions (Group ‘A’ Officers)

AP‐04 Review of Training (Group ‘A’ Officers)

Establishment AE‐01 Manpower Details in BIS Offices‐ Group A (Other than Scientific Cadre Officers), Group B, C & D

DEST ‐ DDGA

Library

AL‐01 Library Activities at BIS HQ DLSC ‐ DDGA

AL‐02 Library Activities at Other Offices of BIS Departmental/ BO Heads

Respective Activity Heads DDGA

Legal L‐01 Legal Activities in BIS Offices DRL/ BO Heads DDGA ADG(AP)

Finance

F‐01 Books of Accounts & Accounting FunctionsDAC for BIS HQ

Head (NITS)

Lab Heads

BO Heads

‐

DDG(NITS)

DDG (T & C)

DDGRs

DDGF

F‐02 Income & Expenditure vis‐à‐vis Budget Estimates

F‐03 Compliance to Observations in Half Yearly Internal Audit Report(s)

F‐04 Compliance to Para(s) in the Statutory AG Audit Report(s)

NITS

N‐01 Summary of Programmes Conducted (Programme wise)

Head (NITS) ‐ DDG(TI)

N‐02 Summary of Programmes Conducted (Chairwise)

N‐03 Programmes Conducted

N‐04 Summary of Utilization of Training & Hostel Facilities

N‐05 Summary of Faculty Utilization

N‐06 Summary of Expenditure on Capital Works

Vigilance

V‐01 Vigilance Department, BIS HQ, (in respect of Group “A” employees) VOs ‐ CVO

V‐02 Vigilance Sections in Sectt of various DDGs (Group ‘B’, ‘C’ & ‘D’ employees)

DDGRs

DDG(T&C)

DDGA

‐ DDGA

P&C PC‐01 Parliament Questions

Head (P&C) ‐ DDG (PP&C) PC‐02 Ministerial References

Form S-01 STANDARDIZATION- WORK IN HAND Period of review: From To

Dept. No. of feedbacks/ comments on Indian Standard

Work in Hand Average time taken in formulation of standards from P Stage to Gazetting

Received Referred to TC’s

Cases Subjects approved but draft not yet available

P-drafts WC drafts

F-drafts Under process for printing

No. of standards Gazetted

P-I P-II Normal

Accepted closed

CED

CHD

ETD

FAD

LITD

MED

MHD

MSD

MTD

PCD

PGD

TED

TXD

WRD

Total

Form S-02

STANDARDISATION - TECHNICAL COMMITTEE MEETINGS Period of review: From To Dept Meetings of

Sectional committee and Sub Committees

Total Number of Members

Evaluation of performance of Committee Members

Outcome of evaluation Number ofvacancies

No of Nominations Received

Nominations Accepted

No of Experts Identified

Experts found suitable for representing ISO/IEC meetings

Annual Target

Achievement Terminated

Term expired

Re-appointed

C I TG C I T GObservers

Members

Held Cumulative

Total Number

Number Attended

Non participating

MarginSignificant Exceptional

CED

CHD

ETD

FAD

LITD

MED

MHD

MSD

MTD

PCD

PGD

TED

TXD

WRD

Total

* Note- C- Consumer Org/ Buyer, I- Industrial Representation, T- Technologists and testing Org, G- Govt/ regulating body representations

Form S-03

REVIEW PROFORMA - STANDARDIZATION – REVIEW OF STANADARDS Period of review : From To

Dept Technical evaluation of IS

Review of IS Result of Technical Evaluation/ Review

Target Achieved Target Achievement To be Amended To be Revised

To be Reaffirmed To be withdrawn Amenable to Multiple Grading

Technical evaluation

Review Technical evaluation




Review

CED CHD ETD FAD LITD MED MHD MSD MTD PCD PGD TED TXD WRD Total

Form S-04

STANDARDIZATION - STANDARDS FORMULATION Period of review: From To

Dept New standards Revision Harmonization with International SDO’s

Harmonization with National SDO’s

Multiple Grading (in line with AAP)

Target Achieved Target Achieved Target Achieved Target Achieved Target AchievedDuring this period

Cumulative

During this period

Cumulative

Adopted Tech. Eqvt

During this period

Cumulative During this period

Cumulative

CED

CHD

ETD

FAD

LITD

MED

MHD

MSD

MTD

PCD

PGD

TED

TXD

WRD

Total

Form S-05 REVIEW PROFORMA - STANDARDIZATION- PLAN FUND

Period of review: From To PLAN FUND HEAD REVIEW FIGURES DEPARTMENTS

SPPDCEDCHD ETD FAD LITD MED MHD MSD MTD PCD PGD TED TXD WRDTotal

R&D Projects

T* Physical Financial

A

Phy

si Sanctioned

Ongoing Total

Fin

Sanctioned Ongoing Total

Intensifying participation of BIS officials, Technical Committee Members, other officials and experts in international standardization by participation in International/Regional/Bilateral meetings/trainings.

T

Physical Financial

A Physical Financial

Intensifying participation of BIS Technical Committee Members, in BIS Technical Committee meetings.

T Physical Financial


Organizing ISO/IEC and other International/Regional/Multilateral/Bilateral Meetings/Seminars/Workshops/Training in India


A Physical Financia

Training programme for SDO’s (5 days)



Training programme for TC members (2 days)



Seminars/Workshops for other stake holders (1 day)



Seminar for promoting active use of Standards, process, service and systems (Regional Level in conjunction with i-care)

T Physical A Financial

Note- *T- Target, A- Achievement.

Form S-06

STANDARDISATION – PARTICIPATION IN INTERNATIONAL TECHNICAL COMMITTEES AND BALLOTING

Period of review: From To

International Organization

Total No. of

Membership status of BIS

Number of Ballots casted voting

Number of Ballots Cast

TC SC TC SC During the period

Cumulative Month Cumulative‘P’ ‘O’ ‘P’ ‘O’

ISO

IEC

(Data to be provided by IRD)

Form S-07

STANDARDISATION – TRADE FACILITATION CELL

Period of review: From To

Trade facilitation cell

Interaction/ sensitisation programme for stakeholders

Target

Achieved

New/ renewal of MOU/MRA

Target

Achieved (Data to be provided by IRD)

Form C‐01

DG MIS – TIME MANAGEMENT FOR INSPECTING OFFICER (IO)

(UTILIZATION OF IO)

NAME OF THE BRANCH OFFICE (CODE): DATE(S) OF AUDIT: PERIOD OF REVIEW: NAME OF HEAD:

Name of the IO & Designation

Total No. of working days (in a month)

Total No. of pending surveillance visits at the beginning of the month

Application Stoppage of Marking/Resumption of

Marking

Surveillance Inspections

(SI)

Additional work done during PI/RoM/SI Total No. of days spent in processing GOL/inclusion, renewals, preparation for Inspections & writing Reports

Total No. of pending surveillance visits at the end of the month

No. of days for Preliminary Inspection/ Verification visits

No. of days for follow up visits

No. of cases under SoM

No. of days for ROM

Total No. of days utilized in Surveillance inspections during the month

Market Sample

Discreet Investigation

i‐Care Contact Visits

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14)

TOTAL TOTAL TOTAL TOTAL TOTAL

SUMMARY Average No. of Days taken in = Total No. of Days taken in Surveillance Inspection (Col 8) Average No. of Days taken in = Total No. of Days taken in PI & RoM (Col 4&7) Surveillance Inspection by IOs Total No. of IOs (Col 1) x Total No. of Working Days (Col2) PIs & RoMs by IOs Total No. of IOs (Col 1) x Total No. of Working Days (Col2)

Form C‐02

DG MIS – GRANT OF LICENCE (NORMAL PROCEDURE)

NAME OF THE BRANCH OFFICE (CODE): DATE(S) OF AUDIT: PERIOD OF REVIEW:

NAME OF HEAD:

Name of the Firm/Application No.

