The SORTA Board of Trustees may go into Executive “Closed” Session under the Ohio Open Meetings Act: Section 121.22(G)(1) To consider appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee…; Section 121.22(G)(2) To consider the purchase of property for public purposes….; Section 121.22(G)(3) Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; Section 121.22(G)(4) Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees…, Section 121.22(G)(5) Matters required to be kept confidential by federal law or regulations or stat statues; Section 121.22(G)(6) Details relative to the security arrangements and emergency response protocols for a public body or a public office; Section 121.22(G)(8) To consider confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets…

SORTA BOARD OF TRUSTEES MEETING

TUESDAY, OCTOBER 8TH, 2019 – 9:30 A.M

SORTA/METRO BOARD ROOM 602 MAIN STREET, SUITE 1100

CINCINNATI, OHIO

General Items: Call to order Pledge of Allegiance Recite SORTA’s Vision and Mission Statement Hearings from citizens (3 minutes per person) Chairman Update Action Items:

1. Approval of Board Minutes: September 17th, 2019

Finance Committee (Heidi Black) Consent Items:

2. Proposed Resolution No. 2019-26: : Approval of Modifications to Paycor Contract

Planning & Operations Committee (Brendon Cull) Consent Items:

3. Proposed Resolution No. 2019-27: Approval of Contract for Medical Exam Services

Briefing Items: 4. Financial Reports for September 2019 (Michelle Jeng) 5. Metro on the Move Report (Darryl Haley)

Other Items: New Business

Executive Session: “Section 121.22(G)(3) Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action;”

Adjournment

The next regular meeting of the SORTA Board of Trustees is scheduled for Tuesday, November 19th, 2019 at 6:00 P.M., the SORTA/Metro Board Room,

602 Main Street, Suite 1100, Cincinnati, Ohio

BOARD OF TRUSTEES SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY

MINUTES OF: Regular Meeting of the SORTA Board of Trustees DATE: Tuesday, September 17th, 6:00 P.M.

SORTA/ Metro 602 Main Street Cincinnati, OH 45202

BOARD MEMBERS PRESENT:

Heidi Black, Maurice Brown, Brendon Cull, Blake Ethridge, Allen Freeman, Robert Harris, Roderick Hinton, Thaddeus Hoffmeister, Kreg Keesee, Gwen Robinson, Pete McLinden, Mary Miller and Kathleen Wyenandt

BOARD MEMBERS ABSENT:

None

STAFF MEMBERS: Darryl Haley, Donna Adkins, Vickie Barker, Dave Etienne, Dan Feldman, Patrick Giblin, Paul

Grether, Adriene Hairston, Mark Huller, Michelle Jeng, Brandy Jones, Caprice Jones, Maria Jones, Mark McEwan, Matt Niehaus, John Ravasio, Cindy Resor, Shannel Satterfield , and T.J Thorn

OTHERS: Troy Miller (ATU), Cam Hardy (Better Bus Coalition), Chris Moran (LWV), Rob Festenstein

(CILO), Gina Marsh (HSC), Andy Shenk (BBC), Nicole Shenk (BBC), Davo Wormais (AECOM), Barbara Wolf (BBC), Matt D. (BBC), Marilyn Wall (Sierra Club), Lisa Hyde-Miller (Wallick Properties), Terine Jenkins (Village at Roll Hill Resident), Jasmine Ware (Village at Roll Hill Resident), Russel McCall (Village at Roll Hill Resident), Everett Braver (President Drive Church of Christ), Matt Jacob (Citizen), Carol Brown (Citizen), Vanessa Bracey (Citizen), Philp Jacob (J&W Jones Center), Time Coleman (Queensgate Operator), Neil Kelly (Citizen), John Moore(Citizen)

CALL TO ORDER Mr. Keesee, SORTA Board Chair, called the meeting to order. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. VISION AND MISSION SORTA’s vision and mission statements were recited. CEO STAR Awards Antonio McClendon was awarded the CEO STAR Award Presentation for who was driving the bus that was involved in the recent shooting incident. Quick-thinking Antonio got the rest of his passengers out of harm’s way and drove the bus immediately to UC Medical Center in an effort to save the life of one of his regular passengers who had been shot. Paul Grether was awarded the CEO STAR Award Presentation for the expertise in planning and building the streetcar; the countless hours and tireless efforts of oversight and coordination with the City, FTA, ODOT, SORTA staff and numerous contractors to get the system into revenue service; for your leadership of the Cincinnati Bell Connector streetcar from revenue service through the transition to the City of Cincinnati. HEARINGS FROM CITIZENS Cam Hardy: Mr. Hardy thanked the Board for their decisions in the Reinventing Metro Committee. He noted the Better Bus Coalition fully supports the Reinventing Metro Plan. Marilyn Wall: Ms. Wall shared the BBC fully supports the Reinventing Metro Plan and hopes to see the ballot language very soon and advised not to go below .7% on the levy. Andy Shenk: Mr. Shenk thanked Metro for their efforts. He asked when the public can see the ballot language and that the community is behind the agency. Nicole Shenk: Ms. Shenk asked the Board not to raise bus fare, improve Sunday service to be more frequent and faster. Lisa Hyde-Miller.: Ms. Hyde-Miller spoke for the Village of Roe Hill (previously known as Fay Apartments), they collectively asked for their Rt. 64 bus stop back at Baltimore Ave., in front of the community center. Chairman, Mr. Keesee and Board agreed to put the bus stop back.

