budget workshop: fiscal policies, process, and 2006-07 budget guidelines board of governors april...
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Budget Workshop: Fiscal Policies, Process, and 2006-07 Budget Guidelines
Board of Governors
April 21, 2005
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Fiscal Cycle
Legislative Budget Request
General Appropriations Act
Disbursements
Institutional Budgets
Financial Statements
Expenditure Analysis
Audits
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University Operating Budget (Attachment A)
Auxiliary11.09%
Faculty Practice5.68%Educational &
General40.92%
Contracts & Grants20.94% Local Funds
21.37%
2004-2005 Operating Budget
Includes State Funds and Student Tuition
Includes contracts & grants received from federal, state, local or other sources
Includes student activities, financial aid, concessions, athletics, & self insurance programs
Includes ancillary support units
Collects & distributes income from patient services
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Legislative Budget Request ProcessLegislative
Budget Request
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Budget CyclesCalendars Attachment C – Operating Budget
Attachment D – Fixed Capital Outlay
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PECO Revenue Forecast SUS Project Priority List Allocation
$175.5$186.2
$219.4
$162.5
$73.5$79.6
$0
$50
$100
$150
$200
$250
2003-04 2004-05 2005-06 2006-07 2007-08 2008-09
Millions
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Legislative Appropriations ProcessLegislative
Budget Request
General Appropriations
Act
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General Appropriations Act (GAA) Governor’s Recommended Budget (January) House/Senate Committee Meetings
(January/February/March) Senate Proposed GAA (March/April) House Proposed GAA (March/April) Conference GAA (April) Governor’s Vetoes (May)
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Allocation Document
Provides a detailed summary of the fiscal impact to the universities as outlined in General Appropriations Act
Legislature allocates total funds in the GAA by institution Details of those allocations are outlined in the Allocation
Summary document Includes details on specific issues and their intended uses Estimates of tuition revenues to be generated as a result of
Legislative action Provides information on Legislative Proviso and expected
actions
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Disbursement of Appropriated Funds
Disbursements
Legislative Budget Request
General Appropriations
Act
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Disbursement of Funds University funds released to the Department
of Education are disbursed as follows: Operating funds are disbursed by DOE to the
universities twice monthly – Section 1011.40 F.S. (5th & 20th of each month)
Fixed Capital Outlay funds are disbursed by DOE based on university cash disbursement requests as the projects progress
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Institutional Budgets
Disbursements
Legislative Budget Request
General Appropriations
Act
Institutional Budgets
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Institutional Budgets University boards of trustees submit their operating budgets
mid-August Operating budget by fund / budget entity (Attachment F) s. 1001.03 F.S. requires same database management as in effect
2001-02 s. 1011.90 F.S. requires expenditure analysis, operating budget and
financial statements in same format as used for the 2000-01 reports
Board of Governors approves university operating budgets
Fixed Capital Outlay encumbrance authorizations (Attachment G)
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Institutional Financial Statements
DisbursementsFinancial Statements
Legislative Budget Request
General Appropriations
Act
Institutional Budgets
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Institutional Financial Statements Compiled by each university Institutional statements submitted to
Department of Education (Attachment H) DOE submits statements to Department of
Financial Services and State Auditor General
DOE prepares combined SUS statement DOE submits combined statement to the Division
of Bond Finance (Attachment I)
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Expenditure Analysis
Expenditure Analysis
Legislative Budget Request
General Appropriations
Act
Disbursements
Institutional
Budgets
Financial Statements
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Educational & General Expenditure Analysis September 30 - Expenditure Analysis
submitted (Attachment J) Created in the 1970s Statute requires same reporting format as in prior
years Expenditures provided by university activity Expenditures provided by credit hour Person years identified by activity
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Institutional Audits
Audits
Expenditure Analysis
Financial Statements
Institutional
Budgets
Disbursements
General Appropriations
Act
Legislative Budget Request
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Institutional Audits State Auditor General
Financial Audits (Attachment K)
Operational Audits (Attachment L)
Other Audits
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Office of the Inspector General
Public Universities’ Internal Audit Function
presentation toBoard of GovernorsBudget WorkshopApril 21, 2005
John M. Franco – Inspector General
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Overview Organizational placement Staffing (resources) Scope of activities Reporting process Relationship to DOE/OIG
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Fiscal Cycle Completed
Legislative Budget Request
General Appropriations Act
Disbursements
Institutional Budgets
Financial Statements
Expenditure Analysis
Audits
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2006-07 Budget Guidelines Tim Jones – Guidelines for the Operating
Budget Request
Bob Henker – Guidelines for the Fixed Capital Outlay Budget Request
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2006-07 Budget Guidelines Board of Governors Responsibility
Section 7, Article 9 of the Florida Constitution The Board shall operate, regulate and be fully responsible for the
management of the whole university system
Sections 1013.60(2) F.S. and 1013.64(4)(a) F.S. Requires the submission of a 3 year PECO Project Priority List
to the Legislature as part of a comprehensive budget request for facilities needs
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2006-07 Budget Guidelines Institutional Responsibility
Section 1001.74(12) F.S. Each board of trustees shall submit an institutional
budget request, including a request for fixed capital outlay, and an operating budget for approval in accordance with established guidelines (Guidelines are established by the Board of Governors)
Section 1013.60(2) F.S. Each board of trustees shall submit a fixed capital
outlay plan and the data required to develop an annual fixed capital outlay budget request
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2006-07 Budget Guidelines Budget based on needs
Sections 216.023(1) F.S. and 216.043(1) F.S.