IS No. Date of Receipt of application in Branch Office

First Scrutiny (Single Window) Second Scrutiny

Whether the documents of application are as per the check list and with fees

Date of recording of application

Return of application‐not recorded

Reasons for return of application‐ (clearly recorded/not recorded)

Name of the Dealing Officer

Date of communication of addl information to be provided during prelim inspection by the dealing officer

(1) (2) (3) (4) (5) (6) (7) (8) (9)

TOTAL

Preliminary Inspection (PI) Grant of Licence Total No. of days taken in

Grant of Licence from the date of receipt of Application (18)‐(5)

Deviation from time norms Remarks

Date of Preliminary Inspection

Communication of DV Report to the applicant, if any

Date of receipt of Sample by Sample Cell

Date of submission of IR to BO

Date of receipt of test report

Date of 2nd visit, if required

Put up for Grant of Licence after TR received and applicant submits compliance to DV Report/2nd visit

Date of Grant of Licence/ Rejection by BO

Date of Payment of Marking Fee by Applicant

In carrying out Preliminary Inspection within Time Norms

In delivery of sample to sample cell

IR not put up to BO in Time

In Grant/ Rejection of application after PI

(10) (11) (12) (13) (14) (15) (16) (17) (18) (19) (20) (21) (22) (23) (24)

TOTAL

SUMMARY Average No. of Days taken in = Total No. of Days taken in GOL (Col 19) GOL under Normal Procedure Total No. of Licences Granted (Col 1)

Time Norms for: i) Scrutiny of Application: ........... ii) Processing of Application (Normal/Simplified/Tatkal): ....................

Form C‐03

DG MIS – GRANT OF LICENCE (SIMPLIFIED PROCEDURE)


NAME OF HEAD:




Whether the documents of application are as per the check list along with fees & complete Test Report





Date of communication of addl information to be provided during verification visit by the dealing officer

(1) (2) (3) (4) (5) (6) (7) (8) (9)

TOTAL

Verification Visit Grant of Licence Total No. of days taken in Grant of Licence from the date of

receipt of Application(17)‐(5)

Verification Sample

Test Report

Deviation from time norms Remarks

Date of Verification Visit


Review of Test Report






Review of Test Report

In carrying out Verification visit within Time Norms



In Grant/Rejection of application after PI

(10) (11) (12) (13) (14) (15) (16) (17) (18) (19) (20) (21) (22) (23) (24)

TOTAL

SUMMARY Average No. of Days taken in = Total No. of Days taken in GOL (Col 18) GOL under Simplified Procedure Total No. of Licences Granted (Col 1)


Form C‐04

DG MIS – GRANT OF LICENCE (TATKAL SCHEME)


NAME OF HEAD:




Whether the documents of application are as per the check list and with fees





Date of communication of addl information to be provided during Preliminary inspection by the dealing officer

(1) (2) (3) (4) (5) (6) (7) (8) (9)

TOTAL

Preliminary Inspection (PI) Grant of Licence Total No. of days taken in Grant of Licence from the date of

receipt of Application(18)‐(5)

Deviation from time norms Amount of Tatkal Fee refunded/ adjusted against Marking Fee

Remarks

Date of Preliminary Inspection


Date of receipt of Sample by Sample Cell


Date of receipt of test report





In carrying out Preliminary Inspection within Time Norms



In Grant/ Rejection of application after PI

(10) (11) (12) (13) (14) (15) (16) (17) (18) (19) (20) (21) (22) (23) (24) (25)

TOTAL

SUMMARY Average No. of Days taken in = Total No. of Days taken in GOL (Col 19) GOL under Tatkal Scheme Total No. of Licences Granted (Col 1)


Form C‐05

DG MIS – PENDING APPLICATIONS FOR RENEWAL


NAME OF HEAD:

Licence Number Name of the

Firm IS No. Date of Receiving of

Renewal Application at Counter

Name of Scrutiny/Dealing Officer

Date of putting up of renewal

Date of approval by Head of BO

Issue of Renewal Licence

Remarks

(1) (2) (3) (4) (5) (6) (7) (8) (9)

TOTAL TOTAL SUMMARY Percentage of Renewals = Total No. of Renewals Processed(Col 8) Of Licences Processed Total No. of Renewal applications Received (Col 4)

Form C‐06

DG MIS – SURRENDER/EXPIRATION OF LICENCE (EXCLUDING CASES UNDER SOM)


Licence No.

Name of the Firm

IS No.

Name of Dealing Officer/IO

Suggestions for Corrective and/or Preventive Action. Other steps taken to persuade the licensee to continue with the licence

Date of cancellation notice/Non‐renewal cum expiry notice

Whether the concurrence of the CA taken for cancellation/expiry of licence

Date of Hearing

Orders of Cancellation/ Expiry

Reasons for cancellation/ expiry

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)

TOTAL

SUMMARY Total No. of Licences Cancelled/Expiry = Total No. of Licences (Col 1)

Form C‐07

DG MIS – MONITORING OF STOPPAGE OF MARKING (SoM) CASES IN BO

NAME OF THE BRANCH OFFICE (CODE): DATE(S) OF AUDIT: PERIOD OF REVIEW: NAME OF HEAD: No. of licences in Branch: No of licences under SoM/Deferred: (excluding due to non receipt of RA/MF) Licence No. Name of

Licensee IS No. No. of other Licences

held by the LicenseeDate of Stop Marking

Date of Communication

Reasons for Stop Marking

Was the stop marking justified? (Indicate Clause No. of OMPC/ other guidelines referred)

Whether timely approval from DDGR obtained?

Whether adequate publicity given to ensure that public is aware of stop marking.

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)

TOTAL

SUMMARY Total No. of Licences put under Stop Marking = Total No. of Licences (Col 1)

Form C‐08

DG MIS – MONITORING OF RESUMPTION (RoM)/CANCELLATION CASES IN BO

NAME OF THE BRANCH OFFICE (CODE): DATE(S) OF AUDIT: PERIOD OF REVIEW: NAME OF HEAD: No. of licences in Branch: No of licences processed for RoM:

Steps taken for Resumption of Marking Steps taken for Cancellation, if required Total No. of Days taken in processing

RoM

(16‐5)

Whether adequate follow up being done to ensure timely corrective action by Licensee.

Whether sufficient Guidance provided to Licensee to comply to the requirements for RoM .

Date of Receipt of Compliance Report from Licensee

Date of factory visit carried out for verification of Corrective actions and Factory Testing

Whether RoM permitted after factory visit and sample for Independent Testing drawn for long duration tests, if any

Whether timely action taken on receipt of IR/TR to promptly allow RoM and Date of RoM.

Date of delivery of Sample to Sample Cell

Submission of case to DDGR for cancellation/ expiry of licence under SOM

Date of cancellation notice/Non‐renewal cum expiry notice

Date of Hearing by DDGR

Cancellation/Expiry of Licence by DDGR

(11) (12) (13) (14) (15) (16) (17) (18) (19) (20) (21) (22)

TOTAL

SUMMARY Average No. Days taken in Processing RoM = Total No. of Days taken in RoM (Col 22)

Total No. of Licences (Col 1)

Form C‐09

DG MIS – SURVEILLANCE VISIT OF PREMISES OF A LICENSEE


Licence Number

Name of the Firm

IS No.

Date of Visit

Nature of Licence Actions required during surveillance visit Subsequent actions after the visit

Star Normal Marginal Verification of Pending Actions

Verification of Production Details since last visit and maintenance of test records

Collection of Customer details & despatch of ISI Mark Goods

Stock Position

Verification of Raw Materials/ Components

Verification of Test Records

Verification of Calibration

Drawl of Sample for FT & IT

Factory Testing

Deposition of Sample at sample Cell

Issue of DV Report, if any

Discussion with Top management on Test Reports on previous sample & STI/Standard

Submission of IR to BO

Irregularities Observed & Suggestions for Corrective and/or Preventive Action

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16) (17) (18)

Form T‐01

Sample management

T&C Name

Total samples pending for distribution as on start of the period

Samples brought directly by IOs during the period

Samples received through BO/BO sample room during the period

Samples received through transport/courier during the period

Total Samples received during the period

Samples received from other BIS TCs

Sample distributed to own T&C for testing during the period

Sample distributed to T&Cs other than own during the period

Samples diverted to OSLs during the period

Samples pending for distribution on the last day of the period

Disputed samples awaiting clarification as on the last day of the period

Pendency of Samples for distribution

1 2 3 4 5 6 7 8 9 10 11

12 13 14 15 16 17 18 19 20 21 22 23 24 25

PR NPR

PR

NPR

PR

NPR

PR

NPR

PR

NPR

PR

NPR

PR

NPR

PR

NPR

PR NPR

PR

NPR

PR NPR

PR NPR

<7d >7d <7d >7dCTCC WRTC SRTC ERTC NRTC BNBTC PBTC GBTC

Samples received from RTC will be counted only at one stage i.e. at RTC where they are received first.