SORTA Board of Trustees September 17th, 2019

2

Terine Jenkins: Representative of Village of Roe Hill Jasmine Ware: Representative of Village of Roe Hill Russel McCall: Representative of Village of Roe Hill Evertte Brown: Ms. Wall from the Sierra Club, request the Board voting on a levy decision at the next board meeting. She asked the Board to prepare language for a levy and vote. Matt Jacob: Mr. Jacob a Downtown resident and public transportation supporter asked the Board to considered using a cap (min-max) for infrastructure funds in ballot language. Vanessa Bracey: Ms. Bracey stated her issue and claims against Metro (HR and Training Department). She asked the Board to investigate and requested that someone reaches out to her with the full report. Philp Jacobs: Mr. Jacobs request a more reduced fare for senior citizens. Tim Coleman: N/A Troy Miller: Mr. Miller shared his excitement of the Access Transition to in-house, he also note that the ATU has their full support of levy. Niel Kelly: Mr. Kelly encouraged the Board to continue to transform public transportation. He also wanted to see the ballot language soon as well. Barbara Wolf: Ms. Wolf addressed her concerns of Google Maps issue with translating real-time bus information and has also asked for a bus stop to be placed at Kemper and McMillian in Walnut Hills. John Moore: Mr. Moore mentioned he was a Rt. 32 bus rider and that it’s a 3 hour commute to work from home and vice versa. He also thanked and appreciates Mr. Haley’s leadership. CHAIRMAN UPDATE Mr. Keesee provided brief updates. APPROVAL OF AUGUST BOARD MEETING MINUTES Ms. Robinson made a motion that the minutes of the August 20th meeting be approved as previously mailed and Ms. Miller seconded the motion. By voice vote, the Board approved the minutes. FINANCE COMMITTEE Ms. Black reported the Finance Committee meeting that was held on September 10th and there were items to present for Board approval. Proposed Resolution No. 2019-21: Approval of 2020 Healthcare Plan Mr. Hinton moved for adoption and Ms. Black seconded the motion. This resolution approves one (1) year contracts with Humana, Sun Life, and Enrollment Management Services (EMS) on behalf of SORTA. By roll call, the Board approved Resolution No. 2019-21. PLANNING AND OPERATIONS COMMITTEE Mr. Cull reported the Planning and Operations Committee meeting that was held on September 10th and there were items to present for Board approval. Proposed Resolution No. 2019-22: Approval of Government Square and Cincinnati Business District Bus Stop and Shelter Cleaning Contract Mr. Harris moved for adoption and Ms. Gwen seconded the motion. This resolution approves an eighteen (18) month contract with two (2) one year options, as recommended by SORTA’s staff, to Downtown Cincinnati Incorporated (DCI) at a total cost not to exceed $623,606. By roll call vote, the Board approved Resolution No. 2019-22. REINVENTING METRO COMMITTEE

SORTA Board of Trustees September 17th, 2019

3

Mr. Keesee reported the Reinventing Metro Committee meeting that was held on September 17th and there were items to present for Board approval. Proposed Motion: Access Operations Transition Plan Mr. Keesee moved for adoption and Mr. Harris seconded the motion. This motion approves the proposed Access Operations transition plan and authorizes Interim CEO/ Secretary-Treasurer, Interim COO, or the Interim CFO to take all necessary steps to terminate the current contract with MV Transportation effective January 1, 2020 and to begin providing Access paratransit services with Metro employees by January 1, 2020. By voice vote, the Board approves the motion. Proposed Motion: Approval of Revised Vision Statement Mr. Harris moved for adoption and Ms. Miller seconded the motion. This resolution approves the revised vision statement as followed: 20 Million Rides by 2026. By voice vote, the Board approves the motion. CONTINUED ACTION ITEMS Proposed Resolution No. 2019-23: Approval of Northside Transit Center Construction Mr. Keesee moved for adoption and Mr. Cull seconded the motion. This resolution accepts the bid of Graybach, LLC as the lowest bid from a responsible bidder, for the construction of improvements of the Northside Transit Center at a total cost of $3,728,710. Staff also recommends that the Board authorize a contingency fund of $372,871 bringing the total project cost to $4,101,581. By roll call vote, the Board approved Resolution No. 2019-23. Proposed Resolution No. 2019-24: Approval of Office Space Lease Agreement

Mr. Harris moved for adoption and Ms. Miller seconded the motion. This resolution supports a 16 year lease with Huntington Center Cincinnati Realty LP with terms substantially equivalent to those contained in the attached recommendation at a total estimated cost of $6,723,747 and authorizes to execute a Lease Termination and Relocation Agreement with 602 Main Street, LLC valued at $417,610.