Requires the submission of a legislative budget request to the Legislature and Governor in accordance with prescribed budget instructions based on the agency’s independent judgment of its needs.
The prescribed budget instructions are developed by the Legislature and Governor and released around June 15.
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2006-07 Budget Guidelines (Attachment M)
Issues focused on the Strategic Plan’s goals and objectives Access to and production of degrees Meeting statewide professional and workforce needs Building world-class academic programs and research
capacity Meeting community needs and fulfilling unique
institutional missions
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2006-07 Budget Guidelines - Operating Issues
Annualization of Administered funds Salary increases Health insurance increases
Major Gift Matching Program
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2006-07 Budget Guidelines - Operating
Plant Operations and Maintenance of continued and phased-in space (Attachment O)
Continued space – estimated funding of $8.7 million provided on new projects beginning in 2005-06; need an additional $6.3 million to be appropriated in 2006-07 for a total of $15 million
New space – on July 5 universities will submit projects scheduled for completion in 2006-07
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2006-07 Budget Guidelines - Operating
FSU medical school – last year of the phase-in - $2.3 million
FAMU law school – last year of the phase-in - $1.9 million
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2006-07 Budget Guidelines - Operating
Enrollment Growth Legislative proviso requires an updated 5-yr enrollment plan The SBOE shall include funding recommendations in its 2006-
07 budget request to implement the revised 5-yr plan
Board of Governors initiatives
Other university initiatives to be submitted in June (Attachment N)
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2006-07 Budget Guidelines - Operating Instructions sent in April to:
University Boards of Trustees University Presidents
University issues due in June
Board of Governors workshop and approval in July
Submission to Governor and Legislature in September
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2006-07 Budget Guidelines – Fixed Capital Outlay
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2006-07 Budget Guidelines – Fixed Capital Outlay PECO funding for Remodeling /
Renovation/Maintenance/Repair will be requested pursuant to the provisions of Section 1013.64(1)(a) F.S
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2006-07 Budget Guidelines – Fixed Capital Outlay Funding will be requested for institutional PECO projects in
the following priority order: Continuation of the projects funded by prior appropriations. Utilities Infrastructure/Capital Renewal/Roofs needs. Renovation and remodeling projects to meet current space needs,
structural/mechanical repairs, and technology upgrades. Instructional, then research, followed by support space needs to
include projects that will bring each university to the system average percentage of formula need.
Projects to provide specialized space for a newly approved academic program.
Special projects for land acquisition and matching external funds from non-private sources.
Requests to increase the amount of initial construction funding for an existing project.
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2006-07 Budget Guidelines – Fixed Capital Outlay Special consideration and emphasis will be
given to proposed joint-use PECO projects.
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2006-07 Budget Guidelines – Fixed Capital Outlay State matching funds for the facilities
enhancement matching program will be requested for eligible projects as proposed by the universities.
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2006-07 Budget Guidelines – Fixed Capital Outlay Required legislative authorizations will be
requested for externally funded projects as proposed by the universities.
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2006-07 Budget Guidelines – Fixed Capital Outlay Instructions sent in May to:
University Boards of Trustees University Presidents
Universities’ submit 5 year Capital Improvement plans in July
Board of Governors approval in September
Submission to Governor and Legislature in September