Form T‐02

Test Reports Status (w.r.t. Sample cell receipt/sample room receipt/OSL receipt for direct samples)

BIS T&Cs OSLs At Samples

for which test reports uploaded during the

period

Samples tested within time

norms by BIS labs

Samples tested within time

norms by OSLs

Pendancy of test report

Upto 30 days beyond testing

time norms


From 31-60 days beyond testing time

norms

Pendancy of test report from 61-90 days

beyond testing time

norms


Over 90 days

beyond testing

time norms

Pendancy of test report Upto 30

days beyond testing time

norms


From 31-60 days beyond testing

time norms

Pendancy of test report from 61-90 days

beyond testing

time norms


Over 90 days

beyond testing time

norms

1 2 3 4 5 6 7 8 9 10 11 12CTCC WRTC SRTC ERTC NRTC BNBTC PBTC GBTC

Form T‐03

Test Report status at any specific lab (BIS TC or OSL)

Name of the Lab:

No of Samples for which

test reports uploaded during the

period

No of Samples

tested within time

norms


Upto 30 days beyond testing time norms


From 31-60 days beyond testing time

norms

Pendancy of test

report from 61-90 days

beyond testing

time norms

Pendancy of test report Over 90

days beyond testing time

norms

Total pendency

beyond time norms

1 2 3 4 5 6 7

Form T‐04

Performance of BIS T&Cs

T&C Name

Total samples pending at the start of the period with TC

Samples received from the Sample Cell during the period

Samples tested during the month for whichTRs sent to Sample Cell

Balance samples pending for testing atthe end of the period

Annual target (nos)

Pro‐rata target upto end of the period

% achieved against thepro‐rata target

Annual revenue target

Pro‐rata target upto end of the period

Notional value of samples tested during the period

% of pro‐rata target achieved

Pendancy of samples for issue of test reports within time norms

Pendancy of samples for issue of test reports within 30 days of time norms

Pendency of samples for issue of test reports beyond 30 days of time norms

1 2 3 4 5 6 7 8 9 10 11

12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

27 28 29

PR NPR

PR

NPR

PR

NPR

PR

NPR

PR

NPR

PR

NPR

PR

NPR

PR

NPR

PR NPR

PR

NPR

PR NPR

PR NPR

PR

NPR PR NPR

CTCC WRTC SRTC ERTC NRTC BNBTC PBTC GBTC

Form T‐05

Time taken for issue of test reports by BIS TCs

TC Within time norms Within 30 days of time norms

Within 31 to 60 days of time norms



Above 180 days of time norms


Form T‐06

Overall Performance of OSLs/ Any specific OSL (All or by selection from drop down menu)

S.No. Total samples pending at the start of the period

Samples received during the period

Samples tested during the period for whichTRs uploded

Balance samples pending for testing at the end of the period

Pendency of samples for issue of test reports within time norms

Pendency of samples for issue of test reports within 30 days of time norms

Pendency of samples for issue of test reports beyond 30 days of time norms

Test reports issued Within time norms

Test reports issued within 30 days of time norms

Test reports issued within 31 to 60 days of time norms

Test reports issued within 61 to 90 days of time norms

Test reports issued beyond 90 days of time norms

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 PR N

PR

PR

NPR

PR

NPR

PR

NPR

PR NPR

PR NPR

PR NPR PR NPR

PR NPR

PR NPR PR NPR

PR NPR

Form T‐07

Bills settlement of OSLs

S No Description Amount in Rs. 1. Invoices pending at the start of the month 2. Invoices received during the month3 Payment settled during the month 4 Balance payments pending at the end of the month 5 Cumulative payments made since 01 Apr 20146 Payments made for the previous years during the month 7. Cumulative payments made since 01 April for the

previous years

Form T-08

LRS Management (Applications and Grant of Recognition)

Sl. No

No. of recognized labs as on last day of previous period

No. of Applications pending as on last day of previous period

No. of Applications received & recorded during the period

No. of labs recognized during the period

No. of labs de-recognized during the period

No. of Applications closed during the period

No. of labs recognized as on last day of current period

No. of labs recognized since 1 Apr. (cumulative)

No. of labs de-recognized since 1 Apr.(cumulative)

CTCC WRTC SRTC ERTC NRTC BNBTC

Form T-09

Pendency of Applications under LRS

TC Total No. of application pending under LRS

Pending for 0-3 M Pending for 3-6 M Pending for >6 M

On BIS Account

On Applicant account

On BIS Account


On BIS Account


On BIS Account



Form T-10

Surveillance Audits under LRS

TC Surv Audits pending on the first day of the period

Surveillance audits added as due in the current month

Surv Audits carried out during the month

Surv audits pending on the last day of the period

Findings w.r.t Quality issues

Details, if not satis

Any other important finding

QA testing on remnants during surv audit, if done

Satis Not satis

Satis Not Satis


Form T-11

Renewals of OSLs under LRS

Renewals pending at the start of the period

Renewals added as due during the period

Renewals processed during the period

Renewals pending at the end of the period

Renewals pending at the end of the period for >3 M

Renewals under Deferment at the start of the period

Renewals deferred during the period

Deferred cases renewed during the period

Deferred renewals pending at the end of the period

Deferred renewals pending at the end of the period for >3 M


Form T‐12

OSLs under Suspension under LRS

OSLs under suspension as on last day of the previous period

OSLs suspended during the period

Suspended OSLs renewed during the period

Suspended OSLs derecognized during the period

OSLs under suspension as on last day of the period

OSLs under suspension for >3 M

Reasons for continued suspension beyond 3 M


Form T-13

Management of Audits of Assaying & Hallmarking Centres

Audits of A&HMCs pending with T&C Centre’s officers from the previous period

Audits of A&HMCs allotted during the period

Audits of A&HMCs carried out during the period

Audits of A&HMCs pending with T&C Centre’s officers at the end of the period

Pendency of Audits A&H centres with T&C Officers

Upto 2 Months

2‐4 Months Above 4 Months


Form T‐14

QA Testing

TC No of Samples tested for QA during the period

Findings Findings of root cause analysis for not OK cases

CAs & PAs OK Not OK


Form T‐15

Inter Lab Comparison (ILC)

TC ILC organized ILC participated in No of ILC

organized Results within +2

Results outside +2

Root cause analysis

CAs/PAs No of ILC participated

Results within +2 Results outside +2 Root cause analysis

CAs/PAs


Form T‐16

Training for industry

T&C Centre

Training programme to be organized as per AAP

Training programs organized till start of the period

Training programs organized during the period

Subject of Training Program organized

No of Organizations participated

No of participants

Fee earned during the period

Overall feedback


Form T‐17

Overall Test facility availability data and management

T&C Centre

No of ISS for which Test facility available at the start of the period

No of ISS for which test facility added during the period

No of ISS for which Test facility available at the end of the period

CTCC X* Y* Z* WRTC SRTC ERTC NRTC BNBTC PBTC GBTC

∗ Will have hyperlink to the following table

S.No Test facility for ISS No. Remark relating to exception, if any

Form T‐18

Test facility augmentation in BIS T&Cs

TC Augmentation planned as per AAP

Progress during the period Remarks


Form T‐19

Test facility/infrastructure maintenance in BIS T&Cs

List of equipments under break down / repair / not under use (Lab-wise)

Sl.

No.