By roll call vote, the Board approved Resolution No. 2019-24.

BRIEFING ITEMS

MONTHLY FINANCIAL REPORT FOR JULY 2019 Mr. Keesee deferred this report; stating information was available in the Board books. METRO ON THE MOVE Mr. Haley deferred his report; stating information was available in the Board books. NEW BUSINESS ADJOURNMENT The meeting adjourned at 7:28 P.M. NEXT MEETING

The next regular meeting of the SORTA Board of Trustees is scheduled for October 8th, 2019 at 9:30 A.M., the SORTA/Metro Board Room, 602 Main Street, Suite 1200, Cincinnati, Ohio.

SORTA Board of Trustees September 17th, 2019

4

APPROVED: ATTESTED:

Kreg Keesee Chair, SORTA Board

Darryl Haley CEO/General Manager/Secretary-Treasurer

BOARD OF TRUSTEES SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY

RESOLUTION NO. 2019-26

APPROVAL OF MODIFICATIONS TO PAYROLL/HRIS CONTRACT WITH PAYCOR WHEREAS:

1. In May 2017, Resolution No. 2017-07 the SORTA Board approved a five (5) year contract with Paycor for payroll/HRIS services at a total cost not to exceed $650,009.

2. Since then staff has added additional services to the contract including: Newton

Applicant Tracking system, Enhanced Garnishment Services, and Streetcar Payroll. 3. Staff has now identified additional services needed within the Paycor tool to

enhance professional development and provide significant employee self-service functionality and operational efficiencies.

4. Staff recommends that the Board approve contract modifications Paycor for additional services, at a cost not to exceed $270,628 and a total contract amount up to $920,637.

5. This expenditure will be funded with operating funds.

THEREFORE, BE IT RESOLVED:

6. The Board hereby approves the contract modifications as recommended by SORTA Staff and authorizes the Interim CEO/General Manager/Secretary-Treasurer and the Interim CFO to execute such contract modifications with Paycor, Inc. on behalf of SORTA, at a cost not to exceed $270,628, for a total contract up to $920,637.

**************

MOVED BY: Brendon Cull SECOND BY: Gwen Robinson VOTE Aye: Ms. Black, Mr. Hinton, Mr. Keesee, Mr. McLinden, Ms. Miller and Ms.

Wyenandt Nay:

None

Abstain:

None

ABSENT AT THE TIME:

Maurice Brown, Blake Ethridge, Allen Freeman, Robert Harris and Thaddeus Hoffmeister

APPROVED: October 8th, 2019

Attachments: Action Item

Presentation Procurement Summary

October 2019

ACTION ITEM- APPROVAL OF MODIFICATIONS TO PAYROLL/HRIS SERVICES CONTRACT WITH PAYCOR

STRATEGIC PLAN GOAL / OBJECTIVE

• Innovation

RECOMMENDATION

Approval of a resolution authorizing the Interim CEO/General Manager/Secretary-Treasurer, Interim COO, or the Interim CFO to execute a modified contract with Paycor, Inc., on behalf of SORTA, at a cost not to exceed $270,628, bringing the total contract value to 920,637.

FINANCIAL CONSIDERATIONS

• In May 2017, Resolution No. 2017-07 the SORTA Board approved a five (5) year contract with Paycor for payroll/HRIS services at a total cost not to exceed $650,009, which began January 1, 2018 and will end January 1, 2023.

• Staff is requesting Paycor to provide additional services at a cost not to exceed $270,628, bringing the total contract value to $920,637.

The following are prior modifications executed on the dates outlined below:

• Newton Applicant Tracking system, which allows SORTA to manage the application, selection and initial onboarding processes for newly hired employees. The modification was executed on September 21, 2017. The contract amount for the five (5) year term of the contract was $39,316, which included a one-time implementation fee of $3,000.

• Enhanced Garnishment Services, which authorizes Paycor Inc., to process on behalf of SORTA all Court Orders for Wages Garnishments and Child Support withholding. This modification was executed on November 15, 2017. The contract amount for the five (5) year term was $43,539 with no implementation fee.

• Streetcar Payroll, includes the Payroll processing for all Streetcar employees. This modification was executed on November 11, 2017. The contract amount for a two (2) year, one month term (January 2018-January 2020) was $3,863 with no implementation fee.