Equipment/ Other infra issue

Under breakdown/ non-use since

Steps taken for restoration Reasons for delay

1

2

3

Form T‐20

Condemnation and disposal of Equipment / Instruments

TC Total Equipments/ Instruments in the lab discarded & not in use at the start of the period

Equipments/instruments already condemned

Condemned during the month

Balance pending for condemnation at the end of the period

Equipment/Instruments Condemned and not disposed off at the start of the period

Disposal done during the month

Balance to be disposed off


Form T‐21

Condemnation and disposal of Office Equipment and Furniture

TC Total Furniture Items in the lab discarded & not in use at the start of the period

Items already condemned

Condemned during the month

Balance pending for condemnation at the end of the period

Items condemned and not disposed off at the start of the period




Form T‐22

Remnant & scrap management and disposal

TC Quantity of Scrap/ Remnants available for disposal at the start of the period

Scrap/Remnants generated during the period



Remarks

CTCC

WRTC

SRTC

ERTC

NRTC

BNBTC

PBTC

GBTC

Form T‐23

External auditors utilization and performance

TC

Audits pending with External Auditors at the start of the period

New audits allotted during the period

Audits carried out during the period

Balance Audits pending at the end of the period

CTCC X Y A+ B* WRTC SRTC ERTC NRTC BNBTC PBTC GBTC

Hyperlinked table

A+ For individual TC

Sl. No.

Auditor’s Name Feedback Received

Satisfactory Not Satisfactory Details for Not Satisfactory

Hyperlinked table

B* For individual TC

Sl. No.

Auditor’s Name Date of Allotment Reason(s) for Pendency Remarks

Form T‐24

NABL accreditation of BIS T&Cs

TC Status of NABL Accreditation (Yes/No/Applied for/Deferred)

Validity of Accreditation

Scope Fields Covered (Chem/Micro /Mech./Elect./ Calibration

Last NABL Audit Date & Type (Desktop / On‐site)

Action Taken on pending NCs (if any)

Last Internal Audit

Actions pending on IQA findings

Last MRM

Actions pending on decision of MRM

Remarks


Form H‐01

DG MIS – LICENSING OF JEWELLERS

NAME OF BRANCH OFFICE (CODE): DATES OF AUDIT: PERIOD OF REVIEW:

NAME OF HEAD:

Temp.

Application Number

Name of the

Jeweller

Product Gold/Silver/

Both

Date of Recording of Application

Name of dealing Single‐ Window Officer

Application Scrutiny

If application returned,

whether clear reasons recorded

Date of Grant of Licence

No. of days taken in grant of licence

(8) ‐ (4)

Date of signing of agreement

No of days taken in

signing the Agreement

(10) ‐ (8)

Whether Licence granted/ Agreement Signed within time norms

Remarks

Whether ID Proof valid

Whether Address

proof valid

Whether fee paid

(1) (2) (3) (4) (5) (6a) (6b) (6c) (7) (8) (9) (10) (11) (12) (13)

TOTAL

TOTAL

SUMMARY Average No. of Days taken in = Total No. of Days taken in GOL (Col 9) GOL to Jewellers under Hallmarking Total No. of Licences Granted (Col 1)

Time Norms for: i) Scrutiny of Application: ........... ii) Grant of Licence: ....................

Form H‐02

DG MIS – MARKET SURVEILLANCE OF JEWELLERS

NAME OF BRANCH OFFICE (CODE): DATES OF AUDIT: PERIOD OF REVIEW:

NAME OF HEAD:

Licence Number

Name of the Jewe‐

ller

Inspection Date of Receipt of

Test Report in

BO

No of days taken for receipt of

Test Report

(12) ‐ (4)

Test Res‐ult

Credit Note Rectified to value in Rs,if reqd

Penal Action and recovery of Penalty,

if any Name of IO/BIS Repre‐sentative

Date of Inspection

Drawal of sample Observation on other matters Against Jeweller

Against Centre Fineness /

size of sample taken

Name of Lab

Date of Receipt by Referral Lab

Credit note issued for value in Rs.

Display Require‐ments

Records Cash memo issued

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16) (17)

TOTAL

TOTAL

SUMMARY Average No. of Days taken in = Total No. of Days taken in Receipt of Test reports (Col 13) Receipt of Test reports Total No. of Licences (Col 1)

Time Norms for: i) Submission of Test Reports: ...........

Form H‐03

DG MIS – RECOGNITION OF A & H CENTRE

NAME OF REGIONAL OFFICE: DATES OF AUDIT: PERIOD OF REVIEW:

NAME OF HMO:

Application No.

Name of the Centre

Product Gold/ Silver/ Both

Date of issue Of LOI

Date of Recording of Application

If application returned,

whether clear reasons recorded

Whether fee paid

Date of pre‐recognition

Audit

Whether Assessment report is

satisfactory

Date of Grant of Recognition

No. of days taken in grant of licence

(10) ‐ (5)

Date of signing of agreement

No. of days taken in

signing the Agreement

(12) ‐ (10)

Whether Agreement

Signed within time norms

Remarks

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)

TOTAL

TOTAL

SUMMARY Average No. of Days taken in = Total No. of Days taken in Signing of Agreement (Col 13) Grant of Recognition to A&H Centres Total No. of A&H Centres (Col 2)

Time Norms for: i) Scrutiny of Application: ........... ii) Grant of Recognition: ....................

Form H‐04

DG MIS – SURVEILLANCE OF A & H CENTRE

NAME OF REGIONAL OFFICE (CODE): DATES OF AUDIT: PERIOD OF REVIEW:

NAME OF HMO:

Recognition Number

Name of the A&H Centre

Surveillance Audits Monthly visits for cornet melting

Samples tested in Referral Lab

Names of IO/ BIS

Representative

Dates of Audit

Grading of the AHC

Action taken, if grading less

than 70

Category of discrepancies observed, if

any

Penalty imposed and recovered, if applicable

Date of suspension, if Applicable

Date of Revocation of suspension, if applicable

Date(s) of visit when cornet record found

not satisfactory and action taken

Dates of intimation of

Failures reported in Market

Surveillance

Penal action and recovery of penalty

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)

Total No. of AHCs reviewed: Total No. of AHCs for which Audits conducted as per stipulated frequency: Total Penalty Amount collected:

Form H‐05

DG MIS – SURVEILLANCE OF REFERRAL LABORATOTY

NAME OF THE LAB (CODE): DATES OF AUDIT: PERIOD OF REVIEW:

NAME OF HEAD (LAB):

Sl No. Sample Code Sample recd

on

TR issued on

No. of days taken in testing (4)‐(3)

Whether TR issued in time norm

Test report No.

Result Weight of cornet

Date of auction of cornet & rate

Value of cornet

Cornet value informed to

BO on

No. of days taken to inform cornet value to

BO

(12)‐(4)

Whether cornet value

informed in time norm

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14)

Total No. of TRs issued: Total Value of the Cornet Collectedy: Total Penalty Amount collected:

Form M‐01

REVIEW PROFORMA FOR MGMT SYSTEMS CERTIFICATION ACTIVITY (Auditor )

Name of the Deptt : Period of review:

IS/ISO no. No. of auditors required

No. of auditors available

No. of Initial Audit carried out

No. of Surveillance Audit carried out

No. of Renewal audit carried out

No. of auditors whose performance

is less than 70%

BIS External BIS External BIS External BIS External BIS External

IS/ISO 9001:2008

IS/ISO 14001:2004

IS/ISO 22000:2005

IS/ISO 50001:2011

IS/ISO/TS 16949:2009

IS 15000:2013

IS 15700:2005

IS 15793:2007

IS 15930(Part 1):

2010

IS16001:2012

IS 16019:2012

IS 16020:2012

IS 16021:2012

IS 16070:2013

IS 18001:2007

IS/ISO 22000:2005

Grading of Auditor

8‐10 : Excellent

7‐8 : Very Good

<7 : Needs improvement

Summary at a Glance for 2014‐15

No. of audits carried out by BIS during the month

No. of audits carried out by External auditor BIS during the month

No. of auditors whose evaluated performance is less than 70%

Form M‐02

REVIEW PROFORMA FOR MGMT SYSTEMS CERTIFICATION ACTIVITY (Monitoring of Recognized Certification Bodies)


IS/ISO no. Name of Recog. CB

Grant of licence (GOL) Renewal No. of surprise audits undertaken by BIS

Overall grading of CB

No. of licence granted

No. of witness audits by BIS

Performance

No. of renewals done

No. of witness audits byBIS

Performance

IS/ISO 9001:2008 1

2

3

IS/ISO 14001:2004

1

2

3

IS/ISO 22000:2005 1

2

3

IS/ISO 50001:2011 1

2

3

IS/ISOTS 16949:2009

1

2

IS 15000:2013 1

2

IS 15700:2007 1

2

IS 15793:2007 1

2

IS 15930(Part 1): 2010 1

2

IS16001:2012 1

2

IS16019:2012 1

2

IS 16020:2012 1

2

IS 16021:2012 1

2

IS 16070:2012

1

2

IS 18001:2007 1

2

Grading of CB

8‐10 : Excellent

7‐8 : Very Good

<7 : Needs improvement


No. of licence granted by recognized CB

No. of witness audits done by BIS

No. of renewal audits done by CB

No. of witness of renewal audits done by BIS

No. of CB whose performance graded is less

than 70%

Form M‐03

REVIEW PROFORMA FOR MGMT SYSTEMS CERTIFICATION ACTIVITY (GOL/Income)


IS/ISO No. Grant of licence( GOL)

Income

No of GOL by BIS during the

month

No. of GOL by Recog CB’s during the month

No of GOL within time norms

Cumulative GOL BIS MSC Income Income thru Recog CB’s

Cumulative Income

Target Achievement

Target Achievement

Target Achiev ement

Target

Achievement

GOL within time norms

Target Achievement

Target Achievement

Target Achievement

IS/ISO 9001:2008

IS/ISO 14001:2004

IS/ISO 22000:2005

IS/ISO 50001:2011

IS/ISO/TS

16949:2009

IS 15000:2013

IS 15700:2005

IS 15793:2007

IS 15930(Part 1): 2010

IS16001:2012

IS 16019:2012

IS 16020:2012

IS 16021:2012

IS 16070:2013

IS 18001:2007


Target Cumulative achievement

GOL through BIS 150

GOL through CB 350

GOL within time norms 67

Income through BIS 600

Income through CB

Form M‐04

REVIEW PROFORMA FOR MGMT SYSTEMS CERTIFICATION ACTIVITY (Renewal/Surveillance)


IS/ISO No. Applications

( Appl)

Surveillance audit Renewal

No of appl. recd

No of initial audit carried out

No. of appl pending

No of surveillance audit due

No of surveil.

audit don

No of surveil. audit pending

Reason for pending

No. of ren due

No of ren. audit done

No of ren audit pending

Reason for pending

IS/ISO 9001:2008

IS/ISO 14001:2004

IS/ISO 22000:2005

IS/ISO 50001:2011

IS/ISO/TS 16949:2009

IS 15000:2013

IS 15700:2005

IS 15793:2007

IS 15930(Part 1): 2010

IS16001:2012

IS 16020:2012

IS 16021:2012

IS 16070:2013

IS 18001:2007

Total


Applications pending Surveillance audit pending

Renewal audit pending

Form I-01

REVIEW PROFORMA FOR IMPLEMENTATION OF I-CARE PROGRAMME (State Level Committee Meetings)

NAME OF THE REGION OFFICE (CODE): PERIOD OF REVIEW:

NAME OF HEAD:

1 2 3 4 5 6 7 8 9 10

RO/BO Total

No of

States

No of

SLC’s for

States done

No of State Govt

Provided Information

of BIS Activities

-Standard formulation

-Certification scheme

-Management systems

-i-CARE Programme

No of

States/State

Agency

provided

Information

On QC Orders

Has the Nodal

Point for

Implementatio

n of QC Order

Identified

No of

Licensees

In the

State

Were the State

Govt

Encouraging

Industries to

go for ISI

Mark/BIS

Certification

% Increase in

Licence

Was state Govt

promoting

Management

System

Certification in

State Govt Offices/

Undertaking

-No of Deptt taken

Management

System

Certification

Was the State

Govt Promoting

Use of Standard

and purchase of

ISI Marked Goods

No of Dept

Purchasing Goods

with ISI Mark.

Total

Wednesday, 23 July 2014

Form I-02

REVIEW PROFORMA FOR IMPLEMENTATION OF I-CARE PROGRAMME (Licensees Meet)

NAME OF THE REGIONAL OFFICE (CODE): PERIOD OF REVIEW:

NAME OF HEAD:

1 2 3 4 5 6 7 8 9

Regional

Office

Targets

for

Meeting

No of

Licensees

Meet

Conducted

No of

Participants

Information

Provided on

New

Initiatives of

BIS

Intimation

Provided

Regarding QC

Orders/

Mandatory

Certification

Awareness

Regarding

RGNQA

Promotion

of

ISI Licence

SDoC Scheme

MSC Schemes

Suggestion/

Feedback received & Analysis.

Pending

From

last

meeting

Raised

in this

meeting

No of

Issues

Resolved

No of

Issues

Carried

forward.


Form I-03

REVIEW PROFORMA FOR IMPLEMENTATION OF I-CARE PROGRAMME (Complaint on Quality)

Regional Office /Branch Office:

1 2 3 4 5 6 7

Activity No Complaint Received

No of Acknowledgement Sent

No of Complaints

Investigated No of

Complaints

Closed

No of Complaints

Reopened on

request of

Complainant

No of complaints Pending From date

of recording

Complaints Testing of

Public Samples

Complainant

End

Licensee

End

More

than 2

Month at

BO

Between

2-3

Month

at RO

Between 3-4

Month at i-

CARE Deptt.

Product

Hallmarking

Service

Others

Total


Form I-04

REVIEW PROFORMA FOR IMPLEMENTATION OF I-CARE PROGRAMME (Testing of Public Samples)

For Ros/Bos offices:

Period From:

1 2 3 4 5 6

No of samples received No of Sample

Sent to lab No of TR’s received

Results No of Refunds

made

Amount refund in Rs/-

Pass Fail


Form I-05

REVIEW PROFORMA FOR IMPLEMENTATION OF I-CARE PROGRAMME (Education Utilization of Standards)

NAME OF THE BRANCH OFFICE(CODE): PERIOD OF REVIEW:

NAME OF HEAD:

Remarks /Any Other Information.


1 2 3 4 5 6 7 8

How Many Educational

Institution under

BO

No’s of

Request

Received from

these

Institution

No of Education

Institutions Contacted

by BIS

No of Education Utilization of

Standards Programmes Conducted

No of Institution Covered under EUS in percentage

% age of total

Institution

covered

No of

Standards

Purchased by these

Institutions

Feedback /Perception

Students perception

& Feedback of

programme

No of ISS Considered

for Adoption in

Curriculum Projects

Form I-06

REVIEW PROFORMA FOR IMPLEMENTATION OF I-CARE PROGRAMME (Standards Forum)

NAME OF THE BRANCH OFFICE (CODE): PERIOD OF REVIEW:

NAME OF HEAD:

1 2 3 4 5 6 7

No’s of Coordinators/Faculty

Appointed for Interaction with BIS

No’s of Standards Forum Formed in

Educational Institutions

No’s of Coordinators/Faculty

Trained in the Concept of Formation of Standards Forum in Educational

Institutions

Effectiveness of Educational Utilization Programs Conducted by Standards Forum

No of Students Involved in Standards

Forum

No of Standards Forum Provided

Financial Incentives

Remarks/Any Other Information


Form I‐07

REVIEW PROFORMA FOR IMPLEMENTATION OF I-CARE PROGRAMME (Consumer Organization Recognition & Consumer Awareness Programme)


NAME OF HEAD:

1 3 4 5 6 7 8 9

No of Consumer Organiza

tion in the State

No of

Consumer Organizatio

n Applied

for recognition

No of Consumer

Organizatio

ns

Recognized

No of

Consumer

Organization

s Whose Representative

Trained

No of Consumer

Organization Utilized for

work on

Behalf

of BIS

Districts

Under BO

Utilization of Consumer Organizations

No of Programmes

where claims

made by

consumer

Organization

and actual

amount paid

No Cov

ered

No of Consumer Awareness programmes

No of

Detectio

ns

Of

Misuse

No of

Market

Surveys

Done

No of

Market

Sample

Drawn

No of

Public

testing

samples

No of Programmes Conducted

No of

Partici

pants

Awareness

For

Significance

of all BIS

Scheme &

Activities

Feed

back


Form I-08

REVIEW PROFORMA FOR IMPLEMENTATION OF I-CARE PROGRAMME (CONSUMER PROTECTION- DETECTION OF MISUSE) NAME OF THE BRANCH OFFICE(CODE): PERIOD OF REVIEW:

NAME OF HEAD:

Remarks/Any Other Information:-


1 2 3 4 5 6 7

No’s of leads

received

No of Surveys for Misuse carried out/Misuse

detected by BIS

No’s of Misuse Detected

No’s of Violation of QC orders

detected

No Of Investigation Carried Out

No’s of Search & Seizure Operations Carried Out

No’s of Search & Seizure Operations Carried Out

Success

Unsuccessful

Form I-09

REVIEW PROFORMA FOR IMPLEMENTATION OF I-CARE PROGRAMME (CONSUMER PROTECTION- LEGAL ACTION- MISUSE) NAME OF THE BRANCH OFFICE (CODE): PERIOD OF REVIEW:

NAME OF HEAD:


1 2 3 4 5 6 7 8 9 16

No of Court cases

in Progress

No’s of court Cases

Launched

No’s of Court Cases Closed

No’s of Court Cases

Pending

No’s of Court Cases decided in favour of

BIS

No’s of Court Cases decided Against BIS

No’s of Press Release Issued

No’s of Claims for Reward

No’s of Cases Eligible

for Reward

No’s of Rewards Given

Form I-10

REVIEW PROFORMA FOR IMPLEMENTATION OF I-CARE PROGRAMME (CONSUMER PROTECTION- DETECTION VIOLATION OF MANDATORY QC ORDERS) NAME OF THE BRANCH OFFICE(CODE): PERIOD OF REVIEW:

NAME OF HEAD:

Remarks/Any Other

Information:-

1 2 3 4 5 6

No’s of leads

received No of Surveys carried out for

detection of Violation of QC Order

No’s of QC Orders implemented

No’s of Violation of QC orders detected

No Of Investigation Carried Out

No’s of actions initiated for violation of QC orders legal

action/Intimation to the Implementing Authority

Form I-11

REVIEW PROFORMA FOR IMPLEMENTATION OF I-CARE PROGRAMME (Publicity)


NAME OF HEAD:

1 2 3 4 5

RO/BO Public Relations

No of

Stake Holders

Contacted

Publicity

Participation at Exhibition

Publicity Expenditure

during the Months

(Total Expenditure)

Print Media

(No of advertisement /Press Release for )

Audio Visual Media

First

licence for

ISS

Stop

Marking

Detection

of Misuse

Mandatory

certification

BIS

Activities No of

Programmes No of

Advertisements

Hoardings


Form I-12 REVIEW PROFORMA FOR IMPLEMENTATION OF I-CARE PROGRAMME

(Sales and Distribution)

Sale of Standards For Ros/Bos Sales offices:

Period From:

1 2 3 4 5 6 7 8 9 10

HQ/ RO/BO

Hard Copy Sales

E-Sales Hard Copy through Portal

Retrocession from

ISO/IEC

Commission & Procurement

Total No of Hard Copy of Standards available in stock

Operation

of sales counter as per sales

guidelines

No of standards

printed from outsides

No of Standards printed

In-House

No Revenue No Revenue No Revenue Permanent

Sale

Other Sale No of

standards No of copies

No of standards

No of copies


Form I-13 REVIEW PROFORMA FOR IMPLEMENTATION OF I-CARE PROGRAMME

(SINGLE WINDOW SYSTEM)

For Ros/Bos Sales offices:

Period From:

1 2 3 4 5

Designated Space for Single Window System

Availability of Pc’s Connectivity to CMMS Display about various Schemes

Display of Citizen Charter

Form AG‐01

DG MIS – CHECK LIST FOR MONITORING OF ADMINISTRATION MATTERS

NAME OF THE HQ/REGION/BRANCH OFFICE (CODE): PERIOD OF REVIEW (MONTH/YEAR): NAME OF HEAD REPORTING:

Sl. No. Items to be checked Observation Suggestions for Corrective and/or

Preventive Action

(1) (2) (3) (4)

1. Analysis of man‐power requirement vis‐à‐vis the functions performed

‐ Man‐power planning/Deployment of persons as per Job description ‐ Problem Area:

2. Review of APRs

3. Review of Leave of Officers & Staff

4. Review of Procurement of Goods & Services as per GFR

5. Engagement of contractual workers/agencies

‐ Approval of Tender Document by Competent Authority

‐ Attendance Record being maintained

‐ Payment is being made as per State/Central Govt norms

‐ EPF, ESI facility being provided

6. Store & Inventory Management

‐ Record of Procurement of goods being maintained

‐ Record of item issued to section/officer being maintained

‐ Maintenance of Asset Register

7. Record Room & Weeding out

‐ Record room is functioning

‐ No. of files in the Record Room

‐ Weeding out of records

8. Maintenance of Files and Records as per Office Procedure

‐ Maintenance of Files Index Register

9. R&I Activities

‐ Proper registers have been maintained for receipt & issue of Dak

10. Condemnation and Disposal of Items

‐ Whether condemned by meeting

‐ Whether witten off from Asset Register

‐ Whether written off from Accounts

11. Meeting with Officers & Staff representatives

12. Observations given in the last C&AG Audit Report and compliance thereof

13. Observations given in the last Internal Audit Report and compliance thereof

Form AG‐02

DG MIS – MONITORING OF PROCUREMENT OF GOODS & SERVICES


Sl. No.

Nature of goods/services

procured

Name of the party

Whether tender was created

using model tender

document

Tender Evaluation Whether tender

published on CPP Portal,

BIS website & local

newspaper

Estimated cost of goods

Whether bids invited in single/two

bid

Whether bids invited through limited

tender/open tender enquiry

Whether purchase of goods/services is

approved by competent authority

Whether implementation is as per

tender Eligibility Criteria Checked

Terms & Conditions Checked

Penalty Clause Checked

Other Criteria to meet the Requirements

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14)

Form AR‐01

DG MIS – RTI MATTERS IN BIS OFFICES


Location

(HQ/RO/BO/SBO/NITS/T&C)

Opening Balance (Pending at end of Previous Quarter)

Applications Received Applications Disposed of Closing Balance

(Pending at end of Current Quarter)

First Appeals Fee Received

From Informati

on Seeker

From Other Public

Authority (Outside BIS)

Total Reply Sent

Transferred to Other Public Authority

(Outside BIS)

Applications Rejected

Total Closing Balance (Pending at end

of Current Quarter)

No. of Appeals Recd

No. of hearings organized

Appeals Disposed

Off

Appeals Pending

Application Fee

Information Charges

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16) (17)

TOTAL

Form AB‐01

DG MIS – BUREAU SECRETARIAT ACTIVITIES AT BIS HQ, NEW DELHI

NAME OF HEAD REPORTING: PERIOD OF REVIEW (MONTH/YEAR):

Sl. No.

Major Activities Meeting No./Date Action Taken No. of Action pending

Remarks

No. of Items for Decision

No. of Items for Information

No. of Decisions Taken

No. of Action completed

(1) (2) (3) (4) (5) (6) (7) (8) (9)

1. Bureau Meetings

2. EC Meetings

3. Advisory Committees

a) Standards

b) Certification

c) Laboratories (Testing & Calibration)

d) Finance

e) Consumer Policy

f) Planning & coordination

TOTAL

Form AH‐01

DG MIS – HINDI IMPLEMENTATION


Correspondence Region wise

Compliance of rule 3 (3)

To reply Letters in Hindi for Letters

received in Hindi

To reply Letters in Hindi for Letters

received in English

Noting in Hindi in Files Region wise

OLIC Hindi Fortnight Celebration

Hindi workshops

Standards translated in a

year

To participate in TOLIC

Training

A B C A B C Hindi Language

Steno‐ graphy

Typing

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16) (17) (18)

Target 100% 100% 65% 100% 100% 100% 75% 50% 30% One in each Quarter

Once in a Year

One in each Quarter

12 Standards per Year by

each Translator

Once in 6 months

100% 100% 100%

Form AP‐01

DG MIS – MANPOWER DETAILS IN BIS OFFICES (SCIENTIFIC CADRE OFFICERS)

NAME OF HQ/REGION/BRANCH/SUB BRANCH/LOT CELL: PERIOD OF REVIEW (MONTH/YEAR):

NAME OF HEAD REPORTING:

Activity Sanctioned Strength Existing Strength Vacancy

MCM FCT EEE MCM FCT EEE MCM FCT EEE

Certification

Standardization


Technical Support services

Training

Others

TOTAL

Sanctioned Strength of Scientific Cadre Officers: 560 Existing Strength of Scientific Cadre Officers: 497