Additional Modifications

• Learning Management System (LMS) will allow SORTA to deliver and track training courses for the professional development of its employee population. The total cost of the modification for the remaining three (3) years of the contract (2020-2022) will be $85,740. This will include a one-time implementation fee of $1,500. The annual expense for this modification has been included in the 2020 budget.

• Time & Attendance, which allows for payroll processing of Administrative, Maintenance and

Access employees. The total cost of this modification for the remaining three (3) years of the contract (2020-2022) will be $55,400. This will include a one-time implementation fee of $4,000.

Attachments:

Procurement Summary

• Addition of new employees (Access) into existing Payroll and HRIS services within the Paycor tool. The total cost of this modification is $42,770 for the remaining three (3) years of the contract. This will include a one-time implementation fee of $2,100.

• This expenditure will be funded with Operating and local Capital funds.

BUSINESS PURPOSE

• To implement the addition of a (LMS), which will allow the company to deliver and track training courses for employee professional development. Also, to implement a Time and Attendance module to replace the existing STATS/Nova-time Payroll systems for Administrative, Maintenance and Access employees. This will ensure the continued capability of the organization to pay its employees on a timely basis and provide an integrated Payroll Processing, Human Resources Information System (“HRIS”) and Learning Management System (“LMS”) system to continue to provide operational efficiencies and significant employee self-service functionality.

PROCUREMENT CONSIDERATIONS

• This is a firm, fixed unit price contract with an economic price adjustment.

• Paycor, Inc. submitted the proposal most advantageous to SORTA, price and other factors considered.

• The contract procurement summary is attached.

D/M/WBE CONSIDERATIONS

• N/A

LEGAL CONSIDERATIONS

• Section 306.43 of the Ohio Revised Code authorizes SORTA to contract for the provision of goods and services.

SUBMITTED BY:

Adriene Hairston Darryl Haley Vice President of HR/EEO Officer Interim CEO/General Manager

BOARD OF TRUSTEES

SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY RESOLUTION NO. 2019-27

APPROVAL OF CONTRACT FOR MEDICAL EXAM SERVICES

WHEREAS:

1. SORTA provides various pre-employment, return-to-work, and biennial employee medical tests to assure the public that its employees are physically fit to perform their duties and meet regulatory requirements.

2. A request for proposals for medical exam services based on a scope of work

developed by staff was sent to twenty-seven (27) potential vendors. 3. Two (2) proposals were received for medical exam services. SORTA staff

reviewed the proposals and is recommending a three (3) year contract with two (2) one-year options be awarded to TriHealth Corporate Health, at a total cost not to exceed $575,146 as the proposer whose proposal is the most advantageous to SORTA, price and other factors considered. THEREFORE, BE IT RESOLVED:

4. The Board hereby finds the proposal of TriHealth Corporate Health as recommended by SORTA staff to be the proposal most advantageous to SORTA, price and other factors considered, and awards to it a three (3) year contract with two (2) one-year options for medical exam services at a total cost not to exceed $575,146.

5. The CEO/General Manager or the Interim CEO/General Manager/Secretary-

Treasurer or the Interim CFO shall execute the contract on behalf of SORTA.

************** MOVED BY: Brendon Cull SECOND BY: Gwen Robinson VOTE Aye: Ms. Black, Mr. Hinton, Mr. Keesee, Mr. McLinden, Ms. Miller and Ms.

Wyenandt Nay:

None

Abstain:

None

ABSENT AT THE TIME:

Maurice Brown, Blake Ethridge, Allen Freeman, Robert Harris and Thaddeus Hoffmeister

APPROVED: October 8th, 2019

Attachments: Action Item

Procurement Summary

October 2019

ACTION ITEM- APPROVAL OF MEDICAL EXAM SERVICES CONTRACT

STRATEGIC PLAN GOAL / OBJECTIVE • Organizational Sustainability

RECOMMENDATION

Approval of a resolution authorizing the Interim CEO/General Manager/Secretary-Treasurer or the Interim CFO to execute a five (5) year contract with TriHealth Corporate Health on behalf of SORTA to provide medical exam services, at a total cost not to exceed $575,146.

FINANCIAL CONSIDERATIONS

• This is a three (3) year contract with two (2) one-year options for a total expenditure of $575,146, beginning December 1, 2019 to November 30, 2022.

• This new agreement replaces a three (3) year contract with Concentra Medical Centers, a total contract value of $327,297, which ends November 30, 2019.

• This expenditure will be funded with 100% local operating funds.

BUSINESS PURPOSE

• This contract will allow SORTA to provide medical exams and testing as required.

• Services are need for pre-employment physicals, drug screens, alcohol screens and fitness for duty exams.

PROCUREMENT CONSIDERATIONS

• This is a contract for five (5) years.

• This solicitation was sent to 28 potential vendors and two (2) bids were received.

• TriHealth Corporate Health was the proposal most advantageous to SORTA, revenue and other factors considered.