Activity Sc‐B Sc‐C Sc‐D Sc‐E Sc‐F Sc‐G Total %age

Certification 164 35 23 59 45 03 329 66

Standardization 37 02 07 27 14 01 88 18


14 0 03 18 09 01 45 9

Others 05 03 06 11 09 01 35 7

TOTAL 220 40 39 115 77 06 497 100

Form AP‐02

DG MIS – APAR MANAGEMENT (GROUP ‘A’ OFFICERS)



Period No. of APAR Due

No. of APAR Received

No. of APAR Pending

Adverse Remarks (Yes/No)

Remarks Conveyed (Yes/No)

Representa‐tion Given (Yes/No)

Decision Reporting Officer

Reviewing Officer

Accepting Officer

TOTAL

Form AP‐03

DG MIS – REVIEW OF PROMOTIONS (GROUP ‘A’ OFFICERS)



Category No. of Officers Due for Promotion at the Beginning of the Year

Screening Committee No. of Officers Promoted during the Year

Balance No. of Officers to be Promoted

Remarks

Sc ‘B’

Sc ‘C’

Sc ‘D’

Sc ‘E’

Sc ‘F’

Sc ‘G’

TOTAL

Form AP‐04

DG MIS – REVIEW OF TRAINING (GROUP ‘A’ OFFICERS)



No. of Officers Due for Training Type of Training Organized

Duration of the Training No. of Officers Participated

Remarks

Form AE‐01

DG MIS – MANPOWER DETAILS IN BIS OFFICES – GROUP ‘A’ (Other than Scientific Officers), ‘B’, ‘C’ & Group ‘D’ (upgraded to Gr C)


Sanctioned Strength Existing Strength Vacant Posts

Group A (Administrative, Finance & other Posts) 57 31 26

Group B 717 439 278

Group C 521 303 218

Group D (Upgraded to Group C) 403 238 164

Total 1698 1011 686

Sl. No.

Major Activities Action Taken during the month/Work Done

Action Pending Remarks

1. Recruitment

2. Promotion (DPC)

3. Financial Upgradations (MACP)

4. Retirement

5. Departmental Examinations

6. Disciplinary Cases/Legal Cases

7. Constitution of SHC/Selection/ Promotion/Screening Committees

8. Compassionate Appointment Cases

9. Reservation & Post Based Rosters

10. Union Matters & Employee Relations

11. Premature retirement under FR 56 j/ APAR Management

12. General Insurance Scheme/RTI Related Queries

13. Any other/Miscellaneous Work

Form AL‐01 DG MIS – LIBRARY ACTIVITIES AT BIS HQ, NEW DELHI

NAME OF HQ/REGION/BRANCH OFFICE (CODE): PERIOD OF REVIEW (MONTH/YEAR):


Sl. No. Items to be checked Work Done in Previous Month

Work Done in Current Month

Increase/Decrease Suggestions for Corrective and/or Preventive Action

(1) (2) (3) (4) (5) (6)

1. Total No. of Publications: ……………… Number of Publications added:

a) Standards b) Books c) Misc

2. No. of Visitors who utilized the facilities: a) General b) Govt.

3. Number of Standards/Books/Periodicals loaned: INTERNAL LOAN a) Standards b) Books c) Periodicals EXTERNAL LOAN a) Standards b) Books

c) Periodicals

4. Enquiries about Information on Standards and & related matters

5. Computerization/Automation:

a) Standards Codified for Data Base b) Publications entered and Bar coded

6. Library Membership: a) Category A (New) b) Category B (New) c) Renewal

7. Income from Library Membership

Last Financial Year

Rs.

Last Financial Year

Rs.

From AL‐02

DG MIS – LIBRARY ACTIVITIES AT OTHER OFFICES OF BIS*

NAME OF HEAD REPORTING: PERIOD OF REVIEW:

Sl. No.

Items to be checked ERO NRO WRO

(1) (2) (3) (4) (5)

Work Done in Previous Month


Increase/ Decrease



Increase/ Decrease



Increase/ Decrease

1. Total No. of Publications: ………………

Number of Publications added:

d) Standards e) Books f) Misc

2. No. of Visitors who utilized the facilities:

c) General d) Govt.

3. Number of Standards/Books/Periodicals loaned:

INTERNAL LOAN

d) Standards e) Books f) Periodicals

EXTERNAL LOAN

d) Standards e) Books f) Periodicals

4. Enquiries about Information on Standards and & related matters

*Note‐‐Library at Central (T&C), NITS and SRO is not functional.

Form L‐01

DG MIS – LEGAL ACTIVITIES IN BIS OFFICES

NAME OF HEAD REPORTING: PERIOD OF REVIEW (MONTH/YEAR):

Category of Court Case Name of the Courts and RO/BO etc Pending cases at the end of previous month

Cases filed during the month

Cases decided Closing balance (cases pending) at

the end of the month Total In favour

of the Bureau

Against

the

Bureau

(A) Civil cases at HQs, New Delhi Supreme Court of India

Delhi High Court

District Courts (in Delhi Region)

National Consumer Disputes Redressal Commission (NCDRC)

Delhi State Consumer Disputes Redressal Commission (SCDRC)

TOTAL

(B) Civil cases at Regional/Branch Offices of the Bureau

CENTRAL REGIONAL OFFICE

Eastern Regional Office(ERO)

Northern Regional Office(NRO)

Southern Regional Office (SRO)

Western Regional Office (WRO)

TOTAL

(C) Criminal/ Enforcement cases at Regional/ Branch Offices of the Bureau

CENTRAL REGIONAL OFFICE (CRO)

Eastern Regional Office (ERO)

Northern Regional Office (NRO)

Southern Regional Office (SRO)

Western Regional Office (WRO)

TOTAL

Form F‐01 DG MIS – MONITORING OF BOOKS OF ACCOUNTS & ACCOUNTING FUNCTIONS

NAME OF THE REGION/BRANCH/SUB‐ BRANCH OFFICE (CODE): PERIOD OF REVIEW (MONTH/YEAR): NAME OF HEAD REPORTING:

Sl. No. Items to be checked Observation Suggestions for Corrective

and/or Preventive Action

(1) (2) (3) (4)

14. All Income & Expenditure have been accounted for in Books of Accounts

15. All payments made as per sanctions and statutory provisions followed

16. The expenditure made by the branch is as per Budget allocated. Reasons for any

excess/underutilization of Budget

17. Trial Balance upto last month prepared by the branch as per the proforma prescribed. All

items in the Trial Balance have been authenticated. Inter Account with other ROs/BOs/HQ

have been reconciled. All the Current Assets/Current Liabilities Account as per last Trial

Balance reconcile with the party wise ledger/list

18. The funds were transferred to HQ as per the instructions relating to transfer of funds

19. The daily collection of marking fee, sale of standards, cash sales and other receipts have been

deposited in the bank within next working day

20. Bank Reconciliation of all the Bank accounts have been finalized upto last month

21. Actions have been taken to recover/write off certification dues

22. Service Tax has been timely paid to Govt. during the current year after adjustment of Cenvat

Credit. Whether Service Tax Returns have been filed by due dates?

23. The income tax deducted from contractors/parties has been timely deposited, whether return

has been filed by due dates and TDS certificates have been issued by due dates

24. The TDS Certificates have been obtained from all parties which deducted tax at source from

payment made to BO during last quarter

Form F‐02 DG MIS – ANALYSIS OF INCOME & EXPENDITURE VIS‐À‐VIS BUDGET ESTIMATES


Sl. No.