• The contract procurement summary is attached.

D/M/WBE CONSIDERATIONS

• N/A

LEGAL CONSIDERATIONS

• Section 306.43 of the Ohio Revised Code authorizes SORTA to contract for the provision of goods and services.

Attachments:

Procurement Summary

SUBMITTED BY:

Adriene Hairston Darryl Haley VP of Human Resources/EEO Officer Interim CEO/General Manager

Procurement Summary Report Request For Proposal Contract No. 54-2019

Contract Information

A. Description: Medical Exam Services

B. Contractor: TriHealth Corporate Health

C. Contract Amount: Not to exceed $575,146

D. Determination of Price Reasonableness: The price is found to be reasonable based on the following:

• Adequate competition

• Past pricing

E. Contract Type: Firm-Fixed Price

F. Performance Period: Three years (December 1, 2019 – November 30, 2022) with two 1 year options

G. Options Available: Two One-year Options

H. Funding Source: Local Operating

I. Participation by D/M/S/WBE Firms: None

Solicitation Information

J. Solicitation Type: RFP

K. Number of Solicitation Packages Sent: 28

L. Number of D/M/WBE Firms Solicited: None

M. Date and Time for Bid Receipt: August 23, 2019

N. Number of Bids Received: 2

O. Number of Bids Received from D/M/WBE Firms: 0

P. Bids Evaluated:

Q. Evaluation Method: Proposals were evaluated and scored based on the following criteria:

Evaluation Criteria Concentra TriHealth

Vendor Year One Year Two Year Three Option 1 Option 2 Total BidConcentra 111,876.00$ 114,284.00$ 116,252.50$ 117,833.00$ 120,399.50$ 580,645.00$ TriHealth 110,605.00$ 113,182.00$ 115,597.00$ 116,674.00$ 119,088.00$ 575,146.00$

Medical Exam Service Tabulation Results

October 2019

BRIEFING ITEM – MONTHLY FINANCIAL REPORTS – AS OF SEPTEMBER 30TH, 2019

STRATEGIC PLAN GOAL / OBJECTIVE

• Operational Excellence RECOMMENDATION This is a briefing item. No action is required at this time.

BUSINESS PURPOSE

• As part of the monthly closing of the general ledger, the Accounting Department prepares various financial reports.

• One of the key reports is the Statement of Revenues and Expenses, also known as an Income Statement.

• This report gives summary information about how actual SORTA revenues and expenses in the newly closed month (as well as calendar year-to-date) compare with budgeted and prior year values.

• A separate Executive Summary is also prepared to give narrative descriptions behind

key favorable and unfavorable actual results compared with budget values.

• Attached are Monthly Financial Reports for SORTA and the Connector as of September 30th, 2019.

SUBMITTED BY:

Michelle Jeng Interim CFO/Sr. Vice-President, Finance

Attachments: Executive Summary

Financial Report

SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY

Monthly Financial Report

Executive Summary September 2019

SORTA’s financial report for the month ending September 30, 2019 is attached.

Total Revenue of $8.5 million was favorable to budget by $456,000 or 5.7%.

Total Expense of $8.3 million was unfavorable to budget by $(35,000) or (0.4%);

o Operations expense of $7.3 million was 86.4% of revenue; and

o Selling, General & Administrative (SG&A) expense of $1.0 million was 14.6% of revenue.

o Depreciation expense of $1.3 million was incurred but not included in the budgeted expense figures.

Result was a net favorable variance before reserves and prior year surplus of $105,000 in the month of

September.

Budgeted reserves of $234,000 and prior year surplus of $82,000 were used in the month.

The final result was a net favorable variance of $421,000 for the month and favorable variance of $695,000

year to date.

Below is a summary of the most significant factors driving the results for September:

Fare Revenue: Favorable to budget by $108,000 or 7.3%. Metro fare revenue was favorable to budget by

$115,000 and resulted in a farebox recovery ratio of 19.4% which was favorable to budget by 1.4%.

Higher than anticipated ridership on regular routes (excludes CPS ridership) of 5.6% was the primary

driver for the favorable Metro fare revenue.

Non-Transportation Revenue: Favorable to budget by $179,000 or 114.2% primarily due to an

adjustment to recognize deferred income from expired passes of $106,000, advertising revenue of $20,000

and parking lot revenue of $11,000.

State & Other Subsidy Revenue: Favorable to budget by $157,000 or 61.0% primarily due to the accrued

revenue from the Ohio Assistance subsidy of $142,000 and the increase to the Reimbursement of Ohio Fuel

Tax of $49,000 as a result of the higher fuel tax.

Employee Wages: Wages from Operations were unfavorable to budget by $(29,000) or (0.9%) primarily

due to unfavorable operator trainee wages of $(19,000). SG&A wages were favorable to budget by

$18,000 or 3.4%.

Employee Benefits: Benefits from Operations were favorable to budget by $18,000 or 1.0% due to

favorable sick and vacation leave of $22,000. Benefits from SG&A were favorable $14,000 to budget or

6.3%.

Casualty & Liability (Operations): Unfavorable to budget by $(175,000) or (194.0%) due to additional

recorded claims reserves.

Operator Headcount: Operator headcount was 481 at the end of September which was up 5 from 476 at

the end of August. Below is a comparison of actual headcount to budget by garage.

Nine Months Ended 9/30/2019

Prior Yr

Actual

Fixed Route Ridership 47,094 4.0% (57,043) (0.6%) 10,205,319

Access Ridership (1,351) (6.8%) (5,125) (2.9%) 173,829

Total Ridership 45,743 3.8% (62,168) (0.6%) 10,379,148

Farebox Recovery Ratio (1) 19.5%

Dollars % Rev Dollars % Rev $ % Dollars % Rev Dollars % Rev $ % $

FaresMetro Fares (2) $ 1,506 17.8% $ 1,391 17.4% $ 114.9 8.3% $ 13,015 17.2% $12,637 17.6% $ 377.4 3.0% $ 13,453 Access Fares 76 0.9% 83 1.0% (6.8) (8.2%) 709 0.9% 735 1.0% (25.9) (3.5%) 716

Total Fares 1,582 18.7% 1,474 18.4% 108.1 7.3% 13,723 18.1% 13,372 18.7% 351.4 2.6% 14,169

CPS Contract Revenue 943 11.2% 932 11.7% 11.2 1.2% 5,375 7.1% 5,690 7.9% (315.1) (5.5%) 5,814Non-Transportation Revenue (3) 336 4.0% 157 2.0% 179.2 114.2% 1,994 2.6% 1,523 2.1% 470.5 30.9% 1,401

2,861 33.9% 2,562 32.0% 298.5 11.6% 21,092 27.9% 20,586 28.7% 506.8 2.5% 21,384

Transit Fund Receipts 5,123 60.6% 5,123 64.1% 0.0 0.0% 43,498 57.5% 40,498 56.5% 3,000.0 7.4% 43,436Federal Cash Grants 52 0.6% 52 0.7% 0.0 0.0% 8,315 11.0% 8,315 11.6% 0.0 0.0% 7,723State & Other Subsidy Revenue (4) 415 4.9% 258 3.2% 157.1 61.0% 2,752 3.6% 2,251 3.1% 500.4 22.2% 2,191

5,590 66.1% 5,433 68.0% 157.1 2.9% 54,564 72.1% 51,064 71.3% 3,500.4 6.9% 53,350

8,451 100.0% 7,995 100.0% 455.5 5.7% 75,657 100.0% 71,649 100.0% 4,007.2 5.6% 74,734

Wages 3,379 40.0% 3,350 41.9% (29.3) (0.9%) 30,591 40.4% 30,207 42.2% (383.6) (1.3%) 29,664

Employee Benefits 1,847 21.9% 1,865 23.3% 18.4 1.0% 17,076 22.6% 17,018 23.8% (57.4) (0.3%) 16,394

Fuel & Lubricants 548 6.5% 517 6.5% (31.0) (6.0%) 4,064 5.4% 3,978 5.6% (85.9) (2.2%) 4,314

Parts & Supplies 428 5.1% 466 5.8% 38.2 8.2% 4,424 5.8% 4,186 5.8% (238.2) (5.7%) 4,260

Purchased Transportation 589 7.0% 603 7.5% 13.4 2.2% 5,335 7.1% 5,358 7.5% 22.6 0.4% 5,070

Services 79 0.9% 124 1.6% 44.9 36.2% 872 1.2% 1,129 1.6% 256.3 22.7% 1,072

Utilities 60 0.7% 52 0.6% (8.5) (16.3%) 751 1.0% 697 1.0% (53.5) (7.7%) 645

Casualty & Liability 265 3.1% 90 1.1% (174.8) (194.0%) 3,808 5.0% 811 1.1% (2,997.2) (369.7%) 1,309

Taxes & Leases 107 1.3% 67 0.8% (39.8) (59.4%) 759 1.0% 621 0.9% (138.2) (22.2%) 661

Other (5) 2 0.0% 7 0.1% 5.4 75.8% 51 0.1% 64 0.1% 13.7 21.3% 82

7,303 86.4% 7,140 89.3% (163.0) (2.3%) 67,731 89.5% 64,070 89.4% (3,661.4) (5.7%) 63,472

Wages 524 6.2% 543 6.8% 18.3 3.4% 4,728 6.2% 4,812 6.7% 84.7 1.8% 4,634

Employee Benefits 209 2.5% 223 2.8% 14.1 6.3% 1,934 2.6% 2,038 2.8% 104.0 5.1% 1,921