Account Head Expected Actuals for the period under Review (i.e. proportionate BE)

Actuals for the period under

Review

% Actual Over Expected

(3‐4/4x100)

Actuals for the same period of last

Financial Year

% Increase over last year

(4‐6/6x100)

Suggestions for corrective

Action, if any

(1) (2) (3) (4) (5) (6) (7) (8)

1. Income

1.1 Product Certification

1.2 Gold Hallmarking

1.3 System Certification

1.4 Training Fee

1.5 Sales of Indian Standards

1.6 Other Income

Total (1)

2. Expenses

2.1 Staff Benefits(Medical/ Staff Welfare/ LTC

2.2 Travelling Expenses

2.3 Testing

2.4 Publicity

2.5 i‐CARE Expenses

2.6 Office Expenses (Entire Group)

2.7 Repairs & Maintenance (Entire Group)

2.8 Training Expenses (in case of NITS)

2.9 Other Expenses (all remaining)

Total (2)

3. Capital Expenses

Form F‐03

DG MIS – COMPLIANCE TO OBSERVATIONS IN HALF YEARLY INTERNAL AUDIT REPORT(s)


Internal Audit Observation No. Internal Audit Observation

(in brief)

Reasons for non compliance/non completion of action

Observation Suggestion if any

(1) (2) (3) (4) (8)

Form F‐04

DG MIS – COMPLIANCE TO PARAS IN THE STATUTORY AG AUDIT REPORT(s)


Audit Para No. Year of Audit to which Para relates

Subject of the para Whether reply was given Whether action has been taken/completed as suggested

by Audit

Suggestion, if any

(1) (2) (3) (4) (8)

Form N‐01

TRAINING INSTITUTE (NITS) – SUMMARY REPORT OF PROGRAMMES CONDUCTED (Programme wise)

Type of

Programme

No. of Programmes No. of Participants

No. of Organiations/ Countries (in case of ITP

Amount Received (Actual/ Notional/ Grant)

Expenditure

Surplus Generated

No. of Faculty

Feedback received

Target Achievement Training

Infrastructure

BIS Outside On Faculty

On Programmes

On Infrastructure BIS Outside

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)

In‐house Programmes

Open Programmes

Programmes for BIS

Employees

ITP

XII Plan Programme

Form N‐02

TRAINING INSTITUTE (NITS) – SUMMARY REPORT OF PROGRAMMES CONDUCTED (Chair wise)

Chair

Type of Programme (In house/ Open/ BIS Employees/ ITP/ XII Plan)

No. of Programmes No. of Participants

No. of Organiations/ Countries (in case of ITP

Amount Received (Actual/ Notional/ Grant)

Expenditure Surplus Generate

d

No. of Faculty

Feedback received

Target Achievement Training

Infrastructure

BIS Outside On Faculty

On Programmes

On Infrastructure BIS Outside

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16)

Form N‐03

TRAINING INSTITUTE (NITS) ‐ REPORT OF PROGRAMMES CONDUCTED

Period:..........................................

Chair Type of Program

(In house/ Open/ BIS

Employees/ ITP/ XII Plan)

Total No. of

Programmes

Title of the

Program

Organization at which conducted (NITS/Outsi

de)

Date of

Program

Duration of the

Program

No. of Participants

No. of Organiations/

Countries (in

case of ITP)

Amount Received (Actual/ Notional/ Grant

Expenditure Surplus Generat

ed

Faculty

Feedback Received*

Training

Infrastructure

On Faculty On Programme

On Infrastructure Ta

rget

Achieved

BIS Outside BIS Outside

(2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16) (17) (18) (19) (20) (21)

* Feedback to be received on a scale of 1‐10 as per the following:

9‐10 Excellent 7 – 8 Very Good 5 – 6 Good < 5 Not to be used

Form N‐04

TRAINING INSTITUTE (NITS) – SUMMARY REPORT OF UTILIZATION OF TRAINING & HOSTEL FACILITIES

Period……………………………

Facility

No. of Rooms available

% of Occupancy

Income generated

Expenditure incurred Expenditure as % of Income

Feedback on Facilities

Caterin

g

Hou

sekeep

ing

Mainten

ance

Total

Housekeeping

Caterin

g

Room

Infrastructure

Post lecture

recreatio

n

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)

Training Halls (Large) ‐ Normal days

Training Halls (Large) ‐ Non BIS working days

Training Halls (Small) ‐ Normal days

Training Halls (Small) ‐ Non BIS working days

Hostel Rooms

Faculty Rooms

From N‐05

TRAINING INSTITUTE (NITS) – SUMMARY REPORT OF FACULTY

Period………………………

Programme Type

No. of Empanelled Faculty

% Utilized Rating of Faculty (Avj.) Faculty with Rating of

% Change in no. of Faculty since

beginning of year Outside BIS Outside BIS Outside Outside Excellent Very

Good Good Not to

be used

Outside BIS

(1) (2) (3) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14)

Form N‐06

TRAINING INSTITUTE (NITS) – SUMMARY REPORT OF EXPENDITURE ON CAPITAL WORKS

Period…………………………….

Item No. of Works Identified Expenditure

As per Plan Works in process

Works completed

Plan Of which Budgeted

Expenditure % Expenditure to Budget

(1) (2) (3) (4) (5) (6) (7) (8)

AC System

Electrical & Plumbing

Civil Work

Office Equipment

Furniture

Total

Form V‐01 NAME OF THE BIS OFFICE (CODE): BIS HQ PERIOD OF REVIEW (MONTH/YEAR): NAME OF HEAD REPORTING: CVO PART A – Vigilance Department, BIS HQ, New Delhi (in respect of Group “A” employees)

Sl. No.

Activity Opening Balance Received during the month

Disposed of during the month

Closing Balance Cumulative No. of Complaints received

since 1 April (1) (2) (3) (4) (5) (6) (7) 1. Complaints under investigation:

2. Disciplinary proceedings: a) CVC 1st stage advice pending for processing

b) Oral Inquiries pending with IA

c) Oral inquiry reports received and pending for obtaining DA’s

views

d) CVC 2nd stage advice pending for processing

e) Representations of CO pending for submission to DA

f) Final order of DA pending for issue after decision

g) Appeals pending for submission to Bureau Secretariat with

DG’s comments thereon

h) Submission of period reports to CVC/DoCA/CBI, etc.

3. Processing of information related to Movable & Immovable

Property Transactions

4. Processing of Annual Immovable Property Returns (AIPRs)

Form V‐02

DG MIS – VIGILANCE ACTIVITIES IN BIS OFFICES NAME OF THE Secretariat of DDG (ADMN/REGION/T&C): PERIOD OF REVIEW (MONTH/YEAR): NAME OF HEAD REPORTING: PART B – Vigilance Sections in Sectt of various DDGs (Group ‘B’, ‘C’ & ‘D’ employees)

Sl. No.

Activity Opening Balance Received during the month

Disposed of during the month

Closing Balance Cumulative No. of Complaints received

since 1 April (1) (2) (3) (4) (5) (6) 1. Complaints

a) DDG(Administration)

b) DDG(CRO)

c) DDG(ERO)

d) DDG(SRO)

e) DDG(NRO)

f) DDG(WRO)

g) DDG(T&C)

2. Processing of Movable & Immovable Property transactions


b) DDG(CRO)

c) DDG(ERO)

d) DDG(SRO)

e) DDG(NRO)

f) DDG(WRO)

g) DDG(T&C)

3. Cases processed for vigilance clearance


b) DDG(CRO)

c) DDG(ERO)

d) DDG(SRO)

e) DDG(NRO)

f) DDG(WRO)

g) DDG(T&C)

4. Processing of Annual Immovable Property Returns (AIPRs)


b) DDG(CRO)

c) DDG(ERO)

d) DDG(SRO)

e) DDG(NRO)

f) DDG(WRO)

g) DDG(T&C)

5. Disciplinary Proceedings cases pending

a) DDG(Administration) b) DDG(CRO)

c) DDG(ERO)

d) DDG(SRO)

e) DDG(NRO)

f) DDG(WRO)

g) DDG(T&C)

Form PC‐01

PLANNING & COORDINATION DEPARTMENT – PARLIAMENT QUESTIONS

Department Head Month & Year

No. of Parliament Questions

Pending at the beginning of the

month

No. of Parliament Questions received

No. of Parliament Questions Replied

No. of Parliament Questions

Pending at the end of the month

No. of Parliament Questions replied

Delay, if any,n on account of

During the

month

Cumulative During the

month

Cumulative Before due date

On or after due date

P&C Input providing

departments

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)

Form PC‐02

PLANNING & COORDINATION DEPARTMENT – MINISTERIAL REFERENCES

Department Head Month & Year

No. of Ministerial References Pending at the beginning of the

month

No. of Ministerial References received

No. of Ministerial References Replied

No. of Ministerial References Pending at the end of the month

During the month

Cumulative During the month Cumulative

(1) (2) (3) (4) (5) (6)

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