Parts & Supplies 18 0.2% 27 0.3% 9.5 35.1% 228 0.3% 242 0.3% 13.4 5.5% 214

Services 212 2.5% 263 3.3% 50.1 19.1% 2,252 3.0% 2,379 3.3% 127.3 5.4% 2,620

Utilities 12 0.1% 15 0.2% 3.4 22.7% 143 0.2% 136 0.2% (7.3) (5.4%) 140

Taxes & Leases 24 0.3% 61 0.8% 37.3 61.0% 429 0.6% 556 0.8% 127.4 22.9% 334

Other (5) 43 0.5% 38 0.5% (4.6) (12.0%) 482 0.6% 381 0.5% (100.6) (26.4%) 600

1,042 12.3% 1,170 14.6% 128.3 11.0% 10,196 13.5% 10,545 14.7% 348.9 3.3% 10,462

8,345 98.8% 8,311 103.9% (34.7) (0.4%) 77,927 103.0% 74,615 104.1% (3,312.5) (4.4%) 73,934

Use of Prior Year Reserves 234 2.8% 234 2.9% 0.0 0.0% 2,102 2.8% 2,102 2.9% 0.0 0.0% 221Use of Prior Year Surplus 82 1.0% 82 1.0% 0.0 0.0% 863 1.1% 863 1.2% 0.0 0.0% 0

$ 421 5.0% $ - 0.0% $ 420.8 $ 695 0.9% $ - 0.0% $ 695 $ 1,021

Depreciation Expense $ 1,313 15.5% $ 9,466 12.5% $ 11,438

(0.3%)19.4% 18.0% 1.4% 17.9% 18.2%

Subtotal Operating Revenue

RevenueOperating Revenue

Variance

Fav/(Unfav)

Profit & Loss StatementDollars In Thousands

Current Month Year To Date

Actual BudgetVariance

Fav/(Unfav)Actual Budget

9,894,434 9,837,391

Subtotal Subsidy Revenue

Subsidy Revenue

Total Cost of Operations (6)

Total Revenue

Cost of Operations

Surplus (Deficit)

Notes:

(1) Farebox Recovery Ratio = Metro Fares Revenue / (Total Expenses less Purchased Transportation Expense and $3.0 M Claims Exp as a result of receipt of funds from City); Full Year

Budgeted Farebox Recovery Ratio is 19.1%

(2) Metro Fare Revenue includes Regular Fares & Passes, Fare Deal, and Special Program Fares

(3) Non-Transportation revenues include advertising, investment income, parking revenue, warranty recoveries & fee SORTA receives from the City to manage the streetcar.

(4) Other Subsidy Revenue includes county contracts, and payments from 5/3 Bank, Duke Energy, UC and Cincinnati State.

(5) Other includes advertising, training, dues and subscriptions, travel and incentive fares.

(6) Full year 2019 Budget: Operating Expense @ 85.1% of Revenue & SG&A @ 14.9% of Revenue.

Total SG&A (6)

Total Expenses

Selling, General & Administrative

1,170,968 1,218,062

10,070,918 10,008,750 1,190,902 1,236,645

176,484 171,359 19,934 18,583

SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY

CINCINNATI BELL CONNECTOR

MONTHLY FINANCIAL REPORT

EXECUTIVE SUMMARY

SEPTEMBER, 2019

The Cincinnati Bell Connector financial report for the month ending September 30, 2019 is attached.

Total Revenues were $361,586 which is favorable to budget by $9,780 or 3%;

Total Expenses were $344,574, which is favorable to budget by $7,232 or 2%;

September result is net favorable income of $17,012 and a favorable variance to budget of $17,012.

Year to date result is net favorable income of $71,617 and a favorable variance to budget of $71,617.

Below is a summary of the most significant factors driving results for the month:

Fare Revenue: Favorable $3,277 or 12% for the month due to ridership exceeding budget.

Connector Advertising: Favorable $8,913 or 129% for the month due to advertising contracts

exceeding budget.

Marketing Expense (Direct Cost): Favorable $8,333 or 100% for the month due to expenses below

budget.

Southwest Ohio Regional Transit Authority

Cincinnati Bell ConnectorYear to Date Financial ReportAs of September 30, 2019

Curr Mo

Actual

Curr Mo

Budget

YTD

Actual

YTD

Budget

Ridership 51,552 43,249 8,303 19% 166,336 150,436 15,900 11%

FaresRegular Fares & Passes $31,578 $28,301 $3,277 12% $99,168 $98,441 $727 1%Charter Service 0 0 0 - 0 0 0 -

Total Fares 31,578 28,301 3,277 12% 99,168 98,441 727 1%

Other RevenueCity Parking Meter Contribution (Net of City Overhead Expense and additional cost for parking enforcement) 83,934 83,934 0 0% 251,802 251,802 0 0%City Appropriated Surplus Parking 123,396 123,396 0 0% 325,739 325,739 0 0%Haile Foundation 75,000 75,000 0 0% 225,000 225,000 0 0%Federal Formula Funding 16,365 16,365 0 0% 52,244 49,095 3,149 6%Connector Advertising 15,813 6,900 8,913 129% 45,424 20,700 24,724 119%Naming Rights 15,500 17,910 (2,410) -13% 46,500 56,580 (10,080) -18%

Total Fares and Other Revenue 361,586 351,806 9,780 3% 1,045,877 1,027,357 18,520 2%

ExpensesTransdev Contract 301,378 301,378 0 0% 854,210 881,166 26,956 3%SORTA Management Fee 13,656 13,656 0 0% 49,587 49,587 0 0%Direct Costs 29,540 36,772 7,232 20% 70,463 96,604 26,141 27%

Total Expenses 344,574 351,806 7,232 2% 974,260 1,027,357 53,097 5%

NET INCOME / (DEFICIT) $17,012 $0 $17,012 $71,617 $0 $71,617

Month Variance

Fav / (Unfav)

YTD Variance

Fav / (Unfav)

October 2019 In the spotlight: There’s so many exciting things happening this month, we couldn’t pick just one to spotlight. Take a look: Plan. Pay. Track. In our new app: Soon it will be that easy for riders with the roll out of the new EZFare feature within Transit App. On Oct. 23, we’re celebrating the launch with our regional partners TANK and Butler County RTA on Government Square Area E. There will be live radio remotes, prize giveaways, app demonstrations, free food and more during the following times:

• 6:30 – 8:30 a.m.: Live remote with radio station B105, donuts from Graeters • 11 a.m.-1 p.m.: (media invited) Live remote with B105, Papa John’s pizza • 3:30 – 5:30 p.m.: Live remote with Mix 94.9, Busken Bakery Cookies

Transit App with EZFare allows riders to:

• Plan and pay for their trip on Metro, TANK and BCRTA • Purchase tickets and store them for future use on their phones • Track their bus in real-time • Purchase the new $5 Metro/TANK day pass, which allows for unlimited rides all day on both

systems The new app will replace Metro’s current Cincy EZRIDE app, which will stop selling Metro tickets on Oct. 23. Riders with tickets in their Cincy EZRide wallets after Oct. 23, will have until June 30, 2020 to use those tickets. Northside Transit Center Ground Breaking: Please join us to celebrate the ground breaking of the long awaited Northside Transit Center on Oct. 29, 10:30-11:30 a.m. Northside is the second highest transfer location in Metro’s system, second only to Government Square. The center is expected to open summer 2020. Features of the Northside Transit Center will include:

• Eight boarding bays • Sheltered stop on Spring Grove • Designated Park & Ride spaces for commuters • Wayfinding maps, real-time screens and ticket vending machines • Enhanced streetscaping, lighting and shelters

Fleet upgrades: We’re currently testing a new passenger seat type, as well as working on an improved seat modification to address the sliding issue some customers have experienced with the new vinyl seats. Onboard security monitors: “Smile. You’re on camera” We’ve begun installing customer facing security monitors onboard our new buses. Our goal is that these new monitors will help reinforce a positive security presence keeping both our operators and customers more secure. FAStop Phase III outreach begins: The FAStop “bus balancing” project, aimed at shortening trip time by removing unsafe, redundant and under-utilized stops, is entering into its third phase, which will go into effect Dec. 1 on 24 bus routes. Six operator info sessions have been scheduled between Oct. 22 and Nov. 11. The following community meetings have been scheduled to inform and collect feedback from customers:

• Oct. 28, 5-7:30 p.m. Colerain Township Senior Center Hall B • Oct. 29, 5-7:30 p.m. Cincinnati Public Library Downtown (Tower Room) • Oct. 30, noon-1:30 p.m. Recovery Center of Hamilton County (clients and staff only) • Nov. 4, 5-7:30 p.m. Goodwill Industries Auditorim (staff only) • Nov. 4, 5-7:30 p.m. SORTA Board Room • Nov. 7, 5-7:30 p.m. Anderson Township Adin. Building Lower Atrium • Nov. 11, 10-11 a.m. Clovernook Center for the Blind & Visually Impaired • Nov. 12, 5-7:30 p.m. Forest Park Senior Center • Nov. 19, 5-7:30 p.m. College Hill Rec Center

For more info about FAStops, please visit go-metro.com/fastops.

Haunted Bus: Kids of all ages are invited to enjoy a spooktacular good time during Metro’s Haunted Bus event on Oct. 26 at the Carl Linder YMCA in the West End from 11:30 a.m.-1:30 p.m. This event is put on in partnership with Buckeye Health. If you have any questions, please call me at (513) 632-7690.

Darryl Haley Interim CEO/General Manager